Guide for Proposers Research Infrastructures

Integrated Infrastructure Initiative - I3

Bernhard FABIANEKBernhard.Fabianek@cec.eu.int

European Commission, Information Society Directorate-General

Brussels, 24, 25 March, 2003"The views expressed in this presentation are those of the author and do not necessarily reflect the views of the European Commission"

The Structure of the ProposalThe Structure of the ProposalThe Structure of the ProposalThe Structure of the Proposal

Part APart A A set of forms which collect basic information

about the proposal and the proposers

Part BPart B Covers one after another, all the

scientific/technical issues on which the proposal will be evaluated

Proposal Submission ProcessProposal Submission ProcessProposal Submission ProcessProposal Submission Process

Proposals might be submitted in any official EU language. If Proposal Language is not in English, a translation of the full proposal would be of assistance to the evaluators.

Paper or Electronic SubmissionPaper or Electronic Submission

To arrive To arrive beforebefore the Deadline at the the Deadline at the Address given in the Call text:Address given in the Call text:

Call identifier: FP6-2002-Infrastructures-2European Commission

Rue de Genève, 1B-1140 Brussels

Process after Submission (Grids Call)Process after Submission (Grids Call)Process after Submission (Grids Call)Process after Submission (Grids Call)

Acknowledgement of Receipt Acknowledgement of Receipt (end of May)(end of May)

Evaluation Evaluation (2-6 June)(2-6 June) and and Hearing for proposals above thresholdHearing for proposals above threshold(23-27 June)(23-27 June)

Project Negotiations Project Negotiations (from summer onwards)(from summer onwards)

Contracting Contracting (early 2004)(early 2004)

ReferencesReferencesReferencesReferences

http://www.cordis.lu/ist/rn/rn-fp6.htmhttp://www.cordis.lu/ist/rn/rn-fp6.htm

The templates for the currently open The templates for the currently open Grids Call might be used as an example:Grids Call might be used as an example:

http://fp6.cordis.lu/fp6/call_details.cfm?CALL_ID=50

Proposal Part A: Form A1Proposal Part A: Form A1Proposal Part A: Form A1Proposal Part A: Form A1

To be completed by

the Co-ordinatorClass of Infrastructure:

Communication Network Development

Proposal Part A: Form A2Proposal Part A: Form A2Proposal Part A: Form A2Proposal Part A: Form A2

To be completed by

all Participants

(incl. Co-ordinator)

Proposal Part A: Form A3Proposal Part A: Form A3Proposal Part A: Form A3Proposal Part A: Form A3

Proposal Part A: Cost Models (provisional)Proposal Part A: Cost Models (provisional)Proposal Part A: Cost Models (provisional)Proposal Part A: Cost Models (provisional)

Maximum grant as percentage of fullcosts (participants applying the FC orFCF model)

Maximum grant as percentage ofadditional costs (participants applyingthe AC model)

RTD activities 50% 100%Networking activities 100% 100%Specific service activities 100% (for CND

see work programme)100% (for CND

see work programme)Consortium managementactivities

100% (up to a maximum of 7% of theCommunity contribution)

100% (up to a maximum of 7% of theCommunity contribution)

Proposal Part A: Cost Models (FC)Proposal Part A: Cost Models (FC)Proposal Part A: Cost Models (FC)Proposal Part A: Cost Models (FC)

FC:FC: a full-cost model in which all actual direct and actual indirect costs may be charged to the contract

Proposal Part A: Cost Models (FCF)Proposal Part A: Cost Models (FCF)Proposal Part A: Cost Models (FCF)Proposal Part A: Cost Models (FCF)

FCF: a simplified variant of the full-cost model, in which all actual direct costs may be charged to the contract, together with a flat-rate rate of 20% of all these direct costs, excluding subcontracts, which will be deemed to cover all related indirect costs;

Proposal Part A: Cost Models (AC)Proposal Part A: Cost Models (AC)Proposal Part A: Cost Models (AC)Proposal Part A: Cost Models (AC)

AC:AC: an additional-cost model, covering all direct costs that are additional to the recurring costs of a participant (with the exception of consortium management for which recurring costs would also be eligible), together with a flat-rate of 20% of all these direct costs, excluding subcontracts, which will be deemed to cover all related non-recurring indirect costs.

Proposal Part A: Cost Models (general)Proposal Part A: Cost Models (general)Proposal Part A: Cost Models (general)Proposal Part A: Cost Models (general)

1 Organisation = 1 Cost Model throughout the whole Framework Programme!

Proposal Part B: OverviewProposal Part B: OverviewProposal Part B: OverviewProposal Part B: Overview

List of ParticipantsList of Participants

List of ActivitiesList of Activities

Budget BreakdownBudget Breakdown

Deliverable ListDeliverable List

Proposal Part B: List of ActivitiesProposal Part B: List of ActivitiesProposal Part B: List of ActivitiesProposal Part B: List of Activities

Proposal Part B: Budget BreakdownProposal Part B: Budget BreakdownProposal Part B: Budget BreakdownProposal Part B: Budget Breakdown

Proposal Part B: ObjectivesProposal Part B: ObjectivesProposal Part B: ObjectivesProposal Part B: Objectives

Relevance to the objectives of the I3Relevance to the objectives of the I3Description on how the various activities will be integrated with one another

Long Term Sustainability and Long Term Sustainability and Structuring EffectStructuring Effect

Prospects of the proposed programme of activities to have a structuring effect in terms of the collaborative arrangements that will be put into place among the participants and the perspectives for their long-term sustainability.

Proposal Part B: Networking ActivitiesProposal Part B: Networking ActivitiesProposal Part B: Networking ActivitiesProposal Part B: Networking Activities

Description of each Networking ActivityDescription of each Networking Activity(incl. Management of the I3)(incl. Management of the I3) Objectives and expected outcome Participants Justification of financing requested Summary

Overall Implementation and Overall Implementation and Co-ordination of the Networking ActivitiesCo-ordination of the Networking Activities Indicative multi-annual execution plan Detailed execution plan for the first 18 months Explain how the ensemble of activities will enhance

the services provided by the infrastructure

Proposal Part B: Specific Service ActivitiesProposal Part B: Specific Service ActivitiesProposal Part B: Specific Service ActivitiesProposal Part B: Specific Service Activities

Description of the Infrastructure and Description of the Infrastructure and ServicesServices

Quality of the Infrastructure If the infrastructure consists of a distributed

ensemble, describe in detail the constituent parts that will be integrated

List the individual facilities that are relevant for the provision of the services offered and describe their relationship

Describe the state-of-the-art services offered

Quality of the Management European added Value

Proposal Part B: Specific Service ActivitiesProposal Part B: Specific Service ActivitiesProposal Part B: Specific Service ActivitiesProposal Part B: Specific Service Activities

Description of each Specific Service ActivityDescription of each Specific Service Activity Scientific and Technological Excellence

incl. detailed execution plan for the first 18 months

Quality of the Management

Justification of Financing requested

Exploitation of Results

Summary

Proposal Part B: Specific Service ActivitiesProposal Part B: Specific Service ActivitiesProposal Part B: Specific Service ActivitiesProposal Part B: Specific Service Activities

Overall Implementation and Co-ordination Overall Implementation and Co-ordination of the Specific Service Activitiesof the Specific Service Activities Indicative multi-annual execution plan

Extent to which the proposal will improve the quality of the services made available to the research community

Indicate if and how the implementation of the different proposed service activities will be mutually dependent

Proposal Part B: Joint Research ActivitiesProposal Part B: Joint Research ActivitiesProposal Part B: Joint Research ActivitiesProposal Part B: Joint Research Activities

Relevance to the objectives of the I3Relevance to the objectives of the I3Description on how the various activities will be integrated with one another

Long Term Sustainability and Long Term Sustainability and Structuring EffectStructuring Effect

Prospects of the proposed programme of activities to have a structuring effect in terms of the collaborative arrangements that will be put into place among the participants and the perspectives for their long-term sustainability.

Proposal Part B: Joint Research ActivitiesProposal Part B: Joint Research ActivitiesProposal Part B: Joint Research ActivitiesProposal Part B: Joint Research Activities

Description of each Joint Research ActivityDescription of each Joint Research Activity Scientific and Technological Excellence

incl. detailed execution plan for the first 18 months

Quality of the Management

Justification of financing requested

European added Value

Exploitation of Results

Summary

Proposal Part B: Joint Research ActivitiesProposal Part B: Joint Research ActivitiesProposal Part B: Joint Research ActivitiesProposal Part B: Joint Research Activities

Overall Implementation and Co-ordination Overall Implementation and Co-ordination of the Joint Research Activitiesof the Joint Research Activities Indicative multi-annual execution plan Extent to which the proposal will improve the quality

of the services made available to the research community

Indicate if and how the implementation of the different proposed service activities will be mutually dependent