grants case study griffin

7/27/2019 Grants Case Study Griffin

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City of Rocky Mount Parks and Recreation

Sports Complex Phase IIGrant Funding Case Study


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City of Rocky Mount

Sports Complex Phase II1998 Airport


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City of Rocky Mount

Sports Complex Phase II2008 Sports Complex


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City of Rocky Mount

Sports Complex Phase IIFunding Sources

Sports Complex Phase II

2008 Foundation for the Carolinas $ 52,0002008 Gametime Play Structures $ 21,1352005 Land and Water Conservation Fund $ 150,0002009 NC Adopt a Trail $ 2,5002007 NC Amateur Sports $ 2,5002006 NC Parks and Recreation Trust Fund $ 350,0002009 NC Parks and Recreation Trust Fund $ 197,0002005 NC Recreational Trail Program $ 50,000

2009 NC Recreational Trail Program $ 75,0002006 US Soccer Foundation Field $ 100,0002007 US Soccer Foundation Program $ 10,5002009 US Soccer Foundation Field $ 10,000

Total $1,020,635


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City of Rocky Mount

Sports Complex Phase IIIncluded Amenities


4 irrigated soccer fields, with championship surface, 2 litSoccer goals and bleachers2 sand volleyball courts, 4 batting cages, 22 dugout roofs1 picnic shelter, 3 mini shelters, horseshoe pits2 playgrounds, 1 tot lot+/- 2 miles of asphalt trail and signageFishing pierInfrastructure & design

In progress4 irrigated soccer fields (Total of 8)

1 picnic shelter with restrooms and concessions (Soccer area)


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City of Rocky Mount

Sports Complex Phase IIPlanning Documents



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City of Rocky Mount

Sports Complex Phase IIPlanning Documents



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City of Rocky Mount

Sports Complex Phase IIPrioritization of Need


2000 Statewide Comprehensive

Outdoor Recreation Plan


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City of Rocky MountSports Complex Phase II

Develop the Project Idea


Develop the project idea in relation to a potential grant

1.) Create an approximate timeline for construction / completion of theproject.

2.) Create an approximate budget in relation to the timeline. Do not VE atthis point.

3.) State the deliverables, be able to communicate them effectively.

4.) Determine how to track both expenditures and deliverables. List projectbudget and elements in terms of anticipated invoices or draws.


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Seek the Appropriate Funding


Seek and choose an appropriate funding sourceWhat has the grantor funded in the past? How much?Do not chase money.

How Can We Bundle?


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The Application


Read the application word for word.Understand their wording / terms.

Can you meet the requirements of the grant (Deliverables, time table)?

Will you?

Is your organization set up to receive the type of award (ex. Product)?

Are there any requirements concerning purchasing, hiring, etc. that mayconflict with your organization?

Submit on time. Anticipate unrelated delays in the Council approvalprocess.


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The Grant Staff


Develop a Professional Relationship with:

Grant staff, this will assist with:1) Understanding their priorities

2) Understanding the board members priorities3) Receiving assistance on issues4) Being in the loop for upcoming or additional funding sources

Board members if possible. If the selection meeting is public, make sureyou attend regardless if you have an application.


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Scoring and Justification


JustificationUsually located in the front of the application. Write it last.

Scoring

Usually located in the back of the application. Calculate it first.What can you add to your project to receive a higher score?


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Scoring


Planning (20 possible points)Master Plan for the park

a. The appl icant has a master plan (9 points)

b. The local governing board has adopted the master plan (1 point)

2. Comprehensive system-wide parks and recreation plana. The applicant has a Comprehensive System-wide (6 points)

b. The local governing board has adopted the system-wide plan (1 point)

3. 3-5 year capital improvement plan for parks and recreation (3 points)

Public involvement (15 possible points)1. Public meetings conducted exclusively for discussing the project (5 points)

2. Recreational needs survey (5 points)

3. Presented the project to two or more local groups (3 points)

4. Support from a parks and recreation board (2 points)


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Recognition and Closeout


RecognitionIf possible have ribbon cutting, invite grant representative to speak. Invite

associated politicians. Create a positive atmosphere. This is the mostimportant step to next years application with the grant board member.

Place signage at the site if appropriate.

CloseoutProvide exactly what you promised.Finish on time.Provide a clean, easy to follow closeout. This is the most important step to

next years application with grant staff.


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Questions?

David F. Griffin

[email protected]

(252) 972-1235