Introduction

Like all other activities of a welfare state, the objectives of the Postal Services Staff Welfare Board is to promote, develop and organise Welfare, Sports and Cultural activities for the benefit and well being of the members of the postal family.

The Board receives grant in aid for this purpose from the Consolidated Fund of India. Voluntary contributions from the staff and collections through sports and cultural activities are also arranged by the subordinate formations of the Board.

The funds of the Welfare Board are utilised for activities like sports, recreation clubs, financial assistance in the cases of illness, death, killings by terrorist, robbers and dacoits of the staff on duty, educational scholarships, subsidy for excursion trips, grants to help handicapped staff and handicapped children, vocational training centers, crèches etc.

The funds of the Board in addition to the normal activities are also used for providing relief to the employees affected by the natural calamities. In nut-shell the Board tries to help the members of the postal family in the situations which are either not covered by the Departmental Rules or are created by the natural calamities like super cyclone in Orissa and earthquake in Gujarat or are man made such as parcel bomb blast in Orissa.

Welfare & Sports Branch of the Directorate deals with all the matters relating to Postal Services Staff Welfare Board, Postal Sports Board, Field Services (Postal) Benevolent Fund as well as it co-ordinates the matters relating to canteens with the Director of Canteens of the Department Personnel and Training Government of India.

The P&T Sports Board which existed earlier has since been abolished with effect from 1st April 2001. Now the Department of Posts participates independently in the various games and sports held at national level wherever it has affiliation with respective National level Federation for such participation such as Hockey, Powerlifting, Weightlifting, Chess, Wrestling, Volleyball, Table Tennis, Carrom, Badminton and Body Building.

Every effort has been made to include as much material as possible in the programme to make it useful to all the participants, but there is always a room for improvement and to learn more. It would, therefore, be a pleasure to include the other material, if any, available with any of the participants in this programme to maximize its usefulness to the participants as well as to be beneficiaries of the welfare and sports activities of the Department of Posts.

Acknowledgements

This is a programme of re-orientation, the first of its kind in the field of Welfare of Sport, is being organised solely because of the approval promptly accorded by Smt. Padma Balasubramanian, Secretary, Department of Posts. She has always guided the welfare activities with great concern for welfare of the members of the postal family.

Shri P.S. Negi Director, Postal Training Centre, Saharanpur was kind enough to promptly agree to provide all the logistic support and the facilities available at the Training Centre Saharanpur. He has been of great help in preparing the material for conduct of this programme.

This effort has also been enriched by the experience gained by the staff of the Circle Offices who have been working for the Sports for the last so many years. In fact many of them have devoted whole of their career to the Sports. In particular I would like to mention the name of Shri K.M. Modi Sports Inspector of Gujarat Circle who has rendered great assistance in preparation of the part of the training material relating to the Sports activities of the programme.

Thanks are also due to the Staff of the Welfare and Sports Branch of the Postal Services Directorate, particularly to the three dealing Assistants, namely Shri L. Madan Kumar, Smt. Vijay Bamba & Smt. K. Uma Maheswari as they made strenuous efforts to dig our the old orders and instructions from the silence of the yesteryears and dust of the Departmental Record Room for inclusion in this programme. Shri P.K. Madan Personal Assistant attached with the Director (Welfare & Sports) contributed a lot in systematic arrangement of the training material as well as by typing out all the material.

Need for re-orientation

During the last four year it has been observed that many of our staff members are not aware of the number of welfare schemes available and administered through the Postal Services Staff Welfare Board. As such an attempt was made by the Directorate in the year 1998 to circulate among the staff members right up the Division level a gist of the schemes available. But the monitoring at the Directorate level did not indicate any improvement in the number of beneficiaries. It was also seen that sometimes despite the instructions available, references are received in the Directorate seeking further clarifications and also the basic information about the welfare schemes.

It has also been observed tat accounts submitted by the Circles are not in accordance with the instructions already contained in the Constitution of the Postal Services Staff Welfare Board with result that every year these accounts received from the Circles are analysed and processed in the Directorate so as to make the statements conforming to the provisions of the Constitution. This

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obviously requires additional time and effort resulting in the delay in release of the grant and thereby allocations to the Circles. This year fresh instructions have been issued in consultation with Internal Finance for submission of the accounts to the Directorate. It is felt that it is necessary to explain to the Circle Office functionaries the intent and importance of these instructions so that the release of the grant from the Budget becomes a smooth affair.

Sports are one of the most positive activity not only of the Department but of the whole man-kind. They help us to become gentlemen citizens of the country. During the championships being organised by the Department it has been observed that although in general they are satisfactorily conducted but still minute details are not taken care of, sometimes because of lack of acknowledge and at other occasions because of lack of planning or advance action. This has on number of occasions put the organisers in an embarrassing situation.

In this programme an effort would be made with the cooperation and assistance of all the participants to eliminate the above shortcoming to the extent possible so as to ensure smooth working of the Welfare and Sports Boards and efficient conduct of all the Welfare and Sports activities in this Department.

Objectives

The main objectives of this programme of interaction are as follows and it will concentrate:-

(i) On the rules and instructions already available regarding the existing Welfare Schemes under Postal Services Staff Welfare Board with a view to improve our working so that the intended benefits of the welfare schemes reach the beneficiaries as well in time and are of use to them.

(ii) On matter relating to smooth conduct of the All India Postal Sports Tournaments conducted under the aegis of the Postal Sports Board.

(iii) On accounting matters with a view to ensure early release of the funds for the Central as well as Circle Welfare and Sports Funds so that we can plan our activities well in advance and execute the same appropriately.

(iv) To equip all the participants with additional information available with any of the participants.

(v) Any other matter relevant to the existing schemes and procedures.

Contents

General Topics

1. Postal Services Staff Welfare Board 2. Postal Sports Board

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3. Field Services (Postal) Benevolent Fund.4. Accounting Procedure for Welfare and Sports Fund.5. Welfare Schemes.

(i) Financial assistance in cases of death of Postal Employees / Gramin Dak Sevaks etc.

(ii) Financial assistance in case of death of Postal Employees / GDS etc. due to terrorists activity / dacoits/ robbers etc.

(iii) Financial assistance in case of death of Postal Employees / GDS etc. on duty due to accidents.

(iv) Financial assistance in case of death of Postal Employees by terrorists activity / dacoits / robbers while not on duty.

(v) Financial assistance in cases of natural calamities, fire and floods.(vi) Financial assistance in cases of prolonged and serious illness / major

surgeries.(vii) Financial assistance for regular employees / Gramin Dak Sewaks

suffering from T.B. and also for their family members.(viii) Financial assistance for Extra Ordinary Leave and half pay leave due

to prolonged illness.(ix) Financial assistance for purchase of mechanical / motorised tricycle for

Orthopeadically handicapped employees.(x) Grant of educational assistance to the children of Postal Employees.(xi) Incentive for excellence in academic achievements for Xth and XIIth

Class.(xii) Grant of scholarships – Clarifications.(xiii) Scholarships for UPSC Examinations.(xiv) Scholarships for SC / ST Employees for departmental examination and

higher education.(xv) Scholarship for development of individual personality.(xvi) Grant of scholarship and transport charges to the handicapped

children of Postal Employees.(xvii) Financial assistance for Excursion Trips.(xviii) Financial assistance to CPLO and its subordinate organisations in

Circles.(xix) Financial assistance to Crèches.(xx) Financial assistance for Tailoring Classes.(xxi) Holiday Homes.(xxii) Financial assistance to the Recreation Clubs.(xxiii) Financial assistance to Residents Welfare Associations.(xxiv) Augmentation of Welfare Fund Voluntary Contributions from the staff.(xxv) Prime Ministers Relief funds etc. contributions not to be routed through

the Welfare Fund.(xxvi) Grant of advances from the Circle Welfare Fund on behalf of Central

Welfare Fund.

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6. Sports Activities(i) Annual Sports Calendar.(ii) Facilities to Sports persons given by DOP&T.(iii) Facilities to sportsman provided by the Department of Posts.(iv) All India level awards in Sports given by the Department.(v) Conduct of All India Sports Meets – Miscellaneous.(vi) International Sports Events – Requisition of Referees, Umpires etc. by

the International Sports Organisations.(vii) Managers' Meet.(viii) Opening Ceremony.(ix) Committees required for conduct of the Meet.(x) Presentation Medals.(xi) Closing Ceremony.(xii) Intimation of the results of the Meet to Directorate.(xiii) Technical Delegates for All India Sports Meets.(xiv) Technical Staff obtained from the local sports authorities.(xv) Trophies for various events.(xvi) Identity cards for players as well as group photo for the teams.(xvii) Provision of accommodation for family members accompanying the

participants.(xviii) Technical instructions for conduct of All India Postal Sports Meets.(xix) Manager and Coach for the team.(xx) Eligibility for participation in All India Postal Sports Meets.(xxi) Coaching camps for all India Postal Sports Meets.(xxii) Grant of two hours off for Sports persons.(xxiii) Grant of Kit Allowance for participation in All India Postal Sports Meets.(xxiv) Grant of TA / DA to the teams out of Circles Sports Fund.(xxv) Presence of all participating teams in closing and opening ceremonies.(xxvi) Selection of National Teams at the All India Postal Meets.(xxvii) Jury of Appeal.(xxviii) Grant of Advances from the Circles Sports Fund.(xxix) Important instructions for All India Postal Sports Meets.(xxx) Games in which Department is affiliated with the national level

Federations.(xxxi) Code of Conduct / Duties for sports persons / Manager / coach during

All India Sports Meets / Tournaments.

General Topics Document Concerned

1. Postal Services Staff Constitution of Postal Services StaffWelfare Board. Welfare Board and the list of existing

Welfare Board Members.

Postal Services Staff Welfare Board and Circle Welfare Board are constituted as per the provisions of the constitution, which was for the first time framed in the

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year 1985 for the Department of Posts after bifurcation of the erstwhile Posts and Telegraphs Department.

So far constitution of the Boards on tenure basis is concerned generally speaking there are no serious issues to be discussed and as per the information available with the Directorate all the Boards are working satisfactorily.

However references have been received from time to time as to the representation to be given to the Federations. On the other hand, one of the federations has also reported that they are not being given the due representation in some the Circles.

So far as this issue is concerned, as per the constitution one representative from each Federation of Postal Unions is a Member of the Welfare Board.

In this connection, it may be clarified that the Federations as recognised by the Department through SR Division of the Directorate are authorised to send their representatives to the Board Meetings. As such, there cannot be any permanent representative from the Federations. The matter is left open to the Federations as to the representative that they may choose to send to the Board Meetings.

2. Postal Sports Board.

Constitution of the Postal Sports Board and list of present Postal Sports Board Members.

The Postal Sports Board is constituted as per the provisions contained in the Constitution of the Board. Every Circle is represented by one Member nominated by the Chairman of the Postal Sports Board.

Recently the Board has been re-constituted after receiving nominations from the Circles. Composition of the newly constituted Board has already been circulated to all concerned.

Every Circle is required to nominate three officials in the prescribed proforma clearly indicating inter-alia the educational and sports qualifications, achievements in the field sports and cultural activities as well as whether the recommended official has ever been a member of the Circle / Central Sports Board. The Circle Representatives are selected on the basis of the sports qualifications, experience and contribution to the sports activities in the Department.

The experience has shown that while intimating the names the Circles do not intimate full particulars of the official nominated and sometimes only one name is recommended thereby limiting the choice that should be available to the Chairman of the Postal Sports Board. In fact only those officials should be

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recommended who can be of some help for development of the sports in the Department and have serious interest in them.

It is, therefore, enjoined that the names should be recommended with full particulars and details so that the officials selected as Members of the Postal Sports Board are useful for the development of the sports in the Department of Posts.

3. Field Services (Postal) Benevolent Fund

Constitution of the Field Services (Postal) Benevolent Fund

A number of Group III and Group IV officials from the Department of Posts remain on deputation to the Army Postal Services. During the period of deputation they are entitled to number of concessions and benefits as per the rules and regulations applicable while on deputation to APS.

In addition to the foregoing, if any of these officials while on deputation to the Army Postal Service dies or is killed in enemy action or in insurgency operations he is eligible for one time the benefits from the Field Services (Postal) Benevolent Fund also. These benefits include the following at present:

1. Financial Assistance in case of normal death

Rs. 3500/-

2. Financial Assistance in case of death due to enemy action or in insurgency operations

Rs. 25000/-

3. One time scholarship for all school & college going children of the deceased at the rate of

Rs. 500/- per child

Every financial year applications on prescribed forms are invited by the Directorate through the Army Postal Services Directorate from the families of the deceased officials and are placed before the Committee of Administration of the Field Services (Postal) Benevolent Fund for consideration. As soon as approval is accorded the sanctions and cheques are issued to the windows of the deceased officials through Army Postal services Directorate. The Committee of Administration consists of the following

1. Member (I&FS) Chairman2. Director (Staff) Member3. Director (Finance Advice) Member4. A representative of APS Member5. Director (Welfare) Member Secretary.6. Nominated Treasurer

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The expenditure on the financial assistance is met from the balances available with the Field Services (Postal) Benevolent Fund. In case, they also get exhausted grants are given from the Postal Services Staff Welfare Fund.

4. Accounting procedure for Welfare and Sports Funds

Letter No. 4-2/2002-WL/SP dated 17-02-03

As per the provisions of the Constitution of the Postal Services Staff Welfare Board, the circle welfare boards at the close of each financial year are required to submit to the Postal Services Staff Welfare Board, Receipt and Expenditure Account in the proforma prescribed. These accounts must indicates total receipts, expenditure and the balance carried forward to the next financial year. A certificate that the accounts of the Circle Welfare Board for the financial year have been audited and found correct shall be furnished to the Postal Service Staff Welfare Board within one month of auditing of the accounts. The accounts of the fund shall also be checked annually by the internal check organisation of the respective circle and this should be done before the audit inspection takes place. The accounts shall be audited annually by the Comptroller and Auditor General of India or by the person authorised by him in this behalf.

While submitting Annual Receipt and Expenditure Account the circles should prepare a statement of the outstanding advances given from the welfare fund. Every effort should be made to recover the advances given within the financial year concerned. Where the advance given remains outstanding even at the end of the financial year while submitting the statement to the Directorate reasons for non recovery should be indicated so that Directorate monitors recovery of the advance given.

In addition to the receipt and expenditure account the Circle Welfare Boards should at circle level also prepare a bank reconciliation statement at the end of the financial year, so as to ensure that all the cheques deposited and issued against the Welfare Fund Savings Bank Account in the Post Office have been duly credited and debited respectively to the fund account.

Fresh instructions have been issued in the matter of accounts of the Circle Welfare Funds and Circle Sports Funds…………………

vide letter No. 4-2/02-WL/Sports dated 17-2-03 with a view to streamline the preparation of Receipts and Expenditure accounts right at the Circle level with effect from submission of the annual accounts for the year 2002-03 for release of Budget Grants for the year 2003-04. These instructions envisage that the accounts are to be submitted by 31st May of the Current Financial Year. A narrative synopsis of the adverse audit comments and action taken thereon is also to be submitted along with the annual accounts. A copy of the audit report is also required to be given. Where the audit of accounts have not been conducted

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by a branch P&T Audit Office the same should be got done. These provisions are more or less the same as already prescribed in the Constitution of the Welfare / Sports Boards.

It may be mentioned that both the Circle Welfare Boards and Circle Sports Boards receive the amounts from the sources other than the annual allocation given by the Directorate on receipt of Budget Grants. Therefore, in the instructions dated 17-02-2003 it has been stressed that a separate account be maintained for the grants received from the Govt. and also the expenditure incurred from the said grant. A separate account is also to be maintained in respect of extra collections by way of voluntary contributions from the staff etc. However, one account can be maintained in Post Office Savings Bank Account for the entire amount received from the Govt. as well as from the other sources.

The intention of the above instructions is to ensure that the grant given by the Govt. to the Circle Welfare Boards and Sports Boards is fully utilised. As such, while submitting the accounts the Circles are require to give a certificate that the grants received in the previous year from the Govt. have been fully utilised and where there is a balance left over the same has been surrendered or taken into account while requesting for allocation for the Current Financial Year. It may be clarified that as per the constitution of the Welfare Board the unspent funds at the end of a year in the Central as well as Circle.

Funds are to be carried forward to the next financial year and therefore are not required to be surrendered.

While submitting the accounts the circles are required to submit two statements one in respect of the funds received as grant from the Government and other relating to the total amounts received by the Fund from all the sources including the Govt. Grants as prescribed in para 7 of the letter dated 17-02-03. It should be ensured by the Circles that there is no deviation in submission of these statements.

The above provisions are based on Chapter 11 of General Financial Rules ¼Rule 148 to 164½ which apply to release of the Govt. grants as such these would also be applicable to the grants meant for Welfare and Sports Boards. Since the Treasurers are responsible for proper maintenance of the accounts of the respective Boards they have to ensure strict compliance to the instructions issued on 17th February, 2003.

WELFARE SCHEMES

I Financial assistance in case of death of Postal Employees / GDS etc.

(i½ Letter No. 16-7/92-WL/Sports dated 10-03-92¼ii½ Letter No. 1-17/97-WL/Sports dated 17-09-97

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¼iii½ Letter No. 1-3/99-WL/Sports dated 01-06-2000¼iv½ Letter No. 2-1/01-WL/Sports dated 26-04-2002

At present financial assistance of Rs. 7,000/- ¼Rs. seven thousand½ only is payable as immediate death relief as per the orders dated 26-04-2002. There is no upper pay limit for payment of immediate death relief. The GDS and casual workers have been brought at par with Govt. employees vide orders dated 01-06-2000.

The financial assistance in this case is payable to the next of the kin of the deceased person. It should be ensured that the admissible financial assistance be paid to the family of the deceased at the earliest after receipt of the information about the death.

II½ Financial Assistance in case of Death of Postal Employees / GDS etc. due to terrorist activity / dacoits etc. while on duty.

¼i½ Ltr. No. 16-7/92-WL/Sports dated 10-03-92.¼ii½ Ltr. No. 1-12/97-WL/Sports dated 18-09-97.¼iii½ Ltr. No. 1-3/99-WL/Sports dated 01-06-2000.

At present in cases of death of postal employees as well as GDS and casual laborers / part time employees, due to attack by terrorists / robbers/dacoits while on duty an aggregate amount inclusive of immediate death relief of Rs. 50,000/- is admissible as financial assistance to the bereaved family. In such case the matter is to be referred to the Directorate for payment of the residual amount from the Central Welfare Fund after payment of immediate death relief. In such cases it must be ensured that the death of the person concerned has happened while performing the official duties and the amount should be paid to the person entitled to receive the amount. The residual amount is paid by the Postal Services Staff Welfare Board through the Circle Welfare Fund.

III½ Financial Assistance in case of Death of Postal Employees / GDS etc while on duty to accidents.

¼i½ Ltr. No. 16-7/92-WL/Sports dated 10-03-92.¼ii½ Ltr. No. 1-3/99-WL/Sports dated 01-06-2000.¼iii½ Ltr. No. 2-1/2001-WL/Sports dated 26-04-02.

Where death of postal employees / Gramin Dak Sevaks, Casual Worker etc. occurs while on duty due to some accident, at present, an amount of Rs. 7,000/- is payable to the next of the kin of the deceased person.

IV½ Financial assistance in case of Death of Postal Employees / GDS etc. by terrorists, robbers etc. while not on duty

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¼i½ Ltr. No. 16-7/92-WL/Sports dated 10-03-92.¼ii½ Ltr. No. 1-3/99-WL/Sports dated 01-06-2000.

At present, if a postal employee / Gramin Dak Sewak etc. is murdered by terrorists / robbers etc. while not on duty, financial assistance of Rs. 10,000/- is payable to the bereaved family.

V½ Financial assistance in cases of natural calamities, Fire and floods.

(i½ Ltr. No. 1-13/97-WL/Sports dated 26-09-97.¼ii½ Ltr. No. 10-34/01-WL/Sports dated 18-10-01.

Financial assistance of Rs. 1500/- ¼Rs. One thousand five hundred½ only is payable to the departmental employees affected by fire, floods and natural calamities. In case of GDS, the amount of financial assistance is limited to Rs. 750/- ¼Rs. Seven hundred fifty½ only. The financial assistance is to be provided only to those who were seriously burnt by fire, whose property has been really damaged by floods and whose children books have been destroyed. All cases of financial assistance in case of natural calamities should be thoroughly scrutinised with reference to the aforesaid parameters in addition to a certificate from the Revenue Authorities. All the claims should be strictly got verified personally by deputing officers of the appropriate level so as to ensure correctness of verification and financial assistance in these cases be granted where there has been really substantial damage to the immovable property. No financial assistance should be granted in cases where there is no damage to the property / books of children etc. even if the area has been declared flood affected by the revenue authorities. In case subsequent to the verification, the irregularities are found, the verifying officer should be held responsible.

However when natural calamities of unprecedented scale happen as in the case of super cyclone in Orissa and earth quake in Gujarat the situation is considered by the Department at the appropriate level and financial assistance extended as decided. In such case the financial assistance should be granted by the circle promptly as per the specific orders received from the Directorate.

VI½ Financial assistance in cases of prolonged and serious illness / major Surgeries for Departmental Employees.

¼i½ Letter No. 15-43/92-WL & Sports dated 02-09-92.¼ii½ Letter No. 10-31/98-WL & Sports dated 11-03-99.

Heads of Circles have been delegated financial powers to sanction financial assistance from the Circle Welfare Fund under their discretionary powers upto Rs. 10,000/- ¼Rs. Ten thousand½ only in each case of proved exceptional hardship relating to serious or prolonged illness or major surgical operations like

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cancer, heart operation or renal failures for postal employees or their dependents.

The financial assistance in such cases is sanctioned out of the discretionary grant, which, at present, is 10% of the total grant allocated to the Circle during the year. Hence these powers should be exercised in deserving cases to ensure that the discretionary grant is not exceeded.

This grant is in addition to the amount of the financial assistance admissible for the periods of extra ordinary leave or half pay leave on medical grounds. This financial assistance from the Circle Welfare Fund is for the purpose of meeting the incidental expenses like diet, cost of treatment, transport etc. and is not to be granted as part of medical reimbursement which is covered under the Medical Attendance Rules.

Postal employees who undergo treatment in private hospitals or nursing homes or their own should not be reimbursed medical expenses from the welfare fund.

Each case of financial assistance should be decided on merits.

Financial assistance beyond Rs. 10,000/- in cases of illness etc. of Government employees.

¼i½ Letter No. 15-43/92/WL/Sports dated 02-09-92.¼ii½ Letter No. 10-31/98/WL & Sports dated 11-03-99.¼iii½ Letter No. 10-23/2000-WL/Sports dated 02-07-2001.

In rare and exceptionally deserving cases where it is considered necessary to provide additional financial assistance beyond Rs. 10,000/-, such cases are to be referred to the Postal Directorate for consideration of grant of financial assistance from the Central Welfare Fund. While forwarding such cases, the following are to be kept in view:-

¼a½ Such cases should have personal recommendation of the concerned Chief PMG or PMG indicating specific amount of assistance recommended from the Central Welfare Fund.

¼b½ Copies of the Medical Report and estimate of the cost of treatment should be enclosed.

¼c½ Information regarding total expenditure on treatment, amount reimbursed, financial assistance already given from the Circle Welfare Fund should be furnished.

¼d½ Financial position of the concerned employees should also be indicated.

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¼e½ Whether the treatment has been taken from the Govt. Hospital. If not, reasons for taking treatment from private hospital be explained in detail.

¼f½ Expenditure on essential incidentals like transport, diet, etc. should be indicated.

¼g½ Any other relevant information.

¼h½ In the first instance, all such cases should be considered under CGHS or Civil Services ¼MA½ Rules for medical reimbursement of the cost of treatment and no cases should be sent to the Directorate without aforesaid consideration and it should be clearly indicated so in the forwarding letter.

Financial assistance in cases of prolonged and serious illness / major Surgeries in case of GDS / Full Time and part time casual employees.

(i½ Ltr. No. 15-43/92-WL / Sports dated 02-09-92.¼ii½ Ltr. No. 10-31/98-WL/Sports dated 11-03-99.

The financial assistance up to Rs. 1500/- ¼Rs. One thousand five hundred½ only can be granted in exceptionally hard cases of prolonged / serious illness in respect of GDS, Casual Mazdoors and Part Time employees subject to the conditions indicated below:-

¼i½ The person concerned has put in at least six years service in the Department.

¼ii½ He has been taking treatment in Govt. hospitals and produces medical certificates from the hospital concerned.

¼iii½ Illness is at least two months old.

Financial assistance for regular employees / GDS suffering from TB also for their family members.

¼i½ Ltr. No. 15-43/92-WL/Sports dated 02-09-92¼ii½ Ltr. No. 1-15/97-WL/ Sports dated 17-09-97.¼iii½ Ltr. No. 1-16/97-WL/Sports dated 18-09-97.

¼a½ Indoor Patients: Such employees who are hospitalised for treatment of TB for fairly long period and remain on leave with half pay or leave without pay and also have to continue on such leave even after discharge from the hospital may be given financial assistance of Rs. 400/- p.m. ¼Rs. four hundred½ only after discharge from the hospital subject to a maximum of six months for nutritive diet.

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¼b½ OPD TB Patients: Financial assistance of Rs. 200/- ¼Rs. two hundred½ only PM for a maximum period of six months for the purposes of nutritive diet may also be granted to OPD TB patients. This assistance will be paid from the date of application or the date on which the disease becomes 3 months old whichever is later. This assistance will be admissible on the production of medical certificate from a medical officer of Govt. hospital or a TB Sanatorium.

In case of such patients who are hospitalised but on discharge are not on EOL or HPL but continue the treatment as outdoor patient after discharge from the hospital, the financial assistance @ Rs. 200/ - p.m. for a period of 6 months may be given as admissible to OPD TB patients.

It may however, be noted that this financial assistance will be granted only once for a maximum period of 6 months. However, this assistance will be in addition to the financial assistance, if any, granted for the period of EOL / HPL.

¼c½ 50% of the above amount is admissible to the GDS under similar circumstances.

¼d½ Dependent family members of the postal employees who are suffering from TB are covered under the head "Grant of financial assistance due to prolonged illness" and Heads of Circles are delegated with the powers to sanction financial assistance under their discretionary powers up to Rs. 10,000/- in each cases of proved exceptional hardships resulting from serious or prolonged illness to the postal employees or their dependents, taking into consideration other conditions such as meeting incidental expenses like diet, cost of treatment and transport etc., which is not covered under medical reimbursement under CS (MA½ Rules.

VIII. Grant of Financial assistance for Extra ordinary leave & Half Pay Leave due to prolonged illness.

¼i½ Ltr. No. 15-43/92-WL /Sports dated 02-09-92.¼ii½ Ltr. No. 10-31/98-WL /Sports dated 11-03-99.¼iii½ Ltr. No. 10-39/01-WL/Sports dated 05-10-01.

Financial assistance as indicated below may be granted to the Postal Employees who had to avail extra ordinary leave or half pay leave on Medical Certificate due to serious / prolonged illness or major surgical operations:-

¼a½ Extra ordinary leave Rs. 1500/- p.m.¼b½ Half Pay Leave Rs. 750/- p.m.

The above assistance is uniformly applicable to all postal employees getting maximum pay of Rs. 10,600/- per month.

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The financial assistance in these cases is granted subject to the following terms and conditions:-

¼a½ Disease should be more than two months old. However, in cases of relapse of the same disease in the same case the condition of two months period will not be applicable.

¼b½ The period of Extra Ordinary leave and half pay leave should be 30 days or more.

¼c½ The assistance will be given for a maximum period of 36 months renewable at intervals of every six months.

¼d½ The assistance may be continued for a period of one month after the official joins duties.

The financial assistance for Extra Ordinary leave and half pay leave availed by a Government Servant upto the date of invalidation / retirement can be paid to the Govt. servant concerned on receipt of application from the concerned official. However, in case of death of the employee the financial assistance as mentioned above may be paid to the bereaved family as in case of immediate death relief.

IX Financial assistance for purchase of Mechanical / Motorised Tricycle for orthopaedically handicapped employees.

¼i½ Letter No. 15-43/92-WL & Sports dated 02-09-92.¼ii½ Letter No. 15-62/93-WL / Sports dated 26-02-93.

As per the above orders handicapped employees are entitled to financial assistance up to Rs. 15000/- ¼Rupees fifteen thousand only½ or 50% of the cost of the Motorised Tricycle whichever is less from the Circle Welfare Fund.

In addition to the above, financial assistance to the extent of 75% of the cost of artificial limb / wheel chair / Orthopedic Tricycle subject to the maximum of Rs. 1,000/- can be sanctioned to the employees or their dependents from the Circle Welfare Fund.

Actual IInd Class Railway Fare from he place of duty to the Artificial Limb Centre and back is also reimbursable from the Welfare Fund in cases of handicapped employees for provision of artificial limbs if such reimbursement is not admissible from any other source.

X. Grant of educational assistance to the Children of Postal Employees.

¼i½ Ltr. No. 13-1/93-WL/Sports dated 20-05-93.¼ii½ Ltr. No. 1-19/97-WL/Spors dated 17-09-97.

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¼iii½ Ltr. No. 1-19/97-WL/Sports dated 16-03-99.¼iv½ Ltr. No. 2-1/01-WL/Sports dated 26-04-02.

The educational assistance to the children of postal employees is being extended as per the provisions contained in the Directorate letter dated 20 th May 1993 as amended by the subsequent letters mentioned above. In nutshell at present the scholarships are payable as per the following provisions.

¼a½ Minimum percentage for award of Technical scholarships is 50% in the minimum qualifying examination on the basis of which candidate becomes eligible for the admission to the technical course in question.

¼b½ The corresponding percentage for non-technical scholarships would be 60%.

(c½ There will be a relaxation of 10% marks for SC / ST and low paid officials for grant of non-technical scholarship.

¼d½ In case of GDS minimum percentage in qualifying examination will be 45% for non-technical courses.

¼e½ There will be no relaxation in the minimum percentage required to be obtained in the qualifying examination for award of scholarship for technical courses.

¼f½ There will be a relaxation of 10% marks for OBCs candidates for grant of non-technical scholarships & school student awards. However, application for award of scholarships with relaxed standards for OBCs be entertained after all other eligible candidates have been awarded the scholarships.

¼g½School student award is also granted upto 12th class at the rate as indicated in the succeeding paragraph. The minimum percentage of marks is 75% for the general category with relaxation of 10% for SC / ST categories.

¼h½ Book Awards are also given once in a year for technical education and ITI certificate courses with the same percentage as indicated in 'g' above.

¼i½ The merit list for scholarships will be prepared at circle level and a common merit list will be prepared in each category of the scholarship i.e. Technical Degree, Technical Diploma, Non-Technical Degree, School Student Awards etc. The merit list will be prepared strictly on the basis of the marks obtained by the wards of the employees in the qualifying examination subject to reservations of scholarships for SC / ST / OBCs and low paid employees as mentioned above.

¼j½ Scholarships will be granted only to the extent the funds are available.

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¼k½ To ensure that large number of employee are covered under the scheme of scholarships, the second scholarships to an employee may be granted only if all the applicants have been granted at least one scholarship.

¼l½ The scholarship once awarded shall continue till the date of completion of the course and shall not be withdrawn on account of ¼a½ the employee exceeding the pay limits. ¼b½ death, invalidation or retirements on superannuation of the employee.

¼m½ The scholarship will automatically cease in the event of the employee's resigning from service, being dismissed, removed or compulsory retired as well as in the case of voluntary retirement.

¼n½ For the purpose of grant of scholarships for technical and non-technical Degree Examinations pay of both the husband and wife will be counted for the purpose of the pay limits prescribed for various courses. However, in case of grant of school student awards pay of only the applicant will be taken into account.

¼o½ The scholarships are admissible only for degree classes and no scholarship will be granted for Post Graduate Courses etc. except in case of B.E./ B.Tech Courses in institutes like IISC Bangalore, MIT Chennai for which a degree is pre-requisite for admission to such courses.

¼p½ The pay limits prescribed for various courses are as follows:-

¼i½ Technical and non technical degree scholarships, Book Awards for Technical Education

Rs. 10600 p.m.

¼ii½ School Students Award Rs. 5600/- p.m.(iii½ Scholarships to physically handicapped children

Rs. 13100/- p.m.

¼iv½ IIT, IIM, AIIMS No pay limits.

¼q½ Renewal of Scholarships:- The scholarship will be subject to renewal every year by the Heads of the Circle on the following terms and conditions:-

¼a½ Technical Scholarships may be renewed without any condition of minimum marks in last examination provided that the student is allowed to keep terms and to go to the next higher class / semester by the university. In case, a student is detailed, the scholarship may be withheld only for the period of detention and automatically renewed once the candidate is promoted to the next higher class / semester. However, if a student is detained for the second time, the scholarship may be discontinued altogether.

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¼b½ The condition of 50% marks in the annual / semester examination for renewal of non-tech. scholarships will continue. If a student fails to obtain 50% marks in the examination, the scholarship will be stopped till he secures 50% marks in the next semester / annual examination. If a student is detained, the scholarship will be discontinued altogether.

¼r½ Reservation of scholarship:- Separate merit list may be prepared for the reserved groups for whom the scholarships / Book Award i.e. Tech. and non-Tech. are to be reserved according to the following percentage:-

Tech. Scholarship Non-tech. Scholarship¼i½ For officials drawing Pay upto Rs. 3900/- p.m.

15% 20%

(ii½ Scheduled Castes 15% 15%¼iii) Scheduled Tribes 7 ½ % 7 ½%

¼s½ 55% of total amount allotted to a Circle in a year will be earmarked for scholarships and other educational assistance schemes. However, Heads of Circles have the powers to provide additional amount of 5% of the allocation for this purpose in orders to cover up more candidates subject to availability of funds in the Circle Welfare Fund.

¼t½ Allocation of funds:- Out of the funds available for scholarships and other educational schemes, the following allocation will be made for different schemes:-

¼a½ Scholarship for Tech. Courses ¼including IIT, AIIMS, IIM, ITI½

67%

¼b½ Scholarship for Non-tech. Courses

20%

(c½ School Student Awards including Awards for excellence in X & XII Board Exams.

5%

¼d½ Scholarship for staff for development of personality

5%

(e½ Scholarship for Handicapped children.

3%

The Heads of Circles, however, have powers to reallocate funds from one category to another, if there are not sufficient eligible applicants in any one category.

A list of technical degree and diploma courses is given below

DEGREE COURSES

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1. I.I.T. Courses2. B.E. / B.Tech / B.Sc. ¼Engg.) ¼Civil, Mech. Electrical, Electronics,

Mettallurgical, Textile, Chemical, Computer Science, Instrumentation, Industrial Electronics, Sugar Technology. Plastic Technology, Printing Technology, Dairy Technology. Agricultural. Engg., Industrial Engg. Production. Engg. Fisheries Tech. Marine Engg., Engg. Design, Food Processing Tech.).

3. B.Sc. Degree ¼Agricultural½4. B. Arch.5. M.B.B.S.6. B.V.Sc.7. B.D.S.8. B. Pharmacy.9. Bachelor of Homeopathic medicine ¼BHMS½10.B.Sc. Nursing11.B.A.M.S.12.B.F.Sc.13.Management ¼After 12th Std.)14. I.I.M. ¼Bangalore, Ahmedabad½15.All other Degree Courses in Tech. Degree Courses in Engg./

Technology. Recognised by the Director of Technical Education / Universities.

DIPLOMA COURSES ¼ After 10 th ½

1. All Engineering subjects ¼as at Sl. No. 2 of Degree Courses½.2. Diploma in Homeopathy and Aryuvadic courses.3. Diploma in Architecture.4. Diploma Courses in Draughtmen.5. Hotel Management and Catering6. Assistant Architectship.7. Diploma in Commercial Practice.8. Diploma in Pharmacy.9. Diploma in Prosthetics for & Drithotics.10.Model Diploma Course for Technician.11.Diploma in Textile Designing.12.Diploma in Printing Tech.13. Interior Designing and decorating.14. Industrial Safety.15.DHMS ¼4 years½16.Radio Engg.17.Diploma in Post Harvest & Food Tech.18.Diploma in coating Tech.19.Diploma in Cinema / Cinematography, Sound recording / sound Engg.20.Diploma in Surface Coating.21. Indian Dairy Diploma Courses.

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22.Knitting Technology.23.All other diploma courses in polytechnics recognised by Central / State

Govt.

I.T.I

All Trade Courses conducted by I.T.I.

In case of doubt a particular course is to be treated as Technical or Degree etc a reference may be made to the Director of Technical Education of the concerned state.

¼XI½ Incentive for excellence in academic – achievement for Xth and XIIth Class.

¼i½ Ltr. No. 15016-1/86-WL/Sports dated 30-07-1990.

Five awards are to be given for the children of staff in each of the following groups purely on merit on the basis of the marks in 10th and 12th Standard Board Examination subject to the minimum percentage of marks shown against each group:-

Sr. No. Group Minimum percentage of Aggregate marks

1. 10th Standard 85%2. 12th Standard ¼Science Group½ 85%3. 12th Standard ¼Commerce Group½ 80%4. 12th Standard ¼Humanities Group½ 80%

A common merit list for the entire circle ¼including all regions½ will be drawn up for each group showing the percentage of marks upto two decimals. The merit list will contain names of the students of all Boards ¼State Board, CBSE etc.) subject to the minimum fixed above. The first five students will be sanctioned the awards as follows:-

1st position in the circles Rs. 1000/-2nd position in the circle Rs. 800/-3rd position in the circle Rs. 700/-4th position in the circle Rs. 600/-5th position in the circle Rs. 500/-

If more than one student obtains the same number of marks for the 5th position, all of them would be given the awards. The number of awards will be accordingly increased in such cases. This work will be handled at the office of the Chief PMG. Where there is no Chief PMG, the office of PMG at the Headquarters of the Circle will attend to this. There will no pay limit or reservation for these

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awards. The scheme is open only to the children of staff including Gramin Dak Sewaks. Applications of the staff, whose children had appeared for the Board Examinations outside the circle, will be considered by the circle in which they are working. The expenditure on these awards is to be met from the allocation from the circle welfare fund for educational schemes and scholarships. The awards under this scheme shall be finalised and announced before 30th September each year.

¼XII½ Grant of Scholarships – Clarifications.

(i½ Letter No. 13-5/94 – Welfare & Sports dated 09-08-1994

A number of references are being received for clarifications when a ward after availing scholarship for one course shifts to another course. In this regard the basic principles were laid down in the aforesaid letter issued to Chief Postmaster General, UP Circle, Lucknow. These clarifications are reproduced below:-

¼i½ The basic principle to determine the admissibility of scholarship for a particular course after the ward has already received scholarship for the previous course is whether the course for which the scholarship is now being sought is a higher course academically. To illustrate, if the ward of an employee has done B.Sc and has received scholarship for the course and subsequent gets admitted in an IIT, AIIMS or IIM Course he or she should be eligible for the scholarship for entire duration of the course because these courses considered higher than the normal degree courses.

¼ii½ Where a ward has switched over from one course to the other and where it is not possible to decide whether the subsequent course is a higher course, through profession it may be more in demand, the admissibility of the scholarship for the subsequent course should be decided on the basic of rate of scholarship admissible for the previous as also the subsequent course. To illustrate, if a ward has passed B.A. course for which the rate of scholarship is Rs. 80/- per month and subsequently takes up a diploma course which is offered by several institutions including ITI, he would be entitled to the difference between the rates of scholarship for the two courses for the simple reason that a diploma course cannot be considered higher than a B.A. or B.Sc. course. For example, the scholarship of BA or B.Sc course is Rs. 80/- p.m. whereas the same for diploma course is Rs. 100/- p.m. If a person has availed of scholarship for a period of 3 years for BA or B Sc course and then gets admitted in a 3 year diploma course he would be entitled to the difference of Rs. 20/- p.m. for the entire duration of the course. However, if a person has availed of the scholarship for a B.A. or B Sc course for a period of one year and there after takes admissible in a diploma course, he would be entitled to Rs. 20/- p.m. for the first year of the diploma course. For the remaining two years he will be entitled to the amount of Rs. 100/- pm as prescribed.

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¼iii½ There may be instances where a person switches over to an ITI certificate course after availing the scholarship for a BA or B Sc course. In such cases he would not be entitled to any scholarship for ITI certificate courses because the rate of scholarship for ITI certificate course ¼Rs. 500 p.a.) is less than the scholarship for the BA or BSc course ¼Rs. 80 pm½. It is, however, clarified that in all such cases the question of making any recovery would not arise.

XIII. Scholarship or UPSC Examinations

(i½ Letter No. 13-9/92-WL/Sports dated 28-09-92¼ii½ Letter No. 13-12/92-WL/Sports dated 26-11-92

The finance assistance is given to such children of the postal employees who appear in All India Competitive Examinations held by the UPSC on All India basis. The terms and conditions for grant of this assistance are as follows:-

¼i½ The amount of financial assistance is Rs. 2000/- only.¼ii½ There will be no pay limit for grant of this assistance.¼iii½ This assistance will be provided only once to each child. In other words, if she/he does not qualify in examination in the first attempt, similar grant would not be admissible for 2nd or subsequent attempts. Similarly, if he/she avails of this facility for one competitive examination, he or she would not be eligible for similar facility for other competitive examinations as well.

¼iv½ The candidates should have secured a minimum of 60% marks in the pre-requisite qualifying examination i.e. the examination for qualifications prescribed as the minimum qualification as a condition of eligibility for taking the competitive examination. However, for Civil Services Examination, this assistance will be granted only on clearing the preliminary examination irrespective of the marks in the qualifying examination.

¼v½ While granting financial assistance to an employee an undertaking will be obtained from him/her to the effect that in case his/her ward does not appear in all the papers of examination for which assistance has been provided, she /he shall have to refund the whole amount of Rs. 2000/- immediately to the Welfare Fund.

¼vi½ In case of NDA/IMA/Naval Academy Examination, the financial assistance of Rs. 2000/- each would be admissible to the wards of Postal Employees in such cases only where they have qualified in the written examination. The assistance would be for the purpose of preparation for SSB Interviews only. There would, 60% marks in the examination prescribed as the minimum qualification for appearing in those competitive examinations.

XIV. Scholarships for SC / ST employees for departmental examination and higher education

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¼i½ Ltr. No. 24-46/90-WL/Sports dated 10-04-91.

As per the above orders SC / ST employees, who are appearing in the Departmental Examinations held by the Department for promotion to various categories will be granted financial assistance to the extent of paying fee for attending the Coaching classes for departmental examinations subject to the limits as indicated below:-

¼a½ Examination for promotion to the cadre of IPOs / IRMs / Inspectors ¼MMS½ / JAO and LSG ¼1/3rd½ examinations and similar cadres.

Rs. 300/-

¼b½ Examinations for promotion to the cadre of Junior Accountants in the Postal Accounts, UDCs and other similar cadres

Rs. 200/-

(c½ Examinations for promotions to posts of Postal Assistants, Sorting Assistants, sorters and other clerical cadres.

Rs. 150/-

The assistance will be provided only once as lump sum of each category of examinations and will be made available through the Heads of Divisions / Units.

The candidates will have to refund the whole amount in case they do not appear in any of the paper ¼S½ of the examinations or they do not secure minimum 25% aggregate marks in the examination. For this purpose an undertaking to this effect will be obtained from them before grant of the financial assistance.

Higher Education:-

It was also decided to grant financial assistance from the Welfare Fund to SC / ST employees who are pursuing higher academic education through regular classes in evening colleges or through correspondence courses conducted by the recognised Board / University. The employees appearing in 10th and 12th Std. Examinations will be granted one time financial assistance of Rs. 200/- and for those pursuing degree / diploma or Post Graduate Degree / Diploma beyond 12 th

Std., financial assistance would be granted at Rs. 500/- per annum. Further this assistance will be restricted to the amount of fees paid for such higher education and will be granted only if the candidates secures minimum 40%marks in lower pre-requisite examinations. This will be renewed only if the candidate gets through the semester / annual examinations.

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There will be no pay limits for grant of the financial assistance for the above purpose.

The expenditure incurred will be met from the amount of 55% earmarked for scholarships under the welfare fund.

XV. Scholarship for development of individual personality

(i½ Ltr. No. 13-7/90-WL / Sports dated 24-07-90¼ii½ Ltr. No. 1-3/99-WL/Sports dated 01-06-2000¼iii½ Ltr. No. 2-1/01-WL / Sports dated 26-04-02

This scholarship is admissible for the courses recognised / approved by the Govt. of India / State Govt. in the field of Personnel and Labour Management, Public Relations, Sociology, Social Work, Sports ¼NIS½, Welfare, Accounting, Computer Programming, Industrial Relations and Banking on the terms and conditions as indicated below:-

1. These awards are for post Matric Classes.2. Employee has to secure admission on his own. He will not be sponsored

by the Deptt. The scholarship will be granted @ 75% of the fee paid by an employee subject to a maximum of Rs. 5,000/- per annum.

3. The Scholarship is admissible for maximum period of two years and only once during the entire service.

4. Employees below the age of 35 and drawing basic pay less than Rs. 7,550/- p.m. are eligible. However, the circle may at its discretion, consider sanctioning scholarships to the really deserving candidates even beyond maximum age of 35 years.

5. The crucial date for determining the age and pa will be first July of every year.

6. The employees will have to avail of his own leave and should meet other costs.

7. The course should be at a place of duty except in case of NIS, Sports.8. The official shall to execute a bond to serve the Deptt. at least 3 year after

completion of the course otherwise, he shall have to refund the amount of scholarship awarded to him.

9. Renewal of the scholarship will be made only if is not detained in the first year Annual or Semester examination of the course.

10.The expenditure on such scholarships will be met from 55% allocation towards scholarships and other educational schemes from Annual Grants of the Circle.

11. 5% of the allocation for educational schemes will be earmarked for this purpose.

12.The scholarship will be awarded at Circle Level provided the above conditions are fulfilled.

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XVI. Grant of Scholarships and transport charges to handicapped children of Postal Employees

¼i½ Ltr. No. 13-1/91-WL /Sports dated 25-04-91¼ii½ Ltr. No. 1-20/97-WL /Sports dated 17-09-97¼iii½ Ltr. No. 1-19/97-WL & Sports dated 17-09-1997

The scholarships, transport charges, hostel / mess subsidy is being grated to the handicapped, mentally retarded and blind children of the postal employees from the respective Circle Welfare Funds as per the guidelines mentioned below:-

Scholarships

Scholarships for physically handicapped / mentally retarded / blind / deaf and dumb children are granted @ Rs. 45/- p.m. subject to the following conditions:-

¼i½ These scholarships will be granted for a maximum period of 8 years.

¼ii½ It will be renewed every year subject to a maximum period of 8 years provided that scholarship will not be paid more than twice for the same class / standard. In other words if a child is not promoted to the next standard the scholarship can be awarded for the first repeat year.

¼iii½ The scholarship will be admissible to the physically handicapped children with permanent partial disability of at least 40%. However, in case of totally blind, deaf, and dumb children no such limit will be applicable. This should be supported by a certificate from a Govt. Medical Officer.

¼iv½ Staff with lower rate of pay would have preference over those with higher rate of pay.

Transport charges / Hostel / Mess Subsidy

¼a½ The benefit of scholarship / transport charges will be admissible to not more than two handicapped children of the same official at a time subject to availability of funds. However, the benefit can be considered to a second ward only if all the applicants for benefit for the first ward have been sanctioned.

¼b½ The rate of grants of transport charges and hostel / mess subsidy will be as indicated below:-

'A' Class Cities Other Citities¼i½ Transport charges Rs. 100/- Rs. 80/-(ii½ Hostel / Mess Subsidy ¼In lieu of Transport Charges½

Rs. 100/- Rs. 80/-

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¼c½ The child should be studying in a recognised school / institution.

¼d½ The transport charges will be admissible only for students studying in 1st of 12th Standard.

¼e½ The transport charges will be admissible only for the period the school / institution remain open and no transport charges will be admissible when the school remains closed or the child remains absent for more than 15 days in a month.

¼f½ The transport charges will be admissible only if the child is unable to walk by himself / herself for going to school.

¼g½ Hostel / Mess subsidy will be granted in lieu of transport charges if the child is studying in Hostel of a recognise institution for the handicapped.

¼h½ Transport charges will be admissible for the first repeat year if the student is detained in class but not for subsequent repeat years.

XVII. Financial assistance for Excursion Trips

¼i½ Ltr. No. 19-2/90-WL/Sports dated 11-07-90¼ii½ Ltr. No. 1-19/97-WL / Sports dated 02-06-2000

The department provides subsidy for Excursion Trips towards the fare by surface transport paid by the employees for the trips organised by the Welfare Institutions subject to the following conditions:-

¼a½ The subsidy to the extent of 60% of the cost of railway fare or journey undertaken by any surface transport will be permissible only in cases of member of staff drawing basic pay up to Rs. 10,600/ p.m.

¼b½ The concession would be admissible to the employees or their family members not more than once in a financial year. Preference in this regard may be given to those who have not availed of the facility even once during the previous years.

¼c½ The family members means husband or wife and sons and daughters of the official solely dependent on him or her.

¼d½ The holiday trips will be restricted to the places of religious or tourist importance etc. within 500 kms from the place of origin of the trip.

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¼e½ The trips should be organised as part of welfare programs for benefit of the postal employees and their family members by the Welfare Institutions in the Department after getting prior approval of the head of the circle.

¼f½ The trip will be spread over a maximum period of 4-5 days so that the office work does not suffer.

¼g½ Normally not more than two officially sponsored trips will be arranged in a financial year.

¼h½ Proper accounts will be maintained in respect of such trips and submitted to the Treasurer of the funds immediately after completion of the journey.

XVIII. Financial Assistance to the Central Postal Ladies Organisation and its subordinate organisations in the Circles

¼i½ Ltr. No. 15-12/92-Welfare & Sports dated 19-03-1992¼ii½ Ltr. No. 19-4/99-Welfare & Sports dated 01-06-2000

Central Postal Ladies Organisation was established as a society for realisation of aims and objectives as contained in its Memorandum of Association. This organisation has branches in all the Circles and there is aims to help Postal Employees in various social objectives by managing Creches, Tailoring Classes, Canteens etc.

The CPLO get its income from subscription from members, income from fetes, charity cultural shows, greeting cards, souvenir donation, gifts, grants etc.

The Department extends its support to the organisation by giving them grants in aid from the Circle Welfare Funds. Vide orders dated 19-03-1992 it was decided to give the following grants to the CPLO:-

(a½ Central Organisation Rs. 20,000/- per annum¼b½ Circle Organisation Rs. 10,000/- per annum.

The above grants are given from the Directorate / Circle Welfare Funds respectively subject to the organisation submitting audited accounts etc. for the previous year indicating full utilisation of the grant already given to them.

The above amounts were revised vide orders dated 01-06-2000 as below:-

(a½ Central Organisation Rs. 25,000/- per annum.¼b½ Circle Organisation Rs. 15,000/- per annum.

The above enhancement was made subject to other terms and conditions remaining the same as per the previous orders.

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XIX. Final assistance to Creches.

¼i½ Letter No. B-27016/1/76/79-WL dated 15-10-1979\¼ii½ Letter No. B-21019/1/86-WL ¼P½ dated December 1986.¼iii½ Letter No. 23-2/87-WL/Sports dated 18-02-1992.

No crèches are run by the Department itself. However, it provides financial assistance to the institutions / organisations running crèches as per the scheme incorporated in the orders dated 15-10-79.

The subsidy in respect of non recurring expenditure was enhanced to Rs. 6,000/- vide orders dated December, 1986. Similarly, the subsidy for recurring expenditure was enhanced to Rs. 2655/- w.e.f. 01-02-1992 vide orders dated 18-02-92.

It may be mentioned that the Govt. assistance can only be on a limited scale and should not induce too much dependence on the part of voluntary institutions on such help and the efforts of the voluntary organisations should be toutilize the Govt. resources for widening the scope of the programme with increasing voluntary contributions. The organisation concerned whenever requesting for grant should submit a certificate by the Accountant appointed by the head of the circle regarding the utilisation of grant already given. An institution in receipt of assistance shall be open to inspection by an officer deputed by the head of circle or the Director General. The accounts shall be maintained properly and submitted as and when required. They shall always be open to check by an officer deputed by the Head of Circle or the Director General of Posts. The institution shall also maintain a record of all assets acquired wholly or substantially out of the government grant. Such assets shall not be disposed of, encumbered or utilised for purposes other than those for which grants were given without prior than those for which grants were given without prior approval of the Head of the Circle or the Director General of Posts. Should the institution / organisation cease to exist at any time, such properties will revert to the Department of Posts or disposed of in accordance with the Govt. orders.

XX. Financial assistance to tailoring classes.

¼i½ Letter No. B27018/4/79-WL dated 12-02-1980¼ii½ Letter No. 2-11/89-WL &Sports dated 18-07-1990¼iii½ Letter No. 1-3/98-WL & Sports dated 11-03-1999.

Tailoring Centres may be opened in community centres or in the accommodation provided to Recreation Clubs in the P&T Residential Colony for the benefit of female trainees. The management of the Centre is controlled by Head of Circle or his nominee as President, one Class.II Officer to be nominated as Secretary and three members out of which two may be nominated from amongst the

28

residents of the colony and one member may be nominated from the Residents Welfare Association. A non-recurring grant up to Rs. 2500/- for purpose of Sewing Machines according to the requirement on the basis of the number of trainees may be given. This grant has also been increased to Rs. 5000/- w.e.f. 01-07-90. The part time tailoring teachers were initially entitled to a remuneration of Rs. 150/- to Rs. 200/- which has now been increase to Rs. 750/- p.m. with effect from 01-09-99.

XXI. Holiday Homes

¼i½ List of existing holiday homes & staff dormitories.¼ii½ B-11016/4/80-WL dated 23-04-1983.¼iii½ Letter No. 17-5/89-WL/Sports dated 25-07-1990.¼iv½ Letter No. 17-5/89-Wl/Sports dated 25-07-1990.¼v½ Letter No. 2-1/2001-WL/Sports dated 26-04-2002.

Holiday Homes have been established throughout the country for the benefit of the postal employees. At present there are 27 holiday homes in the various circles. List of holiday homes alongwith their complete address and the controlling officer has been given in the annexure.

Heads of Circle have been delegated financial powers for hiring of accommodation for holiday homes as indicated below. These powers are to be exercised after the Postal Services Staff Welfare Board approves the proposal for opening of a particular holiday home.

The Heads of Circle were delegated financial power to hire accommodation for holiday homes for Rs. 3,000/- p.m. vide this office letter No. 17-5/89-WL/Sports dated 25-07-90.

The Department has revised the financial power delegated to the heads of circles and head of the department vide O.M. No. 6-14/87-Fin. Coord ¼Vol. V½ dated 26-03-2002 issued by the Finance Advice Wing of the Directorate.

The powers for hiring accommodation for office cum residence purpose is contained in schedule II item No. 7¼b½ ¼vi½. These powers are as follows:-

For Office-cum residence Classes of cities.

A1 Rs. 25,000/- per month.A Rs. 20,000/- per month.B1 Rs. 15,000/- per month.B2 Rs. 10,000/- per month.Others Rs. 8,000/- per month.

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It has been decided to exercise the same financial power for hiring accommodation for holiday homes as has been delegated to the Heads of Circles and Heads of the Department in the Department of Posts as mentioned above, subject to same terms and conditions as laid down in O.M. dated 26-03-2001 with immediate effect.

The rent should be approved by the Fair Rent Assessment Committee of the Circle and all formalities and rules will be observed as in case of hiring accommodation for office-cum-residence.

XXII. Financial assistance to Recreation clubs

¼i½ Letter No. 19-1/87-WL/Sports dated 27 Sept. 1989

Consequent on enhancement of the amount of grant-in-aid to the Recreation Clubs in various Ministries / Departments by the Ministry of Finance the rates of grants-in-aid to the Recreation clubs under the Department of Posts were also enhanced. The rates of matching grant to these clubs were also enhanced as indicated below:-

¼a½ The rate of Grant-in-aid at present is Rs.10/- per head per annum.

¼b½ In addition to grant-in-aid the Recreation Club are provided an additional grant-in-aid upto Rs.5/- per head per annum to match the subscription collected by the club during the financial year.

The grant-in-aid is admissible on the basis of total strength of Govt. Servants including Gazetted Officers borne on the strength of a particular organisation. Grant-in-aid in respect of Gazetted Officer will be admissible only to such clubs where membership is open to such officers. Gramin Dak Sevaks are not included in the strength of an organisation for the purposes of calculating the grant-in-aid on matching grants in this case.

The Recreation Clubs must follow the model-bye-laws as circulated with the aforesaid letter. It should be ensured that the Presidents of the Clubs are nominated as per these model-bye-laws. They will be responsible for proper maintenance of accounts and ensure that the funds allotted to the Recreation Club are spent on such activities as are provided in the model-bye-laws and are in accordance with the instructions issued by the Directorate regarding the purpose for which the grants can be spent.

XXIII. Financial Assistance to Residents Welfare Associations

¼i½ Letter No. 18-2/89-WL/Sports dated 01-08-1990¼ii½ Letter No. 14-4/90-WL & Sports dated 18-09-1990¼iii½ Letter No. 1-13/9-WL/Sports dated 01-06-2000

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The P&T Resident Welfare Associations are given grants in aid at the rate of Rs. 10/- per residential quarter per annum on submission of duly audited accounts of the association and also ensuring that elections of the Executive Committee are held regularly and properly.

XXIV. Augmentation of Welfare Fund by voluntary contributions from the staff

¼i½ Letter No. 1-11/97-WL & Sports dated 26-09-1997¼ii½ Letter No. 2-1/2001 WL /Sports dated 26-04-2002

In the orders dated 26-09-1997 it was decided to collect contribution from the postal officials for Circle Welfare Fund on voluntary basis at the rate of Rs.4/- p.m. for Group 'A', Rs.3/- p.m. from Group 'B', Rs.2/- p.m. from Group 'C' and Rs. 1/- p.m. from Group 'D' and GDS. However, in the orders dated 26-04-2002 it was decided that the increase in the present quantum of voluntary contribution, if any, may be decided by the circles themselves.

XXV. Prime Minister's Relief Fund etc. contributions not to be routed through Circle Welfare Fund

A study of Receipt and Payment Accounts submitted by the Circles during the last number of years have indicated that many a times transactions other then those relating to Welfare Fund such as Prime Minister's Relief Fund, Earthquake/Cyclone Relief Fund, Circle Benevolent Fund etc. are transacted through the Welfare Fund Post Offices accounts. This violated the Constitution of the Welfare Board, as there is no provision in the Constitution for such transactions. This not only makes the Welfare Fund accounts unrealistic but also complicates the matters unnecessarily. It is, therefore, enjoyed that only the funds meant for Welfare as per the constitution of the Fund should be taken into books of the Welfare Fund and transacted through the Post Office Savings Accounts of the Fund.

XXVI. Grant of advances from the Circle Welfare Fund on behalf of the Central Welfare Fund

It has been observed that a few of the Circles provide advances to the employees out of the Circle Welfare Fund on behalf of the Postal Services Staff Welfare Board. This action of the concerned Circles is irregular and outside the provisions of the Constitution of the Welfare Board. No such power has been delegated to the Circles either through the administrative instructions nor such a provision exists in the Constitution of the Postal Services Staff Welfare Board. It is, therefore, enjoyed on all concerned that no advances on behalf of the Central Welfare Board should be given by the Circles.

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SPORTS ACTIVITIES

¼i½ Annual Sports Calender

In order to finalise the annual sports calendar all the Circles are requested to send at least three preferences indicating inter-alia the names of the Events proposed to be held as well the month in which they can be held so that the games are allocated to the Circles. Every effort is made by the Directorate to allocate All India Postal Sports Meets as per the preferences given by the Circles. They are also decided to be held in the months as suggested by them.

However, it has been observed that many a time's dates one finalised by the Directorate and circulated by the host Circle concerned are proposed to be changed. This up sets the schedule of the All India Postal Sports Meets.

In view of the foregoing it is, necessary that an effort should be made to fix the dates keeping in view the local conditions, festivals, gazetted holidays and academic necessities and above all the dates of all India Events fixed by other Circles ahead of the circle concerned. The dates once approved should be adhered to and promptly circulated to all concerned at least 60 days ahead of the tournaments for proper planning.

¼ii½ Facilities to Sportspersons prescribed by Department of Personnel and Training vide their Office Memorandums mentioned below.

¼i½ O.M. No. 6-1/85-Estt. ¼Pay-I½ dated the 16-07-1985¼ii½ O.M. No. 6/2/85-Estt. ¼Pay-I½ dated the 2-7-1986¼iii½ O.M. No. 28016/1/87-Estt. ¼A½ dated the 9-9-1987¼iv½ O.M. No. 6-1/85-Estt. ¼Pay-I½ dated the 7-11-1988(v½ O.M. No. 6-2/85-Estt ¼Pay-I½ dated the 30-1-1989¼vi½ O.M. F.No. 1-1/89-SP.IV dated the 22-5-1989 issued by the Deptt. of Youth Affairs and Sports¼vii½ O.M. No. 6-1/85-Estt ¼Pay-I½ dated the 8-6-1989¼viii½ O.M. No. 6-1/97-Estt ¼Pay-I½ dated the 8-8-2001¼ix½ Deptt. of Post letter No. 6-2/2000-PAP dated 6-9-01

Under the instructions issued by the Department of Personnel and Training the central Govt. servants participating in the sporting events and tournaments of national or international importance are entitled to number of facilities as mentioned below:-

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¼a½ Special casual leave not exceeding thirty days in any one calendar year for pre-selection trails for the events of national / international importance and specified coaching schemes as specified in the OM dated 16-07-1985.

¼b½ The actual days of participation in the events of national /international importance is treated as duty as per OM dated 16-7-1985.

¼c½ The journey period for the games as stated in ¼b½ above is treated as duty as per the aforesaid OM.

¼d½ The period spent in pre-participation coaching camp for the games as mentioned in (b) above is also treated as duty as per the said OM.

(e) The players can travel by first class for the aforesaid games within the country as per the said OM.

(f) Economy class by Air is allowed for international participation as per the OM mentioned above.

(g) Special Increments maximum up to five are granted to a sports person for achieving excellence in spots. As per OM dated 30.01.1989 the increment is to be granted from the first of the month following the month in which sports events are completed and the sports persons should claim these benefits as early as possible.

(h) DOP&T in their order dated 30.01.1989 has clarified that National Championships conducted by the recognized sports federations in individual disciplines and national games conducted by Indian Olympic Association should be recognized as events of National Importance. Similarly events organized by the International Sports Bodies in the disciplines and in which participation has been with prior approval of the department of Youth Affairs and Sports may be treated as Sporting events of International importance.

(i)The DOP&T has further clarified in their OM dated 30.01.1989 that the provisions of their OM dated 16.07.1985 are not applicable to the veteran meets.

(j) As per the COP&T orders dated 02.07.1986 an individual sportsman participating in National/International events will be treated as having shown excellence if he achieves first second of third position in the individual games.

(k) Subsequently DOP&T has clarified that a sports person would be treated as having shown excellence in team events if the team obtains first position in the tournaments of National/International importance.

(l) The tournaments rceognized by various Federations and given the status of National level are treated as having national importance.

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(m) Since the advance increments are to be granted under FR 27 the authority competent to grant advance increments will be as defined under 27.

(n) DOP&T instructions dated 07.11,1988 provide that Technical Officials of the administration of the tournaments, who are invited by the Sports Federations/Associations for the purpose of conducting tournaments at State level/National level and International Level and International level are entitled for upto 30 days. Special Casual Leave in a Calendar year.

(o) The DOP&T in their OM dated 08.08.2001 as circulated vide this Department letter No.6-2/2000-PAP dated 06.09.2001, has clarified that consequent on the revision of pay scales form 01.01.1996 on the recommendations of the Vth Pay Commission the matter relating to the revision of rate of personal Pay in respect of those Central Governments Employees who had already participated in sporting events and tournaments of National of International Importance and were in receipt of Personal pay prior to 01.01.1996 has been reconsidered. It has been decided that the rate of Personal Pay in respect of those Government Servants who were already in receipt of Personal Pay prior to 01.01.1996 in terms of the provisions contained in OM dated 16.07.1985 read with 07.11.1988, will be an amount equal to the lowest rate of increment in the revised scale corresponding to pay scale of the post against which the individual had earned the personal pay in the pre revised scale of pay and they will be allowance the same number of increment as had be allowed in the pre-revised scale. The above orders are effective fro the dated an employees draws pay in the revised scale of pay applicable in accordance with CCS(RP) Rules 1997.

(p) As per OM dated 09.09.1987 the Government Servants who participate in Cultural activities of an All India of Inter State character organized by the Central Secretariat Sports Control Board of on its behalf may be granted Special Casual leave not exceeding 30 days in any calendar year provided that such special causal leave will not be admissible for practice or for participation in cultural activities organized locally.

(q) it has further been mentioned in the OM dated 09.09.1987 that the government Servants who participate in dancing of Government sponsored bodies (Institutions and organizations substantially controlled by the Government and which receive substantial assistance from the government in form of grant in aid) at regional, national and international level may be granted Special Casual Leave not exceeding for practice in connection with the cultural activities.(r) The DOP&T has clarified in their OM dated 08.06.1989 that the tournaments conducted by Central Civil Services Sports Board are recognized as the events of National importance for the purpose of availing benefits mentioned in OM dated 16.07.1985.

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(s) In OM dated 30.01.1989 it has been clarified that the provisions of OM dated 16.07.1985 are applicable only to Central Government Sports persons participating in sporting events of National/International importance and it is not necessary that they should be deputed by the government.

(t) The Department of Youth Affairs and Sports have clarified that whenever National Sports Federations send the teams for participation in International Sporting Events and Sports persons sent happen to be employees of State/Union territory/Ministries/Departments of Government of India, they should be extended assistance including financial assistance only in such cases when their International participation has been approved by the Union Department of Youth Affairs and Sports.

In case of non-approval of such participation, these sports persons should not be given any financial assistance or other facilities like Special Casual Leave etc. and their visits abroad should be treated in their individual capacity.

iv) Facilities to Sportspersons provided by the Department.

i) Letter dated 18.05.1993.ii) Letter No. 12-3/94-WL&Sports dated 23.3.94iii) Letter No. 1-13/96-WL&Sports dated the 6.5.1996iv) Letter No. 1-4/96-WL&Sports dated the 10.5.1996v) Letter No. 8-4/98-WL&Sports dated the 4.6.1998vi) Letter No. 1-8/98-WL&Sports dated the 30.11.1998vii) Letter No. 8-20/98-WL&Sports dated the 1.9.1999viii) Letter No. 2-1/99-WL&Sports dated the 20.8.1999ix) Letter No. 2-2/2001-WL&Sports dated the 31.01.2002

The question of enhancing the rates of cash awards being given to the outstanding sportspersons was discussed in the 9th Meeting of the Postal Sports Board and it was decided to enhance the rates of cash allowance for fiest, second and third positions in the national/International Sports tournaments held by the respective federations as indicated below.

Position Rate

1st Rs. 3000/-

2nd Rs. 2000/-

3rd Rs. 1500/-

It was decided to call this allowance as preparatory allowance. It was also decided that these awards would be given against each item separately. For example would sports person secures three first positions in three events ion National/International tournaments he would be entitled to three award i.e. Rs. 9000/-. This amount is to be paid fro the Circle Sports Fund.

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As per the instructions dated the 23.3.1994 the Circles Sports Boards may consider grant of monetary incentives to sports persons who secure position in All India Postal Meets Boards. However, in the orders dated 30.11.1998 it was decided that the cash awards for individual events in All India Tournaments be raised to minimum of Rs.1000/-, Rs.750/-m and Rs.500/- for first, second and third position respectively depending upon the budgetary position with the stipulation that the funds for the purpose would be raised by the Circles themselves.

In the orders dated 30.11.1998 it was further decided to enhance the refreshment allowance being paid for coaching camps form Rs.20/- per day to Rs. 40/- per day.

All the participants in All India Postal Sports Meets are entitled to Daily Allowance of Rs. 80/- per day for full day and Rs. 40/- for less than 12 hours. This amount is payable from the Circle Sports Board Fund.

In case of All India major ranking tournaments held by the National Federations the participants are entitled to the existing rates of D.A. However as per the orders dated 06.05.1996 where the amount of DA is less then Rs. 80/- for day and Rs. 40/- for less then 12 hours the difference would be reimbursed by the Circle Sports Boards to the individual players.

The refreshment allowance is payable for the National Level tournaments. It was decided vide orders dated 1.9.1999 that refreshment allowance being given for the national level tournaments would be 60/- per day for the tournament days only. However for the coaching period the amount of refreshment allowance would be Rs. 40/- per day in addition to the DA as discussed above.

It has been decided vide orders dated 10.05.1996 to fix a minimum kit allowance at Rs. 250/-(Rs.Two hundred and fifty only) for all the sports except Chess, Carrom and Culture. The Circles are at liberty to increase the kit allowance if they feel so but the minimum will be Rs.250-/.

In the order dated 20.08.1999, it was decided to grant blazers to the Technical delegates deputed by the Directorate for All India Postal Sports meets subject to the condition that the funds for the purpose would be provided by the respective Circles Sports Boards from their own sources and the Blazers would be provided by the Circle to which the technical delegate belongs. It was also decided to increase amount payable for blazers to Rs.1500/- only for the entitled staff as mentioned in the Directorate letter No. 10-2/87-WL & Sports dated the July 1988 with the same terms and conditions as mentioned in the said letter.

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In the orders dated 31.01.2002 it has been decided that the kit money being given to the players, coaches and managers of the teams which participate in the National Championships would be Rs.750/- with effect form 01.04.2002.

iV) All India level Awards in Sports given by the Department.

i) Letter No. 11-2/88-WL&Sports dated the 28.11.1989.ii) Letter No. 8-6/03-WL&Sports dated the 04.04.2003Every year the Department gives four following awards in the field of Sports:-

a) Best Sports Circle.b) Best Sportsman.c) Awards for the official who contributes most during a year for

promotion of sports.

These awards at present consists of the following:-

a) Best Sports Circle: Rolling Trophy instituted in the name of Dr. B.R.Ambedkar. Another rolling trophy donated by Shri N.C. Talukdar, former member of the P&T Board

b) Best Sportswoman: It also consists of a cash award of Rs.2000/- and a citation. Shri N.C. Talukdar has also donated a trophy for the Best Sportswoman.

c) Award for the official who contributes the most during a year for promotion of the sport: This award consists of cash prize of Rs. 1000/- and a citation.

All the awards except the fourth award for Best Promoter of Sports are given on the basis of the points earned by the competitors in the respective categories as per the scale laid downin the O.M. dated 28.11.1999. The award for Best Promoter of Sportsis given on the basis of recommendations of the Heads of Circle who are required to send a write up indicating the contribution made by the official for development and promotion of sports during the year.

The Sports persons must secure a minimum of 30 points in order to be eligible for the award in their respective category. These awards are presented at the time one of All India Postal Sports Meets. All the individual award winners are entitled of free boarding and lodging at the place where awards are presented. They are also allowed to travel by first class by Rail from the place of their duty and they are to be treated as on duty during the period of their stay for two days and the journey period.

On an experimental basis it has been decided for the year 2002-2003 that for the awards for Best Sportsman and best Sportswoman the may send the nominations with the specific recommendations of the Head of the Circle

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covering the total sports qualifications, achievements etc., of the official recommended. In case of Best Promoter of Sports it has been decided that additional information may be given inducating the efforts made by the official nominated for development of the teams by organizing coaching camps and tournaments and the improvements made by the teams as a result of such efforts in the States/All India Postal/National/International competitions. The circle have also been requested to indicate the sports qualifications of the official in the write – up.

v) Conduct of All India Sports Meets-Miscellaneous.

Conduct of All India Sports meets is a very strenuous exercise. Different steps involved have been discussed elsewhere. However still the topics mentioned below could not be included in any of the topics.

a) In the orders No. 1-7/1998-WL&Sports dated 10.12.1998 it has beendecided that all the Circles should send entries in the individual events well in advance so that host circle may organize the event in a smooth fashion. It was, therefore, decided that spot entries be prohibited in all individual items in All India Meets/Tournaments.

b) As per Directorate letter No. 6-7/2002-WL&Sports dated 07.02.2002 allthe participating circles are required to bring respective Circle Sports Board flag which are customarily hoisted at the venue of the tournament.

c) As per Directorate Letter No. 6-10/2001/WL&Sports dated 29th May, 2002it was requested that in All India Postal Sports meets fixtures for the various events should be drawn on the basis of actual confirmations of the teams and in the Managers meet. This makes the fixtures realistic as well as fair for all the participating teams.

vi) International Sports Events – Requisition of Referees, Umpires etc by the International Sports Organizations.

Letter No.2-6/2002-WL&Sports dated 07-02-2002

In the aforesaid letter it has been decided that financial assistance of Rs. 8000/- per visit may be provided to the Referees/Umpires/Technical Officials from the Department of Posts who are requisitioned outside India for International Sports Events by the International Sports Organizations subject to the following terms and conditions.

i) That the official represents India as Referee/Umpire/Technical Delegate inan International Tournament held out of India and is not entitled to any TA/DA etc from the Department.

ii) The assistance would be admissible only if the proposal has beenapproved by the Department of Youth Affair and Sports.

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iii) Prior approval of the competent authority in the Circle has been obtained.iv) The expenditure would be met from the concerned Circle Sports Fund with

the approval of the President of Circle Sports Fund.

v) Managers' Meet.

A day before the opening of All India Sports meet a Managers' Meet is to be held by the organizing circle to appraise the teams about the arrangements made for the events as a whole and in particular about their accommodation and food. The fixtures for the championships should also be drawn in the Managers' Meet only. Any other item can also be discussed as considered essential by the host Circle or the participating teams.

vii)Opening Ceremony.

a model programme for Opening Ceremony should be as follows:-

i) Arrival of the teams.ii) Assembly of the teams.iii) Arrival of the Chief Guest.iv) Presentation of the Bouquet etc to the Chief Guest.v) March Past.vi) Invocation song/Prayer.vii) Welcome Speech by the Head of the Circle.viii) Presidential Address.ix) Address by the Chief Guest.x) Formal Declaration of Opening of the Meet by the Chief Guest.xi) Flag Hoisting Ceremony.xii) Introduction of the Managers and Coaches of the participating

teams.xiii) Oath taking by the Captain of the Host Circle Team.xiv) Oath

"We swear that we will take part in the (name of the event) in loyal competitions, respecting the rules and regulations which govern them in the true spirit of the sportsmanship for the honour of our Department and for the glory of sports."

xv) Vote of Thanks.xvi) Refreshemnts if any.xvii) Start of Competitions.

ix) Committees required for Conduct of the Meet:-

Holding of All India Postal Sports Meets is a very complex issue, which involves lot of coordination and physical work. It is not possible for a single official to handle all these jobs as such number of committee under the

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chairmanship of senior officers of the Circle are formed to ensure smooth conduct of the event. A model list of such Committees is given below which may be altered so as to suit the local need of the event:-

i) Tournament Committeeii) Accommodation Committeeiii) Press and Publicity Committeeiv) Finance Committeev) Functions Committeevi) Transport Committeevii) Reception Committeeviii) Souvenir Committeeix) Medical Team

x) Presentation of Medals

The medals for a particular event as far as possible should be presented to the winners at the end of the event so that sufficient time is available for distribution of prizes and mementos during the closing ceremony.

During this ceremony the winners should wear the full sports uniform and not the casuals.

xi) Closing Ceremony

Model Programme for the closing ceremony of an All India Postal Sports Meet should be as follows:-

i) Arrival of the Chief Guest ii) Arrival of the Guest of Honour.iii) Introducing the teams o the final matchiv) Final matchv) Welcome address by the Head of the Circle of his representativevi) Presentation of Bouquet to the Chief Guest and Guest of Honour.vii) Presidential address.viii) Address by the Guest of Honour.ix) Address by the Chief Guestx) Release of Souvenir by the Guest of Honour.xi) Prize Distribution by the Chief Guest & other Guests.xii) Presentation of momentos to the technical officials, referees umpires etc.xiii) Vote of thanks.xiv) Formal declaration by the Chief Guest for closure of the meet.

" I declare the ……………(name of the meet)………………..closed."xv) Lowering of the Flag.

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xvi) National Anthem.xvii) Refreshments if any.

xii) Intimation of Results of the Meet to the Directorate.

i) Letter No.1-6/1996-WL/Sports dated the 30.01.1997ii) Also mentioned in the technical instructions issued for the individual All

India Events.iii) Letter No.11-2/1988-WL&Sports dated 28.11.1989

The Secretary of the Host Circle Sports Board would arrange to send write-up of the tournament, achievements and final results to the secretary, Postal Sports Board, Department of Posts 2nd floor, Dak Bhawan, Parliament Street, New Delhi.

It is also required of Host Circles of All India Postal Sports Meets to circulate to all Heads of Postal Circle the results of All India Meet held by them with in a fortnight.

xiii) Technical Delegates appointed by the Directorate for All India Postal Sports Meets.

All officials who have obtained sports qualifications from the recognized sports institutions like National Institute of Sports of have obtained degree or diploma in any discipline of sports from a recognized University of Board can register themselves a technical officials with the Directorate. This facility is also available to those officials who have obtained necessary certificates for officiating as a referee/umpire from the National/International Federation of the concerned game. All these officials are nominated by the Directorate as Technical Delegates in All India Postal Sports Meets to help the host Circle in organizing the events. The services of Technical Delegates should be utilized by the host Circle so as to ensure that the event is conducted in al fair and impartial manner.

A list of all such technical officials in all the games is enclosed.

xiv) Technical Staff obtained from the local sports authorities.

Letter No. 4-8/1997-WL&Sports dated 17.08.1998

Directorate nominates technical delegates with a restriction on their participation as players for the various All India Postal Meets.

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Additional referees are obtained by the Circle from the Sports Federations/Associations and States Sports Departments concerened. The players, coaches and referees in the respective game have their own status each game. In view of this, it was decided that the Directorate would continue to nominate the technical delegates ofr the conduct of the tournaments but the choice of the Chief Referee/his Deputy is left to the discretion of the Tournament Committee to be decided keeping in view the status and seniority of all the technical delegates.

xv) Trophies for the various events.

The rolling shields, trophies and other prizes available in the various games and all India Cultural Meet are as follows:-

Athletic & Cycling

Donor Event

1. U.P.C.P.S.B. 100 M Run (Women) I2. U.P.C.P.S.B. Shot Put (Women) I 3. U.P.C.P.S.B. Discus Throw (Women) I 4. U.P.C.P.S.B. Long Jump (Women) I 5. U.P.C.P.S.B. Best Circle (Women) I6. W.B.C.P.S.B. Best Circle (Women) I7. Delhi C.P.S.B. Best Circle (Men) I8. Tamilnadu CPSB. Best Circle (Men) I9. Delhi C.P.S.B. Best Athlete (Women) I

10. Tamilnadu CPSB 200 M Run (Men) I11. Tamilnadu CPSB Long Jump (Men) I12. U.P.C.P.S.B. 110 M.Hurdle (Men) I13. Punjab C.P.S.B. Triple Jump (Men) I14. Tamilnadu C.P.S.B. Triple Jump (Men) I15. Tamilnadu C.P.S.B. Javelin (Women) I16. Tamilnadu C.P.S.B. Long Jump (Women) I17. UPCPSB Triple Jump (Men) I18. Tamilnadu CPSB Pole Vault (Men) I19. kerala CPSB Best Athlete (Women) I20. AP CPSB Best Athlete (Men) I21. Kerala CPSB Best Team Championship I

Cycling

BADMINTION

1. Maharashtra CPSB Team Champ (Men) I2. Bihar C.P.S.B. Team Champ (Men) I

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3. Himachal P. CPSB Team Champ (Women) I4. U.P. C.P.S.B. Team Champ. (Women) I5. Orissa C.P.S.B. Men Singles I6. Gujarat C.P.S.B Women Singles I7. U.P. C.P.S.B. Men Doubles I8. J&K C.P.S.B. Women Doubles I9. J&K C.P.S.B. Mixed Doubles I

BASKETBALL1. Winners Trophy I2. Runners Up Trophy II

CARROM

1. Bihar C.P.S.B. Team Championship I2. Karnataka CPSB Team Championship II (PLI

Section3. Bihar. C.P.S.B. Men Singles I4. Bihar C.P.S.B. Men Doubles I

CHESS

No Rolling Shield/Trophy.

CRICKET

1. Winners Trophy U.P. C.P.S.B. I2. Runners Up Trophy U.P. C.P.S.B. II

CULTURAL

1. Bihar CPSB I2. West Bengal CPSB II3. Postal Sports Best Circle I4. Punjab CPSB Group Dance(Jr.) I5. Alipore HO Kolkata Group Dance (Sr.) I6. Benusen Memorial Kathak(Sr.)Kelucharam I

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Mohapatra7. Kerala CPSB Bharatnatyam (Sr.) I8. Padmabhushan Guru Odissi (Sr.) I

Kelucharan Mohapatra9. Bihar CPSB Carnatic Style InstrumentSenior I

10. Bihar CPSB Late Rajender Prasad I11. Haryana CPSB Group Dance (Sr.) I12. WB CPSB Rolling Trophy in the I

Memory of Late Sushil13. Gujarat CPSB Rolling Trophy I

Gr. Dance (Sr.)14. WB CSPB Rolling Trophy Late RachnaI

Chatterjee for Dance (Sr)

FOOTBALL

1. Championship Trophy I2. Runners up Trophy II3. Second Runners up Trophy III

HOCKEY

1. U.P. C.P.S.B. cup & shield I2. Credit Society I

O/o CPMG Bhopal.3. Haryana CPSB. II4. TN CPSB Runners up shield II

KABADDI

1. Best All Rounder of Tournament I2. Best Raider of the Tournament I3. Best Catcher of the Tournament I4. Rolling Trophy Tamilnadu C.P.S.B. I

For Best March Past

TABLE-TENNIS

1. Men Team Champ. I2. Karnataka CPSB Women Team Champ. I3. Men Singles I4. Women Doubles. I5. MS. M.S.Lalitha Women Singles I

Karnataka

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6. Karnataka CPSB Men Doubles I7. Karnataka CPSB Women Doubles I8. Mixed Doubles I9. Veteran Singles I

VOLLEYBALL

1. Late M.P. Singh Rolling Shield I U.P. CPSB

2. Kerala CPSB. I3. Kerala CPSB. II4. Rajasthan CPSB. III

WHIGHLIFTING, POWERLIFTING & BEST PHYSIQUE

1. Weightlifting Team Championship I2. Best Weightlifter I3. Power lifting team Championship I4. Runners Up Trophy for Power lifting team championship II5. Best Power lifter I6. Best Physique I7. Dak Shri for Best Body Builder I

WRESTLING

1. Free Style I2. Free Style II3. Greco Roman I4. Greco roman II5. Dak Deshari

xvi) Identity cards for the Players as well as group photo for the team.

I) Letter No.17-11/1985-Sports dated 24-04.1985II) Letter No. 1-7/1998-WL&Sports dated 10.12.1998III) Letter No. 6-3/2000-WL&Sports dated 16.04.2001

All the participating teams are required to bring photo identity cards in respect of all the participants.

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They are also required to bring a group photo of all the participants duty countersigned by the Director Postal Services concerned. This is essential in order to stop entry of outsiders ot participate in the All India Postal Sports Meets. It has also been provided that if any team allows outsiders to participate, the team as a whole will be disqualified from the concerned championship.

xviii) Provision of accommodation for family members accompanying the participants.

i) Letter No. 1-7/1998-WL&Sports dated 10.12.1998.

It has been observed that the participants in All India Sports Meet particularly in the All India Postal Cultural Meets bring with them their family members also. This creates problems for the host circle in making arrangements for the outsiders. Therefore if any participants bring any additional individual alongwith him he may do so at his additional individual accommodation etc. Would be arranged by the host circle for stay of such additional person.

xviii) Technical instruction for conduct of All India Postal Tournaments and All India Postal Cultural Meet

All India Postal Meets should be conducted as per the instructions issued by the Directorate form time to time. A copy of each o the Instructions issued in case of Athletic & Cycling, Basketball, Badminton, cricket, Chess & Culture, Football, Hockey, Kabaddi, Table Tennis, Volleyball, Weightlifting/Powerlifting/Best Physique, and Wrestling has been given in the annexure. Every effort has been made to ensure that these instructions conform to the instructions issued by the Nation Federation of the concerned discipline. However in case of any doubt or conflict the instructions issued by the respective federation will prevail.

xix) Manager and Coach for the teams.

Every contingent should be accompanied by a Manager and a Coach. The President of the Circle Sports Board may select at own discretion suitable officials connected with the event. Only those officials who are qualified coaches in the particular discipline should be nominated coaches and in case no qualified coach is available, any other player of the discipline who had represented Department or played for the Circle may be nominated as coach as the discretion of the President of the Circle Sports Board.

As regards Manager, the officials selected should have the knowledge of the game for which he is being nominated It is not necessary that the Sports

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Inspector or Welfare Officer be appointed as Manager, without any Sports background in the particular discipline. The President Circle Sports Board must ensure that the Manager be knowledgeable about the game and should have organizing capacity. In fact Manager is required to play an important role in maintenance of discipline among the players during the matches/fixtures in the tournaments. It has been observed that on number of occasions the managers fail to come up to the expectations so far as this area is concerned. It is, therefore, required that the person selected, as Manager should be capable of working as per the rules.

xx) Eligibility for participation in All India postal sports Events.

i) Letter No. 17-29/86-Sports (P) dated November, 1986.ii) Letter No. 20-10/86-WL (P) dated 19.12.86.

The Casual Mazdoors who have completed six months service are permitted to participate in the Departmental competitions. Gramin Dak Sevaks are also permitted to participate in All India Postal Sports Meets.

The Gramin Dak Sevaks and Casual Mazdoors who participate in Sports Events cannot be paid any salary as the period cannot be treated as on duty. Any compensation in this regard to their wages can be given from the circle sports fund.

xxi) Coaching camps for All India Postal Events.

i) Letter No.12-5/90-WL&Sports dated 15.2.90.

ii) Letter No. 12-S/92-WL&Sports dated 19.10.92.

The circles are permitted to hold coaching camps at Circle level for a

period not exceeding 14 days keeping in view the local conditions, need for

intensive coaching depending on the standard of the team availability of the

funds and other relevant factors. These camps may be held prior to their

participation in All India Postal Meets/Tournaments in the team events like

cricket, football, volleyball, kabaddi, basketball and hockey. The expenditure

incurred for holding such coaching camps on the above team events at circle

level should be met from the funds of the Circle Sports Boards. The officials who

are selected for such camps may be granted Special Causal Leave as

admissible under the rules.

xxii) Grant of two hours off for the Sportspersons.

i) Letter No. 12-4/94-WI&Sports dated 18.2.94.

ii) Letter No.8-4/98-WL&Sports dated 4.6.1998.

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iii) Letter No. 8-6/99-WL&Sports dated 30.8.1999

In the aforesaid guidelines it has been prescribed that the sports

persons/coaches, who represent their circle in All India Postal

Tournaments/Meets/Competitions or represent.

the Department or the concerned states in the National Competitions may

be granted two hours off for practice. This concession is also available to the

officials who participate in the aforesaid competitions in the musical instruments

category. In the orders dated 30.8.1999 it was decided that the employees

participating in All India Postal cultural Meet may be given 2 hours off for one

month before All India Cultural Meet for practice. However the officials who

participate in group dance and dramas be given time off during the last 7 days of

start of the All India Cultural Meet, on the same basis as is being given for

coaching camps for the games The above concessions are always subject to

exigencies of service.

xxiii) Grant of Kit Allowance for participation in All India Postal Events.

i) Letter No.1-4/96-WI/Sports dated 10.5.1996.

As per the aforesaid orders all the participants in All India Sports Meets

except Chess, Carrom and Culture are entitled to a minimum kit allowance of Rs.

250/(Rupees Two Hundred Fifty only) however the Circles are at liberty to

increase the kit allowance if they so feel but: the minimum will be Rs. 250/

xxiv) Grant of TAJDA to the teams out of Circle Sports Fund.

All the participants including Managers and Coaches etc for All India

Postal Sports/Cultural Meets are entitled for TA and DA at the rates prescribed

by the Postal Sports Board from time to time. This payment is to be made by the

respective circles from the Circle Sport Fund.

xxv) Presence of all participating teams in the closing & opening ceremonies.

i) Letter No.6-11/02-WL&Sports dated 12.12.02. ii) Letter No.1-4/96-WIjSports dated 10.5.1996.

Absence of participants, Managers and Coaches in the Ceremonies has

been noted with concern by the Directorate. It. has, therefore, been enjoined on

all concerned that on a report having been sent by the Host Circle, the absence

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of the players, Mangers and Coaches of the teams who have already reported for

the meet during the opening and closing ceremonies; in All India Meets should

be appropriately noticed by invoking the provisions of Administrative and

Disciplinary Rules for violation of CCS Conduct Rules 1964. Responsibility for

absence of the players during the ceremonies should be fixed on the Managers

and strict action should be taken against them

xxvi) Selection of national teams at All India Postal Meets.

The Department is affiliated with number of National Federations as

indicated in succeeding headings. The affiliation entitles the Department to

participate in the National level tournaments. Every effort is made to send a team

in the Nationals provided the notice etc. is received in time. In order to ensure

selection of the National Team of the Department for participation in the

Nationals, the process is completed during the All India Postal Tournament of the

game concerned. The number of players in a team has to be as per the

provisions prescribed by the respective federation e.g., in Hockey IHF allows a

team of 11 plus 5 reserves. For the purpose of selection a

a) Committee is constituted which normally consists of

b) Head of the Circle or his nominee

c) Chief referee of the tournament. Technical Delegates to the All India

Tournament deputed by the Directorate.

List of the players as selected by the aforesaid committee should be sent

to the Directorate immediately after the concerned All India Event is over. The

team for the Nationals held after the aforesaid selection would be sent as

selected by the aforesaid committee.

xxvii) Jury of Appeal.

Instructions have been issued from time to time that the games should be

played in the spirit of the games. Participants should play the fair game. The

decision of referee/umpires should always be accepted gracefully. Participants

should not engage in argument or indecent/abusive gestures with the

referee/umpires. In case of any disputed decision it is for the Manager to lodge

protest with the Tournament Committee. In order to deal with such protests it is

necessary that a Jury of Appeal should be constituted for each of the All India

Postal Sports Meets. The Jury may consists of

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1. CPMG or a SAG Officer nominated by the CPMG.

2. DPS (HQ).

3. Observer sent by the Directorate.

4. One of the Technical Delegates.

The Jury of Appeal should dispose of all the appeals at the earliest and in any

case before close of the meet and announce the decisions. In disputed items

prize distribution will be held up till announcement of the decision of the Jury of

Appeal. No appeal will be accepted after distribution of the prizes.

xxviii) Grant of advances from the Circle Sports Fund

A study of Annual Receipts and Payments Accounts received from the

Circles Sports Boards indicate that advances are given from the Circles Sports

Funds to the officers/officials in connection with various sports activities. It has

been seen that the advances remain un-adjusted in some cases for number of

years thereby inviting adverse comments from the Audit and Internal Check

parties as well as creating problems in their recovery and adjustment.It is,

therefore, enjoined on. all concerned that as soon as the advances are given

they should be adjusted immediately on conclusion of the purpose for which they

were granted. In case the officials do not have these advances adjusted recovery

should be affected in lump sum from the pay of the official till full amount of the

advance is recovered.

xxix) Important instructions for All India Postal Sports Meets:

i) It is compulsory for all the participating teams to participate in the Opening Ceremony, Get together, Prize/Medal distribution and the Closing ceremony.

ii) The Manager and Coach of the team should ensure that the team must participate in complete uniform in the march past. No player should leave the place of the tournament before completion of the tournament in any case unless they have to go back to their parent Circle.iii) The Chief Guest on arrival will be received by the Chairman &

Members of the Organizing Committee and introduced to the managers who will line up the entrance for the purpose. He is then escorted to the dais.

vi) The contingents will march in the alphabetical order and will be headed by

a placard bearer who will be carrying the name of the Circle, and the

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flag bearer will stand two places behind the placard bearer. The teams

will march in the formation of three columns. The host team will be the

last contingent.

v) The Host Circle may arrange for a band from the police or local schools to

provide marching tune.

vi) As soon as a team reaches the saluting base it will dip its flag to the right

and all the players of the contingents will observe" eyes right" by turning

their head to the right. The placard bearer will turn their placard to the

right.vii) After the completion of the march past the teams will form a line behind

the name board and the flag of each circle facing the main rostrum of the stadium.

viii) The Chief Guest formally declares the meet open. The All India Postal Sports Board Flag will then be hoisted.

ix) The Captain of the host team accompanied by the flag bearer will then reach the oath-taking stand. The other flag bearers will also forward and form a semicircle behind him. The captain of the host team will take oath on behalf of all the participants. On conclusion of the oath, team captains and flag bearers rejoin their teams.

x) In the closing ceremony of the All India Meet Chief Guest formally

declares the meet closed. The All India Postal Sports Board Flag is

lowered. It is brought by four participating players at slow march to the

rostrum and is folded. Then it is handed over to a leading sports person of

the host circle who will then hand it over to the Chief Guest. The chief

Guest hands over the flag to the Secretary, Circle Postal Sports Board for

safe custody.

xi) Two trained sports persons should always assist the Chief Guest at the

Flag Hoisting and Flag Lowering ceremonies. The trained sports persons

should clearly know and should be able to execute the drill correctly and

promptly for the successful conduct of the ceremonies. In case no trained

persons are available to players of the circle should be got trained from

the local Physical Education Institute /College or the Police Authorities.

xii) Managers and coaches should always be attentive to the announcements

made from the public address system from time to time.

xiii) The above are general instructions which can be modified or altered to

suit the need of local situations and circumstances.

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xiv) a) The games should be played in the true sportsman spirit. The decision

of the match Referee/Chief Referee/Umpire shall be final binding on the

participating teams.

b) For other disputes the decision of the Jury of Appeal or any other

arrangement made by the Host Circle for the purpose would be final and

binding on the participating teams.

c) No team/player should give walk over in the match as it is against the

spirit of the game and gives an impression of fixing the fixture.

d) No team/player should walk out from a match or tournament in any

circumstances, failing which they should be considered by the parent

circle for disciplinary action against them including the Manager and the

coach as they would be guilty of having failed to enforce discipline among

the team members. In addition no TA/DA and Casual Leave should be

granted from the date the team walks out of a match/tournament.

xv) The Chief Referee, Technical Staff drawn from the local Sports

Bodies/authorities and other technical persons should always be honored

by giving appropriate mementos on the dais during Closing Ceremony.

xxx) Games in which Department is affiliated with the national level

Federations.

The Postal Sports Board at present is affiliated with:

(1) Indian Hockey Federation

(2) Indian Powerlifting Federation

(3) Weightlifting Federation of India

(4) Body Building Federation of India

(5) All Indian Chess Federation

(6) Wrestling Federation of India

(7) Volleyball Federation of India

(8) Table Tennis Federation of India

(9) All India Carrom Federation

(10) Badminton Association of India

The Postal Sports Board is already corresponding to obtain affiliation with the

Amateur Kabaddi Federation of India and Basketball Federation of India.

xxxi) Code of Conduct! Duties for sports persons! Manager during All

India Postal Sports! Cultural Meets/Tournaments

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i) Letter No. 3-13/87-WI&Sports dated September, 1988.

ii) Letter No. 3-15/89-WL&Sports dated 22.6.1990.

iii) Letter No. 3-20/90-WI&Sports dated -1990

As per the above instructions it is obligatory on the part of all the Managers

and participants in All India Tournaments who are on tour on government

expenses to be present in the Opening and closing ceremonies of All India Postal

Tournaments.

In all Departmental Tournaments it is expected of all the athletes/players

and -- other participants to be sportive, to observe exemplary behaviour,

discipline and honour the decision of the referee/umpire even when it goes

against them. I n fact there should be no occasion to boycott a match or to leave

the field in the middle of a match. Such acts are to be treated as acts of

indiscipline and dealt with sternly by the Circles. In addition to debarring the

concerned participants from future tournaments, it is always open to team

managers to submit their protests in writing at the end of the match to the

Chairman of the Tournament Committee.

A uniform code of conduct was framed detailing duties of Managers,

Coaches and the Participants and circulated to all the circles in 1990. The duties

of all the above persons are as follows:-

Code of Conduct/Duties - All India Postal Meets.

For Participants: -

All participants are expected to maintain strict discipline on and off the filed. Any

violation may involve.

1. Disciplinary action apart from other measures like debarring from future matches/Tournament.

2. Participants shall do nothing likely to affect the prestige of the Department.

3. All participants should participate in opening and closing functions and

march-past, if arranged. Boycott of such functions for any reasons,

whatsoever, will be treated as breach of discipline.

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4. Participants should play the game fair. The decision of referee/umpires should always be accepted gracefully. Participants should not engage in argument or indecent/abusive gestures with the referee/umpires. In case of any disputed decision it is for the Manager to lodge protest with the Tournament Committee.

5. Indiscipline/Misbehavior/violence in any form will be sternly dealt with.6. Participants shall not be under the influence of alcohol/drugs on and off

the field7. Participants should cooperate with local organizers and as sports

persons should bear with inconvenience, if any.8. Participants should make note of their matches/items and should

report at the venue well in time. In case, there is some change in the schedule at short notice, they should cooperate with the organizers.

9. Players should abide by the instructions of the Coach/Manager during the practice sessions/matches.

10. Players should not resort to any action which may

hamper the smooth conduct of the Tournament.

For Managers:-

1. Manager should take proper care of well being of the members of the team on and off the field from the time it leaves the Head Quarters till its arrival back in the Head Quarter.

2. They should ensure that the team/players/athletes report for matches at the venue in time.

3. They will help the team members in reservation of their journeys in both the directions.

4. In case of illness of any member, they will report to the Medical Committee to arrange treatment for him. In case of any other problem during the period of tournament, they should seek assistance of the Host Circle.

5. They will obtain sufficient advance from the Circle Sports Board and settle payments of Railfare/DA/TA to the participants soon after arrival at the place of Tournament. .

6. They will render the accounts and submit vouchers along with their report to the Secretary of the Circle Sports Board within 15 days of return from the tournament.

7. They will ensure that the participants observe the code of conduct for

them in letter and spirit. Cases of violation, if any, will be reported to the

concerned President of the Circle Sports Board, immediately their return

to Head Quarter.

8. They will also perform the duties of Coach, wherever no separate coach is

sent with the team and duties of Coach are assigned by the Circle Sports

Board.

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9. They will extend their full cooperation to the Host Circle and help in smooth conduct of the tournament.

Coaches:

1. Coaches will be responsible for organizing the coaching camp (wherever arranged) prior to All India Meet.

2. They will train, coach and shape the players after identifying their strength and weakness during the coaching camp.

3. They will look after the technical and tactical approach of the team.

4. Before each match actual players to be fielded will be decided by the Coach in consultation with the Manager and the Captain.

5. Coach will ensure that the players are provided with kit and they appear on the court in the appropriate playing kit.

6. They will help the Manager in maintaining disciplines of the team.7. They will report. On the performance of the team with suggestions for

improvement to the Secretary of the Circle Board within 10 days of completion of the Meet.

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