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E691Volume 12
GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESH
MINISTRY OF LOCAL GOVERNMENT, RURAL DEVELOPMENT &CO-OPERATIVES
Rural Transport Improvement Project
- - I,^i-^
Borrower's Project Implementation Plan (BPIP)
(Volumeml1 of 11)
Local Government Engineering Department
April 2003
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Table of ContentsSection ItemSection-I EA Executive SummarySection-2 Resettlement Action Plan (RAP)
Section-3 Selection Criteria of Union Road (UR) aAd Structure on Union
Road (SUR)Section-4 Draft Terms of Reference (TOR) for Socio-economic
Monitoring and Evaluation (SEM&E)
Section-5 Draft Training Policy Statement
Section-6 Draft Position Paper on Transport Safety
Section-7 Draft Terms of Reference (TOR) for Technical Assistance (TA)
Services to support implementation of Institutional
Strengthening Action Plan (ISAP)
Section-8 Draft Terms of Reference (TOR) for Quality/Technical Audit
.(QA) ServicesSection-9 Financial Management Reports (FMRs)
Abbreviations
ADP Annual Development ProgramCBA Cost-Benefit ApproachCE Cost-EffectivenessDSMC Design, Supervision and Monitoring ConsultantEA Environmental AssessmentECP Environmenital Codes of PracticesEIRR Economic Intemnal Rate of ReturnEMF Environmental Management FrameworkEMP Environmental Management PlanERD External Resources DivisionFYWP First Year Work PlanGCM Growth Centre MarketGDP Gross Domestic ProductGIS Geographic Information SystemGOB Government of BangladeshIDA International Development AssociationIPDP Indigenous Peoples Development PlanIWTA Inland Water Transport AuthorityLCS Labor Contracting SocietiesLGED Local Government Engineering DepartmentLGIP Local Government Improvement PlanMIS Management Information SystemMMC Market Management CommitteePAP Project Affected PeoplePMU Project Management UnitPPRP Public Procurement Reform ProjectRAP Resettlement Action PlanRD&I Rural Development & InstitutionRDP Rural Development ProjectRF Resettlement FrameworkRIMC Rural Infrastructure Maintenance CellRRMIMP-I First Rural Road and Market Improvement & Maintenance ProjectRRMIMP-II Second Rural Road and Market Improvement & Maintenance ProjectSEM&E Socio-economic Monitoring and EvaluationSUR Structures on Union RoadsTYRP Three Years Rolling PlanUP Union ParishadUMMC Union Market Management CommitteeUR Union RoadUZR Upazila Road
Section-i
EA Executive Summary
WO ~Rural Transport Improvement Project9 : ..... : n - ~'._ . EA Executive Summary
EXECUTIVE SUMMARY
Table of Contents
I NTRODUCTION .................................................................... 2
1.1 Project Description- 2
1.2 Applicability of World Bank's Safeguards 4
2 OVERALL ENVIRONMENT ASSESSMENT PROCESS .................................................... 5
2.1 Environment Analysis 5
2.2 Environment Management Framework 6
2.3 Environmental Codes of Practice 8
2.4 Independent Environmental Review 9
2.5 Environment & Forestry Clearances 9
2.6 Community Consultations 9
2.7 Public Disclosure 10
3 MAJOR ISSUES, AVOIDANCE, MITIGATION AND ENHANCEMENT MEASURES ... 10
3.1 Regional or Macro-Issues 10
3.2 Sub-Project Site Specific Issues 11
4 INSTITUTIONAL ARRANGEMENTS .................................................................... 12
4.1 Implementation Agencies 12
4.2 Environmental Supervision 13
4.3 Environmental Monitoring 13
4.4 Environmental Auditing 13
5 CAPACITY BUILDING AND TRAINING ................................................................... 14
5.1 Overall Capacity Building 14
5.2 Training 14
6 IMPLEMENTATION SCHEDULE ................................................................... 14
7 ENVIRONMENT BUDGET ................................................................... 15
8 RESETTLEMENT FRAMEWORK OF THE PROJECT .................................................... 158.1 Land Acquisition and Mitigation Principles ....... ... .. . ..... 1..............6...... ............ ... 16
8 2 CompensationlEntitlement Modalities .6.. ............... 1 68 3 Implementation Arrangements. ......... ........ . . .. .. ..... .... .... 178 4 Land Acquisition and Resettlement Budget ............... ....... ............ .. 18
Page 1 of 18
a. , G e o Rural Transport Improvement ProjectEA Executive Summary
1 INTRODUCTION
This EA summary presents an outline of the process and outputs of (i) overall environment assessment
process, (ii) major issues and associated management measures, (iii) community consultation, and (iv)
implementation and monitorng.
1.1 Project Description
Project Background
The project falls witlhln the framework of the Govenmment's strategy for Rural Infrastructure
Development and is a follow-up project of two earlier IDA-financed Union Roads and Markets
Improvement and Maintenance Projects RRMIMP-1 and RRMIMP-2 that were successfully
completed in June 1997 and June 2002 respectively The LGED undertook a pre-feasibility study
(RRNSP) in 2001-2002 to identify priority investments Following the RRNSP, the LGED, with the
financial assistance of IDA (WVorld Bank), has completed the Project Preparation Study in March
2003
Project Objectives
In supporting GOB's objectives of the growth of the rural economy and poverty reduction, the
development objectives of the project are to.
* remove physical bottlenecks, improve quality and enhance sustainability of rural transport and
market services, and
* improve local institutional capacity for effecti%e rural infrastructure investment and efficient
rural infrastructure management, including maintenance
Proj'ct Components
The project has the following components (i) improvement of about 1100km of priority Upazila roads
(UZR) including associated structures, (ii) improx ement of about 500km of Union Roads (UPR) (iii)
construction of about I 5,000m of drainage structures on Union roads, (iv) periodic maintenance and
rehabilitation of approximately 1,500 km priority UZR (iv) improvement of about 150 growth centre
markets and 45 river jetties; and (v) increased role of local governrlents and communities in
management and financing of local transport and trade infrastructure. The sub-projects, dispersed over
21 contiguous project districts in North and Central Bangladesh, wvould be designed and implemented
in a period of 5 years Designs for the first year sub-projects (consisting of 36 upazila roads to be
improx ed) are ready, and for the remaining sub-projects to be designed during the project
implementation period, the guidelines for identification, community consultation, planning and design
have been prepared
Page 2 of 18
I - G D Rural Transport Improvement Project:_&C: .Z. '1.-1-: .; _1.=.7--.- EA Executive Summary
Figure 1.1: Project Area Map
W'ESI BHNGAL, INDIA
BANGLADESH<t,< .PTRANSPORT NETWORK
t~ ~~~~~~~~~~~~~~~~: S; < ('IS lzs 2. i.0 4r1 3, 5) km
\\E~~~~~~~~~~~~~~~SrSECALE'+))\4 'SSN
%%; EE s. rg B ENG(INDIA. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ L . -_N ]w .N)
Legend~~~~~~~~~~~~~~~~~~~~~ae f1
i. -o e D Rural Transport Improvement Project1=1 ...... EA Executive Summary
1.2 Applicability of World Bank's SafeguardsThe project has been classified as Category "A" project by the Bank, owing primarily to theuncertainties and management of resettlement issues involved The Bank's safeguard policies /directives that would be tnggered by the proposed project are listed in Table I lalong withappropriate rationale and associated documentation carried out to ensure complianceTable 1. 1: Applicability of Bank's Safeguard PoliciesSafeguard Applicability Rationale Project's Compliance
Policies
En% ironmental Yes- The project has been classified as An Environmental AnalysisAssessment Category A " projects and will resulting into a(OP / BP / GP require EA to meet the Banks comprehensive4 01) requirements Environmental Management
Framework inclusive ofEnvironmental ManagementPlans and EnvironmentalCodes of Practice has beencompleted An IndependentReview of the Environmentaland Social Assessments hasalso been completed
Forestry (OP / No None of the sample case study All the future sub-projectsGP 4 36) and/or 15 year works sub-projects will bc screened out to
pass through any forest area examine the applicability ofthis policy
Natural No None of the sample case study All the future sub-projectsHabitats (OP / and/or I" year works sub-projects will be screened out toBP 4 04) has potential to affect any natural examine the applicability of
habitat this policySafety of Dams No None of the sample case study All the sub-projects will be(OP / BP 4 37) and/or 1" year works sub-projects screened out to examine the
has potential to affect any dam in applicability ofthis policythe project area Although, partalignment of one of the upazilaroads under I" year work programis built on a flood protectionembankment, this is not consideredas a dam
Pest No The project is a rural transport Not ApplicableManagement improvement project and none of(OP 4 09) the project interventions have any
direct linkage with pestmanagement issues
Involuntary Yes The upazila road improvement Project's Resettlement Policyresettlement component involves land and Framework and a(OP / BP acquisition and displacement of Resettlement Action Plan4 12) people, though on a limited scale (RAP) for i5 year \orks
have been prepared Further,RAP will be prepared forfuture sub-projectsassociated with the RTIP
Indigenous Yes The upazila road improvement An Indigenous Peoplespeoples (OD component has potential to impact Development Plan (IPDP)4 20) some indigenous communities has been prepared.Cultural Yes The project has a potential to affect The first year works sub-Property (OPN cultural / rcligious property if project's design has been4 11) appropriate avoidance measures are reviewecd to ensure avoidance
not taken. of direct impacts on cultural /
Page 4 of 18
Figure 2.1: Integration of EA Process with the Overall Project Design and Implementation Process
Project Preparation before IDA Appraisal Project Design after IDA Approval Project ImplementationJanuary 2002 - March 2003 i . ' ._Puly;2003 JOne 2006` -' s November 2003 - June 2008
Design Process EA Process Design Process! , .; . 1EAProcess - ,> Civilworks Environmental,~~ ~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~ .~ . ,r'A' 2. -,. . I IVidlid Manaement
Environmental Analysis
Background studies r s or to I
- < ! I Envionmen(l j |Sampie Case Siudies |I Low Impect Sub- Medium Impect High Impact Sub- E I 2 Screeneng for 2p e to sub . , . , .
rM l prolect | g Incorporate ECP/EM~~~~~~~~~~~~~~~~~~~P reogrmmnaos ont su-rset
i i s Design and b~~~~~~~~~~~~~~~~imditoad Eotac detaiened E i
| EnaEvomtluggoEFmtmtb ursonnMntlg
CD 67 ~~~~ ~ ~~~~~~~~~~~~~~~~~~E ( I 0~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
I pncrporacte SCub-Preommendtios inosbProjects0~~~~~Dsg n idigadcnrc ouet
Anua Environmiental Auiigo M mlmnato,Spriso n oitrn
Table 2 1 EA Process During Preparation Stage
Project Stage r EA Stage EA Framework Particular Needs
Feeder Roads Rural Roads Penodic Growth Centres_ g _ Improvement | Improvement Maintenance of Markets Jetties linprovelnent Structure
Imprvemnt mprvem ntFeeder Roads Improvement
Preparation Environmental Policy, Institutional Framework | t tScreeing
Sub-Sector Baseline, National & Regional Issues | I II x I i I I I
Identify from Above Issues relevant for the Protect
Prepare EA tools for baselineassessment, screening andcategonsation I t
Adequate Sampling (to capture all possible 00 km FYP Region Region & Type I Size, Type & linkage t Region, Span
I _ combinations, and concems) based on _ k Widening of Treatment R S to GC Market of structures
t background studies I t_t ___t
tt~~ ~~ ~ ~~~~~~~~~~ ~~~~~~~~~~~~~~~~ _ 1 t
Select case studies ItI I t t tI
FIdentify all potential impacts I
Develop & fine tune Screening Criteria and I I I I
Environmental Management Framework (EMF) | t I t
~Develop example EMPs for each of Al 0 km of IIOne case for IOne Large I One MajorIthe sub-component RTIPs 1 st ear works One case Ieach treatment Size Market I One Large Jetty Bndge
Elnvironmental Codes of Practice (ECP) Not Required Required Required Required Required
EA if context or type of EA/EMP if EA/EMP If
Need for Further EA/EMP (for other than First construction varies, results in t definition of EA if context varies, results in EMP, definition ofImplementation IFurther EA _ as per EMF required works Year Programme) EMP, For rural roads make I treatment is and changes in ECP treatment is
___________________________ .changes in the ECP I new, else ECP new, ECP
Implement EMP or sub-project specafic/relevantIAll Phases IpEmet EEMP/ECP EMP/ECP ECP EMP/ECP EMP/ECP EMP/ECP
I I . _ II . .
Note Community participation is integral to all stages and sub-stages of Protect Preparation A separate and full Documentation on Consultation is required
Rural Transport Improvement ProjectEA Executive Summary
Safeguard Applicability Rationale Project's CompliancePolicies
religious properties Futuresub-projects will be screenedout to protect suchproperties
Projects in No The entire project area lies x%ithin Not ApplicableDisputed the political boundaries ofTemtories (OP Bangladesh
/BP I GP7 60)Projects in Nlo The project location is limited to Not ApplicableInternational land transport and inland%Vaterw'avs watervavs(OP I BP / GP7 50) _ _
2 OVERALL ENVIRONMENT ASSESSMIENT PROCESSA framework approach has been adopted for enx ironment assessment management in the project Thisis necessitated by the fact that the exact location and nature of intervention in a large nunmber of sub-projects are not known at this point of time The environment management framework for the project,therefore consists of the following: (i) Environmental Analysis of the project, (n) preparation of theEnvironmental Management Framework, including Environmental Codes of Practice and EnvironmentManagement Plans, (iii) implementation, supervision, monitoring of the Environment ManagementFramevx ork, and Environmental Audit of the sub-projects. The integration of the EA process to theoverall project planning, deslen and implementation process is illustrated in Figure 2 1 The EAprocess that has been followed during the project preparation is delineated in Table 2 1
2.1 Environment AnalysisEn\ ironmental Analysis for the project collected infomiation on existing environmental conditions,underlook a preliminary evaluation of sub-projects in order to define the focus for the environmunentalscreening, design and management, and carried out environmental screening of the sub-projects (undereach component) to determine the magnitude of actual and potential environmental impactsEnx ironmental Analysis was an integrated part of the project preparation, and it ensured thatenvironmental considerations are given adequate weight in selection and design of the sub-projects
Background Study
Environmental Analysis included a background study and an environmental screening based on acredible number of sample case studies (separate for each type of sub-projects) The BackgroundStudy wvas conducted through extensive reconnaissance field visits, appraisal of the relevantbackground documents prepared by various government departments, NGOs, and internationaldex elopment agencies, and consultation with these agencies experts working in the field ofenvironmental management in Bangladesh. The Background Studies included an appraisal of theenvironment management aspects of the earlier and ongoing similar projects, particularly the Bank-financed RRMIMP-I and RRMIMP-II, and the lessons leamt have been incorporated in this project.The Background Studies helped (i) identification of the national and regional environmental assets andissues relevant to the project and in the project districts, (ii) a generic analysis of alternatives, whichsuggested exclusion of specific type of sub-projects, such as large bridges, and (iii) an overview ofpotential indirect and cumulative environmental impacts due to the overall project interventions
Page 5 of 18
_ Le G .E:DRural Transport Improvement ProjectEA Executive Summary
Environmental Screening
The Environment Screening of the sub-projects was based on field investigation and participatoryconsultative process at the sub-project sites A credible sample of 74 sub-projects has been studied(see Table 2 2) to understand the nature and magitude of environmental impacts The case studieswere selected based on detailed selection criteria, including proximity to "environmentally criticalareas", size and type of sub-projects and type of construction proposed, and are representative of allproposed project interventions. All case study samples wv ere examined for the (a) disturbances duingconstruction leading to destruction or temporary or permanent degradation of existing or potentialenvironmental assets, (b) disturbances follovi mg construction resulting from increases in trafficvolumes or speeds, increased consumption of fuel v.ood, induced development, and (c) scope ofmitigating or managing the current environmental degradation, wherever some existing infrastructurealready existed The case studies helped development of (a) a list of potential issues in the project,along with the nature and magnitude of environmental impacts envisaged, and recommendedmitigation'management measures, and (b) an environmental screening matrix to be applied to all thesub-projects
2.2 Environment Management Framework
The Environmental Management Framework (EMF) for the project has established the process andinstitutional requirements for the environmental management during planning, design,implementation, and operation & maintenance stages of the project. In all these stages, the EMF triesto ensure that
* The sub-projects are subjected to an appropriate le- el of environmental assessment,
* The sub-project acti, ities do not create any serious impacts on the local environment,
* Appropriate mitigation and enhancement measures are implemented adequately and effectively asintegral part of the project, and mdix idual sub-projects, and,
* Potential inconivenience to the local communities during the construction stage is minimized
To achie\e these, the EMF specifies that (i) all proposed sub-projects \Nill be screened by LGED,using the recommended environmental screening process and the results vx ill be documented properly,(n) the required enxironmental management/mitigation measures wvill be included in the bidding/contract documents as appropriate; and (c) compliance in implementing the EMF wvill be monitored,effectiveness of the EMF implementation will be audited, and the results recorded systematically
Categorisation of Sub-Projects
The case studies (separately for each types of sub-projects) were categorised into 3 discrete categories,which relate to different levels of adverse environmental impacts owing to the (a) type and size of thesub-projects, (c) volume, nature and technology of construction, and (c) location of the sub-projectwith respect to environmentally sensitive areas. The categories are:
* High Impact Sub-proiects Sub-projects that have potentially sigificant adverse environmentalimpacts that are sensitive, diverse, or unprecedented, or that could affect an area beyond the sub-project sites
* Medium Impact Sub-protects Sub-projects that have some moderate environmental impactslimited to the sub-project sites, and do not significantly affect communities or alterenvironmientally important resources such as wetlands, natural forests and prime agricultural area.
* Low Impact Sub-protects Sub-projects that are likely to have minimal or short -term (i e , limitedto construction period only) impacts on the environment and that can easily be addressed throughstandardized mitigation measures.
Page 6 of 18
We , o Rural Transport Improvement ProjectEA Executive Summary
Establishing & Using the Screening Criteria
Based on the examination of the case studies, environmental screening criteria was preparedfor each type of sub-projects. These screening criteria consist of a limited number ofparameters, easy to identify and measure without detailed studies. Each parameter has beenscaled, and guidance for measunng has been prepared. These have been field tested, andrefined so as to ensure all possible environmental impacts are covered. The LGED Staffundertook the actual screening of the first year sub-projects, with overall guidance fromproject preparation consultants. This has ensured that the LGED Staff are aware about themethods of identifying and measuring the screening parameters. The sample case studies andenvironmental screening result is given in Table 2 2
Table 2.2: Sample Case Studies & Environmental Screening
Distribution of The Case StudyCase Samples Based on Eniironinental
T pe of Sub-Projects Studv ScreeningSamples Category Category Category
1 2 3
Upazila Road Improvement 36 - 25(69%)_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~~~~ ~ ~~(31% )
Improvement of Union Roads 4 - 2 (50%) 2 (50%)
Periodic Maintenance of Upazila Roads 6 - - 6________ ~~~~~(I100%)
Construction of Bridges 4 - 1 (25%) 3 (75%)Construction of Small Structures on Union 5 5Roads (100%)Impro ement of Growth Centre Markets 13 7 (54%) 6 (46%)
ImproN ement of River Jetties 6 (- 6_____ ____ _____ ____ (1 00% )
TOTAL 74 35 (47%) 39_________________________________________ _______ (53%)_
A detailed screening procedure has been recommended by the EMF, with responsibilities indicated ateach stage of screening as illustrated in Table 2 3 Once screened, the environmental impacts in sub-projects would be managed in the following manner:
* High Impact Sub-protects will be subjected to full environmental assessment (EA), detailedenvironmental management plans (EMPs) wvill be prepared, implemented and monitored
* Medium Impact Sub-projects wvill be subjected to limited environmental assessment (LEA),detailed environmental management plans (EMPs) wvill be prepared', implemented and monitored
* Low Impact Sub-protects will be screened to identify potential environmental issues, and theprovisions contained in the environmental codes of practice (ECP) will be implemented andmonitored.
I Based on the examination of relevant issues, and all the associated provisions contained in thcenvironmental codes of practice
Page 7 of 18
Table 2.3: Screening Process for the Project
Agricl.. Role cif ~~~~~~~~~~~~~~~~~~~~~~Project ComponentsResponsibfe Agencies Screenin
Feeder Road, Perooic SIRRu Rural Road. GcMs RuraI Jellies iGl3.Irat Feede RoadsMaintenance and Mino Co_nsIrt,cto SOb inip-ne-ne IniP-Ovnrvt Coirsinicre Sob- nimprooet
Rehbablit.tinr Sob pro-tet prOtects Sob-popfects Sun,-prpoinns Projects Sub-promtet
0 ~~~~~~~~~~~~~~~~~~~~~~Scmrenog using a pre-dete-oned criteria Screeniogl usig a pr-deteenoedor No Wrdenorg of Minor Widdenoinofbased en sob-proects'anuicipated actions trabaeono-pjct
rod Iomtin or rad ifeation and ocaies oi intiiereoinns atcptdatosadsaeg g m ithw~~~~~~~~~~uoider andlor hioncder
ErSS 0 to biack topping baktoppng
L-cil I ~ 2 i ~ u3 2 SRRn ba,ing span Sb-prote1is obprOet uur Sob-poeots ha,ng
E 12.- o msin gfstnu to
~~~~ 0 ~~~~~~~~~ proreots sob portents~ ~ ~ ~ ~ ~ ~ ~ ~~ ~~~~~~~~~~~~~~~~~~~prjct eL .t-roet
protects Sob-protecsci roped Sob-project
or0
F Screening using Protect cornpoirent specfibc Screnn Forne crtmuect spctt
Leirel2 Z E~o3 0
Dm000~~~~~~~~
4x .1 ~ ~ 3 a~a
S ~ ~ ~ ~ uRene.. Monitor and audit ibe categonsabon process camued out by tbe respective Distrct XEN roth Snip and assistance iroro Upaz,ita Engineer and Assistant Engieer scheirsts andLenel ~~~~ 2 2 oScoong criteria recornenencledlin the EMF The EMU shalt arrange to prepare tbe Enwro.nnental Management Plan (EMP) in tine oath bhe poiicies and regulahons of tbe Wors Banb
2 o rt v or o -2 polices and Governmnent of Bangladesh Tbe Sarnple EMPs documents bane been prepared as port ot EMF process htscb can be enterred for the preparation of sub-pro,ect specfic EMPS; 'o ~~~~~~~~~~~~~~~~~The EMU shaii renew and check the EMP tot consistency and quatiiy and shati ensure the EMP documnents are made part ot contract documients
- 005
WIP IL em is K> Rural Transport Improvement Project:::: ; -~ EA Executive Summary
Other than the ECPs and the EMPs, the EMF has made specific recommendations for (a)implementation arrangements for the EMF, (b) supervision, monitoring and environmental audits, and(c) environmental capacity building in the LGED Environmental screening of the sub-projectsincluded in the first-year implementation programme has been completed, and EMPs have beenprepared ECPs for all types of sub-projects, except the Ulpazila road improvement sub-projects, haN ebeen prepared. For the sub-projects to be included in the remaining period of the project,responsibilities and timeframe has been recommended for environmental screening, environmentalassessment as required, and preparation, implementation of the EMP
2.3 Envir onmental Codes of Practice
ECPs haxe been prepared to define methods and/or procedures to be followed by LGED District andUpazila Engineers, Consultants, designers and contractors for avoidance or mitigation of adverseenvironmental effects that may arise out of sub-projects (note that the potential impacts have beenidentified through the case studies). The codes of practice describe the processes and methods tofollow during (a) overall project planning and design. (b) participatory planning and design process,(c) site sur eys and improvement designs, (d) operation and maintenance stages These codes will beused to draw up the necessary mitigation measures in the contract documents of the Low Impact Sub-projects categoiy.
In the long term, it is intended that these codes x\ill be used as Environmental Guidelines for all LGEDwvorks To this end, the use and effecti\eness of these codes of practice will be subject toenvironmental audits, and further refinement as per recommendations of such audits, during the life ofthe project Responsibility for transforming these codes into overall environmental guidelines wvill restxith the LGED
Environmental Management Plans
EMPs have been prepared for all 36-Upazila road sub-projects to be implemented as part of the firstyear implementation programme Additionally, model EMPs have been prepared for sample sub-projects, one of each type EMPs for the remaining sub-projects, as required, will be prepared as andwhen the sub-projects are identified and designed during the project period
EMIP for First year NN'orks: EMPs for all 36 Upazila road improvement sub-projects haxe beenprepared These sub-project EMPs provide practical mitigation measures, detailed specifications andcontracting procedure to address the following
* Pre-construction stage acti\ ities including site clearance approvals and permits, land and buildingacquisition, environmental training to the contractor, consultants and the LGED staff, relexantspecification for construction plants, machinery and Nehicles, work site survey, pegging andapproval, and vegetation clearance.
* Construction stage impacts and activities including traffic mangement, soil erosion, sedimentation,management of stockpiles, spoil heaps and batters; provision of drainage, potection of waterquality, construction noise, waste management, topsoil saving and re-use; material procurementand resource depletion; protection of sensitixe environmental assets, vegetation, cultural andarcheological sites; reinstatements of temporarily acquired areas for construction or materailsourcing; site sanitation, xvaste disposal and hygiene in the sub-project sites, and others
* Environment enhancement measures including rehabiliation of borrowpits, drainage ditches,improved access to community water supply, and pond improvements
* Post-construction stage activities including re-xegetation, site decommissioning and ancilliary siterehabilitation.
* Operational stage impacts and activities including environmental monitoring, vehicular airpollution, safety and noise disturbances, contamination from spills due to traffic movement andaccidents, and maintenance of storm water drainage systems
Page 8 of 18
I I e ID Rural Transport Improvement ProjectEA Executive Summary
The EMPs provide for (a) site supervison and inspection by the Engineer/DSM Consultants, (b)periodic self audit by the conractorss using a prescribed checklist, (c) environmental monitoring planat construction stage, (d) a EMF compliance and reporting system, (e) annual independentenvironmental audits. Detailed budgets are annexed to each of the EMPs
For all the Upazila road sub-projects to be implemented during the 2nd-5*' year of the project, similarEMPs "Ill be prepared, following similar environmental screening and relevant impact assessment
Model EMIPs. Model EMPs have been prepared for a selected sample for each of the following typesof sub-projects (i) periodic maintenance of LUpazila roads, (n) improe ement of Union roads (111)constructioni of bridges, (iv) Improvement of growth centre maikets, and (v) construction of riverjetties These model EMPs have been prepared to guide the LGED / DSM Consultants to prepare sub-project EMPs, as necessary, for the remaining sub-projects to be designed and implemented during
nd-59 bear of the project Contents of these model EMPs are similar to the EMPs for First Year sub-projects described above
2.4 Independent Environmental ReviewAn independent environmental review had been commissioned for the project The independentreviewers (a) examiined a sample of sub-projects, includiing the sub-projects included in the first yearimplementation programme, (b) appraised the environment assessment process adopted in the project,including an appraisal of the Environmental Analysis Report, the EMF Report, the ECPs and theEMPs, and (c) an appraisal of the participatory planning and design of the project, including tlleconsultation conducted for the environmental analysis and management framework The independentrevieNN recommended incorporation of a number of minor technical details in the EMF, the ECP andthe EMPs With incorporation of these details, Nxhich was undertaken duly by the LGED, theindependent re\ iew opined that the preparation of the project satisfies all safeguard policyrequirements of the Bank
2.5 Environment & Forestrv Clearances
To promote sustainable development in the country through conser ation of environment and naturalresources, the GoB has formulated several policies and plans such as the National Enx ironmentalPolicy (1992), the Forestry Policy (1994), the National Enxironmental Management Action Plan(NEMAP, 1992) and the National Land Transport Policy (2002). The En\ ironment Conservation Act(1995) is umbrella legislation establishing the environmental management requirements inBangladesh This project is within the overall framewvork of the stipulated policies and plans of theGoB, and would contribute to enhancement of the pertinent environmental objectives
As per the Environment Conservation Rules of Bangladesh (1997), the project falls in theenvironmental category "Orange B", and requires preparation of an Initial Environmental Examination(lEE) Report. An IEE Report has been prepared by the LGED, and submitted to the Department ofEnvironment for clearance. Sub-projects in the identified First Year implementation programme donot require any other clearance Ho-wever, sub-projects to be identified in the remaining project periodmight require clearance from the Forest Department and the Bangladesh Inland Water TransportAuthority (BIWTA) These will be obtained, and the LGED will fulfil all requisite conditions beforeany such sub-project is taken up for implementation under this project.
2.6 Community Consultations
Community consultations had been an integral part, both of project preparation in general, andenvironniental analysis and management framexNork in particular Consultations were carried out, andparticipatory workshops organised during background studies with stakeholders such as local LGEDofficials, government departments and agencies, NGOs and international donor agencies During the
Page 9 of 18
IL CDo' eD Rural Transport Improvement ProjectM.W*::---: rEA Executive Summary
site specific case studies, consultations were undertaken with local communities, department officials,NGOs and project-affected persons Additionally, hotspot consultations %Nere conducted inproblematic locations Nvith knowledgeable and affected people, local elite, public representatives,officials and NGOs to understand local felt needs, and elicit suggestions from them on possiblecourses of environmental mitigation/management.
The omerall project is being planned as a participatory process, wlhere communities and local lexelinstitutions including the local self-governments are invol' ed in identification, planning, design, andoperation and maintenance of the sub-projects All sub-projects will go through such participatoryprocess In additioni, the ElIF has piesciibcd detailed consultationi guidelinies, metlhods and tools toaddress relex ant environmental issues These have been incorporated in the ECP also (Note all suchconsultations have been carried out for each of the sub-project included in the first \earimplementation programme)
A separate consultation report has been prepared giving details of each consultation sessions, mainlyfocus group interviews, describing how each of the concerns raised by the communities, NGOs,affected/benefiting groups has been incorporated in the project This report wvill serve as guidance forconsultation during the identification, planning and design of the remaining sub-projects.
2.7 Public Disclosure
Public disclosure of information about the project xxas an important step of participatory consultationin the project A draft enx ironment assessment summary report has been disclosed publicly. The finalenvironment reports (EMIF Report, ECPs, EMPs) have been also disclosed, as per the following
Stace of consultation Information dissemination* Initial disclosure during * Documentation of a summary of the project description and
communirt consultation objecti\ es, and potential adx erse effects of the proposed sub-(Nox , 2002) projects
* Public disclosure of draft * A draft EA summarv (Enalish) at LGED HQ in Dhaka, Worldreports Bank (Dhaka and W\tashington) and LGED website(February, 2003) * Draft EA Summary (Bangla) at LGED HQ in Dhaka, 21 LGED
district offices and LGED \N ebsite* Draft EA and SIA reports (English) at l GED HQ in Dhaka,
World Bank (Dhaka and WVashington) and LGED xx ebsite.
3 MAJOR ISSUES, AV'OIDANCE, AIITIGATION AND ENHANCEMENTMIEASURES
3.1 Regional or Macro-Issues
These issues haxe been identified through the background studies, conducted as part of theenvironmental analysis The roads, the growth centre markets, and the river jetties wvill have potentialto affect the soil quality and the landscape of the adjacent environmental setting. The roadimprovement activities, particularly wvidening of the road formiation and construction of bridges andculverts may affect roadside water bodies, an all-important asset for the rural populace The growthcentre markets and the river jetties will have provisions for potable groundwater supply and thus,depth of the i'ater table and iNater quality, particularly wvith respect to arsenic and/or faecalcoliform contamination are important issues needing careful consideration during planning anddesign of the water supply and sanitation facilities Other than these, no major water-related issuesexist in the project.
Page 10 of 18
CA L E G eDRural Transport Improvement Project
EA Executive Summary
None of the sub-project identified so far is located within or at the edge of designated forest areas, orany other designated natural habitats. Road works require fuel for bitumen heating and will use bricksin the road base or sub-bases, both consuming firewood. Cutting of a large number of roadside trees,and felling of trees for fuel wood are also possible impacts. The usual practice of using agriculturallands for borrow-pits and brickfields from A here bricks are supplied for road construction will affectproductivity of agricultural lands
The majority of project roads occur in low-lying floodplain areas characterized by criss-crossedrivers, canals and vast wetlands The growth centre markets are on the ele- ated lands of the activeI er floodplain, and the jetties would be located along rix erbaiiks Thlese hax e potential to add to the
current disturbance to the marsh and wvetland systems, unless carefully planned and constructed Also,flash floods and riverbank or char erosion are issues to contend with during planming constructionand operation of the sub-projects However, none of the sub-projects are located in the Sundarbans orany internationially recognized wvetlands As such, no potential bio-diNersity impact is expected Butprevention of waste and contaminant flow to vs ater bodies will be major concern Health impacts onthe workers will occur from the air pollution from the burnig of fuel wood in brickfields and bitumenburning Impact from consumption of arsenic contaminated water is likely to occur in the growthcentre markets and construction camps
Each of the above issues have been investigated in relation to the sub-projects, and adequatemitigation measures have been incorporated in the project, in the EM4Ps and the ECPs
There are a number of cultural and archaeologically important sites that are located in the projectdistricts, but not necessarily u\ ithin sub-project sites These sites have been identified on design plansfor the first year works, and will be protected from construction related disturbances In particular, theTemple on the Taltola-Anandabazar Road, which is close to both roadwork and bridgeworks, willneed to be carefully protected during construction
3.2 Sub-Project Site Specific Issues
Upazila Road Improvements There would be potential impacts on water bodies Erosion to roadembankment at the pond/canals/rixer locations, partial loss of roadside ponds are issues to beaddressed through good soil compaction along with good xegetation cover over batter slopes andearthen shoulders Inadequate number of drainage structures and wNater-logging would be resolvedthrough provision of adequate number of cross-drainage structures Dangerous road curves would beimproved to address road safety issues Instead of using one typical batter slope for every roadirrespective of the site condition, site-specific slopes should be used for minimization of agriculturalland take Borrow areas will be reinstated. Use of alternative aggregates wvould be sought so as tominimise use of bricks, and consequent air pollution, fuelwood and topsoil impacts. Carefulrealignments would be taken up to minimise community disruption and resettlement issues
Bridges The major issues are (i) riverbank stability, (n) stability of the approach embankments, (ii)navigation and boat communication, and (iv) the impacts on agricultural land due to approach roadsThese would be resolved through major/minor riverbank protection work, slope protection works onthe approach embankments, and scour-protection on the bridge-piers Given the context andmagnitude of construction, conventional construction of the bridge abutments would be adequate Asassessed from the field observations and community consultations, a navigation clearance of about 2mwould be required To minimise agricultural land loss, steep batter slopes would be adopted for theapproach roads, wvith provision of adequate and special slope stabilization measures
Upazila Road Maintenance The major issues are corrections of shoulders and slopes, earthwvork,bricks and aggregates to be used in the wvork, and induced impacts from road maintenanceDisturbance to the vegetation from corrections of slopes and shoulders, dust nuisance from earthwork,erosion associated with vegetation disturbance and earthwork would be low to moderate Dust
Page 11 of 18
L. G e DRural Transport Improvement ProjectEA Executive Summary
nuisance will be controlled with water sprays, erosion would be controlled by proper compaction ofsoil and planting of new vegetation soon after its vegetation is cleared. Bituminous wastes from roadscrapping, or rock/stone aggregates would be used as a substitute of the brick-aggregates, as and whenpossible A good compaction of the road embankment, extensive vegetation coverage on slopes andadequate number (with adequate opening) of cross-drainage structures would minimize the damageassociated with river/rainwater flooding and current w) ater logging
Growth Centre Markets Improvement The most important concern in the growth centre markets is toImprove the existing highly deteriorated environmental conditions The environmental servicefacilities (toilets, water supply, solid waste maniagement) of the mat kets are inadequate and extiemiielypoor compared to the requirements These issues would be addressed Internal road-cum-drains,\. here\ er possible will be provided, instead of deep roadside drains within the market A ith outlets atsuitable locations to address the issue of existing is ater logging, and ill-maintenance of storm N% aterdrains Solid wastes and slaughterhouse wastes N;ill be be processed into composts for use as blo-fertilizer to the agricultural lands A 'barrel composting' technology has been recommended, since it iseasily operable, does not need skilled manpower and is an income generating activity Water suppliesvould be provided, and testing for arsenic and fluoride will be undertaken prior to installation oftube v\ ells Low-cost sanitary facilities, with adequate provisions for pre\ ention of contaminant flowinto nearby water bodies, hygienic operation and maintenance will be provided Operation andmaintenance is an area where the growth centre markets failed earlier Facilities get quickly
deteriorated, and the market area becomes unhygienic due to lack of maintenance In this project,strategies have been prepared to involve the market users (traders) in routine maintenance works, andcommitment to maintain wvould be a condition for project interx ention in the indix idual markets
Construction of River Jetties' The major issues will be bank instability, construction impacts due toapproach road improvement and provision of basic en' ironmental ser' ices For jetties located on
meandering rin ers, detailed engineering investigations xx Ill be undertaken to define the type and extentof bank protection measures required, before implementation of the proposed facilities Other jetties\Nould be provided with substantial scour protection measures Connecting roads will be impro\edBasic ensironmental services like water supply, sanitary latrine, solid \Naste management facilities andstorm water drainage \\ill be pro%ided Adequate provision has been proposed for adequate andhygienic operation and maintenance
Small Structures on Union Roads. The issues involved are (i) naNigation and boat communicationclearances, (n) stability of approach roads, and (ni) impacts on agricultural lands due to approachroad. A navigation clearance of at least Im above the high flood level will be provided in thestructures located on existing and proposed navigation channels To protect the approach road fromerosion due to wave action of floodwater, slope protection measures vill be adopted To avoid theagicultural land-take slope stabilization measures permitting steeper batter slopes of the approachembankment will be adopted.
4 INSTITUTIONAL ARRANGEMENTS
The responsibility for the project preparation, implementation and management rests wvith the LGEDThe environmental management institutional framework is shown in Table 4.1.
4.1 Implementation Agencies
Implementation of the EMF wvill be the responsibility of the EMU of Project Management Unit(PMU) The EMU will comprise one Executive Engineer (Environment) under Project Co-Coordinatorand one Assistant Engineers (Environment) under each Project Director The Design, Supervision andMonitoring Consultants (DSM) Consultants will have in-house capacity to prepare EA (or LEA asrelevant), to advise on and to superx ise the implementation of the EMF and the EMPs, preparation of
Page 12 of 18
Table 4.1: Environmental Management Institutional Framework
Environmental Management During
Entity EA During Preparation Stage (2002 -2003) EA During Design (2003 * 2009) Implementation (2003 -2009)Roads and Structures I GCMs/ Ghats
PMU Overall monitonng of the EA preparation and integration of EA recommendations into project designs Overall monitonng of the EMPiPlementation and compliance to GOB
and Implementation of the plans (bidding and contract documents) environmental requirements and Bank's
Ensure Implementation EMF and compliance with load corivenants loan convenantsPCC Environmental analysis
compnsing backgroundstudies, environmentalscreening and case Sub-projectstuJdies specific EMPs for
| rE r° o _ component or type- -I -
I mplementation plans of 1 st year works- Finalise EA Outputs (EMF/EMP/ECP) based onrecommendations oM he Independent Reviewv ____________________________________
tRCnutnsindependent Rteview of EA Process and outputs prepared - i - i -IR C n ut ns during Project Preparation __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Upazila II SuperviseEngineer Assisted PMU/PCC durng environmental surveys and Prepare Routig Slip brpnoritsed sub 'AssstXEN insupervisioniEMP/ECP
2 u. Management ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I h EPEC ipemnato
Communitylconsultation proJects provisions t
ythe
contractors
IMonitor EMP/' ' ECP
XEr N Assisted PMWPCC durig conduct of sample case Undenoake Environmental Screening 'Supervise EMP/ ECP implement bystudies including participation community consultation andror Environmental survey ' impiementaiion 'the contractors
= sand supervised" | ~~~~by the UE
nSun . Assist EMU in review of Environmental Assist Xen in SupervisionConsulm o tScreenng and Categonsabon of and Monitoring of EMP supervision of
(ECP)~~~~~~~~~~~~~~~~~~~~~teEP C
pnoritised sub-projects ECP Implementation impementat on- Carry out LEA or EtA. as required bythe Environmental Screening andCategorisation Framework- Incorporate LEA or EIArecommendat ons into sub-projects
EMU Revie env io nmen al screenng and - In collaboration with DSI AC prepare andcalegorisation as submitted by the conduct training programs for LGED _
concerned XEN ' Contractors s field staff-Monitoring EA preparation by DSMC Co-ordinate annual Environmental
-Ensure integration of EA/EMP auditiNg and review of EMF/ECP. ~~~~~~recommendations into protect designs I
and Implementation Plans by the DSMC o
- In collaboration with DSMCo prepareand conduct training programs for LGEDOEngineersI
Contractor i- Implementation and ..............cTrI periodic sell-auditing of .. I.Monito r' EMP imolementalion Supervise I
studies including parlicipation Communityconsulttion andrEnvnmenlsurv- Ensureimplementation I
bof relevant ECP to the tIIndtent possible I
Environmental ta -Annual environmental UAuditing . Cauditing of the sample I
Agency i sub-projects and over Ipnori_ised sub-pro sIprolect Implementation i
I EnvironmentalCSupervision and reviewF
World Bank Review EA preparation by the LGED/PCC i further EA preparation EfIecmmlonngnof EMF p, mplementat,on I
Note ParticIpatory community consultation wilt be essential activities at alt stages of the of the project cycle.
WO L- G__ IE D Rural Transport Improvement ProjectliMWid "* EA Executive Summary
site-specific environmental designs and regular supervision, as necessary, dunng the sub-projects'implementation. The DSM consultants will prepare an Environmental Supervision Manual in thebeginning of their contract to finalise the environmental supervision procedures including inspection,monitoring and reporting to be followed by all relevant parties during the implementation of theproject.
The contiactois will undertake implementation of the environLment measures, and will conductperiodic self-audits The overall project implementation Organization Chart is shown in figure 4 1 Theorganizational structure and staffing of EMU is showvn diagrammatically in figure 4 2
4.2 Environmental SupervisionSuperx ision of ENIF implemenitation will be conducted at tm o levels At the district level, as part of itsox erall supervisory responsibilities, the Executi e Engineers of LGED wvill ensure that the (a)environmental screening checklists and screening fomiats are prepared duly, (b) that the ECP/EN1Precommendations are included in the construction contract documents, (c) these are implementedadequately and timely, and (d) the contractors are reporting correctly and timely
At the o ciall pioject level, the DSM consultant will conduct regular supervision of theimplementation of the EMF. Periodically, the EMU 'ill select representative samples of each categoryof sub-projects, which wvould be comprehensively reviewed, starting from environmental screening toimplementation of the enxironmental measures Additionally, the EMU will arrange participatorysuperx ision sessions, including local communities and other stakeholders.
Procedure and formats for regular environment supervision reports have been prepared
4.3 EnNironmental 'Monitoring
The EMU \\ill be responsible for en-ironmental monitoring \\ ith a focus on compliance monitoringThis will be ensured through regular site inspections, interaction with local communities and otherstakeholders In the initial year of project implementation, the frequency of such visits would bemonthly, which \Nould reduce o\er the later years The EMU may take necessary help of the DSMConsultants in undertaking environmental monitoring
Enxi ronmental monitoring functions during the operational stage of the project xvill mainly lie with theconcemed Upazila Engineers and Executive Engineers, \~ho l\Ill undertake the responsibility with thetechnical assistance of the Environmental Unit of the LGED (which would be in position by then,replacing and incorporating the EMU)
The monitoring indicators have been worked out, and the procedure and fomiats for environmentalmonitoring reports have been prepared.
4.4 Environmental Auditing
The project will arrange for an environmental audit, through an extemal agency, to assess theeffectiveness of the EMF implementation. The principal focus of the audit will be to assess the extentto which the environmental codes of practices and appropriate mitigation measures in accordance withthe EMPs have been implemented in the sub-projects The auditing agency w\'ill also assess theeffectiveness of the (a) supervision and monitoring in the project, (b) efficacy of the environmentalinformation system to be established, and (c) effectiveness of the environmentalmitigation/management measures, including those contained in the EMPs and the ECPs Outputs fromthe annual environment audits will be used to improN e the ECPs, EMPs, and the EMF as required andappropriate.
Page 13 of 18
Figure - 4.1Project Implementation Organisation Chart
Ministry of Loral Govemrnment,Rural Development and Cooperatives
Local Goverment Dimsion
LGEDChef Engineer
(HO-Ohaka) World Bank
LGEDAddl Chief Engineer
jHQ Dhakau)
Project Direco r Consultant
I Suptd Ens.neer RTIP ~(Cnsulae' "'| (HO-Dhaka) (Protect Office, Team Leader PSI.C
I _ Dhaka) (~~~~~~~~~~Conoatlani's Pro,eclOizDha ka)
|Deouly TL (Protect Offic Dhaia)
XENs H LclCmul and
Upaz,la Engineers_.
Field office srtaff,Resident EngineerQuahly Control EngineersD,sl,.cl Engineers
-Techmncal support slaff Project office staffI Admisnsralive support staff Desciptne Specialist
| ConlraclomslLCS . F + including Environmental
.Techm:cal support staff
.Adomnsiative suppOrtstaff
Flgure 4 2 EMU Organogram
-C- t CbeEn2rg LGED | -
, Pro1no Ce-ord,eDaior---:_ , ,
r ,, _ ,, .._ ~~RTIP ,,_ _.- _
EXECUTIV'E .D i P7Ottu-o .W ENGIN'EERPorllrco
,{ I . ~~~~(ENVIRONMENT) 5
2- . -.
,_' ''t '...'r_ _ * --* {~~~~~~~~, .c
W1\ IL G__ e D Rural Transport Improvement Project: :..: ...- v .... _._.. EA Executive Summary
5 CAPACITY BUILDING AND TRAINING
5.1 Overall Capacity Building
In the medium to long term, the LGED will recruit one Senior EnN ironmental Engineer of the rank ofthe Executive Engineer in each of the 10 LGED Work Regions, countrywide All the staff of the EMUto be established in the PMU for the current project xv ill eventually be inducted into the core staff ofthe LGED, and will be financed from the overall revenueladministrative budget of the LGED These
ivill be confirmed by the institutional strengthening action plan (ISAP) currently under preparation
To ensure that the LGED works are enN ironmentally sound and sustainable, environment managementprinciples will be fully integrated in the LGED project-cycle including planning, desien,implementation and operation To achieve this, following measures haN e been planned
* Effective implementation of the EMF for the RTIP as a pilot,
* Strengthening of the Environmental Unit of the LGED (at its HQ) through formal and on-the job-environmental training of the staff; and continued environmental training for the LGEDenvironmental personnel as well as the engineers of LGED Planning and Design Unit,
* Recruiting one Environmental Engineer in each of the Circle/Divislonal offices of the LGED,
* Revision of the Environmental P'lanning Manual incorporating LGED's project experiences, andthe ECPs prepared for RTIP, and,
* ImproN ing co-ordination among the Planning and Design Unit, Environmental Unit and DistrictSociologists to ensure integration of the environmental and social concerns with the engineeringdesigns
5.2 Training
The environmlental training programme proposed will equip the EMAU and other LGED Engineers.xNho will be directly involved in the planning, design and implementation of the project, to understandand appreciate the EMF requirements, to prepare and re\ ie\x the screening reports, LEA, and EM4Ps,and to monitor the implementation of the sub-project ENMPs The EMiU staff, in turn, will train otherengineering staff of the LGED and will expose senior members of the LGED to environmental andsocial issues associated with the rural transport and market improvement and maintenance sub-projects Environmental axxareness campaigns within LGED as a N\hole is also planned A detailedenvironmental traminn plan, covering the LGED EMU'engineering staff, the consultants and thecontractors has been prepared
Each environment staff of LGED wvill maintain good records and prepare dissemination notes onspecific issues and problems encountered and resolved These will be evaluated and periodicallyincluded in LGED's works manuals This is planned to ensure that issues and resolutions appropriateto the local context are incorporated in the overall working of the LGED.
Short Term Training Course for the ENMU Head A short-term training xvill be arranged at AIT,Bangkok, for the Executive Engineer (Environment).
6 IMPLEMENTATION SCHEDULE
The entire project will be implemented over a period of 5 years. An integrated and sequencedenvironmental management and civil works schedule for the entire project is shown in Figure 6 1Implementation Schedule
Page 14 of 18
Figure- 6.1Rural Transport Improvement Project Implementation Schedule for Environmental Management Framework
ACTIVITIES FY 2003104 2004 05 200506 200S01 2007108
s !~~~~~~! ~~'011° 1 'I, 12 r"! 5to l " Xl31 t s Il ; '; 7u -5^ Z snl 7 i li'i51 n ' j;'-m t141 u1nrl1t1 f1wtll- ,.- -*I-.,-'.,-.,',,*- ~ ~ ~ ~ 1 ml *7 07 7*7 7. 0' *77* t"t*,0 - rI I
ENGINEERING DESIGN AND 0 0PLEMENTATION Ist Year Programmfe 2nd Year Progranre 3rd Year Prgr,a.ae 4th Year Progranre 5th Year Prorgramme
impro,e,eent of Feede, Roads (FR.) - I I i Ii
E-ro So rd Oo N.4 FR. R t S- |I..,ii
Perlodlc M.lnt.nan.. and R.h.1,litatlon of Feed., Road, (FRs) I || I _. .. _
Cnntr,Om(0n0of Draina 0 *0 ,0 on0RuralRoad0 ) ,! I
Ieprove-ent of Growth Centre Marikets | I |
S.nnnnrOOs7o.0700tereie) I jil lilll*ll T,* t I I *I-.e-lt-,1-. 1 1-,--e , .!I I I I I__
t.pro-nent of Ghrots (RI-e Jetties) I F F I --
IMPLEMENTATION OF EMFF I I IEnvlronmental Screening and Assessment
I~ 0;1-d CA. IJ , ' I I IFr i I | Sm O .1 E r.oro,.,r. - « lr - i !I.I .g[ o , _ 1***4* *I* j t I F , '
~--E- ECP- djm/-- ,D . A
rraininsg Program -t t i i i i j I 'V i' -t i '~ .I £ C2nOr7t,,,o.n.r p,,,.,e,,> - I I! !i il . : . . .. ,. II). ,' i | t
9V1Vr,tn0.Enn oAns.n,n7IE0(ni.m2 _ i I I , I I I I 7'I
0,7vt07 6 .. * 0_.
Envronnmt enoa Spr vlo Monloln Isd '|
E, I . I. .A .., I I .... . | . .
Commoe n, Conolatenironmna Code oll li i Jli _' ,)7 111 L.._.7
07/ 0 mErIt It '. _ _ _ _EA-.I, n -Trmagl ne.Psrr1
Module I~~~~~~~~~~~~ I i ' ' F F
Modulet 2:FF7 7,. I7
Module 3 _.,
Moduled 7 77
Auditing7 ,
R-nise and Update Ennlronmenta1 Codes of '
Practic I LGED Ennironnent.t Planning, 7.
And Management Gaideiines
*_ -e D Rural Transport Improvement ProjectEA Executive Summary
7 ENVIRONMENT BUDGET
The total environment budget for the project is US$ 4 5 million, as detailed in Table 7.1 below
Table 7 1: Environment Budget in RTIP
Budget Head | Amount Reference to Overall Project Budget HeadBudget Head ~~~~(US 5)
EMUJ Establishment Budget 166,667 Part of the PMU Establishment Budget
Enx iromnental Mitigation 3 085,833 Exclusive of Environmnental ManagementEnhancement , budget
Exclusive of EnN ironmental ManagementEneironmental Monitoring 236,613 budget
En% ironmental Training 100,250 Part of the Overall TA/ Training Budget
Community, Consultation (Additional Part of the Overall TA/ Design/ DSMConsultation for Environment 11,917 Consiltancy BudgetAspects)
DSM Consultant Ser\ ices (forEn\ ironment Personnel and 433,333 Part of the DSM Consultancy Budget
associated costs)
Enxironmental Auditing Consultants 116,667 Part of the Technical Audit ConsultancyFees Budget
Not Costed Implementation of the EMF
Total 4.151,279 (Screening of the remaining Sub-Projects,preparation of Limited or Full EA),Compliance to Environmental Management
Contingencies (( about 10%) 415,128 Codes and Plans, Regular Supen'ision andCompliance Monitoring These are part of the
Grand Total Environment Budget 4.570,000 DSM Consultancy and the Overall Project(rounded off) 4, , Management Budget
8 RESETTLEMENT FRAIMEWVORK OF THE PROJECT
There are seven components of the RTIP such as (I) Upazilla Roads (UZR) Improvement, (2) Periodic
Maintenance of the Road, (3) Union Road (UR) Improvement, (4) Growvth Center Improvement, (5)
Construction of Jetty/Ghat, (6) Construction of Major Bndges on roads, (7) Construction of Minor
Structures on Union Roads Land acquisition Nvill be restricted only to Upazila Road Improvement
inclusive of the structures thereon It has analysed that out of the total 34 first-year Upazila roads of
about 262 km spreading over 15 distncts, 26 roads will need land acquisition of approximately 68
hectares that would affect approximately 5500 landowner households and 11000 persons The
acquisitions for widening, wherever required, will mostly be in strips and the acquisition will displace
households and business that may have been squatting on LGED and other public lands As these and
any other potential adverse impacts are to be mitigate according to the World Bank's safeguard
However, ginen that the magnitude of the acquisition and the impact details of the entire project,
xAhich are required to prepare a standard Resettlement Action Plan (RAP), it has been decided that
LGED would instead prepare a Resettlement Framework (RF) for the entire project. The RAPs would
be prepared separately for each phase after land acquisition needs and their locations are determined
Page 15 of 18
L G Rural Transport Improvement ProjectNON EA Executive Summary
The RF, as proposed contains (i) a legal framework outlining the principles and guidelines which willbe used to acquire lands and mitigation of adverse impacts; (n) a detailed mitigation policy matrix,(ii) an organization framework to plan and implement the mitigation measures; (iv) a grievanceredress procedure for the project affected persons (PAPs), (v) a framework to monitor progress in landacquisition and RAP preparation and implementation. With this RF in place, the RAPs wvill basicallyinclude location-specific impact details and, if necessary, review/revision of the mitigation measures.resettlement budget and the implementation schedule
The RF has been prepared by using the Bank's Operational Policy on Involuntary Resettlement (OP4 12) and the Acquisrtiouz and Reqzisition of Imnmovable Pi ope ty Ordinance, 1982 of Bangladeslh Asdone in all Bank-financed projects, the RF has proposed to use the lawv to legalize the acquisitions as*required in the present land administration system of the country HoNNever, the principles andguidelines of the OP 4 12 have been used to plan and implement the impact mitigation policies Thefollowing principles and guidelines will be used for land acquisition, formulation ofcompensation/entitlement policies, and planning and implementation of the resettlement activities
8.1 Land Acquisition and Mitigation Principles
Alininiziln2 Ad4'erse Impnacts: To the extent feasible, the project will consider alternative engineeringdesigns to avoid or minimize land acquisition in order to minimize its adverse socio-economic impactson the people and communities Under unavoidable circumstances, considerations will be made to (i)axoid or minimize displacement from homesteads, (n) avoid or minimize displacement frombuildings/structures used for permanent business/commercial activities; (iii) use least productive lands,and (is) avoid acquisition of community facilities like educational significant, and the like
Mitigationj Principle NWhere displacement unavoidable, resettlement of the project affected persons(PAPs) will be planned and developed as an integral part of the project, and will be implemented as adevelopment program In addition, the RF has used the following principles to determine the nature ofimpacts that would require mitigation and the PAPs wlho would be entitled to assistance under theproject (i) absence of legal title v\ ill not be considered a bar to assistance, especially for the sociallyand economically v ulnerable persons and groups, (ii) homestead-losers, including thehouseholds/persons squatting on public lands, will be given the options of physical relocation indesignated sites or any locations they choose, and will be assisted with relocation, (ii) the project willrebuild or provide access to alternatives, where community facilities and affected, (iv) economicallywell-off persons who use their social and political influence to use public lands xvill not qualify forassistance, and (v) the project wivll not be used to collect arrear land development or any other taxes
ProjectAffected Persons (i) Owners with legal titles/agreements to the lands and other properties, (n)
squatters and others using public lands, (iii) users of vested and non-resident properties, (iv)sponsors/beneficiaries of development programs using public lands (e g., economically vulnerablegroups), (v) Persons with usufruct rights; and (vi) Communities/groups w here impacts are community-wide Certain guidelines will be used to determine eligibility of the affected persons forcompensation/assistance
8.2 Compensation/Entitlement Modalities
Impacts to be Afitijzated Since the most preferred "Land-for-land" option is not feasible in land-scarce Bangladesh, the compensation for lands xwill be fixed at their replacement value, and for otheraffected properties at replacement costs or market price, which will qualify forcompensation/assistance: (i) land of all kinds, (n) all non-land assets, such as houses/structures, trees,crops and other immovable assets, that are situated on the acquired lands, (m) physical relocation incases of homestead loss, (iv) temporary income loss by business operators and their employees, (v)loss of rental income from houses/structures built on acquired private lands, and (vi) loss of use ofvested and non-resident properties, which are not under lease No compensation will hoN ever be paid
Page 16 of 18
___ L. G e Rural Transport Improvement ProjectEA Executive Summary
for (i) acquired lands for which the affected persons do not possess legal titles acceptable to theDeputy Commissioner, (ii) equipments, machineries or parts thereof, which can be dismantled and
moved away intact, (in) loss of use of vested and non-resident properties under lease, and (iv) loss of
rental income from houses/structures built on public lands.
Cut-Off Dates: Cut-off dates will be established to identify the non-land assets that will qualify forcompensation, and to discourage attempts to abuse the mitigation policies by defrauding the projectThese are the dates on Ahich census of the affected persons and their assets are taken No person orhis/her assets will qualify for compensation unless they appear in the census taken on the cut-off dates
Compensation Pak ment: Given that the existing laxN xvill be used to legalize the acquisition, a part ofthis compensation will be assessed and paid to the title-holding PAPs by the Deputy Commissioners(DCs-responsible for the acquisition) If the payment, 'compensation-under-law' or CUL, is lo% erthan the replacement x alue/market price, LGED project office will directly pay the difference (top-up)
to make up for the shortfall. The compensation/entitlement due to all other PAPs, Xxho are not
recognized by the law, \v ill also be directly paid by LGED project office LGED it-iul ensul e that the
compensation/entztlenient dIIe to the P.4Ps are paid in fuill befire the' a, e evicted from the acquired
private andppublic lanids
Grievance Redress: LGED x\ill establislh a giievance iedress piocedure to deal with vaiious non-legal
issues that may arise during preparation and implementation of the resettlement actviities They more
often involve PAPs or affected assets missed by census/baseline surveys, and minor disputes
concerming co-ownership, co-inheritance, etc of the affected properties A Grievance Redress
Committee (GRC) under each contract will try to resolve such issues amicably by bringing together
the contestants Decisions made by the using this mechanism xvill be binding on LGED The GRCs
will not provide legal ad\ ice to the contestants, and its proceedings vill be recorded and monitored
8.3 Implementation Arrangements
The Project Management Unit (PMU) at LGED, headed by a Project Coordinator, will prepare and
implement the phase-x\ ise land acquisition and the resettlement action plan In carrying out the
resettlement activities, LGED will utilize its existing staff up to the Upazilla levels, and will appoint
additional field staff under the project The key LGED staff consists of an executive Engineer (XEN)
in each district, a Upazilla Engineer (UE) and a surveyor, with other supporting staff at the Upazilla
The project vill appoint a full-time District Sociologist (DS) in each district and a Community
Organizer in each Upazilla In these efforts, the (PMU) will be actix ely assisted by the DSM
consultants by providing full-time services of an experienced Social Scientist, a Resettlement
Specialist and a Land Acquisition/Implementation Specialist As and when necessary, services of
another sociologist and a participation specialist will also be available for planning and
implementation of the resettlement activities
Implemeentationi Proceduire: Land acquisition projects begin with the selection of the roads and otherphysical components and determination of the acquisition requirements and their locations,
preparation and submission of the acquisition proposals to DCs, Nvho then invokes the legal acquisition
process The RF clarifies all the major time-consuming steps in the legal process Some of the processtasks, such as census of the affected persons and their assets, could begin only after identification ofacquisition requirements and thelr exact locations on the ground. The RF clarifies all major tasks andsteps in order for timely completion of land acquisition and RAP preparation and implementation
Mon itorintE and Evaluation: The pre-requisites for land acquisition and RAP preparation are selection
of the physical components, and determination of acquisition requirements and their exact locations on
the ground Monitoring xvill consist of an array of steps related to these tasks, and others involved inthe process leading to commencement of the civil works. The project Nvill set up and operate anintegrated system by using verifiable indicators to monitor and report progress and performance, in
Page 17 of 18
Ica L 5 G EDRural Transport Improvement ProjectEA Executive Summary
terms of the integrated schedule of these tasks The RF includes an integrated schedule with
monitonng indicators and formats to report progress on land acquisition and RAP implementation
8.4 Land Acquisition and Resettlement Budget
The major direct cost items are lands of all kinds, houses/structures, and standing tress, compensation
for which will be paid at replacement/market price There may also be a few items, such as temporary
income loss, house construction grants, etc which will add to the cost of resettlement. In addition,
there are overhead and administrative costs, such as those for the project-financed LGED staff and the
Design, Supervision and Monitoring (DSM) constultants The budget provided in the RF for the entire
project is based on the replacement/market value estimated for various items, which wvill be affected
under the first phase works Provision of USS9 million has been proposed for land acquisition and
R&R acti\ ities under the project
Page 18 of 18
Section-2
Resettlement Action Plan(RAP)
GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESHMINISTRY OF LOCAL GOVERNMENT
RURAL DEVELOPMENT AND COOPERATIVESLOCAL GOVERNMENT DIVISION
RURAL TRANSPORT IMPROVEMENT PROJECTRESETTLEMENT ACTION PLAN
FIRST PHASE
(FINAL DRAFT REVISED)
PREPARED BY
LOCAL GOVERNMENT ENGINEERING DEPARTMENTLGED BHABAN, AGARGAON, DHAKA
APRIL 2003
FINAL DRAFT(Revised)
TABLE OF CONTENTS
Page No.
List of Abbreviations UsedList of Annex i
1.0 THE PROJECT AND ITS OBJECTIVES AND RESETTLEMENT 1IMPLiCATIONS1 1 Land Acquisition and Resettlement Needs 11 3 Resettlement Action Plan for the First Phase Works 21 4 Minimizing Land Acquisition and Resettlement Needs 3
2.0 LAND ACQUISITION AND THE RELATED IMPACTS 42.1 Census of the Project Affected Persons 42 2 Brief Socio-economic Profile of the Project Affected Households 62 3 Impacts of Land Acquisition 7
3.0 MITIGATING THE ADVERSE IMPACTS 8
4.0 RESETTLEMENT BUDGET FOR THE FIRST-PHASE WORKS 8
5.0 MONITORING AND EVALUATION 10
6.0 TIMETABLE FOR LAND ACQUISITION AND RESETTLEMENT 127.0 TASK AND RESPONSIBILITIES 12
FINAL DRAFT
ABBREVIATIONS USED
BSES Baseline Socio-economic S,urveyCi Corrugated IronCO Community OrganizerCUL Compensation-Under-LawDC Deputy Commissioner:DLAC District Land Acquisition CommitteeDS District SociologistDSM Design, Supervision & MonitoringDSMC Design, Supervision & Monitoring ConsultantsEP Entitled PersonsES Executive SummaryFRB Feeder Road Type-BGOB Government of BangladeshGRC Grievance Redress CommitteeHHH House Hold HeadsHCG House Construction GrantHTG House Transfer GrantIDA International Development AgencyJIV Joint Inventory VerificationJIVT Joint Inventory Verification TeamLA Land AcquisitionLAO Land Acquisition OfficerLAP Land Acquisition PlanLGED Local Government Engineering DepartmentMOLGRDC Ministry of Local Government, Rural Development & CooperativesNGO Non-government OrganizationOP Operational PolicyPAH Project Affected HouseholdPAP Project Affected PersonPD Project DirectorPlO Project Implementation OfficePMU Project Management UnitRAP Resettlement Action PlanRB Requiring BodyRBPP River Bank Protection ProjectRCC Rod Cement & ConcreteRF Resettlement FrameworkROR Record of RightsRR Rent ReceiptRR-1 Rural Roads-1RRMIMP-II Rural Roads & Markets Improvement and Maintenance Project IIRTIP Rural Transport Improvement ProjectSIA Social Impact AssessmentSRRMP-II Second Road Rehabilitation and Maintenance Project-IlTOR Terms of ReferenceTRRMP-III Third Road Rehabilitation and Maintenance Project-lIlUE Upazilla EngineerUNO Upazilla Nirbahi OfficerUP Union ParishadUSD Dollar (American)V&NR Vested and Non-residentVP Vested PropertiesXEN Executive Engineer
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FINAL DRAFT
LIST OF TABLES
PageNo.
Table-1 Project Component 1Table-2 Protective measures taken through design to avoid land 3
acquisition.
Table-3 Vital Socio-economic information of affected H/H 5
Table-4 Selected information on HH size 6
Table-5 Occupation of HH 7
Table-6 House/Structures affected on public land 7
Table-7 Severity of loss of land 8
Table-8 Estimated cost for land acquisition resettlement and rehabilitation 9
LIST OF ANNEXES
Annex-1 Entitlement Policy Matrix 14Annex-2 Estimated cost for land acquisition resettlement and rehabilitation 21
Annex-3 Roles and Responsibilities 23
Annex-4 Land acquisition and affected landowners 30
Annex-5 Houses/Structures Affected on Public Lands 31Annex-6 Houses/Structures Affected on Public Lands 32Annex-7 Trees Affected on Private and Pubilc Lands 33Annex-8 Selected Socioeconomic Information 34Annex-9 Occupations/lncome Sources of the PAPs 35Annex-1 0 Distnbution of Landowners and lost Lands in different Holding Size 36
GroupsAnnex-11 Major Income Source Frequency Distnbution 37Annex-12 Selected Demographic and Other Information 38Annex-14 Monitoring Progress in the Processing of Land Acquisition By 39
LGED/ConsultantsAnnex-15 Suggested Format for Monitoring Progress in the 41
Legal Land Acquisition ProcessAnnex-16 Monitoring Progress in CUL Payment by DCs, by 42
Land Acquisition Cases (LAC) and DistrictAnnex-17 Summary Information on Compensation Payment for 43
Private Lands and Other Assets by Deputy CommissionerAnnex-18 Summary Information on Compensation (Top-UP) 44
Payment for Private Lands and Other Assets by LGEDBy Contract and Mouza
Annex-19 Summary Information on Grant Payment by LGED to 44Squatter and Other Public Lands Users, By Contract and EP Groups.
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FINAL DRAFT (Revised)
Local Government Engineering Department
RURAL TRANSPORT IMPROVEMENT PROJECTRESETTLEMENT ACTION PLAN
FIRST PHASE
1.0 THE PROJECT AND ITS OBJECTIVES AND RESETTLEMENTIMPLICATIONS
The Local Government Engineering Department (LGED) under the Ministryof Local Government, Rural Development and Cooperatives (MOLGRDC),Government of Bangladesh, will implement the proposed Rural TransportImprovement Project (RTIP) with financial assistance from the World BankThe project will variously improve 1,122.00 kilometers of Feeder Road-B and500 kilometers of Rural Roads-1, 150 Growth Center Markets, 45 RiverJetties and 34 bridges of length about 1,500.00 meters The Project covers21 districts and will be implemented in five phases over a period of fiveyears.
It is expected that successful implementation of this project will help toreduce rural poverty by enhancing productivity and access to innovationsand more gainful marketing facilities to the people and communities throughimprovements of physical infrastructures and rural road networks. To thisend, the project's physical components, such as the roads, markets and riverjetties will yield better transportation and socio-economic networks to allowfor maximum intra-rural as well as rural-urban interactions
Table-1: Project Components
Project Components > . __J I~~ II
a) ) 0) CD a)< ) U) U) U) U
O O 0= X c
Feeder Roads-B(Kms) 1122 262 488 372Rural Roads-1 (Kms) 500 - 170 170 160 -Markets (Nos.) 150 - 40 40 40 30River Jetties (Nos.) 45 - 15 15 15 -Bridges (Meters) 1490 -| 1175 315 -
1.1 Land Acquisition and Resettlement Needs
Notwithstanding the expected benefits, it is determined that the project willcause certain adverse impacts mainly due to land acquisition. Theimprovement on Growth Center Markets, River Jetties and Bridges will be
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FINAL DRAFT (Revised)
carried out on the existing lands and facilities The improvement of FRBsand RR1s will also be on existing alignment on LGED's own lands along theroads, however, small amount of land from private ownerships for wideningof the existing road alignments will be needed.
Acquisition, wherever required, will generally be in narrow strips, which isexpected to affect a large number of landowners with the loss of smallamount of land. It is also likely that the acquisition will displace householdsand businesses on private land and as well as those, squatting on LGED orother public lands. These are sparsely located small roadsideestablishments in cluster at small market places and road junctions,generally operated by people living by the roadside and often serve a knownclientele in the vicinity. The details and magnitude of the impacts of theproject as a whole, except for the first phase, are not all known at this stage,because selection and design of the physical components of the subsequentphases will be carried out phases-wise.
1.2 Resettlement Action Plan for the First Phase
As stated in Resettlement Framework (RF), the project triggers the WorldBank's Operation Policy 4.12 on Involuntary Resettlement, and the adverseimpacts are to be mitigated in accordance with the principles and guidelinescontained in this Operational Policy As the impacts of the entire project arestill not known, LGED has prepared a Resettlement Framework (RF), whichwill apply to the project as a whole, instead of a standard ResettlementAction Plan (RAP). The legal framework, the mitigation principles andpolicies, as well as the planning process and implementation mechanismsproposed in that RF are to be followed for the entire project With theResettlement Framework, separate Phase-wise RAPs are to be prepared inkeeping with the selection and design of the physical components
LGED has accordingly prepared this RAP to deal with the adverse impactsthat would be caused by the land acquisition and displacement under thefirst phase. The proposed RAP presents a brief socio-economic profile ofthe affected people/households, the process followed to prepare the RAP,pertinent mitigation measures as proposed in the RF, the budget for the firstphase resettlement, an implementation schedule, and a framework formonitoring implementation of the resettlement activities (A computerizeddatabase contains details of the impact that required for implementation ofthe specific mitigation measures).
1.3 Preparation of RAP for the remaining phases.
From the Time Table for Land Acquisition and RAP implementation it isevident that the process is long one. In the climatic condition of Bangladeshcivil works, perhaps, can not be started before October. Therefore,subsequent phases Topographic Survey, Geometric should be completed bythe end of September each year so that major task relating to preparation ofLA proposal, conduct of census, approval of Land Acquisition proposal by
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FINAL DRAFT (Revised)
the competent authority, RAP preparation and implementation can becompleted within June of each Financial Year.
LGED will obtain World Bank clearance of phase wise RAP before the end ofFinancial Year 2.
1.4 Minimizing Land Acquisition and Resettlement Needs
The participatory approach used for selection of the roads and other physicalcomponents, has been extended to prepare the Resettlement Action Plan(RAP). LGED organized public consultations at the Union Parishad andcommunity levels, with various types of participants such as local UPChairman, member, community leader, school teachers, religious leader andspecially with the Project Affected Persons (PAPs) The inputs from theseconsultation meetings were utilized to minimize land acquisition anddisplacement Some of the efforts made in this regard are as follows
(9) Considered alternative designs to minimize the use of private lands,(ii) Utilized of public lands as much as possible;(iii) Minimized acquisition of homesteads, buildings and other facilities
used for permanent business and commercial activities; and(iv) Avoided acquiring community facilities like educational institution,
places of worship, cemeteries, cremation grounds and structures ofhistorical/cultural heritage and significance.
As a result of the afore said efforts as many as in 223 locationsacquisition could be avoided by taking protective measures(Construction of retaining wall, boundary wall with project cost) throughdesign. These are mainly public utility services, religious institutions,water bodies etc. In some cases existing alignment has beenabandoned and a bypass designed to avoid acquisition of large numberof commercial establishment as for example Jhalmoliahat bypass in theJhalmoliahat - Mollapara hat road, at Jhalmoliahat end in Rajshahidistrict. Table -2 below describes the effort
Table-2 Protective measures taken through design to avoid landacquisition.
Pond Grave Mosque Ditch Tank Borow- Eidgah Holy School TotalYard Pit Shirine
80 41 35 21 34 2 6 3 1 223
During implementation of the civil works further attempts will be made toresume public land from private use. All possible adjustments will be made inroad alignments and widths to minimize acquisition and displacement.
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FINAL DRAFT (Revised)
2.0 LAND ACQUISITION AND THE RELATED IMPACTS
The first phase works do not include Rural Roads Type-I (RR-1); landacquisition is required for only the FRBs. In this phase, a total of 33 FRBscomprising of about 262 kms, on an average 8 kms per road will beimproved in 14 districts. According to the detailed engineering designs,acquisition of private lands amounts to a total of 51.450 hectors (equivalentto 127 100 acres), on an average of 0 485 acres per kilometer of the 33roads'.
2.1 Census of the Project Affected Persons
LGED has taken census of the Project Affected Persons (PAPs) and theaffected assets, including a brief account of the households' present socio-economic characteristics. The information on land includes name of thepresent ownership, area of land and types of the land i.e. agricultural,homestead, ponds etc. The raw census data have been computerized, ofwhich the information on the losses of the PAPs that will be further verifiedduring On-Site Joint Inventory & Verification (JIV) in order to calculate thecategory-wise compensation for the individual PAPs with a view to preparethe entitlement files.
To conduct the census following activities were done:
a Two formats were developed to collect information one used for theaffected private landowners, and the other for the squatters;
b. Field level staff of LGED, specially District Sociologist (DS), AssistantEngineers (RDP-11). Community Organizer (CO) were given one daysorientation in two reasons namely Dhaka and Rajshahi on separatedates to conduct census.
c. LGED personnel contacted PAPs to PAPs and filled up the data sheetsd. To conduct the census LGED personnel used land acquisition plan, plot
schedule and other related document.e. The public representative of Local Government institution of Union level
were inform of the issue by the LGED to get their support but due to UPelection at that time the expected support was not available to the fullextent.
f. To check further encroachment after census, video recording done byLGED for each road and the date of conduct of census and videorecording has been fixed as cut-off dates. The PAPs were informed ofthe purpose of census, video recording and the process of RAPpreparation and implementation by the field staff engaged in censuswork.
The amount of land under acquisition is subject to further documentary verification by theDeputy Commissioners (DCs) during the legal acquisition process The overall amountmay slightly increase or decrease The amount also differs with the census reportbecause certain percentage of PAPs were not available at the time of Census mostly onthe ground of absentee land ownership and in some cases unwillingness to givenecessary information to the in numerators.
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FINAL DRAFT (Revised)
Some of the important Socio-economic information of affected HH shown below inTable - 3.
Table - 3: Vital Socio-economic in formation of affected H/H.
No. District u _ -SI NameotRoad Nameot .~ 0 ~ a .
- 89834 125 0 244 3180 476 0 0~~~~~~~~~~~~~~~~~~~~~t1 RaabanKakohat ajshhi 25 16 119 50
2 Jhaimoliahat- 421 119 283 I 2637 116559E 290 5 5289 15 135M ollahparahat _________ ____E E__ _ _ _ _ _ _ __ _ _ _ _ _ _
A z h ar A fsar _ _ _ _ _ _ _ _ _ [ _ _ _ _ _ _ I L _ _ _ _ _ _ _
5 Lamipu-Dorppur Naroe 32 54 17 217 ]8337 26 0 71 74 6
6Rajaar- Kaon atRaosah 367 296 299 31720 8931 13000 33 4 7274 3 15046 89 8 800
Mollhpahatr __ ___
74Sanrhiat24Mailan 1320 58 75 1055 66146 872 16 3038 59072 8 5 620 0978
Azhasr hfat II
8 Sultanganj - Perirhat Bogra 240 220 90 1400 47829 91 0 262 5 673 419 878 172850
9 Shariakandi- 377 255 263 2561 81338 285 0 503 11 097 910 890 204750Chandanbasia__ _ _ _ _ _ _ _ ___ _ _ _ _ _I_ _ _ _
10 Birgram -Kharna- 206 181 147 142 54916 62 2 47 5 948 351 89 12~50-0
Mazr 16 2 2411 Dhupchanrchia - 57 54 29 -392 15076 30 0 69 10 731 136 0 0
12 Boalia R&H - Sirajganj 255 94 230 221 504 212 1 F5 6 050 74 730 -313
Solon a GC__ __ _- _ _ _ _j
13 ISealkola - Bohul 20311271 143 2442 394441 1 38 3 490 4 9771 429 202 86010
14 IHorinathpur- 252 59~ 151 2116 7185317] 7 -274 - 5580 662 [2848 568518Dhekurra GCM _ _ _ _ _ __ _ _ _ _ _ _ _
15 ODhaka Aricha RHD- Dhaka 120 71 58 786 9799 17 1 36 103 35 I 61050Kalatiapara __ _1 268 _____
16 Dhaka Arichra RHD- 16 4 8 87 356613 0 29 1 612 20 10 0iMuorakanda ____ ______
17 lKapasia - Gazipur 246 229 143 2025 733001 141 0 310 4 936 419 770 4301577_Monohardi ____
18 Balirlek-Harirampur Manikganj 185 165 87 1370 91311 89 2 289 2 020 228 3318 1293627
19 Lauhaganj-Goali Munshignaj 21 17 12 266 3993 9 0 31 0 883 146 1375 830600Mandrahat
20 Sreenagar -Tantor 32 21 29 155 11462 32 0 44 5 656 50 0 0 00
21 Betka -Tongrbari 2 19 4 195 1277 7 0 25 3 061 122 255 184750
22 Shibpur-Belabo via Narshingdi 392 198 277 3329 119733 277 0 487 5 942 776 8874 290428-4,Jailara BazarII
23 Madhabd;- Kharia ~ 264 232 151 2591 31843 149 90 377 5 304 581 135 2987000
24 Atgram -Zakigan, Syihet 40 28 15 283 11083 19 0 68 0 410 80 00
25 Gobindapurbazar- Moulvibazar 73 62 52 476 36849 52 0 132 4 505 112 0 0Atghor-Ratgaon
26 Munshibazar- 171 67 140 1234 469 10 0 287 11 493 404 442 78300Mokambazar viaSon _ _ _ _ _ _ _ _ _
Total 4862803 320 32512811881 3263 231 7562 127.1 011059-9 30246 15.112884
There is no impact on community assets.
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FINAL DRAFT (Revised)
2.2 Brief Socio-economic Profile of the Project Affected Households
There might have few information gap during the present census for thatreason LGED will conduct a more structured socio-economic baselinesample survey of the Project Affected Persons specially during JIV, prior tothat, random sample checking will also be conducted by LGED. The censushas nevertheless gathered information on a number of demographic and
socio-economic aspects of each project-affected household In the processof RAP preparation for the subsequent phases the situation will obviouslyimprove. In the meantime the World Bank has briefed the concern officials ofLGED for their capacity building to conduct of census. Annex-4 to Annex-12to this RAP contains the information gathered relating to a number of socio-
economic aspects, which have been summarized in terms of the selectedroads (The raw data have been computerized)
Household Size and Schooling Level (Annex-6): The census dataindicates that affected households are in general much larger than thenational average of the household size (7.98 compared to the nationalaverage of 4.8 found in the 2001 census). Road-wise, the averagehousehold size varies from 5.42 persons on Sultanganj - Perirhat road andmore than 12 03 on Sealkola-Bohuli Hat. Nearly 93% of households areheaded by the male members who are on average 51 years old, many ofwhom have very little or no formal schooling. The other 7% of thehouseholds are headed by women who are mainly widows and are, on anaverage 39 years old Table-4 gives and overview of the HH size and otherrelated information,
Table -4: Selected Information on HH size.
# of HH # of # of Female Ave Age Income eamerMale HH Male HH Female Male members Femate members
1HH HH__I_IHI
1112 2 3 5 6 7
4878 4499 379 51 39 7362 244
Occupation (Annex-7): Agriculture is the primary income source of the69.48% of households, and a considerable proportion of them appear tohave a secondary source of income. Business/trading, salaried employmentand wage labor are respectively the other primary income sources for
10.24%, 7.22% and 3.07% of the affected households. Remaining 10% fallsunder the other sources (fishing, rickshaw puller, howker etc.) of occupationas a primary sources of income. About 22% of households are also reportedto have income from secondary source of which business/trading accountingfor 36.06%, agriculture 21.43% and others 42.51%. The households thosesell labour and engage in business/trading as an occupation of secondarysource of income are likely to be those who are unable to live only onagricultural income.
The census, revealed that each household contains an average of 1 52
income earners of whom very insignificant number is women which accounts
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FINAL DRAFT (Revised)
for merely 3.15% of total income earners. Even though NGO activities existin many of FRB areas, but only 2.98% of the affected households arereported to have membership with NGO. Table-5 bears the relatedinformation:
Table -5: Occupation of HH.
Primary Occupation Secondary OccupationAgriculture Business Labouer Reg Job T Others | Agriculture | Business | Others
1 2 3 4 5 6 7 83259 475 158 361 457 231 406 471
2.3 Impacts of Land Acquisition
Lands and Households Affected (Annex-2): According to the census,land acquisition affects about a total of 10,649 landowners, each one losingon an average of 1.24 decimal. The number of households being affected bythe acquisition is more or less 4878 On an average, the loss amounting to1.03% of the total land holdings of which the loss of agricultural landamounting to 0.46%, homestead 0 24%, and other lands 0 02%.Structures Affected on Public Lands (Annex-4): The census alsoindicates that resumption of the LGED's and other public lands affects 1 54residential and 18 commercial structures on 12 roads out of the 33 whichbelongs to 144 squatters. Affected average floor areas for residential andcommercial are 176 92 and 116 72 sft respectively Table-6 gives a pictureon the issue.
Table -6: Houses/Structures affected on public lands.
Residential Houses/Structures | Commercial Houses]Structures# of # of Total F.A Ave Floor # of # of Total F A Ave Floor
owners structures s Ift Area owners structures sqft AreaI 1 2 3 4 5 6 7 8
124 454 27246 17692 20 18 2101 10 11673
Loss of Lands in different holding size groups (Annex-8): Annexure-8depicts that among the total landowners 10649, only 8 landowners are losingmore than 80% of total land holdings, which accounts only 0 075% of totalaffected landowners. While 17 owners are losing land more than 50% butless than 80% of their total lands which accounts only 0.16% of total affectedland owners. 88 owners are losing more than 20% but less than 50% of theirtotal lands which accounts only 0.83% of total affected landowners. 147landowners fall under the category of losing land more than 10% but lessthan 20% of their total lands which accounts only 1.38% of total affectedlandowners. The rest 10389 are losing less than 10% of there total landholding. Thus total number of 260 owners account 2.44% of total affectedland owners have become vulnerable as per OP 4.12 but there might be littlegap of information about land holding ownership during this stage which willbe cleared at the time of field verification by LGED/DSMC at the time of RAPimplementation process. Table-7 depicts the picture on this issue:
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FINAL DRAFT (Revised)
Table -7: Distribution of Landowners and loss of lands in different HHsize
#of owners # of owner # of owner # of owner # of owner # of ownerLosing <10% Losing Losing Losing Losing
>10%=<20% >20=<50% >50=<80% =>80%1 ~ ~~2 3 4 5 6
10649 10389 147 88 17 8
Houses/Structures Affected (Annex-3): It is appears from the survey thatthe number of affected private residential structures are 367, which belong to333 owners and the number of commercial structures are 134 belong to 141owners. Survey report indicates that overall adverse impact is not that muchgrave due to the land acquisition
Trees Affected on Private and Public Lands (Annex-5): The other majorloss category is trees grown on private and public lands. The total numbersof trees on private lands are 30246, and on public lands are 2414 On anaverage about 246 trees per acre of the acquired lands. The trees areclassified as large, medium, small and plant. There may be some change inthe number of trees of the present survey, which will be verified again duringthe on-site JIV, for compensation assessment
3.0 MITIGATING THE ADVERSE IMPACTS
As noted earlier, the accurate number of the landowners losing lands aresubject to verification by the Deputy Commissioners (DCs) of the 15 districtswhere works will be implemented in the 1st Phase. The DCs, the head of theacquisition body, will investigate the ownership records to identify the legaltitleholders to the lands and other assets under acquisition. As such, thetotal number of persons who claimed to be legal owners in the census maybe changed.
At this stage, for the first year program about 10649 persons are likely to beaffected with loss of some 132.756 acres of land and other assets situatedon them. As of now, there are 144 squatters who are being displaced fromthe LGED's and other Public Lands. The other losses, if any, those mighthave missed by the census, will also be identified during Joint On-SiteVerification and through the grievance redress procedure.
Adverse impacts as identified by the present survey, as well as those thatmight be identified during JIV verification and through the grievance redressprocedure will be mitigated by the principles and guidelines proposed in theResettlement Framework (RF). The Entitlement Policy Matrix, proposed inthe RF is enclosed as Annex- 1.
4.0 RESETTLEMENT BUDGET FOR THE FIRST-PHASE WORKS
The costs of land acquisition cannot be determined beforehand unlessentitlements are assess by the DC under compensation law and the marketprice survey for top-up payment is done. The experience in compensationassessment and payment of the same incurred in the Second Rural Roads
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FINAL DRAFT (Revised)
and Markets Improvement Project (RRMIMP-11) shows that unit cost were asfollows:
Land: Taka 583,000 per acre
Houses/Structures: Taka 17,200 per kilometer of the road
Trees, etc.: Taka 16,000 per kilometer of the road
Others: Taka 16,560 per kilometer of the road
On the above analogy land acquisition cost for the first phase worksunder RTIP could have been as follows with overall increase of nearly29% per acre on acquire land.
(in Taka)Cost Items Phase-1
Land Acquisition 80,279,100 00Houses/Structures 4,644,000 00Trees, etc. 4,320,000 00Others 4,471,200 00
TOTAL 93,714,300.00
In addition to the major items of land acquisition cost as mentionedabove certain other assistance has to be provided to the ProjectAffected Persons these are, replacement cost of land and all type ofstructures, if the compensation assessment value is lower than marketprice, transition allowance, rental allowance, house construction grant,house shifting grant, registration fee for replaced land, crop value forcertain period for the severely affected group etc. has to be met up. Onthe basis of census data land acquisition cost has now been preparedas follows, keeping unit cost of land acquisition only at per withRRMIMP-2:
Table -8: Estimated Cost for Land Acquisition Resettlement andRehabilitation.
(in Taka)Cost Items Phase-I Add 14.50% Total
Registration cost
Land Acquisition 7,40,99,474.00 1,07,44,423 00 8,48,43,897 00Houses/Structures 2,93,98,047 00 X 2,93,98,047 00Trees, etc. 1,50,51,694 00 X 1,50,51,694 00Others 50,00000 00 X 50,00000 00
TOTAL 12,35,49,215.00 1,07,44,423.00 13,42,93,638.00
The detail unit cost of each item is broken down and shown separately inAnnex- 2. For replacement cost, market value will be determined throughmarket survey by LGED/DSM as such the proposed budget may differ duringRAP implementation.
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FINAL DRAFT (Revised)
5.0 MONITORING AND EVALUATION
Monitoring and Evaluation is on the most important factor on which thesuccessful completion of the project is dependent. In Para 1.8 of theResettlement Framework modalities, task and responsibilities discussed infull length. For ready reference the specific portion is quoted below:
Assisted by the Resettlement Specialist, the project staff, especially the PDand XENs will directly liase with the Deputy Commissioners and monitorprogress in both land acquisition and RAP implementation. Monitoring willconsist of an array of steps related to land acquisition, phase-wise RAPpreparation and implementation, as well as tasks involved in the processleading to commencement of the civil works. The DSM consultants will beresponsible for setting up and operating an integrated data managementsystem by using verifiable indicators to monitor and report progress andperformance in terms of the integrated schedule of these tasks. The systemwill use the following indicators in keeping with the sequence of the majortasks that are to be completed before beginning the civil works:
Land Acquisition: The following are the major and time-consuming steps:
Engineering Designs: Once the engineering designs are finalizeddetermining the acquisition requirements and their locations on the ground,the activities which will be monitored are:
* Preparation of the land acquisition proposals (LAPs)
* Dates LAPs submitted to the LGRD Ministry for administrative approval
* Dates administrative approval received from the LGRD Ministry
* Dates LAPs submitted to the Deputy Commissioners
* Dates LAPs approved by the District Land Acquisition Committees(DLACs)
* Dates LAPs approval by the Ministry of Land
* Dates Notice-3 issued by the DCs
* Dates Notice-6 issued by the DCs
* Dates Notice-7 issued by the DCs
* Dates Compensation Budgets submitted by the DCs to LGED
* Dates LGED forwarded the Compensation Budgets to the LGRD Ministryfor approval
* Dates LGRD Ministry approved the Compensation Budgets
* Dates LGED placed the Compensation funds with the DCs
* Dates the DCs start the payment of the 'compensation under the law'(CUL)
* Continuing monitoring of progress in CUL payment
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FINAL DRAFT (Revised)
RAP Implementation: For the first year programme detailed EngineeringDesigns, indicating the locations and amount of land is already known.LGED has already obtained administrative approval from the LocalGovernment Division, Ministry of LGRD Cooperative of the land acquisitionproposal and sent them to Executive Engineers for submission to the DeputyCommissioners. Now, the following major tasks has to be monitored:
* Review of the schedule that integrates land acquisition, RAPimplementation and civil works, in order to allow sufficient time toimplement the RAP
* Census of the PAPs and cut out dates for squatters have already beenfixed.
* Review of the mitigation policies, after issue of notice under Section-7 willstart, if necessary
* Consultation and information campaign with regard to compensationpayment procedure and the documents required to claim thecompensation should also start after issue of notice under Section-3 / 7
* Setting up the Grievance Redress Committees and make themoperational (The grievance process in itself will be a subset of themonitoring system to ensure fairness and transparency)
* Survey of replacement value/market prices of different kinds of affectedassets
* Preparation of the Joint On-Site Inventory of the affected assets ofindividual PAPs
* Valuation of the assets in terms of replacement value/market prices
* Preparation of the individual entitlement files
* Preparation of the Compensation Budgets for squatters (and the top-uppayment as the CUL payment data from DCs keeps coming)
* Approval of the top-up budgets by LGED
* Dates top-up payment process begins under each of the contracts
* Continuing monitoring and reporting of progress in CUL and top-uppayment
* Timing of vacation of plots by the PAPs
The RF contains a number of formats suggested for routine monitoring of thedifferent tasks involved in the land acquisition, and RAP preparation andimplementation processes (Annex 11 - 20). Those formats are subject tomodifications as and when necessary, for better understanding. Anysteps/tasks, which may have remained unknown so far, will be monitoredwith appropriate instruments.
Vacation of Lands and Civil Works: Various steps in the appointment ofcivil works contractors will be closely monitored and the award of contractsand beginning of the civil works on the ground will be timed to allowcompletion of full payment of the CUL, top-up and any other entitlementsdue to the PAPs.
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FINAL DRAFT (Revised)
Reporting: LGED will provide the World Bank with the following informationfor its review of performance and compliance with the Operational Policy(OP) 4.12:
* Monthly report indicating progress in land acquisition and RAPimplementation;
* Contract-wise updates on land acquisition and compensation paymentactivities, as and when the World Bank is requested for contractclearance and disbursements, and
* Updates for formal supervision missions, if the report produced for thecurrent month is deemed not sufficiently informative
An independent review will also be carried out before the mid-term review toevaluate as to how effectively and efficiently land acquisition and RAPimplementation has been carried out.
6.0 TIME TABLE FOR LAND ACQUISITION AND RESETTLEMENT
To ensure timeliness and compliance with OP 4.12, land acquisition, RAPimplementation and the award of the civil works contracts, are integrated intoone schedule. Land acquisition process has already commenced, withLGED's preparation and submission of the land acquisition proposals to theDCs with administrative approval..
This timetable requires, first of all that there will be no change in the roadsselected for improvement. Any possibilities in this regard can be consideredonly in those selected for the later years, and only if the changes cause nodelays in Engineering Design and initiation of the RAP preparation processfor the 2nd Phase. The timetable for the first year programme is shown infigure-1 1.
7.0 TASK AND RESPONSIBILITIES
LGED felt that for RAP implementation the major task and responsibilitiesshould be clearly spelled out and every one should clearly play their respective roleso that the implementation process is not retarded. The task and responsibilitiesenclosed as Annex-3.
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FINAL DRAFT (Revised)
Figure- 1.1
TIMETABLE FOR LAND ACQUISITION AND RAP IMPLEMENTATION FOR THE FIRST YEAR PROGRAMME
I ~~~~~Year 2002 _______ ___Year 2003
MAJOR TASKS Responsibilit _ _ Oct Nov Dec Jan Feb Mar Aor |May Jun I0Jul Sep _c Nov Dec
LAND ACQUISITIONLAPs Submitted to DCs LGED =,i=
LAPs ApprovredAt District Level DLACAt Ministernai Level IV OL - -_ Si, - -,
Notice-3 Issued DCJIV Completed DCILGEOIDSMNotice-6 Issued DCCUL Budgets Prepared DCC- -_-
CUL Budgets Submitted to LGED DCCUL Funds Placed with DCs LGEDNotice-7 Issued DCCUL Payment Begins DCRAP PREPARATION & IMPLEMENTATION
PAP Census Taken & Cut-Off Dates Fixed LGEDIDSM + r; 1-Div 4L, =
Consultation & Information Campaign LGEDIDSM_iGRCs Formed LGEDIDSMMarket Price Surveys Completed LGEDiDSM _ -
Assets Valuation thru JIV Completed OCILGEDtDSM* Compensation Budgets for Squatters LGED/DSM* Compensation Budget for Squatters LGED/MOLGRD* Payment to Squatters Completed LGED;DSM_
CUL Funds Placed with OCs LGED _=
Notice-7 Issued (ref. Land Acquisition) DCCUL Payment Begins [DC
Top-UP Calculation Begins LGEDODSMTop-Up Budgets Approved MOLGRDTop-Up Payment by LGED LGEDIDSM-
PAP Relocation LGEDIDSM
Site Handover LGEOSMCIVIL WORKS LGED/DSM
lContract Tendering and AwardConstruction Begins __*.=
RTIP r'uge - 13
FINAL DRAFT (Revised)
Annex - IENTITLEMENT POLICY MATRIX
Category 1: LOSS OFAGRICULTURAL AND COMMERCIAL LANDS
Entitlement Entitled Person
1 CUL, which includes 50% premium, 1 Legal owner(s), including mortgagors,or replacement value, whichever is as determined by DC during CULgreater payment, or by court in case of legal
2 Income restoration for those most disputesseverely affected 2 Co-sharers/ mortgagors to be
3. Stamp duties on replacement lands determined by title deeds andpurchased by the EPs
4 For Vested and Non-Resident 3. Current users of Vested Propertiesproperties which are designatedduring this acquisition.
Application Guidelines Implementation Issues
1 EPs losing 50% - 75% of their total 1 Prior to final assessment of severityland holding will be entitle to an of total land holding, pre acquisition,extra amount of Tk. 500 and those to be verified by the Market Surveylosing more than 75% Taka 1000 Committeeper decimal 2 LGED/MoLGRD to form JIV and
2 Stamp duty to purchase of instruct respective DCs to extendreplacement lands to be added to support to the JIV Team.the replacement value (top-up) of 3 PAPs to be informed of the details ofland without any condition compensation policies, after
3 Current market prices of land issuance of Notice u/s 3determined by JIV Team to be the 4 Landowners to be assisted by LGEDbasis for determining replacement to procure required legal documentsvalue and top-up payment after Notice-3 is served
4 Advance notice to be issued in time 5 Mouza-wise current market prices ofto harvest standing crops. If not lands to be determined, consideringpossible, the value of crop at full their quality in terms of number andharvest value is to be paid types of crops produced a year,
5 Vested & non-resident (V&NR) flooding, irrigation facilities,properties. Three times the accessibility and other factorsestimated value of all crops influencing market prices.produced in the acquired land in the 6 The project will not be used toyear or preceding year of collect outstanding dues or taxes onacquisition the acquired or other lands
6 Persons using V&NR properties 7 Current users of V&NR propertiesunder lease will be treated as per are to be recorded indicatinglease agreement, and will not qualify claimed relationship with the ownerfor project grant.
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FINAL DRAFT (Revised)
Responsibility
1. LGED for overall execution and coordination, ensuring GOB's support andtimely financial disbursements.
2. DC to pay CUL to all legal owners, and those with the legal evidence ofinterest in the lands.
3. LGED/DSMC to inform PAPs of RAP policies, assist in updating records, paydifference between CUL and replacement value, if any and monitor andreport on implementation.
Category 2: LOSS OF HOMESTEAD LANDS
Entitlement Entitled Person
1.CUL which includes 50% premium, 1. Legal owner(s), including mortgagors,or replacement value, whichever is as determined by DC during CULgreater plus stamp duty for payment, or by court in case of legalpurchase of replaced land. disputes
2 Vested Property Owner/User 2 Co-sharers/ mortgagers to bedetermined by title deeds andmortgage documents
Application Guidelines Implementation ResponsibilityIssues
1. Applicable Guidelines 1, 2, and 3 Issues. Nos. 1, 2, As in Nos. 1, 2recommended for Loss of 3, 4, and 5 as and 3 indicated forAgricultural Lands identified for Loss Loss of Agricult-
2. EPs pay for replacement lands, of Agricultural ural Landsand stamp duty, LGED pay forphysical development of the site,and provides water supply andsanitation facility
Category 3: LOSS OFPONDS AND FISH STOCK
Entitlement I Entitled Person
1. CUL from DC which includes 50% premium or Legal owner of the pond toreplacement cost of pond, including cost of land get compensation for landand digging, whichever is greater area while usufruct right
2. EPs are allowed to harvest and keep the fish holder, legal or sociallystock. recognized, to get compen-
sation for fish stock3. If the pond is under lease from GOB,
compensation from DC as per lease conditions
Application Guidelines Implementation ResponsibilityIssues
1 Guidelines 1 to 4 of Loss Magnitude of fish As in Nos 1, 2Category 1 stock and value to be and 3 indicatedCategory 1 determined by JIV for Loss of
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FINAL DRAFT (Revised)
2. If the fishpond is on public land according to the Agriculturaland not under lease from GoB, Fishery Department Landsthe EP is entitled to compensation standards and marketfor 25% of the existing fish stock, prices.but is allowed to retain the entirefish stock
Category 4: LOSS OF HOUSES/STRUCTURES USED FOR LIVING &COMMERCIAL ACTIVITIES)
Entitlement Entitled Person
1. Legal Owners CUL which includes 50% 1. Legal owner as determined bypremium, or the replacement value, DC during the CUL paymentwhichever is greater process and/or determined by
2. Legal Owners House Construction Grant court in cases of legal(HCG) at one-eighth of the replacement disputesvalue. 2 Owners of shiftable houses
3. Where a house is to be removed and /structures built on publicconstructed, the EPs will be paid transition lands, as found during theallowance equal to three months' rental of PAP Census.a comparable residential house in Upazillatown
4 Squatters For shiftable structures/housesHouse Transfer Grant (HTG) and HCG
5 Owners to be permitted to retain thesalvageable building materials.
Application Guidelines Implementation Issues
1 Legal Owners. Applicable to all 1 Issues Nos 1, 2, 3, 4houses/structures standing on the acquired and 5 as identified forprivate lands at the time of issuance of Notice-3. Loss of Agricultural
2. Squatters: Owners of shiftable Landshouses/structures standing on public lands, and 2 JIV to verify floor areasfound during the PAP Census and materials based on
3 Shiftable houses/structures are those built with Census datamaterials which could be salvaged without miuch 3 HCG to be paid whendamages (e g , houses with Cl sheet walls and EP is ready to startroofs, or with bamboo walls and Cl sheet roofs construction of newand the like) house
4 Non-shiftable houses/structures on public lands 4. Market Surveyare not eligible for compensation (Non-shiftable Committee willstructures those component materials (wall/roof) determine monthlywhich are not salvageable more or less intact rental rate of a(e g., brick walls with RCC roof, brick walls with comparable house inCl sheet roof, etc) Upazilla town.
5 The PAP Census willestablish the cut-off datefor all structures notcovered under CUL.
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FINAL DRAFT (Revised)
Application Guidelines Implementation Issues
5 Small structures on poles, which can be shiftedwithout dismantling are not eligible forcompensation (roadside small pan-bidi shops,groceries, tea stalls, etc.).
6 For shiftable structures on public lands, HCGpayable to all @ Tk 20 per sft with minimum Tk2000 and maximum Tk 3000.
Responsibility
As in Nos. 1, 2 and 3 indicated for Loss of Agricultural Lands
Category 5: LOSS OF TIMBER AND FRUIT BEARING TREES, BAMBOO ANDBANANA GROVES
Entitlement Entitled Person
1. Timber trees and bamboos. Current market value. 1. Legal owners as
2 Fruit-bearing trees (without Timber): If the tree is at determined by DCor near fruit-bearing stage, estimated current value during CULof the fruit determined by JIV. assessment process
3. Fruit-beanng trees (with Tlmber)' If the tree is at or 2. Socially recognizednear fruit-bearing stage, estimated market price of owners, such astimber and fruits
4. Banana Groves Estimated current value of one 3. People with valid Itime crop of each grown-up tree lease from GOB
agencies5 Trees grown under pub/iciNGO sponsored 4 Groups sponsored by
program, Same as 1, 2, 3, and/or 4 above public agencies!
Owners will be permitted to fell and retain the trees NGOsand fruits, after payment of compensation.
Application Guidelines Implementation ResponsibilityIssues
1. Estimated market value of different Where ownership As in Nos. 1, 2species of different trees, based on belongs to groups, and 3 indicatedcategorization, big medium, small LGED will ensure for Loss ofand plants that the compen- Agricultural
2 Value of perennial fruits to be sation is distributed Landsdetermined as three years' value of among the membersthe crop at the harvest price. as per agreements.
3 Where -ownership is in group,compensation will not be paid tothe any individual or thesponsoring agency
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FINAL DRAFT (Revised)
Category 6: LOSS OF STANDING CROPS
Entitlement Entitled Person
1. Compensation for standing crops, if 1 Cultivator (person who planted theany, affected at the time of land crop) whether owner, leasehandover. holder, tenant, sharecropper, etc
2. Cultivator will retain the plants and (formal or informal arrangements)crops, if any. as determined by JIV
Application Guidelines Implementation Issues Responsibility
1. Estimated market value at 1. Market value at harvest As in Nos 1. 2harvest, to be determined by will be established by and 3 indicatedJIV. JIV through on-site for Loss of
2 Advanc noticetobeissu verification before Agricultural2 Advance notice to be Issued handover Lands
in time to harvest thestanding crop If not possible 2 Verify whether or notthe value of the crop at full crop is in existence onharvest price is to be paid. the acquired lands at
the time of handover
Category 7: LOSS OF BUSINESS INCOME FROM DISPLACEDCOMMERCIAL PREMISES
Entitlement Entitled Person
1 Compensation for loss of 1 Any businessman operating in thebusiness/trading income premises, at the time of issuance of
2 Compensation for loss of Notice-3, or during PAP Censusrental income from rented-out 2 Owner of the rented-out premisespremises situated on privatelands.
Application Guidelines Implementation Issues Responsibility
1. Compensation for loss of 1. Eligible premises are As in Nos 1, 2business income based permanently fixed to and 3 indicated foron average daily net the ground with walls Loss of Agricul-income prorated for and roofs (not shiftable tural Landsmaximum one month, in intact condition).determined by JIV. 2 Eligibility to be based
2. Three months' rent to on verification ofowner of the premise on tenants and owners ofprivate land, as the premises, deter-determined by JIV. mined by JIV
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FINAL DRAFT (Revised)
Category-8: TEMPORARY LOSS OF INCOME (WAGE EARNERS INCOMMERCE & INDUSTRY)
Entitlement Entitled PersonGrant to cover temporary loss of Persons employed continuously for at leastregular wage income six months in businesses displaced from
private and public lands.
Application Guidelines Implementation Issues ResponsibilityGrant = daily wage rate x 30 The length of employment to LGED will makedays, to be determined by be determined by JIV. the paymentsJIV
Category 9: LOSS OF USUFRUCT RIGHTS IN MORTGAGED-IN,LEASED-IN AND KHAI-KHALASHI LANDS
Entitlement Entitled PersonCompensation as per categories 1 & 2 1 Persons with legal agreementsabove, to be shared as per usufruct 2 Persons with verbal agreementsmortgage contracts
Application Guidelines Implementation ResponsibilityIssues
1. Legal Agreement Legal owner 1 Where the contract As in Nos. 1, 2and mortgagee/leaseholder will is verbal, JIV will and 3 indicatedbe paid CUL by DC as per the verify the persons for Loss oflaw with interests in Agricultural
2 Verbal Agreement Legal the acquired Landsowner will pay the outstanding age, lae oliabilities to the interested mortgage, lease orpersons upon receipt of CUL khai-khalashi right.from the DCs 2 Any disputes over
3. In cases, if CUL is smaller than to be resolvedreplacement value, legal owner through grevancewill get the top-up from LGED (i) redes proceif all liabilities are already paid redress procedureup; (ii) if not, the legal owner willget the residual after allliabilities are paid up If theliability exceeds the amount tobe paid by LGED, thelandowner will pay it.
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FINAL DRAFT (Revised)
Category 10: UNKNOWN LOSSES
Entitlement Entitled Person
Other impacts that may have remained unknown Legal owners, squatters andshall be mitigated based on the same principles others with an interest onapplied for other impacts described in the the lands.Resettlement Framework. The nature ofentitlements and support mechanism shall beapproved by GOB and IDA.
Application Guidelines Implementation Issues Responsibility
To be based on PAP To be agreed upon by As in Nos. 1, 2 and 3Census and nature of the GOB and IDA indicated for Loss ofimpacts. Agricultural Lands
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FINAL DRAFT (Revised)
Annex-2
Estimated Cost for Land Acquisition, Resettlement and Rehabilitation.
Name of the Project Rural Transport Improvement Project
Serial Contract Package District Name of Road Estimated Estimated Compensation Estimated TotalNo. Number Compensation for Structures Compensation for
for land Trees
1 2 3 4 5 6 7 9
01 ManlFR-1 Manrkgan) Balirteck-Hanrampur Road 1,177,660 00 5,326,162 50 1,293,628 00 7,797,450 50
02 GazlFR-2 Gazipur Kapasia -Monohordi Road 2,877,688 00 3,187,935 00 4,301,577 00 10.367,200 00
03 MunlFR-3 FR-3 1 Lauhajang Goalimandra Hat Road 514,555 80 534,300 90 830,600 00 1,879,456 70
FR-3 2 Munshiganj Betka -Tongiban road 1,784,271 50 518.236 95 184,750 00 2,487,258 45
FR-3 3 Sreenagar -Tantar Road 0 00
04 Nar/FR-4 FR-4 1 Shibpur -Jallara bazar-Balabo road 3,464,186 00 2,005.680 00 2,904.284 00 8,374,150 00
_ FR-4 2 Narshmgdl Madhabdi - Khana road 3,092,232 00 238,593 45 2,987.000 00 6,317,825 45
05 RajlFR-5 FR-5 1 Anulia -Mohanganj road 0 00
FR-5 2 Rajshahl Rajaban -Kakonhat Road 1,853,940 00 598,702 50 2,452,642 50(Kundolha)
06 NatUFR-6 FR-6 1 Gurudaspur -Oharabansha Road 0 00
FR-6 2 Natore Chowgram -Kaligani GC 0 00
FR-6 3 Dorappur R&H -Laxmipur GC 3,360,412 00 631,665 90 3,992,077 90
07 Naw/FR.7 FR-7 1 Kansarghat -Khaser hat 3,443,781 00 191,258 55 3,635,039 55
FR-7 2 Bongpur -Dobar Mohr road 0 00
08 NaolFR-8 FR-8 1 Abadpukur hat-Kaliganj hat Road 0 00
FR-8 2 Naogaon Chatra -Mohadevbpur (Konjobon) 1,839,948 00 109,560 00 8,500 00 1,958,008 00road
09 BoglFR-9 FR-9 1 Sultanganj -Penrhat road 3,307,067 50 857,248 50 189,960 00 4,354,276 00
_ FR-9 2 Birgram -Khoma -Majira hat 3,467,800 60 387,800 25 12,500 00 3,868,100 85
10 BoglFR-10 FR-10 1 Dupchanctiia -Tindighi Road 6,256,173 00 610,099 50 6,866,272 50
FR-10 2 Shariakandi -Chandanbasia Road 6,469,725 90 540,574 50 204.750 00 7,215,050 40
RrTIP lge - 2!
FINAL DRAFT (Revised)
11 SirlFR-11 FR-11 1 Boalia R&H -Solanga GC Road 3,527,150 00 2.138,529 75 631.438 00 6,297,117 75
FR-1l 2 Srrajganr Honnathpur -Dhekuria GCM 3,253,140 00 2.445,739 35 568,518 00 6,267,397 35
FR-11 3 Sealcola R&H -Bohuli hat 2,901,59100 2,892,647 25 86,010 00 5,880,248 25
12 Sy1lFR-12 FR-12 1 Atgram -Zakrganj Road 239,030 00 239,030 00
FR-12 2 Sythet Kumargaon -Badaghat-Shiber 0 00bazar
13 DhalFR-13 Dhaka Aricha highway-Kalatipara 739,127 40 625,143 00 61,050 00 1,425,320 40Dhaka GC via Vakurta bazar
Dhaka Ancha RHD-Mugrakanda- 939,796 00 630,339 75 1,570,13575M pur city prot Embank Road __ _
14 NaralFR-14 Taltola-Ananda bazar extended up 000Narayanganj to RHD-Dhaka-Chiftagonig road _ __ _
Kanchan GC Somakhali bazar- 0 00Chanpara R&H Road
15 RajlFR-15 Jholmolia hat -Mollahpara hat 5,562,986 00 967,451 70 113,750 00 6.644,187 70Rajshahi Arani -Galimpur Ferry ghat 0 00
16 PablFR-16 Santhia 24 -Mile Azahar Afshar 2,957,092 60 3.265.833 90 395,789 00 6,618,715 50Pabna Road 2_128_797_60
Dubila -Sreekol Road -Ataikula 1,743,578 10 107,629 50 277,590 00 2,128,79760.
17 MoulFR-17 Gobindapur -Atghar -Ratgaon road 2,626,123 50 93,489 90 2,719,613 40
Moulvibazar Munshi bazar-Mokam bazar via 6,700,419 00 493,425 00 7,193,844 00Sonatiki road
Total 74,099,474 9000 29,398,047 6000 15,051,694 0000 118,549,216 50
Add 14.50% Registration Cost for purchase of Land = 1,07,44,423.00Add Other cost of other items= 50,00,000.00
Grand Total=13,42,93,638.00
R 7'P 1/t'e - 22
FINAL DRAFT (Revised)
Annex-3
ROLES AND RESPONSIBILITIES OFFICIALS APROJECT rMPLEMENTATION UNTIT (PIO)
RURAL TRANSPORT LMPROVEMETN PROJECT (RTIP)LGED
PROJECT COORDINATORSupervision of the activities of Project Directors and coordination xwith LGED,DSM Consultants and other agencies. The specific areas xvill be as under
* Supervision of activities in preparation and implementation of landacquisition process of Project Directors and DSNM Consultants.
* Oversees that roads and other components are selected, land acquisitionrequirements and locations are identified, social screening and publicconsultations are carried out, land acquisition proposals (LAPs) areprepared and administrative approval, thereof, received and submitted toconcern authorities, PAP censuses are taken and phase-i ise RAPs areprepared by the Project Directors and DSM Consultants.
* Liases *vith other Government Ministries/Departments in land acquisitionand RAP implementation processes and release of fund for landacquisition.
Submnssion of laIid acqtuisitionz and R4P iniplemnentation budget to Gox erlllnet
PROJECT DIRECTOROverall responzsibility for preparation and iniplenmentation of lanldl acqlulsltion anc|d
resettlement activities
* ON ersees that roads and other components are selected, land acquisitionrequirements and locations are identified, social screening and publicconsultations are carried out, land acquisition proposals (LAPs) areprepared and administrative approval thereof receiN ed and submitted toDCs, PAP censuses are taken and phase-Ns ise RAPs are prepared.
* Liases with other Government Ministries/Departments, ProjectCoordinator including DCs, and any other stakeholders * ho are deemedinstrumental in land acquisition and R-LP implementation processes.
* Actively facilitates within LGED to have the services of DistrictSociologists, Community Organizers from other districts and upazilas, asand wvhen additional manpower is required in particular project sites.
* Approves or actively facilitates approval of the land acquisition proposalsand resettlement budgets by LGED/MOLGRDC.
* Ensures that R4APs are implemented in full, including compensationpayment, before civil works start.
* Monitors progress in selection of roads and otlher components, engineeringdesign and determination of land acquisition needs and their specificlocations, LAP preparation and approval thereof by MOLGRDC, andsubmission of LAPs to DCs and approval by DLAC/relevant ministries.
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FINAL DRAFT (Revised)
* Monitors progress in social screening and public consultations, PAP censusand data processing, and phase-wise RAP preparation.
* Actively liases wvith DCs, assist LGED XENs to resolIve any issues tocomplete land acquisition in time.
* Liases with other government Mlinistries/Departments, including DCs, andany other stakeholders w^ho are deemed instrumental in land acquisitionand RAP implementation processes.
SOCIOECONOMISTCoordinates all process tasks leading to selection of roads and other components,land acquisition and preparation and implementation of the phase-wise RAPs.
* Coordinates the process tasks like social screening, public consultations,and PAP census/surveys, market prices surveys, and joint on-siteverification of the affected properties, and ensures now of informationbetween PMU and field offices.
* Assists Social Scientist and other-s in schleduling the process tasks anddetermine the manpower requirements, and assists the PD and XENs in re-allocation of available manpow er and, if required, to arrange foradditional manpower.
* Assists Social Scientist Nw ith RAP preparation in the wN ay of impacts andpolicy reviews, budgeting and working out the RAP implementationschedules.
* Assists with preparation of the PAP entitlement files for indi" idual PAPs,and facilitate procurement of CUL payment information required todetermine the top-up.
* Assists the data processing personnel ensuring flow of data on processtasks, land acquisition and RAP implementation, including details ofcompensation payment by DCs and LGED.
* Assists Social Scientist to prepare the Monthly Progress Reports.
EXECUTIVE ENGINEERCoordinates all district level project activities with PD and DSM consultants, andresponsible for timely completion of all process tasks in an upazila, leading to landacquisition and preparation and implementation of the phase-xN ise RAPs.
* Assisted by the DSM consultants and field staff, ensures that socialscreening, public consultations, identification of acquisition requirementsand ground locations, PAP census, market price surveys, joint on-siteverification and similar tasks are completed in time.
* Submits LAPs to DCs and actively follows through the LAP approvalprocesses by DCs and DLACs; legal acquisition process, including issuanceof legal notices; and compensation payment by DCs.
* Assist DCs, LAOs and other acquisition officials to arrange for spotpayment of compensation.
* Facilitates procurement of CUL payment information required todetermine top-up payment by LGED.
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FINAL DRAFT (Revised)
* Ensures that the Grievance Redress Committees (GRCs) are formed andmade operational, receives grievances from the aggrieved PAPs, andschedules and participates in hearings.
* Disburses the compensation due to the squatters, and the top-up to thelegal owners (checks are signed by PD).
* Monitors all tasks related to land acquisition and resettlement, and ensuresthat the contractors do not start the civil wNorks before thle PAPs are paidtheir compensation in full.
DISTRICT SOCIOLOGISTResponsible for all process tasks leading to selection of roads and othercomponents, land acquisition and preparation and implementation of the phase-wise RAPs.
* Conducts and ensures factual integrity of social screening, publicconsultations, and PAP census and coordinates them with the SocialScientist.
* In assisting the Resettlement Specialist and Land Acquisition Specialist,actively participates in market price surveys of the affected properties, andassists wvith joint on-site verification of the affected properties.
* Organizes focus groups of PAPs on a continuing basis to explain thecompensation pa) ment modalities and documents are required to claimcompensation DCs, and the grievance redress procedure.
* In assisting the Resettlement Specialist and Land Acquisition Specialist.identifies the PAPs N-ho do not have all legal documents to claimcompensation from DCs, and prepares lists of the missing documents forindividual PAPs.
* Assists aggrieved PAPs to lodge grievances and the XEN to schedule thegrie- ance hearings, and keeps records of the grievance proceedings as permonitoring r equirements.
* Assists XEN and land acquisition officials to arrange for spot payment ofcompensation, and informs and organize the PAPs accordingly.
* Ensures that the PAPs, both legal owners and squatters, have recei' edtheir compensation.
* Performs other tasks that are pertinent to land acquisition andresettlement.
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FINAL DRAFT (Revised)
UPAZILA ENGINEERCoordinates all upazila level project activities xvith XEN, and responsible for thetimely completion of all process tasks in the upazila leading to preparation andimplementation of the LAPs and RAPs.
* Assisted by the DSM consultants and field staff, ensures that socialscreening, public consultations, identification of acquisition requirementsand ground locations, PAP census, market price surveys, joint on-siteverification and similar tasks are completed in time.
* Assists other responsible persons to identify the PAPs Ni ho do not have alllegal documents to claim compensation from DCs, and to prepare lists ofthe missing documents for individual PAPs.
* Receives grieN ance petitions from aggrieved PAPs, assists XEN to schedulethe grievance hearings; and informs the PAPs accordingly.
* Assists XEN and land acquisition officials to arrange for spot pa) ment ofcompensation, and informs and organize the PAPs accordingly.
* Assists XEN to disburse the LGED's part of the payment to legal owners(top-up) and to the squatters.
* Monitors all tasks related to land acquisition and resettlement, and ensuresthat the contractors do not start the civil *^orks before the PAPs are paidtheir compensation in full.
COMMUNITY ORGANIZERResponsible for directly contacting the PAPs at the local le% elsall process tasksleading to selection of roads and other components. land acquisition andpreparation and iimplemenitation of the phase-Xx ise RAPs
* Participates in process tasks like social screening, public consultations, andPAP census and surveys and coordinates them iNith the District Sociologistand Upazila Engineer (UE).
* In assisting the Resettlement Specialist and Land Acquisition Specialist,actively participates in market price surveys, and assists wsith joint on-siteverification of the affected properties.
* In assisting District Sociologist, organizes focus groups of PAPs, andconsult the PAPs on a continuing basis to explain the compensationpayment modalities and documents are required to claim compensationDCs, and the grievance redress procedure.
* Assists the Resettlement Specialist and Land Acquisition Specialist andDistrict Sociologist to identify the PAPs Nvho do not have all legaldocuments to claim compensation from DCs, and to prepare lists of themissing documents for individual PAPs.
* Assists aggrieved PAPs to lodge grievances and the XEN to schedule thegrievance hearings; keeps records of the grievance proceedings as permonitoring requirements.
* Assists XEN, District Sociologist and land acquisition officials arrange forspot payment of compensation by informing and organizing the PAPs.
RTIP Page - 26
FINAL DRAFT (Revised)
* Keeps records of any compensation payment issues faced by the individualPAPs.
* Performs other tasks that are pertinent to land acquisition andresettlement at the Upazilla le el.
ROLES AND RESPONSIBILITIES OF PROFESSIONALSDESIGN SUPERVISION AND MONITORING CONSULTANTS
RURAL TRANSPORT IMPROVEMETN PROJECT (RTIP)
SOCIAL SCIENTIST (DSMC)Assist the Project Director, Deputy Project Director and Executive Engineers inplanning and implemenitation of land acquisition and resettlement activities.
* Reviews/updates the wvork schedule and coordinate land acquisition andresettlement activities, such as social screening; public consultation; PAPcensus; market price survey of the affected assets; LAP preparation,submission and approval; phase-wise RAP prepar-ation andimplementation activities; land handover; etc.
* Coordinates land acquisition and phase-w ise RAP preparation andimplementation activities with the engineering consultants, LGED's PMIUand field staff at district and upazila levels.
* Reviews/designs/refines frameworks for use in social screening, publicconsultation, and other social aspects, and train LGED staff and others toimplement them in the field.
* Prepares PAP census/sur%ey instruments in line *Nith the proposed landacquisition and mitigation principles, modalities and mitigation measures.
* Oversees overall data management facility, and design anal}Ytical schemesrequired to prepare the RAPs and monitoring progress in landacquisition and RAP implementation.
* Review^s the proposed mitigation measures, prepares the land acquisitionand resettlement budgets, and the phase-w^ise RAPs.
* Monitors progress in land acquisition and RAP preparation andimplementation on a continuing basis, and prepares Monthly ProgressReports on land acquisition and RAP implementation.
* Prepares Terms of Reference for appointment of external agencies forperiodic monitoring and evaluation of land acquisition and RAPimplementation.
* Performs other tasks that are pertinent to land acquisition andresettlement.
RESETTLEMENT SPECIALISTAssists Project Director, Deputy Project Director, Executive and UpazilaEngineers and field staff with land acquisition, and RAP preparation andimplementation
* Prepares formal land acquisition proposals (LAPs) in association with thedesign engineers, and get the accurate locations of acquisition identified
RTIP Page - 27
FINAL DRAFT (Revised)
by the design engineers.
* Closely follows through LAP submission by XENs, and the approvalprocess by DCs, District Land Acquisition Committees (DLAC) and anyrelevant ministries (e.g., Nlinistrv of Land).
Assist PMU in preparation an1d implemnentation of RAPfor all the phases
* Assist concerned field personal in preparing budget, and scheduling theprocess tasks and deter main the man power in the process ofimplementation of RAP.
* Assists XENs, DSs, COs and others w5 ith market price survey of theaffected properties, joint verification, and grievance redress.
* Assists the LGED field staff identifv the PAPs wNith any legal documentsthat ma) have been missing, but required to claim compensation fromDCs, and assist such PAPs procure them from relevant offices.
* Assists wvith preparation of the PAP entitlement files for individual PAPs,and facilitate procurement of CUL payment information required todetermine the top-up.
* Assists LGED field staff w ith disseminating information on mitigationpolicies, compensation payment process, and legal requirements to claimcompensation from DCs.
* Monitors the legal acquisition process and assists the Social Scientist toprepare the Monthly Progress Reports.
LAND ACQUISITION SPECLILISTAssist Resettlement Specialist. Executive and Upazila Engin-eers and field staff\x ith land acquisition and RAP implementationi.
* Prepares inventory of land requirements and locations by vorking wN ithdesign engineers, and prepares the phase-wv ise LAPs.
* Follovws through LAP submission by XENs, and the appro-al process byDCs, DLACs and at the ministerial level (e.g., Ministry of Land).
* Participate in market price surve- s of the affected properties, joint on-siteverification, and grievance redress.
* Actively assists the LGED field staff identify the PAPs w ith any legaldocuments that may have been missing, but required to claimcompensation from DCs, and assist such PAPs procure them fromrelevant offices.
* Assists wNith preparation of the PAP entitlement files for individual PAPs,and facilitates procurement of CUL payment information required todetermine the top-up payment.
* Assists LGED field staff -*Nith disseminating information on mitigationpolicies, compensation payment process, and legal requirements to claimcompensation from DCs.
* Mionitor the legal acquisition process, including CUL payment, and assiststhe Social Scientist (DSM) prepare the monthly progress reports.
R TIP Page - 28
FINAL DRAFT (Revised)
PARTICIPATION/CONSULTATION SPECIALISTResponsible for implementing the participatory approach to selection of theproject components, public consultation, participatory planning andimplementation of land acquisition and resettlement activities.
• Reviews/updates the phased work schedule and coordinates the processtasks, such as social screening and public consultation with regard to PAPcensus, and RAP preparation and implementation activities.
* Reviews/designs/refines frameworks for use in social screening, publicconsultation/participation, and other social aspects.
* Conducts social screening and public consultations, analyses the resultsand provides inputs to engineering design and land acquisition, PAPcensus/surveys, and RAP preparation and implementation.
* Organizes PAP focus groups on a continuing basis to explain the landacquisition and resettlement principles, compensation payment modalitiesand the legal requirements to claim compensation DCs, grievance redressprocedure, and the like.
* Trains LGED field staff and others on conducting social screening, publicconsultation and working wiith other aspects of participatory planningand implementation.
* Monitors progress in the implementation of all participatory aspects ofproject planning and implementation.
RTIP Page - 29
FINAL DRAFT
Annex - 4
Land Acquisition and Affected Landowners
Si Road Land Total Per PAP AverageNo Roads Length Acqd Number Acquisition Present Residual
(km) (Acre) of PAPs (Dec.) Ownership Ownership(Acre) (Acre)
1 Rajabari -Kakonhat 13 450 3 180 476 0 522 1 887 1 8822 Jhalmoliahat- Mollahpara hat 15 018 9 542 899 l 049 1 297 1 2863 Dublia - Sreekol 10 027 2 991 423 0 694 0 903 0 8964 Sathia 24-Mile - Azahar Afsar 4 289 5 072 380 l 264 1279 1266S Laxmipur- Dorappur 7 350 5 764 363 0 346 2 297 2 2936 Chatra-Mohadevpur (Kunjoban) 13 529 3 156 898 0 148 1 458 1 4567 Kansat Ghat - Khaser Hat 8 562 5 907 516 0 797 1 282 1 2748 Sultanganj-Perirhat 4625 ' 5673 419 1311 1142 l1289 Sariakandi - Chandanbasia 12 984 11 097 910 1 208 0 894 0 882
10 Birgram-Khorna-Malira 5 319 5 948 351 1689 1 565 l 54811 Dhuchanchia-Tindighi-Namuja 13 126 10 731 136 0 526 1 109 1 10312 Boalia R&H-Solonga GC 6 429. 6 050 746 0 807 0 752 0 74413 Sealcola R&H - Bohuli hat 3 245 4 977 429 0 716 0919 0 91214 Horinathpur-Dhekuria GCM 6 041 5 580 662 0 179 1 085 1 08415 Dhaka Aricha highway-Kalatiapara GC via Vakurta 8 130
bazar 1 268 103 0 905 0 951 0 94216 Dhaka-Aricha RHD-Mugrakanda M Pur City prot 4 300
Embank 1 612 20 0 565 0 183 0 17717 Kapasia-Monohardi 14 228 4 936 419 1 039 1 749 1 73918 Balirtek - Harirampur 3 01 2 020 228 0 657 0 401 0 39419 Lauhalong - Goali Mandra Hat 2195 0 883 146 0 684 0 274 0 26720 Betka - Tongibari 3 850 3 061 122 1 008 0 105 0 095
21 Shibpur-Belabo via Jaliara bazar 13 118 5 942 776 0 749 1 543 1 53522 Madhabdi-Kharia 6 019 5 304 581 0 824 0 548 0 54023 Atgram-Zakigant 11 950 0410 80 1 525 1385 1 37024 Gobindapur bazar-Atghor-Ratgaon 8 756 4 505 112 3 688 3 290 3 25325 Munshi bazar-Mokam bazar via Sonatiki 10 66 11493 404 2 051 1080 1060
OVERALL 210 211 127.100 10599 1 1
LA not reauire_26 Anulia - Mohangani 9 39027 Aranm-Galimpur Ferry Ghat 1 50028 Chowgram -Kaliganj GC 7 94729 Gurudaspur - Dharabarisa 6 85030 Abadpukur hat -Kaliganj hat 5 650(31 Bongpur -Dobar Mohir 7 22532 Sreenagar -Tantor 8 78033 Kumargaon -Badhaghat -Shibarbazar 4 531
OVERALL 262.084
RTIP Page-30
FINAL DRAFT
Annex - 5
Houses/Structures Affected on Private Lands
SL. Residential HouseslStructures Commercial + Other StructuresNo. Roads Total # of Ave Floor Total # of Total # of Ave Floor Total # of
Structures Area in sft. Owners Structures Area Owners1 Rajaban -Kakonhat 21 172 79 162 Jhalmoliahat - Mollahpara hat 11 493 67 113 Dublia - Sreekol 1 275 1 1 377 30 14 Sathia 24-Mile - Azahar Afsar 19 800 2 12 3 229 62 35 Laxmipur- Dorappur 6 512 30 56 Chatra-Mohadevpur (Kunioban) 1 664 17 Kansat Ghat - Khaser Hat 1 270 1 3 220 29 18 Sultanganj-Perirhat 8 401 61' 8 4 59 77 49 Sariakandi - Chandanbasia 45 267 97 32
10 Dhuchanchia-Tindighi-Namuja 10 310 21 10 3 247 48 311 Birqram-Khorna-Malira hat 9 273 9 92 612 Boalia R&H-Solonga GC 34 289 21 21 5 114 66 1313 Sealcola R&H - Bohuli hat 46 265 82 41 7 264 05 614 Horinathpur-Dhekuria GCM 17 234 46 14 35 226 16 1015 Dhaka Aricha highway-Kalatiapara GC via Vakurta 10 270 4 28 1 192 1
lbazar16 Dhaka-Aricha RHD-Mugrakanda M Pur City prot 14 210 5 14 2 60 175 2
Embank17 Kapasia-Monohardi 14 901 18 12 10 289 68 1218 Balirtek - Harirampur 36 419 18 23 23 470 74 1619 Lauhalong - Goali Mandra Hat 7 112 98 1720 Betka - Tongibari 10 448 69 10 _21 Shibpur-Belabo via Jaliara bazar 17 24 81 12 23 406 02 4122 Madhabdi-Kharia 22 29 47 31 5 102 54 1923 Atgram - Zakigani24 Gobindapur bazar-Atahor-Ratgaon 1 288 1 2 83 47 225 Munshi bazar-Mokam bazar via Sonatiki 7 270 6 4 95 5 4
OVERALL 367 333 131 138
LA not required26 Anulia - Mohangan_27 Arani-Galimpur Ferry Ghat28 Chowgram - Kaliganj GC29 Gurudaspur - Dharabarisa30 Abadpukur hat - Kaliganj hat31 Bongpur -Dobar Mohir32 Sreenagar - Tantar33 Kumargaon -Badhaghat - Shibarbazar
RTIP Page-31
FINAL DRAFT
Annex - 6
Houses/Structures Affected on Public Lands
SL. Residential Houses/Structures Commercial + Other StructuresNo. Roads
Total # of Total # of Total Floor Ave Total # Total # of Total Ave FloorOwners Structur. Area Floor Owners Structures Floor Area
Area Area1 Ralaban -Kakonhat 24 27 10836 00 401 33 4 4 864 00 216 0(2 Jhalmoliahat- Mollahpara hat 13 14 472 06 33 7 0 0 0 003 Laxmipur - Dorappur 4 6 2844 00 474 0 0 0 0 0(4 Kansat Ghat - Khaser Hat 3 3 563 00 187 6 0 0 0 005 Sanakandi - Chandanbasia 56 83 1546 39 18 63 6 7 142 45 20 3'6 Dhuchanchia-Tindighi-Namula 0 0_ 000 00 3 4 368 55 9217 Sealcola R&H - Bohuli hat 6 6 609 07 101 51 0 0 0 0(8 Balirtek - Horirampur 2 4 63 70 15 93 3 3 27 00 90(9 Betka - Tongibari 3 3 85 00 28 33 0 0 0 0(10 Shibpur-Belabo via Jaliara bazar 4 4 718 16 179 5 2 2 582 12 291 011 Gobindapur bazar-Atghor-Ratgaon 3 3 326 86 108 9 0 0 0(12 Munshi bazar-Mokam bazar via Sonatiki 3 3 9182 00 3060 6 1 1 117 00 117 0
= OVERALL 121 156 27246.241 19 21 2101.12
RTIP Page-32
FINAL DRAFT
Annex - 7
Trees Affected on Private and Public Lands
SL. On Private Lands On Public Lands
No. Roads
E E
S~~~~~~~ ~ LaflDu - - -DD
6 Chatra-Mohadevpur (Kunioban) 5 ~-~ ~ 3 33 4 =
. 9 E .2 0_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ -J ~ ~ ~ U) O ~ -J ~ cn 0.. I
1 l_Rapabani -Kakonhat2 lJhalmoliaht - Moilahpara hat 35 89 11 135 0 0 2 23 Dublia -Sreekol 110 182 111 59 462 4 2 7_ .-
4 Sathia 24-Mile - Azahar Afsar 124 369 126 1 620 23 8 6 6 5
V Laxmipur Dorappur6 Chatra-Mohadevpur (Kunoban) 5 3 33 41 -
7 Kansat Ghat - Khaser Hat8 Sultan-anl-Perirhat 122 1082 231 417 878
9 Sariakandi - Chandanbasia 66 192 402 230 890 598 378 231 1 120810 huchanchia-Tinighi-Namula 1 274 611 6 8851 1 Birgram-Khorna-Majira hat 89 8912 Boalia R&H-Solonga GC 24 448 214 44 7301 Sealcola R&H - Bohuli hat 127 47 28 202 23 8 1 6 6 5314 Honnathp r-Dhekuna GCM 49 1273 873 653 28481 5 Dhaka Aricha highway-Kalatiapara GC via 9 7 7 1 2 35
Vakurta bazar16 DhaKa-Aricha RHD-Mugrakanda M Pur City
- prot Embank17 Kaoasia-Monohardi 2818 2368 1505 1009 7700 -
128 Balinek - Harirampur 153 1027 649 529 2358 19 Lauhauong - Goali Mandra Hat 466 578 253 78 137520 Betka -Tongibari 16 223 16 255 2 221 Shibour-Belabo via Jaliara bazar 2560 2691 1961 1662 8874 200 50 0 24 27422 Madhabdi-Kharia 204 602 516 631 1 38I5 __
23 Atqram -Zakigani 0 0 0 0 0 0 0 0
24 Gobindapur bazar-Atrhor-Ratgaon = _ _
25 Munshi bazar-Mokam bazar via Sonatiki 4 203 442OVERALL 6760 109 20 5021 29319 81 70 862 31 2424
LA not required ___
26 Anulia -Mohanganj ____
27 Arani-Galimpur Ferr Ghat _______
-28 -h,c.. jra.T! - Kaliganj GC ___ __
29 Gurudaspur -Dharabarisa ________
30 Abadpukur hat -Kaligani hat ________
31 Bongpur -Dobar Mohir____ ________
32 1Sreenaqar - Tantar__ ______ ____
133 IKumargaon -Badhaghat - Shibarbazar- -- - -- - -
R TIP Page-33
.FINAL DRAFT
Annex - 8
Selected Socioeconomic Information
SL. Total Male as Ave Age of Male Ave. Age of Female HH # of Inc EarnerNo Roads HH Heads Heads
# of HHs % of HH Total Ave Total Ave % of # of Male # ofMembers # of HH Age # of HH Age Schoolin Female
I Rajabari Kakonhat 215 52 80 195 51 6 20 521 0 92 244 02 Jhalmoliahat - Mollahpara hat 421 52 44 389 47 26 32 43 7 0 28 452 33 Dublia - Sreekol 130 52 57 123 5 52 7 48 29 0 66 307 34 Sathia 24-Mile-AzaharAfsar 132 52 71 119 564 13 537 068 335 35 Laxmipur - Dorappur 320 52 52 288 47 76 32 51 07 0 16 584 1276 Chatra-Mohadevpur (Kunjoban) 367 50 06 333 46 56 34 42 27 0 8 678 497 Kansat Ghat - Khaser Hat 120 48 53 104 61 6 16 638 0 5 296 78 Sultangani-Perirhat 240 5124 212 47 74 28 52 26 080 250 129 Sanakandi - Chandanbasia 377 50 25 364 51 06 13 46 08 0 54 502 110 Birgram-Khurna-Malira 206 49 72 183 49 12 23 49 39 0 91 243 411 Dhuchanchia-Tindighi-Namula 57 48 47 53 47 57 4 46 25 0 49 68 112 Boalia R&H-Solonga GC 255 52 36 228 52 17 27 53 28 0 36 557 113 Sealcola R&H - Bohuli hat 203 51 31 192 52 7 11 47 5 0 62 478 1214 Horinathpur-Ohekuria GCM 252 53 07 212 53 57 40 52 64 0 25 268 O15 Dhaka Aricha highway-Kalatiapara GC via 120 53 69 100 51 06 20 42 6 0 59 36 0
Vakurla bazar16 Dhaka-Aricha RHD-Mugrakanda M Pur City 16 52 87 14 321 2 50 0 25 29 0
prot Embank _17 Kapasia-Monohardi 246 54 52 232 51 27 14 38 1 0 93 310 018 Balilrek - Harirampur 185 51 03 169 48 16 521 0 89 281 819 Lauhajong - Goali Mandra Hat 21 51 52 21 51 0 Nil 0 89 31 020 Betka - Tongibari 23 52 82 22 52 23 1 50 0 86 25 0121 Shibpur-Belabo via Jaliara bazar 392 50 67 381 52 28 11 44 3 0 57 485 222 Madhaodi-Kharia 264 53 18 259 51 86 5 43 4 0 85 376 123 Atgram - Zak qanj 40 4912 40 52 06 0 Nil 0 7 68 024 Gobindeour bazar-Atghor-Ratgaon 73 50 42 71 52 66 2 37 5 0 5 129 325 Munshi bazar-Mokam bazar via Sonatiki 171 50 32 167 5401 4 37 75 0 25 286 1
TOTAL 4846 4471 375 7318 244LA not required _
26 Anulia -Mohanaanr =27 Arani-Galimour Ferry Ghat _ _ __ _28 Choworam -Kalinanj GC _29 Gurudaspur - Dharabarisa _ . _30 Abadoukur hat -Kaligani hat _-31 Bongpur -Dobar Mohir32 Sreenagar - Tantar _-33 Kumaraaon -Badhaohat -Shibarbazar
RTIP Page-34
FINAL DRAFT
Annex - 9
Occupations/Income Sources of the PAPs
| Si. Total Primary Occupation Secondary OccupationNo. Roads Number
of House _ Hold Heads ,
o rn o -)< c- - ~~~0 .
.0 __ (5 "'co C
1 Ralabari -Kakonhat 215 119 13 38 26 18 0 0 02 Jhalmoliahat - Mollahpara hat 421 283 27 35 22 42 1 1 03 Dublia - Sreekol 130 66 35 4 9 16 49 48 114 Sathia 24-Mile - Azahar Afsar 132 71 26 9 9 9 45 86 155 Laxmipur- Dorappur 320 317 1 1 0 3 0 39 2856 Chatra-Mohadevpur (Kunjoban) 367 299 13 6 19 18 4 20 147 Kansat Ghat - Khaser Hat 120 75 13 4 4 20 16 68 1 98 Sultangan -Perirhat 240 90 54 3 49 39 0 1 59 Sariakandi - Chandanbasia 377 263 4 6 25 34 0 14 010 Birgram-Khorna-Malira 206 147 6 1 17 28 2 0 011 Dhuchanchia-Tindighi-Namuja 57 29 18 2 1 7 0 0 012 Boalia R&H-Solonga GC 255 230 3 2 12 9 11 10 013 Sealcola R&H - Bohulk hat 203 143 14 6 18 22 3 3 1214 Horinathpur-Dhekuria GCM 252 151 13 4 22 25 7 2415 Dhaka Ancha highway-Kalatiapara GC via Vakurta 120 58 20 0 13 29 1
bazar 4 316 Dhaka-Aricha RHD-Mugrakanda M Pur City prot 16 8 8 0 0 0 0
Embank I 0 017 Kapasia-Monohardi 246 143 39 5 27 31 0 0 n_18 Balirtek - Harirampur 185 87 44 1 14 34 2 3 219 Lauhaiono - Goali Mandra Hat 21 12 3 0 4 0 0 2 _20 Betka - Tongibari 23 4 6 1 1 11 0 0 C21 Shibpur-Belabo via Jaliara Dazar 392 277 22 9 29 34 0 0 022 Madhaodr-Khana 264 151 71 15 15 12 90 83 7923 Atqram - Zakioanl 40 15 7 3 6 0 0 024 Gobindapur bazar-Atqhor-Ratgaon 73 52 6 0 4 0 0 0 025 MAunshi bazar-Mokam bazar via Sonatiki 171 140 8 3 13 7 0 0 0
OVERALL 4846 3230 1 474 158 359 457 231 406 461LA not r quired =
26 Anulia -Mohangan_27 Arani-Galimpur Ferry Ghat28 Chowgram -Kaligani GC _ . -
29 Gurudaspur -Dharabarisa _ _30 Abadpukur hat -Kaliganr hat _31 Bongour Dcbar Mohir _32 Sreenaaar - Tantar33 Kumaroaon -Badhaghat -Shibarbazar _
RTIP Page-35
FINAL DRAFT
Annex- 10
Distribution of Landowners and loss of Lands in different Holding Size Groups.
Number & Percentage of Landowners LOST Different Proportion of the Total Holdings<10% >10 -<20% >20-<50% >50<o80% 0>80%
SiNo Roads :,
1 ~ ~2 4 3 4 5 6 7 8 9 10 11 12 13 14 15 1 6 1 7
I Ralaban -Kakonhat 476 89767 472 99 16 34 3 630 33 _ 210
2 Jhalmoliahat -MAollahpara hat 899 115034 867 96 44 507 6 19 2 11 935 5 t 1 1 223 80 1 1112, 1 75 1 O i1 i i3 Dublia - Sreekol 423 38196 423 100 00 _ _ ___ __
4 Sathia 24-Mioe - Azahar Afsar 380 48597 380 100 00 _ 0
5 Laxm2pur -Dorappur 363 227923 324 89 26 537 18 4 595 149 16 4 40 714 2 550 21 3 8266 Chatra-Mohadevpur (Kunjoban) 898 130908 898 100 007 Kansat Ghat -Khaser Hal 516 66065 512 99 22 81 4 70 = -= - -= = =
8 Sultanganl-Penrhat 419 42672 412 98 33 133 6 1252 7 1 90 - _ _9 Sanakandi - Chandanbasia 910 78834 889 97 69 1905 8 879 591 12 1 32 8 1 10910 Dhuchanchia-Tindighi-Namuja 136 15074 135 99 26 3 1 735
11 Birgram -Khoma-Majlra 351 53187 333 94 87 374 7 2 22 1280 7 2 22 75 4 12612 Boalia R&H.Solonga GC 746 53908 715 95 84 1183 9 22 2 94 991 8 1 07 11 1 013413 Sealcola R&H - Bohuli hat 429 2986 428 99 77 3 1 t14 Horinathpur-Dhekuna GCM 662 4498 650 9819 1190 8 1 208 87 3 0 453 6 1 0 151_15 Dhaka Aricha highway-Kalatbapara GC via 103 9800 100 97 09 0 169 3 2 91
16 Dhaka-Ancha RHD-Mugrakanda M Pur City 20 335 13 65 00 30 6 37 5 1 5 1 6 25nrnt Fmhank
17 Kapasia-Monohardi 419 567 418 99 76 163 1 0 24
18 Balirtek -Hanrampur 228 4757 208 91 23 371 8 3 51 182 7 3 07 67 2 0 877 1221 3 1 31519 Lauhajong - Goali Mandra Hat 146 84074 146 100 0020 Betka - Tongiban 122 1277 122 100 0021 Shibpur-BelaboviaJaliara bazar 776 118903 769 9910 415 5 065 20 1 128 250 1 01322 Madhabdi-Khana 581 31611 568 9776 168 8 1 38 114 4 0688 4 1 0 17223 Atgram - Zakigan, 80 11083 80 100 0024 Gobmndapurbazar-Atghor-Ratgaon 112 36331 100 89 29 360 6 5 36 153 5 4 46 5 1 08925 Munshi bazar-Mokam bazar via Sonatiki 404 42275 377 93 32 11071 14 346 226 11 2 72 41 2 0 495 1
TOTAL 10599 1308665 10339 8562 77 147 _ 476 8 51 85 _ 1261 17 1254 8 81
LA not required26 Anulia -Mohanganj27 Arani-Galimpur Ferry Ghat _ _ _ -i|-28 Chowgram -Kaliganj GC29 Gurudaspur -Dharabarisa30 Abadpukur hat -Kaliganr hat31 Bongpur -DoDaf Mohir32 Sreenagar - Tantar33 Kumargaon -Badhaghat -ShibarDazar _ j |
RTIP Page -36
FINAL DRAFT
Annex- 11
Mejor Income Source: Frequency Distribution
Sf. Primary Occupation/Income Source Secondary Occupation/lncome SourceNo
Road
1 2 3 4 5 6 7 8 9 10 11 121 aaa -Kakonhat 125 33 12 26 15 1 0 1 0 0
2 Jhalmoliahat - Mollahpara hat 298 33 23 21 39 49 3 48 0 83 Dublia - Sreekol 68 6 38 9 10 45 0 86 0 154 Sathia 24-Mile - Azahar Afsar 72 5 31 6 1 0 56 39 5 2245 Laxmipur - Dorappur 263 3 9 5 32 4 5 20 7 26 Chatra-Mohadevpur (Kunjoban) 333 6 7 9 7 16 3 68 4 127 Kansat Ghat - Khaser Hat 87 6 16 6 6 0 0 1 1 48 Sultanqanl-Perirhat 91 4 59 49 26 0 0 14 0 09 Sarakandi - Chandanbasia 285 4 2 15 23 2 0 0 0 010 Biraram-Khorna-Maiira 162 1 8 10 23 0 0 0 0 01 1 Dhuchanchia-TindiThi-Namula 30 2 17 1 5 11 0 10 0 012 Boa/ia R&H-Solonga GC 212 6 19 17 6 3 0 3 10 213 Sealcola R&H - Bohuli hat 138 19 34 11 1 7 1 24 13 114 Horinathpur-Dhekuria GCM 176 5 23 9 1 1 0 4 0 315 Dhaka Aricha highway-Kalatiapara GC via 17 0 5 4 10 0 0 0 0 0
Vinkitrfp hp7nr_
16 Dhaka-Anciha RHD-Mugrakanda M Pur City prot 13 0 3 0 0 0 0 0 0 0
17 Kapasia-Monohardi 141 5 47 26 22 2 0 318 Baliriek - Harirampur 89 2 44 20 20 0 0 2 1 019 Lauhalong - Goali Mandra Hat 9 0 6 4 0 0 0 0 2 820 Betka - Tongibari 7 1 10 2 3 12 0 3 1 1021 Shibour-Belabo via Jaliara bazar 277 9 48 30 18 90 56 83 2 2122 Madhabd,-Kharia 149 15 72 15 3 0 0 0 0 023 Adoram - Zakioani 19 2 7 5 7 0 0 0 0 024 Gobindapur bazar-Atghor-Ratqaon 52 0 2 2 3 0 0 0 0 025 Munshi bazar-Mokam bazar via Sonatiki 150 0 7 9 5
TOTAL 3263 1'67 549 311 286 243 124 409 47 311LA not required - -= = - -
26 Anulia -Mohangant = = _27 Arani-Galimpur Ferrv Ghat ___28 Chowgram - Kalicani GC29 Gurudaspur -Dharabarisa =30 Abadoukur hat -Kalioanj hat _31 Bongpur -Dobar Mohir32 Sreenaqar - Tantar33 Kumarqaon -Badhaghat - Shibarbazar
RTIP Page-37
FINAL DRAFT
Annex- 12Selected Demographic and Other Information
Total Average Average # of HH Ave. # of HH Schooling of # of Income # of HH inHHs HH Members Heads HH Heads Earners NGO Prog
NSo. Roads . Size _ C,
w, E *u E O E -; E
2 3 4 6 7 3 9 10 11 12 131 RaJaban -Kakonhat 215 814 4 298 3 842 0 907 0 093 16 0 244 0 1
2 Jhalmoliahat - Mollahpara hat 421 6 264 3 285 2 979 0 924 0 076 119 0 452 3 5
3 Dublia - Sreekol 130 7 023 3 692 3 331 0 946 0 054 85 2 307 3 0
4 Sathia 24-Mile - Azahar Afsar 132 8 523 4 492 4 03 0 902 0 098 87 4 335 3 0
5 Laxmipur - Dorappur 320 7 241 3 803 3 438 0 900 0 100 52 2 584 127 2
6 Chatra-Mohadevpur (Kunjoban) 367 8 643 4 327 4 316 0 907 0 093 278 18 678 49 37
7 Kansat Ghat- Khaser Hat 120 8 792 4 267 4 525 0 867 0 133 55 3 296 7 11
8 Sultanganl-Perirhat 215 5 428 3140 2 647 0 884 0116 164 20 195 9 1
9- Sariakandi - Chandanbasia 377 6 793 3 530 3 379 0 966 0 034 248 7 502 1 0
10 Dhuchanchia-Tindighi-Namuja 57 6 877 3 333 3 544 0 930 0 070 49 5 68 1 0
11 Birgram-Khorna-Majyra 206 6 951 3 890 3 495 0 888 0 112 160 21 243 4 1
12 Boalia R&H-Solonga GC 255 8 906 4 663 4 243 0 894 0 106 90 4 557 1 4
13 Sealcola R&H - Bohuli hat 203 12 03 6172 5 857 0 946 0054 122 5 478 12 38
14 Horinathpur-Dhekuria GCM 252 8 397 4 456 3 94 0 841 0 159 54 5 268 6 8
15 Dhaka Aricha highway-Katatiapara GC via 120 6 55 3 517 3 033 0 833 0 167 57 14 36 0 0
16 Dhaka-Aricha RHD-Mugrakanda M Pur City 16 5 438 2 875 2 563 0 875 0 125 4 0 29 0 0
17 Kapasia-Monohardi 246 8 232 4 488 3 744 0 943 0 057 217 12 310 0 0
18 Bahirtek -Harnrampur 185 7 313 3 731 3 581 0 913 0 088 134 9 244 8 24
19 Launajong - Goali Mandra Hat 19 11 39 6 459 15 263 5 426 0 17 0 31 0 0
20 Betka - Tongibari 23 8 478 4 478 4 000 0 957 0 043 18 1 25 0 0
21 Shibpur-Belabo via Jaliara bazar 392 8 492 4 304 4 189 0 972 0 028 194 4 485 2 20
22 Madhabdi-Khana 264 9 814 5 22 4 595 0 981 0 019 228 4 376 1 0
23 Atgram - Zakiganj 40 7 075 3 475 3 600 1 0 28 0 68 0 0
24 Gobindapur bazar-Atghor-Ratgaon 73 _ 6 520 3 380 _3 232 0 973 0 027 61 1 129 3 0
25 Munshi bazar-Mokam bazar via Sonatiki 171 7 210 3 719 3 585 0 977 0 023 66 1 286 1 0TOTAL 4819 6=0 42 7=7 24 152
__ LA not required26 Anulia -Mohanganj27 Arani-Galimpur Ferry Ghat
28 Chowgram -Kaliganj GC29 Gurudaspur -Dharabarisa
30 Abadpukur hat -Kaliganj hat31 Bongpur -Dobar Mohir
32 Sreenagar - Tantar33 Kumargaon -Badhaghat -Shibarbazar __
R TIP Page-38
FINAL DRAFT
Annex-14ANNEX-11 of (RF)
Sheet I of 2
MONITORING PROGRESS IN THE LAND ACQUISITION PROCESS
SI No Contract # and District Dates Dates Dates Dates Land Dates Dates Dates LA Number Dates RemarksPhysical Component Screening Consultation Engineering LAPs to be LAPs Admin Proposal of LA Civil
Completed Completed Design Finalized Acquired Submitted Approval Submitted Proposal WorksCompleted for Admin Received To DCs Begin
__________ ~~~~~~~~ ~ ~~~Approval __ _ _ ___ _ _ _ _ _
I 2 3 4 5 6 7 8 9 10 11 12 13
1 Rajaban -Kakonhat Ralshahi 28 12 2002 15 10 2002 119 2002 4 12003 3 18 09 09 2002 1710 2002 "Nov03 Due to26 2 2003- change of
I I ~~~~~~~~~~~~alignment2 Jhalmoliahat hat By Pass 28 12 2002 13 10 2002 19 2002 0 652 99 2002 17 10 2002 -do-
3 Anulia-Mohanganj 28 12 2002 14 10 2002 29 5 2002 i 12 2002 LA nol equired N/A N/A N/A N/A -do-
4 Arani-Galimpur Ferry Ghat 2812 2002 1810 2002 119 2002 9 9 2002 LA not equired N/A N/A N/A N/A -do-
5 Dublia - Sreekol Pabna 28 12 2002 1710 2002 16 9 2002 23 9 2002 2 9907 30 12 2002 17 2 2003 -do-
6 Sathia 24-Mile-AzaharAfsar 2812 2002 18102002 16 9 2002 189 2002 50722 19 9 2002 1710 2002 -do-
7 Laxmipur- Dorappur Natore 28 12 2002 20 10 2002 14 9 2002 - 18 92002 5 7642 199 2002 17 10 2002 51 2003 -do-
8 Chowgram-Kaliganl GC 28 12 2002 19 10 2002 14 9 2002 23 10 2002 LA not N/A N/A N/A N/A -do-_______ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~required
9 Guwudaspur-Dharabansha 28 12 2002 17 10 2002 16 9 2002 26 10 2002 LA notequired N/A N/A N/A N/A -do- hOLAC will
10 Chatra-Mohadevpur (Kunjoban) Naogaon 2812 2002 12 10 2002 11 9 2002 19 2002 3156 9 9 2002 17 10 2002 1 412003 -do- DLAC willheld shorthly
11 Abadpukur hat Kaliganl hat 28 12 2002 13 10 2002 14 9 2002 12 10 2002 LA not equired N/A N/A N/A N/A -do-
12 Kansat Ghat- Khaser Hat Nawabganl 2812 2002 16-1710 02 119 2002 '6 12003 5 907 09 09 2002 1710 2002 1412003 -do- *Due to26 2 2003- change
of alignment13 Bongpur-Dobar Mohr 28 12 2002 13-14 10 02 29 5 2002 1 12 2002 LA not equired N/A N/A N/A N/A -do-
14 Sultanganj-Penrhat Bogra 28 12 2002 1310 2002 15 9 2002 *24 2 2003 56725 26 2 2003 13 3 2003 -do-
15 Birgram-Khorna-Malira 28 12 2002 14 10 2002 14 12003 *24 2 2003 5 9482 26 2 2003 13 3 2003 -do-
16 Sanakandi - Chandanbasia 28 12 2002 16 10 2002 19 1 2003 24 2 2002 11 0973 26 2 2003 13 3 2003 -do-
17 Dhuchanchia-Tindighi-Namula 28 12 2002 18 10 2002 16 9 2002 23 10 2002 10 731 30 12 2002 17 2 2003 -do-
R TIP Page-39
DRAFT FINAL(Revised)
Annex-14ANNEX-11 o f(RF)
Sheet 2 of 2
MONITORING PROGRESS IN THE LAND ACQUISITION PROCESS (contd..P-2)
Si No. Contract # and District Dates Dates Dates Dates LAPs Land Dates LAPs Dates Dates LA Number Dates Remarks
Physical Component Screening Consultation Engineering Finalized to be Submitted Admin Proposal of LA CivilCompleted Completed Design Acquired for Admin Approval Submitted Proposal Works
Completed Approval Received To OCs Begin
1 2 3 4 5 6 7 8 9 10 11 12 13
18 Boalia R&H-Solonga GC Siraiganj 28 12 2002 17 10 2002 17 9 2002 31 12 2002 6 05 15 1 2003 17 2 2003 -do-
19 Sealcola R&H - Bohuli hat 2812 2002 14 10 2002 17 92002 31 12 2002 4 97 151 2003 17 2 2003 -do-
20 Honnathpur-Dlhekuria GCM Siraiganl 28 12 2002 20 10 2002 17 9 2002 4 1 2003 5 58 15 1 2003 17 2 2003 -do-
21 Dhaka Aricha highway-Kalatiapara GC via Dhaka 28 12 2002 16 10 2002 28 8 2002 24 2 2003 1 2678 26 2 2003 13 3 2003 -do-
Vakurta bazar22 Dhaka-Aricha RHD-Mugrakanda M Pur 28 12 2002 16 10 2002 119 2002 24 2 2003 1 512 26 2 2003 13 3 2003 -do-
City prot Embank I_I_I_I__
23 Kapasia-Monohards Gazipur 28 12 2002 12 10 2002 13 10 2002 23 10 2002 4 936 30 12 2002 17 2 2003 Nov 03
24 Balirlek - Hanrampur Manikganj 28 12 2002 16 10 2002 9 9 2002 6 1 2003 2 02 15 1 2003 17 2 2003 -do-
25 Lauhajong-Goali Mandra Hal Munshiganj 28 12 2002 19 10 2002 15 9 2002 18 9 2002 5 656 19 92002 17 10 2002 20 2 2003 -do-
26 Sreenagar - Tantar 2812 2002 1 810 2002 2812 2002 1 9 2002 0 8826 9 9 2002 17 10 2002 20 2 2003 -do-
27 Belka - Tongiban 2812 2002 2010 2002 159 2002 1210 2002 LA not required
28 Kanchan GC-Sarnakhali bazarChanpara Narayanganl 2812 2002 1710 2002 1212003 19 9 2002 3897 99 2002 17102002
R&H29 Shibpur-Belabo via Jaliara bazar Narshingdi 28 12 2002 1 710 2002 5 10 2002 3 10 2002 5 942 3012 2002 17 2 2003 2 3 2003 -do-
30 Madhabdi-Khana 28 12 2002 19 10 2002 5 10 2002 12 10 2002 5 304 30 12 2002 172 2003 2 3 2003 -do-
31 Algram - Zakiganj Sylhet 2812 2002 1910 2002 1310 2002 31 12 2002 0 41 3012 2002 17 2 2003 -do-
32 Kumargaon-Badaghal 2812 2002 1610 2002 19 10 2002 LA not N/A N/A N/A N/A -do-reqaired
33 Gobindapur bazar-Atghor-Ratgaon Moulavibaza 2812 2002 1810 2002 30112002 24 2 2003 4 5045 26 2 2003 133 2003 -do-
34 Munshi bazar-Mokam bazar via Sonatiki 28 12 2002 15 10 2002 26 11 2002 24 2 2003 16 02 26 2 2003 13 3 2003 -do-
156 3735_
1 Screening was completed one day based on data collected from the field2 Consultation took place based on preliminary Design
RTIP Page-40
DRAFT FINAL(Revised)
Annex-15ANNEX-4 of (RF)
TABLE-1: SUGGESTED FORMAT FOR MONITORING PROGRESS IN THE LEGAL LAND ACQUISITION PROCESS
Physical Component_ (FRB, RR1, Market, Jetty, etc ) District Date Updated
Contract # Date Civil Lands Dates of LAC LAC Dates of Dates DCs' Budget Notice-7
& Code Works Reqd To DC DLAC Approval Nos Notice-3 Notice-6 To LGED To Ministry Approve Funds Start Number
Begin d Placed Date
1 2 _ 4 5 6 7 8 9 10 11 12 13 14 15
Columns:1: Contract Number and Code of the component (FRB, RR1, Market, Jetty, etc). 2 If not fixed, approximate date around which civil works under the individual contracts will begin
on the ground requiring the PAPs vacate the lands, 3 Total amount of private lands determined for each contract through detailed engineering designs of the improvements; 4
Dates on which the Land Acquisition Cases (LAC) for the individual contracts submitted to the DCs, 5 The dates on which District Land Acquisition Committees met to review the
acquisition cases, 6 Dates of approval of the individual LA cases by DLAC, or by a higher authority (e g , Land Ministry), 7 These are the numbers assigned by the DC offices
and will be used as references by acquisition officials; 8 & 9 Issuance dates of the Legal Notices 3 and 6 for the individual LA cases, 10 The dates on which the DCs
submitted the Land Acquisition Budgets for the individual LA cases to LGED, 11 The dates on which LGED submitted the budgets to the LGRD Ministry for review and approval,
12 Dates on which LGED placed the acquisition funds with the DCs, 14 The dates on which DCs started to issue Legal Notice-7, 15 The total number of Notice-7 that will
have to be served under the individual LA cases
RTIP Page-41
DRAFT FINAL(Revised)
Annex-16ANNEX-5 of (RF)
TABLE-2: MONITORING PROGRESS IN CUL PAYMENT BY DCS, BY LAND ACQUISITION CASES (LAC) AND DISTRICTS
Reporting DateRoadl District LAC Land Total # CUL Pay ent # of Compr nsation Cases in Following CategoriesContract Number Acqrd. Of EPs Full Partial Documen Court Veste Waqf Khas More More
t d etc II 2 3 4 5 6 7 8 9 10 1_1 12 13 14 15
O v e ra ll _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Note: A road and/or contract may fall in more than one district. Performance in CUL payment is based on Districts and Land Acquisition Cases (LAC Number)
Columns:
3: The Land Acquisition Case numbers recorded in DC offices, 4. Total amount of lands being acquired under each LAC, 5 Total number of EPs (Persons Entitled to
Compensation) as determined by the DCs, under each LAC, 6&7 DCs are sometimes seen to make part payments of the total CUL. As such, CUL payments are to be
divide into 'Full' and 'Partial', 8-12 Will record the cases involving issues that may delay CUL payment 8 Number of cases lacking legal documents like mutation and others
which the landowners could procure, 9 Number of cases contested in the courts of law, 10 Number of cases identified by DCs as vested properties, 11 Number of waqf
cases as determined by DCs, 12 Number payments due to khas or lands that belong to any GOB departments If there are more reasons for which CUL payment might be
delayed, they should also be added to the table
R TIP Page-42
DRAFT FINAL(Revised)
Annex-1 7ANNEX-6 of (RF)
TABLE-3: SUMMARY INFORMATION ON COMPENSATION PAYMENT FOR PRIVATE LANDS AND OTHER ASSETS BY DEPUTYCOMMISSIONERS (DCS), BY CONTRACT AND MOUZA
Progress As Of (Month)
Road/ Total Number & Percentage of Entitled Persons (EPs) Paid (cumulative) by DCs for
Contract District LAC No. # of Land House/Structure Trees Amenities Others LossesEPs #ofEPs #&%of #ofEPs #&%of #of #&%of #of #&%of #of #&%of
EPs Paid EPs Paid EPs EPs Paid EPs EPs Paid EPs EPs Paid
Overall __ __ _ ._= ____ _ _ ___m
R TIP Page-43
DRAFT FINAL(Revised)
Annex-18ANNEX-7 of (RF)
TABLE-4: SUMMARY INFORMATION ON COMPENSATION (TOP-UP) PAYMENT FOR PRIVATE LANDS AND OTHER ASSETS BY
LGED, BY CONTRACT AND MOUZA
Progress As Of (Month)
Contract/ Total # of EPs Number & (Percentage -of EPs Paid Top-UP by LGED for Loss of
Road Found Paid Eligible Lands (All) Houses/Structures Trees (All) Other Losses
By DC By DC for Top UP Eligible Paid Eligible Paid Eligible Paid Eligible Paid
TOTAL .
Annex-19ANNEX-8 of(RF)
TABLE-5: SUMMARY INFORMATION ON GRANTS PAYMENT BY LGED TO LEGAL OWNERS OF AFFECTED PROPERTIES, BY
CONTRACT AND MOUZA
Progress As Of (Month) ____Number & (Percentage) of EPs Paid by LGED for
Contract/Road Total No. of EPs Loss of Business Loss of Rental Loss of Wage Stamp Duty For Other Losses
No. of Eligible for HTG HCG Income Income Income
EPs Grants1
TOTAL _ =
RTIP Page-44
DRAFT FINA L(Revised)
Annex-20ANNEX-9 of (RF)
TABLE-6: SUMMARY INFORMATION ON GRANTS PAYMENT BY LGED TO SQUATTERS AND OTHER PUBLIC LAND USERS, BYCONTRACT AND EP GROUPS
Progress As Of (Mo th)Total# Number & (Percenta( e) of EPs Eligible & Paid by LGED for
Contract of EPs Total # House Transfer House Construction Business Rental Wage Other& EP Groups of EPs Grant (HTG) Grant (HCG) Income Income Income Losses
Eligible Eligible Paid Eligible Paid Eligible Paid Eligible Paid Eligible Paid Eligible Paid1 2 3 4 5 6 7 8 9 10 11 12 13 14 15Contarct No:Squatter l
Shopkeeper = = =
Etc__ _ _ _
Contract No:Squatter = = =Shopkeeper . - |.Etc
TOTAL .
RTIP Page-45
DRAFT FINAL(Revised)
Annex-21ANNEX-10 of(RF)
TABLE-7: INFORMATION ON GRIEVANCE REDRESS ACTIVITIES, BY CONTRACTProgress as Of (Month)
# of # of Grievances Lodged, # of Grievances Reviewed, By Reasons and Affected Groups # of GrievancesContract Meet- By Reasons and Affected Groups (Cumulative) (Cumulative) Accepted for RedressUnion ings Reasons # Lodged By Reasons # Reviewed For (Cumula ive)(cumu) 1 2 3 4 5 9 Legal S-R Other 1 2 3 4 5 9 Legal S-R Others Legal S-R Others_ = ___=_=_ EPs EPs EPs EPs EPs EPs
T O T A= = _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Reasons 1-5 for Five Major Reasons, and 9 for all other reasons (Name the major reasons listed under the codes).Affected Groups Legal EPs - Owners recognized by law, S-R EPs - Socially-Recognized Owners (squatters, etc), Others - persons not identified by socioeconomic survey,or persons and community groups acting independently or on behalf of the PAPs
R TIP Page-46
Section-3
Selection Criteria of Union Road (UR)and Structure on Union Road (SUR)
Draft Selection Criteria for inclusion of Union Road (UR) under ProposedRural Transport Improvement Project (RTIP)
i) The UR must connect all weather road of higher order and no land acquisition aswell as resettlement is required Preference will be give to the road that complex anet work on the region
u) Embankment height and width should be such that earthwork requirement ismininur m.
in) Alignment should not have a gap of more than 12m.
iv) Cost effective approach will be adopted and economuc justification will be neededfor each UR. Preference will, however, be given to "Regional Road Network Studyfor Prioritization (RRNSP)" identified URs having a minimum Economic InternalRate of Return (EIRR) of 12%, based on benefits to existng diverted and generatedtraffic;
v) The proposed road must fully conform the IDA's social and environmental screeningcriteria set for RTIP;
vi) All schemes wlU be selected through participation of the local government bodies,rural communities and other user groups-using the 'Information Shearing' and'Users Input' approaches, and all formal proposals for investment will be submittedto the project by the Union Parishads, The techniques for this informationsharing will be described in the "Guidelinies for Users Participationi inPlanning and Imlplemiienitationi of Unionz Road (UR)" under RTIP.
vil) The proposed scheme must not be scheduled for talking up under any otherprogram for improvement;
viii) Concerned Union Parishads (UPs) having selected roads will be allowed toparticipate on a First Come-First Served basis, accordmng to the date of registrationThe participating UP has to deposit an inutial amount of Tk 30,000 into LGED URaccount for registration along with comnutment to contribute the total amount ofcontract;
ix) After registration Upazilla Engineer (UE) concerned will inspect the proposed siteand send the proposal along with the drawings and estimates to the ProjectManagement Unit (PMU) at LGED HQ for approval. He will also send necessarydata / information for social and environmental screening to the ProjectManagement Unit (PMU) for clearance. After getting necessary approval andclearance Upazilla Engineer (UE) will invite bids from eligible contractors, and selectlowest evaluated bidder following the IDA guidelines and approved planning andimplementation methodology;
x) Before award of contract, the UP must deposit the remaining contribution (above theinitial deposit) to LGED's UR account. UPs total contribution winl be 5% of total costof improvement.
xi) Each UP can take maximum 5 km of UR or one road.
(PwM.Ldu 2 Pae PA' A vpr&saAVokn*- FNndFSeecocn Cntena of RI doo
Preferences will be given on the basis of the following factors while selecting schemes:
* The road having comparatively shorter length.* Connectivity of UPs/Markets/Hat complex/Lunch Ghat / Railway station /
Archeological / Historical / Tourist Spot etc.* Where more than 50% of the proposed road is paved
The selection, Plannig, Implementation and Monitoring of the schemes will be donefollowing the "Planniinlg antd Imitplemenitation Methodology" prepared for Umon Road (UR)under RTIP. The methodology will clearly define the activity and responsibility of allconcerned m each step. A Standard Bid Document (SBD) acceptable to IDA will be used forprocurement.
(Pac)WA-ul-ae%MPIP ApprsanVolhmeI- FmnaSele0bon Cntena of Rl doc
Draft Selection Criteria for inclusion of Structure on Union Roads (SUR) underRural Transport Improvement Project (RTIP)
1.0 Genieral Selectioni Criteria
1.1 Each Scheme will be limnited to construction of one drainage stiucture - culvert or asmall bridge - not exceedmg 20 meters in span, on an LGED-designated Union Roadi.e.. Foot Bridge may be constructed beyond 20 m span if the community desires, onVillage Roads provided that:
o There is no possibility of passing heavy traffic like truck, buses etc. on the road
o There exists an alternate way within 2-3 km for heavy traffic to reach the otherside of the bridge.
1.2 The road on which structures are to be proposed should be m the Central database ofLGED maintamed by Rural Infrastructure Maintenance Cell (RIMC) at LGED HQ.Hence ID number, length and other relevant data of the road, which will be given in theprescribed proforma, must coincide with the data in the Central database of LGED. Incase of any deviation the proposed scheme(s) will not be approved by the PIO.
1 3 Requests on Village Roads will only be considered after bridging the gaps on UnionRoads for a particular Upazilla under RTIP.
1.4 Concerned Upazilla Engmeer will submit a priority list of schemes with a total spanlength of about 400m for of concerned Upazilla and approved by the Upazilla Parishadreceived from each UP. The concerned Up will select the scheme through aparticipatory method involving the users with a commitment to contribute 10%-20% ofthe structure cost After necessary scrutinizing & checking primary clearance will begiven from Project Management Unit (PMU) in phases against those submitted requestson the basis of the availability of fund. However, ratonal approach will be adopted ingeographical distribution of SUR During selection of the scheme following criteria willbe followed:
(a) Structures are to be proposed in a road alignment, which is 1in a reasonably goodcondition and can be made fully operational with nominal earthworks.
(b) Scheme(s) once completed must ensure end to end passability by wheeled vehicles.Roads, which can ensure connectivity with minimum investment, must get priority. Anisolated structure, which is unable to ensure connectivity, must not be proposed forimplementaton
Pac\Wrunul aeBrPIP ApprasarVolume-I- FmnaiVol IlI\Secton Cntena of UR and SURMSelecton Cntena of SUR doc
Draft Selection Criteria for inclusion of Structure on Union Roads (SUR) underRural Transport Improvement Project (RTIP)
1.0 General Selection Criteria
1.1 Each Scheme will be limited to construction of one drainage stuctuLre - culvert or asmall bridge - not exceedmg 20 meters in span, on an LGED-designated Union Roadl e. Foot Bridge may be constructed beyond 20 m span if the community desires, onCommnunity roads provided that:
o There is no possibility of passing heavy traffic like truck, buses etc. on the road
o There exists an alternate way withm 2-3 km for heavy traffic to reach the otherside of the bridge.
1.2 The road on which structures are to be proposed should be in the Central database ofLGED maintained by Rural Infrastructure Mamtenance Cell (RIMC) at LGED HQ.Hence ID number, length and other relevant data of the road, which will be given in theprescribed proforma, must coincide with the data in the Central database of LGED. Incase of any deviation the proposed scheme(s) will not be approved by the PIO.
1.3 Requests on Community roads will. only be considered after bridging the gaps onUnion Roads for a particular Upazilla under RTIP.
1 4 Concerned Upazilla Engineer will submit a priority list of schemes wAith a total spanlength of about 400m for of concerned Upazilla and approved by the Upazilla Panshadreceived from each UP. The concerned Up will select the scheme through aparticipatory method involvmg the users with a commitment to contribute 10%-20% ofthe structure cost. After necessary scrutinizing & checking primary clearance will begiven from Project Management Unit (PMU) m phases against those submitted requestson the basis of the availability of fund. However, rational approach will be adopted ingeographical distribution of SUR. During selection of the scheme following criteria willbe followed:
(a) Structures are to be proposed in a road alignment, which is m a reasonably goodcondition and can be made fully operational with nominal earthworks.
(b) Scheme(s) once completed must ensure end to end passability by wheeled vehiclesRoads, which can ensure connectivity with minimum investment, must get priority. Anisolated structure, which is unable to ensure connectivity, must not be proposed forimplementation.
PactaldSh1aoi4lSeleon Cntena of SRR doc
(c) Structures can be built to span existing gaps, to replace damaged structures, or to
provide additional necessary cross-drainage capacity by cutting through an existing
embankment. However, construction of a new SUR structure in place of the old one
would have to be considered only in the following cases:
o Structural stability of the old structure does no longer exist;
o Repair/Rehabilitation cost of the old structure is abnormally hlgh compared to
the construction cost of the new SUR.
(d) Span of the existing structure is too small to drain out water through the structure
resulting in washing out of the road approach.
(e) Rehabilitation of structure components that can be done in a reasonable cost, such as
replacement of wing wall(s), deck slab, cut-off wall, floor etc., may also be undertaken
for implementation
(f) The proposed Scheme must not be scheduled to be taken up by any other program orproject.
2.0 Local Participation for Infornatiot SharintgApproach
2.1 There are many approaches to encourage and make use of local participation
However, considering the extent of the geographical area to be covered as well as the
huge number of schemes mainly the "Information Sharmig Approach" will be used to
generate local participation. This approach has two purposes
* To ensure that the lowest tire of local bodies i e. Union Parishads and Upazilla
parishad are fully mvolved in selection, implementation, cost sharing and m
motoring;* To encourage conmmunity users, or beneficiaries to participate in all stages of
selection, implementation, monitoring and cost sharing
2.2 LGED at the Upazilla level (particularly the UEs and the Conmmunity Orgamuzers)
will be primarily responsible for conducting the information sharing exercise supported
by the XENs and the District Sociologists (DS).
The main Information Sharing exercise will be include:
o Wide publicity of the salient features of the SRR component through official
gazette by the Local Government Division (LGD) of Ministry of Local
Government, Rural Development and Cooperatives (MILGRD&C) with the
assistance of LGED. These may include advertising in the national
newspapers (s) and regional radio stations; telecasting through BTV and
other private channels; sensitizing the concerned District and Upazilla
officials of LGED, arranging semmar/meeting with the local government
representatives at Upazilla and Union level etc.
PwaVShamTASe1edon C,nena of SRR ooc
o In order to wide publicity of the SUR component, the XENs wil advertise inat least one local newspaper publishing a brief of the component, set out its
main features, and indicate whom the interested parties should contact(relevant XEN and UE). To complement these advertisements a shortpamphlet will be prepared in Bengali by the PIO, which will set out moredetails of the component that can be included in a newspaper advertisementStocks of this pamphlet will be kept at LGED District and Upazilla Offices asone means of responding to enquiries resultuig from the advertisement.
2.3 At the Upazilla level, each UE, assisted by his Community Organiser (CO) andDistrict Sociologist (DS), will hold an Orientation Session wvith the members andChairman of the Union Parishads and the community in the Upazilla. Photographs ofsuch meeting should be kept in the office. This Orientation Session will be used to:
* Inform the Ward and the Union Parishads about the SUR component,
* Explain in detail
(a) The importance of participation of the community(b) The participation process(c) Criteria and requirements for selection of Schemes;(d) Procedure for submission of proposals to the UE;(e) Requirements and procedure for local financial contribution
o Explain in detail the commitments that the Union Parishad must make formaintenance and monitoring;
o Encourage the Union Parishads to collaborate w ith LGED in sharing
information about the SRR component with their communities, and in soliciting
ideas for schemes from community and other interest groups.
2.4 The participants in these Workshops will be provided wlth addibonal
documentation (in Bangla) about the component including the participation
methodology, the standard pro-forma for submission of a proposal, the standard pro-
forma for monitoruig, and tabulated data showing indicative standard costs for
different sizes and types of structure. The cost data will allow Union Parishads to
prepare their own mitial indicative cost estimate, and hence estimate the value of the
local contribution, for a Scheme before submutting a proposal. LGED's Standard Design
Manual will be followed and if necessary the DSM consultant will prepare such
standard type design and estimates of the structure.
o The Upazilla Community Organisers (CO) with the assistance of the UE and
support of the Union Parishads, will organize information sharing meeting
about the component in each Ward and Union of the Upazilla. The aims of this
are to:
(i) Ensure that communities are aware of the existence of the
component and how it will operate;
PacdWiaWSha"RSeiecbon Crmna of SRR doc
(ii) Encourage community groups and other interested parties to
make proposals to the Union Parishad for schemes, and to advise
them on how to prepare the proposals.
2 5 The techniques for this information sharing have been described in the
Guidelines for Users Participation in Planning anid Imitplemientationz of SUR.Followings are some of the main features of information sharing.
o Preparation and posting of posters about the component at highly visible
locations;
o Preparation of leaflets targeted at communities
o Through the Union Parishad, organization of a public meeting at the mostimportant market in the Union and in the respective ward. These meetings have
to be announced in advance through existing rural information disseminationteclhniques -'beating of drums', 'miking', and posting of posters;
o Collaboratmg with other 'information agents' - extension workers, NGOs, etc.
who can disseminate information;
The 'information sharing campaign will also make people aware that they can contact
the Community Organiser or the TE for further information and advice, if they want to
submit a possible scheme to their Union Parishad.
3.0 Procedutre to propose schemies bi, participationi
3 1 The following steps must follow in order to select schemes through participation
process
o Communuty and other interested groups will submit their proposal to the
respective ward member;
o The ward member will discuss the possible schemes in a meetmg with the
community and beneficiaries and submit to the concerned Union Parishad.
o The UPs will finalize the list of priority schemes for respective UPs after holding
a meeting and send this list along with the resolution of the meetng to the
concerned Upazilla Engineer.
o On receiving the proposal, the UE will physically verify the feasibility of the
scheme and inform the UP about the possible schemes to be taken including its
span length, type and costing of the structure.
u After receiving the comment from the UE, the UP will conduct a meeting where
all the UP members (including the women members) and CO will remain
Pa6fta'4Sh&nWSecDon Cntena of SRR doc
present. The meeting wlll discuss the possible cost, the possibility of getting10%-20% matching contribution and commitment of maintenance andproviding necessary data for monitoring of the proposed scheme. The meeting,will then decide which schemes to recommend for implementation to the UE. Incases, where a Union Road is in two Unions. i.e. where the Union Road crosses aUnion boundary, the two Union Parishads may submit a joint proposal whichmust include an agreement on how the local contribution will be shared.
3.2 The UP will send the final scheme list to the UE along with a photoglaph andresolution of the meeting m the prescribed format given in the Guidelines for UsersParticipation in Planning and Implemnenttation of SUR. Also the UP will givecommitment on the following on a 150 Taka Non- Judicial Stamp and register thescheme by depositing Tk 10,000 to UE's account.
o The UP will mamtain the scheme after implementaton;o The UP will give 10-20% matching contribution.
o The UP will provide data for monitoring and evaluation
3.3 The UE will advise the UP for registration of the schemes,
Pa6%rWhramap&Iecbon Cretna of SRR doc
Section-4
Draft Terms of Reference (TOR) forSocio-economic Monitoring and
Evaluation (SEM&E)
Governmmet of the People's Republic of BangladeshNmiLy of Goal Coth DeReoxal&Cwoeatives
Lcal GemenEDnLocal Government Enrgineenng Department (LGaED)
Comprehensive Terms Of Reference(TOR) for Socio-Economic Monitoring
& Evaluation (SEM&E)
Local Government Engineering DepartmentLGED Bhaban, Agargaon, Sher-e-Bangla Nagar, Dhaka.
Mlarch 2003
Running Draft April 6,2003
Comprehensive Terms Of Reference (TOR) for Socio-EconomicMonitoring & Evaluation (SEM&E)
Background:
More than 75 per cent of the population in Bangladesh live in the rural areas andnearly half of them live below the poverty lIme. About a quarter of Bangladesh's GDPstill originates from agriculture. Any concern with poverty amelioration, therefore,necessarily has to come to terms with some notion on the strategy of rural development
In 1984, Government of Bangladesh spelled out its rural development strategy, where mthe focus was on the development of physical infrastructure comprising roads, markets,storage facilities, electricity, minor irrigation etc. The expectation was that developmentof rural physical infrastructure would stimulate development and diversification of therural economy in general and that of agriculture in particular.
Accordingly, the Local Government Engmeering Department (LGED) began toimplement a series of projects known as Rural Development Projects (RDPs) aimed atimproving the rural trading and transport infrastructure. A built-in element of theseRDPs was the continuous monitoring and evaluation of the direct effects of the projecton the transport sector covering traffic level, modal rux, transport charges, and volumeof passenger and goods. The monitoring also included the likely effects on the marketscovering spoilage, market utilization, toll revenue etc. The exercise was carried outunder the arrangement known as Socio-econoniic Monitoring and Evaluation (SEM&E)
The rationale for the proposed study lies in the need of the Government to conduct anoverall, comprehensive quantLfication and assessments of effect as well the impact ofinfrastructure mvestments in the rural areas on the extent of changes brought about inthe level of opportunities, general well-being and poverty among the users of theseinfrastructures
A. Obiectives
The main objective of this TOR for the comprehensive SME&E is to monitor thepeiformance of the pioject ui meeting development goals, through a series ofeconomic and social indicators That means the tasks are associated with the trackingof the effects or incidence of progress towards meeting its development goals, i.e.performance.
B) Scope
The scopes would include, but not be limited to
. Collection and collation of earlier studies/documents relevant to theproposed study (including, among others, BIDS study on impact of ruralinfrastructure, World Bank strategy paper on rural umfrastructure)
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* Estimate the EIRR of the FRB, Markets and Ghats investment;
. Detailed review and analysis of all available documentsprepared/published by various authors and organizations includmgdonors, government ministries and departments, research bodies, non-government agencies, etc.
. Based on review of published documents and secondary information,identifymg the needs and scope for field surveys to supplement or/andreconfirm the major findmgs
* Carrying out field surveys (e.g. PRA, sample surveys) based on needsassessment to obtain relevant data on poverty indices classifying thepoverty-based classes of rural households
* Fmding out and establish relationships between infrastructure andpoverty in line with the indicators set out in table 1.1.
* Review of the operations of the Labour Contracting Societies (LCS) inrural infrastructure development in terms of participation in construction,operation and maintenance; and proposmg specific measures to furtherimprove their performance
* Investigation into direct and indirect impact of infrastructure on ruralwomen's life, livelihood and economic empowerment
* Study of impact of mifrastructure development on production parameterswvith particular reference to input-output nax
* Analysis of impact of relevant social infrastructure (e.g. primary schools,primary healthcare centres) on rural poverty
* Analysis of impact of rural institutions (e g. construction of UnionParishad buildings) developed by the Government on local-levelempowerment
* Preparation and submission of draft and final reports as per schedulementioned in the next section incorporating all the findings with specificrecommendations on measures necessary to further enhance the povertyreduction efforts of agencies involved in rural institution building.
C. Metlhodolog,
Collection of data for all sub-projects may not be possible because of the resourceconstraints It is, therefore, necessary to study a sample of the selected componentsas the basis for the SEM&E work. The stratification and size of the sample shouldhave to be methodically chosen which will clearly identify "before and after" &"with and wvithout" project improvement effects and attribute them to the project'sinterventions First three years the DSMC will carry out the tasks in close
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collaboration with LGED; later it would run the program independently outside theproject area. Some socio-economrc monitoring indicators have been set m table 1.1
Tablel.1
Intuitive Link between Socio-economic Changes and Project's InterventionsA. Sort-term Indicators
Indicators Likely causal link with project's Means ofintervention verifications
1. Changes in Traffic Development of transport "Before and after" &volumes infrastructure in the project area "With and Without"
increases the traffic volume. situations.2. Transport charges / costs Road development reduces both "Before and after" &
passenger and freight transport "With and Without"charges/ costs significantly. situations.
3. Employment creation A) Direct employment A) Collect person-during implementation i e. years data duringperson-days / person-years direct employment.generated during constructionand maintenance of roads,bridges, culverts, river jettiesand Markets
B) Indirect Employment B) Person-days /from farm and non-farm person-yearsactivities, generated as a result
of greater flexibilityin movement orestablishment ofsmall-scalemdustries ordiversified trade andcommerce activities
4 Lease values Improved transport and trading "Before and after" &infrastructure facilities often lead "With and Without"to increase the lease money of situations.GCMs.
5 Spoilage loss / Qualitv Improved transport and traduig "Before and after" &Deterioration minfrastructure facilities could "With and Without"
decrease the Spoilage loss / situationsQuality Deterioration of theperishable items signiflcantlyiesultiug ui ensuring hlgher end-value.
6. Activations of Projects intervention could Numbers of MeetingManagement Comurruttees of enhance the capacity of the held / Trainee-days
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Indicators Likely causal link with project's Means ofintervention verifications
Improved Growth Centers Management Committees by generated.and River Jetties creating awareness, motivation
through providing training etc.
7. Safety Status: Projects intervention could helpimprove safety situation byproviding better social /environmental facilitiesespecially for the disadvantagedpro-poor people.
B. Medium-term Indicators
Indicators Likely causal link with road Means of verificationsdevelopment
1 Farm size and the Development of transport "Before and after" &incidence of farmmg infrastructure in the project area "With and Without"
stimulated agricultural activities situations.and thwarted the adverseimpact of demographic factorson farm size and the incidenceof farming.
2 Land prices Road development contributed "Before and after" &towards more intensive farming "With and Without"in the project area and caused situations.price of double and triplecropped land to go upsubstantially. Roaddevelopment also led to higherproduction of fruits in theproject area and contributed tohigher price of orchard land
3. Changes in output price Improved transportation "Before and after" &facilitated marketing of "With and Without"agricultural products by situations.lowering cost of transportationand helped farmers earn ahigher price for their output.The higher price of rabi cropscontributed towards highercropping intensity and mci easedproduction of potato, spices andoilseeds in the project area.
4. Agricultural Road development facilitated "Before and after" &mechanization access to and adoption of "With and Without"
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Indicators Likely causal link with road Means of verificationsdevelopmentmechanized means of situations.cultivation.
5. Labor migration This also contributed to "Before and after" &improved labor productivity in "With and Without"the project area Road situations.development contributed togreater labor mobility resultingm smaller wage increase in theproject area. It also helpedstabilize seasonal variation inwages.
6. Crop Diversifications Road development contributed "Before and after" &towards intensive land use and "With and Without"better use of various input situations.leading to positive growth inoutput. Intensive use of landresulted m higher landproductivity.
D). Operational Framnezvork & Tim rnLs
Activities LGED's responsibilities Consultant's role Timings
1 Carryout 1 " Social & Environmental Cell" 1. DSMC will June 2003-Socio-economic of Rural Transport Improvement Conduct Socio- June 2008Moratoring and Project (RTIP) comprising Sr. economucEvaluation Sociologist, Socio-economist, Monitoring and(SEM&E) Economust, Statistician, Sr. Evaluation
Environmental Engineer and (SEM&E) in orderEnvironmental Engineer will to quantify andclosely work with Design, assess the effectsSupervision and Monitoring as well as theConsultants (DSMC). The Cell will impacts ofkeep strong lmnk with "Project infrastructureMonitormg & Evaluation Unit" development(PM &EU) of LGED.
2. Pilotmg 2 " Social & Environmental Cell" 2. DSMC will June 2004-SEME in 10 of Rural Transport Improvement provide necessary June 2008roads out side Project (RTIP) along with "Project assistances andthe project Monitoiing & Evaluation Unit" guidance as anddistricts. (PM &EU) of LGED will carryout when required.
the task.
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Activities LGED's responsibilities Consultant's role Timings
3. Update 3. " Social & Environmental Cell" 3. DSMC will June 2003-"Harmonization of Rural Transport Improvement provide necessary June 2007of SEM&E" of Project (RTIP) along with "Project assistanees andLGED. Monitoring & Evaluation Unit" guidance as and
(PM &EU) of LGED will update when required.the harmonized version of Socio-economic Monitoring andEvaluation (SEM&E)
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Government of the People's Republic of BangradeshNrlrT ofshc,Loca, Rwal EAeeomn &Goropaties
Local GCOVeImUIe"t Dh~csIorLoal Govemun Engireering Depaib* (LGEID)
Draft Training Policy Statement
Local Government Engineering DepartmentLGED Bhabari, Agargaorn, Sher-e-Barigla Nagar, Dhaka.
MIarch 2003
Draft Training Policy Statement
LGED's main functions are to provide technical support to the rural and the urban LocalGovernnent Institutions, planning and implementation of infrastructure developmentprojects in the rural and urban areas to improve communication/transport network,employment generation and poverty reduction
Reflecting strong initiatives of the Government for pursuing rural prosperity, the totalvoluwe of investment program into rural infrastructure has been continuously increasingIn addition to such quantitative aspect, the better and reliable quality of developed ruralinfrastructure is required to meet the social and environmental demand for efficientperfornance of public investment. LGED has been playing key role for ruralinfrastructure development with high performance and flexibility on each projectcomponent. However rapid increase of workload per person and no increase of staffunder the rigid regulation of Government sector, LGED sought a way of organizationalrestructure with introduction of effective management system in other wordsimprovement of its human resources.
1. Overview of Training in LGED
LGED considers the development of its human resources as one of its top prionty. Withthis aim in view, LGED has been giving due importance to training from the verybeginning. It is, at present, implementing training through its HQ TU and 10decentralized Regional Training Centers (RTC).
Since inception, Training in LGED is being implemiienited and evaluated in a systematicway. Dunng 1982-1998 period, training in LGED v\as being camed out mainly by TAstaff under the guidance of LGED Management. In course of time, LGED felt itnecessary to institutionialize training in LGED so that all the training activities can beplanned and implemented by LGED core staff The process of institutionalization oftraining in LGED started accordingly. As such, 4 posts of XEN (Training) have alreadybeen created in the revenue budget for the TUHQ at Dhaka. Similarly the remaining 10posts of XEN (Training) for the Regional Training Centres (RTC) need to be createdsoon.
As creation of posts under revenue budget is time consuming, Rural Development Project21 has shouldered the responsibilities of the TU from ISP for the interim penod. For thispurpose, 4 XENs (Training) at the TUHQ (Dhaka) and 10 XENs (Training) at theRegional Training Centres have been provided from the project The process of gradualtransformation from ISP TU to RDP-21 TU has started from 1998 and the new TUstarted functioning in full swing from July 2000 All the 14 training professional (4 at theHQ and 10 at the regional training centres) have been taken from the LGED coreEngineers to shoulder the responsibility of training in LGED. At the end of this project,the responsibilities of training would be handed over to LGED
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2. Operational Framework:
2.1 in order to address the growing need of social and environmental management,
improve consultation as well as managerial skills and introduce computer based financial
management integrating its training capabilities and operations through building the
capacity of LGED staff/ Representatives of the LGIs/Contractors/ Communities/
Stakeholders, LGED will re-align training strategy focusing on its corporate goals and
priorities including provision for periodic monitoring and evaluations of training
perfonnance and related workplace outcomes. Followings are the key activities, wlhich
will be undertaken regularly / periodically to reach the goals set out in the training
objectives.
2.2 Assessing the Training Need
2.2.1 The Training Need Assessment (TNA) identifies the deficiencies of target
participants in terms of knowledge, skill and attitude so that the deficiency can be
reduced througlh training. It is the first step towards development of training curriculum.
For this purpose, LGED will carry out TNA in every 5 years interval
2 2.2 Although LGED already has had substantial experience in conducting TNA;
extemal support for the time being is still useful for it to enhance its confidence level
The support will identify the topics /subjects of the training courses to be imparted for all
categories of officers and staff including representatives of local government,
beneficiaries, contractors and stakeholders. Outsourcing the TNA exercise to extemal
support under proper guidance and monitoring of LGED, can ensure a neutral outcome.
For this purpose, detail Terms of Reference (TOR) and expected output shall be clearly
state to the extemal support. However, the following training courses are deemed to be
needed.
For LGED/Project officials and staff:
Modem management Procedures and toolsPlanning, Design, Implementation, Quality Control with new technologiesParticipatory Approach for Planning, Design, Implementation, Quality Control
Consideration of Social and Environmental aspects in all project phases.Gender issues and its applicationContract ManagementComputer based financial managementTraining on ITTraining of TrainersDevelopment of Training MaterialsTraining ManagementMaintenance of infrastructure
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For LGI representatives/Community:
Onentation of Union Parishad ManagementParticipatory Approach for local level Planning, Design, Implementation, Quality ControlCommunity Participation in Development ProcessSocial / Environmental issues for local level constructionImplementation Methodology of Local Level InfrastructuresGender and DevelopmentAwareness development for the local communityFinancial and Accounts Management of Union PanshadLocal Resource mobilization for local level development
For Contractors/LCS/PIC/Women Traders:
Contractual procedures for implementationsAwareness development of the local communityOperation and management of infrastructureQuality control in scheme implementationShop ManagementTraining on Income Generating Activities
2 3.1 Update Three Year Rolling Training Plan
2.3.2 LGED will prepare Three Year Rolling Training Plan irrespective of national orproject specific training programs following which Yearly Training Calendar will begenerated before implementation. The targets of training will be as follows:
All categories of participants will be covered each yearCourses will be designed based on TNA carried out at every 5 year3-5 new courses will be designed per yearExisting courses(which has not covered total target group) would be implemented1000 participants will be trained per year5000 trainee-days will be generated per yearLGED national need and project specific need would be met by the courses1000 hours of OJT will be achieved per yearImpact assessment will be completed at the end of third yearExisting/Running modules would be updated depending on impact assessment untilwhole cycle is covered and next TNA is conducted
2 4 Enhance LGED's training capacity further:
2.4.1 LGED's Training Unit wvill get substantial momentum after getting the approval ofthe revised organogarm. However, its capacity will further be periodically assessed.
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2.4.2 LGED, under its restructure programme, has established a Rural DevelopmentEngineering Centre (RDEC) under JBIC funding. A technical cooperation program ofRDEC titled as "Rural Development Engineering Center Setting-up Project" was agreedbetween JICA and LGED . Under this project, JICA experts are providing technicalassistance to LGED to enhance the capacity of LGED officials so that they can run thecentre at their own in future. The centre will continue to strengthen the capacity of LGEDHead Office, field organizations and LGIs not only in the field of civil works but also insocial, economic and environmental areas through timely and effectively arrangedsupport program so that LGED can plan and implemenit projects in a cost effective way infuture. This centre will eventually become a full-fledged human resources developmentcentre. The RDEC aims to establish a permanent set of Training Unit in HQ with allfacilities like any other academic institutions. There would be 3 classrooms, 4 discussionrooms, one seminar room, dormitory, dining facility, laboratory, library and equipmentmaintenance workshop along with other facilities.
2.4.3 In course of time, RDEC would reduce LGED's dependence on expatriate and localconsultants and equip LGED to cope up with ever-increasing work load in a competentway. RDEC would be the nerve center for all sorts of capacity building activities in thefield of Planning, Design, Quality Control and Training to support LGED staff, LGIrepresentatives, beneficiaries and contractors. Days will not be far off when LGED willbe capable to run RDEC without any assistance from expatriate experts.
2.5 Implementation of Training Courses:
The training courses will be implemented both at the TUHQ/RDEC and the RTCs Theimplementation will be done as per training plan set in the project document. For coursesat RTC/district level/Upazila level/'Union Panshad Complex there shall be a shortinaugural session where Superintending Engineer (Region) and station ExecutiveEngineer, LGED would preferably remain present Similarly there shall be a closingsession where the Regional Superintending Engineer would distribute the certificates.Academic preparation shall be made by the XEN (Training) after receiving the letterfrom TU.HQ. The courses will be run as per schedule set in the TUHQ with slightmodification if required As the course starts the list of participant attending the courseshall have to be sent to the TUHQ. The course shall be conducted in a participatorymanner for effective leaming. After implementation of course, a report on courseimplementation along with expenditure statement should be sent to TU HQ within twoweeks of completion of course.
For courses at TU HQ, Additional Chief Engineer/Concemed Superintending Engineer orProject Director shall inaugurate the course and similarly would attend the closingceremony. This would provide LGED management an impression about the affectivity ofthe course. After implementation of the course, the course coordinator would prepare areport on the course.
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2.6 Trainers/Resource Persons of Training Courses:
LGED implements Training of Trainers(TOT) Course each year to create trainers eachyear. The Upazila Engineers, Assistant Engineers are imparted TOT. By this time LGEDhas created a pool of potential trainers. These Engineers act as trainers in the technicalcourses implemented in LGED. LGED officials, consultants working in differentprojects and unilts act as Resouice Persons in different courses, workshops and seminarsEach year a new group would be imparted TOT while measures would be taken toimplement Refresher TOT for existing trainers. In some cases advanced TOT would beimparted to certain potential LGED trainers either in LGED or in other institutes orabroad.
For the courses which are not technical, besides internal trainers ; there is a pool of listedexternal trainers/resource person who are subject matter specialists. Resource personsfrom different organizations, training institutes and universities are also invited asresource person in different courses, workshops and seminars as and when required.
2.7 Provide On -The - Job Training (OJT)
In addition to formal training courses, the training professional posted in the project areaand all supervisors including project professionals shall conduct On-the-Job (OJT)training at the real/actual w ork site. The OJT is a sort of training, which is camed out atthe ongoing work sites and in a very informal way. The purpose of this is to assess theperformance of the staff as wvell as train them individually showing the correct proceduresof performing a job. It focuses on the performance deficiencies and attitudinal problem ofemployees wvhile on the job. OJT provides the scope to use the knowledge and skill learntthrough fonmal classroom training to actual work. The objectives of the OJT shall be asbelow:
follow up the institutional training which are being imparted in classroom situationenhance the technical /managenal capabilityminimize the wvrong practices, which are being carried out in work field.development of attitude & skill for better performance.Updating the infonnation / new development
When the training officials or supervisors would visit the field for OJT purpose, they canvisit with/without informing the concemed staff. While visiting to a particularsite/upazila, the training officials can check the data bank to collect the traininginfonnation of the staff of the visiting site/upazila. This would facilitate to correlatebetween knoA ledge imparted during fonrmal course and application of knowledge gainedin real field situation If it is found that it is not used properly in field, the officersperforming OJT would try to find the reasons and suggest remedial measures.
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2. 7 Monitor and Evaluate training activities:
2.7.1 Monitoring is considered as the continuous or periodic review by the managementat every level of implementation of training activities at HQ Dhaka, at RTCs and distncts.The purpose of monitoring is to check the expected outputs with scheduled one and takeappropnate/required actions that are needed in case of lagging/lapses. Monitoring shallbe done throughout the year by the project authonty. It would be occasionally done bythe senior officials of LGED and frequently done by the Supenntendmg Engineer(Training) and XEN (Training) posted at HQTU
2.7.2 The training courses are implemented in order to change behavior of theparticipants. The success of training depends on positive improvement in knowledge orskill of the trainees Evaluation of training is necessary to determine the effectiveness of atraining program. Training courses will be designed by the management for theemployees of the organization and stakeholders. It may or may not fulfill the need of theparticipants. Therefore it is necessary to take views of both the participants and trainersrcgarding effectiveness and management of the course. This is required so as to removethe weakness in the system and to improve the course for future. Impact of training on theorganization is comparatively difficult to measure but indicators may be developed forassessment. It is recommended to be done by the external agencies / persons.
2 7.3 The courses implemented in LGED are evaluated regularly. Presently, the coursesare evaluated as followsEvaluation at Reaction level at end of courseEvaluation at Knowledge level at end of courseEvaluation at Performance level through OJTRetention Test for assessment of retention of kno~N ledgeImpact/effectiveness assessment after certain period by internal and external source
3. Program Prioritization and Training Budget
3.1 From the "Training Need Assessment" LGED will pnontize the programs forstakeholder as ,vell as various staff at different level on the basis of the budget availablegiving adequate weight in social, environmental and financial aspects.
3.2 Earlier the training facilities were different for the different projects. Later on, theLGED has fixed standard rates for all the training courses that would be done by differentproject, units, programs etc. The course coordinator will prepare budgets for the coursesThe Superintending Engineer (Training) will approve the budgets for the national trainingcourses whereas the budgets for the project specific courses would be approved by theProject Director. For preparing course budgets, LGED has a standard unit rates which isupdated each year and approved by concerned authority.
3.3 LGED will arrange a minimum "core budget" from GoB funds for ongoing trainingthrough which the total dependence on the earmarked projects could be reduced. Hence
ComillD \Appraisali3 Papers'Training-Final doc 6
25% of the training budget would be managed by LGED from GoB in the medium term.Gradually the shear could be raised in order to meet the total requirements.
4.0 Establish Linkages between Training & Staff Performance Assessments.
4.1 As training has a direct linkage with the staff performance, special attention will bepaid to enhance the knowledge and skills so that LGED's staff could deliver theirservices effectively. As a matter of fact, presently LGED follows Form 209 [209 (kha)for class-I employees and 209 (amended) for Class-l1, Class-ll and Class-IV employees]in order to assess the performance of its staff annually which is called "AnnualConfidential Report (ACR)". This report clearly spells out the score for assessingindividual staff performance on training aspects in terms of imparting / carrying outtraining to subordinate staff or receiving training satisfactorily and conducting On-the-Job Training (OJT) efficiently. LGED will, however, undertake following activities witha view to accommodate its main current and emerging goals and prionties:
4 2 a) Assess the performance of its staff annually after providing training properly. Theassessment would focus relevant staff's capacity to
Implement social / environmental safeguards.Understand social / environmental issuesHandle re-settlement issues.Address road safety concerns.Adopt participatory approaches.Handle Financial Management Report (FMR).
4.3 b) Prepare an annual report and provide score based on above issues for each relevantstaff alongwith the recommendation of likely field of improvement in the "AnnualConfidential Report (ACR)".
5. Update training content:
Generally LGED will update its training content annually. in doing that it will review thecontents especially in the areas of Information Technology, Social and Environmental,Operation and Maintenance Sectors periodically since continuous improvements aretaking lace in these section and this will be done through consultation with professionals,academicians and other stakeholders. . In addition to that it will up date the contents asand when required with a view to address any important issues. The CTU of LGED willbe responsible to incorporate / adopt / address the recommendations / guidelines preparedunder any project.
6. Mlonitoring the Cumulative impact of training
The cumulative impact of training could be assessed by considering a series of indicatorsat various phases during and after completion of training. Following matrix depicts anoutline of such assessments.
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Si. Indicators & Means of verifications RemarksNoa. Analyzing the trainer's working days on monthly basis.b. Analyzing the team spirit of trainers on regular basisc. Peer observation of on-going training sessions using
structured observation checklist.d Observation of training sessions by the persons specialized
in the field of trainiing.c. Taking participants views using different types of tools at
the end of a day and as well as at the end of a trainingcourse.
d. Through comparing pre and postest results using structuredformats.
e. Trainers can visit the work place of the participants whoreceived training from hil/her or from his/her colleaguesand observe the perfomianice oni the basis of courseobjectives
g. Analyzing evaluation report received from theorganizations who imparted training to the staff.
h. Analyzing the self-assessment report from the staff whoreceived training to see the influence of training focused inthe real situation.
i. Through retention test after training to see the effectivenessof trainers competency and as well as the appropnatenessof designing training curriculum.
i Through organizing 'study circle' with the trainers inpresence of senior management personnel to see thetrainers competency and to ensure appropriate peer feedback for further development.
k. Through training follow-up by the trainers to see thechanges at real situation and give hands on counseling andalso to take corrective measures for further reviewingtraining courses.
L. Through organizing penodical workshop with the trainersto assess strengths and weaknesses in connection withtraining and to provide need based formal inputs toenhance trainers professional skills.
M. Improvement in Project activities in a reasonable time gapfor example scheme preparation, report submission,progress, quality, reimbursement, contract management
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LoCal GC;enmxexlt EV OrtLocal Goveinent Engirneerng )epartrent (LaGE I*)
Position Paper on Transport Safety
Local Government Engineering DepartmentLGED Bhaban, Agargaon, Sher-e-Bangla Nagar, Dhaka.
March 2003
Position Paper on Transport Safetv
Background: Bangladesh, a country having an area of 144,000 sq.krm and a population ofabout 135 million, has about 0.55 million motorized and 1.5 million non-motonzed vehicles. Inrecent years good roads are being constructed adding speed to transportation and frequency ofmovement of people. Simultaneously number of road accidents is also soaring high. Roadaccidents in Bangladesh claim, on an average, about 4000 lives and injure another 5000 everyyear. Tiie nationlal loss due to load accident is estimated to be about 15 billion taka (about UsS300 million) every year. The statistics reveals that Bangladesh has one of the highest fatality ratein road accidents - higher than 73 deaths per ten thousand registered motor vehicles every yearwhich 15 times higher than that of the developed countries. Main causes of road accidents areover speeding, overloading, and overtakmig by motor vehicles. Unregulated movement of non-motorized vehicles with the motorized vehicles; lack of awareness and reckless driving habitsresult in frequent accidents claiming lives and causing anguish and grief to the affected familiesIn other words the road safety problems have become one of the major issues for the transportregulators and tiaffic law enforcers.
Despite rapid rise of country's road density, inland ws'ater transport system still plays animportant role by carrying over 80 percent of the freight traffic There are about 8,300 kilometersof navigable waterways during the monsoon season (July to September): about 6000 kilometersof this netvw'ork are classified as arterial, secondary or feeder routes. There are about one millionof country boats and 3000 numbers of vessels, which are plymg throughout the countryUnfortunately like roads, riverme accidents are also commnon in Bangladesh It is admittedlybelieved that about 800 people loss their lives and another 2000 people get mijury every year dueto the riverine accidents. Earlier days overloadmig was considered to be the main cause of theaccidents in additon to lack of enforcement and awvareness, msufficient navigable depth,improper information campaign etc But now the safety situation worsened further after theintroduction of low-cost diesel engines of irrigation pumps with country boats and usingcurrent nets for fishing. These mechanized boats do not have marine gear, which has ultimatelyput the riverine safety at a gunpoint
It is ironical that with such a high rate of road and river accidents, safety issues did not get veryimportance till very recently. In response, the government formulated National Road SafetyStrategic Action Plan targeting action in nine major sectors mcluding institutional strengthemngaccident data system, traffic legislation and traffic enforcement National Road Safety Council(NRSC) has been established to implement the Action Plan. Besides NRSC's effort, LGED hasalso taken many concerted pragmatic steps in order to improve safety situation. It has trained10 of its core engineers so that they could incorporate safety features in the planning, designand implementation of mifrastructure It has erected necessary sign, signals, markings andtreated junctions of the project-improved roads. It has also completed several informationcampaign programs.
2. Objectives: The objective of this component is to reduce the incidence of accidents as a majorcause of death or injury, and to improve the safety of communities, through local community
Coml/D VAppra,sal_3 PapersiTransport Safety Final (Ver March 2003) docI
participation in the design and implementation of road safety programs. The component isdesigned to pilot community based initiatives, which would:
(a) Promote transport safety education and advocacy programs to make communities andtheir members aware that road safety issues are a major community concern,
(b) Encourage communiut initiatives to identify road safety issues confronting theircommunities, and to develop and manage their own solutions/responses to these issues,and
(c) Strengthen NGOs and improve their capacity to assist the commumtes to plan, manage,and mamtain their own road safety mnitiatives, and also to assist the government (Inimplementing their road safety programs
The project would be experimental in character and has as a fundamental objective thecontinuing improvement in government and communuty programs designed to fostercommunity transport safety initiatives, and to help local communities, through local NGOs Theresults of project implementation would be closely monitored to allow for fulther modificationin project design.
3. Project Description: The proposed project would have two components and will beimplemented m contguous areas in selected communities. The outcome of projectimplementation during the first two years will be the basis for scaling up the project to covermore areas
A. Awareness, Advocacy and Educational Campaigns (AAEC): This componentmvolves awareness building and IEC (information, education and communication)activities, by way of short-and medium-term courses, seminars and/or workshops forroad / river jetties users, pedestrians, drivers, community members, governmentpersonnel in charge of transport regulations and enforcement (traffic police, etc.), as wellas private groups or individuals involved in safety concerns (e.g., personnel ofrehabilitation centers for road / river traffic accident (RTA) victims, etc.) to create asafety management culture and practices among all concerned stakeholders Other sub-components include publicity campaigns in schools, workplaces, .markets; mediacampaigns, using billboards, drama club, transport safety club, essay competitions,exhibitions, film shows, etc.
It will adopt participatory approaches involving stakeholder in order to collect data andmcorporate the community suggested remedial actions / measures into the engineeringdesigns and specifications.
B. Capacity Building:
This component would provide:
(a) Orientation and training activities for LGED officials/ District Sociologist / CommunityOrganizers / selected NGOs and other stakeholder for participatory comnmunity action
ComI 1/\Appraisal-3 Papers\Transport Safety Final (Ver March 2003) doc 2
planning, and project implementation and management. It involves engaging andstrengthening NGOs to support demonstration / pilot transport safety relatedinitiatives in collaboration with LGED in the selected areas before wide scaleimplementation; and,
(b) The establishment of Community funds to fmance pilot projects on a community cost-sharing basis such as.
(l) Emergency management and rehabilitation of road/ river traffic accidents victims,
(n1) Transport safety programs in "black spot" or "high risk";
(iii) Community transport safety infrastructure and services (fencing, signage, roadrepair, safety watch posts, etc.).
4. Implementation arrangement:
LGED would take 2 pilot projects form 2 regions considering traffic volume, road length andother socio-economic parameters. In the light of National Road Safety Strategic Action Plan,LGED will devote all of its effort and make time to time contact with NRSC im order to shear theexperience and keep proper coordination. The Executive Engineer at the district level andUpazilla Engineer at the Upazilla level will co-ordinate the activities. They will be supported bythe District Sociologist and Community Organizers respectively. At the local level , theCommunity Organizer will act as a focal point to carryout the activities in collaboration withother GoBs, NGOs (Association of Development Agencies in Bangladesh, Voluntary HealthServices Society) and private sector (from drivers' association, drivuig schools, Chamber ofCommerce, Lions'/Rotary Clubs, travel agencies, etc.)
The implementation arrangements of comnmunity pilot projects would be designed to ensure:
(i) Community involvement and leadership in the decision-making process,
(ii) Enhancement of conmunity participation in subproject design,implementation, and maintenance;
(iii) Technical capability and quality control:
(iv) Effective financing of pilot project:
(v) Efficient reporting and M&E activities and use of community funds,
(vi) Full partnership betwreen the communities.
The activities will be focused mainly on building up of local communities' confidence in findingand managing their own solutions to their transport safety related problems. The communitypilot projects would be solicited from community groups, or from NGOs who would assist midentifying viable communities and feasible pilot projects which are geographically clustered to
Comnl/D lAppraisal_3 PaperskTransport Safety Final (Ver March 2003) dDc 3
minimize overhead costs and enable a number of pilot proJects to be prepared and implementedsimultaneously. Preparation activities to be undertaken by the NGOs would include "high risk"area identification, community mobilization, formulation of communuty groups (orcommittees), assistance to these groups to define their road safety priorities and needs, andcarry out action plannng and community project design as required. The community groupswvould subiut community proposals for screeing, after iniutal review and clearance by UpazillaEngineer / Executive Engineer. The resulting community pilot project would then be furtherappraised by LGED HQ according to criteria to be established, prior to commitment ofcom1munity funds, subject to the comuniuluty's willingness to contribute its share of the sub-project cost. The NGOs would assist the community in project preparation, make an initialappraisal of the proposed sub/project(s), and submit the proposals to LGED for approval andfunding.
5. Monitoring and Evaluation Arrangement:
Monitoring and evaluation arrangements play a critical role in ensuring the overallpeiformance is in line with its aims and objectives. The project's monitoring system wouldconsist of a short-term mechanism for monitoring community pilot project execution, and alonger-term ex-post project evaluation system. The former would be designed to monitor theefficienc) and quality of cormmunity project implementation and would complement NGO andcommunity monitoring. The ex-post system would evaluate the project's longer-term impactThis would include surveys carried out to determine benefits of the project to the communitiesto provide information for improving future pilot project design and evaluation, and to monitoreffects of the project on the road safety condition of communities.
Efforts w,ill also be devoted to increase the visibility and 'legitimacy' of the country boat sectorthrough the formation of the Bangladesh Country Boat Owners Association (BCBOA). It willprovide support to BCBOA for assisting the country boat sector through better informationsharing and safety education, and an improved role for boat operator in upgrading andmanaging river jetties
6. Action Plan to address safety issues:
LGED has prepared an Action Plan in order to prevent transport accidents through more safetyconscious planning, design, constructions and maintenance of roads and improve hazardouslocations using cost-effective engineering measures through participatory approach. The plancomprises long-term and short-term activities and expected outputs, which could be seen inTable 6.1.1t is worthwhile to mention that each activity of the proposed action plan iscompatible writh the National Road Safety Strategic Action Pan (NRSSAP).
ComilOD Apprasal3 Papers\Transport Safety Final (Ver March 2003) dac 4
Action Plan on Transport SafetyShort-term activities (2-5 years)
Sector: Accident Data SystemSubject: Accident Data Units
Minimum Output Timing Remarks1 Update Road inventory including all Annually
improved Feeder and Rural Road.2. Develop accident location coding system June 2004
(Pilot basis in 2 project districts)3 Establish Accident Data Unit (ADU) and Dec 2004
train it's Staff on the location coding system.4 Accident data available at District level (Only June 2005
mi the pilot districts)
Sector: Accident Data System
Minimum Output Timing Remarks
1. Use accident data to help plan of LGED's June2005road safety activities.
2. Use accident data o monitor the effect of Dec 2005LGED's t safety activities.
Sector : Road Safety Engineering
Minimum Output Timing RemarksSet up safety enguieering units responsible for Dec 2003monitoring accidents, designing andimplementing safety schemes, coordinatingsafety related activities and auditing new roadand traffic schemes
Sector: Safety EngineeringSubject: Training
Minimum Output Timing Remarks
Set up an annual short course to train engineers Dec 2003(public and private sector (road/trafficengmeers) to a basic competence in all aspects ofsafety engineering.
Sector: Safety EngineeringSubject: Accident Remedial Measure Programmes
Minimum Output Timing Remarks1. Annual accident remedial measure program June 2005
being implemented in consultation with thestakeholder.
Coml/D 'Apptaisal3 Papers\Transporl Safety Final (Ver March 2003) doc 5
2. Set up a record system of implemented June 2005transport safety schemes.
3. Produce Transport Safety Engineering Dec 2004Manual for Bangladesh givingcomprehensive advice on the whole processof identification of accident site, analysis andtreatment.
Sector: Safety EngineeringSubject: Design Advice/Standards
Minimum Output Timing RemarksI Review highway and traffic engineering Annually
standards2. Produce manuals giving highway, riverine Dec 2004
and traffic engineering design standards andadvice
3. Develop guidelmes, standards and designs Dec 2004for Vulnerable Transport User's Group(VTUG) i e. pedestrians, cyclist, drivers ofNMTs, mechanized boats and passengers ofpublic service vehicles
4. Install transport signs and markings on major June 2005LGED roads .
Sector: Safety EngineeringSubject: Safety Audit
Minimum Output Timing Remarks1. Safety, audit Manual in place Dec 20042. Introduce safety audit procedure for new June 2005
projects
Sector: Safety EngineeringSubject: Vulnerable Transport User's Group (VTUG)
Minimum Output Timing Remarks1. Traffic surveys include Vulnerable Transport June 2004
User's Group (VTUG) on pilot basis
2 Review and establish pedestrian facilities in June 2005major LGED roads.
3. The needs of Vulnerable Transport User's June 2005Group (VTUG) are recognized in theplanning and design of urban areas and theirfacilities established.
4. Programs are drawn up for improving Dec 2005known VRU problem areas-including areaschemes, corridor improvements and mass
Coml/D /Appraisal_3 Papers\Transporl Safety Fnal (Ver March 2003) doc 6
Minimum Output Timing Remarksaction treatments on pilot basis.
5 Program for improving safety awareness ofriverine transport systems.
Long-term activities (2-5 years)
Minimum Output Timing Remarks1. Set up safety engineeruig units responsible June 2008
for morutoring accidents, designing andimplementing safety schemes, coordinatingsafety related activities and auditing newroad and traffic schemes at Regional Level.
2 Replicate the outcomes of the pilot activihes June 2009as well as lessons learnt from various safetyactivities under different projects of LGEDout side the RTIP area.
Com I /D 'Appraisa_3 Papers\Transport Satety Finai (Ver March 2003) doc 7
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GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESHLOCAL GOVERNMENT ENGINEERING DEPARTMENT
RURAL TRANSPORT IMPROVEMENT PROJECT
TECHNICAL ASSISTANCE [TA] SERVICESTO SUPPORT IMPLEMENTATION
OFINSTITUTIONAL STRENGTHENING ACTION PLAN [ISAPI
DRAFT TERMIS OF REFERENCE
1. Background
1.1 The Government of Bangladesh (GOB) has completed the preparation of a majorWorld Bank assisted project to upgrade the rural road network in Bangladesh. Theoverall objective of the proposed project is to implement high-return enhancemllents to therural road transpor-t infrastructure and to the main GOB institutional capacities, to bettermeet the demands of road users and the de\ elopment priorities of the state. The projectwill enhance the rural road network by widening and strengthening about 1120 km andby rehabilitation through major maintenance of about 1500 km.
1.2 The LGED will manage implementation of the Project with the support ofinternational-standard technical assistance, specialised consultancy inputs and \'orkssupervision and contract management services Implementation of the project is plarnedto start in 2003-2004 and will proceed over a five-year term. The project will compnserural road construction, impro\ ement and maintenance works, action to enhance ruralroad safety, implementation of contemporary environmental and social impactsafeguards, improvement of road maintenance and development financing capabilities,and enhancenment of the scope for Local Goverrment participation in rural transportinfrastructure development.
1.3 Preparation of the Rural Transport Improvement Project (RTEP) has been basedon the following studies:
* Regional Road Network Study project by DHV.* Project Preparation study by Project Preparation consultants* MANCAPS study
1.4 Taking into account the results of the abovementioned studies, the GOB has alsoidentified substantial Institutional Strengthening (IS) actions, aimed at enhancing thecapacities of the LGED and other roads-related instrumentalities in Bangladesh. Therecommended IS actions comprise various short and medium term measures to build theDepartment's roads management capacity; to modernize policies, functions andprocesses; and to improve organizational structures, skills, systems and technologicalenhancements. Together, these should establish major sustainable improvements in the
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Department's effectiveness as the principal manager of rural transport infrastructure inBangladesh.
1.5 The GOB has now endorsed the main IS recommendations as the basis for anInstitutional Strengthening Action Plan (ISAP) This Plan is to be implemented by theDepartment from mid-2003 onwards, within the overall RTIP implementationframework.
2. Focus of the ISAP & Technical Assistance (TA) Support
2.1 The ISAP is to be implemented by the Department with the support of specificTechnical Assistance (TA) and consultancy services, to be financed by the RTIP. Specificareas of focus under the ISAP include:
* Strategic Framework for LGED• Organizational Development (Structure, Staffing, Systems & Governance)* Training/Staff Development & Human Resources Management (HRM)* Financial Management & Audit* Procurement & Contracting Processes* Monitoring & Evaluation* Information & Communications Technology (ICT)* Management lnfonnation Systems (MIS) inc. GIS* Quality Systems & Technical Audit* Road Condition Survey, Maintenance Planning & Asset Management
(inc. GIS applications)* Local Govemnent Institutions [LGI] Capacity Building & Support* Rural Transport Infrastructure Financing & LGI Revenue Mobilisation* Surface Transport Safety Improvement* Environmental & Social Impact Mitigation / Management
2.2 The LGED now invites proposals for provision of the ISAP Technical Assistanceconsultancy services, from firms and/or organizations with techmcal skills andfacilitatory expertise in the provision of Institutional Development and Strengtheningservices relevant to the abovementioned areas. The proposed services are outlined below.
3. Objectives of the Technical Assistance Services
3.1 The overall objectives of the TA services are to assist the LGED to implement therange of Institutional Development & Strengthening measures confirmed in the ISAP,and thereby improve the capabilities of the Department (as well as other participatingGOB agencies and LG entities) in rural transport infrastructure development,maintenance and management. The TA services will be expected to build on relevantgains from the previous IS and capacity-building interventions undertaken by theDepartment, in an evolutionary and proactive manner so that subsequent developments inthe sector and in the Department's context are embraced in the ISAP process Thecontracted TA provider (hereafter called the 'TA Contractor') will also be expected to
(C-2)\ISaad-aeM S A PTOR Tech-Assist doc 2
facilitate, on a well-targeted, cost-effective and well-managed basis, suitable initiativeswithin the ISAP framework for the transfer of key new skills, knowledge and/ortechnology from more advanced transport infrastructure management entities andpractitioners elsewhere to the Department.
4. Scope of the TA Services program
4.1 Throughout the services, within the disciplining framework of the ISAP, the TAContiactor will be expected to:
* In consultation with the Department's "ISAP Steering Group", develop andimplement a realistic ISAP Work Plan, for the guidance and monitonng of ISAPprogress and outcomes, including via the contributions of any ISAP Working Groupsthat the Department may yet initiate as part of the ISAP process
* Provide ongoing advice on the most effective approaches in specific ISAP fields
* Prepare concise time-bounld action plans for those ISAP targets requiring TA inputs
* Provide TA personnel in accordance with the phasing determined in the Work Plan
* Co-ordinate and monitor all TA personnel deployed with the Department on ISAPactivities and ensure specified services are satisfactonly delivered
* Where requested by the ISAP Steering Group, assist the Department to select andmobilise on the most efficient basis, any additional specialist TA beyond that initiallyforecast for the ISAP, wvhere this is found necessary to achieve ISAP targets
* In conjunction with the Department's Training Unit, design and implementation of acomprehensive Training Needs Assessment (TNA) and the subsequent revision oftraining plans for priority programs for Department personnel and LGI nominees
* Facilitate ISAP-related 'knowN ledge and skills transfer' initiatives such as workshops,seminars, study tours, personnel interchanges and/or institutional 'twinning'relationships between the Department and relevant agencies/entities elsewhere
* Compatible with other ongoing IT developments in the Department, assist theDepartment's early development of strategic ICT and MIS plans, and facilitate theacquisition and implementation of essential ICT equipment, services and othersupport, in accordance with those plans
* Develop and help the Department implement, an upgraded comprehensive andefficient Monitoring and Evaluation (M&E) process suitable for departmentalpurposes as well as for RTIP needs and ISAP activities
* Assist the Department in the development and implementation of updated processes,systems and/or services to support enhanced LGED functions in (e g.) Planning andDesign, Quality Management, Road Maintenance Management and AssetManagement (with appropriate GIS applications), Project Management, FinancialManagement, Audit, Human Resource Management, M&E and MIS
(C-2>1Sagad-ae\d\l 5 A MTOR Tech-AssisLdoc 3
* Liaise with and improve the integration of other donor-funded IS activities in theDepartment to optimize the overall institutional gains from those and the ISAPduring the ISAP Work Plan timeframe
* Provide the ISAP Steering Group and the head of the Department with regularincisive reporting on progress in ISAP activities and where necessary, recomumiendadjustment of inputs, timing and/or approach in ISAP targets to optimize outcomes
* Undertake a comprehensive review and evaluation of the fill program of ISAP tasksin the Final ISAP stages, and submit the results to the Department
* Facilitate the Department's detenrination of future measures to sustain theInstitutional Strengthening process, beyond completion of the present ISAP process
4.2 The TA Contractor will be required to dedicate an ongoing Team Leader amongthe key personnel to be fielded for these TA services The Team Leader is expected forall TA purposes to be accommodated within the Department's HQ and will beresponsible for facilitating the efficient implementation and managemenit of TA forapproved ISAP activities at each stage. TA personnel provided by the TA Contractor forspecified ISAP needs, and/or any other specialists engaged (with the assistance of but notby the TA Contractor) for additional ad hoc ISAP needs, will all be required to
(i) Be available in Bangladesh when required in accordance with the ISAP timetable;
(ii) Review their ISAP assignments and identify any significant enhiancements tlleretopromptly after mobilisation, to help impro\ve outcomes; and
(iii) Submit a bnef report on their activities and outcomes at the finish of their TA
5. Phasing of TA Activities
5.1 The main TA activities should be phased in four stages, aimed to enablecompletion of the main ISAP implementation services by the Project's mid-term.
* Stage I Mobilisation. Inception & Pnontv Actions (approximately 4 months)This stage should (apart from physical mobilisation requirements) involve closeconsultations on the ISAP and the proposed TA with the Department and withinrelevant other GOB areas. A rapid review of available materials on previous LGED'Institutional Strengthening' actions (irrespective of funding source), on the natureand functioning of the Department and on the ISAP must be undertaken, togetherwith an assessment of the optimum phasing of ISA-P activities having regard to theDepartment's workload and priorities.
* Based on this, an Inception Report should be submitted, comprising a realisticWork Program / Work Plan, the resource and expertise estimates forimplementation of short-term ISAP targets, sourcing options in this context andrecommendations, identification of unforeseen contingencies and any criticalissues requiring specific Department decisions. A realistic Monitoring and
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Evaluation (M&E) framework for the full TA services during the ISAP programshould also be fonnulated.
NB: The Inception Report will be due nine (9) weeks after mobilization.
Pending the Department's acceptance of the Inception Report, the preparations fordevelopment of the new M&E Framework and for the planned Training NeedsAssessment (TNA) should commence, in conjunction with the Department'sM&E Unit and Training Unit, respectively
A Progress Report on ISAP work plan milestones and ISAP procurementactivities will be required at the end of this stage (i.e. end of month 4).
SStage 2 Implementation & Development of ISAP (approximately 22 months)During this stage, in accordance with the Work Program and phasing of ISAPelements endorsed by the Department apropos the Inception Report, the variousInstitutional Strengthening measures outlined in the ISAP will be implemented and invarious cases, substantially completed by the TA Contractor. A major stage 2requirement will be facilitation of the workings of the Department's ISAP SteeringGroup and any associated Working Groups, including in the fonm of Secretanatservices to assist their functioning and effectiveness as the overall 'change manager'for the IS program and as representative of the 'principal client' of the TA services
Also prominent dunng this stage will be the upgrading of existing MaintenanceManagement systems (MMS), focussing on the core rural road network and usingappropriate current technology including GIS applications While the Department'sstaff will take primary responsibility for most technical and implementation aspectsof the MMS upgrading strategy, extemal Maintenance planning and managementsystems expertise will also be required to lead and monitor the upgrading process allwithin the overall ISAP program
Throughout stage 2, the TA Contractor should ensure that any new IS needs arising inthe context of the Project's implementation are also promptly addressed within theISAP TA services, as far as possible.
At the end of this stage, the Second Progress Report on ISAP Work Programmilestones and outcomes will be required (i.e. in month 26).
* Stage 3: ISAP Review. Evaluation and Forward Planning (approximately 3 months)While continuing to manage and/or facilitate ongoing ISAP activities to theircompletion, during this stage the TA Contractor will also be expected to fonmulateand (after Department endorsement) conduct a comprehensive review and evaluationof the ISAP program against the IS objectives and associated 'sustainability' criteria.Corrective actions required in some instances to ensure accomplishment of ISAPtargets should be identified for Department endorsement.
If warranted by the review findings, the TA Contractor will be required to develop
C-2)\%S*jad-ae'd S A PFTOR Tech Ass,sl dec 5
proposals for a post-ISAP "IS extension strategy" under which (i) the Departmentmay address further vital IS targets and needs with its own resources, and (ii) theDepartment would implement measures realistically available to secure thesustainability of ISAP achievements.
At the end of this stage, the Third Progress Report (mainly covering the ISAP reviewand evaluation and any post-ISAP proposals) will be required (i e. in month 29).
Stage 4 ISAP Completion and Closure of TA Services Program (I month)During this stage, the TA Contractor will complete and close all TA services/activities, and progressively de-mobilize, liaising with the Department to put in placeany appropriate 'bridging measures' on sensitive ISAP elements. A draft FinalReport on the TA Services program and its IS outcomes will be required to besubmitted by the Consultant before the end of this stage (i.e. during month 30).
6. Key Outputs
6.1 The overall outcome of the TA Services program will be the cumulative ISAPachievements evident in the Department by completion of the ISAP activity program. Inthis context, the roles proposed respectively for the Department's ISAP Steering Groupand any LGED ISAP Working Groups in undertaking the ISAP program may lead tomore specific requirements for ISAP status data/reporting from the TA Contractor and/ormay highlight desirable ISAP adjustments. Any such refinements determined betweenthe Department and the TA Contractor on ISAP implementation and their progressiveimpacts wvill need to be documented by the TA Contractor in the appropnate milestonereports.
6 2 For contractual purposes, the main specific outputs required of the TA Contractorare as follows:
. Inception Report incorporating Work Program Nvith updated estimates of allmajor TA inputs and their phasing over the ISAP penod: due veek 9
* Stage 1: First Progress Report (with ISAP procurement review) due month 4
* Stage 2: Second Progress Report: due month 26
* Stage 3: Third Progress Report (including evaluation of ISAP implementationand possible post-ISAP proposals): due month 29
* Stage 4: draft Final Report (on TA Services and ISAP outcomes): due month 30
6 3 The confirmed acceptance of such reports by the Department as client will markcompletion of each stage. All the reports, Schedules and associated TA documents beingsubmitted to the Client are to be supplied in ten (10) hard copies of each, along with adiskette comprising relevant electronic copies (in Microsoft formats) in each case.
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7. Technical Assistance Expertise Requirements
7.1 In order to meet the diverse expertise requirements of this ISAP implementation,a combination of a full-termn, full-time TA Team Leader and various short-term technicalspecialists in relevant aspects of infrastructure management and institutionalstrengtheninlg will be required, varyingly from local, regional and/or internationialsources.
7 2 Glvcn a constfaincd overall bLidget for these TA services, close attention will begiven throughout the TA Services period to ensuring strong value for money and closelymonitorng overall expenditures. In this context, while the TA Contractor will need to berepresented on site in Bangladesh via a suitable Specialist-cum-Team Leader for much ofthe ISAP implementation penod, there may be some phases where this is not essential tothe sound ongoing provision of the TA services. Given such TL absences, and in order tominimise the impact on the Department of the diverse TA staff mobilizations likelyduring the ISAP period, the TA Contractor should from the outset implement anappropriate ICT-based communications framework for efficient "telecommuting"interactions betwveen the Department and the contractor's HQ This should ensure moreefficient continuity of client access to and interaction with the TL, the TA team and TAContractor's core HQ staff even during the TL's 'off-site' penods during the TA services.
7.3 Overall, it is estimated that the active 'on-site' penod of the TA Team Leaderwould need to be approximately 20 months, within an overall delivery timeframe for theTA Services program services of approximately 30 months. It is estimated that about 100person-months in total of 'personnel' inputs will be required.
7 4 The key personnel required for the TA Services program are indicated belowv,wvith brief indications of the typical qualifications and/or experience expected in eachcase and the intended weighting of the position in the overall sconng for nominated keypersonnel in the evaluation of bids.
* Senior Transport Infrastructure Management Specialist and Team LeaderRequirement: At least tvelve (12) years' senior management experience in aninternational-standard transport infrastructure agency involving teclmical andbusiness management responsibilities, plus extensive team leadership and projectmanagement expenence, plus graduate and higher-level academic andprofessional qualifications in Civil Engineering; additional qualifications inTransport, Management and/or Planning desirableWeighting: 25%
* Road Maintenance & Maintenance Management Systems (MMS) SpecialistRequirement: At least ten (10) years' professional civil engineering planning,programming and/or works management roles in the road maintenance andmaintenance planning fields, preferably in major ongoing road managementoperations and/or organisations, plus advanced technical and professionalqualifications in civil engineering, specializing in pavement management and/orroad maintenance planning, utilizing advanced GIS and other IT-based toolsWeighting: 15%
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* Monitoring & Evaluation SpecialistRequirement: At least ten (10) years' management review / consultancyexperience including relevant major change-management assignments, with atleast five (5) continuous years recently specializing in a combination ofAppraisaUEvaluation Systems, Strategic Planning, Organizational Development,Business Systems and/or Business Process Engineering), together with post-tertiary professional qualifications in Management, Business Planning and/orBusiness AdministrationWeightinlg. 15%
* Local Government Development SpecialistRequirement At least ten (10) years' direct experience in CommunityDevelopment, Rural Development, Local Government, Public Finance and/orPublic Sector Management fields, together with post-tertiary professionalqualifications 'in Social Sciences, Development, Finance, Management and/orPublic Administration, pus training and 'practitioner' skills in Gender mattersWeighting: 15%
* Infonration & Communicationi Technology and MIS SpecialistRequirement: At least eight (8) years' professional experience in InformationNeeds Analysis, IT Strategic Planning, MIS, IT Applications Development,Database and/or IT Network Development in major/complex corporateenvironments, plus advanced technical and professional qualifications inInformation Sciences, Information Management, Computing/ Computer Science,Systems Development and/or Business SystemsWeighting: 15%
* Financial Management SpecialistRequirement At least ten (10) years expenience in senior roles in accounting andfinancial management functions in a large organisation, preferably in theGovernment sector, with specific expenence in developing and managingcomprehensive IT-based financial management systems for major projects andprograms; together with advanced professional qualifications in Accountancy /Accounting, Finance and/or Business Administration, and accreditation asChartered AccountantWeighting: 15%
7.5 At least the TA Team Leader-cum-Transport Infrastructure ManagementSpecialist, Road Maintenance & MMS Specialist, Financial Management SystemsSpecialist and Monitoring & Evaluation (M&E) Specialist should be available atmobilization, plaLned for January 2004.
7.6 Other specialist skills likely to be required at various stages in the course of theseTA services in smaller quantities are:
* Environmental Assessment & Management* Social Impact Mitigation & Management
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* Human Resources Management
* Procurement & Contract Management
* Road Transport Safety [Engineering & Education]
* Transport Planning
* GIS Applications
o Infrastructure Financinig
* Legal & Legislation
Indicative details of possible nominees for these requirements would be welcomed, butare not required for the purposes of evaluating bids for these TA services.
8. Role and Responsibility of the Client
8.1 The Client will be playing an active role in the ISAP implementation process.The especially constituted ISAP Steering Group shall be responsible for providing thenecessary documents, access to staff and other Government functionaries, and otherlogistic support to the TA Consultant's team.
8 2 The TA Consultant's team will be provided with all data and documents pertainingto present organisational resources, facilities and operating mechanisms. Relevant publicGOB documents related to the Department's functioning shall also be made available tothe Consultant's team. The ISAP Steering Group shall arrange for access to any othernecessary data on being presented the request by the TA Team Leader xvith adequatenotice.
8 3 The ISAP Steenng Group shall be responsible for reviewing and providing thefeedback on the TA Consultant's concept papers/ submissions/reports within agreed timeduration, but in no case less than a fortnight. The ISAP Steenrng Group shall also beresponsible for arranging for the participants at the Workshops and PWD staff forinteraction at the Headquarter and field units.
9. Role of the TA Consultant
9 1 The Consultant's team shall offer high level professional expertise in thetechnical, managerial, HR and financial dimensions of road infrastructure managementfunctions, including the key fields of relevant network planning, human resources, ICTand MIS, finance, procurement, works management, quality management andmaintenance operations.
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9.2 Consultants are required to make their own assessments of the manpowerrequirements, in terns of person-months for the different categories of personnelproposed to be deployed for the tasks as envisaged in this TOR (and as outlined in theISAP). Intending bidders for these services shall address this aspect in their proposed bidmethodology.
10. General
10.1 Selection of a suitable firm/organization for these services vill be detemlined inaccordance with current World Bank Guidelines: Selection and Employment ofConsultants by World Bank Borrowers, January 1997 (revised September 1997, January1999 and May 2002).
10.2 Further infornmation on the RTIP, on the relevant Institutional Strengtheningefforts of the Department to date, and/or about the Department and its functions, may berequested from Additional Chief Engineer, LGED.
10.3 Proposals .... ...... should be forwarded to . .............. by .
[Signature, etc.]
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draft final: Institutional Stren2theninj Action Plan (ISAP) of LGED
Objective Required Action | Action PlanShort term Medium Term Long Term| (up to 2 years) (2-5 years) (beyond 5 years)
I. Strategic FrameworkI Confirmation of Establish and I New GOB 'rules Implementation of Cyclical updatingevolving LGED role, implement "LG of business' issued LGED strategic plan of LGED Strategiccore functions and Infrastructure confirmung LGED - December 2005 Plan 'with GOB,resources for stiategic Development & tesponsibilities using corpoiazeplanning LGED" 3-5 year - June 2003 monitoring &
strategic plan e\ aluation' outputs2 'LGED strategicvision' prepared andcleared byMOLGRD&C- June 2004
2 Effective 'Feeder Implementation of I Confirmation by I Comprehensive Establishment ofRoads' and 'Rural updated GOB GOB authorities of LGED road network dedicated LGEDRoads' netwvork guidelines for new road Master Plan finalized iifrastructuteownership and institutional classifications and - December 2006 fundingmanagement responsibility for responsibility mechanisms
FR and RR assets guidelnes 2 GOB inter-agency- April 2003 determination of
access to GOB road2 Consolidation of funding for LGEDLGED management programsof all FR and RR - December 2006assets based on newGOB guidelines- December 2004
3 Sustainable LGED Implementation of I De\ elop pilot LG I E% aluate pilot and ProgressiN elyrole in support to LGED assistance Improx ement Plan develop enhanced enhance LGIPLocal Government to LGIs to impro%e [LGIP] under RTIP comprehensive LGIP scope andInstitutions (LGIs) services delivery - December 2003 - December 2006 methodology
and governance Jointly '%ith LGls,2 Initiate pilot LGIP using M&E datawith LGIs- March 2004
4 Strategic Implementation of I Initiate "ISAP I Implement internal Review theimprovements in LGED-wide Steering Group" ISAP communications integratedLGED capabilities Institutional - April 2003 process in LGED institutionaland effectiveness Strengthening - July 2005 development of
Action Plan (ISAP) 2 Determune multi- LGEDyear ISAP and TOR 2 Evaluation of ISAPfor Technical program Integrate longerAssistance selection - July 2007 term focus on IS- June 2003 objectives and
3 Recommendations actions into LGED3. Implement by LGED ISAP group strategic planningTechnical Assistance for follow-on IS and managementto support ISAP priorities in LGED- December 2004 - December 2007
(C-2)1Sa1iad.ae\dU S A PTOR Tech-Asstist do c1
Objective Required Action Action PlanShort term Medium Term Long Term
11.~~ ~~ Oraiatoa Developmentears) (2-5 years) (be_yond 5 y ears)HI. Organizational Development1. Effective LGED Resolution of the I Finalize the 1. Initiate systematic Integrate LGEDorganizational LGED structure LGED organograii, internal processes to 'Staffing &structure, staffing [organogram], establishment and review adequacy and Establishments'profile and skills mix establishment and staffing imx with effectiveness of planning action
skills mix needed MOLGRD&C, LGED staffing in proactively %%ithfor ongoing and Plannmg Com and relation to functional GoB strategicemerging policy, MoF, including priorities and needs processesplanning, execution expanded functions - December 2005and LGI support in Planning,functions Transport 2. Develop an LGED
Economics, Urban Staffing andManagement and EstablishmentsWater Resource planning process, toManagement, align with functionalSocio-Economic priorities, needs andand En- ironment GOB developmentManagement, strategyLG Development, - December 2006Asset Management,IT & MIS, 3. N'egotiate longer-Monitoring & term LGED strucrureEvaluation, Quality and establishmentAssurance, Finance jointly with PC,and Audit MoF, MoE and- December 2003 MOLGRD&:C) to
match confirmed2 Implement nex functional priorities,organizational needs and GoBarrangements in HQ strategy.and field units - June 2007- December 2004
2 Strengthened I Review and I Proacnx e LGED I Develop LGED Integrate rele\ antLGED governance enhance the LGED participation in joint review framework aspects of M&E,and performance procurement WB-GOB program using MIS, FMS and FMS and corporateaccountability functions and on Procurement M&E outputs management
processes Reforms - June 2005 processes- June 2003 onAards effectively into
2 Enhance the 2. Determune format systematic LGEDeffectiveness of 2 Development of and process for annual internal andLGED Monitoring Socio-Economnc report, including on external reporting& Evaluation Monitonng & LGED infrastructure capabilities(M&E) capabilities Evaluation and LGI support-
Framework December 20053 Annual status - July 2004report on LGED 3 Reviewinfrastructure and 3 Establishment of effectiveness ofLGI support. enhanced M&E LGED procurement
functions, resources functions / processesand program - December 2006- July 2004
(C.2)X5ayad-aeWV S A PITOR Tech-Assist doc 12
Objective Required Action Action Plan_ Short term Medium Term Long Term|_ (up to 2 years) (2-5 vearsl (beyond 5 years)
11. Organizational Development (cont'd.)3 Effective Enhancement of I Undertake ICT 1. Application of Periodic re, ievx ofcomprehensive ICT, ICT assets, IT needs assessment enhanced GIS & MIS LGED needsGIS and MIS strategic planning, - June 2004 - September 2005 versus assets inresources for LGED GIS and MIS ICT, GIS and MISfunctions capabilities 2 Undertake GIS 2 Review of MIS
and MIS need capabilities and resultsassessment - March 2007- December 2004
3 Development of2 Commence ICT comprehensive longassets procurement term IT strategic plan- December 2004 - June 2007
4 Enhanced in-house Technical and non- I Develop updated I Implement training Integrate trainingHuman Resources technical training Training strategy programs for new LG planning, deliverydevelopment and services planned and guidelines development, road and review withtraining processes to and delivered to - December 2003 netv, ork planning other LGEDsupport LGED match ongoing and management, corporatefunctions and LGED needs, 2 Strengthen the road maintenance, managementpnorities informed by dedicated resources E&SM, Quality processes
appropriate needs of LGED Training Assurance, M&E,assessments and and HRM units Project and Asset Increase annualM&E feedback - March 2004 Management and GOB contribution
FMS functions to overall LGED3 New Traminng - June 2005 onwards training budgetNeeds Assessment progressively to[TNA] process 2. Identify options for moderate- June 2004 enhancement of 'development /
departmental HRM project budgets'4. Implement new processes dependenceRDEC facilities and - March 2006capabilities in LGEDTraining activities 3 Implement long-- June 2004 term, multi-year,
TNA-based LGED5 Progressix ely Training Programdevelop and/or - September 2006revise Trainingprocedures, manuals, 4 Establish 15%methodologies and GOB contribution tomaterials as required local Training outlaysfor ongoing and new under developmentTraining needs projects- December 2004 - July 2007onwards
(C-2)X\Sajad-ae\d\ S A P\TOR Tech-Assist dx 13
Objective Required Action Action PlanShort term Medium Term Long Term(up to 2 vears) (2-5 years) beond 5 years)
HII. Financial Management and AuditI Improve financial Implement unified 1 Finalize the FMS I Develop a Integrate FMSresource management LGED financial to meet LGED and momtoring system for functions andand planning management RTIP requLrements FMS applications outputs with
system (FMS) - September 2003 - December 2005 overall LGEDplaining and
2 Implement FMS 2 Develop strategy managementin HQ and district for extension of FMS processesunits tools/resources to- December 2004 LGED-supported LGI
activities- March 2006
2 Improve LGED Implementation of I Update LGED Integrate Audit Review intemalintemal Audit Action Plan to framework for program, activities Audit functions,capability upgrade LGED implementation of and outputs with processes and
Internal Audit GOB audit process LGED corporate resources es ery 3functions and - Maich 2004 monitoring and years to ensurccapabilities management effectix eness
2. Establish a N iable processesLGED-specific - June 2006Audit cell- December 2004
IV. Quality Assurance and Technical AuditingImproved LGED Development of an I. Establish I Implement Action Comprehensix eproject development, effective LGED- dedicated Quality Plan on QA and TA LGED-specificworks quality and wide Quality unit and resources at functions / processes/ Qualityasset management. Assurance (QA) LGED HQ resources in LGED Management (QM)
strategy inclusix e - December 2003 - June 2005 strategy andof Technical Audit resources(TA) 2 Re\ lexx all 2 Evaluate QA and
Quality-related TA framework andprocesses in LGED capabilities for longerand develop viable term LGED needsAction Plan - June 2007- September 2004
V. Maintenance and Asset Management
Improvement in Strengthening of I Res ieA existing I Develop GIS based OngoingLGED road network LGED HQ and road maintenance RM Informnation evaluation andmaintenance and field Maintenance (RM) planning, System (RMIS) enhancement ofmanagement functions and procedures and - June 2005 Road Maintenanceperformnance. capabilities resources management
- June 2004 1 Implement framework andimprovements to RM systems in LGED
2 Upgrade the management functionsexisting road and systems in HQcondition survey and field unitssystem, resources - December 2005and annual outputs- March 2005
(C-2)\\Sauad-aeW S A P\TOR Tech-Assist doc 14
Objective Required Action Action PlanShort term | Medium Term Long Term(up to 2 vears) (2-5 years) (beyond 5 years)
VI. Transport SafetySustainable LGED Development of 1. Prepare imtial RS I Implement pilot Ongoing LGEDand LGI measures for Road Safety position paper stage action plan wvith refinement of RSimproved road safety strategy for jotnt - June 2003 LG stakeholders framework and
LEGD and LGI - March 2005 resources withmaction 2 Develop pilot releN ant GOB
phase Strategy and 2 Review pilot results policiesAction Plan and develop viable- June 2004 long term strategy
- June 2007VII, Environmental & Social Mitigation / ManagementComprehensive Upgrade LGED I Establish I Evaluate ProgressiN elyE&SM capabilities to functions and dedicated E&SM effectiveness of apply M&E data tosupport LGED project resources for cells and resources E&SM Matrix and enhancement ofplanning, preparation, (i) preparation of in HQ and field Environmental Codes LGED policy andexecution, monitoring environmental and units, initially of Practice for fuiture fuinctionaland evaluation social assessments, supported with mainstream' framework forfunctions mutigation plans, consultancy application across all E&SM
and (ii) expertise in both LGED projectsEffective community management of Environment and - December 2006 Integrate fundingparticipation in all E&SM impacts and Social Mitigation & for E&SMphases of LGED needs in LGED Resettlement 2 Implement essential establishment andwvorks projects, and - December 2003 functional, process staffing fully
(in) monitoring and and/or resources within LGED'sevaluation of social 2 Implement E&SM improx ements for core 'GOBand environmental skills training to LGED-xide E&SM revenue' budgetimpacts, plans and prepare HQ units roles in HQ and inoutcomes in LGED and field staff for field establishments Ongoing support toactivities their E&SM duties - December 2007 communities and
- October 2003 LGIs for theirEstablish LGED 3 Transfer funding involvement inframework for E&SM staff in HQ E&SM matterseffective and field unitsparticipation of progressively fromaffected LGIs development budget
to revenue budget- June 2008
(C-2`\,SaAad-ae\d\ S A P\TOR Tech-Assil doc 1 5
Draft Terms' ofReference (TOR) for'Quality/lTechnical 'Audit(A) SAerices
Terms of Referencefor
Quality/Technical Audit (QA) Servicesunder RTIP
1. Background
The government of Bangladesh has requested for financial assistance from InternationalDevelopment Association (IDA) for a Rural Transport Improvement Project (RTIP) which willbe implemented by the Local Government Engineering Department (LGED) of the LocalGovernment Division (LGD) of the Ministry of Local Government, Rural Development and Co-operatives (MLGRD&C).
The Project is proposed to be implemented in 21 districts of Bangladesh compnsing Dhaka,Gazipur, Narayanganj, Narsingdi, Munshiganj, Manikganj, Rajshahi, Natore, Naogaon,Nawabganj, Pabna, Sirajganj, Bogra Joypurhat, Sylhet, Moulavibazar, Sunamganj, Hobiganj,Comilla, B.Bana, Chandpur for a period of 5 years. The total project cost is estimated about
* US $ 255 million.
This Terms of Reference (TOR) is intended to procure the Consultancy Services forQuality/Technical Audit.
2. Major Project Components
2 1 The project will improve/upgrade about
- 1,100 km of Feeder Roads including land acquisition, approximately 1,600m oflarge (above 30 meter) bridges/culverts and tree plantation on FRs.
- 500 km of Rural Roads I (RRI).
- 15,000 m of Structure on Rural Roads (SRR).
- 150 numbers of Growth Center Markets.
- 45 numbers of River Jetties.
- Penodic Maintenance & Rehabilitation of 1500 km of Feeder Roads.
- Procurement of equipment and supervision vehicle for project implementation.
3. Objective of the Quality/Technical Audit
The objective of the technical audit is to allow the professional to render services passingopinion on the quality and quantity of civil works of the component of SRR and maintenance ofrural road networks taken under the Project financed by IDA. The audit team will make the fieldvisit to check and verify the quality & quantity of the work on sample basis, examine the changeorder if any. The technical audit team will also look into the design & specifications whether itare being followed strictly during implementation. Other documents related to quality like testresult of materials and work will be checked by the audit team. On the basis of their field visitand verification they will make recommendations for better performance in the implementationof Project activities.
(C-3)\\Hura\dTOR (Tech-Audit)\TOR-TA-1 doc 1
4. Quality/Technical Audit
4.1 Scope of Quality/Technical Audit Services
As per para 25 and 28 of the Aide-Memoir of 4th project preparation/pre-appraisal mission fromFeb 2-17, 2003 a Quality/Teclnical Audit of the component of construction of SRR and roadmaintenance will be conducted by independent engineering consultant acceptable to IDA forassessment the quantity and quality of the construction of SRR and road maintenance works on asample basis carTied out under the project
The Auditors shall prepare the Quality/Technical Audit report presenting the findings andrecommendations from the performance and technical compliance audit for a sample of 10% ofthe SRR & Road Maintenance component under execution and terminated during that period.The Audit team will have to submit all reports as per Para-7 of this TOR on time so that thesecan be forwarded to IDA by LGED with their comments. The audit for any financial year willinclude Project works and activities on the construction of SRR and road maintenance carried outin the previous financial year.
4.2 Duties of the Auditors
The Auditors will make an assessment on the quality of all activities under the two componentsmentioned in the TOR in regard to (i) Technical quality (ii) Timeliness in implementation (iii)Cost effectiveness and (iv) Implementation procedure.
The Auditor will make recommendation in order to increase the overall quality of theconstruction of SRR and road maintenance works.
The Auditors will therefore include the following:
(i) A detail study of the quality of sample of 10% as specified components of projects underexecution dunng the fiscal year, a representative sample shall be obtained by randomchoice
(ii) In case of selection of individual Schemes/Sub Project the participatory approach shouldbe followed involving Project authority and the beneficiaries.
(iii) Examine the contracts and contract letting procedures and their impact on the quality ofthe works.
(iv) Examine the procedures for design, execution and supervision of the works and theirimpact on the quality of the works.
(v) Recommendations to improve the quality of the works considenng their experience andfield visit
(vi) An evaluation of the procedures followed by field officers on specified guidelines/processes leading to rational designs and cost effective solutions.
(C-3)M1ra\dkTOR (Tech-Audit)\TOR.TA-1 doc 2
4.3 Results of the Technical Audit
The audit reports will include the following points
* Examine and make recommendations on the following documents and activitieso Architectural drawingso Structural drawingso Detailed drawingso Technical documentso Calculation noteso Unit rates-those prepared by the consultants and those used by the
contractorso Bill of quantitieso Tender documentso Technical standards used
* Check of the quality of the works executed:
o A check of the quality of the materials used, of the equipment usedo A check of the methods of construction usedo A check of the execution of works, quality control, records of
measurementso A check of the supervision of the works (reports, their penodicity and
content)o Check in respect of contractual duration of works.
* Check of contract progress payments and completion certification
* An appreciation of the services rendered by the completed works:
o Services rendered to the users and their satisfactiono Maintenance by the beneficiaries (cost, how often, required and actual)
* Cost effectiveness
* Safety measures working conditions, respect of legal safety and hygieneprescriptive.
5. Time Schedule
It is envisaged that Consultants Services will commence around July'2004 up to June'2007.
(C-3)IHira\d\TOR (Tech-Audit)\TOR-TA-1 doc 3
6. Professional Staffing Inputs
It is projected that 75 staff-month (sm) of key professional staff stated below would be requiredto accomplish the tasks stated in the TOR.
I . Team Leader/Quality Control Specialist 12 staff-months2 Construction/Contract Management Specialist 09 staff-months3. Pavement Design Specialist 06 staff-months4. Road Structure Design Specialist 06 staff-montlhs5. Senior Matenals Specialist 06 staff-months
7. Reporting Requirements
The consultant shall prepare the following document & reports and submit to the Client:
a) Inception Report (three copies to IDA and seven copies to LGED) within 1 (one) monthfrom the date of the signing of Agreement.
b) Quarterly Progress Report (three copies to IDA and seven copies to LGED).
c) Annual Report (three copies to IDA and seven copies to LGED) in July of each year.
d) Final Report (two copies to IDA and five copies to LGED) at the end of the ContractPenod
(C-3)\\Hira\d\TOR (Tech-Audit)\TOR-TA-1 dcc 4
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Page-1
GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESHRURAL TRANSPORT IMPROVEMENT PROJECT
STATEMENT OF RECEIPTS AND PAYMENTSFor the Quarter ending -- -- -- (Day Month Year)
in Bangladeshi Taka (BDT)Quarter Cumulative
ReceiptsIDA Funds 400 00 600Government Funds 50 75Local Contribution 30 45
Total Receipts' A 480 720Payments
Land Acquisition 10 15Civil Works-Periodice Maintenance 20 30Civil Works-Others 80 120Civil Works-Flood Rehabilitation
Equipment & Goods (Local) 30 45Equipment & Goods (Foreign) 24 36TA Studies 20 30TA Incremental Staff & Operating Cost 20 30TA Design, Supervision, Monitoring & Audit 60 90TA Flood Design, Supervision, Monitoring & AuditTA Training & Study Tours 20 30CD & VAT
C & F Agent
Total Payments: B 284 426
Excess of Receipts over Payment(OR Excess of Payment over Receipts): C= (A-B) 196 294Opening Cash Balances:
Project Bank Account 98IBRD/IDA Special AccountField Balance - RPAField Balance - GOBField Balance - LGI
Total of Opening Balance: D 98 -
Net Available Cash: E= (C+D) 294 294Comprising/Closing Balance:Project Bank Account 294 294IDA Special AccountField Balance - RPAField Balance - GOBField Balance - LGI
Total of Closing Balance: F 294 294
Page-2
GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESHRURAL TRANSPORT IMPROVEMENT PROJECT
Uses of Funds by Project Activity for the Quarter ending - (Day Month Year)in Bangladeshi Taka (BDT)
P,*inie Categoioes and Componentt NotelAc Code ACTUAL PLANNED VARIANCE PAD
DasCr1ptlon Current Cumulatlve Current Quater Cumulative Current Cumulatie Life on Rev-sed Life ofQuarter Ton-ale Tv-Dale Q-uaner To.-Dte Proinct Prnect
Land AcqalsIUon __10 is (I 0 15)Land AcquisiliOn 7 i _ OUher __ _ _ _ _ _ _ __ _ _ _ _ _ _
Cini Woks-peinodilce Mlnt.enan.e 20 30 _ (20 (30)Road Maintenance -- 15 20* _ B,,dge Mininnanen 5 10Diner Mamlenance S 10
Clull Woko.rOtdhete s0 120 piod Ji2) _Road InpravemennRi 30 -45Road Salety Impronement (RSi) 6 IITree Planabon (TP) 12 15Consiucvon of Stniclure on Rural Road (SRR) 5 14Imphovemenl o0 Growth Centne Magiel (M) 14 20ReiatlConsi ol ReverNGhat (G) D 15OUher Imp,oemenn _
CW1i Wora" Rood Reh' Witation_ *. . . .word Rehab,,,,.t'od e
Bnoge Rehat),italOnOhner Rehablilatn___
Equipment & Goods (LocVal) 30 45 101 t45)Conl0uclon Eoaipmeni SLaborutory Equipmeer 15 19Ohice Equ,ipmen 9 12GISIMIS Accesswnes 4 9Other ___
Equipment 6 Goods (Fo.eSig) 24 36 (24 (,361Coesinuctlon Eq.ipenni 7 14Superuision Vehicle 3 4Laboraitor EqSupmren 14 18Other
TA Studies 20 30 120) 120Long Temn SECO Impact Study 4 9PreparaliOn of F "oniowp Proect 5 SDiner St.ludin I I 16
TA Inve-entaW Staff & Operating Cost 20 30 (201 (30) -Incremental Staff 12 20opeating Cosi 8 *a
TA Des,In, Supervision Monstoring S Audt 60 90 (610 (901Design Supert ision & bmlwonng Inong 2 bDesign S.oen,ision & Moniong (local) 15 27Fm-ancal Audit o 1TecnnicalAvdil 10 14Procuremenl Audil 6 9015Cr _ 1I
TA Fiood Dsa,gn, Super-loion, MonBtortD 6 Audt . . . . .
Desin S"acersion & Monnoong (iLoali Fnancial AudilTechnicat Aud tPrcaement AuditDiner_
TA traIn 4 Study r_ 20 20 T_ (201 (301
Io'eign Tran.ng & Study Tous. 12 14Ohher__
CD & VATCo & VAT E uOimen_CD & VAT Consuuancy _ _ _
C &FA sot ._._._._.
C Aqent
Total Prolect E,,penditure 284 426 (2841 (4261
Page-3
GOVERNMENT OF THE PEOPLE'S REPUBLIC OF BANGLADESHRURAL TRANSPORT IMPROVEMENT PROJECT
OUTPUT MONITORING REPORTas at 30 June, --- (Year)
in Bangladeshi Taka (BDT)
P.IleKt Actvaiy Physical Progress tO Cost a Dare Plan to Conraleaon
Date Revised Ongna
Descnpbon Actual Pllned Actual Plann Actual a, Total Cost CmpleLin Toal Cost Co-nlit
% oa Plan Date Da
Land Aqua 5 10 50%
Otrer I 0%
CtIt Woks-ParIodtc* Mabtn-nance_ 10
Road M-lenan-e 5
endge Mamtenance
Other Maintenance
Ctttt Woas.Oth-. 40 _ _
Road Irp-onerenl (RI R- 15
Road Salety Ipy -erOmet (RSI) 5
Tree Planoi (TP) 3
Consnunton of SoUctore on Rural Road (SRR) 5
tirrnvenres ot Gw-oh Ceotre Maret (M)
RehabiCOnst of Ree-lGhat (G)
OLher I.m--vmen
C-ti WorikaFlood Renagiltair
Road Rehabildiamon_
SOnge Rehabdttabt o
Other Rehabtli,on
Eqapreont & Good. (Lorat 15
Consbtcbon Equ.ptent
Labonoatry Equtpent 4
Office Eqaypmen3
GiSIMIS Accessones 0
Eqalpi-en & Goode 1Foralge) _2
Coosnuc-on Equipment _
Supe-is-or Vehinie i
LaboEotory Equipiente4
Obher
TA Studi-s _ 10_____
Long Temr SECO Ipxact SWny S
Prepmrai on ol Fulonsip Pmoent
Outer Stdies
TA Incta-rraS St OpriUng Coat _ 10_ _
Incemtenial Stall _
Opebog Cost 2
TA D-JpI n Sapars4ton MonItor-tog AlAdit _ 30
Design Super-onion S Monitong FoteigC _
Design Super-vision Momgnno (Local) 12
Fiancial Audi 2
Techmcal Audit 4
P,ocrirnren Audit 3
TA Rooa Desgn SuDpr-vs-on M-onitorin s Audt
Design Supervision & Moni-ong fFo-eign_)
Desin, Super-Sion & Moiotnng (Local)
Finanoal Audit
Technical AuditPidutementt Audi
Othe.
TA TrinIng S Study Toot-, 10
Local Traning i
Foreign Tramin & Study Tours
CD S VAT
CD & VAT Equiprel_
CD & VAT Consul.itnyc
C & FAg-nt _ _ _
CS F Agenl
Other _ _
Page-4
BANGLADESH: RURAL TRANSPOST IMPROVEMENT PROJECTPROCUREMENT MONITORING REPORTS
TABLE 1: Procurement of Goods (not subject to prior review)
_-----.TIME SCHEDULE (Dates)--- Cont Amt Supplier
REF # Descnption Estimate Procumr't Start Doc Advertise Bid I Bid I Evaluation rContract Final BDT Name
(BDT) Method Prep Invitation Opening| Complete |Signed I delivery _
Computers, Pnnters 3,000,000 NS PlanActual
Software and hardware 4,500,000 NS PlanActual
Database system 6,000,000 NB Ata Database s ~~~NCB Plan_____________________________________________ Actual
Pnor review required for all contracts above US S 500,000 equivalent BDT 3,00,00,000
Exchange rate US $ 1=BDT 60 00
Page-5
BANGLADESH: RURAL TRANSPOST IMPROVEMENT PROJECTPROCUREMENT MONITORING REPORTS
TABLE 1: Procurement of Works (not subject to prior review)
TIME SCHEDULE (Dates) Cont Amt Supplier
REF | Descnption Estimate Procumlt Sart Doc Advertise Bid Bid Evaluation |Contract Final BDT Name
(BDT)I Method Prep Invitation Opening Complete |Signed delivery
CW-Penodice Maintenance 3,000,O0 NCB PlanlActual
Civil Works-Others 4,500,000 NCB PlanlActual
CW-Flood Rehabilitation 6,000.000 n NCB PlanIActual
Pnor review required for all contracts above US $ 500,000 equivalent BDT 3,00,00,000
Exchange rate US $ 1=BDT 60 00
Page-6
BANGLADESH: RURAL TRANSPOST IMPROVEMENT PROJECTPROCUREMENT MONITORING REPORTS
TABLE 3: Selection of Consultants (not subject to prior review)
.-- TIME SCHEDULE (Dates) ------- --- Contract C ns[Ft-rn
REF t Descnpton Estmate Selection Advertse Start RFP Doc Send out Tech Prop T Evaluaton Final Eval Contract Complete Amt in BDT Name(BDT) Method Preparaton RFP Openng Complete Complete Sined assignment
3,000,000 PlanActual
______ 4,500.000 PlanActual
6,000,000 PlanActual
Pnor review mquired tor all contracts above US S 500,000 equivalent BDT 3.00,00,000Exchange rate US S 1 =3DT 60 00