grant writing workshop kirsten bruce mid-kansas affiliate education & grants coordinator peggy...

Grant Writing WorkshopGrant Writing Workshop

Kirsten Bruce

Mid-Kansas Affiliate Education & Grants Coordinator

Peggy Johnson

Chair - Mission Advisory Council

Grant Writing WorkshopGrant Writing Workshop

Mid-Kansas Affiliate

Agenda

Introductions

Background

Community Profile

2013 RFA

Grant Writing Tips

GeMS


Introductions

•Introduce Yourself and Organization

•Highlight Your Organization’s Relation to Breast Health

•Identify Your Service Area


Workshop Goals

Familiarize applicants with the vision, mission, and strategies of

Susan G. Komen for the Cure®

Inform potential applicants about funding opportunities

Help applicants develop a successful application


• Founded in 1982 by Nancy G. Brinker in

memory of her sister Susan G. Komen

• Today, the world's largest grassroots

network of breast cancer survivors and

activists

• Millions of supporters worldwide

• $1.9 billion invested to date in research,

education, awareness, screening and

treatment

Susan G. Komen for the Cure® Promise:To end breast cancer forever.


Who is Susan G. Komen for the Cure®?

The Vision… A World Without Breast Cancer

The Promise… To Save Lives and End Breast Cancer Forever

Empowering PeopleEmpowering People

Ensuring Quality Care for AllEnsuring Quality Care for All

Energizing Science to Find the CURESEnergizing Science to Find the CURES


Our Work: Fighting breast cancer on all fronts

Local communities Innovative research on a national level

Strong public policy across all levels of

government

Global expansion

Next to the U.S. government, we are the world’s largest source of

nonprofit funds dedicated to ending breast cancer. Our “all angles”

approach incorporates:


The Susan G. Komen for the Cure Affiliate Network

121 Domestic Affiliates and Three International – Germany, Italy and Puerto Rico


What does the Mid-Kansas Affiliate of Susan G. Komen for the Cure do?

•Raise funds for local programs and national research

•Grant funds for restricted breast health programs for

the uninsured/underserved population

•Educate the community on breast health

•Ensure quality of care for all through advocacy work at

the local, state and national level


Where the money goes…

75 Percent to Local Treatment, Screening and Education Programs-restricted to breast health

25 Percent to National Research for breast health


AFFILIATE INFORMATION

The Mid-Kansas Affiliate

The Komen Wichita Race For The Cure celebrated its 23rd year.

In 23 years the Affiliate has:

Provided approximately 40,000 no cost mammograms in the state of

Kansas

Invested nearly $4 Million in screening and education funds in Kansas

Provided over $1 million to Komen national for breast cancer research

Provided breast screening and education grants to cover 95 counties in

Kansas


Community Profile 2011

The goal of the Community Profile is to use statistics and information

about our service area to identify gaps in services and those most in need

of breast health services.

Identifies what people know and think

The information in the report guides our Affiliate in the education,

outreach, and grant making. It also helps the Affiliate ensure there is not

duplication of programs already in place.

The Community Profile is developed by reviewing quantitative data and

by surveying and interviewing providers, community members, survivors

and grantees.


Funding Priorities

Your application needs to address at least ONE of these priorities.

Mid-Kansas Affiliate Priorities:1. Programs in rural Kansas focusing on decreasing barriers, such

as health literacy, and increasing access to care.

2. Programs addressing gaps in culturally appropriate breast health

services for Hispanic women and immigrant populations.

3. Programs focusing on providing services to African American

women with the goal of lowering the percentage of women

receiving a late stage diagnosis.


Important Dates

Grant writing Workshop: Thursday, November 15, 2012

Application Deadline: Tuesday, January 15, 2013

Award Notification: No later than Friday, March 30,

2013

Anticipated Funding Start: April 1, 2013 or when signed

contract is received.


Eligibility Non-profit organization

All past and current Komen-funded grants and awards are up to date and in

compliance with Komen requirements

Located in 95 county Mid-Kansas Service Area


Program Description – Items to Include

Background – Describe the breast health challenges in your

community.

Goals and Objectives – Simple, well worded. No more than 5

Evidence-based Strategies/Promising Practices

Evaluation Plan – How many women or contacts will be

accomplished? How will you evaluate your

success?

Organizational Capacity – How is your organization positioned

to accomplish your program goals?

Personnel, location, collaborations?

Sustainability – How will to program be funded going forward?


Budget

Salaries and fringe benefits for staff working on the program. This

can only be for the time spent on the program.

Consultant fees – Komen will not pay grant writer fees

Meeting Costs

Supplies

Travel – Only Komen approved travel may be covered. Please

plan to attend the Komen Wichita Race for the Cure & include your

travel expenses for no more than 2 people.

No longer allow indirect costs or equipment line items


Funds may not be used for the following purposes:

Medical or scientific research (costs associated with program

evaluation are allowed)

Scholarships or fellowships

Construction or renovation of facilities

Political campaigns or lobbying

Endowments

Debt Reduction

Non-Komen Conference Travel or Fees


Supporting Documentation

Proof of Non Profit Status

Letters of Support - Only 2, one page letters of support may be

submitted

Budget Justification – Written budget justification must be

submitted

Curriculum Vitae – Include all project personnel, including

contract signing official

Evaluation Forms- surveys, logic models or other related

documents that demonstrate the effectiveness of your program


RFA: Educational Materials and Messaging

•Visit www.komen.org to ensure that proper

educational messages and materials are

consistent with Komen.

http://www.komen.org/


Selection Criteria

Impact – Projects need to address one or more of the 3 priority

areas.

Feasibility – How likely will your project reach your target

population, what are the possible pitfalls, how are you

accounting for the barriers?

Capacity – Does your organization have the personnel and the

outside resources to be successful?

Collaboration – You should have already made contact with

those you plan to collaborate with on the project. Don’t assume

your collaborations will be met before listing them.

Sustainability – What plans have been made to sustain the

project after Komen funding has ended?


Mid-Kansas Affiliate Small Grants Program

The purpose of the Small Grant Program is to provide support to

organizations for breast health events or smaller programs.

Komen Grantees may only have one grant of any kind in a year.

Small grants can be used to develop a pilot program which may

be considered for larger funding the next year.

Small Grants funding is up to $3000.

You must apply for Small Grant funding 45 days in advance.

Travel scholarships of up to $1,500 are part of the Small Grants

Program. Travel scholarships must be for breast cancer specific

programs and must have a community element to the program.


Deadline: January 15, 2013


Grantwriting Tutorial

Developing a Proposal – Develop the proposal before you start to write the grant

application. Meet with co-workers, focus groups, other personnel that may be

involved in the project.

Writing an Abstract – The abstract should be written in such a matter that the

Affiliate can take the abstract and use it with the media or with other partners. It

should be written in lay terms so non-medical people can understand your project.

Developing Objectives – Develop clear, concise, obtainable objectives.

Program Evaluation – Your proposal should include your method of evaluating the

success of your program. This is a key element for the Grant Review Committee.

Budgeting – Be honest, be detailed, and don’t include items which do not relate to

your proposal.


Planning the Proposal

Read everything!

Consider the funding priorities carefully.

Discuss ideas with decision-makers in your organization.

Explore opportunities for collaboration.

Prepare proposal together.


Proposal Abstract

First impressions are important.

Brief statement of your “case” and a summary of your proposal.

Purpose of the program

Be concise!

Description of key activities

Summary of evaluation methods

Likely impact of the program.

Do not exceed 1200 characters (about 200 words).


Writing Objectives

Specific - Define success

Tangible - Be realistic.

Measurable - Form basis for evaluation

Achievable within the 1 year grant period

If you have more than five objectives, consider combining

them for two or three general goals.

Who, What, By when, How much?


Impact Evaluation

Has your program made changes in your target population in: Behavior Knowledge Attitudes Beliefs

Has your program made changes among: Individuals Providers Organizations Communities


Budget & Expenses

Projects become reality because the central idea is solid, not

because the proposal is cheap or because money is spent without

purpose.

Be realistic! Ask for what you need and no more. The Grant

Review Committee will go over your budget very closely.

Justify expenses. Do your costs follow with the narrative program

description?

Make sure you check your math. ☺


Helpful Hints

Read the RFA carefully — follow ALL directions. All proposals

are checked for compliance. If your proposal is not in

compliance and it is received at the deadline you may not

have an opportunity to revise.

Be innovative, realistic, specific.

Write clearly, use active rather than passive voice.

Allow plenty of time.

Be sure to have your application proof read by a co-worker.


Helpful Hints

• Remember-Competitive Process!

• Don’t assume you will receive funding

• New applicants are consider same as previous

• Don’t have to re-invent the wheel:

• What are you already doing that we can help with?

• What can you add to enhance your programs?

• If you have a well run program-what else can you try this year?

• Ask for help!

• Run ideas by us if you would like feedback

• Discuss your budget with us ahead of time


Need Help?

Mid-Kansas Affiliate office

Kirsten Bruce – Grants Coordinator – 316-683-8510

[email protected]

Peggy Johnson – Mission Advisory Council – 316-686-7172

[email protected]

Submissions should be submitted at:

https://affiliategrants.komen.org

mailto:[email protected]

mailto:[email protected]


Questions

Komen Grants eManagement SystemGeMS

Submission of Application


Deadline for Applications

ALL GRANTS ARE DUE TO THE AFFILIATE

BY 5:00PM on January 15, 2013


Submission Requirements

All grants MUST be submitted

through Komen’s Grants

eManagement System

(GeMS)!


GeMS – Why Online Grants

• Reduces the amount of administrative paperwork

completed by applicants and grantees

• Provides one central location for all Komen applicants

and grantees to complete all tasks associated with the

Komen grant process

• Assists grantees in evaluating their project

• Provides the Affiliate more time to build relationships

with applicants and grantees


User RolesProject Director:

•The role of Project Director should be assigned to the individual at your organization

that will serve as the project’s lead contact. This individual is responsible for validating

all new users when they register for the system under their organization. This

individual will have the highest level of access in the system and will be responsible for

overseeing all of the administrative functions available such as application creation and

completion.

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User Roles

Authorized Signer:

•The role of Authorized Signer should be assigned to the individual at your

organization that has the authority to sign legal documents on behalf of the

organization. This individual is responsible for electronically signing the application

before submission and the grant contract if the organization is awarded funds.

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User Roles

Viewer:

•The role of viewer should be assigned to any individual at your organization that

needs access to view the organization’s information but does not need the functionality

to save, add, edit, or change anything within the organization’s information.

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User Roles

Writer:

•The role of writer should be assigned to any individual that needs access to an

organization’s application process to help complete the application but does not have

the authority to complete the submission process. This individual cannot change the

status of an application and will not have administrative function availability.

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User Roles

• The Project Director must be the first individual at your organization to register.

• The Authorized Signer must register and be validated/approved prior to the creation of the organizations first application.

• If you have a grant with Komen currently-you have already registered a username and authorized signer-reuse those names/passwords.

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Registration

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Registration

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Registration

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Registration

• After you save your contact and organization information, your account must be approved before you have access to the system.

• You will receive two email communications as part of the registrations process:

• Registration Submitted• Access Granted

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User Approval

• Project Directors will be approved/validated by an Affiliate representative.

• All other users will be approved/validated by the organization’s Project Director.

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User Homepage

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Application Initiation

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• From the User Homepage, click the “View Opportunities” button.



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• For grant programs you are eligible to apply for you will see an “Apply Now” button under the description of the grant.

• Click the “Apply Now” button to continue to initiate a new application.



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• A confirmation page will appear. By clicking the “I agree” button you will initiate a new application.


Application Menu

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Application Pages

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Application Pages

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• Important Reminders:• Always select the Save button before leaving a

page.• Utilize the navigation links at the bottom of the

page.• Always refer to the RFA while completing the

application.• You can download the RFA at komenmidks.org


Application Submission

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• Project Director must change the status of the application to “Authorized Signature Required”.

• Authorized Signer must finalize the submission by changing the status to “Application Submitted”.



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• Click on “Open My Tasks”.

• Select the grant you would like to submit from your task list.



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Click “Apply Status” under the appropriate status.


Helpful Hints• Always hit “Save” to save your data. If you do not hit “Save” and you navigate

away from the screen, your data will be lost.• If you scroll over the first aid kits, help content will be available for that specific

question.• The system will log out after 45 minutes with no activity. If the system logs out

automatically, the last data entered will not be saved if the save button was not selected prior to the log out.

• If you copy and paste text from Word, you must hit the backspace button within the text field for the character count to be shown.

• The Project Work Plan Summary is a report of all of the goals and objectives entered on the Project Work Plan pages.

• Print versions of the blank application and completed application are available within the Access Management Tools section of the application menu.

• Always use the “Back” button within the system when trying to return to a previous page.

• All amounts in the budget page must be whole numbers.• Upload insurance document and non profit status document in the budget summary

section.• There must be an evaluation tool for each objective


Helpful Hint

• Be aware of the character limits of each text box. Attempting to copy

and paste text that is larger than the allotted amount of space will yield

an error.

• The character limit is found at the bottom of each text box.

• If you exceed the allowed length Do Not Exit the Document Until You

Have Edited it Down to the allowed text limit! Otherwise your text will

be lost.

• Always hit save! If you don’t hit save and you navigate away from the

screen, your data will be lost.


Application Submission Checklist

1. Project Director registers for GeMS

2. Project Director approved by Affiliate Grants Administrator (Kirsten)

3. Authorized Signer registers for GeMS

4. Authorized Signer approved by Project Director within GeMS

5. Project Director initiates Community Grant Application

6. Project Director/Writer/Authorized Signer completes each page of the

application

7. Project Director changes status to “Authorized Signature Needed”

8. Both the Project Director and Authorized Signer will receive an email

notification that the application is officially submitted.


Question and Answer

Review of Process


The Process

Step 1: Determine if you are eligible to apply for a Komen Community Grant

Step 2: If you are eligible, identify your program

Step 3: Download the Request for Application – komenmidks.org > grants tab > How to

Apply for funding > Request for Application

Step 4: Complete the application and return it ON TIME

Step 5: Komen Committee conducts compliance review on each application

Step 6: Applications meeting compliance are reviewed, rated and ranked by an

Independent Peer Review Panel resulting in a recommended Grants Slate

Step 7: Board of Directors approves or disapproves of the recommended Grants

Slate – February, 2013

Step 9: All applicants are notified of results – Approximately March 1, 2013

Step 10: Grant Contracts are sent, signed and returned

Step 11: Funds are distributed – Approximately April 1, 2013


Grant Review Panel

• The Review Panel is an Independent, Anonymous Group of Volunteers

• Decision makers for the grants-staff, Board, etc. do not chose who gets funded!

• Review panel is diverse-made up of health care professionals, grant writers, community members etc.

• Ranking Sheet utilized is formed directly from RFA sections


Question and Answer

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grant writing workshop kirsten bruce mid-kansas affiliate education & grants coordinator peggy...

Documents

kansas slide

midkansas affiliate

breast health slide

state of kansas

breast screening

breast cancer research

cure affiliate network

end breast cancer