graduate student stipend payment process faculty of medicine awards & project appointments...
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V.I.A. Payment System
Graduate Student Stipend Payment ProcessFaculty of Medicine
Awards & Project Appointments Office
Stephanie [email protected]
Graduate Student Payment Process: V.I.A.
Verify
•The Graduate Student Payment form is completed by the department electronically and saved in the original EXCEL format.
•It is then emailed to Samira Nanji in Research Accounting ([email protected]) and the Awards & Project Appointments Office ([email protected]) for verification of project funds availability, end date, account permissibility, and student’s current enrollment status.
Initiate
•Once the form has been verified, a notification is emailed to the Awards & Project Appointment Office and project holder by Samira.
•The Awards & Project Appointment Administrator, Stephanie Acosta-King, then "initiates" the payment in Peoplesoft.
Approve
•Once the payment has been "initiated“ it becomes available for online approval by the Project Holder. (A Job Aid for project holders approving scholarship/stipend payments online is available on the Awards & Project Appointments Website if help is needed to navigate the online approval process).
•Once the payment entry has been 'approved' by the Project Holder, the stipend is processed by HR Payroll.
Regular Graduate Student Stipend A Master’s or PhD Student in the Faculty of Medicine receives a stipend of
guaranteed funding for completing work that is directly related to their education and training. Please refer to the Program Website or contact the Graduate Program Administrator for your department to obtain information related to minimum funding requirements.
This payment can be made as a stipend (monies paid from a supervisor’s grant) or paid directly from a scholarship (or award) won by the individual student or both.
The stipend payment is considered T4A income and is not eligible for statutory deductions. Income covered by T4A include research grants, scholarships/stipends, bursaries and fellowships.
Please ensure that the account code provided on the payment form being submitted is permissible under the project by checking eFIN prior to submission.
Very rarely, a Granting Agency may stipulates that only Employment/Salary (T4) Income may be paid from the project. In this instance and only if a request to pay a scholarship/stipend (T4A) has been denied by the granting agency, the student may be paid an employment salary. Statutory deductions will apply; including the employer paid portion. This additional cost is required to be calculated as part of the project funds availability. (Statutory Deductions include: Employment Insurance, Canada Pension Plan, Worker’s Compensation Benefit and Income Tax).
Graduate Student Payment Forms
Master’s Student Stipend/Scholarship Form
Graduate Fee Payment Form
Doctorate Student Stipend/Scholarship Form
One Time Award Payment Form
Employment Salary Payment FormTo be used
when funds are available and desired to pay fees directly to the Fees Office from either a supervisor’s project or from funds being held in trust for a graduate student under the supervisor’s name.
To be used for graduate students who are receiving a one-time award payment from a supervisor’s project. Please Note: external scholarship awards are NOT processed using this form.
Stipend Payment Forms are to be used to process the guaranteed funding provided to graduate students in the Faculty of Medicine from a supervisor’s project.
All forms are housed on The Awards & Project Appointments Office website. Please use forms directly from the website as they are updated frequently.
This payment is 100% Employment Income and is NOT to be used to pay a graduate student for work that is applicable to the obtaining of their degree.
Student Payment Contacts
Graduate Student Payments (Graduate Science Education)
• Awards & Project Appointment Office• Stephanie Acosta-King• 210-6687• [email protected]
Postdoctoral Fellowship Payments• Postdoc Coordinator• Marilyn Mooibroek• 210-9827• [email protected]
Post Graduate Medical Education• Karen Fedato• 220-5076• [email protected]
Undergraduate Student Payments (Undergraduate Science)
• Program Coordinator• Jennifer Logan• 220-3751• [email protected]