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Gravity Skate Rollers with Trays
Safety compliance and supporting documentation
Dave Warner Tel: 07703963103 – email: [email protected]
04/12/17
This is a synopsis of the safety documentation applicable to the deployment of gravity skate rollers to be used with Trays. Due to the size of this file I have only placed the main documents in this synopsis. It is a requirement of the SAC1 and Risk Assessment that site assessments must be completed prior to any new equipment being deployed, supported by local risk assessments and consultation with local CWU representatives.
The documents within this pack are electronic copies, all master documents with signatures are held by the originators on site. Should you need to review these please contact – [email protected] Manual Parcels Design Manager.
Gravity Skate Rollers -Tray safety documentation within this document.
Work Equipment Change Safety Assessment (WECSA) ……………….…………1 Safety Assessment SAC1………………………………………………………………………………….2 PUWER …………………………………………………………………………………………………………….3 Safe Systems of Work………………………………………………………………………………………4 Ergonomic Screening ……………………………………………………………………………………… 5 Job Element Sheets ……………………………………………………………………………………….6 Layout ………………………………………………………………………………………………………………7
ANNEX: 1…………………………………………………………………………………………………………………………….
Additional supporting document (not included in this report)
Terms of reference (TOR)……………………………………………………………………………………..8 Joint working review……………………………………………………………………………………………..9 Industrial engineering report………………………………………………………………………………..10
SAC1 Template Template Owner: J Hosking Template Version: 4.4 Date: Aug 2016
SAFETY ASSESSMENT & CONCURRENCE (SAC1)
Programme/Project/Product Title
Gravity Skatewheel Conveyors
Task or Work Equipment Photograph
Programme/Project/Product Description
Use of Gravity conveyors for processing DTRE Mail Bundles, Trays and large Parcels within Mail Centres
Proposed schedule, timescales if known
Conveyors already deployed as part of large parcels Phase 1 and Phase 2.
Asset Group (where applicable)
Asset Subject Matter Expert and/or Asset Group Owner
Project Lead/Manager (name & contact details)
NATIONAL (8.1) REGIONAL (8.2) UNIT (8.3)
What category is this SAC1? X
Based on the SAC1 category above and using the information in the next column detail the input required (not all will necessarily apply)
Applies if category:
Y/N Name & Contact Details
Group SHE Risk & Improvement Manager 8.1 Y Sarah Foord
Nationally appointed project safety lead 8.1 Y Del Roffey
Programmes Director/Manager 8.1 Y Dave Warner
Senior Safety Professional (SHE Team) 8.2 or 8.3 N
Project Safety Lead 8.2 or 8.3 N
SHE Advisor (SHE Team) 8.2 or 8.3 N
Group Property Risk & Compliance Manager As appropriate N
Engineering & Assets Manager (SHE Team) As appropriate Y Del Roffey
SHE Logistics Team – (Vehicles) As appropriate N
Subject Matter Expert As appropriate Y Craig Dowe
Other As appropriate Y Corinne Parsons
STAKEHOLDER CONSULTATION Y/N Name & Contact Details Has consultation taken place with the CWU H&S team (for category 8.1 this should normally be with the national officer)
Y Dave Joyce, Andrew Macleod
Has consultation taken place with the Unite/CMA H&S team (for category 8.1 this should normally be with the national officer)
Is consultation necessary with any other stakeholder?
N
SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
Provide details of any external input e.g. Health & Safety Executive, Fire Authority
Name & Contact Details
None
CONSTRUCTION, DESIGN & MANAGEMENT YES / NO / NA
Is the work defined as construction work under the CDM Regulations 2015? N/A
Is the CDM Guidance Document (PTL 309) being followed? N/A
Is the Asbestos Procedure (PTL 301) being followed? N/A
Is engagement with the Unit Manager/PiC and consultation with Operations planned or in progress?
N/A
Please insert a copy of the preliminary hazard register (RMCDM7). Insert file as an object here.
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SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
STEP 1 INITIAL RISK ASSESSMENT List below tasks or work equipment involved & the hazards associated with them & those people affected, list all existing controls & rate the level of risk. Use separate assessment sections for each task or work equipment & add more assessment sections and expanding as needed. If any risks are tolerable or above, move to Step 2 Risk Control.
Task or Work Equipment
Identified Hazards Associated Risk People Affected
Existing Control(s) Risk Assessment Outcome See Matrix Likelihood Severity Total
Gravity Skatewheel conveyors
Manoeuvring the rollers into position
Musculoskeletal injury / Strike against object or Person
Operator / OE
Safe Working Instruction (SWI) 2 person move and yellow handle provided to push / pull and 2nd person to guide at lower end
1 3
3 Adequately Controlled
Rollers move during use
Strike against person Operator / OE
Brakes fitted to rollers to prevent movement whilst in use. SWI
1 3 3 Adequately Controlled
Manual Handling – lifting Parcels, Mail Bundles or trays onto roller from York and removing Parcels, Mail Bundles or trays from roller
Musculoskeletal injury Operator / OE
General manual handling training. Manual Handling SSOW. Ergonomic Assessment completed as part of the trial of the rollers at Peterborough MC. Height of rollers set at less than 1 meter. Task rotation at least every 30 mins depending on task as outlined in SWI.
1 3 3 Adequately Controlled
Damage / faulty wheels
Musculoskeletal injury / Strike against object or Person
Operator / OE
Daily checks by operators SWI
2 3 6 Moderate
Damage / faulty rollers Items fail to roll down chute and impact on handling by operators.
Operator / OE
Daily checks by operators SWI
2 2 4 Tolerable
Wheels not positioned safely
Trip Hazard Operator / OE
SWI Daily checks by managers
1 3 3 Adequately Controlled
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SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
Items falling from roller
Falling objects Operator / OE
Side rails have been added to the design of the rollers following the trial to prevent items falling.
1 3 3 Adequately Controlled
Rollers loaded with too many Bundles
Falling objects Operator / OE
Number of items limited to 20 items max. SWI
1 3 3 Adequately Controlled
Loose clothing, lanyards, long hair etc.
Entangled with moving parts of the equipment
Operator / OE
SWI 1 2 2 Adequately Controlled
Congestion in work area, poor housekeeping, blocking fire exits etc.
Striking injuries Slips/trips Burns/smoke inhalation in the event of fire
Operator/ OE Minimum space set up specification produced as part of the trial at Peterborough MC. Unit checklist that includes review of Fire Risk Assessment and Workplace On Site Risk Assessment. 5 S standards Daily checks by manager
1 3 3 Adequately Controlled
Structural failure of rollers
Crushing injuries Operator / OE
Work Equipment Change Safety Assessment of rollers has been completed to assess the suitability of the equipment for it’s intended purpose. Maximum load of Mail Items specified. Daily checks of rollers by operators. Specification and design advice by SME (Criag Dowe)
2 3 6 Moderate
Fingers trapped between tray and bottom of conveyor
Crushed finger/s Operator / OE
End of conveyors has been designed with an overhanging lip to provide a gap between the
1 3 3 Adequately Controlled
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SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
end of the conveyor and trays to minimise the risk. SWI updated with guidance on the correct method (two handed lift). SSoW updated, Job Element Sheets produced and shared with operators outlining safe method.
STEP 2 RISK CONTROL List all tasks or work equipment rated in Step 1 as tolerable or above. Identify & record the additional control measures necessary to ensure risks are removed or reduced to an acceptable level. On the assumption these risk controls will be introduced complete the risk assessment assessing their impact on the risk rating. Where any additional controls are proposed but cannot be immediately implemented add them at Step 5. Where necessary obtain advice from the Safety Lead to the project. Use separate assessment sections for each task or work equipment & add more assessment sections and expand as necessary.
Task or Work Equipment
Outcome See Step1
Additional Control Measures Completion Date
By Whom Completed Yes?
Risk Assessment Outcome See Matrix Likelihood Severity Total
Damage / faulty wheels
Moderate Engineers Inspection/Maintenance schedule to be in place for each site
Prior to use in each site
Projec t Lead Y 1 3 3 Adequately Controlled
Task or Work Equipment
Outcome See Step1
Additional Control Measures Completion Date
By Whom Completed Yes?
Risk Assessment Outcome See Matrix Likelihood Severity Total
Damage / faulty rollers
Tolerable Engineers Inspection/Maintenance schedule to be in place for each site
Prior to use in each site
Project Lead Y 1 2 2 Adequately Controlled
Task or Work Equipment
Outcome See Step1
Additional Control Measures Completion Date
By Whom Completed Yes?
Risk Assessment Outcome See Matrix Likelihood Severity Total
Structural failure of rollers
Moderate Engineers Inspection/Maintenance schedule to be in place for each site
Prior to use in each site
Project Lead Y 1 3 3 Adequately Controlled
Use the Risk Matrix in SMS 2.1 Risk Management Standard to assess the task or work equipment in all sections above.
Overall Assessment
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SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
When the additional control measures are identified progress with the risk assessment based on the new information. All those assessed as Adequately Controlled or Tolerable Go to Step 5 Any that are assessed as Moderate or above Go to Step 3
STEP 3 DETAILED RISK ASSESSMENT
List all tasks or work equipment rated as moderate or above in Step 2 in the Detailed Assessment section below, where the additional controls introduced or intended for introduction in Step 2 cannot control the risks to at least an adequate level. It is essential at this point that the Safety Lead for the project is consulted. With their assistance identify which of the additional detailed risk assessments are required. These assessments should be used to identify and record any specific control measures the technical safety specialist completing the assessment feels are necessary to ensure risks are removed or reduced to an acceptable level. Where possible additional controls should be implemented straight away. Where additional controls are proposed but not yet implemented add them at Step 5. Add more assessment sections and expand as necessary to record your findings.
POSSIBLE DETAILED RISK ASSESSMENTS 1 Work Equipment Change Safety Assessment (Mandatory for all change to work equipment) 7 Detailed Redesign Assessment (Fundamental change to the project/process) 2 Ergonomic Assessment (N/A) 8 Hazard & Operability Assessment/Study (HAZOP) 3 CDM Assessment (N/A) 9 Epidemiological Assessment 4 Property & Facilities Structural Assessment (Fundamental change in building structure) 10 Health effects Assessment/Study/Surveillance 5 Yard risk Assessment 11 Noise Assessments – Noise Measurement completed 6 Fire Survey and/or Fire risk Assessment 12 Other Assessment – specify
Task or Work Equipment
Outcome See Step 2
Detailed Risk Assessments Completion Date
By Whom Completed Yes?
Risk Assessment Outcome See Matrix Likelihood Severity Total
Task or Work Equipment
Outcome See Step 2
Detailed Risk Assessments Completion Date
By Whom Completed Yes?
Risk Assessment Outcome See Matrix Likelihood Severity Total
Use the Risk Matrix in SMS 2.1 Risk Management Standard to assess the task or work equipment.
STEP 4 RESIDUAL RISKS If there are any residual risks moderate or above after step 3, take the following action:
RESIDUAL RISK ACTIONS FOR RISKS ABOVE MODERATE YES NO
1. Safety Lead to escalate all risks moderate or above for advice on a way forward to the Group Safety Risk Improvement Manager (8.1) or the most Senior Safety
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SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
Professional in the Business Unit (ex. Operations & Modernisation), Region, Logistics or Support Function (8.2/3)
2. Safety Lead takes appropriate course of action having escalated the issues:
a) Abort the Project - Do not progress
b) Abort the Project - Seeking an alternative product/service solution, then start the Safety Assessment & Concurrence process again
c) Review steps 1 to 3. Include additional proposals suggested by the Group SHE Risk & Improvement Manager (8.1) or the Senior Safety Professional implementing the additional controls identified during the review of the process. Where controls cannot be implemented immediately – go to Step 5 and add to the concurrence actions.
STEP 5 CONCURRENCE ACTION PLAN
Record from Step 2 ‘Risk Controls’ any outstanding actions that still need to be implemented and any additional risk controls from Step 3 ‘Detailed Risk Assessment’ or Step 4 ‘Residual Risks’ that are outstanding. Responsibility and timescales for completion should also be determined. These are part of the conditions of concurrence. It is important to record any actions in this section that are essential to the project but which cannot be deployed before sign off of this process, as such they will become concurrent actions.
CONCURRENCE ACTION Completion Date
By Whom Completed? Y/N
Space constraints in setup – Maintain safe distances as indicated on the set-up guide i.e. Minimum of 1.5m from the rear of the outer Yorks. Minimum of 1.1mm between conveyor edge and York, Minimum of 1.5m gap between conveyors
April 2017 R Ford as part of Peterborough trial
Y
Engineers Inspection/Maintenance schedule February 2017
Craig Dowe Y
Unit checklist to be completed at each site prior to use. Prior to use Unit Manager N/A Circulation of Supporting Documents Associated with this SAC1 As part of
deployment into each site
Unit Manager & Project
lead
STEP 6 SAFETY RECOMMENDATION By signing below you agree that one of the below statements applies to you, therefore indicate below the statement that applies**
I am satisfied in relation to the Programme, Project or Product deployment, including in relation to hazards during the operational use of work equipment where applicable that 1. There are no safety risks for my area of responsibility. I am able to recommend it for final safety concurrence. 2. The safety risks for my area of responsibility are adequately controlled or have been reduced to a tolerable risk. I am able to recommend it for final safety concurrence. 3. The safety risks for my area of responsibility have been identified and while the concurrence actions have not yet been deployed, they have been recorded for
implementation via the Safety Management Plan or the Safety Assessment Concurrence Questions & Actions document. I am able to recommend it for final concurrence on the understanding these actions are completed before the project is deployed and the handover completed at Unit level.
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SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
CATEGORY (8.1), CATEGORY (8.2) & CATEGORY (8.3) **Which statement above applies 1,2 or 3
NAME SIGNATURE DATE
Group SHE Risk & Improvement Manager 8.1 Sarah Foord Sarah Foord 1/12/2017 Nationally appointed project safety lead 8.1 Del Roffey Del Roffey 1/12/2017
Programmes Director/Manager N/A Senior Safety Professional (SHE Team) N/A Project Safety Lead N/A
SHE Advisor (SHE Team) N/A
Group Property Risk & Compliance Manager N/A
Engineering & Assets Manager (SHE Team) 8.1 Del Roffey Del Roffey 1/12/2017
SHE Logistics Team – (Vehicles) N/A Subject Matter Expert 8.1 Craig Dowe Craig Dowe 1/12/2017 Other (ergonomics) Corinne Parson Corinne Parsons 1/12/2017
STEP 7 FINAL SAFETY CONCURRENCE By signing below you agree that you are satisfied the programme/project/product has received adequate safety considerations and that you are prepared to give final safety concurrence on the understanding that any actions in this document or the Safety Management Plan or the Safety Concurrence Gateway Questions & Actions document are completed before final deployment of and the movement of the programme/project/products and any associated work equipment to business as usual the.
CATEGORY 1 SAFETY CONCURRENCE (8.1 only) NAME SIGNATURE DATE Group SHE Risk & Improvement Manager Sarah Foord Sarah Foord 04/12/17 Programme Director/Manager (as applicable)
CATEGORY 2 SAFETY CONCURRENCE (8.2 only) NAME SIGNATURE DATE Senior Safety Professional Programme Manager Dave Warner Dave Warner 04/12/17
CATEGORY 3 SAFETY CONCURRENCE (8.3 only) NAME SIGNATURE DATE SHE Advisor
NOTE: For final sign off on Unit Level (8.3) projects refer to the Safety Handover Compliance Certificate RISK MATRIX
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SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016
Page 1 of 5
Work Equipment Change Safety Assessment Template Owner: S. White Version: 6.0 Date: May 2017
WORK EQUIPMENT CHANGE SAFETY ASSESSMENT
Section 1 CHANGE SAFETY ASSESSMENT Work Equipment Title Gravity Conveyor
(Updated to include the processing of trays)
Work Equipment Photograph
Work Equipment Group Gravity Conveyor
Work Equipment Intended Use Use of Gravity conveyors for processing DTRE Mail Bundles, Trays and large Parcels within Mail Centres
Explanation of change To reduce manual handling of parcels, strapped bundles and trays
Deployment Date To Be Confirmed (December 2017)? Project Manager (contact details) [email protected] NATIONAL REGION (name) UNIT (name) Work equipment area of use National All regions
Section 2 PROHIBITED CHANGE ACTIVITY Will the change impact on any of the following: Yes/No (Yes) (No) Work Equipment Guarding (Primarily machinery guarding) No If ‘Yes’ STOP do not
progress. Only complete the modification with the
authorisation of the Subject Matter Expert (SME) or Asset Group
Owner. Advice on identifying them is
available in the guidance document to this process.
If ‘No’ Progress to
Step 3
Computers or VDU’s, including all software & hardware No Electrical Systems and any power supplies No Machinery Controls No Address Interpretation Systems No Safety Systems such as interlocks, emergency stops, signs No Machines under warranty No Introducing substances to machinery hazardous to health No Lifts and lifting equipment inc mechanical handling equipment No Road vehicles No
Section 3 CHANGE - JUSTIFICATION Description of change activity and improvement opportunity
To reduce the logistics activities and improve efficiency for processing large parcels, strapped bundles and trays
Monitoring Period used to justify the need for Change? From: 27/07/17 To: 11/08/17 Yes/No Target Benefit? Achieved Y/N? Benefits from the Work Equipment Change Activity
Safety? Yes Reduction in bending / twisting Y Legal? Yes Compliant equipment in use Y Financial? Yes Reduction in working hours Y Quality? Yes Quality loss identified sooner Y Performance? Yes Items per work hour increased Y Equipment Availability? No N/A Other? (Describe) Yes Process ergonomically improved Y
During a trial the benefits of any change must be monitored for 90 days. This will prove the effectiveness of the change so it can be horizontally expanded outside the initiating unit or show if the change needs to be reversed. Is the change reversible? (It must be possible to return the work equipment to its original state)
Yes New equipment Purpose built. However, process could revert to old one method if required
Section 4 CHANGE - ACTIVITY What change activity is involved? Yes/No (Yes) (No) New Work Equipment, whether purchased, hired, or leased, even on a temporary basis
Yes
If any option is ‘Yes’ progress with
the Work Equipment Change Safety Assessment
If all options are ‘No’ there is no need to progress with the Work Equipment Change Safety Assessment
Modification to Work Equipment even on a temporary basis (As defined in the guidance document)
No
Replacement of a component where the replacement isn’t like-for-like
No
Change of use for the Work Equipment
Yes
Significant change of workplace layout due to relocation of fixed Work Equipment or mechanised equipment
No
Change of environmental in which the equipment is No
Page 2 of 5
Work Equipment Change Safety Assessment Template Owner: S. White Version: 6.0 Date: May 2017
designed to operate
Section 5 CHANGE - SIGNIFICANCE Indicate all that apply and complete all relevant assessments Yes? If Yes
Powered Work Equipment
Which is new or the change impacts on the safety systems, controls, powered elements or it’s sufficiently close to the powered elements/moving parts to constitute a significant risk.
No Step 6 (1) Applies
Which is not new and the change does not impact on the safety systems, controls, powered elements or it isn’t sufficiently close to the powered elements/moving parts to constitute a significant risk.
No Step 6 (3) Applies
Non-Powered Work Equipment with moving parts Exclusion, (see note below**)
Which is new or the change impacts on the safety systems, controls, moving parts or it’s sufficiently close to the moving parts to constitute a significant risk.
Yes Step 6 (2) Applies
Which is not new and the change does not impact on the safety systems, controls, moving parts or it isn’t sufficiently close to the moving parts to constitute a significant risk.
No Step 6 (4) Applies
Non-Powered Work Equipment with no moving parts Inclusion (see note below**) No Step 6 (5) Applies Lifts & Lifting Work Equipment (LOLER assessments are likely for some of the above) Prohibited Change contact SME or Asset Group Owner
No Step 6 (6) Applies
Ergonomic Task Activities (Ergonomic task activities are likely to apply in most cases) Yes Step 6 (7) Applies Note** Work equipment, where the only moving parts are wheels used to move that work equipment from one static location to another and where those wheels are then locked in place.
Section 6 CHANGE – ASSESSMENT TYPE Change Significance Assessment
Required By Whom Complete
Appendix 1 Powered Work Equipment which is new or
the change impacts on the safety systems, controls, powered elements/moving parts or it’s sufficiently close to the powered elements to constitute a significant risk.
PUWER Assessment.
Project Manager or Operational Line Manager resources a Technical Assessor (list available from the Engineering and Assets Safety, Health & Environment (SHE) Manager).
2a
2b 2 Non-Powered Work Equipment with moving
parts which is new or the change impacts on the safety systems, controls, moving parts or it’s sufficiently close to the moving parts to constitute a significant risk. Exclusion, see note above**
NOTE: PUWER Assessment: Before making this modification is the machine/work equipment of standard configuration &/or up to current specification
Yes / No If ‘No’ STOP until such time as the machine or work
equipment has been brought up to current specification
If ‘Yes’ Progress Yes
3 Powered Work Equipment which is not new and the change does not impact on the safety systems, controls, powered elements/moving parts or it isn’t sufficiently close to the powered elements to constitute a significant risk.
Screening Assessment
To determine if a
PUWER assessment and/or
Ergonomic assessment is
required
Project Lead/Manager or Operational Line Manager
If in doubt how to proceed seek advice from the local
Safety, Health & Environment Team
1 4 Non-Powered Work Equipment with moving
parts which is not new and the change does not impact on the safety systems, controls, moving parts or it isn’t sufficiently close to the moving parts to constitute a significant risk. Exclusion, see note above**
5 Non-Powered Work Equipment with no moving parts (New or existing) Inclusion, see note above**
Page 3 of 5
Work Equipment Change Safety Assessment Template Owner: S. White Version: 6.0 Date: May 2017
Section 6 cont. CHANGE – ASSESSMENT TYPE 6 Lifts and Lifting Work Equipment
Lift Operations & Lifting Equipment
Assessment
Project Manager or Operational Line Manager
resources a Technical Assessor (list available from the
Engineering and Assets SHE Manager).
3
7 Work Equipment used to manually lift, carry, transport or hold loads or that needs to be manually handle
Ergonomic Screening
Assessment
Project Lead/Manager, Operational Line Manager or Technical Assessor or SHE
Advisor
4
Section 7 CHANGE – IMPACT The intention is that each item of work equipment will have a Work Equipment Change Safety Assessment to assess if it is intrinsically safe to use within Operations & Modernisation and a SAC1 (or equivalent) to determine the level of risk that exists from hazards encountered while using the work equipment in task activities in operations. What impact does the change have on the SAC1? Yes/No (Yes) (No) Is the Work Equipment new and will operator task activities be affected by the introduction of the work equipment?
Yes Produce a SAC1 to assess task activities
There is no need to produce a SAC1
If the Change is to existing Work Equipment is there the potential for the Change to impact on any task activities associated with the use of the work equipment?
No Amend the existing SAC1 or create one
if none exists
There is no need to review the
SAC1 List the SAC1 impacted on by the change: 1) SAC1 covering operational use of Work Equipment (where equipment is introduced as a stand alone item) 2) Project SAC1 (when work equipment is introduced as part of a wider project related to a new procedure)
- 2 Person move to position gravity roller - Trays must be placed on and removed from the conveyors with both hands using the tray handles
Section 8 STAKEHOLDERS LIST ANY INPUT RECEIVED AND FROM WHO (the list below is not exhaustive & not all will apply)
Names and contact details (Where applicable)
Date input received
Unit Manager (Unit Level Work Equipment Change) Richard Ford 20/11/17 Safety Lead (if one appointed) Regional. Commercial, Logistics Safety, Health & Environment team
Group Head of Facilities Safety & Compliance National Assets Team (introduction of or change to assets)
Engineering & Assets SHE Manager Del Roffey 20/11/17 Subject Matter Expert (SME) Craig Dowe 20/11/17 PUWER Assessor Craig Dowe 20/11/17 LOLER Assessor Ergonomic Assessor Corinne Parsons 20/11/17 Other (specify) Other (specify) LIST STAKEHOLDERS SUPPLYING INPUT &/or BEING CONSULTED (For National, Regional & Unit Level Work Equipment Change)
Names and contact details (Where applicable)
Date consulted &/or input received
UNITE/CMA (National) UNITE /CMA (Local or Regional) CWU (National) Andrew MacLeod on by half Dave Joyce 2/12//17
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Work Equipment Change Safety Assessment Template Owner: S. White Version: 6.0 Date: May 2017
CWU (Local or Regional) (Ops &/or Engineering) Other (specify)
Section 9 WORK EQUIPMENT CHANGE SAFETY ASSESSMENT I can confirm that I have the appropriate level of competency, in terms of knowledge and experience of completing other assessments, to allow me to sign off this Work Equipment Change Safety Assessment. I can confirm that on completion of the assessment and associated specialist assessments that provided all outstanding actions are completed and no significant risks are identified and still outstanding that this work equipment is fit for purpose and the intended use to which it will be put within the Business, and that the user of the work equipment or persons who may be affected by its use have been safeguarded from any risks Name Date Signature Project Lead/Manager or Operational Line Manager (Not valid unless signed)
Dave Warner 20/11/17 Dave Warner
Project Managers should: • Sign the Work Equipment Change Safety Assessment in all case and retain a copy of it and all appendices • Forward copies as appropriate:
Local Projects - The Unit Manager Regional/Logistics/Commercial Projects – relevant Head of Safety, Health & Environment National Projects - Engineering & Assets SHE Manager (Powered & Non- Powered Equipment) - SME &/or Asset Group Owner (For change specific to areas of Prohibited Change) - SHE Policy Manager
PROCESS CONCURRENCE NATIONAL DEPLOYMENTS & CHANGE involving PUWER & LOLER
Name Date Signature RMG Engineering & Assets
SHE Manager (Powered & Non Powered)
Del Roffey 20/11/17 Del Roffey
REGIONAL, LOGISTICS, COMMERCIAL or UNIT DEPLOYMENTS & CHANGE involving PUWER & LOLER (Powered & Non Powered) Name Date Signature
Head of SHE (Region/Commercial /Logistics)
PROHIBITED CHANGE ACTIVITY or SME DEPLOYMENTS & CHANGE involving PUWER & LOLER & / OR Name Date Signature
Subject Matter Expert (SME) Craig Dowe 20/11/17 Craig Dowe POWERED WORK EQUIPMENT & LIFT WORK EQUIPMENT DEPLOYMENTS & CHANGE
Name Date Signature Assets Supply Chain Manager
(Where it is applicable the Process Concurrence is not valid unless signed by at least one of the above)
WORK EQUIPMENT CHANGE SAFETY ASSESSMENT APPENDICES 1. Work Equipment
Screening Assessment Work Equipment
Screening Assessmen
2a. PUWER Assessment (Powered
Equipment)
For Powered Equipment a Technical Assessment is
required. A list of Technical Assessors is
available from the Engineering and Assets
SHE Manager.
2b. PUWER Assessment
(Non-Powered Equipment)
For Non Powered Equipment Technical Assessors or SHE Advisor should use
this PUWER Assessment
PUWER Assessment v2.0.doc
3. LOLER
Assessment LOLER Assessment
v2.0.doc
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Work Equipment Change Safety Assessment Template Owner: S. White Version: 6.0 Date: May 2017
4. Ergonomic Screening
Assessment Ergonomics & Wellbeing Screening A
1
PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
Provision and Use of Work Equipment Regulations (PUWER) assessment Appendix 2:
Work Equipment Title Gravity Skatewheel conveyor
Work Equipment Photograph
Serial Number/identification mark
None
Work Equipment Group Low Cost Automation Work Equipment Detail FMH Skate rollers Project Manager (contact details) David Warner
Reference should be made to the full regulations, ACOP and Guidance notes while undertaking this assessment. It is possible that due to the type of equipment being assessed that some elements of the Provision and Use of Work Equipment Regulations may not apply, where this is the case mark the question N/A
PART I: GENERAL
Regulation 4
Suitability of Work Equipment Yes No N/A Comment/remedial action required Completed Y/N
1 Is the work equipment designed, constructed or adapted for the task for which it is being used?
Y Designed by FMH and screened by central engineers
Y
2 Is the work equipment only used in the conditions for which it is suitable (e.g. adequate working space) and according to the user instruction?
Y Will be used indoors only in a semi fixed location for large parcels, DTRE Mail Bundles and trays
Y
3 Is the work equipment used only for the tasks for which it is suitable?
Y Use on large parcels, DTRE bundle and mail in trays sortation.
Y
4 If applicable, is the ergonomic evaluation stating the impact of tasks on operators using the work equipment available? e.g. manual handling, repetitive work, posture, task complexity.
Y Ergo report completed by David Annett on behalf of Dr Corrine Parsons for DTRE bundles and Dr Corinne Parsons for mail in trays
Y
5 Is a safe means of access to and egress from the work equipment provided?
Y A safe means of access to and egress from the conveyor has been agreed
Y
6 Is housekeeping in terms of parts & accessories associated with the work equipment adequately managed?
Y The general housekeeping is adequate. Y
7 Can loading and unloading be carried out safely to and from the work equipment?
Y Loading and unloading can be carried out safely.
Y
8 If a physical change initiated the assessment and there is any impact on the prohibited areas as listed in the Work Equipment Change Safety Assessment, has the work equipment Subject Matter Expert agreed to the change in writing? The Work Equipment Change Safety Assessment prohibits such changes without written agreement from the SME.
Y There is no impact on the prohibited areas.
Y
Regulation 5 Maintenance Yes No N/A Comment/remedial action required Completed
Y/N 1 Is the work equipment suitably maintained
in an efficient state, in efficient working order and in good repair?
Y A maintenance / inspection is agreed and has been posted to the ADST SharePoint site for access by local engineers.
Engineers to produce local calendar of
2
PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
checks 2 Is there an up-to-date maintenance log
for the work equipment?
Y As above
3 Is there a formal maintenance system (e.g. planned preventive maintenance or condition based maintenance) in place for safety critical parts of the work equipment?
Y As Above
4 Where necessary, are condition checks for the work equipment in place to ensure safety related features are functioning correctly?
Y Daily checks to be introduced for operators once in operation as part of the SWI
Y
5 Where necessary, is a controlled Permit to Work system in place for high risk maintenance activities on the work equipment, with a documented working procedure?
N/A
Regulation 6 Inspection Yes No N/A Comment/remedial action required Completed
Y/N 1 Has the work equipment been inspected
after installation and before being first used?
Y Pre delivery inspection done by central engineers
Y
2 If applicable, has the work equipment been inspected after assembly at a new site or location?
N/A
3 Is the work equipment inspected at suitable intervals if it is exposed to conditions causing deterioration, which is liable to result in dangerous situations? (e.g. high vibrations, outdoor environment).
N/A
4 Is the work equipment inspected for safety, each time an exceptional circumstance arises? (e.g. when a major fault has occurred).
N/A
5 Are results of all inspections of the work equipment recorded and kept at least until the next inspection?
Y All results to be collated – recorded on Daily check sheet
Y
6 Where applicable, have electrical safety tests been performed on the work equipment before first use and has a schedule been set up thereafter?
N/A
7 If the work equipment leaves Royal Mail, or if obtained from another person or company by Royal Mail, it is accompanied by physical evidence that the last inspection has been carried out?
N/A
Regulation 7 Specific Risks Yes No N/A Comment/remedial action required Completed
Y/N 1 Where the work equipment presents a
specific risk, is the use of this equipment restricted to specific persons given the task?
Y Lifting for operators of a smaller stature for DTRE mail bundles and trays – SWI and ergonomic report state rotation of tasks every 30 minutes
Y
2 Is the repair, maintenance, modifications and servicing of the work equipment restricted to specific persons?
Y Local engineering task
Y
3 Have those persons who use, repair, maintain, modify or service the work equipment been adequately trained?
Y Named & trained available Y
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
Regulation 8 Information and Instruction Yes No N/A Comment/remedial action required Completed Y/N
1 Have all users of work equipment received adequate health and safety information and instruction including Risks & Precautions, Methods, Safe Systems of Work and training documentation?
Y SSoW & local Risk assessments completed on gravity Skatewheel conveyors. Relevant documentation communicated to Plant managers to advise of responsibilities with regard to local risk assessments
Y
2 Have all Supervisors and Managers of the work equipment received adequate health and safety information and instruction including Risks & Precautions, Methods, Safe Systems of Work and training documentation?
Y SSoW & local Risk assessments conveyed to WAM
In part
3 Where necessary, does the safety information provided with the work equipment include appropriate provisions and requirements for the relevant Health and Safety Regulations, such as: - CoSHH. - Personal Protective Equipment. - Display Screens Equipment. - Control of Noise at Work. - Ionising Radiations.
n/a
4 Are all visual aids/instructions that form part of the work equipment clear and easy to understand?
Y JES produced with SSOW
5 Are there safe working procedures e.g. Safe Systems of Work in place to ensure safe operation of the work equipment?
Y SSOW complete
6 Are manufacturer’s manuals and instructions available for the work equipment where appropriate?
n/a
Regulation 9 Training Yes No N/A Comment/remedial action required Completed
Y/N 1 For purposes of health and safety, have
the users of the work equipment received adequate training and has this been logged?
Y On the job training by WAM – SSOW used on training
y
2 For purposes of health and safety, have the managers and supervisors of the work equipment received adequate training and has this been logged?
N Managers supplied with SSOW Y
3 Where applicable, is there an Authorised Skills Register detailing who is competent to use the work equipment?
N Named & Trained list required Y
4 Where applicable, is there an Authorised Skills Register detailing who is competent to perform maintenance work on the work equipment?
Y Engineers only Y
5 Where necessary, does the training for the work equipment include the appropriate provisions and requirements for the relevant Health and Safety Regulations, such as: - CoSHH. - Personal Protective Equipment.
N
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
- Display Screens Equipment. - Control of Noise at Work. - Ionising Radiations.
6 Are there adequate inductions and training in regard of the work equipment for contractors, visitors and casual or agency workers?
Y Any contractors, visitors, casual or Agency staff using the equipment should be trained in the SSoW prior to use
7 Have all maintenance personnel and their supervisors received adequate training on Health & Safety and the safe use of the work equipment?
Y Any engineers maintaining the equipment should be trained to ensure any maintenance undertaken still allows the conveyors to be operated safely
Regulation 10
Reg. 10 – Conformity with EC Requirements (NEW EQUIPMENT ONLY)
Yes No N/A Comment/remedial action required Completed Y/N
1 Is there a valid Declaration of Conformity for the work equipment?
N/A Not required
2 Is there a CE mark affixed to the work equipment and does the manufacturer's plate provide all necessary detail?
N/A
CE marking Not required
3 Does the modification involve addition or replacement of new parts or units in an existing assembly of machinery and does it have a substantial impact on the operation of or the safety of the assembly. Or does it involve substantial modifications of the assembly? If so, and this indicates a change(s) that amount to the constitution of a new assembly of machinery to which the Machinery Directive must be applied has the machine been reassessed and re CE marked?
N/A
Regulation 11
Dangerous parts of machinery Yes No N/A Comment/remedial action required Completed Y/N
1 Is access to dangerous parts of the work equipment prevented? If not, do moving parts stop, or any dangerous parts disconnect, before any person enters a danger zone?
N/A
2 Where required are there measures provided to prevent access to dangerous parts of the work equipment in the form of either: - Fixed guards (where practicable), or - Interlocking moveable guards or similar protective devices (where practicable), or - Jigs, holders, push-sticks or similar protective appliances (where practicable), and is there provision of such information, instruction, training and supervision as is necessary to ensure safe use?
N/A
3 Are all guards suitable for the purpose for which they are provided?
N/A
4 Are all guards of good construction, sound material and adequate strength?
N/A
5 Are all guards maintained in an efficient N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
state, in efficient working order and in good repair?
6 Are all guards designed and positioned to avoid any increase to risk to health and safety?
N/A
7 Are all guards designed such that they cannot easily be bypassed or disabled?
N/A
8 Are all guards at a sufficient distance from the danger zone?"
N/A
9 Are all guards designed and positioned so that the view of the operator is not unduly restricted?"
N/A
10 Are all guards constructed or adapted so that they allow repair and maintenance, restricting access to the area where the work is to be carried out? If possible, this should be without having to dismantle the guard or protection device.
N/A
11 Can the work equipment settings be carried out safely?
N/A
12 Where necessary, can day-to-day cleaning of the work equipment be carried out safely?
Y Also needs to be included in the maintenance programme – & Daily checks
y
13 Are appropriate measures adopted to stop people being trapped inside the work equipment?
N/A
14 Are all parts of the work equipment free from sharp edges and acute angles?
Y Engineers pre-flight checks Y
Regulation 12
Protection against Specific Hazards
Yes No N/A Comment/remedial action required Completed Y/N
1 Have the risks associated with specific hazards of the work equipment been adequately controlled by means other than PPE, information, instruction, training and supervision, so far as is reasonably practicable?
Y The lip at the end of the conveyors has been designed in order to prevent trapped fingers
2 Where PPE is required when using the work equipment, has it been supplied to the user?
N/A
3 Has the falling of any materials or substances from the work equipment been prevented or controlled?
Y The edges of the conveyors have been designed with a lip to prevent parcels, bundles and trays from falling
4 Has the ejection of any materials or substances from the work equipment been prevented or controlled?
N/A
5 Has the rupture or disintegration of parts of the work equipment been prevented?
N/A
6 Has the possibility of fire or overheating of the work equipment been prevented?
N/A
7 Has the discharge of hazardous substances from the work equipment been prevented or controlled?
N/A
8 Has the possibility of explosion of the work equipment been prevented?
N/A
Regulation 13
High or Very Low Temperatures Yes No N/A Comment/remedial action required Completed Y/N
1
Where applicable, are all hot and very cold surfaces and substances associated with the work equipment guarded to prevent burn, scald or sear?
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
Regulation 14
Start Control or Significant Change in Operating Conditions
Yes No N/A Comment/remedial action required Completed Y/N
1 Is the work equipment fitted with controls to start or change operating conditions, which require a deliberate action to operate?
N/A
2 Are the work equipment controls to start or change operating conditions protected against inadvertent operation? (e.g. shrouded start button).
N/A
3 Is the work equipment prevented from restarting automatically?
N/A
4 Can the work equipment be started from only one position?
N/A
5 If the work equipment has mode selector switches that affect safety, is access to them restricted?
N/A
Regulation 15 Stop Controls
Yes No N/A Comment/remedial action required Completed
Y/N 1 Is the work equipment provided with one
or more stop control mechanism? Y Foot operated brakes
2 Does operation of the work equipment stop controls bring work equipment to a safe condition in a safe manner?
N/A
3 If necessary for reasons of health and safety, does operation of the work equipment stop controls bring the work equipment to a complete stop?
N/A
4 Is all stored energy associated with the work equipment removed where necessary when a stop control is activated?
N/A
5 Does the work equipment stop control operate in priority to controls that start or change operating conditions?
N/A
Regulation 16 Emergency Controls
Yes No N/A Comment/remedial action required Completed
Y/N 1 Is the work equipment provided with one
or more emergency stop controls? N/A
2 Are all emergency stop controls on the work equipment readily accessible?
N/A
3 Does activation of each emergency stop control bring the work equipment to a complete stop in a safe condition in a safe manner?
N/A
4 Do the emergency stop controls operate in priority to any other control mechanism of the work equipment?
N/A
5 Are the emergency stop controls for the work equipment of the correct type and colour?
N/A
Regulation 17 Controls Yes No N/A Comment/remedial action required Completed
Y/N 1 Are all work equipment controls clearly
visible, identifiable, unambiguous and appropriately marked?
N/A
2 Are work equipment control mechanisms in a safe position so that operators are free from danger?
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
3 Can the operator of any control of the work equipment ensure that no person is at risk to their health & safety as a result of operation of that control?
N/A
4 If it is necessary for a delayed start of the work equipment, are there appropriate audible, visible or other suitable warnings?
N/A
5 Is the warning system of the work equipment working and adequate?
N/A
6 Are appropriate two hand controls for the work equipment provided where necessary?
N/A
Regulation 18
Control systems Yes No N/A Comment/remedial action required Completed Y/N
1 Does the design of the work equipment safety control system meet the requirements of the relevant EN Standards?
N/A
2 Are electrical interlock switches fitted to the work equipment as part of the safety control system positive acting?
N/A
3 Are electrical interlock switches fitted to the work equipment as part of the safety control system correctly positioned?
N/A
4 Do electrical interlock switches fitted to the work equipment as part of the safety control system function correctly?
N/A
5 Is the hydraulic system of the work equipment safe?
N/A
6 Is the hydraulic system of the work equipment in good condition?
N/A
7 Is the pneumatic system of the work equipment safe?
N/A
8 Is the pneumatic system of the work equipment in good condition?
N/A
9 Have good EMC (Electromagnetic Compatibility) practices been incorporated within the design of the work equipment?
N/A
10 Is there adequate protection against electric shock from the work equipment?
N/A
11 Are electrical conductors of the work equipment suitably installed?
N/A
12 Is there a dedicated termination point for the main incoming protective earth of the work equipment?
N/A
13 Is there adequate equipotential bonding of the work equipment and extraneous conductive structures?
N/A
14 Are electrical enclosure doors of the work equipment suitably earthed?
N/A
15 Does each earth protective conductor of the work equipment have a separate termination point?
N/A
16 Are all electrical conductors of the work equipment terminated?
N/A
17 Are all electrical conductors of the work equipment identified?
N/A
18 Do all conductors of the work equipment connect from terminal to terminal without
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
joints or splices? 19 Do electrical enclosures and components
of the work equipment provide adequate ingress protection?
N/A
20 Are electrical enclosures of the work equipment free from any loose objects, e.g. spare parts?
N/A
21 Are electrical enclosures of the work equipment kept clean and clear of combustible substances and materials?
N/A
Regulation 19
Isolation from sources of energy Yes No N/A Comment/remedial action required Completed Y/N
1
Is suitable means of isolation of the work equipment from all sources of energy provided?
N/A
2 Are the means of isolating the work equipment from sources of energy clearly identified?
N/A
3 Are the means of isolating the work equipment from sources of energy easily accessible?
N/A
4 Are there appropriate measures to reconnect sources of energy to the work equipment that do not expose any person to a risk of injury? (e.g. reconnection initiating movement).
N/A
5 Are all means of isolation of the work equipment from sources of energy lockable?
N/A
Regulation 20
Stability Yes No N/A Comment/remedial action required Completed Y/N
1
Is the work equipment stable under its own weight or securely bolted to the floor or other supporting structure?
Y Work equipment is stable under its own weight.
2 Does portable work equipment have the ability to be secured in its working position?
Y Foot operated brakes
Regulation 21
Lighting Yes No N/A Comment/remedial action required Completed Y/N
1 Is the lighting suitable and sufficient for all operational and cleaning tasks associated with the work equipment?
Y The lighting is sufficient for all operational tasks
2 Is the lighting suitable and sufficient for all maintenance tasks associated with the work equipment?
Y The lighting is sufficient for maintenance tasks
Regulation 22
Maintenance operations Yes No N/A Comment/remedial action required Completed Y/N
1 Can maintenance be carried out on the work equipment safely?
Y A Maintenance inspection schedule has been agreed and is available on ADST .
Y
2 Are there safe working procedures in place for maintenance operations on the work equipment?
Y As above
3 Are appropriate lifting equipment and handling procedures provided to move heavy parts associated with the work equipment?
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
Regulation 23
Markings Yes No N/A Comment/remedial action required Completed Y/N
1 Is the work equipment marked in a clearly visible manner appropriate for health and safety purposes?
Y Yellow handles provided for movement of rollers
2 Where applicable, are safe working loads appropriately marked on work equipment?
Y Load to be evenly spread across roller bed, Max load exceeds any loading scenarios - 50kg per meter – each roller strip has a max load weight of 300kg
3 Do all markings on the work equipment comply with Safety Signs and Signals Regulations 1998?
N/A
4 Are flow directions marked on the work equipment?
N/A
5 Are rotational directions marked on the work equipment?
N/A
6 Are speed levels marked on the work equipment?
N/A
7 Are the contents of pipes and vessels identified on the work equipment?
N/A
8 Are there sufficient electrical warnings fitted to electrical enclosures of the work equipment?
N/A
9 Are all electrical main incoming cables of the work equipment clearly identified?
N/A
10 Are all permanently live circuits within the electrical enclosure of the work equipment clearly identified?
N/A
11 Are components within electrical enclosures of the work equipment clearly identified?
N/A
Regulation 24
Warnings Yes No N/A Comment/remedial action required Completed Y/N
1 Are all warnings or warning devices for the work equipment suitable and sufficient for the specific purpose and in relation to health & safety?
N/A
2 Are the warnings associated with the work equipment unambiguous, easily perceived and easily understood by all users?
N/A
PART 2: MOBILE WORK EQUIPMENT The regulations in Part III of PUWER 98 implement additional requirements for mobile work equipment, which relate to the equipment when it is travelling.
Regulation 25
Employees carried on mobile working equipment
Yes No N/A Comment/remedial action required Completed Y/N
1 Is the work equipment designed to carry employees? If so, complete questions 25 to 30.
N/A
2 Are operators and passengers protected against falling from the mobile work equipment?
N/A
3 Are operators and passengers protected against any risks due to unexpected movement of the mobile work equipment while it is in motion or stopping?
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
4 Are operators and passengers of the mobile work equipment protected against environmental risks, such as low roofs and uneven or slippery surfaces, etc?
N/A
5 Are operators and passengers of the mobile work equipment protected against risk from falling objects? Where necessary, is a Falling Object Protection Structure (FOPS) provided?
N/A
6 Are operators and passengers protected against the risks from the wheels or tracks, when the mobile work equipment is in motion?
N/A
7 Are cabs and working platforms provided with suitable side, front and rear barriers or guard rails, where there is a risk of operators or passengers falling from the mobile work equipment when it is in motion?
N/A
8 Where necessary and practicable, are there restraining devices for the protection of operators and passengers of mobile work equipment?
N/A
9 If work needs to be carried out from the mobile work equipment while it is in motion, can speeds be adjusted accordingly?
N/A
10 Are appropriate speed limits set for the mobile work equipment to ensure that it is driven safely, for stability and to avoid sudden movements, for example, when cornering and on all surfaces and gradients?
N/A
Regulation 26
Rolling over of mobile working equipment
Yes No N/A Comment/remedial action required Completed Y/N
1 Has the potential for rolling over been minimised by stabilising the mobile work equipment?
N/A
2 Is the mobile work equipment designed such that it will no more than fall on its side?
N/A
3 In the event of an overturn is the mobile work equipment designed with a Roll-Over Protective Structure (ROPS) to give sufficient clearance and protection to anyone being carried? This may involve guard rails, vertical masts, etc.
N/A
4 Is safe access and egress provided to the enclosure or working platforms?
N/A
5 Where there is a risk of operators or others falling from the mobile work equipment and being crushed by its rolling over is there a suitable restraint system?
N/A
6 On older mobile work equipment (i.e. in use before 5th December 1998), where no anchorage points were supplied for restraining systems, have the risks to operators been sufficiently reduced either by the fitting of such restraining systems or has the work equipment been restricted
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
in terms of work operation such that it can never roll over?
7 Have the effects of uneven surfaces, slippery ground or gradients upon which the mobile work equipment is travelling been considered as potential causes of rolling over?
N/A
8 Are measures such as the locking or lashing of moveable parts in place to increase stability of the mobile work equipment when it is in motion?
N/A
Regulation 27
Overturning of Fork Lift Trucks Yes No N/A Comment/remedial action required Completed Y/N
1 Are fork-lift trucks fitted, as a minimum, with a vertical mast to effectively protect the operator from being crushed between the FLT and the ground in the event of a roll-over?
N/A
2 Does the mast of a vertical-masted FLT have sufficient strength and dimension to prevent the FLT overturning by more than 90 degrees?
N/A
3 Where a FLT with a seated ride-on operator can roll over in use and there is a risk of the operator being crushed between the FLT and the ground, has a restraining system (e.g. a seat belt), been provided?
N/A
4 Where a FLT with a seated ride-on operator fitted with a ROPS can roll over in use and there is a risk of the operator being crushed between the FLT and the ROPS, has a restraining system (e.g. a seat belt), been provided?
N/A
5 On older FLTs (i.e., in use before 5th December 1998), where no anchorage points were supplied for restraining systems (e.g. seat belts) but the risks involved for personnel were sufficient to justify the fitting of a restraining system, has one been supplied.?
N/A
Regulation 28
Self Propelled Work Equipment Yes No N/A Comment/remedial action required Completed Y/N
1 Is the unauthorised start-up of the self-propelled work equipment prevented with the use of a starter key or other starting device?
N/A
2 Is the access to a starter key or other starting device of the self-propelled work equipment controlled?
N/A
3 Where one or more item of rail-mounted self-propelled work equipment operates and collision can be foreseen, is this controlled with safety precautions such as buffers, or automatic stops?
N/A
4 Is self-propelled work equipment provided with adequate braking capacity to enable it to be operated and stop safely on the gradients on which it is to be used and in the circumstances in which it is used?
N/A
5 Where there is a risk of failure of the main braking device, are there emergency
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
facilities, operated by readily accessible controls or automatic systems, for braking and stopping the self-propelled mobile work equipment?
6 Where the driver’s direct field of vision is inadequate to ensure safe use of the self-propelled work equipment, are additional visual aids (such as mirrors, Fresnel lenses, radar or CCTV) provided?
N/A
7 If the self-propelled mobile work equipment is used at night or in dark places, is it fitted with appropriate lighting?
N/A
8 If the self-propelled mobile work equipment, or anything carried or towed by it, constitutes a fire hazard liable to endanger employees, does it carry appropriate fire-fighting equipment or is appropriate fire fighting equipment kept sufficiently close to it?"
N/A
Regulation 29
Remote Controlled Self Propelled Work Equipment
Yes No N/A Comment/remedial action required Completed Y/N
1 Where the remote-controlled self-propelled work equipment leaves its control range, do all parts of it which could present a risk stop and remain in a safe state?
N/A
2 Where there is a risk of crushing or impact does the remote-controlled self-propelled work equipment incorporate features to guard against such risk, such as presence sensing or contact devices, unless other appropriate devices are able to do so, such as barriers or physical blocks.
N/A
3 Have the risks due to the movement of remote-controlled self-propelled equipment to the person controlling it and other personnel in the area been considered?
N/A
4 Have audible warning devices and/or flashing lights been provided to alert personnel in the area of remote-controlled self-propelled equipment movement?
N/A
5 When the remote-controlled self-propelled equipment is switched off, does every part of the equipment which could present a risk come to a safe stop?
N/A
6 Where the remote-controlled self-propelled equipment is controlled manually, are all movement controls of the hold-to-run type, so that any hazardous movements stop when the controls are released?
N/A
Regulation 30
Drive Shafts Yes No N/A Comment/remedial action required Completed Y/N
1 Where the seizure of a drive shaft fitted to the mobile work equipment could lead to a hazard, has every possible measure been taken to avoid such a seizure or the adverse effects of a seizure in relation to
N/A
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PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013
the safety of an employee?
2 Where the mobile work equipment has a shaft for the transmission of energy between it and other mobile work equipment and the shaft could become soiled or damaged by contact with the ground while uncoupled, is there a system for safeguarding the shaft?
N/A
3 To prevent damage to power take-off shafts of the mobile work equipment in the event of a seizure, is there sufficient overlap between the two halves of the shaft to ensure its stability during use, to protect against damage when movements occur in the hitch, and to ensure its strength?
N/A
4 Is any power take-off shaft capable of sustaining the full power output of the mobile work equipment, taking into account any slip clutches, shear bolts or similar devices?
N/A
5 To prevent damage to any power take-off shaft of the mobile work equipment and its guarding when not in use, is the shaft supported on a cradle or other means to provide equivalent protection?
N/A
PROVISION & USE OF WORK EQUIPMENT ASSESSMENT I can confirm that I have the appropriate level of competency, in terms of my training, knowledge and experience, to allow me to sign off this assessment. I can confirm that on completion of the Provision & Use of Work Equipment Assessment and any remedial actions identified as necessary that this work equipment is fit for purpose and the intended use to which it will be put within the Business as far as PUWER is concerned, and that the user of the work equipment or persons who may be affected by its use have been safeguarded from any risks. Work Equipment Title (as per page one)
Gravity Skatewheel conveyor
Assessment date:
17/10/17
Assessor name (Not valid unless signed)
R Ford Assessor signature (not valid unless signed)
Richard Ford
The assessors must retain a copy of this Provision & Use of Work Equipment assessment and forward a copy to the Project Manager if the assessor and the project manager aren’t one and the same person.
End of PUWER Assessment
4.0 - SWI_gravity_conveyors_med_parcels_bundles_trays_v1.1.doc
ROYAL MAIL GROUP RISK MANAGEMENT
SAFE WORKING INSTRUCTIONS (Appendix 2)
Task or Work Equipment Title: Gravity conveyors For processing medium parcels, strapped bundles, mail in trays
Figure 1: Gravity Rollers The purpose of these safe working instructions is to highlight appropriate safe work practices to minimise exposure to hazards and prevent harm to people. These safety instructions must be followed at all times. Your manager (in conjunction with your Workplace Safety Representative) will regularly review the implementation of the safety instructions to ensure they remain effective in your work area. If you want to comment on these safety instructions at any time, you should speak to your line manager.
Warning (e.g. check for damage/defects) Undertake pre and post visual checks of the equipment and report ALL damage to your line manager and ensure any damage is repaired or corrected before operating the equipment. Ensure operational footprint is clear and tidy and free from any debris or obstructions.
Prohibition (Do Not)
Use yellow handle to manoeuvre rollers
4.0 - SWI_gravity_conveyors_med_parcels_bundles_trays_v1.1.doc
Do Not stand or climb on any part of the equipment. Do Not attempt to adjust or modify any part of the equipment. Do Not move the equipment when loaded with work (parcels, mail bundles or trays). Do Not attempt to move the frame on your own (2 person move). Do Not attempt to use with mail bags (Parcel, strapped mail bundles and trays only). Do Not crawl under the frame to retrieve any fallen items, use a grabber or wheel the frame to one side. Do Not allow any wheeled containers to come into contact with the equipment. Do Not hang any personal items on the frame, such as coats or bags. Do Not leave cable ties, elastic bands or Strapex on the, rollers or on the floor. Do Not eat or drink whilst using this equipment. Do Not cover the equipment with any unauthorised labels. Do Not connect any other equipment to any part of the frame. Do Not operate if you have not been given instruction to use. Do Not stack strapped bundles, parcels or trays on top of each other or overload the conveyor Do Not handle heavy or large items without help. Do Not tip mail from bags onto the conveyors Do Not place fingers over the bottom end of the conveyors Do Not throw parcels, bundles or trays onto the conveyor
Mandatory (Do) Do daily checks of workstation for defects and report defects to your line manager. Do inform your manager of any physical condition which may affect your ability to perform your work ,e.g. (medical condition or if you are pregnant). Do ensure brakes are applied to the wheels that have them. Do report any improper use of the equipment, to your line manager. Do follow instructions for safe use, Do ensure any loose clothing, lanyards, long hair etc. that could become entangled with moving parts of the equipment are removed, secured, tied back etc. whilst operating the equipment. Do ensure you rotate to other tasks (e.g. sorting) frequently - no less than every 30 minutes in any continuous period). Do ensure that two people are available to handle heavy or large items Do ensure safe distances around the equipment are maintained Do Use yellow handle to manoeuvre rollers (2 person operation - Guide and push) Do use both hands to place and remove trays from the conveyor – using tray handles Do place parcels, bundles and trays onto the conveyor in a controlled way
Safety Actions Gloves may be worn if required by individuals but are not a mandatory PPE requirement. Author: Ken House Signed: Dave Warner Date: 20/11/2017 Safety Support: Joanna Hosking Signed: Date: Safety Authorisation: James Cannon
Signed: James Cannon Date: 20/11/17
Local hazards (List any hazards (and any instructions additional to those above) specific to your workplace)
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Ergonomic Assessment Template Owner: Corinne Parsons (Lead Ergonomist) Version: 4.0 Date: May 2017
Ergonomic and Wellbeing Screening Assessment (Appendix 4) Work Equipment Title Gravity conveyor
with trays Work equipment photograph
Serial Number/identification mark
Work Equipment Group Manual sorting Work Equipment Details
Roller conveyors
Project/unit Manager (contact details)
David Warner
NOTE: This is a preliminary assessment to identify if a more detailed assessment is needed. If any of the answers to the questions below are No, then remedial action or a more detailed assessment will be required. Contact the Lead Ergonomist, if advice or a more detailed assessment is needed. Reference should be made to the illustrations Figs 1, and Fig 2 when answering these questions.
1 Manual handling Yes No N/A Use this space to give more detail
of the activity, the controls already in place or remedial action required
Is a Detailed assessment required
Y/N 1.1 Have all hazardous lifting and
handling tasks been avoided as far as is reasonably practical?
Y
1.2 Do all items that need to be moved weigh less than 16kg?
Y
1.3 Is it easy to grip items that need to be handled or will suitable handles be provided for use with bare hands and, if appropriate, when wearing gloves?
Y
1.4 If the weight of the items that need moving exceeds 16kg will an alternative means of transportation be provided? (e.g. wheels/trolley )
Y
1.5 Will all the lifting tasks be within the HSE guideline figures, (see Fig 1)?
Y Conveyor presents the trays at a good working height, loading and unloading trays to York containers is standard task, SSoW in place
1.6 Will all the lifting tasks be repeated 7 times/minute or less?
Y
1.7 Will all the forces required to keep a load in motion require little effort? (e.g. be less than 7kg)?
Y
1.8 Will all the forces required to initiate movement be easy to exert? (e.g less than 15kg)?
Y
1.9 Will all the pushing forces required be exerted with hands between mid-thigh and shoulder height?
Y
1.10 Will all forces or items lifted whilst seated be less than 5kg?
N/A
1.11 Will any items to be carried by hand weigh less than 10kg and need carrying for less than 1 minute at a time?
Y
1.12 Can all lifting and handling be carried out without twisting or
Y
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Ergonomic Assessment Template Owner: Corinne Parsons (Lead Ergonomist) Version: 4.0 Date: May 2017
bending? 1.13 Are suitable aids and procedures to
control manual handling risks in place for all maintenance activities?
Y
1.14 Are the physical demands of the tasks likely to be manageable for the individuals who will carry them out?
Y
2 Work area/task design Yes No N/A Use this space to give more detail of the activity, the controls already in place or remedial action required
Detailed assessment required Y/N
2.1 Is the working space adequate i.e. unlikely to be congested or cramped?
Y
2.2 Can shorter or taller people reach and see easily to complete the tasks required?
Y
2.3 Are work surface heights suitable? (e.g. around 700mm for seated work, 950 – 1000mm for standing work; reduced to accommodate items placed on work surface or use of tools. Bag tipping heights below 500 mm)
Y
2.4 Are all movements used to carry out the tasks in the green zone for the HSE Assessment of Repetitive Tasks tool? (see Fig 2)
Y
2.5 Is a similar movement pattern of the arms and hands, (not fingers) carried out less frequently than 10 times each minute?
Y
2.6 Are the forces that need to be applied with the hands comfortable for the people carrying out the tasks?
Y
2.7 Will suitable time be allowed in the tasks for rest and recovery?
Y
2.8 Do staff rotate between activities with different physical demands?
Y Staff rotation is recommended between loading, sorting and portering every 30 minutes in Safe Working Instructions
2.9 Is suitable access provided for all necessary maintenance activities?
Y
3 Information and controls Yes No N/A Use this space to give more detail of the activity, the controls already in place or remedial action required
Is a Detailed assessment required
Y/N 3.1 Are all visual aids and instructions
suitable and sufficient, easy to read and understand?
Y
3.2 Are all computer interfaces, easy to read, understand and operate?
N/A
3.3 Are controls easy to operate and use with bare hands and, if appropriate, when wearing gloves?
N/A
3.4 Are all auditory alarms and instructions easy to hear, recognise and understand above the
N/A
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Ergonomic Assessment Template Owner: Corinne Parsons (Lead Ergonomist) Version: 4.0 Date: May 2017
background noise? 3.5 Is any tactile feedback easy to
recognise and understand? e.g. key clicks, vibration alarm
N/A
4 Seating Yes No N/A Use this space to give more detail of
the activity, the controls already in place or remedial action required
Detailed assessment required Y/N
4.1 Are suitable seats provided for all tasks that can be done seated and have suitable footrests been provided if required?
N/A
4.2 If the tasks cannot be done seated and are carried out for more than one hour, has provision been made to allow sitting down during breaks?
Y
4.3 Do all seats have suitable casters or feet for the floor surface, (hard casters or feet must be used if there is no carpet to stop the chairs from rolling too freely)
N/A
5 For the individuals using this equipment or task …….
Yes No N/A Use this space to give more detail of the activity, the controls already in place or remedial action required
Detailed assessment required Y/N
5.1 Have users been consulted on the design of the tasks/equipment and any concerns or the causes of any aches and pains been addressed?
Y
5.2 Have all users had suitable training in manual handling and the specific risks associated with this task/equipment? And has this been recorded? (manual handling training or refresher in past 3 years)
Y JES and SWI provided for task
5.3 Will all users be competent to carry out the tasks, and if not, is suitable coaching in place?
Y
5.4 Can the tasks be carried out safely by any competent individuals who would be considered normally fit and healthy, including those who are tall or small?
Y Note: a Persons Specifically at Risk Assessment should be carried out for anyone who may be at greater risk due to disability, pregnancy, age or a recent injury/health problem.
5.5 Are the mental demands of the tasks likely to be manageable for the individuals who will carry them out?
Y
5.6 Is suitable support available for anyone who may need it, as a result of the introduction of this task/equipment?
Y
6 For the environment in which this
equipment or task will be used ……. Yes No N/A More detail of the activity, description
of controls in place or remedial action required
Detailed assessment required Y/N
6.1 Is this task/equipment suitable for use in all weather conditions that it will be used in, (e.g. cold, windy, snow, ice if used outside)
Y Indoor equipment
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Ergonomic Assessment Template Owner: Corinne Parsons (Lead Ergonomist) Version: 4.0 Date: May 2017
6.2 Are the lighting levels suitable and without distracting glare so that it is easy to carry out the necessary tasks?
Y
6.3 Are the noise levels created comfortable and free from annoyance?
Y
ERGONOMIC ASSESSMENT
I can confirm that I have the appropriate level of competency, in terms of knowledge and experience of completing other assessments, to allow me to sign off this preliminary Ergonomic assessment. I can confirm that on completion of the assessment that any remedial actions identified as necessary have been carried out, that no significant risks identified are still outstanding, that this work equipment is fit for its intended use within the Business as far as its ergonomic impact is concerned. I also confirm that the user of the work equipment or persons who may be affected by its use have been safeguarded from any risks. NOTE: If remedial actions highlighted that a more detailed ergonomic assessment is required contact the Lead Ergonomist, ([email protected]), for advice. Work Equipment Title (as per page one)
Gravity conveyor with trays
Assessment date:
19/10/2017
Assessor name (Not valid unless signed)
Corinne Parsons Assessor signature (not valid unless signed)
Corinne Parsons
The assessors must retain a copy of this Ergonomic assessment and forward a copy to the Project Manager if the assessor and the project manager aren’t one and the same person.
End of ERGONOMIC Assessment
Fig 1: HSE Lifting and Handling Guideline Figures The image below is taken from the HSE Guidance for the Manual Handling Operations Regulations 1992 (updated 2016). Working within the guideline figures on the illustrations below will give a good level of protection for the majority of the working population for single lifts carried out under good working conditions. Where figures are above this level or other factors are identified in the assessment form above a more detailed assessment or improvements will be required.
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Ergonomic Assessment Template Owner: Corinne Parsons (Lead Ergonomist) Version: 4.0 Date: May 2017
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Ergonomic Assessment Template Owner: Corinne Parsons (Lead Ergonomist) Version: 4.0 Date: May 2017
Fig 2: HSE Assessment of Repetitive Tasks The images below are taken from the HSE Assessment of Repetitive Tasks tool. If any of the postures used to carry out the tasks are in the amber or red zones for the illustrations below a more detailed assessment or remedial action will be needed.
Positon supplyYork next to the
conveyor. Ensure brake is applied
before unloading
Gloves may be worn but are not a
mandatory PPE requirement
Pick up a tray from the York using both hands
Needs Pic
Unload trays in layers, rear trays can then be slid
across to the front.
Read tray label & place on relevant conveyor with tray label facing
to the left or right
Load trays so that the label faces the side the tray will be
sorted to
Always load using both tray handles and
always place 'never throw' the tray onto
the conveyor
When York is empty, aside for Porter
collection and position next supply York
Follow the SSOW at all times
Issued by: Verified by: JES Ref:
Dave Warner
Maximum Minimum2 2
Manning Levels Version 1:0 Date 20/10/2017
JOB ELEMENT SHEET
Sorting trays onto gravity conveyors
Process Step Key Point
Compliance… Mail traysonto conveyor
= CRITICAL STEP SAFETY WARNING =
Ensure the workarea is set up with adequate Yorks to
receive trays
All destination Yorks must have lables and be braked
Pick up tray from the the conveyor with both hands using the tray
handles
If unloading a tray from the middle use
the conveyor to support the weight
of the tray
Read the tray label
Always keep fingers clear from the end of the conveyor and
the tray
Place the tray in the appropriate York
You are resposible for removing all tripping hazzards and keeping your
work area free from debris
Once the York is full, ensure straps are
done up ready for the Porter
Gloves may be worn but are not a
mandatory PPE requirement
Sorters should help their fellow Sorters if their own conveyor runs short of work
Always follow Safe Systems of Work and refer to the Safe Working Instructions.
Issued by: Verified by: JES Ref:Dave Warner
Maximum Minimum1 (per conveyor) 1 (per conveyor)
Manning Levels Version 1:0 Date 20/10/2017
JOB ELEMENT SHEET
Sorting trays from gravity conveyors
Process Step Key Point
Compliance… Mail traysoff conveyor
= CRITICAL STEP SAFETY WARNING =
Transport supply York, from the store to the
conveyor
Ensure all Yorks have breaks applied
Move empty yorks and store, ready to replace full destination Yorks
Always check your York is safe before storing it for reuse
Remove full Yorkfrom bull ring
Before portering check York label and ensure all straps are
done up
Replace with empty York to ensure Sorter
can continue
Never porter a full York away from a processing area
without first replacing it with an
empty
Porter full York to despatch lane
Follow SSOW at all times
Issued by: Verified by: JES Ref:Dave Warner
Maximum Minimum1 1
Manning Levels Version 1:0 Date 20/10/2017
JOB ELEMENT SHEET
Porters working with gravity conveyors
Process Step Key Point
Compliance… Gravity conveyor porters
= CRITICAL STEP SAFETY WARNING =