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TENDER DOCUMENT FOR JANITORIAL SERVICES CONTRACT FOR REGIONAL OFFICE GENERAL MANAGER (MOTORWAYS & BoT) M-2 & M-3,

NHA KALLAR KAHAR AND ALLIED OFFICES

GOVERNMENT OF PAKISTAN MINISTRY OF COMMUNICATIONS

NATIONAL HIGHWAY AUTHORITY

TENDER DOCUMENTS FOR

JANITORIAL SERVICES CONTRACT FOR REGIONAL OFFICE

GENERAL MANAGER (MOTORWAYS& BoT) M-2 & M-3,


Tender Opening Date May 09, 2016

Name of Firm to Whom Issued

Bid Document #

Dated:

OFFICE OF THE GENERAL MANAGER (MOTORWAYS & BoT), M-2 & M-3

Kallar Kahar Service Area (North Bound), M-2, District Chakwal

Phone # 0543-588129, Fax # 0543-588196

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C O N T E N T S DESCRIPTION PAGE #

Instructions to Bidders 03 to 07

Terms and Conditions of Contract Agreement 08 to 17

Bid Application Form Appendix-A 18

Price Bid BOQ Financial Proposal Appendix-B 19

Scope of Work Appendix-C 20 to 21

Form of Affidavit Undertaking Appendix-D 22

OFFICE OF THE GENERAL MANAGER (MOTORWAYS & BoT), M-2 & M-3 Kallar Kahar Service Area (North Bound) M-2 District Chakwal

Phone # 0543-588129, Fax # 0543-588196

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INSTRUCTIONS TO BIDDERS

1. GENERAL: Sealed Bids are invited through PPRA's / NHA's Websites as well

press advertisement from GST / NTN registered firms having sufficient

experience in the relevant field for Janitorial Services Contract at

Regional Office, General Manager (Motorways) M-2 & M-3, NHA Kallar

Kahar and at allied offices on Motorways (M-2 & M-3):

Name of work Janitorial Services Contract at Regional

Office, GM (Motorways & BoT) M-2 &

M-3, NHA Kallar Kahar and Allied Offices on

Motorways M-2 & M-3

Period of contract 24 months (Extendable on satisfactory

Performance of contractor up to maximum of five

years, subject to willingness and approval of

Employer

Bid Security Rs 100,000/- (Refundable on Signing of Contract)

Performance security / cash deposit Rs 200,000/- (remain valid and deposited till

completion of services) refer Clause-10 of ITB

Last date for submission May 09, 2016 at 1130 hours

Date of Opening of PQ of Technical Bid May 09, 2016 at 1200 hours

Financial Bid Informed later through correspondence

2. BID DOCUMENTS

Bid documents which include Instruction to Bidders, Terms

and Conditions of Contract Agreement, Bid Application Form

(Appendix-A), Price bid (BoQ) (Appendix-B), Scope of Work / Terms of

Reference (ToR) (Appendix-C) and detail of required staff can be

downloaded / obtained from PPRA & NHA websites www.ppra.org.pk &

nha.gov.pk.

3. DOCUMENTS COMPRISING THE BID: The Bids shall comprise of Two Envelops as under:

i. Pre-Qualification / Technical Bid (Envelop-A).

ii Price Bids (Envelop-B).

a. Pre-Qualification / Technical Bid (Envelop-A):

The interested Firms are requested to submit following

documents for prequalification of the subject works along with

supporting evidence and the same shall be evaluated as per following

criteria:

http://www.ppra.org.pk/

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(i) Office establishment and infrastructure details of firm (10 Points).

(ii) Firm registration with company registrar office and GST (10 Points).

(iii) Past Experience (General & Relevant Services at Public Offices & Infrastructures (20 Points).

(iv) Financial Capabilities of Firm (30 Points).

a. Bank Statement and or Audited Balance Sheet for last one year

b. NTN Certificate

c. GST Registration

(v) Personnel Capabilities of Firm (10 Points).

(vi) Working Methodology Statement (10 Points).

(vii) Past Performance & No Litigation, Affidavit on Judicial Stamp Paper to the effect

that firm has neither been black listed nor any contract rescinded due to non-

fulfillment of contractual obligations in the past (10 Points).

The minimum qualification score shall be 70 points.

b. Price Bids (Envelop-B):

The price bid shall comprise BoQ, Bid Application Form, ToR and the Bid.

Bid Application Form duly completed in all respect and signed.

c. The Envelops should be marked clearly of its purpose in bold and legible letters to avoid inconvenience.

4. SUBMISSION & OPENING OF BIDS:

The Prequalification Documents (Envelop-A) along with sealed

Tender Documents (Envelop-B) shall be received and be placed

in the tender box placed in Conference Hall of General

Manager (Motorways) M-2 & M-3 NHA Kallar Kahar office on

May 09, 2016 up to 1130 hours. The PQ documents

(Envelop-A) shall be opened on same day at 1200 hours by the

Tender Opening Committee in the presence of bidders or their

authorized representatives, whereas the Tender / Price

Bids (Envelop-B) shall be kept sealed and locked. After

evaluation of prequalification the Tender / Price Bids

(Envelop-B) of qualified firms only (having obtained 70 points)

shall be opened later on a notified date & time, while the bids

of unqualified firms shall be returned unopened.

(ii) Bidders are required to submit one sealed copy of Price bid

(Envelop-B). Original shall be opened at the time of bid

opening and duplicate will be kept sealed and opened only if

some ambiguity / complication arise. Both envelops must be

clearly marked as "ORIGINAL" and "DUPLICATE".

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TENDER DOCUMENT FOR JANITORIAL SERVICES CONTRACT FOR REGIONAL OFFICE GENERAL MANAGER (MOTORWAYS & BoT) M-2 & M-3, NHA KALLAR KAHAR AND ALLIED OFFICES

5. PRE-QUALIFICATION / TECHNICAL EVALUATION CRITERIA:

The Pre-Qualification / Technical Bid (Envelop-A) shall be evaluated on

the basis of technical expertise, experience etc as highlighted above at

Para-3(ii). The minimum qualification passing score shall be 70

points. So the firms obtaining 70 points shall be declared qualified

and their price bid shall be opened accordingly. Whereas, the

price bids of disqualified firms shall be returned unopened.

6. BID SECURITY:

(i) All bids must be accompanied with the Bid Security

amounting to Rs 100,000/- in shape of pay order or

demand draft in favour of General Manager (Motorways) M-2 &

M-3, National Highway Authority Kallar Kahar. The bids

without Bid Security shall be declared as non responsive.

(ii) The same shall be released to unsuccessful Bidder within

seven (07) days of evaluation of Bids. However, Bid Security of

successful Bidder shall be kept with NHA till completion of the

Contract Agreement.

7. ACCEPTANCE / REJECTION OF BIDS:

On the basis of evaluation, the successful Bidder will be informed

accordingly with intimation to others the grounds for rejection of their

Bids. A confirmed Work Order will be issued to successful Bidder

only.

8. VALIDITY OF BIDS:

All quoted rates should remain valid for Sixty (60) days from date of

submission of Bids. The successful Bidder shall be bound to mobilize

his team to Regional Office, General Manager (MWs & BoT) M-2 & M-3,

NHA Kallar Kahar and allied offices within a month time (i.e. 30 days)

of issuance of a confirmed order, failing which his Bid shall be

considered rejected and Security Deposit shall be forfeited.

9. AWARD OF CONTRACT:

On the basis of evaluation, the successful bidder shall be offered a

Letter of Acceptance indicating terms and conditions.

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TENDER DOCUMENT FOR JANITORIAL SERVICES CONTRACT FOR REGIONAL OFFICE GENERAL MANAGER (MOTORWAYS & BoT)

M-2 & M-3, NHA KALLAR KAHAR AND ALLIED OFFICES

10. PERFORMANCE SECURITY / CASH SECURITY DEPOSIT:

(i) A sum of Rs 200000/- (Rupees Two Hundred Thousand

only) shall be deposited by the Contractor within two

weeks (15-days) of issuance of Letter of Acceptance in

shape of CDR / DDR / Pay Order in favour of

GM (Motorways) M-2 & M-3, National Highway Authority,

Kallar Kahar.

(ii) If, the contractor fails to carry out due services as per

schedule, the work shall be carried out by the client and

amount / expenditure in this regard shall be deducted

from monthly Invoice / Security Deposit of the

Contractor.

(iii) The performance security / Cash security deposit shall

remain valid and deposited with NHA till completion of

services/works and shall be released one (01) month after

completion of services.

11. CONTRACT AGREEMENT:

If accepted, both the parties shall enter into a Contract by signing

Contract Agreement (Draft at Annexure-C).

12. PERIOD OF CONTRACT:

The Contract shall be made initially for a period of two (02) years

which shall be extendable on yearly basis subject to satisfactory

performance of the Contractor and approval of the Competent

Authority.

13. DISPUTES:

In case of any dispute between the parties, a BS-20 officer of the

authority shall be appointed as "Arbitrator" with the approval of

Competent Authority. Decision of the "Arbitrator" shall be binding

upon the parties.

14. MODE OF PAYMENT:

Payment to the Contract against monthly invoice shall be made

within ten (10) days. Deduction shall be made for any losses to the

assets of authority if proved to have been occurred due to negligence

of contractor staff.

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15. TERMINATION OF CONTRACT:

The Contract can be terminated by serving Two (02) months advance

notice by either side (The Client or The Contractor). However, the

Authority reserves the right to terminate Contract immediately, if, any

serious defaults is noted on the part of Contractor. In this way, no

advance notice shall be required and Security Deposit of the

Contractor shall be forfeited.

16. DISQUALIFICATION:

Incomplete/fake documentation and the contract wrong information

shall make the firm liable for debarring from this as well as future

contracts in NHA even after award of work.

GENERAL MANAGER (MOTORWAYS)

M-2 & M-3, NHA Kallar Kahar


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TERMS AND CONDITIONS OF CONTRACT AGREEMENT

JANITORIAL SERVICES

FOR REGIONAL OFFICE OF GM (MOTORWAYS & BoT) NHA KALLAR KAHAR & ALLIED OFFICES ON M-2 & M-3

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TERMS AND CONDITIONS OF CONTRACT AGREEMENT

SECTION 1

SCOPE OF SERVICE

1.1 The firm M/s _________ will provide under mentioned Janitorial Services for Regional Office, General Manager (MWs & BoT) M-2 & M-3, NHA Kallar Kahar and Allied Offices (The Employer):-

a. The work under this Contract shall be cleaning & janitorial

services of Regional Office, General Manager (MWs & BoT)

M-2 & M-3, NHA Kallar Kahar and allied offices of Motorways

(M-2 & M-3) i.e. cleaning of floors, rooms, cabins, toilets,

windows glasses, light fixture, boards, name plates, glasses

panels in outer side of all the offices and surrounding

areas of the premises through skilled and experiences

staff in order to ensure standard cleanliness.

b. All the consumable material for execution of above work i.e.

liquid soap, sweep, bleach. Vim powder, room air freshener

for toilets, tissue rolls, phenyl balls and liquid tins,

antiseptic spray, glint, dusters shall be provided/ arranged

by the Contractor at his own cost.

c. The Contractor shall arrange all tools and equipment used

for the work i.e. mop, brooms, wipers, baskets, window wipers,

dustpans, cobweb remover, scraper, ladder, brushes,

gloves, scrubbing machines, wet 8x dry vacuum cleaner along

with standard trolley for each floor at his own cost.

d. Eight Hours for all working days. The staff shall start work half

an hour before office timings or as desired by NHA Office

concerned.

e. Skilled / Experienced worker in proper uniform with

label Cards showing their identity shall be deployed. List of

staff along with their CNIC shall be provided to NHA

Administration Section before deployment. Any replacement

shall be intimated in advance with consent of the concerned

NHA office.

f. If Firm is unable to provide requisite numbers of staff, notice

for non compliance will be issued to the firm under

intimation to the licensing authority. After issuance of three

non compliance notices the employer reserves the right to

terminate contract agreement at any time.

g. If staff found performing more than 8 hours duty or office

working hours of NHA even other than NHA Premises,

the wage of that particular duty will not be paid to the

company and strict action shall be taken against the firm.

1.2 The firm personnel shall be healthy and medically fit with Category-A.

1.3 The janitors / sweepers / Personnel will hold valid Computerized National

Identity Cards. All janitors / sweepers / Personnel shall be selected

carefully by the M/s _______________ The Janitors / Sweepers / Personnel

shall be employees of the M/s _______________ and shall perform

duties for the Employer as per terms of contract.

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1.4 The M/s _________________ shall observe the applicable

Labour Laws and enactments in operation and enforce from

time to time.

1.5 The M/s _______________will maintain a reserve pool of

personnel short-listed to be called upon short notice to meet

additional requirement if any or replacement/ substitute of

any person(s).

1.6 The M/s _______________will ensure that personnel do not

indulge in unionism, strikes, undesirable activities, political

agitation and unapproved group religious activities.

1.7 Personnel will be posted on static places of duty or as

requirement of the Employer. The M/s ____________will

provide services in NHA Regional and Site offices on same

terms and conditions / rates as and when required/

formally requested by the employer.

1.8 Personnel as required will be employed in area of

responsibility according to the requirement of the Employer.

1.9 Maximum age limit (s) for staff/personnel will be adhered to

not more than 45 years.

1.10 The M/s _______________ must arrange strict checking of

their staff once during a shift on daily basis through

supervising officers other than deployed at site.

1.11 An indemnity bond in the prescribed Performa of NHA on

Rs 50/- Stamp Paper shall be executed by the

M/s _______________to meet losses and damages, in case of

any loss and damage due to the negligence of all or any of the

personnel of "The M/s _______________" during the subsistence

of running contract in favor of the Employer; qua loss and

damage incurred to the person and property of "The

Employer". Moreover, indemnity from litigation by "The

M/s ___________to its employees shall also be accorded in due

course.

1.12 The M/s ______________shall not employ any person who:-

a. Has been convicted of any offence involving moral turpitude

or dismissed from government service.

b. Is not fit and proper person to be employed?

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1.13 The M/s _______________ should select their reliever carefully

and provide full particulars of the personnel along with copies

of CNIC and verification to the Employer for approval.

Frequent change of staff would not be allowed.

1.14 The Employer reserve the right to discharge the

deployment of any person by the M/s _______________

without giving any reason and the M/s _______________

will withdraw and replace the discharged person

immediately to the Employer.

1.15 The M/s _______________has made no misstatement with

regard to performance of its obligation under this

M/s ______________________and there is no fact known to

the M/s _________________________or its agents or

employees which would materially affect the Employer's

decision in executing this Contract.

1.16 The M/s _______________shall maintain insurance with

responsible and reputable companies in such amounts and

covering such risks as is prudent and is usually effected by

entities or individuals engaged in operations similar to that

of the M/s _______________and shall furnish the Employer

with evidence of compliance upon the request.

1.17 That there are no judicial or departmental proceedings

pending, or to the best of its knowledge threatened for the

liquidation or insolvency of the M/s _______________or that

could materially or adversely affect the performance by the

M/s _______________of its obligations under this Contract.

1.18 The execution, delivery and performance of these

obligations vide running Contract by the

M/s _______________ does not constitute a violation of any

law, court ruling, governmental regulations, decision of an

arbitrator of competent jurisdiction or contractual

obligation applicable or relating to it and its assessments or

business.

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SECTION 2

CURRENCY OF CONTRACT 2.1 Contract will be for the period of two (02) years

(Extendable on satisfactory performance to contractor up

to maximum of five years).

2.2 Contract will come into force from the date of signing of

Contract Agreement or June 01, 2016 and the

M/s _______________ should deploy personnel on that date

(0800 hours).

2.3 The Employer may in writing, terminate contract upon

serving 30 days notice, and the same shall stand

terminated forthwith upon expiry of 30 days from the date of

issuance of such notice unless said notice is withdrawn by

NHA or payment of half month contract price based on last

month verified bill to the M/s _______________

2.4 In case, the M/s _______________ intends to terminate

running contract, 60 days prior notice will be served to

the Employer or payment of 30 days contract price based

on previous month verified bill to the NHA.

SECTION 3

PAYMENTS

3.1 Staff for services will be provided at fixed monthly cost

of Rs. _____.The Minimum salary wages of Labour as notified

by the Govt of Pakistan shall be followed by the contractor.

3.2 The M/s _______________ shall issue to the Employer a

consolidated Invoice by the last day of current month and

payment will be made to the M/s _______________within a

reasonable period of receipt of invoice. Payment to

M/s _______________shall is made after deduction of all

applicable taxes, levies etc.

3.3 The Employer may also make pro rata deduction from the

invoiced amount on account of the absence of any staff

being absent from duty or otherwise engaged in unauthorized

or other activities which may be harmful for the Employer,

which shall be determined by sole reference to Employer.

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3.4 Personnel will be considered to be on effective pay Roll of

the M/s _______________ from the date they report at the post

of the Employer.

3.5 Pay to the personnel will be disbursed by the

M/s _______________________ vide their own arrangements by

or before 3rd of each month, without awaiting for payment of

monthly invoice, while no personnel would bear any lien against

Employer.

3.6 The Firm (Contractor) M/s _______________shall pay the

salary to the employees through Cross cheques

(payee A/c only) and shall attach the same with the

invoice along with the detail of tax deduction from

salary at source, otherwise, the invoice shall not be

processed and strict action shall be taken.

3.7 Payment towards workers Insurance, Social Security and

EOBI or any other dues that may become applicable will

be paid by the M/s _______________ at no extra cost to the

Employer.

SECTION 4 INSPECTION AND DISCIPLINE

4.1 Besides the Supervisor of M/s _______________the

Employer will also exercise supervision on personnel

and report any misconduct of personnel to the

M/s _______________for prompt remedial measures.

4.2 The M/s _________________will replace any person(s) as and

when desired by the Employer upon written request and

provide appropriate substitute at once.

4.3 In case of any dispute, joint inquires shall be

held to fix the responsibility by the parties. However

decision of the Employer will be irrevocable.

4.4 Personnel deployed at locations/ offices will be surprise

checked by M/s _______________ thrice a day and report on

prescribed profroma will be furnished to the Employer on daily

basis.

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SECTION 5

MISCELLANEOUS

5.1 The M/s _______________ will provide postal address,

telephone and fax contact numbers of their offices to the

Employer.

5.2 The Employer shall provide Medical First Aid to

personnel while on duty through local arrangement or

otherwise.

5.3 The M/s _______________ will provide medical services to

the personnel on their own terms and conditions.

5.4 The M/s _______________ will ensure that each Personnel

renders 8 hours duty or for the duration of the working

hours in a day in Employer premises and not anywhere

else.

5.5 The M/s _______________ is to ensure that all pre-

requisite is to be completed before deputing of personnel at

NHA premises. List of all deployed personnel along with

reserve pool will be provided to Employer before

commencement of contract.

5.6 The M/s _______________ is to ensure proper

maintenance of equipment and submit serviceability

certificate to Employer quarterly.

5.7 In case of grant of leave to staff the replacement would be

provided by the M/s _______________without any extra

charges.

5.8 In case of extra requirement of staff the M/s __________ will

be bound to provide the staff within three days on submission

of demand by the Employer. However, in case of

emergency the M/s _______________ will take steps

at his best to provide extra staff on short notice of the

Employer.

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SECTION 6 ARBITRATION

6.1 In case the parties are unable to agree upon and appoint

a Sole Arbitrator, the Sole Arbitrator shall be

appointed in accordance with the provisions of the

Arbitrator Act, 1940, as amended from time to time.

6.2 The cost of Arbitration proceeding, including the fees

of the Sole Arbitrator and any costs of proceedings

imposed by the sole Arbitrator shall be borne equally

by both Parties. Notwithstanding the foregoing, each

party shall bear its own legal costs.

6.3 Decision of Arbitrator(s) /Umpire shall be final and

binding upon the parties.

SECTION 7 NOTICES

7.1 All notices to be served under the Contract shall be in

writing and delivered by hand or registered post / courier

service at the address herein below; Mailing; Address of

NHA GM (MWs & BoT) M-2 & M-3, National Highway

Authority, Kallar Kahar Service Area (North Bound)

M-2, District Chakwal Ph # 0543-588129, Fax # 0543-588196.

SECTION 8

GOVERNING

8.1 This contract shall be governed by and construed in

accordance with the laws of Pakistan and conditions

spelled out in this Annexure will be binding on the

parties.

8.2 The parties can amend the contract terms and

conditions through written request and mutual

understanding upon the approval of the Competent

Authority.

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8.3 No failure or delay on the part of the Employer to

exercise any power, right or remedy under this Contract

shall operate as a waiver thereof nor shall any single or

partial exercise by the Employer of any power

right or remedy preclude any other or further exercise

thereof or the exercise of any power right or remedy.

The remedies provided in this Contract are cumulative

and are not exclusive of any remedies provided by the law.

8.4 The M/s _______________shall not assign this Contract or

its rights and obligations hereunder to any other

person or entity, except with the prior written

permission of the Employer.

8.5 Headings in this Contract are for convenience only

and shall not be used to interpret or construe its

provisions.

8.6 This Contract along with its annexure constitute the

complete and final obligations between the

M/s__________ and the Employer and supersedes any

and all prior agreements, understandings,

communications and arrangement whether oral or

written between the parties with respect to the subject

matter hereof.

8.7 If any provision of this Contract is held to illegal or

invalid under present or future laws or regulations

effective and applicable during the term of this Contract,

such provision shall be fully severable and this

Contract shall be construed as if such illegal or invalid

provision had never comprised a part of this Contract

and the remaining provisions of this Contract shall

remain in full force and shall not be affected by the

illegal or invalid provision or by its severance from this

Contract.

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8.8 In witness whereof the parties hereto have set their

respective hands on the day month and year first written.

M/s _______________

For & On behalf of the

Witnesses:-

1. 1.

2. 2.

National Highway Authority

For & On behalf of the

Employer

Witnesses:-

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(APPENDIX-A)

BID APPLICATION FORM A BIDDER’S PARTICULARS

1 Name of the Firm / Bidder

2 Name of the Owner

3 Address of the Bidder

4 Telephone # (business)

5 Mobile # of the Bidder

6 CNIC # of the Bidder

B BID PARTICULARS

7 GST Registration # dated

8 NTN Registration #

9 Total Bid Price Rs:

10 Bid Security Rs:

11 Pay order #

12 Name of Bank

C BIDDING INFORMATION

13 Last date for submission of Bid May 09, 2016 at 1130 hours

14 Date of opening of technical Bids May 09, 2016 at 1200 hours

15 Place of opening of Bids O/o GM (MWs & BoT) M-2 & M-3 NHA Kallar Kahar

D UNDERTAKING

16 Terms and conditions prescribed in the Tender Documents

are fully understood and accepted. I / We hereby agree to

abide by all and fulfill the Terms and Conditions of contract.

Name & Signature of owner / authorized representative

17 Issued by: General Manager (MWs & BoT)

M-2 & M-3 NHA Kallar Kahar

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(APPENDIX-B)

Price Bid (BoQ)/ Financial Proposal

DETAIL OF BID RATE PER MONTH IN RS

IN FIGURE IN WORDS

Janitorial services contract for

Regional office GM (MWs & BoT)

M-2 & M-3 NHA Kallar Kahar and

allied offices

No of supervisor one (1) person

No of persons / janitors /

sweepers etc seventeen (17)

Inclusive of cost of standard

cleaning material and equipment,

as asked under scope of services /

ToR

Total per Month

Total (for 24-months)

Note: The rates shall be inclusive of all taxes.

Rs: _____________________________________

(Rupees_____________________________________________

____________________________________________________

____________________________________________________

Name & Signature of Contractor/Authorized Representative



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(APPENDIX-C)

SCOPE OF WORK/Terms of Reference (TOR) DEFINATION:

The work under this Contract shall be cleaning & janitorial services

of Regional Office, General Manager (Motorways) M-2 & M-3, NHA

Kallar Kahar and allied offices of Motorways (M-2&M-3) i.e. cleaning

of floors, rooms, cabins, toilets, windows glasses, light fixture,

boards, name plates, glasses panels in outer side of all the offices

and surrounding areas of the premises through skilled and

experiences staff in order to ensure standard cleanliness.

CONSUMABLE MATERIAL:

All the consumable material for execution of above work i.e.

liquid soap, sweep, bleach. Vim powder, air freshener for toilets,

tissue rolls, phenyl balls and liquid tins, antiseptic

spray, glint, dusters shall be provided/ arranged by the

Contractor at his own cost.

TOOLS AND EQUIPMENT:

The Contractor shall arrange all tools and equipment used for

the work i.e. mops, brooms, wipers, baskets, window wipers,

dustpans, cobweb remover, scraper, ladder, brushes, gloves,

scrubbing machines, wet four (4) dry vacuum cleaner along with

standard trolley for each floor at his own cost.

TIMINGS:

Eight Hours for all working days. The staff shall start work

half an hour before office timings or as desired by NHA Office

concerned.

DEPLOYMENT OF STAFF:

Skilled/ Experienced worker in proper uniform with lapel Cards

showing their identity shall be deployed. List of staff alongwith their

CNIC shall be provided to NHA Administration Section before

deployment. Any replacement shall be intimated in advance with

consent of the concerned NHA office. Deployment shall be made as

per below detail:

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LOCATION & DEPLOYMENT OF JANITORIAL STAFF

SERVICES

DAILY SERVICES:

(i) Sweeping, cleaning and mopping of floors, rooms, cabins, corridors, kitchens, dining halls, conference hall, lobbies, glass panels, carpets and surroundings areas.

(ii) Washing and cleaning of all toilets, commodes, urinals, wash basins with standard material.

(iii) General cleanliness of offices, light fixtures, furniture and accessories etc.

WEEKLY SERVICES:

Cleaning and dusting of all windows glasses and frames with standard detergent to keep them neat clean & shiny. FORTNIGHTLY SERVICES:

(i) Spraying disinfectants in the toilets, urinals in order to kill all bad odorous.

(ii) Vacuum cleaning of all carpets/curtains.

MONTHLY SERVICES: (i) Washing of all floors, wash rooms including walls etc. (ii) Dusting/ cleaning of doors, window glasses from outer side. (iii) Cleaning/ sweeping of roofs. HALF YEARLY SERVICES:

(i) Polishing of marble & ships floors.

(ii) Fumigation of the building and surrounding area.

STORE CUM OFFICE:

Space for store cum office shall be provided by NHA as per availability.

S# LOCATION STAFF NOS

1 Regional office Kallar Kahar

Supervisor 01

Sweeper / cleaner 04

Gardener 03

2 Balkassar office Sweeper / cleaner 02

Gardener 01

3 Sialmore office Sweeper / cleaner 02

Gardener 01

4 Ghartal Camp Office Sweeper / cleaner 02

Gardener 02

Total 18

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FORM OF AFFIDAVIT (To be given on Judicial Stamp Paper)

This agreement made on the ________ between GM Manager (MWs & BoT)

National Highway Authority, Ministry of Communication, Government of

Pakistan Kallar Kahar, District Chakwal (hereinafter called the employer) on

the one part and _________________________ (hereafter called the Contractor

on the other part).

WITNESS

2. Whereas bids / offer have been received by the Employer for

Contract # JS-16 for provision of janitorial services at main office Kallar

Kahar and attached / allied offices at M-2 & M-3 amounting to

Rs ___________ (Rupees __________________________________ only) per month

(amounting to Rs __________ (amounting to Rupees

______________________________ only) and the bid / offer of the contractor for

has been accepted by the Employer vide letter # ___________________________

dated ___________________.

3. Therefore in connection of the promises, convents and agreement

hereinafter contained and to be performed by the parties hereto, the said

parties hereby covenants and agreed as follows:

a) In consideration of the covenants and agreement to be kept

and performed by the contractor, and for the faithful

performance of this contact and the completion of the work

according to the specifications, and conditions herein

contained, the employer shall pay and the contractor shall

receive and accept as full compensation for everything

furnished and done by the contractor under this agreement,

the contract price stipulated in the Letter of Acceptance at the

time and in the manner prescribed by the conditions of the

contact.

b) Said work shall be started within same day after issuing of

letter of commencement, and contractor shall complete the

work within twenty-four (24) months after the commencement

date. In this agreement words and expressions shall have the

same meanings as are respectively assigned to them in the

conditions of the contract hereinafter referred to.

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4. The following documents shall be deemed to form and be read and

construed as part of this agreement.

a. The Contract and Appendices.

b. The priced Bill of Quantities.

c. Standard Specification.

d. The addenda if any.

e. Letter of Acceptance.

f. Conditions of the contract.

5. In witness where of the parties hereto have executed this contract

as of the day and year herein above set forth to be filed in the office of the

employer.

Signed, Sealed & Delivered On Behalf of Employer (National Highway Authority)

Name/Stamp Name/Stamp (On the behalf of Contractor) (On the behalf of Employer)

WITNESS # 1 WITNESS # 2

Name Name

CNIC

CNIC

Address

Address