government gazettegovernment gazette of the state of new south wales number 77 friday, 27 june 2008...

Government Gazette OF THE STATE OF

NEW SOUTH WALES

Number 77 Friday, 27 June 2008

Published under authority by Government Advertising

Summary of Affairs

Section 14 (1) (b) and (3)

Part 3

FREEDOM OF INFORMATION ACT 1989

All agencies, subject to the Freedom of Information Act 1989, are required to publish in the Freedom of Information Government Gazette, an up-to-date Summary of Affairs. The requirements are specified in section 14 of Part 2 of the Freedom of Information Act.

The Summary of Affairs has to contain a list of each of the Agency's policy documents, advice on how the agency's most recent Statement of Affairs may be obtained and contact details for accessing this information.

The Summaries have to be published by the end of June and the end of December each year and need to be delivered to Government Advertising and Information two weeks prior to these dates.

CONTENTSLocaL counciLs

Page Page PageAlbury City Council ................... 377Armidale Dumaresq Council ..... 380Ashfield Municipal Council ...... 384Auburn Council ........................... 386Bankstown City Council ............ 388Bathurst Regional Council ......... 391Baulkham Hills Shire Council .. 393Berrigan Shire Council ............... 394Blacktown City Council ............. 398Bland Shire Council .................... 407Bogan Shire Council ................... 408Bombala Council ......................... 409City of Botany Bay ..................... 411Brewarrina Shire Council .......... 413Broken Hill City Council ........... 417Burwood Council ........................ 421Byron Shire Council ................... 426Cabonne Council ......................... 429Camden Council .......................... 431Campbelltown City Council ...... 435City of Canada Bay Council ...... 441Canterbury City Council ............ 443Carrathool Shire Council ........... 447Cessnock City Council ............... 451Clarence Valley Council ............. 453Cobar Shire Council ................... 454Coffs Harbour City Council ...... 456Coolamon Shire Council ............ 460Cooma-Monaro Shire Council .. 462Coonamble Shire Council .......... 465Corowa Shire Council ................ 467Cowra Shire Council .................. 471Deniliquin Council ...................... 475Dubbo City Council .................... 478Dungog Shire Council ................ 480Eurobodalla Shire Council ......... 483Fairfield City Council ................. 486Far North Coast County Council 491Forbes Shire Council .................. 493Gilgandra Shire Council............. 495Glen Innes Severn Council ........ 497Gloucester Shire Council ........... 500Gosford City Council ................. 502

Goulburn Mulwaree Council ..... 510Greater Hume Shire Council ..... 513Great Lakes Council ................... 515Griffith City Council ................... 519Gunnedah Shire Council ............ 521Hawkesbury City Council .......... 525Hay Shire Council ....................... 527Hornsby Shire Council ............... 530Hunters Hill Council ................... 534Hurstville City Council .............. 537Inverell Shire Council ................ 542Kempsey Shire Council.............. 543Kiama Council ............................. 547Kogarah Council ......................... 552Ku-ring-gai Council .................... 557Kyogle Council ............................ 562Lake Macquarie City Council ... 564Lane Cove Council ..................... 567Leeton Shire Council .................. 571Leichhardt Council ..................... 572Lismore City Council ................. 575Liverpool Plains Shire Council . 577Lockhart Shire Council .............. 580Maitland City Council ................ 581Manly Council ............................. 587Marrickville Council................... 592Midcoast Water ............................ 599Mid-Western Regional Council 602Moree Plains Shire Council ....... 604Mosman Municipal Council ...... 605Narrabri Shire Council ............... 607Narrandera Shire Council .......... 610Newcastle City Council ............ 613North Sydney Council ................ 617Oberon Council ........................... 620Orange City Council ................... 623Palerang Council ......................... 627Parkes Shire Council .................. 630Parramatta City Council ............. 634Penrith City Council ................... 639Port Macquarie-Hastings Council 643Randwick City Council .............. 645Richmond River County Council 651

Riverina Water County Council 652Rockdale City Council ............... 653Rous County Council ................. 655City of Ryde Council .................. 657Shellharbour City Council ......... 660Shoalhaven City Council ........... 664Singleton Council ........................ 670Strathfield Municipal Council ... 676Sutherland Shire Council ........... 680City of Sydney Council .............. 685Temora Shire Council ................. 689Tenterfield Shire Council ........... 692Tumut Shire Council ................... 696Tweed Shire Council .................. 701Upper Hunter Shire Council ...... 705Upper Lachlan Shire Council .... 710Urana Shire Council ................... 713Wagga Wagga City Council ....... 715Wakool Shire Council ................. 720Warringah Council ...................... 724Waverley Council ........................ 726Wellington Council ..................... 730Wentworth Shire Council ........... 732Willoughby City Council ........... 735Wingecarribee Shire Council .... 740Wollondilly Shire Council ......... 743Wollongong City Council .......... 746Woollahra Council ...................... 751Yass Valley Council .................... 754Young Shire Council ................... 756

new south Wales Government Department

Department of Commerce .......... 758

FREEDoM oF inFoRMaTion acT 1989 section 14 (1) (b) and (3)

suMMaRY oF aFFaiRsof the

aLbuRY ciTY counciLFoi agency no. 2070

sEcTion 1 – PoLicY DocuMEnTsThe following is a list of the documents held by the Council and which are available for perusal by members of the public at Council’s Customer Service Centre:Adjoining Owners NotificationsAgendas for Council and Committee MeetingsAnnual ReportAuditors ReportBuilding Approval RecordsBuilding Certificate RecordsCouncil Plan (see Management Plan)Delegations of AuthorityDevelopment Applications/Consent RecordsEmergency Management PlanInvestment RegisterLand RegisterMinutes of Open Council and Committee MeetingsPecuniary Interest Returns of Councillors and Designated PersonsPolicy Registers (includes the following policies):

Part A – Public Policies• Access to the Built Environment• ACPAC – Subsidised use of• Audit Committee Charter• Banners for Display Policy• Camping on Lake Hume Foreshore• Child Protection Policy• Code of Conduct for Councillors, Staff and Delegates• Code of Meeting Practice• Community and Social Planning Policy• Complaints Management Policy• Councillors – Payment of Expenses and Provision of Facilities for• Cultural Plan 2004/05 – 2008/09• Customer Service Charter• Debt Recovery Policy• Equal Employment Opportunity Policy (EEO)• Fees and Charges Policy (Sports Grounds)• Financial Assistance Policy• Footpaths Policy• Foxer Display Policy – Council Admin Building• General:

– Albury Lawn and Monumental Cemeteries and Crematorium– Sewer Mains – Construction of Buildings adjacent to or over mains– Tree Preservation Order

• Investment Policy• Local Environment Plan 2000 – Albury (DCP and LEP Policies Index)• Media Liaison Policy• No Smoking Policy• OH&S and Rehabilitation Policy Statement• Pigeon Policy (Keeping of Pigeons)• Privacy Management Plan – Appendix One : Public Registers and Purpose. Appendix Two : Information

27 June 2007 FREEDoM oF inFoRMaTion 377

nEW souTH WaLEs GoVERnMEnT GaZETTE no. 77

Protection Principals• Public Notification Policy• Purchasing and Tendering Policy• Recruitment and Selection Policy• Revenue Policy• Risk Management Policy• Sheds in the Residential (Low Density) Zone and the Residential Areas of the Township Zone• Signs as Remote Supervision Policy• Street and Outdoor Activities Policy (incorporating Street Advertising Policy)• Street Parades, Marches, Rallies and other Public Assemblies Policy and Guidelines• Trade Waste Policy• Unsealed Roads in the Rural (living) Zone Policy• Volunteer Policy• Waiving of Fees for Development Applications/Construction Certificates• Water supply in the living zone – local Policy• Youth PolicyPart B – Internal Policies• Absentee Policy• Annual Leave in Non-Peak Periods Policy• Appeals Policy• Banked Rostered Days Off Policy• Carparking – AlburyCity Administration Building• Corporate Credit Card Policy• Corporate Sponsorship Donations Policy• Corporate Uniform Policy• Disciplinary Policy• Electronic (E-mail) Policy• Emergency Service and Defence Force Reserve Leave• Fleet Safe Policy• Flexible Work Arrangements• Foyer Display Policy• Fraud Recognition and Control• Gathering Information Policy• Grievance and Dispute Policy• Higher Duties Policy• Internal Reporting Policy• Internet Access Policy• Investment Policy• Leasing Council Property Procedure• Loss of License Policy• Motor Vehicle Policy• Obtaining Access to Legal Advice• Performance Management Action Plan Policy• Problem Solving/Grievance/Dispute Procedures• Purchasing and Tendering Policy• Records Management• Return to Work Program• Salary Packaging Policy• Salary System Policy• Staff Recognition Policy• Staff Exit Policy• Telephone Etiquette

Plans of Management for Community LandRegister of Committees and Working PartiesSection 64 and 94 Contribution PlansState of the Environment Report

378 FREEDoM oF inFoRMaTion 27 June 2007


sEcTion 2 – sTaTEMEnT oF aFFaiRsAlburyCity has published a Statement of Affairs in accordance with S14 of the Freedom of Information Act 1989, as at 30th December 2007. This document is available for inspection at Councils Customer Service Centre, 553 Kiewa Street Albury, between the hours of 8.30am and 5.00pm, Monday to Friday.

sEcTion 3 – conTacT aRRanGEMEnTsAll enquiries regarding the inspection or purchase of the Council’s policy documents and Statement of Affairs should be directed to:

Customer Service Team LeaderAlburyCity553 Kiewa Street (PO Box 323)Albury NSW 2640Telephone: (02) 6023 8111





aRMiDaLE DuMaREsQ counciLFoi agency no. 2071

sEcTion 1 – counciL PoLiciEsBelow is an index of Council’s Policy Manual. The complete Policy Manual is stored electronically and the index can be accessed via the web at www.armidale.nsw.gov.au. Policies can be requested by contacting the Public Officer, refer contact details at the end of this report. Date of coRPoRaTE AdoptionPOL001*-Corporate Economic Development and Incentives Policy July 2003POL002*-Corporate Environment Policy September 2000POL003*-Corporate Complaints Management July 2006POL004*-Corporate General Conditions for Sponsorship Arrangements September 2000 POL005*-Corporate Competitive Testing Policy September 2000POL007*-Corporate Internal Reporting Policy July 2006POL008-Corporate Appointment of a Delegated Committee Under Section 555 September 2000 of the Local Government Act 1993POL010-Corporate Freedom of Information Policy October 2006POL011-Corporate Sister City and Overseas Friendship Policy September 2000POL110-Corporate Rural Fire Service February 2005POL112-Corporate Smoking in the Workplace Policy October 2000POL114*-Corporate Disaster Recovery Plan (Revised Aug 2005) October 2000POL115-Corporate Records Management Policy October 2000POL116-Corporate Private Work Policy October 2000POL121*-Corporate Disability Action Plan September 2004POL128-Corporate Asset Sustainability August 2001POL137-Corporate Library Collection Development Policy July 2003POL143*-Corporate Community Social Plan October 2004POL144*-Corporate Library Community Information Display December 2004POL145*-Corporate Museum Collection Management February 2005POL146*-Corporate Privacy Management Plan April 2006POL149-Corporate Principles of Multiculturalism March 2005POL157-Corporate Privacy Policy February 2006POL158-Corporate Risk Management Policy February 2006POL159-Corporate Procurement Policy March 2006POL160-Corporate Recorded Tapes of Council Meetings July 2006POL164-Corporate Gifts and Benefits September 2006POL165-Corporate Library Use and User Code of Conduct September 2006POL167-Corporate Interaction between Councillors and Staff May 2007 POL183-Corportae Flag and Pole Sponsorship Draft December 2007DRainaGE and ToTaL caTcHMEnT ManaGEMEnTPOL037*-Drainage Stormwater Drainage and Flooding ObsoletePOL038*-TCM Floodplain Management Policy December 2003EXEcuTiVEPOL013*-Executive Payment of Expenses and Provision of Facilities to Councillors October 2006EnGinEERinGPOL119*-Engineering Engineering Code September 2000FinancEPOL020-Finance Trust Fund February 2006



POL021-Finance Depreciation of Non-Current Assets October 2000POL022-Finance Joint Ventures October 2000POL023-Finance Elimination Entries October 2000POL024-Finance Cost Allocation October 2000POL025-Finance Asset Accounting October 2000POL026-Finance Significant Accounting Policies October 2000POL027-Finance Corporate Credit Cards October 2000POL152-Finance Investment Policy July 2005PaRKs POL120*-Parks Urban Streetscape Plan May 2000POL122-Parks Tree Removal and Tree Root Encroachment May 2001POL123-Parks Tree Valuation May 2001POL124-Parks Street Trees and Solar Collectors May 2001POL125-Parks Street Tree Maintenance by Residents May 2001POL127-Parks Cost Sharing for the Retention of Street Trees Under Power Lines August 2001POL132-Parks Grazing on Charleston Willows September 2007POL133-Parks Footpath Obstructions August 2002POL138*-Parks Armidale Greening Plan September 2003POL140*-Parks Plan of Management for Charlston Willows April 2004POL147*-Parks Sportsgrounds – Plan of Management February 2005POL148*-Parks Parks – Plan of Management February 2005POL155-Parks Cemeteries – Erection and Maintenance of Monuments June 2006POL156-Parks Cemeteries – Placement of Flowers, Tributes and Ornaments June 2006POL161-Parks Plan of Management for Parks – General Community Use August 2006POL162-Parks Plan of Management for Bakers Creek Reserve July 2004POL163-Parks Plan of Management for Drummond Park July 2004POL178-Parks Pesticide Notification Plan August 2007POL185-Parks Location and Sitting of Bus Shelters within the Urban Area Draft February 2008POL186-Parks Cemetery Operations/ Management Policy Draft February 2008PERsonnELPOL014-Personnel NESAC wide Equal Employment Opportunity Policy June, 2007POL015-Personnel Motor Vehicle Policy October 2000POL017-Personnel Armidale Dumaresq Council Staff Exchanges with Other October 2000 Councils and Familiarisation VisitsPOL018-Personnel Recognition of Service and Employment Awards) October 2000POL019-Personnel Education Assistance Policy June 2006POL101-Personnel Annual Union Picnic Day Holiday September 2002POL113-Personnel Child Protection Policy October 2000POL117-Personnel Leave of Absence for Army Reserve Service October 2000POL118-Personnel Policies Remaining Current for Staff of the Former umaresq October 2000 Shire CouncilPOL129-Personnel Leave for Staff involved in Emergency Services March 2002POL142*-Personnel Home Based Work Policy June 2004POL166-Personnel Employee Dress Code – Indoor Staff October 2006POL169-Personnel NESAC Motor Vehicle Transitional Policy July, 2007POL170-Personnel NESAC Salary Sacrifice Policy July 2007POL171-Personnel NESAC Salary Packaging Policy July 2007POL172-Personnel NESAC Casual Car Use or Commuter Usage Policy August 2007POL179-Personnel Bereavement Recognition October 2007POL187-Personnel Provision to staff of Wellness Programs and Benefits Draft June 2008REGuLaToRY

POL048*-Regulatory Armidale Local Approvals Policy and Development Control Plan 1999 ObsoletePOL049*-Regulatory Residential Development Code ObsoletePOL050*-Regulatory Parking Code 2005 ObsoletePOL051*-Regulatory Industrial Development Code ObsoletePOL052*-Regulatory Enterprise 10 Zone Development Code ObsoletePOL054*-Regulatory Control of Advertisements Code Obsolete



POL055*-Regulatory Heritage Conservation Guidelines ObsoletePOL056*-Regulatory Geotechnical Hazards Code ObsoletePOL057*-Regulatory Design for Access and Mobility Code ObsoletePOL059*-Regulatory Armidale Contributions Plan September 2000POL060*-Regulatory Dumaresq Section 94 Contributions Plan September 2000POL061a*-Regulatory Food Premises Code March 2002POL061b-Regulatory Food Vending Vehicles and Temporary Food Premises Code Sept 2007POL062*-Regulatory Self Service Food Industry Code of Practice September 2000POL063*-Regulatory Keeping of Animals (Urban Areas) Policy September 2000POL064*-Regulatory Street Vending Control and Outdoor Eating Areas Policy September 2000POL065-Regulatory Development Related Security Policy January 2005POL066*-Regulatory Public Car Parking Policy September 2000POL067*-Regulatory Advertising Signs/Merchandising Tables September 2000POL068*-Regulatory Landscaping and Tree Planting Policy September 2000POL069*-Regulatory Amusement Machines Policy September 2000POL070*-Regulatory Relocation of Buildings September 2000POL071-Regulatory Local Place Naming Policy March 2005POL072-Regulatory Contaminated Land Policy ObsoletePOL073*-Regulatory Thermal Insulation of a Dwelling Policy ObsoletePOL074*-Regulatory Servicing of Rural Allotments Policy ObsoletePOL075*-Regulatory Road Intersections (Line of Sight) Policy September 2000POL077*-Regulatory Swimming Pool Code September 2000POL078*-Regulatory Mall Market Operations Policy May 2008POL079*-Regulatory Pay for Parking Policy September 2000POL080*-Regulatory Armidale Flora and Fauna Study September 2000POL081*-Regulatory On-site Sewage Management Strategy September 2000POL082*-Regulatory Busking Policy November 2002POL083*-Regulatory Roadside Tributes Policy September 2000POL084*-Regulatory Site-Specific Development Control Plans September 2000POL085*-Regulatory Site-Specific Contribution Plans September 2000POL102*-Regulatory Subdivisions – Development Control Plan No. 1 ObsoletePOL103*-Regulatory Erection of Dwellings – Development Control Plan No. 2 ObsoletePOL104*-Regulatory Environment Protection (Scenic Zone) Development Control Plan No. 3 ObsoletePOL105*-Regulatory Bed and Breakfast Operations – Development Control Plan No. 6 ObsoletePOL106*-Regulatory Exempt and Complying Development – Development Control Obsolete Plan No. 7POL108*-Regulatory Dog Boarding and Breeding Establishments – Development Obsolete Control Plan No. 5POL109-Regulatory Electric Fences in Rural Areas September 2000POL130-Regulatory Sex Industry Development Control Plan ObsoletePOL134-Regulatory Ambient Air Quality (Woodsmoke) September 2006POL135-Regulatory Aquatic Centre Patron Code of Conduct November 2004POL139*-Regulatory On Site Waste Disposal Policy December 2003POL167-Regulatory Policy on Enforcement and Prosecutions October 2006POL174-Regularory Environmental Compliance Policy July, 2007POL176-Regulatory NESAC Local Companion Animals Management Plan January, 2008POL180-Regulatory Street Trading Activities Draft September 2007POL184-Regulatory Armidale Dumaresq Development Control Plan February 2008RisK ManaGEMEnTPOL028-RiskMgt Occupational Health and Safety Policy July 2002POL029-RiskMgt Rehabilitation Policy September 2000POL030-RiskMgt Safe Driving Policy September 2000POL126-RiskMgt Supply and Consumption of Alcohol October 2001POL168-RiskMgt Fraud Policy February, 2007RoaDsPOL032-Roads Limit of Council’s Road Maintenance Liability February 2006POL033-Roads Policy for Location of Vehicular Footpath Crossings February 2006POL034-Roads Kerb, Guttering and Footpaths February 2006POL035-Roads Vehicular Driveway Construction February 2006



POL086-Roads Events on Public Roads February 2006POL087-Roads Stock Grids on Public Roads February 2006POL092-Roads Dedication and/or Maintenance of Public Roads February 2006POL094-Roads Grazing Permits on Public Roads August 2002POL097-Roads Management of Road Reserves October 2000POL141-Transport Rural Bus Stop Policy February 2006POL093-Roads Dust Laying Seals on Public Roads February 2006TRansPoRT

PoL098-Transport armidale Regional airport – Fees and charges october 2006POL099-Transport Armidale Regional Airport – Car Rental Concessions June 2006uTiLiTiEs

PoL039-utilities Water supply september 2000POL045*-Utilities Liquid Trade Waste Policy August 2002POL046*-Utilities Liquid Trade Waste Pricing Policy August 2002POL047*-Utilities Policy for the Financing of Water Supply and Sewerage September 2000 InfrastructurePOL136*-Utilities Backflow and Cross Connection Prevention Guidelines January 2003POL151-Utilities Domestic Rainwater Tanks June 2005POL153-Utilities Water Supply Demand Management Plan 2005 July 2005POL154-Utilities Water Supply Drought Management Plan 2005 July 2005POL181-Utilities Water Supply and Sewerage Development Servicing Policy September 2007coMMuniTY sERVicEsPOL168-CommServ Aboriginal Action Plan June 2007POL182• DELETED DELETEDPOL009-CommServ Community Contributions Policy February 2008inFoRMaTion TEcHnoLoGYPOL173-InfoTech Mobile Use Policy Draft July, 2007

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe annual Statement of Affairs for Armidale Dumaresq Council was published on 30 June 2008 and is available for inspection at Council’s Customer Service Counter, Civic Administration Building, 135 Rusden Street, Armidale and also at the Library in Faulkner Street, Armidale.

sEcTion 3 – conTacT aRRanGEMEnTsRequests and enquiries regarding access to documents or Freedom of Information can be made between 8.30am and 5.00pm, Monday to Friday, excluding Public Holidays or can be made in writing and addressed to:

Public OfficerArmidale Dumaresq CouncilPO Box 75A (135 Rusden Street)Armidale NSW 2350Phone: (02) 6770 3816Fax: (02) 6772 9275Email: [email protected]





asHFiELD MuniciPaL counciL

sEcTion 1 – PoLiciEs, coDEs anD PRacTicEsIn accordance with the Freedom of Information Act 1989, Council holds the following documents, which may be accessed for information, inspection and/or purchase. Each document is available and copies of individual pages may be obtained, by contacting Council’s Public Officer referred to in Section 3.• Abandoned Shopping Trolleys• Backyard Burning Policy• Borrowings and Asset Financing (Debt) Policy• Boundary Roads Maintenance Agreement• Change of Property Numbers Policy• Charity Street Stalls and Street Collection Policy• Code of Conduct• Code of Meeting Practice• Collection Development Policy• Competition Policy• Complaints Handling Policy• Culturally Diverse Society Principles Policy• Development Control Plan 2007• Donations Policy• Filming Policy• Footpath Repair and Maintenance Policy• ICAC Reporting of Possible Corrupt Conduct Policy• Internal Reporting Policy – Protected Disclosures Act• Investment Policy• Joining Ashfield Library Policy• Library Community Noticeboards Policy• Local Ethnic Affairs Policy• Media Relations Policy• Mediation Policy• Mobile Street Vending Policy• Mowing of Verges Policy• Naming of Public Reserves Policy• Outdoor Dining and Footpath Trading Policy• Payment of Expenses and Provision of Facilities to Councillors Policy• Pension Rebate Policy• Planting of Additional Trees and Shrubs in Parks and Reserves Policy• Privacy and Personal Information Act• Protect Our Ratepayer’s Confidential Information Policy• Provision of information to Councillors Policy• Purchasing Policy and Procedures• Records Management Policy• Returns of Disclosures of Interest Policy• Refund of Permit or Consent Fees Policy• Refund of Waste Charges Policy• Section 94 Carparking Policy• Section 94 Contributions Policy• Sponsorship Policy• Statement of Business Ethics• Stormwater Easements Policy• Stormwater Management Code• Street Furniture Policy



• Sustainable Ashfield: ESD Policy• Telecommunications Policy• Tree Preservation and Landscape Policy• Use of Colourbond Fencing within the Municipality Policy• Use of Council Halls and Meeting Rooms Policy• Vehicular Crossing Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s most recent ‘Statement of Affairs’ publication is produced under the provisions of section 14 (2) of the Freedom on Information Act 1989. Persons wishing to inspect or obtain a copy of this publication should contact Council’s Public Officer referred to in Section 3.

sEcTion 3 – conTacT aRRanGEMEnTsAll enquires regarding gaining access to the policy documents, access via Freedom of Information and/or the Privacy Information Protection Act should be directed to:

Public OfficerAshfield Municipal Council260 Liverpool RoadAshfield NSW 2131

orPO Box 1145Ashfield NSW 1800Telephone: (02) 9716 1800Facsimile: (02) 9716 1911Email: [email protected]: www.ashfield.nsw.gov.auOffice Hours: Monday to Friday (8.30am – 5.00pm)

It is strongly suggested that members of the public, telephone our Public Officer before attending Council or lodging applications to ensure that documents are available and/or can be made available when required. Some codes, policies and practices are available for downloading from Council’s website at www.ashfield.nsw.gov.au

Ken Gainger,General Manager





aubuRn counciLFoi aGEncY no. 2073

sEcTion 1 – PoLicY DocuMEnTsAuburn Council maintains the following Policy Documents:Access to Council RecordsArt PurchasesAdvertising – Public NoticesAuburn Local Approvals PolicyBonding of Development Works and Deferment of ContributionsCommunity CommitteesChild ProtectionCollection DevelopmentCommunity Language AideCorporate WardrobeCorrespondence AcknowledgementCustomer Response/Complaint HandlingDisability AccessDealing with Difficult complainantsDebt RecoveryDevelopment Application Assessment reports – Delegations of AuthorityDividing Fences – Shared FundingDonationsDriveways, Footpaths and Kerb and Gutter ConstructionEmergency and EvacuationErosion and Sediment Control from Building SitesElectronic Mail PolicyFact Finding Tours by Elected Members and StaffFilling of LandFlood Prone Land DevelopmentFood Shop StandardsGolf Course – Pensioner ConcessionsHire of Council Halls and RoomsRoller Shutters in Commercial PropertiesInternet PolicyInvestment PolicyKeeping of AnimalsKerb Side NumberingLandscapeLeasing or Hire of Council’s Sporting and Recreational FacilitiesMobile Garbage BinsNaming of StreetsOmbudsmanOperation of Civic Centre, Susan Street, AuburnOutdoor Eating AreasActivities in Public PlacesPayment of Expenses Incurred and the Provision of Facilities to the Mayor, Deputy Mayor and CouncillorsPecuniary Interests by Mayor, Councillors, Staff and OtherPesticide NotificationProvision of Information to and Interaction between Councillors and StaffPublic Access to Internet – Auburn LibraryPublic Lighting



Rate Reduction for Charitable and Religious GroupsRate Reduction for PensionersRelatives AccommodationReward for Reporting VandalismRecords ManagementSection 355 CommitteeRoller Shutters and Bars on Commercial PropertiesService and CommunicationSporting FieldsStrata SubdivisionsTape Recording of Council MeetingUse of Council ReservesUse and Disposal of Council Plant and EquipmentVehicle Access CrossingVolunteersFor further information on any Policy related matter, contact the Council’s Director, Business and Finance Department.

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s most recent Statement of Affairs has been prepared to 30th June, 2008. This is available at for inspection at Council’s Customer Services Office at the Civic Precinct or on its website as below.

sEcTion 3 – accEss To inFoRMaTionRequests for access to documents under the Freedom of Information Act should be made in writing and addressed to Council’s Freedom of Information Officer as follows:

Director, Business and FinanceAuburn CouncilPO Box 118Auburn NSW 1835Telephone: (02) 9735 1222Facsimile: (02) 9643 1120Email: [email protected]: www.auburn.nsw.gov.au

Personal applications and enquiries can be made between the hours of 8.30am and 4.00pm Monday to Friday.





banKsToWn ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsCouncil holds and has available for inspection various files, documents, plans, policies, practice notes, guidelines, codes and protocols including:Aboriginal and Torres Strait Islander Residents of Bankstown City – Statement of CommitmentCity Council Access CharterActive Bankstown StrategyAdvertising PolicyAgendas and Minutes of Council Meetings (excluding those parts of the meeting closed to the press and public in accordance with the Local government Act 1993).Annual Management plans, including –• Adopted Annual Budgets• CITYPLAN (Council’s Strategic Planning Document)• Rating Policy• Revenue and Pricing Policies (including fees and charges)Annual Reports, including audited financial statementsAttendance at Seminars and ConferenceBike PlanBiodiversity StrategyBusiness Continuity PlanBusiness Investment StrategyBushland Plans of ManagementCatchment Management StrategyChildren and Families StrategyCity Health PlanCode of ConductCode of Council Meeting PracticeCodes and Standards for Public Health IssuesCodes for BuildingsCommercial use of Footways PolicyCommunication ProtocolCommunity Events PolicyCommunity Land – Temporary Access PolicyCommunity Safety StrategyConsultation ProtocolContaminated Land Management PolicyCouncil files including relevant correspondence and plans relative to all Council operational and strategic functions, activities and actionsCouncil’s Land Register of Operational and Community LandCouncillor returns of pecuniary interestsCultural PlanCustomer Services – Dealing with Difficult Customers PolicyDevelopment Control Plan 2005Dogs in Public Places StrategyDisability Discrimination Act (DDA) Action PlanDisclosure of Information – Complaints and ObjectionsEnergy Savings Action PlanEnvironmental PolicyElectoral Funding Act returns of CandidatesEstuary Management Plans (various)Flood Plain Management Plan



Footway Mowing PolicyGenetically Modified Crops PolicyGrants and Donations PolicyHomelessness PolicyHuman Resources/Personnel Management Policies including –• Counselling and Disciplinary Actions• EEO• Employee Assistance Programs• Employee Education Policies• Harassment• Injury Management Plan• Occupational Health and Safety• Recruitment• Redundancy• Rehabilitation Policies and Practices• Rights of Employees• Termination• Use of InternetInstrument of DelegationsInvestment PolicyLand Use Planning Instruments including Local Environmental Plans and Development Control PlanLocal Air Quality Management PlanLocal Orders PolicyMulticultural Strategy and PolicyNeighbour Notification PolicyOlder Residents Strategy and PolicyPayment of Rates by Pensioners PolicyPlanning Agreements PolicyPlans of Management for Community Land – variousPolicy for Interaction between Councillors and Staff and the Provision of Information to Councillors.Policy for the payment of expenses and provision of facilities for CouncillorsPricing PolicyPrivacy Management PlanProtected Disclosure PolicyPublic Lighting StrategyPublic Transport Improvement PlanRates Notices – inclusion of Additional Materials PolicyRepresentation by Bankrupt Lawyer/SolicitorResults for Ordinary Elections of Council and Extraordinary electionsRoad Network StrategyRoad Safety Strategic PlanSale of Property Information PolicySmoking Ban on Council Playgrounds and Sporting FieldsSocial PlanSponsorship of Local Events and Activities PolicySport and Recreation StrategySporting Facilities MasterplanStatement of Business EthicsStatement of Commitment – ATSI residents of Bankstown CityState of the Environment ReportStormwater Drainage and Flood Mitigation PoliciesStormwater Water Management PlanStreet Tree Planting and Footpath StrategyTelecommunications Facilities on Community Land PolicyTree Roots in underground Sewerage Pipes PolicyValuation BooksVarious Administrative and Procedure Policies relating to the Operation of Council.Waste Management StrategyWater Savings Action PlanYouth Crime Prevention PlanYouth Plan



sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs is available for inspection from Council’s Customer Service Centre, Upper Ground Floor, The Civic Tower, 66-72 Rickard Road, Bankstown.Documents as required by Section 12 of the Local Government Act 1993 are available, either for inspection at Council’s Customer Service Counter or by arrangement.

sEcTion 3 – conTacT aRRanGEMEnTsFreedom of Information requests should be made in writing and directed to:

Manager, Governance and Administration/Public OfficerBankstown City CouncilPO Box 8Bankstown NSW 1885Telephone: (02) 9707 9531Facsimile: (02) 9707 9555





baTHuRsT REGionaL counciL

sEcTion 1 – PoLicY DocuMEnTsBathurst Regional Council maintains the following documents:• Adjoining owners notification (see Advertising and Notification of Development Applications DCP)• Annual Report• Auditor’s Report• Business papers• Bathurst Aerodrome – Part 1, Manual• Bathurst Aerodrome – Part 2, Emergency Plan• Bathurst Aerodrome – Part 3, Emergency Procedures• Bathurst CBD Beautification Scheme 1998• Bathurst CBD Car Parking Strategy 2001• Bathurst Community Needs Assessment 1999• Bathurst Conservation Area Management Strategy Pilot Study 2001• Bathurst City Council Cultural Plan 2000• Bathurst Demographic Profile 1999• Bathurst Economic Development Strategy 2003• Bathurst/Evans Local Disaster Plan• Bathurst Heritage Study 1990• Bathurst Housing Strategy 2001• Bathurst Housing Strategy 2003 Supplementary Report Medium Density Housing• Bathurst Local Approvals Policy 2000• Bathurst Local Area Bike Plan 1993• Bathurst Open Space Study 1993• Bathurst Pedestrian Access Mobility Plan 2001• Bathurst Retail Strategy 1999• Bathurst Signage Strategy 2003• Bathurst Social and Community Facilities/Services 1999• Bathurst Strategic Access Plan 2000• Bathurst Structure Plan 1994• Bathurst Traffic Study 1997• Ben Chifley Dam – Dam Safety Emergency Plan• Blue Green Algae Action Plan• Building Certificate records• Building and construction certificate application/approval records• Car Parking Code• Cemetery records• Civil Engineering Construction Specification• Code of Conduct• Code of Meeting Practice• Code for the installation of swimming pools• Contributions Plans (see Policy Manual Section 94)• Development Application/consent records• Delegations Register• Development Control Plans (see Policy Manual LEP’s, DCP’s Local Approval Policy)• Developer Contributions Plans (water and sewerage)• Disclosures Register• Evans Heritage Study 1987• Financial Management Plan• Floodplain Management Plan• Food Premises Code (see Bathurst Local Approvals Policy)



• Guidelines for Engineering Works• Human Resources Management and Employment Relations Policy and Procedures Manual• Investment Register• Land Register• Landscaping Code• Local environmental planning instruments (Bathurst Local Environmental Plan 1997, as amended,

and Bathurst LEP 1997 – Classification of Public Land, Evans Interim Development Order 1980, as amended)

• Local Orders Policy• Mount Panorama Motor Racing Circuit – Emergency Plan• Mount Panorama Policy• Mount Panorama Regional Recreation Study 1984• Minutes – Committee meetings• Minutes – Council meetings• Naming of Parks and Reserves Policy• Payment of Expenses and Provision of Facilities for Councillors Policy• Plans of management for community land (parklands, Macquarie River parklands, playgrounds,

sportsgrounds, community access areas, drainage reserves)• Policy Manual• Private works (see Policy Register)• Property rate book• Protection of the Environment Operations Act Register• Public liability insurance policy• Purchasing manual• Revenue Policy (see Financial Management Plan)• Section 94 Contributions Plan (see Contributions Plans)• Section 356 Donations Policy• State of the Environment Report• Smoke Free Work Environment Policy (see Policy Register)• Tree Preservation Orders• Water Supply and Sewage Strategic Business Plan• Winburndale Dam – Dam Safety Emergency Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of Council’s statement of affairs is available from Council. Contact arrangements are outlined in Section 3.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to information under the Freedom of Information Act 1989 should be made in writing and addressed to:

The General ManagerBathurst Regional CouncilPrivate Mail Bag 17Bathurst NSW 2795

Enquiries concerning the procedure for inspecting or purchasing Council’s policy documents or Statement of Affairs can be made to Council’s Manager Corporate Governance on telephone number (02) 6333 6111.Policy documents and the Statement of Affairs may be inspected and/or purchased at Council’s Civic Centre located at 158 Russell Street, Bathurst, during ordinary office hours (8.30 am to 4.45 pm) Monday to Friday.





bauLKHaM HiLLs sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following documents are publicly available for inspection at Council’s offices:• Annual Community Report• Baulkham Hills Development Control Plan• Baulkham Hills Local Environmental Plan and Zoning Maps• Code of Meeting Practice• Code of Conduct• Community Survey• Cultural Plan• Customer Service Standards and Complaints Procedure• Delegations Register• Disability Action Plan• Economic Development Plan• Environmental Management Plan• Fees and Charges• Shire Management Plan• Operations Program• Organisation Structure• Pesticide Use Notification Plan• Policy Register• Privacy Management Plan• Public Road Activities• Recreation Strategy• Safety Strategy• Social Plan• Statement of Business Ethics• State of the Environment Report• Strategic Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsBaulkham Hills Shire Council produces a Statement of Affairs as part of the Annual Community Report which is available at the Customer Information Centre at the address below.

sEcTion 3 – conTacT aRRanGEMEnTsFreedom of Information Officer/Public Officer:

Manager – Executive Services (Public Officer)Baulkham Hills Shire CouncilCouncil Chambers129 Showground RoadCastle Hill NSW 2154PO Box 75Castle Hill NSW 1765Telephone: (02) 9843 0122Fax: (02) 9843 0409

Documents may be inspected free of charge at the Council offices between 8.30am and 4.30pm Monday to Friday.Copies of documents may be provided at a fee as adopted in the current year’s schedule of fees and charges.





bERRiGan sHiRE counciL

sEcTion 1 – THE counciL’s PoLicY DocuMEnTsThe following documents are available at the Council’s Offices for inspection:• Agendas and business papers for Council and committee meetings (but not including business papers for

matters considered when a meeting is closed to the public)• Annual financial reports• Annual Report• Annual reports of bodies exercising delegated council functions• Any codes referred to in the Local Government Act 1993• Applications under Part 1 of Chapter 7 for approval to erect a building, and associated documents• Auditor’s report• Departmental representatives’ reports presented at a meeting of the council in accordance with section

433.• Development applications (within the meaning of the Environmental Planning and Assessment Act 1979)

and associated documents• EEO Management Plan• Environmental planning instruments, development control plans and plans made under section 94AB of

the Environmental Planning and Assessment Act 1979 applying to land within the Council’s area.• Gift Register• Leases and licences for use of public land classified as community land.• Local Emergency Management Plan (Displan)• Local policies adopted by the council concerning approvals and orders• Management plan• Minutes of Council and Committee meetings, but restricted (in the case of any meeting or part of a meeting

that is closed to the public) to the resolutions and recommendations of the meeting• Plans of land proposed to be compulsorily acquired by the Council.• Plans of management for community land.• Records of approvals granted, any variation from local policies with reasons for the variation, and decisions

made on appeals concerning approvals.• Records of building certificates under the Environmental Planning and Assessment Act 1979.• Register of delegations• Register of investments• Returns as to candidates’ campaign donations• Returns of the interests of Councillors, designated persons and delegates• The Council’s land Register• The council’s Policy concerning the payment of expenses incurred by, and the provision of facilities to,

Councillors• The model code prescribed under section 440(1) and the code of conduct adopted by the council under

section 440(3)• The register of graffiti removal work kept in accordance with section 67C• The Statement of Affairs, the Summary of Affairs and the register of policy documents required under the

Freedom of Information Act 1989.• Policy Manual, including the following policies:

1. Council Name Badges2 Unauthorised Advertising Structure – Removal of4. Street Stalls6. Hire of Plant For Council Works7. Berrigan Airstrip8. Tocumwal Aerodrome9. Murray River Water Policy Statement On Water Quality11. Staff Service With the Australian Army Reserve



12. Attendance At Local Government Conferences13. Housing For Staff Members14. Mayor’s Sedan16. Use of the Council Chambers – Formal Area17. Monumental and Lawn Cemeteries19. Fees – Approved First Aid Course20 Authority To Send Bush Fire Control Units Outside the Council’s Area21. Authority To Send Council Plant Outside the Council’s Area In Emergency Situations23 Hire of Council Plant For Private Works24. Selection of Staff Members26 Insurance – Risk Management28. Access To Council’s Refuse Depot – Special Events33. Salary Policy34. Dog and Dog Impounding Policy35. Public Liability Claims Procedure36 Occupational Health and Safety and Objectives Policy37 Payment of Expenses and Provision of Facilities38. Street and Public Place Naming Policy39 Staff Remuneration Package40 Purchasing Policy41 Service Recognition42 Presentation On Retirement From the Council44 Smoke Free Environment Policy45 Pre Employment Medical Policy46 Rehabilitation Policy47. Street Banners Policy48 Annual Christmas Dinner49 Deferred Debtors50. Assistance With Legal Expenses52 Leave Policy (See Also Policy No. 72 Annual and Other Leave Policy)54. Internal Reporting Policy57. Drivewayconstruction58 Equal Employment Opportunity Policy Statement59. Training Policy Statement61 Long Service Payments62 Local Approvals Policy63 Refund of Application Fees64 Waste Management65 Customer Request / Suggestion Policy66 Liability Management Policy67 Stock Impounding Policy68 Assistance For Attendance of Individuals At Sporting and Other Events.69 New Kerbside Garbage Collection Services71 Heat Stress Policy72 Annual and Other Leave Policy73 Reimbursement of Relocation Expenses Policy75 Child Protection Policy76 Capital Grants and Contributions Policy77 Drainage Corridors Fire Reduction Policy79 Constructed Footpath Risk Management Policy80 Administration of Contributory Footpath and Kerb and Gutter Schemes Pursuant To Clauses 217,

218 and 219 of the Roads Act 199381 Public Information Policy84 Drug and Alcohol Free Workplace Policy86 Public Internet Usage87 Attendance of Councillors At Community Meetings and Events88. Water Trading Policy89 Policy For Volunteering In Berrigan Shire90 Private Use of Council Vehicles91 Council Involvement In New Enterprises92. Tender Evaluation Policy



93 Tocumwal Aerodrome Runway 04/2294 Risk Management Policy and Framework95 Road Opening Policy98 Communication Devices Policy101 Library Collection Policy102 Fraud Control Policy103 Local Policy For Relocation of Previously Used Residences104 Requests For Donations and Financial Assistance105 Development Assessment and Control Community Consultation Policy106 Private Use of Council Vehicles – Fuel Charge107 Early Issue of Subdivision Certificates108 Permanent Water Saving Policy109 Signs As Remote Supervision110 Playground Management111. Legislative Compliance Policy112. Investment Policy

The following Codes and Plans are also available for viewing:• Apex Park Plan of Management• Berrigan Local Environmental Plan 1992• Code for Erection of Swimming Pools and Safety Fences• Code of Conduct• Cultural Plan 2005-2006• Detached Dwellings Code• Development Control Plan for Residential Building Lines• Development Control Plan No. 1 – “Village”• Development Control Plan No. 2 – “Exempt and Complying Development”• Development Control Plan No. 3 – “Parking”• Development Control Plan No. 4 for the Tocumwal Aerodrome• Development Servicing Plan – Sewer• Development Servicing Plan – Water• Drought Management Plan• Ecologically Sustainable Development Statement• Guarantee of Service• Library Management Plan 2006-2010• Local and Neighbourhood Parks Plan of Management• Local Companion Animal Management Plan• Local Government Code of Accounting Practice and Financial Reporting• Murray Regional Environmental Plan No. 2 – Riverine Land• On Site Sewerage Management Plan• Operational Environmental Management Plan (OEMP) For Effluent Reuse On Finley Golf Course• Pedestrian Access and Mobility Plan• Pesticide Use Notification Plan• Plan for the Management of the Corella Population at Tocumwal• Privacy Management Plan• Residential Flat Code• Risk Management Strategic Plan• Roadside Vegetation Management Plan• Section 94 Development Contributions Plan• Social/Community Plan July 2005 to June 2008• State of the Environment Report• Statement of Business Ethics• Stormwater Management Plan and SBP• Strategic Business Plan – Road Assets• Strategic Business Plan – Sewer• Strategic Business Plan – Water• Strategic Economic Development Plan• Subdivision Code• Tocumwal Foreshore and Recreation Reserve Plan of Management• Water Demand Management Plan



sEcTion 2 – sTaTEMEnT oF aFFaiRsCopies of the Statement of Affairs of the Council, which was prepared as at 30th June, 2008, may be purchased from the Council.

sEcTion 3 – counciL’s conTacT aRRanGEMEnTsAny Freedom of Information inquiries concerning the Council’s activities should be directed to:

Mr Matthew HansenPublic OfficerBerrigan Shire CouncilPO Box 137Berrigan NSW 2712Telephone: (03) 5888 5100Fax: (03) 5885 2092Email: [email protected]

The Council’s office hours are 8.30 am to 5.00 pm Monday to Friday (excluding public holidays).





bLacKToWn ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsThe following Policy documents are available for inspection and/or sale.abanDonED VEHicLEsP000013.1 Abandoned VehiclesABORIGINAL RECONCILIATIONP000015.2 Statement of CommitmentP000446 Indigenous ProtocolsACCESSP000026.1 Parking for Persons with a DisabilityP000027.2 Parking for Persons with a Disability in Free Council Parking AreasP000054.1 Bus RoutesP000200.2 Finding Properties – Principles of NumberingP000202.1 Finding Properties – Kerb side House NumberingP000264.2 Access to Properties from RoadsP000425.1 Access PolicyP000426.2 Child Care Centres – AccessaccounTinG PRocEDuREsP000017 Fringe Benefits TaxP000018 Financial ReviewsP000407 Section 94 – Deferred Payment of Section 94 ContributionsP000413 Grants to Community Organisations and othersP000416.1 Financial Assistance – Representations in the Fields of Sport, Arts/Culture and EducationaDVERTisinG and PRoMoTionP000019 Christmas PromotionsP000020.2 Events – Sporting Activities where Council is RepresentedP000022 Flags – Blacktown City – IssueP000024 Presentation of Keys of the City and Certificates of Honorary CitizenshipaniMaLs – LocaL oRDERsP000031.1 Animals Kept on Private PropertyP000032.2 After Hours Call Out for Seriously Sick or Injured Animals or Stray LivestockP000033.2 Provision of Animal Cadavers for Use by Sydney UniversityP000140.1 Development Applications – Veterinary EstablishmentsP000151.2 Dog ControlP000152.2 Noise Nuisance – Barking DogsP000427.1 Dog KennelsP000428.1 Dogs Required to be MuzzledP000439 Declarations of ‘Dangerous Dogs’P000463 Management of Feral and Infant Companion AnimalsaPPEaLs, cHaRiTiEs and DonaTionsP000034 Blacktown City BandP000035 Metropolitan West High Schools Debating CompetitionP000037 Financial Assistance – Excess $500P000038 Historical Societies – Annual DonationP000039.1 St. Peter’s Anglican Church, Seven HillsaQuaTic cEnTREsP000342 Blacktown Pool – OperationP000343 Pool and Spa Testing – Commercial



bEEsP000041 Keeping of Bees in Areas Zoned ResidentialbiRDsP000042 PigeonsP000043 PoultrybLacKToWn businEss EnTERPRisE cEnTREP000044.2 Business DevelopmentbuiLDinG MaTTERsP000045.1 Building Lines – ResidentialP000047.1 Local Approvals PolicyP000048 On-Site Stormwater Detention Designers’ AccreditationP000049.1 Energy Smart Homes PolicybuiLDinGs – GEnERaLP000050.1 Carports, Awnings, Pergolas, Garages and Small Extensions to DwellingsP000051.1 Fences, Screen Walls and Building Lines for DwellingsP000052.2 Awards – Buildings that Enhance BlacktownP000053.1 Preservation of Existing Suburb NamesP000057.2 Colo Lane Carparking AreaP000114.2 Senior Citizens Centres – First Aid RoomP000189.3 Hire of Halls, Blacktown Civic Centre, Neighbourhood and Community CentresP000339.2 Aquatic Centres – Waiver of Entrance Fees – Medical ReasonsP000341.2 Aquatic Centres – Hours of Operation and FeescaRaVans and caRaVan PaRKsP000055.1 Services to Caravans on Rural SitesP000056.1 Restrictions on Animals in Caravan ParkscaRPaRKinGP000059 InfringementscoDE oF conDucTP000061 Code of ConductcoMMuniTY coMMunicaTion, consuLTaTion and PaRTiciPaTionP000066.2 Public Meetings – Invitation to the MayorP000147.2 Preservation of Aboriginal Archaeological AreasP000333.2 Preservation of Suburb NamesP000363.1 Emeritus MayorP000366.2 Records ManagementP000441.2 Community Communication, Consultation and ParticipationcoMMuniTY LanDP000086.1 Community land – Leasing, Licensing and ReclassificationP000119.2 Village GreenP000242.1 Sporting Facilities – Casual UseP000244.1 Use of Blacktown Showground and Other ReservesP000245.1 Sporting Grounds – Seasonal AllocationcoMMuniTY sERVicEs – GRouPs and oRGanisaTionsP000087 Child Care Centre – Fee ArrearsP000367 Drugs – National Drug Strategic FrameworkcoMMuniTY sERVicEs anD FaciLiTiEsP000451 Public art PolicyP000452 Cultural PolicyP000467 Art Collections PolicycounciL’s coaT oF aRMs and coMMon sEaLP000120 Use of Coat-of-Arms and Logo



counciL – GEnERaLP000071 Firearms in council buildingscounciL buiLDinGs and PRoPERTiEsP000104 Australian Flag on Council-Owned BuildingsP000106 Civic Centre Roof – Telecommunications FacilitiesP000107 Cleaning ContractsP000108 Construction of Council BuildingsP000109 Building InsuranceP000110 Insurance – HirersP000111 Neighbourhood Centre FacilitiesP000112 Neighbourhood Centres – Management Committee Contribution Towards ProjectsP000113.2 Residential Leases of Council’s CottagesP000115.2 Short Term Non-Residential LeasesP000116 Responsibility for Outgoings accrued under Leases of Council Property by Community

GroupsP000118 Council Requirements for Conducting of Circuses, etcP000454 Community Management Committee PolicycounciL coMMiTTEEsP000062 Committee of the Whole AgendaP000063 Availability of Agenda to MediaP000064 Catering ArrangementsP000065.1 Code of Meeting PracticeP000067 Deputations – Order of BusinessP000068 Deputations – Recording/PrecisP000069 Deputations – Development CommitteeP000070 Deputations – Provision of ReportsP000074 Issue of Business PapersP000078 Powers, Duties and Membership of CommitteesP000079 Content of Minutes of Council Ordinary MeetingP000082 Local Traffic CommitteeP000083 Transcripts of Council Meetings and Access to FilesP000084 North-West Sector Planning Committee and Policy Committee MeetingscounciL PLanTP000085.1 Minivan Driver Familiarisation TestP000122 Accessories – VehiclesP000123 Air-conditioningP000124.2 Environmentally Friendly VehiclesP000125 Disposal – Motor Vehicles, Plant and EquipmentP000126 Disposal – PhotocopiersP000127 Disposal – StoresP000128 Disposal – Furniture, Office and Computer EquipmentP000129 Emergency Evacuation Procedures of Civic CentreP000130 Hire of PlantP000130.1 Hire of Council PlantP000131 Leaseback Vehicles AvailabilitycounciLLoRs – GEnERaLP000089 Disclosure of Interest – Council PolicyP000469 Civic Office Expenses and Facilities PolicyDaMs and DiVERsionsP000132.1 DamsDEVELoPMEnT aPPLicaTionsP000088.2 Development of Contaminated LandP000133 Rezoning FeesP000135.1 Development Applications for the Riverstone Release Area – Rouse Hill Development AreaP000136 Blank WallsP000137 Neighbour NotificationsP000138 Notification of Development Applications



P000364 Social Impact Assessment (SIA) of Proposed DevelopmentsP000453 Asbestos in BuildingDEVELoPMEnT consEnTsP000143 Existing allotmentsP000144 Council PropertiesP000145 Moveable Dwellings – Dual OccupancyP000146 State Environmental Planning Policy No. 1P000149 Section 94 Contributions for Integrated HousingDisabLED PERsonsP000028 Reports on Disabled PersonsP000029.2 International Day of People with a DisabilityDiViDinG FEncEsP000150 Contributions Toward Dividing FencesELEcTRiciTY and sTREET LiGHTinGP000153 Delegated Authority – Street LightingP000154 Electricity SubstationsP000155.1 Lighting of Toilet Blocks, Bus Shelters and Pedestrian TunnelsP000156 Street LightingEnGinEERinG DEVELoPMEnTP000157 Engineering Guide – Local Approvals PolicyEnViRonMEnTaL HEaLTH FuncTionsP000442.1 Alcohol and Other Drug PolicyEnViRonMEnTaL REGuLaTionP000458 Blacktown City Council Stormwater Quality Control PolicyEVEnTsP000021.1 FestivalsP000117.1 Carnivals, Religious Festivals and Special EventsP000221.1 BuskersP000238.1 Parks – Licences for Special EventsEXEcuTion oF DocuMEnTsP000365.1 Execution of Legal Documents Under Power of AttorneyFILMING IN CITY AREASP000164.1 Filming in City AreasFinanciaL assisTancEP000036.1 Financial Assistance. Sportspersons and Representatives in the Fields of Sport, Arts/Culture and

EducationP000040.2 Grants to Community Organisations and othersP000197.2 Financial Assistance, Owners of Items of Historical SignificanceP000237.1 Park Committees – Annual AllocationFinanciaL conTRibuTionsP000111.1 Financial Contributions, Neighbourhood Centres – Management Committee, Contribution

Towards ProjectsP000134.1 Section 94 – Development Applications Submitted before Scheduled Drainage Works are

ConstructedP000139.1 Charities and Religious Organisations – Conditions for Development ConsentP000141.1 Section 94 – Deferred Payment of Section 94 ContributionsP000142.1 Section 94 – Levying Contributions for Dual OccupanciesP000148.1 Section 94 – Works in Kind Procedures to Offset Monetary ContributionsP000462 Section 94 Contributions – requests for deferral without interestFiRE conTRoLP000165.1 Bush Fire Danger PeriodP000166 Bushfire Fighters – Compensation PayableP000167 Bush Fire Management CommitteeP000168 Fuel Facilities – Bushfire Brigade



P000169 Issue of Notices – Rural Fires Act 1997P000170.1 Permits to Light FiresP000171.1 Burning Vegetation and Domestic WasteP000172 Rural Fire Brigade VehiclesP000173.1 Floodway Warning SignsFLooD PRonE and aFFEcTED aREas oF LanDP000459 Local Overland Flooding as Distinct from Mainstream Creek FloodingFooTPaTHsP000175 Kerb and Gutter and Path Paving chargesP000176.1 Obstruction of Footway by Advertising Signs, VehiclesP000178 Restorations by Public Authorities and Private ConstructorsP000179 Outdoor Eating PolicyP000180.2 Path Paving PolicyP000266.1 Paths for Pedestrians on BridgesP000437 Use of Path AreasGaRbaGE and WasTE sERVicEsP000186.1 Mobile Garbage BinsP000187.1 Trade WasteP000188.1 Rubbish Watch Incentive SchemeGEoGRaPHicaL naMEsP000181 LinemarkingP000182 Naming and Renaming of RoadsP000183 Naming of Shopping CentresP000184 Naming Public ReservesHaLLs, coMMuniTY and nEiGHbouRHooD cEnTREsP000190 Refund of FeesP000191 Hiring of Halls (Free Use or Discounted Fee)P000460 Hiring of Halls (Waiving of Fees)HEALTH PRACTICESP000023.1 Alcohol, Tobacco and Drug PromotionsP000185.1 Garbage Collection ServiceP000192.1 Beauty SalonsP000194 Legionella Bacteria – RegisterP000195.1 Skin PenetrationP000196.1 Public Swimming Pools, Spa Pools and Sauna RoomsP000429.2 Food Premises – Health PracticesHOTELS – PREMISES LICENSED BY LIQUOR ADMINISTRATION BOARDP000198.1 Trading Hours-TESTHOTELS – PREMISES LICENSED BY LIQUOR ADMINSTRATION BOARDP000199 Liquor Licence Hearings – Procedure for Advice to CouncillorsinDusTRiaL aREas and buiLDinGsP000203 Electricity and Telecommunications cabling networkP000204 Factory RegistrationinFoRMaTionP000205 Freedom of Information ActP000206 Internal Review ApplicationsP000207.1 Privacy Management Plan 2nd EditioninsuRancEP000208 Use of Council Property – HirersP000209 WestpoolP000210 Workers Compensation InsuranceP000211 Payment re. Insurance ClaimsinVEsTMEnTP000212.1 Investment



LanD acQuisiTion, DisPosaL and DEDicaTionP000213 Easements – Statutory AuthoritiesP000214 Release Variation or Modification of Restriction as to User, Easements, Positive CovenantsP000215 Entering into Deeds of Indemnity with respect to Drainage EasementsP000216 Land AcquisitionP000218 Resumption and Acquisition of Land – Payment of Legal CostsP000387.2 Sale of Council LandLAND PROJECTSP000080.2 acquisitions by Land Projects sub-committeeP000220.2 Annual Report on Land ProjectsLEasEs, LicEncEs and LEGaL aGREEMEnTsP000222.2 Proposed Leases and Licences – ReservesLEGaL MaTTERsP000223 Appointment of SolicitorsP000224 Subpoenas of Documents and/or StaffLibRaRYP000225 Library ServicesLiVEsTocK and LaRGE aniMaLsP000226 After Hours CalloutsLocaL GoVERnMEnT associaTionP000227 Election of ExecutiveMANAGEMENT COMMITTEES – PARKS and COMMUNITY FACILITIESP000228 appointment of additional MembersP000229 ChequesP000230 Non-residential Appointments – Park CommitteesP000231 Guidelines for Committees – Parks and ReservesP000232 Payment of Electricity Accounts – ParksP000233 Submissions by Parks CommitteesP000234 Supply of Mowers – Park CommitteesMEMbERs oF FEDERaL and sTaTE PaRLiaMEnTsP000235 Representations to MembersPaRKs, REsERVEs and PLaYinG FiELDsP000239 Closure of Fields in Wet WeatherP000240 Taking liquor and drinking alcohol in parksP000241 Entry by Sydney WaterP000243 Francis Park No.1 – LevyP000246 Ground Allocation – Guidelines – Parks and ReservesP000247.2 Honorary Community Enforcement OfficersP000248.1 Urban ForestsP000249.1 Management and Use of Trotting TrackP000250 Use of Temporary Buildings on ReservesP000251 Tree Planting StandardPURCHASINGP000252.1 Purchasing Goods Made in australia and Local supplier PreferenceP000432.1 Code of ProcurementRaTEs and DEbT REcoVERYP000253 Abandonments – Small DebtsP000254 Abandonments – Reduction of Rates and ChargesP000255 Authority to Act in District Court and Local (Civil Claims) CourtP000256 Debt Recovery NoticesP000257 Farm Rating AreasP000258 Additional Requirements for Farmland Rating EligibilityP000259 Rate RecoveryP000260 Sundry DebtorsP000261 Rating – Hardship Provisions



P000262 Council’s Hardship Policy – PensionersP000263 Pensioner Rate RebateRECYCLINGP000283.1 clothing Recycling binsROADSP000265.2 barricadesP000267.2 Road Construction in Rural SubdivisionsP000268.2 Road Construction for Roads in Commercial, Industrial and Residential SubdivisionsP000269.2 Road Construction for Development or Building Applications (Not involving subdivisions)P000270 Pavement SpecificationsP000271 Path Paving PolicyP000272 Public Utilities in Roads and Path PavingP000273 Road Openings – Common Drainage Lines – New SubdivisionsP000274 Road Opening ChargesP000275.1 RoundaboutsP000276.2 Service Laneways in Business ZonesP000277 Access to RTA Controlled RoadsP000278.2 Local Area Traffic Management and Traffic Calming SchemesP000279.1 50km/h Urban Speed LimitP000280.2 Pathways/Laneways Closures – ProcedureP000281.1 Roadside MemorialsP000282.2 Landscaping Roundabouts, Road Islands and Median StripsSOIL EROSION and SEDIMENT CONTROLP000285.1 soil Erosion and sediment controlsTaFFP000286 appointments – GeneralP000287 Annual Leave – General ManagerP000288.1 Equal Employment Opportunity Policy StatementP000289 Government Funded PositionsP000290 Employment on SubsidiesP000291 Child Care CentresP000292 Pool StaffP000293 ApprenticesP000295 Trainee SurveyorsP000296 Retirement Counselling ServiceP000297 Gratuities – Policy for PaymentP000298 Certificates of ServiceP000299 Higher Grade Pay and Salary ReviewsP000300 Delegated Authority – Progression Within GradesP000301 LeaveP000302 Blood DonorsP000303 Australian Defence Forces ReserveP000304 Special – Child Care CentresP000305 Special – Civil EmergencyP000306 Payment of S.E.S. SalariesP000307 Study LeaveP000308 Mechanics AllowanceP000310 OvertimeP000314 Disclosure of Interest – Designated EmployeesP000315 Internal Reporting Policy – Protected Disclosures Act 1994P000316 Occupational Health and SafetyP000317 RehabilitationP000318 Seminars and ConferencesP000319 Smoking in the WorkplaceP000320 Supply of Protective and Safety Clothing to Outdoor StaffP000321 Leaseback Vehicles – Car AllowanceP000322 Indoor StaffP000323 Job Sharing Policy



P000324 Cashiers’ Shortages and SurplusesP000325 General Manager – Credit CardP000362 Corporate Uniform PolicyP000443.3 Complaints and ComplimentsP000461 Email and Internet Policy (Staff)STREET PARTIESP000326.1 Events – Street PartiesSUBDIVISIONSP000327 Deed of Agreement and Bonding of Engineering WorkP000328 Engineering Works – Acceptance of Bank Guarantees and Performance BondsP000329 Path Paving – Industrial AreasP000330 Section 94 ContributionsP000331 Security Amounts – On-Costs Engineering WorksP000332 Security Amounts – On-Costs Engineering Works – Riverstone Industrial AreaP000334.1 Tree Preservation Controls – ImplementationP000338.1 Smart Lot Subdivisions – Parklea Release AreaTECHNICAL and TRANSPORT SERVICESP000158 allocation of FundsP000159 Petitions for Construction and Maintenance WorksP000160 Work by Government and Public Authorities on Council LandP000161 Accounting Procedures – Reallocation of Voted Funds – Works ProgrammeP000162 Construction Zones – ApprovalP000163.1 Construction Sites – Protecting Footways and Erecting HoardingsTELECOMMUNICATIONS INFRASTRUCTUREP000368.1 Overhead Telecommunications CablingP000438 Telecommunications Towers on Council Parks and ReservesP000448 Residential Satellite DishTENDERS and CONTRACTSP000344 opening of TendersP000345 Tendering ProceduresP000346 Variations to ContractsTREESP000347.1 Enforcement of Tree PreservationP000349 Register of Significant VegetationP000350 Tree Planting in StreetsP000351 Trees for Schools, Churches and Community OrganisationsP000352 Provision of Free Trees to ResidentsP000353 Civil Infrastructure Works – LandscapingP000354.1 Tree Preservation Order – Witnesses ExpensesP000355 Issue of Tree VouchersVEHICULAR and GUTTER CROSSINGSP000356.1 Vehicle Crossing Paths on Rural LandP000357.1 Vehicle Crossing Paths on Urban LandVETERinaRY EsTabLisHMEnTsP000358 Development consentWESTERN SYDNEY REGIONAL ORGANISATION OF COUNCILSP000359 DelegatesWORKERS COMPENSATIONP000360 Workers compensation insurance – Licence RenewalP000361 Workers’ Compensation – Cash ReserveYOUTHP000294.1 Work Experience for Students

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Blacktown City Council produces a Statement of Affairs and it is available by contacting the officers named below.



sEcTion 3 – conTacT aRRanGEMEnTsMembers of the public may make application to view or be provided copies of information and documents held by Council, with access governed by legislation including the Local Government Act Freedom of Information Act Privacy and Personal Information Protection Act and Environmental Planning and Assessment Act.There is a wide range of documents available for access, copies of which are available free of charge. There are other documents available, copies of which are available for a small charge.Enquires concerning the procedure for inspecting and/or obtaining copies of documents available from Council, as well as requests for amendments to Council records concerning the personal affairs of a member of the public, should be directed to the following officers.

Mr Craig Dalli,Freedom of Information Officer, orMr Ken Marsh,Governance Services CoordinatorBlacktown City CouncilCivic CentreFlushcombe RoadBlacktown NSW 2148Telephone: (02) 9839 6000Fax: (02) 9831 1961Email: [email protected]: 8.30 am-4.30pm

General Manager, Blacktown City Council.





bLanD sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are publicly available for inspection at Council’s offices:• Code of Conduct• Code of Meeting Practice• Local Disaster Plan• District Fire Plan of Operations• Policy Register• Community Directory• Section 94 Plan• Tree Preservation Order• Safe Operating Procedures• Human Resources Policy Register• Management Plan 2008/2013• Audited Annual Financial Reports 2006/2007• Auditors Reports• Statement of Affairs• Register of Investments• Local Environmental Plan 1993• Development Control Plan 1999• Annual Report – 2006/07• Register of Disclosures and Gifts• Community Plan• Community Profile• Community Access Plan• Cultural Plan• Minutes of Open Council Meetings• EEO Management Plan• State of the Environment Report• Policy on the Payment of Expenses and Provision of Facilities to CouncillorsCopies of these documents may be provided at a fee as adopted in the current year’s Revenue Policy.

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of Council’s most recent Statement of Affairs (as at 30 June 2008) is available for inspection or purchase from Council.

sEcTion 3 – EnQuiRiEsPhil MarshallGeneral ManagerBland Shire CouncilPO Box 21West Wyalong NSW 2671Council ChambersShire StreetWest Wyalong NSW 2671Email: [email protected]: www.blandshire.nsw.gov.auPhone: (02) 6972 2266Fax: (02) 6972 2145Hours: 8.30 am – 4.30 pm





boGan sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsBogan Shire Council maintains a Policy Register that is available for inspection at the Shire Office, which details policies and codes in relation to various areas of operation as adopted by Council.The following documents and information are available to the public free of charge.• Council’s Code of Conduct• Code of Meeting Practice• Delegations of Authority• Disaster Plan• EEO Management Plan• Expenses and Facilities Policy• Fencing Policy• Internal Reporting Policy• Local Approvals Policy• Local Environmental Planning Instruments• Management Plan• Minutes of Committee Meetings• Minutes of Council Meetings• Policy Register• Revenue Policy• Recruitment Policy• State of the Environment Report• Tree Preservation Order• Adjoining Owners Notification• Building Line Policy• Fees and Charges• Legal Action – Ability to Commence – Policy – Debt Collection• Motor Vehicle Policy• Occupation Health and Safety Constitution• Smokes Free Work Environment Policy• Annual Report• Business Papers• Auditors Report• Building Certificate Records• Building Applications / Approval Records• Development Applications / Consent Records

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s Statement of Affairs describes the functions and structure of Council, the decision making powers that may effect the public and how the community may participate in the decision making process.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to Policy Documents or any Freedom of Information enquiries concerning the Council’s activities can be arranged by contacting Council’s Public Officer, Mr Michael Brady, 81 Cobar Street, Nyngan between the hours of 8.00am and 4.30pm on weekdays, holidays excepted. Mr Brady may be contracted by telephone (02) 6835 9000 or by facsimile (02) 6835 9011 or by email on [email protected]. or by mail at PO Box 221, Nyngan NSW 2825. There will be a charge for the supply of copies of policy documents, depending on the cost of productions.

Michael Brady, General Manager





boMbaLa counciL

sEcTion 1 – PoLicY DocuMEnTsBombala Council has the following policy documents available for inspection under Section 14(1)(b) and (3) of the Freedom of Information Act 1989:Corporate StructureCommittee StructureCode of ConductCode of Meeting PracticeContributions Plans

– Developer Headworks– Section 64 Developer Contributions, Sewerage and Water Headworks

Delegations of Authority RegisterBombala Local Disasters Plan (DISPLAN)EEO Management PlanModel Policy for Interaction between Councillors and StaffInternal Reporting PolicyEmployment Codes

– Bombala Council Award Restructuring Policy– Bombala Council Training Policy– Bombala Council Salary System

Bombala Local Environment Plan, 1990 (as amended)Expenses and Facilities PolicyGifts and Benefits PolicyInternal Reporting PolicyProvision of Information to and Interaction between Councillors and Staff PolicyLocal Approvals Policy (unless otherwise superseded or overridden by government legislation, for example SEPP60).Community Land Management Plan

– Sportsgrounds– Parks and Gardens– General Community Use

Management Plan (incorporating Estimates of Income and Expenditure and Schedule of Fees and Charges)Privacy Management PlanMinutes of Council and Committee MeetingsPolicy Register (containing decisions by Council and forming policy)Revenue PolicyState of the Environment ReportTenders and Purchasing PolicyNotification of Adjoining Owners Policy (see Local Approvals Policy)Local Approvals Policy – Notification of neighbours concerning Building Works (see note above)Building – Conditions of ApprovalBombala Bush Fire Emergency Management PlanFlood Prone or Floodway Lands – Minimum Floor Levels PolicyFood Premises PolicySmoking in the Workplace PolicyAnnual ReportAuditors ReportDisclosures RegisterStatement of Business EthicsLand RegisterInvestment RegisterDevelopment Applications Register



sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs for the Bombala Council has been prepared in accordance with the provisions of Section 14 of Part 2 of the Freedom of Information Act and is included as part of Council’s current Annual Report.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries for inspection or purchase of documents held by the Council should be directed to:

Mrs Robin GuthrieFOI OfficerBombala Council71 Caveat StreetBombala NSW 2632Telephone: (02) 6458 3555Fax: (02) 6458 3777Email: [email protected]

D. L. RAWLINGS,General Manager





ciTY oF boTanY baY

sEcTion 1 – PoLicY DocuMEnTsPolicy details as required by the relevant sections of the Local Government Act 1993 and the Freedom of Information Act 1989. These include the following:• Council’s Code of Conduct• Council’s Code of Meeting Practice• Annual Report• Annual Financial Reports• Auditor’s Report• Management Plan• EEO Management Plan• Council’s policy concerning the payment of expenses incurred by, and the provision of facilities to,

councillors• Council’s Land Register• Register of Investments• Returns of the interests of councillors, designated persons and delegates• Returns as to candidates’ campaign donations• Business Papers for Council and Committee meetings (but not including business papers for matters

considered when a meeting is closed to the public)• Minutes of Council and Committee meetings, but restricted (in the case of any meeting or part of a meeting

that is closed to the public) to minutes of:(a) the recommendations of the meeting, other than recommendations concerning the proposed acquisition

of land at a public auction; and(b) such other matters as the Council or Committee resolves should be made public.

• Contributions Plans– Mascot Station Precinct – 94 Contributions Plan– City of Botany Bay Section 94 Contributions Plan 2005 to 2010

• Development Control Plans– Access DCP– Off-Street Parking DCP– Mascot Station Precinct DCP– DCP No. 29 – Waste Management and Minimisation Guidelines– Aircraft Noise DCP– Extended Public House Trading Hours DCP– Container Terminals DCP and Similar Facilities Handling Containers– Amusement Centres– 235-237B Bay Street, Pagewood– 28-40 Lord Street, Botany– 1365 Botany Road, Botany– 14a Baker Street, Botany– 25-27 Green Street, Banksmeadow– Energy Efficiency DCP– DCP No. 24 – Notification of Development Applications– DCP – Exempt and Complying Development– DCP No. 25 – Moore and Baker Street, Banksmeadow– 26A Bunnerong Road, Daceyville DCP– Building Design and Construction DCP– Stormwater and Drainage System Guidelines– DCP No. 30 – Botany/Randwick Industrial Area Land Use Safety Study– DCP No. 32- Landscape– DCP No. 34 – Contaminated Land



– DCP No. 36 – Daceyville Conservation Area– DCP No. 33 – Industrial Development– Draft DCP 41 Outdoor Advertising– Subdivision DCP No. 7– DCP No. 37 – Heritage Conservation– DCP No. 38 – Houses and Ancillary Structures– DCP No. 40 – Environmental Protection of Wetlands– Draft DCP No. 42 – Waste and Recycling Industrial Development– DCP No. 44 – Swimming Pools– DCP No. 45 – Residential Development on two former nursery sites at Mascot– DCP No. 31 – Pemberton and Wilson Street Precinct– DCP No. 35 – Multi unit housing and residential flat building– DCP 48 – Gardens R Us site– Amusement Centres DCP

• Emergency Management Plan• Financial Management Plan• Internal Reporting Policy• Local Environmental Planning Instruments and Amendments – Botany Local Environmental Plan 1995• Policy Register• Pricing Policy• Procedure Manuals exist for a number of Council activities• Records/Disposal Policy• Register of delegations• Revenue Policy• State of the Environment Report• Tree Preservation Order• Local Policies adopted by the Council concerning approvals and orders• Records or Approvals granted and decisions made on appeals concerning Approvals• Records of Building Certificates• Plans of land proposed to be compulsory acquired by the Council• Leases and Licences for use of public land classified as community land• Plans of Management for community land• Environmental Planning instruments, development control plans and plans made under Section 94AB of

the Environment Planning and Assessment Act 1979 applying to land within the Council’s area• Privacy Management Plan• Statement of affairs, the summary of affairs and the register of policy documents required under the

Freedom of Information Act 1989

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent Statement of Affairs (December 2007) may be obtained by contacting the Administration Office, 141-143 Coward Street, Mascot NSW 2020.

sEcTion 3 – conTacT aRRanGEMEnTsPrincipal Officer for Freedom of Information details:

Deputy General ManagerPublic Officer

Address for inspection of Policy Documents and Statement of Affairs:Administration Office141-143 Coward StreetMascot NSW 2020

Inspection may be undertaken:Monday to Friday – 9 am to 4 pm

Mailing address:PO Box 331Mascot NSW 1460Phone: (02) 9366 3666Fax: (02) 9366 3777





bREWaRRina sHiRE counciL

sEcTion 1 – oRGanisaTionaL anD PoLicY DocuMEnTsThe following policy documents are available at the Council’s Office for inspection:• Code of Meeting Practice• Code of Conduct• Amalgamations• Complaints Policy• Councillor Contact Details• Councillor Fees• Policy for Payment and Re-imbursement of Expenses incurred by, and provision of Facilities to the Mayor,

Deputy Mayor and Councillors• Meeting Reports• The Provision of Information to Councillors and the Interaction between Councillors and Staff• Service and Communication• Travelling and sustenance expenses.• Communication of Council’s decisions to Shires Association• Council Committees• Council Meeting Reports and information items.• Meeting reports.• Notice of Meetings• Ordinary Council Meetings• Asset Disposal Policy and Procedures• Asset Management• Enforcement• Fraud• Gifts and Benefits• Internal Reporting• Proposing New Policies, Amending Existing Policies and Rescinding• Risk Management• Statement of Business Ethics• Tendering Procedures• Cemetery• Plumbing Works on Private Property• Email and Internet• Heritage Correspondence• Outwards Correspondence• Reference on Correspondence• Flag Raising• General Hire of Council Property• Hire of Community Centre and Associated Equipment• Hire of Tourist Information Centre• Corporate Credit Cards• Insurance of Bush Fire Personnel• Private use of Vehicles – Insurance Excess• Motor Registry Services• Record Management• Local Purchasing• Purchasing• Youth• Community Services• Community Development Programs



• Bush Fire Equipment• Issuing of Bush Fire Permits• Council Aerodromes• Council Plant• Plant and Equipment – Bowling Club• Private Use of Vehicles• Vehicle Recovery• Vehicle Trade-in• Access to or Spur Roads-Contribution to Maintenance Costs by Council• Mail Roads• B – Doubles• Grids• Stock Roads to Replace Grids• Kerb and Guttering• Maintenance of Footpaths• Ramps – Paid for by Landholders• Brewarrina Sewerage System• Provision of New or Additional Services• Goodooga Septic Pumping Access and Change• Brewarrina Water Supply• Goodooga Bore Water Supply• Building Floor Heights (Levee Bank Protection)• Council Building Activities.• Fencing Policy in Residential Urban Areas• Notification of Development Applications for Building Works.• Planning• Licensing of Itinerant Traders• Racecourse Management• Surplus Council Land Rental• Graffiti• “Day Licenses” for Public Property• Contribution for Erection of Boundary Fences• Development Contributions• Enforcement• Door knock• Residential Allotments• Street Stalls• Two Dog- Keeping of Dogs• Noxious Weeds• Additional Water Charges• Debt Management• Donations• Fraud Control• Investment• Pensioner Rate Rebates• Pensioner Rates and Charges Reduction Policy under Section 352 of the Local Govt Act 1993• Rates Notice• Raw Water Standpipe• Sale of Old Materials (Ex Store)• Sundry Debtor Accounts• Accommodation• Army Supplementary Reserve• Child Protection• Conference Attendance• Council Residences – Staff Housing• Delegation of Authority – General Manager• Engagement of Employees in Flood Relief Work on Private Property• Equal Employment Opportunity• Harrassment• Human Resources Salary and Leave Policy and Manual• Grievance



• Internal Reporting Policy – Protected Disclosure Act 1994• Occupational Health and Safety• Overtime and Leave Without Pay• Payment for Attending Bush Fires• Recognition of Staff Services• Recruitment Policy and Procedures• Removal Expenses• Safety of Staff and Security of Money While Banking• Secondary Employment Policy• Smoke Free Workplace• Staff – Emergency Services• Staff Grievance• Delegation of Authority – Deputy Mayor• Delegation of Authority – Mayor• Annual Financial Report• Annual Report• Auditor’s Report• Business Papers• Council’s Management Plan• EEO Management Plan• Minutes of Council and Committee Meetings• Register of Investments• Register of Interests of Councillors and Designated Persons and Delegates• State of the Environment Report• Brewarrina Shire Disaster Plan• Register of Building CertificatesPlanning instrumentsBrewarrina Local Environmental Plan 2000Brewarrina Shire Development Control Plan No. 1 – Exempt and Complying Development.state Environmental Planning PoliciesSEPP No. 1 – Development StandardsSEPP No. 4 – Development without Consent and Miscellaneous Complying DevelopmentSEPP No. 6 – Number of Storeys in a BuildingSEPP No. 8 – Surplus Public LandSEPP No. 9 – Group HomesSEPP No. 11 – Traffic Generating DevelopmentsSEPP No. 15 – Rural Land-Sharing CommunitiesSEPP No. 16 – Tertiary InstitutionsSEPP No. 19 – Bushland in Urban AreasSEPP No. 21 – Caravan ParksSEPP No. 22 – Shops and Commercial PremisesSEPP No. 27 – Prison SitesSEPP No. 30 – Intensive AgricultureSEPP No. 33 – Hazardous and Offensive DevelopmentSEPP No. 36 – Manufactured Home EstatesSEPP No. 41 – Casino/Entertainment ComplexSEPP No. 44 – Koala Habitat ProtectionSEPP No. 55 – Remediation of LandSEPP No. 60 – Exempt and Complying DevelopmentSEPP No. 62 – Sustainable AquacultureSEPP No. 64 – Advertising and SignageSEPP No. 65 – Design Quality of Residential Flat DevelopmentSEPP No. 72 – Linear Telecommunications Development – BroadbandSEPP (Housing for Seniors or People with a Disability) 2004SEPP (Building Sustainability Index: BASIX) 2004SEPP (Major Projects) 2005SEPP (Mining, Petroleum Production and Extractive Industries) 2007SEPP (Temporary Structures and Places of Public Entertainment) 2007



Regional Environmental PlansWestern Division REP No. 1 – Extractive IndustriesMurray REP No. 2 – Riverine Land

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs is available by contacting the Public Officer. Contact details are in Section 3.

sEcTion 3– conTacT aRRanGEMEnTsAny enquiries regarding the Summary of Affairs or access to information can be directed to:

John KeenanPublic OfficerBrewarrina Shire CouncilPO Box 125Brewarrina NSW 2839Telephone: (02) 6839 2106Facsimile: (02) 6839 2100Email: [email protected]





bRoKEn HiLL ciTY counciL

sEcTion 1 – DocuMEnTsSubject to the Freedom of Information, 1989 the Council holds the following documents which may be accessed for information:(i)• Agendas and business papers for Council and Committee meetings (but not including business papers for

matters considered when a meeting is closed to the public).• Minutes of Meetings of Council and its various Committees (but not including minutes in respect to

matters considered when a meeting is closed to the public).• Annual Reports.• Schedule of Fees and Charges.• Annual Financial Statement of Accounts.• Quarterly Financial Review Statements.• Register of Investments.• Assets Register.• Food Premises Code.• Willyama Commoners’ Roll.• Broken Hill Cemetery Records.• Auditor’s Report.• Management Plan.• Strategic Plan.• Social Plan.• Cultural Plan.• Disability Access Plan.• EEO Management Plan.• Privacy Management Plan.• Land Register.• Returns of the interests of Councillors, designated persons.• Register of Delegations.• Policies concerning approvals and orders.• Records of approvals granted and decisions on appeals.• Records of Building Certificates.• Local Environmental Plan 1996, Broken Hill

– Amendment No. 1– Amendment No. 2– Amendment No. 3– Amendment No. 4– Amendment No. 5– Amendment No. 6

• Management Plan – Community Land.• State of the Environment Report.• Willyama Common – Plan of Management.• Living Desert Flora and Fauna Sanctuary Animal Management Plan• Development Application Register.• S149 Planning Certificate Register.• Subdivision Certificate Register.• Potentially Contaminated Land Register.• S121ZP Certificate Register• Development Control Plans:

1 – Residential Development2 – Commercial Development



3 – Heritage Development4 – Industrial Development5 – Notification6 – Outdoor Advertising7 – Keeping of Horses8 – Rural Small Holdings9 – Exempt and Complying Development10 – Contaminated Land – Other Than Lead11 – Contaminated Land – Lead Management12 – Stormwater Collection, Usage and Disposal

(ii) PoLicY DocuMEnTsAccess and EquityAccess to Library ServicesAccess to InformationAcquisition and Loan of Objects Relating to Cultural HeritageApproved Students – Education/Training InstitutionsAsset ManagementBroken Hill Regional Art Gallery – AcquisitionsBroken Hill Regional Art Gallery – AppraisalsBroken Hill Regional Art Gallery Loan of Art Works to CouncilBroken Hill Regional Art Gallery Loan of Works to External LocationsBroken Hill Regional Art Gallery Reporting ProceduresBroken Hill Regional Art Gallery – Donations and GiftsBroken Hill Entertainment Centre Conditions of HireBusiness DevelopmentBroken Hill Filming PolicyCapital Project ExpenditureChild Protection – Employment ScreeningChild Protection – Mandatory ReportingClaims InformationCode of Business PracticeCode of DressCode of Meeting PracticeCommunity Assistance PolicyCommunity ConsultationCommunity Markets PolicyComplianceCompliance and Enforcement PolicyComputer Equipment and SoftwareComplaints ManagementConduct of Government Instrumentality FunctionsConflicts of InterestConstruction of Paving on Public FootwaysCouncillor Support PolicyCultural PolicyDamage, Loss/Theft of personal property or personal effectsDebt Collection PolicyDirectional SignsDisciplinary Policy and ProceduresDisposal of AssetsDisposal of Council Real EstateDispute ResolutionDrug and Alcohol Free WorkplaceDrug and Alcohol ProgrammeDumper HireE-mail-Internet policyEmployee Assistance ProgrammeEmployee Leave BalancesEmployee Travelling Expenses – In Relation to Workers’ Compensation ClaimsEmployment of Contractors



Engagement and Training of ApprenticesEqual Employment OpportunityEvent SponsorshipExclusive Rights Policy for Old GravesFire Safety in Existing BuildingsFood Hawker and Vendor RegulationsFootway Restaurants SettingsFraud ControlFreedom of InformationGifts, Benefits and BribesGrievance PolicyHIV/AIDSHarassmentHealth and Building Surveyors Staff TrainingHeritage Restoration Fund – Loan FundsHuman ServicesIllegal Vehicular Passage on FootpathsImprovements of Nature StripsInstallation of Planters in Argent StreetInteraction between Councillors and StaffInvestmentIssuing Certificates of Service and ReferencesKeeping of Pigeons – Residential AreaLand Acquisition PolicyLand DevelopmentLandscaping on Nature StripsLane WideningLeasing/Licensing of Council PropertiesLegionnaire’s DiseaseLibraryLocal OrdersManagement Policy – GeoCentreMedia Relations PolicyMobile Phone PolicyModel Code of Conduct for Local Councils in NSWMotor Vehicle Pool System and Private LeaseMotor Vehicle Usage PolicyNuclear Waste PolicyOccupational Health and SafetyOccupational RehabilitationPlaces of Public EntertainmentPrivacy PolicyProtected DisclosuresProvision of Reserves for Employees’ Leave EntitlementPublic Art PolicyPurchasingRates Hardship PolicyRecords Management PolicyRemoval of Oleander BushesResidential Buildings – ConservationRisk Management PolicySecondary EmploymentSecurity of Taxation File NumbersShop Front Displays and Moveable SignsSignage of Major Tourist AttractionsSocial PolicySponsorshipStatement of Ethical PrinciplesStormwater Drainage SystemsSuspension of Driver’s LicenceTendering



TrainingTravel on Council BusinessTree Planting on Nature StripsTree Removal and Tree Root Encroachment Prevention PolicyVandalism Reward SystemVolunteersWaiving of Notice Preparation Fees – Protection of the Environment Operations ActWaste ServicesWorkers’ Compensation Claims ManagementWorking in Hot Conditions, Skin Cancer and Employee ClothingWorkplace Smoking PolicyYouth Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs comprises three documents, Council’s current Annual Report, Summary of Affairs and 2008/2013 Management Plan.Council’s Statement of Affairs can be inspected at either of the locations listed below and copies of the documents comprising the Council’s Statement of Affairs are available, free of charge, at those locations.

Administrative CentreBlende StreetBroken HillCharles Rasp LibraryBlende StreetBroken Hill

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries concerning the Council’s Statement of Affairs, Summary of Affairs or requests made under the Freedom of Information Act 1989 for access to documents may be made either in writing or in person to:

Administration Manager/Public Officer,Ms Cheryl Rafferty,PO Box 448,Broken Hill NSW 2880

Personal applications may be made to Ms. Rafferty during normal office hours, 9.00 am to 5.00 pm, Monday to Friday, at Council’s Administrative Centre, Blende Street, Broken Hill, telephone (08) 8080 3300 or facsimile (08) 8080 3424.

Frank ZaknichGeneral Manager





buRWooD counciL

sEcTion 1 – PoLicY DocuMEnTsBurwood Council has the following policy documents available for inspection or purchase:

counciLLoRs (ELEcTED REPREsEnTaTiVEs)• Councillors’ Conference attendance• Councillors’ Travel interstate and overseas• Councillors’ Use of Council photocopiers• Councillors’ Access to Information and Interaction with Staff• Councillors’ Prosecution for Disorder• Councillors’ Expenses and Facilities Policy• Decision making to be within Local Government’s Charter under the Local Government Act• Interaction with Staff• Late Items Policy (for Council and Committee Meetings)• Mayoral Chain• Meeting Practice, Code of• Petitions Received – Report to Council• Play of Australian National Anthem at Council Meetings• Protocol for Determining Matters to be listed on Agendas for Council and Committee Meetings• Representation on Local Traffic Committee• Staff Resignations – Report to Council• Training, Education and Support of Elected MemberscoRPoRaTE• Access to Information Policy• Access to Information Guidelines• Access to Information FAQs• Access/Swipe Cards• Authority Names and Address Register• Code for Use of Overt Safety Cameras in Council’s Customer Service Area• Code of Conduct• Community Grants Program Guidelines• Community Safety and Crime Prevention Plan 2004-2009• Competitive Neutrality – Complaints Management System• Complaints Policy and Procedures• Computer Directory Structure• Conferences and Seminars• Contracts and Leases Execution of• Crisis Communication Plan• Cultural Plan• Delegations of Authority – Position Statement• Disability Discrimination Action Plan• Distribution of Political Material by an Political Organisation or Individual at Burwood Council Events• Execution of Contracts by the General Manager• Fraud Control Policy and Guidelines• Internet and Electronic Mail Policy for the use of• Involvement of Council in joint projects with Government Departments• Local Ethnic Affairs Policy• Mobile Phones Use of Council Mobiles• Outdoor Eating Policy• Pecuniary Interest Guidelines• Privacy Management Plan



• Protected Disclosures Act 1994- Internal Reporting Policy• Purchasing Guidelines• Receipt of Management of Confidential Documents• Reports to Councillors – Content for reports in Business Papers• Reports to Councillors – Content for reports in Business Papers• Reports to Councillors – Section 96 Modifications• Risk Management• Risk Management – Strategic Plan• Risk Management Manager’s Handbook• Road Closures Guidelines• Setting Up Council Committees• Sister/Friendship City and Foreign Delegations• Social Plan 2004-2009• Sponsorship Policy• Sub-delegations by the General Manager – Position Statement• Tendering and Procurement• Terms of Reference – Committees• Use of Recycled PaperHuMan REsouRcEs• Staff – Blood Donations• Staff – Child Protection• Staff – Code of Conduct• Staff – Concessional Leave• Staff – Concessional Leave – Part Time Staff• Staff – Disciplinary Procedures• Staff – Dress Code Policy• Staff – EEO Policy and Management Plan• Staff – Employees’ Handbook• Staff – First Aid• Staff – Grievance Procedures• Staff – Guidelines for Vehicle Usage• Staff – Induction Procedures• Staff – Interstate Travel and Overseas Expenses• Staff – Interview Expenses• Staff – Leave Without Pay Policy• Staff – Long Service Leave Requirements• Staff – Maternity Leave• Staff – OH&S Policy• Staff – Parental Leave• Staff – Performance Management• Staff – Recognition of Service• Staff – Recruitment and Selection• Staff – Redeployment• Staff – Work Policy/Program• Staff – Salary Policy and System – Statement of Intent• Staff – Termination of Employment• Staff – Time off in lieu of overtime• Staff – Training and Development• Staff – Use of Council photocopiers• Staff – Use of Language Aides• Staff – Workplace Planning and ReviewcoMMuniTY sERVicEs• Street Party PolicyLibRaRY• Burwood Council Library Internet Access Policy• Collection Plan• Community Notices Policy• Displays and Exhibitions Policy



• Meeting Room Policy• Statement on Access to InformationTEcHnicaL sERVicEs and oPERaTions• Advertising – signboards and articles on footpaths• Building and household waste containers• Burwood Park- Use of for Festivals and Major Gatherings• Busking Policy• Collection of discarded needles and syringes• Collection of money on roadways• Community Consultation Protocol• Control of Traffic – Large Building Operations• Number of Dogs permitted on any premises• Parking on footpaths• Pedestrian Facilities – Notification to Access Committee• Permit Parking Scheme (PPS) Policy• Policy for the Management of Abandoned or Unattended Shopping Trolleys• Protocols for Community Notifications• Regulation of the placement of building waste containers• Road Opening Permit Code• Road Temporary Closure (including Festivals)• Roads, Code for Activities Affecting• Standing Plant• Storm Water Management Code• Street Tree Management – Appendices and References• Street Trading• Street Tree Management Strategy Volume 1 – Policy Matters• Street Tree Management Strategy Volume 2 – Internal Procedures• Traffic Light Collections• Tree Preservation Order (TPO) Part A: Policy• Tree Preservation Order (TPO) Part B: Questions and Answers and Application Form• Tree Vandalism• Use of Sporting Fields• Vehicle Crossings – second crossing• Vehicular Crossing Policy• Work Zone (Footpath and Road Usage)FinancE• Aggregation of rating values for the purpose of minimum rates• Bank Guarantees• Debt Recovery Procedures• Deferment of Payment of Rates• Exemption from Rating• Interest Charges• Investment Policy• One and Two Cents Coins• Pensioner Rebates for Rates• Petty Cash Handling ProceduresPLanninG and EnViRonMEnT• Burwood Consolidated Development Control Plan• Burwood Planning Scheme Ordinance 1979 as amended• Burwood Heritage Map• Cash Handling Procedures• Code for Activities Affecting Roads• Code for Carports• Code for Landscaping• Code for Single Dwelling Houses• Code for Townhouse Type Development in Residential 2(b1) Zoned Areas• Development Control Code – Front and Side Return Fences• Development Control Code – Garages



• Development Control Plan – Burwood Area No. 1• Dividing Fences Law• Guidelines for Subdivision• Guidelines for the use of Mechanical Parking Schemes• Guidelines for the Provision of Information to Customers• Locality/Streetscape Analysis – Commercial Buildings• Locality/Streetscape Analysis – Residential Flat Buildings• Planning Agreements Policy• Section 94 Contribution Plan for Open Space, Community Facilities and Public Car Parking• Section 94 Contributions Plan for Road and Traffic Facilities• Swimming Pool Safety Fencing and Pool Drowning – Advice to ResidentsoTHER DocuMEnTs/REGisTERs aVaiLabLE FoR PubLic insPEcTion(Note: access to some of the following documents/registers is subject to the provisions of the Privacy and Personal Information Protection Act (PPIPA))• Agendas for Council and Committee Meetings• Annual Budget• Annual Financial Reports• Annual Fire Safety Statement• Annual Report (Community)• Annual Report (Statutory)• Building Certificates, Record of• Consents and Approvals, Register of• Corporate Strategic Plan• Disclosure of Interests and Other Matters, Register of• Environmental Management Plan• Green Action Plan• Fees and Charges Schedule of• Fire Detection and Alarm Systems for Dwellings – information handout• Fire Safety Certificate/Interim Fires Safety Statement• Gift Register• Land Register• Management Plan• Minutes of Council and Committee Meetings• Plans of Management for Community Land• Pricing Policy ( See Management Plan)• Privacy Management Plan• Revenue Policy (See Management Plan)• State of the Environment Report• Water Savings Action Plan• The Vision Document – Incorporating: The Burwood Strategic Planning Review and Town Centre

Masterplan – March 2004

sEcTion 2 – sTaTEMEnT oF aFFaiRsBurwood Council’s Statement of Affairs as at 30 June 2007 is available for inspection at Burwood Council Chambers, 2 Conder Street, Burwood and the Burwood Central Library, 2-4 Marmaduke Street, Burwood.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to documents held by Burwood Council and subject to the Freedom of Information Act and/or the Privacy and Personal Information Protection Act should be accompanied by a $30.00 application fee and directed in writing to:

The Public OfficerBurwood Council2 Conder StreetBurwood NSW 2134



orPO Box 240Burwood NSW 1805Telephone: (02) 9911 9911Fax: (02) 9911 9900Email: [email protected]’s office hours are 8.30am to 5.00pm, Mondays to Fridays.

Council’s FOI Statement of Affairs and Policy Documents may be inspected and/or copies purchased at Burwood Council Chambers, 2 Conder Street, Burwood NSW 2134. Some codes, policies and reports are available for downloading from Council’s website at www.burwood.nsw.gov.au.





bYRon sHiRE counciL

sEcTion 1 – GEnERaL anD PoLicY DocuMEnTsTitle Policy No.Appropriate Dispute Resolution of Development Proposals 5.53Asset Management Policy 07/104Assistance for Festivals and Community Functions 4.15Award Restructuring Policy 3.17Beaches – Motor Vehicles on Beaches 5.39Building – Access for the Disabled 4.19Building – Separate Occupancy 5.15Building Certificates 5.11Building over Pipelines and Other Underground Structures 4.2Burials on Private Property 5.3Burning of Garden Waste Matter in Urban and Village Areas 5.5Business and Commercial Activities 7.1Business Ethics Policy 07/103Busking 5.57Cemeteries 7.5Children’s Services 3.44Circuses which include the use or display of exotic, wild or native Australian animals within

Byron Shire 5.55Code of Conduct 1.8Code of Meeting Practice 1.3Commercial Activities on Coastal and Riparian Crown Reserves 5.52Commercial and Other Activities on Public Land and Roads 5.37Commercial Operations at Tyagarah Airfield 3.45Community Consultation and Participation in Council’s Decision Making 3.38Community Halls and Sporting Facilities – Management by Community Groups 3.25Companion Animal Exercise Areas 5.31Complaints Management 3.22Construction of Civil Works 4.2Construction of Garages and Outbuildings on Vacant Land 5.22Contribution to the cost of Sealing of Unsealed Roads adjacent to Properties at Request of Owners 4.17Contributions for Construction of Kerbing and Guttering and Footpaths 4.7Control of Amusement Parlours/Centres 5.27Councillors’ Access to Information 1.14Cultural Policy 3.42Debt Recovery 2.3Development 3.23Donations to Community Organisations, Other Groups and Persons 3.13Engagement of Consultants 3.2Engagement of Contractors other than Hired Plant and Haulage 3.3Engagement of Hired Plant and Haulage Contractor 3.29Excess of Power and Procedural Fairness 3.35Filling of Water Tankers from Council Water Mains – Fees and Conditions of Use 4.21Filming on Council Owned and Controlled Land 3.41Footpath Dining 5.54Freedom of Information 3.24Fund Raising – Community Organisations 5.36Inspection, Evaluation and Maintenance of Public Infrastructure 4.24Interactions between Councillors and Council Staff 1.15



Interactive Management and Supervisory Training 6.3Interim Policy on Genetically Modified Agriculture in Byron Shire 5.56Investment Policy 2.5Itinerant Food Vendors 5.4Leave for Reserve Military Service 3.27Legal Costs – Assistance to Councillors, Committee Members, Officers and Council Employees 1.1Liquid Trade Waste Approvals 4.23Local Orders for the Keeping of Animals 5.3Maintenance and Improvement of Council Owned Community Buildings 7.4Maintenance of Parks by Private Individuals and Community Groups 7.2Markets within Byron Shire 5.51Mayor and Councillors’ – Payment of Expenses and Provision of Facilities 1.1Occupational Health and Safety 3.6On-site Sewage Management Systems in Urban Areas 5.59Outdoor Staff Corporate Attire 4.1Oversight of Legal Matters 3.43Planting and Landscaping on Footpaths and Nature Strips within Road Reserves and Drainage

Easements 4.16Procedures for Cases of Financial Hardship to undertake repair works to prevent adverse

Environmental or Public Health Impacts 5.58Procurement Policy 2.6Protected Disclosures 1.11Provision of Driveways 4.8Public – Sun Protection 5.7Public Consultation – Proposed Works 4.3Public Gates and Cattle Grids on Council Roads 4.18Rainwater Tanks in Urban Areas 5.48Rates and Charges – Writing-Off 3.26Register of Roads Maintained by Council 4.6Release or Sale of Dogs 5.35Resiting of Dwellings 5.23Review of the Stormwater Management Service Charge 07/101Role and Protocol of the Dispute Resolution Committee 3.34Section 356 Donations to Charitable and Community Organisations 3.39Section 356 Donations to Public Halls and Community Centres – Rates and Charges 3.4Sewerage Charges – Charitable Nursing/Aged Care Homes 2.2Signs as Remote Supervision 4.25Smoke Free Environment 3.2Sponsorship of Council 1.7Sporting Grounds 7.3Tourist, Street Name, Community Facility and Service Signs 07/102Temporary Use of Land 5.46Traffic Control at Worksites 4.22Unauthorised Development and Activities 5.6Unemployment Schemes 6.1Unwanted Dogs and Cats 5.34Use and Occupation of Caravans 5.20Waiving of Fees for Building and Development Applications 5.2Water and Sewer Charges – Religious Properties 3.5Water and Sewer Equivalent Tenement Policy 07/100Water Conservation 4.1Water Meters and Charges on Strata Units 3.4Procedure ManualsCouncil’s procedure manuals are concerned with internal management functions.GeneralAnnual ReportAuditors ReportManagement plan 2007/2010Financial Plan (see Management plan)



Register of InvestmentRegister of DelegationCouncil’s land registerRecords Plans of management for Community landPrivacy Management PlanDevelopment Control PlanLocal Environmental PlansRegister of consents for various applications for property developmentRecords of building certificatesBusiness papers for council and committee meetingsMinutes of council and committee meetings as per LG Act section 10E

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs for the Council is produced in Council’s 2006/2007 Annual Report.

sEcTion 3 – conTacT aRRanGEMEnTsMembers of the public who wish to inspect the Statement of Affairs, Summary of Affairs of policy documents of the Byron Shire Council should contact the Freedom of Information Officer (Tracey Dousling) by telephoning (02) 6626 7000 between 8.30am to 4.00am or by writing to:

The FOI OfficerByron Shire CouncilPO Box 219Mullumbimby NSW 2482





cabonnE counciL

sEcTion 1 – PoLicY DocuMEnTPolicy documents under the following categories are available at the Council’s Molong office for inspection:

1. Governance2. Management and Corporate Services3. Council Finances4. Tourism and Promotion5. Emergency Services6. Community and Cultural Services7. Economic Development8. Environmental Health9. Environmental Planning and Building Regulations10. Waste Management11. Animal Control12. Council Property and Assets13. Transport Infrastructure14. Town Beautification, Parks, Sporting and Recreational Facilities15. Noxious Weeds16. Water17. Sewerage

• Management Plan 2006/2007 incorporating:• Budget to 30 June 2007• Five Year Financial Plan• Fees and Charges• Rating Summary• Strategic Plan• Social Plan

• Cabonne Council LEP and Amendments• Development Control Plans

• Cabonne DCP No. 1 – Spring Glen Rural Small Holdings• Cabonne DCP No. 2– West Canowindra Rural Small Holdings• Cabonne DCP No. 4 – Longs Corner Road Rural Small Holdings• Cabonne DCP No. 5 – General Rural Zones• Cabonne DCP No. 6– Rural Small Holdings• Cabonne DCP No. 7 – North St Canowindra Industrial• Cabonne DCP No. 8 – North Molong Industry• Cabonne DCP No. 9– Strathnook Lane Rural Small Holdings• Cabonne DCP No. 10– Molong Flood Prone Land• Cabonne DCP No. 12 – Weemelah Rural Small Holdings• Cabonne DCP No. 13 – Advertising Signage in Conservation Areas• Cabonne DCP No. 15 – Relocatable Homes

• Contributions Plans• Road Contributions Plan (section 94) – General Rural Zones• Road Contributions Plan – Rural Small Holdings Zone• Bushfire Services Contributions Plan

• Guidelines• Guidelines for Rural Subdivisions – Concessional Lots



sEcTion 2 – sTaTEMEnT oF aFFaiRsCabonne Councils’ Statement of Affairs as at the 31 December 2006 has been published as part of Councils’ Annual Report and may be obtained contacting the Public Officer.

sEcTion 3 – conTacT aRRanGEMEnTsAny Freedom of Information enquiries concerning the Council’s activities should be directed to:

Mr Gerard AguilaPublic OfficerCabonne CouncilPO Box 17Molong NSW 2866Telephone: (02) 6392 3200Facsimile: (02) 6392 3260Email: [email protected]’s office hours are 9.00 a.m. to 5.00 p.m. Monday to Friday





caMDEn counciL

sEcTion 1 – PoLicY DocuMEnTs1. Policy documents held by councilCouncil’s comprehensive Policy Manual is available for inspection during office hours by contacting Council’s Customer Service Centre on (02) 4654 7777. The following policy documents are available for inspection at Council’s offices:

Managing urban Growth1.1 Buildings Construction, of – Stables & Keeping of Horses1.2 Erection of Igloo Type Greenhouses1.3 Erection of Fences – In 2,000 sq metres Rural/Village Area1.4 Erection of Fences in 4,000 sq metres – Rural/Residential Area1.5 Outbuildings in 2,000 sq metres – Rural/Village Areas1.6 Erection of Large Outbuildings – Rural Areas 4,000 sq metres1.7 Resiting of Dwellings1.8 Hailnet Protective Structures in Rural Areas1.9 Footpath Crossings & Driveways – Design & Construction Specifications1.10 Spot Rezoning Requirements1.11 Lapsing of Development Consents1.12 Development of Flood Affected Land Within the Camden Town Centre1.13 ‘Safer By Design’ Guidelines1.14 Refusal of Development Application – Delegation of Authority1.15 Building in Salinity Prone Environments1.16 Construction of Facilities on Council Landaccessibility2.1 Customer Service Policy2.2 Community Well Being Policy2.3 Clothing Collection Bins2.4 Council Owned Passenger Shelters2.5 Street Name, Community and Tourist Facility Name Signage2.6 Footpath Construction2.7 Road Infrastructure Asset Management Policy2.8 Banners & Signs on Road Reserves2.9 Local Policy No 6 – Design for AccessibilityEnvironmental systems3.1 Onslow Park – Use by Circuses3.2 Noxious Plants3.3 South Creek Flood Levels3.4 Landing of Balloons3.5 Feral Animals3.6 Bush Fire System – Exemption from MAT3.7 Roadside Trading3.8 Footpath Trading – Camden/Narellan CBD3.9 Food Premises Code3.10 Keeping of Pigs3.11 Erosion & Sediment Control3.12 Management of Contaminated Lands3.13 Trucks in Residential Areas3.14 Trucks (Heavy) in a Five Acre Area3.15 Cut & Fill on Residential Land – Local Policy No 7



3.16 Environmental Policy3.17 Natural Assets Policy3.18 Mobile Food Vending Vehicles and Temporary Food Stalls in a Public Place3.19 Flood Risk Management PolicyEconomic & community Development4.1 Section 355 Committees – Expenditure of Funds4.2 Community Support Policy – Donations to Gifted Persons4.3 Community Financial Assistance Policy4.4 Emergency Services – Reimbursement of Out of Pocket Expenses4.5 Control of Amusement Centre4.6 Familiy Day Care Behaviour Guidance4.7 Family Day Care Carer De-Registration4.8 Naming of Reserves & Parks4.9 Family Day Care Carers Health Policy4.10 Family Day Care Child Protection Policy4.11 Family Day Care Confidentiality Policy4.12 Family Day Care Emergency Procedure Policy4.13 Family Day Care Exclusion Policy4.14 Family Day Care Excursion Policy4.15 Family Day Care Grievance Procedure4.16 Family Day Care Health & Hygiene4.17 Family Day Care Household Pets Policy4.18 Family Day Care Inclusion Guidelines Policy4.19 Family Day Care Medication Procedure Policy4.20 Family Day Care Nutrition Policy4.22 Family Day Care Sun Care4.23 Family Day Care Supervision4.24 Family Day Care Tobacco Smoking4.25 Family Day Care Water Activities4.26 Unattended Children in Library Policy4.27 Code of Conduct in Camden Council Libraries Policy4.28 Collection Management Policy – Libraries4.29 Civic Centre Fee Relief for Musical Performances4.30 Community Consultation Policy & Resource Kit4.31 Donation PolicyGovernance5.1 Petitions5.3 Code of Conduct5.4 Advice to Persons with Matters before Council5.5 Public Addresses – Council Meetings5.7 Delegation of Authority, Mayor – Report to Council5.8 Local Government (Meetings) Regulation 19935.9 Local Government Conference Attendance5.12 Legal Action – Cost Inclusion in Report5.13 Internet & E-Mail Access5.14 Flexible Work Hours5.15 Councillor & Staff Contact5.16 Recognition of Service5.17 Long Service Leave Payments – Under 10 years Service5.18 Release of Employees-Emergency Services Duty5.19 Vehicles5.20 Staff Development Assistance Policy5.21 Sun Protection Policy5.22 Dealing with Media5.23 Grievance Procedure5.24 Disciplinary Procedure5.25 Protected Disclosures Act Internal Procedures Policy5.26 Disciplinary Procedure – Enterprise Agreement For Not Wearing Safety Gear5.27 Equal Employment Opportunity Policy5.28 Gifts & Benefits Policy



5.29 Drug & Alcohol5.30 Performance Appraisal and Salary System5.31 Protecting Children in the Workplace Policy5.32 Purchasing & Procurement Policy5.33 Investment of Surplus Liquid Funds5.34 Rebate of Pensioner’s Rates5.35 Recovery of Outstanding Rates5.36 Rate Collections5.37 General Accounting Policies5.38 Consolidation of Section 355 Community Committees & other Appropriate Instrumentalities5.39 Loan Funding & Debt Servicing5.40 Capital Improvement & Funding Thereof5.41 Asset Threshold Values5.42 Depreciation5.43 Leasing Options for Acquisition of Assets5.44 Budget Review Process5.45 Recovery of Bank Charges5.46 Adjustment to Interest Charged on Rates of Pensioners5.47 Prompt Payment Discounts5.48 Reimbursement of Bank Charges to Employees5.49 Measurement of Assets – Revaluations5.50 Expenditure Revotes Policy5.51 Guidelines for Street Stalls5.52 Resumption of Land – Easements5.53 Plant Management Procedures5.54 Traffic Control at Work Sites5.55 Dignity & Respect in the Workplace Policy5.56 Notification of Development Applications Over the Christmas Period5.57 Payment of Expenses and Facilities Policy (for Mayor and Councillors)5.58 Civic Centre Special Event Parking Policy5.59 Mediation Policy5.60 Sponsorship PolicyDocuments below are available in hardcopy and as indicated on Council’s website www.camden.nsw.gov.au

• Sustainable Report incorporating Annual Report, State of the Environment and Community Plan (website)

• Management Plan and Revenue Policy (website)• Minutes of Council & Committee Meetings (various from 2000 on website)• Schedule of Fees & Charges (website)• Development Control Plans (various)• EEO Management Plan• Internal Reporting Policy (Protected Disclosures Act)• Local Approval Policies• Plans of Management for Community Land• Section 94 Contributions Plan (website)

2. Listing of Public Registers held by council in addition to the above –• Record of Development Approvals• Land Register• Register of Burials• Register of Delegations• Register of Investments• Register of Returns of the Interests of Councillors, Designated Persons and Delegates• Register of Returns as to Candidates’ Campaign Donations• Register of Premises undertaking Skin Penetration• Rates Record• Contributions Register• Clean Up Notices Register issued under the Protection of the Environment Operations Act• Prevention Notices Register issued under the Protection of the Environment Operations Act



sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Statement of Affairs as required under Section 14 (2) of the Freedom of Information Act, 1989, has been issued each year as required with the last statement issued in June, 2008. A copy is available at no cost from Council’s website, or from the Freedom of Information Co-ordinator.

sEcTion 3 – conTacT aRRanGEMEnTsApplications and enquiries regarding Freedom of Information should be addressed to:

The Freedom of Information Co-OrdinatorCamden CouncilPO Box 183Camden NSW 2570

during office hours 8.30am – 5pm Monday to Friday or telephone (02) 4654 7777.A fee of $30 per application or hour (according to circumstance) is charged, plus additional costs as provided in the Freedom of Information Act, if required.





caMPbELLToWn ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsCouncil has a number of Policy documents, which are available to the public. The following Policy documents are available:EnGinEERinGcity Works DivisionPolicy 2101 Closure of Pathways off Blind Ended RoadsPolicy 2102 PurchasingPolicy 2201 House Numbering on KerbsPolicy 2301 Vehicle CrossingsPolicy 2302 Traffic Control Required by Construction WorkPolicy 2303 Directional Signage on Street Name PostsPolicy 2304 Graffiti RemovalPolicy 2401 Emergency Procedures – Bushfires ActivityPolicy 2402 Emergency Procedures – Storm, Tempest and FloodPolicy 2403 Roadside MemorialsPolicy 6402 Tree Removal from Public ReservecoMMuniTY anD cuLTuRaLcommunity services DivisionPolicy 4101 Library ServicesPolicy 4102 Freedom of Collection and Access for Local Government LibrariesPolicy 4103 Library RegulationsPolicy 4104 Library Staff LevelsPolicy 4105 Reference and InformationPolicy 4107 Local Studies CollectionPolicy 4108 Children’s and Youth ServicesPolicy 4109 Library MembershipPolicy 4110 Library Opening HoursPolicy 4111 Library LoansPolicy 4112 Library Fees and ChargesPolicy 4113 Public Access Micro-ComputerPolicy 4114 Library Meeting Room 1 – Conditions of UsePolicy 4115 Knowledge Foundation DonationsPolicy 4201 Art Gallery CollectionPolicy 4202 Art Gallery ExhibitionPolicy 4203 Art Gallery Educational ServicesPolicy 4204 Art Gallery Opening HoursPolicy 4205 Art Gallery Fees and ChargesPolicy 4301 Community DevelopmentPolicy 4302 Community ConsultationPolicy 4303 Community ArtsPolicy 4304 Youth DevelopmentPolicy 4305 Aged ServicesPolicy 4306 Information NetworksPolicy 4307 Aboriginal Advisory CommitteePolicy 4308 Grants Under Section 356Policy 4309 Donations to Individuals, Community Organisations, Sports, Cultural and Arts

RepresentativesPolicy 4310 Community Services PolicyPolicy 4401 Children’s Services



Policy 4402 Vacation Activities ProgramHealthy LifestylesPolicy 4501 Operation of Classes in Extreme HeatPolicy 4502 Fees for Professional Service Provider Use of Council Recreation FacilitiesPolicy 4503 Membership TimestopsPolicy 4504 Reviewing the Leisure Services Procedures ManualPolicy 4505 Swimming Achievement AwardsPolicy 4506 Fitness Member StructurePolicy 6202 Educational Cycleway – Use and OperationPolicy 6203 Hire of Playing FieldsPolicy 6204 Booking of Swimming Centres for School CarnivalsPolicy 6207 Coaches Attendance at Significant Competitionscorporate Governance DivisionManagement Plans 2002-2006Code of ConductCode of Meeting PracticeCode of Tendering and Purchasing ProceduresLocal Ethnic Affairs Policy Statement (LEAPS)Statement of Accounting PolicyAnnual Statements of AccountRegister of DelegationsBusiness papers for Council and Committee meetings (but not including business papers for matters considered

when a meeting is closed to the public).Minutes of Council and Committee meetings (but not including business papers for matters considered when

a meeting is closed to the public).Policy 1101 Recognition of Service – CouncillorsPolicy 1102 Procedure for Addressing Council CommitteesPolicy 1103 Disposal of Equipment – ProcedurePolicy 1104 Confidential Business PapersPolicy 1105 Councillor’s LoungePolicy 1106 Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and

CouncillorsPolicy 1107 Councillors’ Access to Information and Interaction with StaffPolicy 1108 Questions from CouncillorsPolicy 1109 Recording of General Business Items at CommitteePolicy 1110 Code of ConductPolicy 1111 Conduct of MeetingsPolicy 1112 Policy Production and Review (DRAFT)Policy 1113 Electronic Forms and Documents RegisterPolicy 1114 Protected Disclosures and Internal ReportingPolicy 1115 Reporting corruption Mal Administration and Serious and Substantial Wastage (DRAFT)Policy 1202 Use of Electronic Mail (E-Mail) on Council’s Computer NetworkPolicy 1203 Recognition of Long Service by Council EmployeesPolicy 1205 Release of Staff – Fire Fighting PurposesPolicy 1223 Incentive Award SystemPolicy 1228 Volunteer WorkersPolicy 1230 Provision of Management Audit Services Within the OrganisationPolicy 1239 Manual HandlingPolicy 1259 Complaints HandlingPolicy 1270 Harassment PreventionPolicy 1272 Reporting of Safety Related Incidents and HazardsPolicy 1275 Council’s Orientation Program ContractorsPolicy 1277 Purchasing PolicyPolicy 1278 Operations ManualPolicy 1280 Ensuring Year 2000 compliance in purchasing of goods and servicesPolicy 1281 Vehicle AllocationPolicy 1291 Employment ScreeningPolicy 1297 Higher Grade PayPolicy 1298 Job Share EmploymentPolicy 1299 Redeployment



Policy 1301 Grants – Sport, Cultural and Arts RepresentativesPolicy 1302 Parks and Reserves NamesPolicy 1304 Council Flags – Use ofPolicy 1305 Council City Colours and EmblemPolicy 1307 Annual ReportPolicy 1308 Provision of Public Telephones in Council Halls and Community CentresPolicy 1309 Policy Production and ReviewPolicy 1310 Policy Production and ReviewPolicy 1311 Council Sponsorship of Community Activities and FacilitiesPolicy 1312 Sponsorship of Council Activities and Facilities by External Organisations and IndividualsPolicy 1313 Media PolicyPolicy 1401 Rate Recovery ProceduresPolicy 1402 Cashiers ShortagesPolicy 1403 Accounting Practices StatementPolicy 1404 Allocation of Annual Subsidies – Section 504, 358, 364/2Policy 1405 Payment of Wages and SalariesPolicy 1406 Forms of Release – Insurance Claims on CouncilPolicy 1407 InvestmentPolicy 1408 Overhead Charges Applicable to Private WorksPolicy 1409 Sundry Debtors Recovery ProceduresPolicy 1410 Kerb and Guttering ConstructionPolicy 1411 Occupational RehabilitationPolicy 1412 Worker’s Compensation Make-Up PayPolicy 1413 Worker’s CompensationPolicy 1414 Unclaimed MoniesPolicy 1415 Accounting PracticesPolicy 1416 Initial Notification and Provisional LiabilityPolicy 1417 Workers Compensation ClaimPolicy 1501 Disciplinary ActionPolicy 1502 Mobile PhonesPolicy 1503 Attendance at FuneralsPolicy 1504 Child ProtectionPolicy 1505 Defence Forces Reserves LeavePolicy 1506 Reimbursement of Interview ExpensesPolicy 1507 Payment of Untaken Sick LeavePolicy 1508 Release of Staff For Fire Fighting PurposesPolicy 1509 Release of staff for out of area fire fighting assistancePolicy 1510 Smoking in the workplacePolicy 1511 Release of Staff for State Emergency Services DutiesPolicy 1512 Staff Exchange Program between Campbelltown City Council and Koshigaya City OfficePolicy 1513 Carers LeavePolicy 1514 Grievance Handling ProceduresPolicy 1515 Job Description PolicyPolicy 1516 Equal Employment OpportunityPolicy 1517 Job EvaluationPolicy 1518 Leave Without PayPolicy 1519 Performance Based Salary SystemPolicy 1520 Occupational Health and Safety Risk ManagementPolicy 1521 Extended Sick LeavePolicy 1522 Staff – Study and Examination LeavePolicy 1523 Employment Outside Council’s ServicePolicy 1524 References/Letters of Recommendation/Certificates of ServicePolicy 1525 Interview Selection CommitteesPolicy 1526 Recruitment AdvertisingPolicy 1527 Appeals Against Unsuccessful Job ApplicationsPolicy 1528 Parental LeavePolicy 1529 Recognition of Long ServicePolicy 1530 Harassment PreventionPolicy 1531 Higher Grade DutiesPolicy 1532 Employment ScreeningPolicy 1533 Redeployment



Policy 1534 Salary Sacrifice for SuperannuationPolicy 1535 Salary Sacrifice for Child Care FeesPolicy 1536 Salary Sacrifice for Motor VehiclesPolicy 1537 Access to Personnel FilesPolicy 1538 Appointment within Grade RangePolicy 1539 Educational AssistancePolicy 1540 Variable Working HoursPolicy 1542 Service AllowancePolicy 1544 Workplace BullyingPolicy 1545 Sick Leave AbsencesPolicy 1546 Work Place ViolencePolicy 1547 Proof of LicencePolicy 1548 Annual LeavePolicy 1601 Workplace InvestigationPolicy 1609 Personal Protective EquipmentPolicy 1618 Safety, Health and Welfare of EmployeesPolicy 1623 First AidPolicy 1633 ChemicalsPolicy 1638 BrushcuttersPolicy 1639 Fibre and Flexible Steel Wire Rope, Chains and ShacklesPolicy 1641 Drugs and AlcoholPolicy 1645 Infection Control – Child Care CentresPolicy 1646 Emergency Evacuation of Council Work PlacesPolicy 1647 Council’s Orientation Program for ContractorsPolicy 1648 Site Induction for ContractorsPolicy 1650 Manual HandlingPolicy 1651 Employee HandbookPolicy 1652 Risk ManagementPolicy 1701 Learning and DevelopmentPolicy 1702 Compulsory TrainingPolicy 1703 Workplace OrientationPolicy 1704 Attendance by Staff at Training Courses, Seminars and Professional Development

conferencesPolicy 1705 Work ExperiencePropertyPolicy 6101 Property AcquisitionPolicy 6102 Council CottagesPolicy 6301 Construction of Buildings on Council PropertiesPolicy 6401 Japanese Tea House and GardensPlanning and Environment DivisionInterim Development Orders: Nos 13, 15, 28.Local Environmental Plans: Nos D8, 1, 32, 112, 209, 2001, 2002.Development Control Plans: Nos 2, 6, 13, 18, 20, 24-27, 29, 33, 38, 44, 45, 46, 47, 49, 54, 56-59, 62, 65, 67,

69, 72-78, 79, 80, 83-89, 90, 91, 92, 95, 96, 104, 105, 107, 109, 111-121Policy 5110 Erosion and Sediment ControlPolicy 5201 Environmental Assessment of Council Developments and ActivitiesPolicy 5204 Retail Plant Nurseries within Scenic Protection/Non-Urban and Rural Zones – DCP No. 32Policy 5205 Exhibition HomesPolicy 5206 Code and Regulations for Places of Public Amusement and ResortPolicy 5207 Location and Control of Service Stations and Convenience StoresPolicy 5208 Motor Vehicles Wreckers, Metal Recyclers, Waste Material Depots and Junk Yards – DCP

No. 20Policy 5210 Road construction adjacent to Development Applications involving dwellingsPolicy 5211 DCP No. 49 – Rural Environmental Protection Subdivision and DwellingPolicy 5212 Professional Consulting Rooms and Home Occupations in Residential AreasPolicy 5213 Industrial DevelopmentPolicy 5215 Laneways in the Ingleburn Industrial AreaPolicy 5216 Provision of Open SpacePolicy 5219 Contributions in Lieu of Car ParkingPolicy 5220 Construction of Roads Adjacent to Open Space



Policy 5221 Restrictions As to User for Unusual Site ConditionsPolicy 5222 Removal of Restriction As To UserPolicy 5226 Contributions for Subdivision of Dual Occupancy DevelopmentPolicy 5227 Appeals – Land and Environment CourtPolicy 5233 Campbelltown Contaminated Land Management Policycompliance servicesCode for the Keeping of PigeonsCode for the Keeping of Dogs for Commercial PurposesCode for the Conduct of Animal Boarding EstablishmentsCode for a Food PremisesCode for Places of Public AmusementCode for Temporary Food StallsCode for Keeping of Horses in Residential and Non-residential AreasPolicy 3101 Small Capacity Rain Water TanksPolicy 3102 Access and Equity – People with DisabilitiesPolicy 3201 Overgrown LandPolicy 3301 Second-hand Clothing BinsPolicy 3302 A-Frame and Free Standing Signs on Footpaths, Roads or Other Public PlacesPolicy 3303 Abandoned Motor VehiclesPolicy 3304 Unattended/Abandoned Shopping TrolleysPolicy 3305 Trading in Public PlacesPolicy 3306 Personal Safety – RangersPolicy 3307 Access to the Roads and Traffic Authority’s Driver and Vehicle Information SystemPolicy 3308 Prosecution and EnforcementPolicy 3401 Development of District PoliciesPolicy 3402 Notification to Other AgenciesPolicy 3403 Notification of Fire/Incident to State Operations/Central East Head OfficePolicy 3404 Conducting Debriefs – Rural Fire ServicePolicy 3405 Hepatitis B – Rural Fire ServicePolicy 3406 Drugs and Alcohol – Rural Fire ServicePolicy 3407 Smoking in the Brigade Work Area – Rural Fire ServicePolicy 3408 Working on Vehicles and Plant – Rural Fire ServicePolicy 3409 Protective Clothing and Accessories – Rural Fire ServicePolicy 3410 Use of Protective Clothing – Rural Fire ServicePolicy 3411 First/Aid Advanced First Aid Course – Rural Fire ServicePolicy 3412 Protocol – Attendance at First Aid Course – Rural Fire ServicePolicy 3413 Minor Equipment held at/on Fire Fighting AppliancesPolicy 3414 Fire Ground CommunicationPolicy 3415 Wheel Change on Fire VehiclesPolicy 3416 NSW Rural Fire Service Long Service BadgePolicy 3417 Australian National Medal – Rural Fire ServicePolicy 3418 Correspondence to BrigadesPolicy 3419 Activation of Communication Personnel – Rural Fire ServicePolicy 3420 Expenditure of Council Funds – Rural Fire ServicePolicy 3421 Area of Responsibility for Rural Fire BrigadesPolicy 3422 Purchase of Equipment by BrigadesPolicy 3423 Purchase of Personal Equipment – Rural Fire ServicePolicy 3424 Private Use of Brigade EquipmentPolicy 3425 Equipment Issued by the Rural Fire ServicePolicy 3426 Duties of the Captain in the Administration of BrigadesPolicy 3427 Recording of Telephone Calls within the Fire Management CentrePolicy 3428 Eligibility for Appointment as Group Officer/Deputy Group OfficerPolicy 3429 Field Officer and Communications Officer EligibilityPolicy 3430 Response Protocols for Group Officers and Brigades with no Officer in AttendancePolicy 3431 Domestic Water Supplies (Tanks/Pools)

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs is available to the public in accordance with the arrangements set out below.



sEcTion 3 – conTacT aRRanGEMEnTsCopies of the above Policy documents may be viewed at:

Campbelltown City Council Administration BuildingCivic Centre – Corner Queen and Broughton Streets, Campbelltownbetween the hours 8.30am and 4.30pm Monday to Friday.

Access to documents held by Campbelltown City Council and subject to the Freedom of Information Act must be made by written application and accompanied by the fee of $30.00. The application should be directed to:

Mr Nicholas SmolonogovPublic OfficerCampbelltown City CouncilPO Box 57Campbelltown NSW 2560Telephone: (02) 4645 4669





ciTY oF canaDa baY counciL

sEcTion 1 – PoLicY DocuMEnTsCouncil has available for inspection the following:

(a) Accessibility Action Plan(b) Annual Financial Reports(c) Annual Report(d) Auditor’s Report(e) Business use of Footpaths(f) Child Protection Policy(g) Code of Conduct(h) Code of Meeting Practice(i) Community Hire Bus Policy(j) Community Grants Program Guidelines(k) Contaminated Land Policy(l) Council’s 2008/09 to 2010/11 Management Plan(m) Council’s Code of Conduct(n) Delegations of Authority Register(o) EEO Management Plan(p) Councillor’s Expenses and Facilities Policy(q) 2008/09 Fees and Charges Pricing/Revenue Policy(r) Heritage and Conservation Controls (March 2000)(s) Human Resources Policy Manual and Employment Related Codes(t) Industrial Development Code (Concord Area)(u) Internal Reporting Policy in reference to the Protected Disclosures Act(v) Investments Register(w) Landscaping Manual (Concord Area)(x) Local Approvals Policy, 1996(y) Local Ethnic Affairs Policy Statement (L.E.A.P.S.)(z) Minutes of Council and Committee Meetings(aa) Open Space Hire Policy(bb) Parking Permit Policy(cc) Parks – Plans of Management(dd) Policy Register(ee) Privacy Management Plan(ff) Procedures Manual(gg) Procurement Policy(hh) Provision of Information to and Interaction between Councillors and Staff(ii) Rainwater Reuse Policy(jj) Records of Building Certificates(kk) Records Policies(ll) Recycling Policy(mm) Small Grants for Individual Program Guidelines(nn) Social Plan(oo) State of the Environment Report(pp) Specifications for the Management of Stormwater(qq) Specification for Driveway Construction(rr) Sponsorship Policy(ss) Tree Preservation Order Policy – City of Canada Bay



(tt) City of Canada Bay Planning Controls:Statutory Planning Instruments including Planning Scheme Ordinance, Local Environmental

Plans and Section 94.Development Control Plans, Codes and Policies.(details in this regard can be accessed on Council’s website at www.canadabay.nsw.gov.au or

by telephoning Council).

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs published in June 2008 is available for inspection.

sEcTion 3 – conTacT aRRanGEMEnTsApplications regarding Freedom of Information should be addressed to:

Public OfficerCity of Canada Bay CouncilLocked Bag 1470Drummoyne NSW 14701a Marlborough Street,Drummoyne NSW 2047Telephone: (02) 9911 6555DX DX 21021 DrummoyneFacsimile: (02) 9911 6550Emergency After Hours: (02) 9911 6555Email [email protected]’s office hours are 8.30am to 4.30pm, Monday to Friday.





canTERbuRY ciTY counciLFoi agency no. 2100

sEcTion 1 – PoLicY DocuMEnTsThe policy documents held by Council are as follows:• Aboriginal Reconciliation Statement of Commitment• Access to Council Records• Activities on Community Land Requiring Approval• Advertising – Bus Shelters• Advertising – Income• Advisory Committees• Aerial Bundled Cables• AIDS and HIV• Apprenticeships• Audio Recording of Meetings• Australian Made Goods and Products• Bad/Doubtful Debts• Banner• Building – Unauthorised Works• Canterbury and District Historical Society• Carparking – Free Areas• Charges – Crossing Places• Childrens Services• Circuses – Use of Wild Animals• Citizenship Ceremonies• Clothing Bins• Code of Conduct• Code of Meeting Practice• Codes and Development Control Plans – Revision• Community Development• Community Events• Community Information Volunteers• Competitive Squad• Complaints Management• Construction of Pre Paid Works – Allow Private Contractors• Contaminated Lands• Council Buildings – Flags• Council Land• Council Meetings – Public Addresses• Council Meetings – Refreshments• Council Meetings – Transcripts• Councillors – Notification of Rezoning and Development Proposals• Councillors – Payment of Expenses and Provision of Facilities• Councillors – Presentation to Retiring• Development Control Plans (Various)• Disability Access Committee – Voting• Disasters – Council Resources for Others• Disposal of Council owned Drainage Reserves• Dog Exercise Areas• Donations to Appeals for Emergency Relief• Dual Occupancies – Torrens Title Subdivision• Filming on Public Land



• Financial Assistance (Commonwealth) – Road Grant Use• Financial Assistance Grants• Financial Assistance to Sporting Ambassadors• Flagpoles – Sports Parks• Flood Management• Flood Management – Cooks River• Flood Management – Wolli and Salt Pan Creeks• Flood Proofing Code• Footpath Maintenance and Inspection• Footpaths – Canterbury Road• Function Room Use• Helicopters on Council Land• Hepatitis B – Immunisation for Garbage Staff• Hepatitis B – Immunisation for Staff• Heritage Issues• Investment• Leases – Council Houses and Units• Leases – Renewal• Library Services – Access to Public Computers• Library Services – Borrowing• Library Services – Collection Management• Library Services – Conditions of Use• Library Services – Customer Exclusion• Library Services – Distribution of Community Information Materials• Library Services – Emergency Closing• Library Services – Fax Service• Library Services – Home Library Service• Library Services – Interlibrary Loans• Library Services – Library Bus Service• Library Services – Meeting Rooms Use• Library Services – Membership• Library Services – Online Information• Library Services – Photocopying and Copyright• Library Services – Praying in the Library• Library Services – Reference and Information Service• Library Services – Service Charter• Library Services – Service Standards• Library Services – Unattended Children• Lighting of Public Spaces• Local Businesses Support• Local Environmental Plans (Various)• Logo• Major Events• Massage Centres• Mobile Garbage Bins – Replacement• Naming of Buildings• Naming of Public Places• Naming of Reserves• Naming of Suburbs• Neighbourhood Watch – Waiving Fees• Overhead Cabling• Petitions in Council Buildings• Places of Worship• Playground Equipment• Policy Management• Privacy Management Plan• Publications – Approved by General Manager• Purchasing – SSROC “Get it Green”• Rates – Pegging• Rates – Rate of Interest and Incentive Scheme• Rates – Written Off



• Rebate of Fees• Records Management• Refund of Deposits• Reporting Requirements – Capital Expenditure• Rezoning Land – Industrial Development• Risk Management• Seasonal Allocation of Sporting Fields• Senior Citizens Centres• Shop Premises• Smoke Free Workplace• Smoke Free Zones• Sponsorship and Receiving Money• Staff – Adoption Leave• Staff – Advertising• Staff – Annual Leave• Staff – Bereavement Leave• Staff – Bullying and Occupational Violence Management• Staff – Car (Lease Back)• Staff – Carers Leave• Staff – Civil Emergencies Leave• Staff – Code of Conduct (Guide)• Staff – Correspondence to Members of Parliament and Local Government General Managers• Staff – Credit Card• Staff – Defence Forces• Staff – Delegations of Authority• Staff – Designated Persons• Staff – Drug and Alcohol• Staff – Equal Employment Opportunity and Anti Discrimination• Staff – Email• Staff – Fleetsafe Driver and Fleet Safety• Staff – Flexible Working Hours• Staff – Frontline Management• Staff – Fund Raising• Staff – Job Sharing• Staff – Learning and Development• Staff – Leave Without Pay• Staff – Long Service Leave• Staff – Manual Handling• Staff – Maternity Leave• Staff – Mobile Phones• Staff – Occupational Health and Safety• Staff – Occupational Health and Safety Consultation• Staff – Other Business or Employment• Staff – Paternity Leave• Staff – Payment of Gratuities• Staff – Payment of Gratuities Cut Off Age• Staff – Plaque and Reference Under Seal• Staff – Recruitment and Selection• Staff – Salary Sacrifice• Staff – Sick Leave• Staff – Small Technology Assets• Staff – Study Assistance• Staff – Ultra Violet Radiation• Staff – Uniform• Street Numbering• Street Tree Management Plan• Street Trees – Removal and Notification• Telephones in Reserves• Tendering• Third Party Motor Vehicle Insurance• Trade Practices Act Compliance



• Tree Preservation Order• Tree Preservation Order – Prosecutions• Use of parks and reserves by commercial fitness groups and personal trainers• Velodrome and Touch Stadium• Waste Reduction and Procurement• Waste Service (Domestic) – Access and Equity• Waste Service (Domestic) – Additional Services• Waste Storage Containers Placement in public places• Website Management

sEcTion 2 – sTaTEMEnT oF aFFaiRsOur latest Statement of Affairs was published on 30 June 2007 and outlines the structure and functions of Council, the ways in which the public can participate in Council’s decision making processes and the types of documents Council holds. Copies of the Statement of Affairs are available free of charge from our Governance Coordinator.

sEcTion 3 – conTacT aRRanGEMEnTsPeople seeking access to policy documents are asked to make contact with our Governance Coordinator who will arrange for copies of documents to be made available. This officer will also assist with the appropriate arrangements should the documents be required for inspection. Most policy documents are also available on our web page (www.canterbury.nsw.gov.au).The Governance Coordinator is available during Council business hours of 9.00 a.m. to 5.00 p.m., Monday to Friday, and contact should be made prior to attending:

Canterbury City Council,137 Beamish Street,Campsie NSW 2194Telephone: (02) 9789 9634Facsimile: (02) 9787 3064Email: [email protected]

Requests for information in terms of the Freedom of Information Act (other than the policy documents listed in Section 1), are to be made in writing (an application form is available), accompanied by the appropriate fee. Applications are to be addressed to the General Manager, Canterbury City Council, PO Box 77, Campsie NSW 2194.





caRRaTHooL sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following documents held by Carrathool Shire Council are available for inspection or purchase (documents listed under Section 12 of the Local Government Act 1993 provided free of charge):• Annual Report• Annual Financial Statements• Auditors Report• Building Application Records• Building Certificate Records• Bushfire Management Plan and Fuel Management Plan• Business Papers• Code of Conduct (including Conflict of Interest)• Code of Meeting Practice• Companion Animals Plan• Community Land Management Plans• Corporate Plan (see Management Plan)• Delegations of Authority Register• Development Application Records• Disclosures Register• EEO Management Plan• Emergency Management Plan• Environmental Planning Instruments• Fees and Charges Policy (see Management Plan)• Fence Policy (see Local Approvals Policy)• Financial Management Plan (see Management Plan)• Gifts and Benefits Register• Graffiti Register• Impounding Register• Interim Development Orders• Internal Reporting System• Local Area Disaster Plan• Leases and Licences Register• Council’s Land Register• Management Plan• Minutes of Committee Meetings• Minutes of Council Meetings• Policy Manual

Community Relations– Charitable Organisation Collections and Fundraising

Emergency Services– Bushfire Bridge Truck Rotation– Bushfire Equipment Serviceability– Bushfire Permits– Bushfire Prone Land – Water Supply– Bushfire Hazard Reduction– Bushfire Prevention Burning– Bushfire – Responsibility for Expenditure– Bushfire – Selection of Council Plant– Charcoal Burning



Environmental Management– Environmental Management System– Noxious Plants Control– On Site Sewer Management– Energy Smart Homes– Rainwater Tanks

Financial Management– Corporate Credit Cards– Staff Leave Entitlement Reserve– Accounts Payment of– Cheques – Post dated– Investment of Surplus Funds– Use of Debt– Procurement– Writing off Debts

Governance– Business Ethics Statement– Committees – Replacement Councillors– Complaints– Council Meetings – Staff Involvement– Customer Service Charter– Delegates – Shires Association Conference– Fraud Control– Freedom of the Shire– Gifts and Benefits Register– Council Meetings – Provision of Lunch for Media– Council Meetings – Regular Time– Council Meetings – Tape Recording– Councillor Interaction and Access to Information– Payment of Expenses and Use of Facilities– Records Management

Health– Animals Keeping of– Garbage Collection– Littering Offences

Human Resources– Grievance and Dispute Handling– Recruitment– Child Protection and Employment Screening– Interview Expenses– Pool Lifeguard Training– Reimbursement Property– Return to Work– Safety Footwear– Salary System Progressional Rules– Smoke Free Zones– Staff – Annual Picnic Day– Staff – Designated Officers– Staff – Recognition of Service– Staff – Uniforms– Staff – Working Hours Arrangement– Volunteers

Building, Planning and Development– Outdoor Eating Areas on Public Footpaths– Building Line– Building – Erection of Sewer Main– Development Applications– Exhibition and Notification of Development Applications– Dogs – Leash Free Areas– Dogs – Prohibition for Designated Areas– Horse Free Areas



– Horses – Keeping in Goolgowi– Horses – Keeping in Hillston– Houses – Rental of Council– Section 94 Contribution– Town Planning – Subdivision of Land

Property, Plant and Stores– Aerodromes Grazing Rights– Hall Management– Pensioner Flat Maintenance

Plant and Equipment – Council Report– Plant and Equipment – Community Use– Plant and Equipment – Excess Income– Rental of Council Property– Sale and Disposal of Land and Other Assets

Parks and Reserves– Cemeteries: Merriwagga, Gunbar and Rankins Springs– Cemeteries: Hillston and Goolgowi Lawn– Caravan Parks: Long Term Residents– Tree Planting on Council Controlled Land

Rates and Valuation– Hardship Assistance for Rates and Annual Charges– Rates on Hillston Golf Club– Rates – Interest Charges– Rates – Pensioner Concessions– Rates – Recovery of Outstanding

– Rates – Sale of Land for UnpaidRisk Management

– Cameras in Council Change Rooms– Incidents and Issues Gathering Information– Issue of Certificates– Library User Conduct– Occupational Health and Safety– Risk Management– Senior Staff Insurance– Signs as Remote Supervision

Roads and Transport– Depreciation Roads Infrastructure Assets– Footpath– Footpath – Opening– Use of Footpaths– Road Crossings– Road Crossing Installation– Kerb and Gutter Construction Contribution– Road Closures – Maintenance of River Access– Road Safety Inspection– Road – Burning Off and Destruction of Rabbit Harbours– Road – Mineral Exploration– Road – Rual Access Culverts– Provision of Vehicular Access

Water, Sewer and Drainage– Urban Water Boundaries– Water Sewer Scheme Dividend– Water and Sewer Subsidies– Water Supply – Rankins Springs and Melbergen– Water Supply – Rural Connections– Water Supply – Service Sizes– Water Supply – Water Allocations– Water Supply – Water Main Extension Applications

• Pricing Policy (see Management Plan)• Privacy Management Plan• Register of Consents and Approvals



• Returns of Campaign Donations• Revenue Policy (see Management Plan)• Section 94 Contribution Plan• Septic Tank Register• Social and Community Plan• State of the Environment Report• Stormwater Management Plan• Tree Preservation Orders

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of Council’s most recent Statement of Affairs published on 25 June 2008 is available by contacting the Public Officer.

sEcTion 3 – conTacTs aRRanGEMEnTsAny Freedom of Information enquiries concerning the Council’s affairs should be directed to:

Freedom of Information OfficerCarrathool Shire CouncilPO Box 12Goolgowi NSW 2652Telephone: (02) 6965 1306Fax: (02) 6965 1379Email: [email protected]

The Council’s office hours are from 8.30 am to 5.00 pm, Monday to Friday.





cEssnocK ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsCessnock City Council has the following policy documents available for inspection, distribution or purchase:• Policy Register• City Management Plan 2006-2009• Annual Financial Statements• Community Directory• Community Profile• Planning and Building Codes• Code of Conduct• Code of Meeting Practice• Conflict of Interest (Non-Pecuniary)• Protected Disclosures• Register of Disclosures• Auditor’s Reports• Investments Register• Register of Delegations• Business Papers for Council and Committee Meetings• Minutes of Council and Committee Meetings• Land Register• State of Environment Report• Engineering Requirements for Development• Annual Report 2005-2006• Expenses and Facilities Policy• Section 94 Contributions Plans• Revenue Policy• Pricing Policy• Plans of Management – Council Reserves/Parks• Plan of Management – Community Facilities• Plan of Management – Public Swimming Pools• Plan of Management – Tennis Courts• Plans of Management – Council Cemeteries• Disaster/Emergency Management Plan• Subdivision Code• Tree Preservation Order• Local Approvals Policy• E.E.O. Management Plan• Rural Roads Review• Bush Fire Management Plan/Operations• City Wide Settlement Strategy – Stage 1• Cessnock Local Environmental Plan 1989• Cessnock Development Control Plan 2006• Access to Information Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsInformation in respect of Council’s Statement of Affairs has been published as part of Council’s Annual Report for the period ending 30 June 2008.



sEcTion 3 – conTacT aRRanGEMEnTsAccess to policy documents may be arranged by contacting:

The Public Officer,Cessnock City Council,62-78 Vincent Street,PO Box 152,Cessnock NSW 2325

or by viewing Council’s website at www.cessnock.nsw.gov.au.





cLaREncE VaLLEY counciL

sEcTion 1 – PoLicY DocuMEnTsAnnual Report 2006/7Financial Statements 2006/7Plans of land proposed to be compulsorily acquired by CouncilPlans of Management for public reservesPlans of Management for Community LandLocal Environment PlansDevelopment Control PlansSection 94 PlansEngineering Specifications for developmentState of the Environment ReportsTree Preservation OrdersBusiness papers and Minutes of Council and Committee meetings (other than those for closed meetings)Code of Meeting PracticeCode of Conduct2008/9 Management PlanSchedule of Fees and Charges for 2008/92008/9 BudgetPrivacy Management PlanPolicy on Councillors ExpensesPolicy on Councillor Access to Staff and RecordsPolicy on Councillor Attendance at ConferencesPolicy on Access to Council DocumentsInternal Reporting PolicyComplaints Management PolicyContaminated Land PolicyDonations PolicyMediation PolicyAny of these documents may be inspected free of charge. Copies of them may be obtained subject to a photocopying fee. Many of these documents are also available on Council’s website www.clarence.nsw.gov.au

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs was published in June 2008. Copies of it may be obtained from Council’s Manager Corporate Governance.

sEcTion 3 – conTacT aRRanGEMEnTsRequests under the Freedom of Information Act for access to documents in the possession of Council should be directed in writing to:

Manager Corporate Governance,Clarence Valley Council,Locked Bag 23Grafton NSW 2460





cobaR sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsCobar Shire Council has the following policy documents available for inspection, distribution and purchase:• Annual Financial Statements• Annual Report 2006/2007• Management Plans –Council

CemeteryCobar AirportCobar CommonCobar Caravan ParkCobar Memorial Swimming PoolCommonsEqual Employment OpportunityLibraryMuseumParks and GardensRecordsTourismWard OvalWaste Disposal DepotCobar Youth and Fitness Centre

• Auditors Reports• Register of Investments• Business Papers for Council and Committee Meetings• Minutes of Council and Committee Meetings• State of Environment Report• Council’s Land Register• Access to Council Facilities Policy• Adjoining owners Notification of Building Application• Advertising Structures• Awnings in the Central Business District• Code of Conduct• Code for the Installation, Maintenance and Removal of Street Trees• Complaints Management Policy• Control and Regulation of Moveable Dwellings• Disposal of Surplus Fill• Donations Policy• Economic Development• Erection of Caretakers Flats in General Industrial Zone• Emergency Policy and Procedures• Goods on Public Footpaths• Hawking and Peddling• Housing Policy• Installation and Operation Amusement Machine/Centres• Internal Reporting Policy for Protected Disclosures• Investment Policy• Keeping Domestic Animals• Keeping of Horses within the Town of Cobar• Liquid Trade Waste Policy• Local Approvals Policy



• Local Notification for Construction of a Building• Code of Meeting Practice• National Competition Policy• Operation of Plant and Vehicles• Occupational Health and Safety Policy• Payment of Expenses and Provision of Facilities to Mayor and Councillors• Protective Clothing• Provision of Information to and Interaction Between Councillors and Staff• Privacy and Personal Information• Regulation of Drugs and Alcohol in the Workplace• Rehabilitation Code of Practice• Residential Flat Buildings• Smoking in the Workplace Policy• Statement of Affairs• Stock Control Structures on Public Roads• Subdivision of Land• Temporary Closure of Roads• Training Plan/Policy• Tree Preservation• Uniform Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Statement of Affairs of Cobar Shire Council is available free of charge.

sEcTion 3 – conTacT aRRanGEMEnTsThe principal officer of the Council under the Freedom of Information Act 1989 is:

Mr Ray SmithGeneral ManagerCobar Shire CouncilPO Box 223Cobar NSW 2835Telephone: (02) 6836 5888Facsimile: (02) 6836 5889

Inspection of the Policy Documents may be arranged by contacting the above officer during normal office hours and at the address as set out below:

Cobar Shire CouncilCouncil OfficesLinsley StreetCobar NSW 2835Normal Office Hours: 8.00am-4.00pm, Monday to Friday





coFFs HaRbouR ciTY counciLFoi agency no. 2106

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are held by Council:administrationAccess to Information held by CouncilCommittees – Section 355/377 – Disclosure of InterestCompetitive Neutrality Complaints ManagementComplaints Management – Policy and ProcedureCouncil – Committees (Standing) Structure, Functions and DelegationsPrivacy Management Plan – PIPP ActRoads, Bridges and Public PlacesRecords Management Policybuilding and Development servicesAsbestos Building Products – Use ofAwnings – HeightCaravans – Occupied and Connected to an Existing DwellingDevelopment Applications – Consideration by CouncilDevelopment Approval – More than One (1) Allotment – Consolidation RequiredDevelopment Consent/Building Approval – Separate Water Meters – New Flats, Units, Cabins, Villas, Etc/Dual Occupancy Dwellings, Charging MethodologyDwellings – RelocationsMotor Vehicles – Sale of – From Private ResidencesOpen Air BurningSeptic Tank Installations – Development ApprovalsSubdivision – Electricity Supply – Urban Areascaravan Parks and state ParkCaravan Parks – Disabled Persons AccommodationAdditional Policy Documents (the following documents for the Caravan Parks and State Park should also be consulted):

• Park Beach Reserve Plan of Management• Sawtell Beach Reserve Plan of ManagementUNDER DEVELOPMENT:• Woolgoolga Beach Reserve Draft Plan of Management – currently with the Department of lands

waiting approval.city Parks and Reserves servicesCemeteries – CouncilCommercial Activities on Crown ReservesCommunity Land – Private Encroachments OntoFilm and Television – Use of Council Managed LandsNoxious Plants PolicyNoxious Weeds Control – Giant Parramatta GrassNoxious Weeds Spraying ExemptionNoxious Weeds – Declaration- Bitou Bush and PrivetTree VandalismAdditional Policy Documents (the following documents for the City Parks and Reserves Branch should also be consulted):

• Beacon Hill Reserve Plan of Management• Brelsford Park Plan of Management



• Cemeteries Management Strategy Plan of Management• Coffs Coast Sport and Leisure Park Plan of Management• Coffs Harbour Coastal Reserves• Duttons Estate Plan of Management• Landscape Guidelines Plan of Management• Natural Areas Plan of Management• North Coast Regional Botanic Garden Plan of Management• Open Space Strategy Plan of Management• Park Beach Reserve Plan of Management• Parkland Plan of Management• Picnic Areas Plan of Management• Playgrounds Plan of Management• Recreation Preference Study Plan of Management• Sawtell Reserve Plan of Management• Sportsground Plan of Management• Street Tree Masterplan• Woolgoolga Community Centre Plan of Management• Woolgoolga Lake and Lake Reserves Plan of Management• Woolgoolga Swimming Pool and Recreation Reserve Plan of Management

coffs Harbour WaterBackflow Prevention and Cross Connection Control Policy – Containment OnlyRegional Water Supply – Raw Water PolicySewer Mains – Building in the Vicinity ofSewerage – Connection – Cost thereofSewerage Services – Reclaimed Water PolicyTrade Waste PolicyUrban Rainwater Tank PolicyWater Carriers – PolicyWater Connections to Rising and Trunk MainsWater Connections – Middle BoambeeWater Meter / Service – InstallationWater Restrictionscommunity servicesArt and Cultural CollectionCoffs Harbour City Gallery Exhibitions PolicyCommittees – Local – Powers and DutiesCommittee Member (Retiring) AwardsConsultation – Section 355, 377 CommitteesLibrary – Collection Development PolicyLife Eduction Centre – Banana Coast – AssistanceVolunteers – LibrariesAdditional Policy Documents (the following documents for the Community Services Branch should also be consulted):

• Arts and Cultural Development Advisory Committee – Code of Meeting Practice• Ayrshire Park Management Plan• Sportz Central (Coffs Harbour Community Indoor Stadium) Management Plan• Coramba Community Hall Management Plan• Eastern Dorrigo Showground and Community Hall Management Plan• Lowanna Community Hall Management Plan• Lower Bucca Community Hall Management Plan• Nana Glen Sport, Recreation and Equestrian Centre Management Plan• Woolgoolga Community Village Management Plan• Bayldon Community Centre Management Plan

Economic Development2005 Economic Development PlanEnvironmental servicesAgricultural Chemical Containers – DisposalAgricultural Chemicals ResiduesEnglands Road Waste Management – Receipt of Waste at Facility from Charitable Organisations



Environmental LevyGarbage CollectionGarbage Charges / RefundsGarbage Depot – Disposal of Banana StoolsMotor Vehicles for Sale on Road ReservePound Fees – Method of PaymentSeptic / Holding Tank SystemsSeptic Tanks – Destruction, Removal ore Re-use ofTurf – Laying of for Prevention of Soil ErosionVegetation StrategyAdditional Policy Documents (the following documents for the Environmental Services Branch should also

be consulted):• Waste Management Action Strategy• Greenhouse Action Strategy• Biodiversity Action Strategy• Environmental Awareness Strategy• On-site Sewage Management Strategy• Urban Stormwater Management Plan• Companion Animals Management• Vegetation Strategy• Koala Plan of Management

Executive servicesAcknowledgement of CountryArmorialCommunity EngagementGovernance – Code of ConductGovernance – Code of Meeting PracticeGovernance – Councillors and Staff – Their Relationships and ResponsibilitiesCouncillors’ Fees, Expenses and Facilities PolicyPhilanthropic ActivitySister CitiesFinancial servicesAnnual Financial Reports – Completion and Public AccessBad Debts – Write OffContributions – Kerb and Guttering /Paving – Legal ActionContributions – Kerb and Guttering/Paving – Corner AllotmentsDomestic Waste Management ChargesDonations by CouncilInvestments – Internally Restricted Funds – Interest onInvestment Policy and StrategyLoans to Community OrganisationsWater Charging PolicyHuman ResourcesVideo SurveillanceProgram supportContributions under Section 94 of the Environmental Planning and Assessment Act – Applications For

DefermentContributions for Construction of Works for Developers Under Section 64 of the Local Government Act –

Applications for DefermentLand Dedication in Developing AreasManagement Plan – City InfrastructureAdditional Policy Documents (the following documents for the Program Support Branch should also be

consulted):• Management Plan 2004/05 – 2006/07

Property and commercial servicesCouncil Owned/Controlled Properties – Lease to Sporting BodiesCouncil Owned Properties – ManagementDisposal of Land – Distribution of surplus Funds



Footway Licensing Policy Guidelines – Outdoor DiningFootway Activities Licensing Policy GuidelinesLaneways – Closure and SaleLeasing Revenue – DistributionStalls and Markets – Trading from Public PropertyVandalism – Damage to Council Owned Property – RewardRegional airportAirport – Coffs Harbour – Business Plansports unitSports Unit Strategic PlanAdditional Policy Documents (the following documents for the Sports Unit should also be consulted):

• Coffs Harbour Sports Unit Strategic Plan 2004-2009strategic PlanningTree Preservation OrdersVegetation – Illegal Clearing and Landform ModificationAdditional Policy Documents (the following documents for the Strategic Planning Branch should also be

consulted):• Vegetation Strategy

subdivision and contractsCoastal Hazard ZoneConstruction Specification – 1997 VersionDesign Specifications for Subdivision and DevelopmentDevelopment Off Laneways in Park Beach Area- Provision for Public UtilitiesFencing on Corner LotsFloodplain Development and ManagementStreet Lighting – New SubdivisionsTenders – Canvassing of CouncillorsTenders – Value Selection SystemWorksAdvertising – Council Car ParksCar Parking Areas – CouncilCollections – Motorists – Traffic LightsConstruction – Works by Private Individuals on Public RoadsCreek Bank Erosion in Urban StreamsDrainage Easements – Private PropertyDriveway Access Crossing – RebatesDriveway Access Crossing – Special Culvert SizePlant – Council Owned – Use by Voluntary Community OrganisationPlant ReplacementRoadsStreet Furniture – Bus Shelters with Advertising

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs as at 30th June, 2008 is available for inspection at Council or any of its Libraries.

sEcTion 3 – EnQuiRiEs anD aPPLicaTionsEnquiries, requests and formal Freedom of Information applications should be directed to:

The General ManagerCoffs Harbour City CouncilLocked Bag 155Coffs Harbour NSW 2450





cooLaMon sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are available at Council’s Office for inspection:• Code of Conduct• Code of Meeting Practice• Delegations of Authority Register• Development Control Plans• Disaster Plan• EEO Management Plan• Riverina Zone Bush Fire Management Plans• Employment Related Codes• Expenses and Facilities Policy• Financial Management Plan• Local Approvals Policy• Local Environmental Planning Instruments• Management Plan• Minutes of Committee Meetings• Minutes of Council Meetings• Plans of Management for Community Land• Policy Register• Pricing Policy• Revenue Policy• Section 94 Contributions Plans• State of the Environment Report• Bushfire and Emergency Manuals• Privacy Policy• Fees and Charges Policy• Urban Stormwater Management Plan• Investments Policy• Annual Report• Auditors Report• Business Papers• Disclosures Register• Land Register• Investment Register• Building and Certificate Records• Building Application/Approval Records• Development Application/Consent Records• Child Protection Policy





Mr Terrey Kiss,Public Officer,Coolamon Shire Council,PO Box 101,Coolamon NSW 2701Telephone: (02) 6927 3206Facsimile: (02) 6927 3168Coolamon Shire Council’s office hours are 8.30am to 5.00pm.





cooMa-MonaRo sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsAnnual ReportAsbestos Waste DisposalAuditor’s ReportAwnings on Commercial PropertiesBad & Doubtful Debtors PolicyBanners PolicyBooking Sportsgrounds, Showgrounds, Playing Fields & ParksBuilding Application/Approval RegisterBuilding Asset Management and Maintenance PolicyBuilding Certificate RegisterBusiness and Development Assistance SchemeChange of Address PolicyCode of ConductCode of Meeting PracticeCollection Development Policy (Library)Collection of Tree Data PolicyComplaints Handling PolicyConfidentiality PolicyCooma-Monaro Local Environmental Plan 1997Cooma-Monaro Local Environmental Plan 1993 (Urban)Council and Committee Meeting Business Papers (excluding items dealt with in closed Meetings)Council and Committee Meeting Minutes (excluding items dealt with in closed Meetings)Council Catering PolicyCouncil CharterCouncil Committee Membership RegisterCouncil Management PlanCouncillors – Payment of Expenses and Provision of Facilities PolicyDelegations RegisterDevelopment Application RegisterDevelopment Control Plan – Building and Planting Near Wastewater Drainage MainsDevelopment Control Plan – Complying DevelopmentDevelopment Control Plan – Contaminated LandDevelopment Control Plan – Cooma Urban AreaDevelopment Control Plan – Corner of Mittagang Road and Yallakool RoadDevelopment Control Plan – Development and Subdivision of Land (Urban & Rural)Development Control Plan – Development on Flood Prone LandDevelopment Control Plan – Environment Protection Zone (Yarrowlumla)Development Control Plan – Exempt DevelopmentDevelopment Control Plan – Footpath UsageDevelopment Control Plan – Multi-Unit HousingDevelopment Control Plan – Off Street ParkingDevelopment Control Plan – Public Water SupplyDevelopment Control Plan – Public Notification PolicyDevelopment Control Plan – Rural and Residential Zones (Yarrowlumla)Development Control Plan – Site Performance StandardDevelopment Control Plan – Village Zone (Yarrowlumla)Development Control Plan – Wastewater DrainageDevelopment Control Plan – Water Supply PolicyDisaster PlanDisclosures Register



Email and Internet AccessEngineering StandardsExclusive Use of Parking SpacesFees and Charges Policy (see Management Plan)Fireworks Displays on Council Owned or Managed Land PolicyFirst Aid at Work PolicyFreedom of Information PolicyGeneral Purpose Financial ReportsHuman Resource ManualInvestment PolicyInvestment RegisterIssue of Credit Cards PolicyKerb & Gutter Contributions PolicyLand RegisterLease of Crown Land PolicyLocal Preference PolicyManual Handling PolicyMedia Relations PolicyManagement of Facilities During Inclement Weather PolicyName of Council PolicyNaming of Non Council Roads PolicyNoxious Weeds Policy (Management Plan) Control/EradicationOperational Policy (Library)Parking PolicyPension Rebate for Previous Years PolicyPersonal Protective Equipment PolicyPlans of Management – Community LandPlant & Tool Safety PolicyPolicy RegisterPrevention of Skin Cancer (sun safe) PolicyPrivacy Management PlanPrivate Use of Council Vehicle PolicyProhibited Activities in Sportsgrounds, Showgrounds, Playing Fields and Parks PolicyProvision of Property Information by Council Staff PolicyRecords Management PolicyRecovery of Rates & Charges PolicyRental of Showground Cottage PolicyReturn of the Interests of Councillors, Designated Persons and DelegatesRevenue Policy (see Management Plan)Risk Management PolicyRural Fire Service Operating PlanRural Fire Service Risk Management PlanSealing of Rural Roads PolicySection 355 Committee Guidelines PolicySection 64 Contribution PlanSection 94 Contribution Plan PolicySigning of Correspondence PolicySigns as Remote Supervision PolicySmoking in Council Facilities PolicySocial PlanSpecial Purpose Financial ReportsState of the Environment ReportStatement of Business Ethics PolicyStormwater Management PlanStreet and Road Naming PolicySundry Debtors Charges PolicySundry Debtors Debt Recovery PolicyTape Recording of Meetings PolicyTelephone Reimbursement PolicyTemporary Road ClosureTendering and Purchasing Policy



Town Planning Certificates and Approvals PolicyTree Removal and Replacement PolicyUse of Council Crest PolicyVisitor Centre Remote Work PolicyWaiving of Sportsfield/Showground Fees PolicyWaste Management StrategyWater Consumption Debt Recovery PolicyWater Restrictions (Breach) PolicyWearing Life Jackets PolicyWorking in Remote Areas PolicyWorking Within Council Reserves PolicyYarrowlumla Local Environmental Plan 2000Yallambee Lodge Policy Register.

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Statement of Affairs of Cooma-Monaro Council was included in Council’s Annual Report for the year ended 30 June 2007 and is available free of charge.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to documents held by Cooma-Monaro Council, and subject to the Freedom of Information Act, must be made in writing and accompanied by a fee of $30.00.The application should be directed to:

The Public OfficerCooma-Monaro Shire CouncilPO Box 714Cooma NSW 2630Telephone: (02) 6450 1777

Inspection of Policy documents may be carried out during normal office hours.John Vucic, General Manager 81 Commissioner Street Cooma NSW 2630





coonaMbLE sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsCoonamble Shire Council maintains a Policy Register that is available for inspection at the Shire offices, which details policies and codes in relation to various areas of operation as adopted by Council.(a) The following documents and information are available to the public free of charge:

• Council’s Code of Conduct• Code of Meeting Practice• Corporate Plan• Delegations of Authority• Development Control Plans:

DCP1-4 (ie Urban Precincts, Flats, Keeping of Pigs, Rural Small Holdings)• Disaster Plan• EEO Management Plan• Environmental Planning Instruments• Expenses and Facilities Policy• Fencing Policy• Financial Management Plan• Internal Reporting Policy• Local Approvals Policy• Local Environmental Planning Instruments• Management Plan• Minutes of Committee Meetings• Minutes of Council Meetings• Policy Register• Pricing Policy• Revenue Policy• State of the Environment Report• Tree Preservation Order• Adjoining Owners Notification• Building Line Policy• Bushfire and Emergency Manuals• Fees and Charges• Legal Actions – Ability to Commence – Policy• Motor Vehicle Policy• Occupational Health and Safety Constitution• Satellite Dishes Policy• Smoke Free Work Environment Policy• Annual Report• Auditors Report• Business Papers• Disclosures Register• Land Register• Investment Register• Building Certificate Records• Building Application/Approval Records• Development Application/Consent Records

Council’s Director of Corporate Services, Mr Rick Warren, is the contact for enquiries regarding procedures for inspection of policy documents and statement of affairs information.The documents are available for inspection at 80 Castlereagh Street, Coonamble from 9 a.m. to 5 p.m., Monday to Friday



sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s Statement of Affairs describes the functions and structure of Council, the decision making powers that may affect the public and how the community may participate in the decision making process.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to Policy Documents or any Freedom of Information inquiries concerning the Council’s activities can be arranged by contacting:

The Public OfficerCoonamble Shire Council80 Castlereagh Street(PO Box 249)Coonamble 2829Telephone: (02) 6827 1900Facsimile: (02) 6822 1626Business Hours: Monday-Friday, 9.00 a.m.-5.00 p.m.





coRoWa sHiRE counciLFoi agency no. 2116

sEcTion 1 – PoLicY DocuMEnTsaDMinisTRaTion coDEs1. Council Code of Conduct2. Staff Induction3. Staff Training4. Staff Education5. Staff Appraisal and Development Plan6. Meeting PracticeaDMinisTRaTion PoLiciEs1. Staff Service with the Australian Army Reserve2. Membership of Associated Organisations3. Attendance at Local Government Conference4. Request for Doorknocks/Collections5. Donation of Water and Sewerage charges6. Street Stalls and Raffles7. Insurance – Risk Management8. Council Name Badges9. Fees – Approved First Aid Course10. Marketing of Council Land11. Use of the Council Chambers – Formal Area12. Rehabilitation Statement – Commitments of this Workplace13. Occupational Health and Safety14. Private use of Council Vehicles15. Staff Training16. Payment of Overtime while attending Training Courses17. News Media Release Procedure18. Telephones19. Selection of Staff Members other than Directors and Deputy Directors20. Working Funds Level21. Level of Reserves22. Availability of Council’s Agenda to Public23. Conclusion of Ordinary Meetings24. Confidentiality at Council Meetings25. Tape Recording of Council Meetings26. Recycled Paper27. Glenview Community Care28. Reserve – Sanger Street29. Equal Employment Opportunity30. Staff Induction31. Staff Education32. Staff Development33. Staff Appraisal34. Water Charges35. Public Meetings and Information Nights36. Expenses and Provision of Facilities37. Running of Federation Craft Markets at Bangerang Park38. Award Restructuring39. Busking40. Payment of Employees fortnightly



41. Salary Statement42. Benefits to Employees43. Internal Reporting Policy/Procedure44. Voluntary Structural Reform and Resource Sharing45. National Competition Policy46. Child Protection Policy47. Procedures for Dealing with Allegations of Child Abuse against Council Employees48. Employee Acceptable Use of the Internet Policy49. Job Share Policy50. Volunteer Policy and Procedure51. Bees Policy52. Road Openings Policies and Procedures53. Vandalism Action Plan54. Managing Your Event Policy55. Drug and Alcohol Policy56. Complaints Management Policy57. Gifts and Benefits Policy58. Fraud Control Policy59. Salary Sacrifice Policy60. Risk Management Policy61. Mobile Phone Policy62. Purchase of Goods and Services PolicyEnGinEERinG sERVicEs coDEs1. Subdivision Code (subject to revision)2. Traffic Control Code (internal document)3. Saleyards Code of Practice4. C.A.A. Airport Code5. Utilities Street Alignment Code6. Safety Handbook7. Manual of Practice Sewer Design8. Australian Rainfall and Runoff- Code of Practice for Stormwater Drainage Design9. Guide to Signs and Markings, A.S. 174210. Concrete Pipe Guide – Concrete Pipe Association of Australia11. P.W.D. Water Supply Investigation Manual12. R.T.A. Road Design Guide13. Department of Housing Road Manual14. Roadcon, Main Roads Condition Manual15. Water Reticulation Design Package, Water – Engsoft16. Public Works Department – Water Supply and Sewerage Management Guidelines17. Strategic Business Plan Water Supply and Sewerage Service18. Rural Drainage – Control StrategyEnGinEERinG sERVicEs PoLiciEs1. Signposting for Tourist Attractions2. Commercial and Advertising Signs on Roads3. Traffic Warning Signs4. Hiring of Plant to Staff, Public and Service Groups5. Sale of Materials to Staff and the Public6. Use of Plant and Labour during Bush Fire Emergencies7. Authority to send Bush Fire Control Units outside of Council’s Area8. Special Burning Off Permits9. Fire Call Procedure for Bush Fires within the Shire including Tip10. Callout procedure in case of Emergencies11. Emergency Service Calls12. Fire Breaks13. Replacement of Motor Vehicles14. Replacement of Commercial Vehicles15. Tendering16. Preference to Local Tenderers17. Quotations18. Clothing Boots and Tools issues to Employees



19. Gravel Royalties20. Road Openings21. Rural Roads – Property Accesses22. Authority to Send Council Plant outside the Council’s area in Emergency situations23. Responsibility for Payment for Street Directional Signs24. Tree Planting Schemes25. Monumental and Lawn Cemeteries26. Water Services27. Water Metering28. Water Pressure29. Resource Sharing30. Aerodrome Operating Charges31. Pipeline Across a Council Road32. Owner Contributions Capital Works Kerb and Gutter33. Standard Operating Procedures – Fire Control Officer34. Standard Operating Procedures – Rural Bush Fire Brigades35. Training Plan – Volunteer Bush Fire Brigades36. Sanger Street Banner37. Paved Footpath Maintenance38. Contributions to Footpaths39. Street Lights – South Corowa40. Road Closures41. Residential Pressure Sewer System PolicyToWn PLanninG coDEs1. LEP, Corowa DCP No. 7 – Riparian Lands, and Floodplain Development Guidelines2. LEP, and Corowa DCP No. 6 – Mulwala3. Corowa DCP No. 3 – Development Guidelines – Lot 31, DP 259199, Edward Street, Corowa4. Corowa DCP No. 4 – Development Guidelines for Rural 1(c) Zoned Land5. Corowa DCP No. 5 – Corowa Conservation Area6. Corowa DCP No. 6 – Development Guidelines, Mulwala7. Corowa DCP No. 7 – Development Guidelines – Zone No. 7(a) (Riparian Lands and Wetlands)8. Residential Flat Code9. Industrial Development Code10. Floodplain Development Guidelines11. Subdivision Code12. Section 94 Contributions13. Corowa LEP, 1989ToWn PLanninG – PoLiciEs1. Preparation of Planning Reports in Absence of Town Planner2. Land Adjoining River under Control of Council3. Ploughing and Spraying of Fire Breaks on Rural Roads and Grazing of Stock on Council Roads4. Disposal of Irrigation Drainage5. Roadside Drains for Irrigation6. Tree Maintenance7. Tree Trimming PolicybuiLDinG – PoLiciEs1. Building Lines – Front and Side Boundaries, Front Fences2. Re-sited Dwellings3. Adoption of AS 2870 – Residential Slabs and Footings4. Requirements for Installation of Wood Heaters5. Permissible Hours of Construction on Building Sites6. Minimum Height of Floor Slabs and Adjacent Ground Level7. Street Numbering8. Building over Easements9. Living on a Property Whilst Building10. Search fee for past Building Applications11. Notification to Adjoining Owners of Development Applications12. Building over Sewer Mains not in Easements13. Footpath and Gutter Damage Deposit



14. Use of Galvanised Iron Wall Cladding15. Building Fees16. Flood Planning Levels17. Driveways – Residential AreasEnViRonMEnTaL HEaLTH coDEs1. Swimming Pool Fencing Code2. Food Premises Code3. Use of Footpath for Placement of Materials4. Food Shop Surveillance5. Commercial Home Catering Guidelines6. National Food Premises CodeEnViRonMEnTaL HEaLTH PoLiciEs1. Garbage Disposal Units2. No UMD’S on Flood Liable Land3. Horse Stables4. Advertising Signs5. Advertising/signposting – Temporary and Permanent6. Murray River Water Quality7. Contaminated Waste8. Smoking in Council Chambers9. Waste ManagementAll policy documents are contained in Council’s Corporate Plan and are available at Council’s Office for inspection or purchase. (The purchase price of the Corporate Plan is $25.00).Also available:

Annual ReportAgendas for Council MeetingsDisclosures RegisterManagement PlanMinutes of Committee MeetingsMinutes of Council Meetings

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of Council’s most recent Statement of Affairs may be obtained by contacting the General Manager.

sEcTion 3 – conTacT aRRanGEMEnTsAny Freedom of Information enquiries concerning Council’s activities should be directed to :

Mr B. J. CorcoranGeneral ManagerCorowa Shire Council233 Honour AvenueCorowa NSW 2646Telephone: (02) 6033 8999Facsimile: (02) 6033 3317Email: [email protected]: www.corowa.nsw.gov.auCouncil’s Office hours are 8.15 am to 5.15 pm





coWRa sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following documents held by Cowra Shire Council are available for inspection:(1) Cowra Local Environmental Plan – 23rd November 1990.(2) Development Control Plans:

• 1 (c1) Rural Residential 2007• Advertising and Notification 1999• Valley View Estate 2002• Exempt and Complying Development 1999• Cowra Road Ribands Way 2002• Advertising Code 1999• Bed and Breakfast and Farmstay Accommodation 1996• Bluemantle Waters Estate Mount McDonald 1987• Business 3 Zone – Redfern Street• Central Business District 1991• Commerce 3(b) Zone 1996• Cowra Abattoir Buffer Zone 1996• Cowra Aerodrome Obstacle Limitation Surface 1996• Landscape Code 2004• Erosion and Sedimentation 2006• Garrison Gates Residential Estate 1992• Industrial 4(c) Land• Killara Road Drainage Catchment Area 1996• Parking Code 2007• Residential Flat Code 1991• River Park Road Drainage Catchment Area 1996• Roadside Stalls 1999• Rural 1(c) Zone – North Cowra• Rural 1(c) Zone – West Cowra• Guidelines for Rural Development 1991• Subdivision Code 1992• Wyangala Dam Tourism Strategy 1999

(3) Cowra Shire Council Section 94 Contributions Plan 2006(4) Cowra Shire Council Section 94A Contributions Plan 2006(5) General:

• 2007-2008 Management Plan• Anti Discrimination Guidelines for Local Government Councillors• Anti Discrimination Guidelines for Managers of Local Councils• Anti Discrimination Policy/Procedure Manual• Audit Charter• B-Double Routes• Child Protection Policy and Procedures• Code of Administrative Practices• Code of Business Practice• Code of Conduct Guidelines• Code of Meeting Practice• Code of Sale of Food at Markets and One Day Events• Complaints Management Policy• Consultative Committee Constitution• Corporate and Community Relations Strategy



• Corporate Credit Card Guidelines• Corporate Staff Training Plan• Councillor Access to Information and Interaction with Staff Policy• Councillors – Payment of Fees and Expenses and Provision of Facilities to Councillors• Cowra Business Assistance Package• Cowra Cultural Plan• Cowra Cultural Plan – Action Program• Cowra Disaster Plan (Displan)• Cowra Film Policy• Current Annual Report of Cowra Shire Council• Current Committee Meeting Minutes• Current Council Meeting Agendas and Minutes• Debt Recovery Plan• Discipline Guidelines• Disposal of Council Assets Policy• Disposal of Council Real Estate Policy• Donations and Sponsorship• Drugs and Alcohol Policy and Procedures• EEO Management Plan• Emergency Response Plan – Administration Centre• Emergency Response Plan – Water Treatment Plant• Flag Policy• Food Safety Plan• Footpath Trading Policy• Freedom of Information• Gifts and Benefits Policy• Graffiti Policy• Guarantees of Service• Hearing Conservation Policy• Information Services – Service Level Agreement• Internal Reporting Procedure• Internet and E-mail Policy• Investment Policy• Landscaping Code• Loans• Loss of Driver’s Licence Policy• Media Policy• Mine Safety Management Plan• Naming and Renaming of Bridges, Roads and Streets• Occupational Health and Safety Committee Constitution• Occupational Health and Safety Consultation Statement)• Occupational Health and Safety Policy• Privacy Management Plan• Purchasing – Acquisition of Goods and Services Policy• Records Management – Records User Guide for Staff• Recruitment, Selection and Appointment Procedure Manual• Road Closure and Purchase• Road Openings• Secondary Employment• Section 355 Committees• Shopping Trolleys and Articles Abandoned• Social Plan• Sport and Recreation Action Program 2005• Sport and Recreation Plan – 1999• State of the Environment• Statement of Business Ethics• Statement of Ethical Principles• Stormwater Management Plan• Street Banners (Kendal Street)• Street Stall and Fundraising Activities Policy• Street Tree Management Plan



• Truck Parking Policy• Unused Public Roads – Leases• UV Policy• Valley View Estate Management Plan• Vision and Values Statement• Website Policy• Plans of Management for Community Land

Ornamental ParksMainstreet – Kendal Street Mainstreet – Lachlan StreetCatholic Church Corner Mainstreet – Macquarie StreetRamage Park Cherry Tree AvenuePrisoner of War Camp site Young RoadGrenfell Road Boorowa RoadRailway Park Sydney Road HeadwallsCanowindra Road Grenfell Road MedianMemorial Cairn Doncaster DriveEvans Street Sakura AvenueFossey’s Carpark Cowra Services Club CarparkBusby Place Carpark Jamison ReserveCowra Showground Bicentennial TrackBaby Health Centre Cowra TAFE HeadwallsEdgell Park Carpark Garden Benelong PlaceBensley Park Liverpool StreetBrisbane Street Circus ParkRedfern Street Taragala StreetBMX Track Surveyor Evans ParkBill Robinson Park Bryant ParkLone Pine Park Edgell Park OutfieldsANZAC Memorial Administration GroundsSquire Park Australian War CemeteryJapanese War Cemetery Fred Arnold ParkGateway Park WCRG OutfieldsGarrison Gates Col Stinson OutfieldsRiver Park Outfields Brougham ParkRailway Station Macquarie Street EmbankmentMuir Park Harry Chapman ParkApex Park Col Newton ParkFrancis Park Mulyan OutfieldsRodwell Oval Prescott ParkPauline Coe Park Elizabeth Street ParkRigaut Park Fragar ParkJenny Kerr Park, Woodstock Olympic ParkWoodstock Showground Gooloogong ParkBillimari Park E J Walker Park – WattamondaraEuropa ParkSportsfieldsEdgell Park River ParkRaudonikous Oval Twigg OvalOliver Oval Holman OvalMacPherson OvalWest Cowra Recreation Ground Col Stinson ParkRodwell Oval Mulyan OvalUrban Nature ParksFarleigh Park Phillips CrossingVineyard Park Jukes Lane ReserveReserve – Taragala Darbys FallsCudgelo Koorawatha



(6) List of Public Registers• Building Line Policy

• Bushfire and Emergency Manuals• Flood Prone Land Policy• Food Premises Code• Private Use of Council Vehicles Policy• Smoke Free Work Environment Policy• Swimming Pool Fencing Policy• Annual Financial Statements• Disclosures Register• Investment Register• Building Certificate Records• Building Application/Approval Record• Development Application/Consent Record• Section 94 Contributions Register• Section 149 Certificate Register• Construction Certificate/Approval Record

sEcTion 2 – sTaTEMEnT oF aFFaiRsCowra Council’s most recent Statement of Affairs has been prepared to 30 June 2008.

sEcTion 3 – conTacTs aRRanGEMEnTsAccess to documents held by Cowra Shire Council and subject to the Freedom of Information Act must be made by written application and accompanied by a fee of $30.00. The application should be directed to:

Mr P. DeveryPublic OfficerCowra Shire CouncilPrivate Bag 342Cowra NSW 2794Telephone: (02) 6340 2000

Inspection of Policy Documents may be carried out during normal office hours.





DEniLiQuin counciL

sEcTion 1 – PoLicY DocuMEnTsaDMinisTRaTion PoLiciEs:Council and Committee Meetings – Standing Orders and Code of PracticeLocal Public Holidays – GazettalRoad NamingSmoke Free EnvironmentLocal Government Boundary RestructurePublic Liability Insurance – Casual Hirers and Users of Council Owned and Controlled Facilities Including

Reserves and Major Contractors with CouncilVandalism – Reward for InformationReplacement of Motor VehiclesPlant and EquipmentPurchase/Leasing of Council Plant and EquipmentConferences and Seminars AttendancePayment of Expenses and Provisions of Facilities to Councillors including Councillor AllowanceMilitary LeaveEEO and Harassment PreventionWork Place RehabilitationMotor Vehicle – Private Use by StaffPlant and Equipment HireDistribution of Materials for External OrganisationsRisk ManagementChild Care ProtectionSalary PackagingControl and Use of Banner PolesRecognition of Service by Staff MembersCouncil Volunteer PolicyInsurance – Gathering InformationElectronic Records Management Policy.LocaL LaWs PoLiciEs:Fire ControlControl of Self Propelled VehiclesProhibited Camping on Public LandParking Permits – CBD Area.FinancE PoLiciEs:Disposal of Surplus Council LandDonations/Subsidies/Financial Assistance by CouncilAggregation of Certain Parcels of Land for Rating PurposesCorporate Credit CardsTenderingContribution to Kerb and Guttering and Footpath ConstructionCouncil Investment PolicyAggregation of Certain Parcels of Residential Land for Rating Purposes.TEcHnicaL sERVicEs PoLiciEs:Outdoor Workforce Business UnitProtection of AssetsDeniliquin CemeteryLawn Cemetery



Indigent BurialsColumbariumMemorial Rose GardenControl of Vegetation on Nature StripsContribution to Dividing FencesWater and Sewer LimitsRaw WaterUse of Treatment Water WorksGeneral Standard for Engineering WorksWater Supply Connections and MeteringSporting, Leisure and Recreational Facilities in DeniliquinBackflow PreventionKerb and Gutter Crossover ModificationsPolicy for Work on Fire Ban DaysPressure Sewer PolicySpecial Events PolicyNo Smoking Policy – Public Places and Council Owned LandcoMMuniTY DEVELoPMEnT PoLiciEs:Town Planning – Exhibition and Notification of Development ApplicationsRefund of Development Application Fees – Withdrawal of ApplicationAdvertising SignsGuidelines for Subdivision and Development Applications and WorksDevelopment Control Plan No. 1 – UrbanWater Drainage – ProvisionsParking Area and Driveway ConstructionVerandah PostsObstructions to and on Flood Protection Levees and Levee EasementsBuilding – Damage to Footpathing, Kerbing and GutteringRelocation of Dwelling HousesLocation of Buildings over Sewer MainsEnvironmental Health – Control of Activities in Public Places within the CBDPlacement of Articles on Footpaths in Commercial AreasDisabled Access and MobilityFood Premises CodeEconomic Development –Economic Development Incentives.Cultural Development – Falls Prevention.oTHER PoLicY DocuMEnTs:Delegation RegisterRisk Management ProgramOccupational Health and Safety Management ProgramStrategic Business Plan 2002-2007Economic Development Strategic PlanAsset Management PlanWaste Management PlanState of the Environment ReportManagement Plan 2008/9-2010/11Deniliquin Local Environmental Plan 1997Annual ReportPrivacy Management PlanSection 94 Contribution PlanMinutes of Open Council meetingsDevelopment Control Plans – UrbanDevelopment Davidson StreetFlood Prone Land around Davidson StreetExempt and Complying DevelopmentsPerformance Measurement ManualCustomer First ProgramMarketing and Community Consultation Plan



Business Interruption PlanDeniliquin Social PlanDrought Management Plan.

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s most recent Statement of Affairs has been prepared to June 2008. This is available for inspection at Council’s Civic Centre office.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to documents under the Freedom of Information Act should be made in writing and addressed to Council’s Freedom of Information Officer as follows:

Graeme HaleyGeneral ManagerDeniliquin CouncilCivic CentreCivic PlaceDeniliquin NSW 2710Telephone: (03) 5898 3000Facsimile: (03) 5898 3029Hours: 9:00 am – 5:00 pm





Dubbo ciTY counciLFoi agency no. 2122

sEcTion 1 – PoLicY DocuMEnTs:2008/2009 Corporate Strategic Plan, Management Plan, Annual Operating Plan and BudgetDelegations of AuthorityCode of ConductCode of Meeting PracticeDubbo City Flood Operations ManualDubbo Bush Fire Management PlanDubbo Local Environmental Plan – 1997 – Rural Areas and Associated Development Control PlansDubbo Local Environmental Plan – 1998 – Urban Areas and associated Development Control PlansRural Area Development Strategy 1995 – 2015 (September 1995)Urban Areas Development Strategy comprising:Future Directions and Structure Plan (December 1996)

(A) Residential Areas Development Strategy (November 1996)(B) Commercial Areas Development Strategy (April 1997)(C) Industrial Areas Development Strategy (January 1997)(D) Institutional Areas Development Strategy (March 1997)(E) Recreational Areas Development Strategy (February 1997)

DCP G3.1 Designing for Access and MobilityDCP G4.1 Exempt and Complying DevelopmentDCP G2.2 Floodprone Lands – Urban AreasDubbo City Floodplain Management Plan 2000 – Urban AreasDubbo’s Growing BusinessDubbo AliveDubbo On-Site Sewage Management StrategyPolicy Codes:General Development Standards and PoliciesEngineering Standards and Requirements Relating to the Subdivision of LandStandards for Offstreet Parking of Motor VehiclesStandards for Advertising StructuresNaming of Thoroughfares and other Geographical Features within the City of DubboLeash Free Areas for the Exercising of DogsStreet Tree Master PlanTree Preservation Policy including Significant Tree RegisterPlans of Management – Community LandSection 94 Contribution Plan – Urban Stormwater Drainage ContributionsSection 94 Contribution Plan – Open Space and Recreational FacilitiesSection 94 Contributions Plan – Urban Roads and CarparkingSection 64 Contribution Policy – Water Supply and Sewerage Services Contribution PolicyTrade Waste Policy Document – Note: the Local Approvals Policy part of this document has lapsed.EEO Management PlanPayment of Expenses and Provision of facilities to CouncillorsManual of ProceduresAUSPEC 1 DevelopmentAUSSPEC 2Policy for Strategic Asset Management ProgrammePolicy for Controlling Spray PaintingCode of Practice for the Impounding of Unattended Shopping Trolleys



sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Dubbo City Council has published a Statement of Affairs in accordance with Section 14 of the Freedom of Information Act 1989 at 30 June 2006.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries concerning the procedures for inspecting and purchasing the Dubbo City Council’s Policy documents may be made to the Council’s Director Administrative and Financial Services, Administration Building, Church Street (PO Box 81), Dubbo, telephone (02) 6801-4000 during the hours of 9.00 am and 5.00 pm Monday to Friday inclusive.





DunGoG sHiRE counciLFoi agency no. 2124

sEcTion 1 – PoLicY DocuMEnTsThe following policies are contained within Councils policy register which is available for inspection:Accounting Policy C2:1Accounts – Plant Hire and Private Works C3:1Advertising of Development Applications C4:1Aged and Invalid Person Units-Application for Tenancy of Rental Units C3:2Anti-Discrimination Guideline for Elected Members and Managers C1:1Application of Buffer (Setbacks) in 1(c), 1(d) zones concessional allotments and candidates

area allotments C4:2Bonding for Civil Engineering Construction Works Associated Subdivisions and Other

Developments C3:30Building Retaining Walls C3:3Burial on Private Land C5:1Carnivals and Concerts on Council Property C3:4Cemeteries Policy C5:6Child Protection C1:2Clarence Town Sewerage Special Rate Contributions C2:7Community Consultation C3:29Competitive Neutrality Complaints C1:23Complaints/Action Requests C1:22Contribution to Works for Kerbing and Guttering C3:5Contributions to Works for Footpaving C3:6Corporate Apparel C1:3Corruption Prevention C1:20Council meeting arrangements C1:4Council Vehicles/Responsibilities of Drivers C3:7Damage to Water Meters C3:8Delegation of Authority – General Manager C1:5Development Applications – Insufficient Information C4:10Development of Unsewered Residential Land-Multiple Dwellings C4:3Discharge of Liquid Tradewaste into Council’s Sewer C3:10Disconnection of Water Supply for Non-payment C3:9Dungog Visitor Information Centre C1:6Effluent Disposal for Unsewered 2a properties C5:5Erosion and Sediment Control C5:2Establishment of Bed and Breakfast Amenities within the Shire of Dungog C4:4Financial Assistance to Non-Profit organisations with Development Application fees C4:5First Aid Sporting Events C3:11 Flood prone Land C3:12Footpaths – Intervention Standards, Maintenance Strategy, Repair Process and Standard

Control Policy C3:32Gifts and Benefits C1:7Gutter Crossing Policy C3:13Implementation of Water Restrictions C3:14Industrial Land – Council Owned C3:15Investment of Funds C2:8Lease of Council Property and Roads – Agistment Rights C3:16LGSA – Legal Costs C1:8Local Orders policy – Keeping of Animals C5:3



Managing Conflicts of Interest C1:10Motor Vehicle – Lease back C1:9Noxious Weeds C5:9Payment of Expenses to Councillors and Provision Facilities C1:11Protected Disclosures C1:24Provision of Electricity Supply to Rural areas C3:17Provision of Information to and Interaction between Councillors and Staff C1:12Provision of Rural Road Services C3:18Public Gates/Public Grids C3:19Public Submissions C1:19Purchasing of Goods and Services C2:2Recognition of Individuals Who Support Council C1:18Refund of Development Application fees C4:6Rehabilitation Policy C2:3Residential Occupation of Sheds C4:7Rewards – Vandalism C2:4Rezoning C4:11Risk Management C2:9Risk Management – Tree Management System C2:10Road Maintenance Risk Management Policy C3:33Road Opening Policy C3:34Roadside Signage C3:20Saleyards bookings C3:21Signs as Remote Supervision C3:22Signs on footpaths C3:23Smoking in Council Buildings/Vehicles C1:13Stables C5:4Staff – Military Leave C1:14Staff – Retirement C1:15Staff – Time in Lieu C1:16Statement of Business Ethics C1:21State Environment Planning Policy No. 1 – Development Standards for Subdivision C4:8Street Lighting on Public Roads C3:24Street Naming C3:25Supply and Connection of Water to Private Property and Mains to Rural areas C3:26Telecommunications and Radiocommunications C4:9Use of Public Footpaths for Commercial Purposes, Street Stalls, Goods and Signs on footpaths C3:27Water Connections – Marginal Supply C3:28Works Committee Meeting Arrangements C1:17The following documents are also available for public inspection:Annual ReportsBuilding Certificate RecordsBuilding Application/Approval RecordsClarence Town Local Area PlanCode of ConductCode of Meeting PracticeConstruction Certificate Application/Approval RecordsCouncil Meeting Business PapersCouncil Meeting MinutesCouncillors – Payment and Expenses and Provision of Facilities PolicyDelegations of AuthorityDevelopment Application/Approval RecordsDisclosure of Interests by Councillors and Designated Persons RegisterEEO Management PlanGraffiti Removal RegisterInternal Reporting Policy (Protected Disclosures Act)Investment RegisterLand RegisterLocal Approvals PolicyLocal Disaster Plan



Shire Wide Development Control Plan No. 1Local Environmental Plan 2006Dungog Shire Rural Strategy 2003Management Plan/Financial Management PlanPlans of Land proposed to be Compulsorily Acquired by CouncilPrivacy Management PlanProperty Transfer RegisterSection 94 Contribution Plans No. 2 and No. 3Dungog Sec 94 Contributions Plan 2001Shire-wide Sec 94 Contributions Plan No. 1 2004State of the Environment Report 2004Supplementary State of the Environment Report 2006

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncils most recent Statement of Affairs was prepared as at 31 December 2007.

sEcTion 3 – conTacT aRRanGEMEnTsApplications and enquiries regarding Freedom of Information should be addressed to:

Public OfficerDungog Shire CouncilPO Box 95Dungog NSW 2420Telephone: (02) 4995 7777Facsimile: (02) 4995 7750Email: [email protected]’s office hours are 8.45 am to 4.30 pm Monday to Friday





EuRoboDaLLa sHiRE counciLFoi agency no. 2125

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are available for inspection free of charge. Certain Documents are available for purchase whilst others would be subject to a photocopying charge.Acceptance of Septic Tank and Pan Waste to the Sewerage SystemAcid Sulphate SoilsAcquiring Land For Public PurposesActive Recreation Seasonal HireAlcohol Free ZonesAlcohol Free/Restricted Reserves in the ShireAlternate Dispute ResolutionAsbestos and Public HealthAsset Management PolicyAssets DisposalBorrowing ManagementBuilding and Development Near Council’s Sewer MainBus Stops and Bus ZonesClasses of Persons under the Control of Burning RegulationCode of ConductCode of Meeting Practice – PolicyCompanion Animals ManagementCompetitive Neutrality PolicyCompetitive Provision of ServicesConservation of the Yellow Bellied Glider in the Broulee AreaConstruction and Headworks Charges: Water Charges – Headworks ChargesConsultation PolicyCopper, Chrome Arsenate Management (CCA)Councillors Expenses and FacilitiesDebtors and RecoveriesDevelopment Application ProcessesDischarge of Liquid Trade Waste to the Sewerage SystemDual Occupancy SubdivisionEnforcement and ComplianceEngineering Design StandardsEnvironmental ProsecutionsEnvironmental StatementEurocare Services – Care Programs Access to ServicesEurocare Services – Care Programs Complaints and DisputesEurocare Services – Care Programs Confidentiality and Personal InformationEurocare Services – Care Programs Health and Safety of ClientsEurocare Services – Care Programs Information and ConsultationEurocare Services – Care Programs Participation and IntegrationEurocare Services – Care Programs Respect and Protection Of Client RightsEurocare Services – Care Programs Rights and Responsibilities Of ClientsEurocare Services – Care Programs VolunteersEurocare Services – Delivering Quality ServicesEurocare Services – Effective and Efficient Management of ServicesExtinguishment Of EasementsFinancial Assistance – Donations and Grants EtcFiscal Responsibility



Food Shop InspectionsFootpath Construction – Contributions By Property OwnersFraud ControlGifts and BenefitsGraffiti Removal From Non-Council owned Property/AssetsHiring Of Premises – Touring MarketsHR – Equal Employment Opportunity (EEO)HR – Salary (Administration) System – IndoorIncentive Schemes for Water Savings Devices for Reticulated Water CustomersInstallation of Oil Heating and Solid Fuel Heating Devices – Local Approvals Policy No: 5Interest Free Advances to Sporting and Cultural OrganisationsInvestment PolicyKerb and Gutter Construction – Contribution By Property OwnersLand Investment PolicyLibrary ServiceLocal and Regional Roads Risk ManagementLocal Direction Fingerboard SignsManagment of CemeteriesMedia Releases – Spokesperson for CouncilNaming Of Parks, Reserves, Sports FieldsOpen Fires In Council CampgroundsPlanning Agreements Policy 2006Prelodgement Enquiry PanelsPressure Sewer SystemsPricingPrivacy Management PlanProcurementProperty – Use By Community OrganisationsPublic Art PolicyRates and Debtors Hardship PolicyRates Recovery PolicyRecords Management PolicyRecreation Horseriding on BeachesRefunding Developer Contributons – PolicyRisk ManagementRoad Closures – Temporary – Forestry NSW – Hazard Reduction BurningRoad Maintenance – Old Bolaro RoadRoads NamingSale Of Council Developed SoftwareStatement of Business EthicsStreet Vending PolicySurvey Information to the PublicSustainable Living – An Integrated ApproachTransfer Of Crown Roads To CouncilTree Risk Management On Council Controlled LandValuationsVegetation Clearing – Roadside and Infrastructure LinesWater Metering and Control – Water Supply Users – Backflow Prevention and Cross ConnectionWater Metering and Control Water Meters On Vacant BlocksWater Metering and Control: Water supply – Water Meters – SizingWater RestrictionsWater Supply – Water ChargingcoDE oF PRacTicE DocuMEnTsAcquiring Land For Public PurposesActive Recreation Seasonal HireAlgal Contingency PlanBuilding and Development Near Council’s Sewer MainsClasses of Persons under the Control of Burning RegulationCompanion Animals ManagementConservation of the Yellow Bellied Glider in the Broulee Area



Consumer Notification of Water InterruptionsConsumer Notification of Water InterruptionsDevelopment Application ProcessesEnforcement and ComplianceInstallation of Oil Heating and Solid Fuel Heating Devices – Local Approvals Policy No. 5Library Services InformationLocal Direction Fingerboard SignsPrelodgement Enquiry PanelsReimbursement – DA FeesSewer Surcharge ResponseStreet VendingWater – Restrictions and Conservation MeasuresWater Metering and Control – Water Supply Users – Backflow Prevention and Cross ConnectionWater Metering and Control Water Supply – Water Meters – SizingWater Supply – Design Guidelines for Rainwater Tanks Where an Existing Reticulated Water Supply ExistsoTHER DocuMEnTs aVaiLabLE FoR insPEcTionAnnual Financial ReportsAnnual ReportAuditors ReportBusiness Papers and Minutes of Council and Committee Meetings(excluding meetings closed to the public)Community Services DirectoryElection Funding DeclarationsEurobodalla Disaster PlanGuidelines for Community Consultation Civil Engineering WorksGuidelines for Food StallsLand RegisterDevelopment Control PlansPlanning InstrumentsManagement PlanPecuniary Interest RegisterRegister of DelegationRegister of InvestmentsSchedule of Fees and ChargesTransfer RegisterVarious S94 Contributions PlanRural Local Environmental PlanUrban Local Environmental PlanTree Preservation Order

sEcTion 2 – sTaTEMEnT oF aFFaiRsEurobodalla Shire Council produces a Statement of Affairs each 30 June as part of the Annual Report. It is available free of charge at Council’s Administration or on Council’s website.

sEcTion 3 – conTacT aRRanGEMEnTsRequest for access to information under the FOI Act should be made in writing and accompanied by a fee of $30 to:

Freedom of Information Co-OrdinatorPO Box 99Moruya NSW 2537Phone: (02) 4474 1000Fax: (02) 4474 1234Email: [email protected]

Eurobodalla Shire Council Administration Building is situated at Corner Princes Highway and Campbell Streets, Moruya NSWOffice Hours: 8.30 to 4.30 Monday to Friday.





FaiRFiELD ciTY counciL

sEcTion 1 – PoLicY anD RELaTED DocuMEnTsAbility to Determine Wet Weather MatchesAccess for People with DisabilitiesAction to be taken in Relation to Members of Staff who have had their Driver’s or Plant Operators Permits/

Licences CancelledAdvertisingAnnual LeaveAnnual ReportsApplication of Fees and Charges for the hire of Community FacilitiesApplications to Conduct Rodeos at Fairfield City ShowgroundAppointment of ApprenticesApproval of Public Fireworks Displays/Street ProcessionsArt Collection PolicyAsset Write-offsAttendance at the Local Government Superannuation Board’s Retirement Counselling ServiceAudit of Management Committee BooksBuilding Application/Approval RecordsBuilding Certificate RecordsBuilding in a Saline EnvironmentBuilding OperationsBusiness use of Footpaths and Public Places in Commercial CentresCabcharge CardsCalling for QuotationsCalling of TendersCalling of Tenders – Preliminary DepositsCareers Markets/ExhibitionsCasting Vote – CommitteesCensorship and Freedom of AccessCharities Using Council FacilitiesChildren’s Services Policies (Available on Application)Children’s Use of the Adult Library CollectionChris21 (Human Resources Information System) Access PolicyChristmas Cheer DonationsClosing of Office on Christmas EveClothing BinsCode of Meeting PracticeCommunity ToleranceComplaints and EnforcementConcessions for PensionersConferences and Seminars PolicyConfidentiality of Council and Committee ReportsConfined Spaces PolicyConstruction Certificate RegisterConstruction of Garbage Storage BaysContributions Plans – Section 94 Plan 1999• Contributions Plan – Section 94A 2006• Community facilities• Land acquisition for open space and drainage• Recreation and Open space embellishment• Stormwater drainage facilities• Roads adjacent to open space



• Concrete path paving• Car parking (Fairfield town centre; Cabramatta town centre; Canley Heights Local Centre)• Rural area: Roads and traffic facilitiesCorporate Records Management PolicyCorporate Identity PolicyCouncillors’ Fees, Expenses and Facilities PolicyCouncillors Names on Commemorative PlaquesCouncillors Representation on Committees of Community OrganisationsDefence Reserve LeaveDelegation for Council Officers to Conduct Citizenship CeremoniesDelegations of Authority RegisterDeputationsDesign ControlDesigning for Access – Guidelines and ChecklistsDevelopment Application/Approval RecordsDevelopment Application RegisterDevelopment Without Consent – (State Environmental Planning Policy No. 4)Disabled Car Parking PolicyDisplay of Goods on Council Owned FootpathsDisposal of AssetsDisposal of Council Light VehiclesDisposal of Discarded Library BooksDonations to Charitable OrganisationDrug and Alcohol PolicyEEO Management PlanEnergy Conservation PlanEnvironmental Management PlanEqual Employment Opportunity PolicyErection of Pigeon LoftsErection of StablesErosion and Sediment ControlFairfield City-Wide Development Control Plan 2006Fairfield Employment Lands StrategyFairfield Local Disaster PlanFairfield Town Centre MasterplansFlags, Banners and Flagpoles on Council owned or Managed LandFlexitime for Salary Staff:

(A) General(B) Childrens Services(C) Library

Food Premises CodeFootings for Dwellings in the Fairfield City AreaFraud Control PolicyFront and Corner Allotment FencingGarbage Storage Bays PolicyGirl Guide and Boy Scout Halls (Waiving of Application Fees for)Greenhouse Action PlanGuidelines for Approvals for Child Care CentresHandling of Complaints about Library MaterialHardship Policy on Rates and ChargesHelicopter Landings on Recreation FacilitiesHepatitis A Immunisation PolicyHepatitis B Immunisation PolicyHeritage and DevelopmentHeritage Rate Relief ProgramHigher Duties AllowanceHoardingsIndoor Salary System Position Evaluation PolicyIndoor Salary System Position Evaluation Appeals PolicyInstallation and Operation of Air Conditioning UnitsInterest Charges on Overdue Rates



Internal Reporting PolicyIssue of Council Rolls at Election TimeIssue of Wet Weather Clothing and Safety Footwear to StaffLanguage AidesLearning and DevelopmentLeasing of Council PropertiesLeasing of Council Vehicles for Private UseLegionella Management StrategyLibrary and LiteracyLibrary and MulticulturalismLibrary MembershipLibrary RegulationsLibrary Services PolicyLibrary SitesLighting within Public ReservesLinemarking of Playing FieldsLoad Limit Restriction Exemption for Local ResidentsLocal Environment Planning Instruments• Fairfield LEP 1994Local Ethnic Affairs Policy Statement (LEAPS)Management of Environmental and Regulatory Related ComplaintsManagement PlanManual Handling PolicyMaster Locksmiths of Australia Access System for Accessible ToiletsMayoral Donations Scheme PolicyMedia PolicyMinutes of Committee MeetingsMinutes of Council MeetingsMobile Food Vending Vehicles CodeMulticultural Accesses to Council ServicesNarrow Lot Rules and GuidelinesNetwork Acceptable Use PolicyNoise Impact of Future Badgery’s Creek AirportOther Development Control Plans• Development Standards relating to Roads• Exempt and Complying DevelopmentOut of School Hours Care (OOSH) Policies (Available on Application)Outdoor Dining on Council Owned FootpathsPayment of Expenses to and use of Council Facilities and Equipment by CouncillorsPayment of Higher Duties Allowances (HDAs)Payment of Telstra Mobile Phone AccountsPersonnel Files – AccessPersonnel Files – ContentsPetitions in Council Owned BuildingsPlans of Management• Salters Road Reserve (Marconi Park)• Corner of Elizabeth Drive Bonnyrigg (White Eagles)• Cabramatta Sports Ground• Fairfield Showground• Fairfield Golf Course• Brenan Park• Emerson Street Reserve• Wetherill Park Reserve• Wilson Road Reserve, Bonnyrigg• Bunker Parade Reserve• CabraVale Park• St Johns Park• Leisure Centres (Prairiewood and Fairfield)• Generic Sports Grounds/Generic Parks• Generic Bushland and associated individual Plans of Management for Flying Fox ReservePrairiewood Masterplan



Privacy Management PlanProbationary EmploymentProcess for Conducting Negotiations After an Abandoned TenderProjects Undertaken with Grant FundingProfessional Ethics – Library StaffProtection of Footpaths and the Erection of Hoardings during Building OperationsProtective Clothing and EquipmentProvision of Concrete Path Paving in Residential Release Areas 1 and2Provision of Vehicular Laybacks in the Industrial AreaPublic Access to the Internet in Council LibrariesPublic ForumPublic Statues and Monuments PolicyPurchase and Use of Mobile PhonesRate Reduction for War WidowsRecord of Attendanc of Councillors at Committee and Council meetings for the past year, September to

SeptemberRecords ManagementRecovery of Outstanding RatesRecruitment and SelectionRefund of Development Application Fees – Non Profit OrganisationsReligious Buildings used for the Storage of Cremated Remains of Deceased PersonRemoval and Re-siting of DwellingsRenewal of Various Community Facilities LicencesRepairing and Replacing PlaquesRetail and Commercial Centres/ActivitiesRight of Referral period for CouncillorsRisk Management PolicyRural Area On-Site Detention GuidelinesSalary Sacrifice BenefitsSalary Sacrifice Motor VehicleSale of Council Owned LandSchool Presentation Evenings and PrizesSection 94A Levy Development Contribution PlanService Station Rezoning PolicySite Specific Development Control Plans• Bonnyrigg Town Centre• Cabramatta Town Centre• Canley Corridor• Fairfield Heights Local Business Centres• Fairfield Town CentreSiting of Outbuildings with a Floor Area Greater than 10sqm.Small Project Assistance to Local ShopsSpecification for Roadwork and Drainage Associated with Subdivision or other DevelopmentSponsorship and Management of Children’s ServicesStandard of Dress for Fairfield City Council MeetingsState of the Environment ReportStormwater Drainage PolicyStreet Names PolicySun Protection PolicySwimming Pool Entry FeesTemporary Exhibition Policy and Operational Guidelines for the Fairfield Heritage Centre’s Stein GalleryTemporary Food Premises CodeTime in LieuTree ManagementTree Preservation OrderUnion Delegate/Contact Employment RelationsUrban Area On-Site Detention HandbookUse of Council Motor VehiclesUse of Council Vehicles by Executive ManagersUse of Council’s Logo and Motto (“Identity)Use of Information Technology (IT) Equipment and Resources



Use of Internet by Children 16 and UnderUsed Clothing Bins PolicyVariation to Street NamesVehicular Crossing ApplicationVehicular Crossing for Footpaths in Excess of 4.7 MetresWaste NotWater Conservation PlanWestern Sydney Area Assistance SchemeWetherill Park Industrial Area – Drainage Requirements for DevelopmentWetherill Park Industrial Area – Easement Widths for Major Stormwater ChannelsWetherill Park Industrial Area – Roadwork Requirements for DevelopmentWork Experience ProgramsWriting Off Legal Costs for Court Cases

sEcTion 2 – sTaTEMEnT oF aFFaiRsIn accordance with the provisions of the Freedom of Information Act 1989, Council has prepared a Statement of Affairs which includes Council’s structure and functions; how Council’s functions affect members of the public, how the public can participate in Council’s policy development; the types of documents held by Council and how members of the public may access and amend Council documents.The Statement of Affairs may be inspected free of charge at Council’s Administration Centre, Avoca Road, Wakeley between 8.30 a.m. and 4.30 p.m., Monday to Friday (public holidays excepted) .The Statement of Affairs is also contained in Council’s 2007 Annual Report which can be viewed at www.fairfieldcity.nsw.gov.au.

sEcTion 3 – conTacT aRRanGEMEnTsCopies of the above policy documents may be viewed at:

Fairfield City Council,Administration Centre,86 Avoca Road,Wakeley NSW 2176

between the hours of 8.30 a.m. and 4.30 p.m. Monday to Friday (public holidays excepted).All enquiries regarding access to Council documents should be directed to:

The Public Officer,Fairfield City Council,PO Box 21,Fairfield NSW 1860Telephone: (02) 9725 0836





FaR noRTH coasT counTY counciL(trading as FaR noRTH coasT WEEDs)

Regional Weed authoritysEcTion 1 – PoLicY DocuMEnTs

counciLLoRsPolicy No. 1.2 Payment of Expenses and provision of Facilities for Chairperson and CouncillorsPolicy No. 1.3 Payment of Chairman/Councillor feesPolicy No. 1.4 Joe Friend – Consultationadministration and FinancePolicy No. 2.1 InvestmentsPolicy No. 2.2 Private WorksPolicy No. 2.4 Vacant Crown Land FundingPolicy No. 2.5 Camphor Laurel Management PlanPolicy No. 2.6 Constituent ContributionsPolicy No. 2.7 Local Weed Management PlansPolicy No. 2.9 Weed Control Notices – Time LimitPolicy No. 2.10 Weed Control Notices – RatesGeneral ManagerPolicy No. 3.1 Delegation of AuthorityPolicy No. 3.2 Hire of Council Resources by EmployeesPolicy No. 3.3 Complaints HandlingHuman ResourcesPolicy No. 4.1 Nine-Day FortnightPolicy No. 4.2 Occupational Health and SafetyPolicy No. 4.3 Recognition of Staff ServicePolicy No. 4.4 Salary SystemPolicy No. 4.5 Organisational StructurePolicy No. 4.6 Computer Systems UsagePolicy No. 4.7 Equal Employment OpportunityPolicy No. 4.8 Motor Vehicle AgreementPolicy No. 4.9 Education Assistancecorporate GovernancePolicy No. 5.1 Designated PersonsPolicy No. 5.2 Procurement of Goods and ServicesPolicy No. 5.3 Code of Meeting PracticePolicy No. 5.4 Records ManagementPolicy No. 5.6 Code of ConductPolicy No. 5.7 Privacy Management PlanPolicy No. 5.8 Disclosures under the Protected Disclosures Act 1994Risk ManagementPolicy No. 6.1 Gathering InformationManagementPolicy No. 7.1 Hire of Council Resources by Employees

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent statement of affairs published in accordance with section 14 (1) and (1A) of the Freedom of Information Act 1989 is dated December 2007.



sEcTion 3 – conTacT aRRanaGEMEnTsPolicy documents including the statement of affairs may be inspected and purchased at:

Rous Water (FNCW),Administration Centre,Level 4,218/232 Molesworth Street,Lismore NSW 2480.Office hours are 8.30am to 5.00pm from Monday to Friday excluding Public holidays.

Further inquiries concerning the procedure for inspecting and purchasing these documents should be made to:

The Public Officer,Mr Rod ShawTelephone: (02) 6621 8055Facsimile: (02) 6622 1181Email: [email protected]





FoRbEs sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following documents are available for inspection at Council’s office as indicated:• Access to Rural Properties Policy• Accounting Policy• Amusement Centre Regulations Policy• Bitumen Isolated Strips Policy• Business Development Incentive Policy• Business Ethics Policy• Child Protection Policy• Code of Conduct Policy• Code of Conduct Council Community Committees Policy• Code of Meeting Practice Policy• Conditions of Tendering Policy• Conflict of Interest Policy• Control of Footway Restaurants and Footpath Obstructions Policy• Corporate Credit Card Use Policy• Correspondence Policy• Councillors Access to Information and Interaction with Staff Policy• Councillors Expenses and Facilities Policy• Customer Service Policy• Doctors and Registered Nurses – Relocation Assistance Policy• Donations, Sponsorships and Waiver of Fees and Charges Policy• Economic Development Policy• Electronic Mail Policy• Fraud Control Policy• Freedom of Information Policy• Gifts and Benefits Policy• Internet Access Policy• Investment Policy• Lions Park Overnight Policy• Local Approvals Policy• Media Policy• Mobile Phone Policy• Naming of Roads and Streets Policy• Noxious Weeds Eradication Policy• OH and S Policy• Payment of Rates and Charges and Sundry Debtors Policy• Private Works – Hire of Plant Policy• Protected Disclosures/Internal Reporting Policy• Public Forum Policy• Rates – Pensioner Rebate Policy• Record and Document Management Policy• Roadside Memorials Policy• Rewards Policy• School Bus Route Sign Policy• School Holiday Activity Program Conduct Policy• Sewerage Service Pricing Policy• Use of Council Parks and Community Land Policy• Vehicle Leaseback Policy• Vehicle Procurement Policy



• Water – Charges for Home Dialysis Systems Policy• Youth and Community Care – Sun Protection Policy• Youth and Community Care Vacation Care PolicyDocuMEnTs aVaiLabLE buT noT in PoLicY REGisTER:• Annual Financial Reports• Annual Report• Annual Reports of Bodies exercising delegated Council Functions (Section 355)• Auditors Report• Business Papers for Council and Committee Meetings (but not including business papers for matters

considered when a meeting is closed to the public)• Code of Conduct• Committee Meetings Reports• Development Control Plans• EEO Management Plan• Land Register• Local Environmental Planning Instruments• Management Plan• Minutes of Council Meetings• Policy Register• Social Plan• Building Certificate Records• Development application/consent records

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s most recently published Statement of Affairs is available for inspection by contacting the Public Officer.

sEcTion 3 – conTRacT aRRanGMEnTsAny Freedom of Information inquiries concerning Council’s activities should be directed to:

Ms Carissa BywaterGeneral ManagerForbes Shire CouncilCnr Harold and Court StreetPO Box 333Forbes NSW 2871Telephone: (02) 6850 1300Fax: (02) 6852 4170





GiLGanDRa sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are available at the Council’s Office for inspection:• Annual Reports• Annual Statements of Financial Position• Auditors Report• Bush Fire Management Committee – Operational Plan• Code of Accounting Practice• Code of Conduct• Code of Meeting Practice• Code of Practice – Management Committees• Corporate Plan• Delegations of Authority Register• Development Control Plans• Disaster Plan• EEO Management Plan• Environmental Planning Instruments• Expenses and Facilities Policy• Financial Management Plan• Interim Development Orders• Internal Reporting Policy• Land Register• Local Approvals Policy• Local Crime Prevention Plan• Local Environmental Planning Instruments• Local Orders Policy• Management Plan• Minutes of Committee Meetings• Minutes of Council Meetings.• Persons and Delegates• Plans of Management for Community Land• Policy Register• Pricing Policy• Protected Disclosures Internal Reporting Policy• Record of Building Certificates• Register of Investments• Reports and Minutes of Council Meetings• Returns of the Interests of Councillors, Designated• Revenue Policy• State of the Environment Report• Subdivision Code• Tendering Policy• Tree Preservation Order

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil has prepared a Statement of Affairs of the Council for the period to 30 June 2008 and this document is available for inspection and purchase at Council’s office.




Mr Neil Alchin,Public Officer,Gilgandra Shire Council,Warren Road (PO Box 23),Gilgandra NSW 2827.Telephone: (02) 6817 8800Facsimile: (02) 6847 2521.Council’s office hours are 8:30 a.m. to 5 p.m.





GLEn innEs sEVERn counciL

sEcTion 1 – counciL’s PoLicY DocuMEnTsThe following documents held by Glen Innes Severn Council, are available for inspection, free of charge:• Council’s Code of Conduct• Annual Report• Annual Financial Reports• Auditor’s Report• Management Plan• Social Plan• EEO Management Plan• Council’s Policy concerning the payment of expenses incurred by, and the provision of facilities to

Councillors• Council’s Land Register• Register of Investments• Returns of the interests of Councillors, designated persons and delegates• Agendas and business papers for Council and Committee Meetings (but not including business papers for

matters considered when a meeting is closed to the public)• Minutes of Council and Community Committee Meetings, but restricted to the recommendations of the

meeting (exempt of any part of a meeting that is closed to the public)• Register of Delegations• Applications under Part 1 of Chapter 7 (Local Government Act 1993) for approval to erect a building, and

associated documents• Development Applications (within the meaning of the Environmental Planning and Assessment Act 1979)

and associated documents• Records of building certificates• Plans of land proposed to be compulsorily acquired by Council• Leases and licences for use of public land classified as community land• Plans of management for community land• Environmental Planning Instruments, development control plans made under Section 94AB of the

Environmental Planning and Assessment Act 1979 applying to land within the Council’s area• Statement of Affairs, the Summary of Affairs and the Register of Policy documents required under the

Freedom of Information Act 1989• Electoral Roll for Glen Innes Severn Council area• Cemetery Register.• Register of Council’s Policies, as listed below:

Community Services– Aboriginal Employment Strategy– Aged and Disability Services Police Check Policy– Aged and Disability Services Volunteer Policy– Aged Care Services Police Check Policy– Aged Services Policy on Elder Abuse– Case Management Policy and Procedures– Child Behaviour Management– Children’s Internet Policy Guidelines for Library– Community Aged Care Packages Policy and Procedure Guidelines Northern– Community Care– Dealing with Biting (Childrens Services)– Disability Services Policy on Abuse of Young People with Disabilities– Gum Tree Glen Out of School Hours Care Child Management Policy– Home Library Service Policy– Increased Accountability Reporting in Community Services



– Library Users Code of Conduct– Long Day Care and OOSH/VC Services Booking Policies– National Respite for Carers Program Policy Northern Community Care– Policies relating to the Standards for Funded Services:

• Client Access• Client Advocacy• Complaints and Disputes• Coordinated, Planned and Reliable Service Delivery• Decision Making and Choice• Human Rights and Freedom from Abuse• Identifying Care Needs• Individual Care Needs• Information and Consultations• Maintaining Family Relationships• Participation and Integration• Privacy and Confidentiality• Service Management• Social Independence• Valued Status

Corporate Services– Code of Conduct– Community Consultation Policy– Complaints Management Policy– Computer Usage Policy– Contractor Management Policy (OHS)– Corporate Property Policy– Corporate Uniform Policy– Debt Recovery Policy– Donations Policy– First Aid Policy– Gathering Information Policy– Glen Innes Severn Council Strategic Direction– Human Resources Policy Statement Register– Internal and External Communication Policy– Investment Policy– Management of Mail Policy– Occupational Health and Safety Policy– Privacy Policy– Procurement Policy– Records Management Policy– Risk Management Policy– Salary System Progression Rules– Secretarial Assistance to s355 Committees of Council– Smoke Free Workplace Policy– Strategic Financial Objectives– Sun Safe Policy– Use of Garden Court Buses Policy– Vaccination Policy– Vehicle Leaseback Policy– Workplace Bullying / Harassment Policy– Workplace Injury Management and Return to Work Policy– Writing off Rates and Charges PolicyDevelopment and Environmental Services– Local Orders Policy Guidelines for the Keeping of Animals for Domestic Purposes– Pesticide Use Notification Plan– Replacement Wheelie Bins Policy– Stock Permit PolicyEngineering Services– Risk Management Footpaths and Cycle ways– Risk Management Roads and Car Parks– Schedule of Unsealed Maintained Roads



Governance– Annual Attendance at Mosman Festival– Annual Fee for Deputy Mayor– Approved Committees of Council– Cancer Council Community Partner– Council Involvement in Projects Driven by Community Groups Policy– Council Meetings in Villages– Fixing of Date and Time of Ordinary Council Meetings– January Council Meetings– Payment of Expenses and Provision of Facilities to the Mayor and Councillors– Policy Document Incorporating Guidelines for Councillor Workshops

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent Statement of Affairs was published in June 2008 and is available for inspection and can be accessed on Council’s website at www.gisc.nsw.gov.au.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to and / or for the purchase of documents held by Council should be directed to:

Ms Lotta JacksonDirector of Corporate and Community Services(Public Officer)Glen Innes Severn CouncilPO Box 61Glen Innes NSW 2370Telephone: (02) 6730 2300Fax: (02) 6732 3764Email: [email protected] Hours: 8.30am-4.30pm (Monday – Friday)





GLoucEsTER sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are available for inspection or purchase:• Code of Conduct• Code of Meeting Procedure

Cultural PlanCommunity Plan

• Council and Committee Minutes• Councillors Allowances and Expenses Policy• Delegations of Authority• Development Application Register• Economic Development Strategic Plan• EEO Management Plan• General Policy Manual• Gloucester Local Environment Plan 2000• Local Environmental Plan and Land Use Strategies• Management Plan – including Fees and Charges• Public Land Register• Staff Procedural Manual• Supplementary State of Environment Report 2007• Aus-Spec #1 Development Specification for Subdivision of Land• Development Control Plans:

1/84 – Subdivision of Lot 10 DP 262710 Argyle Street, Barrington2/84 – Subdivision of Part Lot 1 Bucketts No. 1 Subdivision Argyle Street, Barrington1/95 – Land in Industrial Zones2/95 – Tourist Development3/95 – Land in Rural Zones4/95 – Rural Small Holdings Subdivision Fairbairns Road2/96 – Development of Rural Residential Subdivision – Lot 7 DP 843681 Thunderbolts Way,

Gloucester• Approvals Policy• Community Road Safety Plan• Council Financial Reports• Gloucester Floodplain Management• Investment Policy• Liquid Trade Waste Policy• Local Emergency Management Plan• Main Street Heritage Study• On site Effluent Disposal Policy• Outdoor Advertising• Plan of Management for

– Gloucester District Park– Other Community Land

• Pressure Sewer Policy• Protected Disclosures Reporting Policy• Section 94 Contributions Plan• Section 94 (A) Contributions Plan• Small Rural Holdings• Strategic Issues for Gloucester Council• Tendering Policy• Water Efficient Housing Policy• Water and Sewerage Draft Business Plan




sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to information/documents under the Freedom of Information Act 1989 should be directed to:

The Public OfficerGloucester Shire Council89 King Street (PO Box 11)Gloucester NSW 2422Telephone: (02) 65385250Facsimile: (02) 65582343Email: [email protected] hours 8.45am to 4.15pm weekdays

N. S. McLeod, General Manager





GosFoRD ciTY counciLFoi aGEncY no. 2132

sEcTion 1 – PoLicY DocuMEnTsCouncil’s activities have specific policies, which form part of Council’s Statement of Affairs. All or specific policies relating to Council’s activities are registered and maintained in Council’s corporate recordkeeping system (DataWorks), and are available for public perusal.DocuMEnTs aVaiLabLE subJEcT To a PHoTocoPY FEEThe following documents are available for inspection free of charge. However, the Council will charge a photocopy fee if copies are required. Some documents may require prior notice to be given. Please telephone Council’s Call Centre (02) 4325 8222 for information.A number of these documents can be downloaded free of charge from Council’s Internet Website at www.gosford.nsw.gov.au.Note: * appears when a group of relevant documents on a particular matter have been summarised for the

purposes of this document. That is, Active Recreation R1* – there are a number of sub-documents available under this heading.

Access to Files by Councillors Policy A1.39Active Recreation R1*Arts and Culture C1*Beaches R3*Building Control D6*Business Services D3*Capital Works ProgramCar Parks T9*Caravan Parks R4*Child Care Centres, complaintsChild Care Centres – Parent Committees C5.02Child Care Centres, Communicable Diseases C5.01City Management Plan (The Gosford City Management Plan consists of the following:

Report 1 – Corporate PlanReport 2 – 3 Year Capital Works ProgramReport 3 – Council’s Program BudgetReport 4 – Sustainability Report incorporating the State of the Environment ReportReport 5 – Council’s Revenue Policy)Report 6 – Quality of Life StrategyReport 7 – EEO Management Plan

Code of Conduct – Councillors and Staff O5.03Code of Meeting Practice A1.47Community Development C5*Corporate Development O1*Customer Service and Communications C2*Delegations of AuthorityDevelopment D6*Development Assessment/Management D8*Drainage Construction E6*Drainage Maintenance E1*Drainage Levy E7*Education and Compliance D1*EEO Management PlanEffluent Generation S3*



Emergency Services H3*Fees and ChargesFees and Charges Information – Revenue PolicyFinancial Management A3*Flooding and Drainage Planning E3*Flood Mitigation E2*Flora and Fauna Report – Somersby Industrial Park 2003Footpaths/cycleway T5*Gifts and Benefits A1.55Gosford City Bushfire Risk Management PlanGosford City Disaster Recovery PlanGosford City District Bushfire Operations PlanGosford LGA – Bush Fire Prone Land MapHistorical Water Quality Data Review and Analysis Final Report 2003Human Resources Policy ManualHuman Resources O3*Information Management and Technology A2*Integrated Management System (Integrating Occupational Health, Safety and Environmental Management)Integrated Planning D2*Land proposed to be compulsorily acquired by CouncilLandscape and Vegetation Management Policy D6.44Levels of ServiceLibraries C0*Lighting T6Liquid Waste Management H1*Local Environmental Plans (LEP)Minutes of Council MeetingsMinutes of Committee MeetingsNatural Reserves R0*Organisation Development O3*Parks R2*Parking T9*Payment of Expenses and Provision of Facilities for Councillors A1.42Performance Management O5*Performance Management O5*Policy RegisterProgram Management *8*Property Services A5*Reserves and Natural Resources R0*Risk Management O4*Road Maintenance T1*Road Construction T0*Sewer Mains and Tunnels S0*Solid Waste Management H0*Support Services A1*Tendering Policy A3.07Traffic T4*Treatment Work S2*Tree Preservation OrderWater Consumer Services W4*Watermains/Reservoirs W2*Waterway Facilities R5*Wharves and Public Transport T7*Works – Capital Works WS5, S5*DocuMEnTs aVaiLabLE FREE oF cHaRGE• Aboriginal Reconciliation and Development Plan• Corporate Plan• Guidelines to Development Control Plan No. 106 – Controls for Site Waste Management• Annual Sustainability Report• Code of Practice – Erosion/Sedimentation Control



• Gosford Vision 2025 – A Strategic Direction for the Future• Fact Sheets• Quality of Life Strategy• Cultural Plan• Redevelopment DSP (Development Service Plan)• Water and Sewer Development Service Plans• Erina DSP• Erina Township DSP• Gosford City Centre DSP• Kariong DSP• Kincumber DSP• Lisarow DSP• Narara DSP• Niagara Park DSP• Pamphlets• Springfield DSP• Wyoming DSP• Gosford City Council Supplement to Sewerage Code of Australia (Sydney Water Edition Version 1)

WSA02-2002• Gosford City Council Supplement to Water Code of Australia (Sydney Water Edition Version 1)

WSA02-2002• Central Coast Sportsground Management StrategyDocuMEnTs aVaiLabLE subJEcT To a FEEThe current fees charged can be found on Council’s Internet Website: www.gosford.nsw.gov.au. The following documents are available for purchase:• Best Practice Guidelines Nutrient Control for Development in Gosford City• Building Over or Near Council Sewer and Water Mains• Building Specification Booklets• Citations and Maps• Civil Construction Specifications• Contributions Plans (CP)• Development Control Plans (listed below in DCP numerical order)• Flood and Drainage Related Studies• Schedule to Specification for Water Supply and Sewerage Works – Volume 2• Social Plans in booklet form for some DCP areas.• Somersby Industrial Landscape Guide• Stormwater, Drainage and Roadworks Specifications• Water and Sewerage Plans and DiagramsGosford City Council’s Development Control Plans (DCPs) and Policies can be downloaded free of charge from Council’s Internet Website: www.gosford.nsw.gov.au. The documents listed below are also available from the Administration Building, 49 Mann Street Gosford subject to a fee.• DCP 5 Narara• DCP 7 Niagara Park• DCP 8 Lisarow• DCP 16 Kincumber• DCP 17 Kincumber No. 2 Brentwood• DCP 20 Hollydell Farm • DCP 21 Kariong• DCP 23 Springfield/Erina Creek• DCP 24 Floralands – Stage 2• DCP 25 Mount White Truck Stop• DCP 26 Surplus Public Land Killcare Heights• DCP 27 Empire Bay Drive, Empire Bay• DCP 28 Manooka Road, West Gosford• DCP 29 Residential Development South Avoca Beach• DCP 30 Brisbane Water Drive and Pacific Highway West Gosford• DCP 33 Victoria and Adelaide Streets East Gosford • DCP 35 Road Transport Facility – Somersby• DCP 36 Erina Valley



• DCP 41 Narara Valley Drive, Niagara Park• DCP 42 Erina/Green Point/Terrigal (Amendment 1)• DCP 44 Emma James Street, Springfield• DCP 52 Springfield – Erina Creek Precinct 2• DCP 55 Terrigal Business Centre• DCP 58 Erina Fair – Amendment 1• DCP 74 Cullens Road, Copacabana• DCP 75 The Ridgeway• DCP 76 Yattalunga (Amendment One)• DCP 78 The Landmark – Berecry Road, Mangrove Mountain• DCP 79 Koolang Road, Green Point• DCP 80 Australian Reptile Park – Wyoming• DCP 82 RTA Depot – Pacific Highway West Gosford• DCP 83 Mobbs Road and Kings Avenue, Terrigal Residential 2(a) Subdivision• DCP 84 Golden Grove Circuit and the Scenic Highway Terrigal• DCP 87 Avoca Drive, Kincumber (Kincumber Hotel)• DCP 88 Port Jackson Road Terrigal• DCP 89 Scenic Quality• DCP 90 The Entrance Road, Forresters Beach• DCP 92 Henry Parry Drive and Pemell Street, Wyoming• DCP 93 Lot 1 DP 776132 Corner Manns and Dell Roads West Gosford• DCP 94 Sun Valley Road Green Point• DCP 95 Boundary Road Kincumber• DCP 96 Ocean View Drive Wamberal• DCP 97 Lot 1 DP 775026 Peats Ridge Road Peats Ridge• DCP 98 Bensville• DCP 99 Taylors Road, MacDonalds Road and Pacific Highway Lisarow• DCP 100 Medium Density Residential Amendment No. 1• DCP 101 Guidelines for the Erection of Communications Facilities• DCP 102 Corner Charles Kay and Terrigal Drives Terrigal• DCP 104 Lot 11 Scenic Highway Terrigal (Amendment 1)• DCP 105 Old Narara Primary School Site Pacific Highway, Narara• DCP 106 Controls for Site Waste Management• DCP 107 Lots 4 and 5 Section 13 DP 1905 Pacific Highway/Renwick Street Wyoming Service Centre• DCP 108 Pt 1 – Land Subdivision• DCP 108 Pt 2 – Single Residences• DCP 108 Pt 3 – Alterations and Additions• DCP 108 Pt 4 – Attached Dwellings• DCP 108 Pt 5 – Residential Buildings• DCP 109 Toomeys Road Lisarow• DCP 110 Bed and Breakfast• DCP 111 Car Parking• DCP 112 Residential Subdivision• DCP 113 Industrial Development• DCP 115 Building in Flood Liable Areas• DCP 117 Child Care Centres• DCP 118 Brothels• DCP 119 Wharves and Jetties• DCP 122 Cut and Fill Restrictions• DCP 124 Parenting Facilities• DCP 125 Coastal Hazard/Beach Frontage• DCP 126 Dual Occupancy• DCP 127 Cluster Housing• DCP 128 Public Notification of Development Applications• DCP 130 Subdivision of Rural and Non Urban Land• DCP 131 Erina Business Centre Signage• DCP 132 Pacific Highway, Niagara Park• DCP 133 Woy Woy Town Centre• DCP 136 Lot 2 DP 605752 Siletta Road, Niagara Park – Amendment 1• DCP 137 Lot 3 DP 712505 Ghilkes Road Somersby• DCP 138 Lot 26 DP 3944 Manns Road – Bulky Goods Salesroom/Showroom



• DCP 139 Lot 4 Trafalgar Ave, Lot 62 Section A DP 8872 Bullion Street and Lot 109 DP 730109 West Street Umina Retail Hardware Store and Associated Car Parking

• DCP 141 Avoca Beach Alfresco Outdoor Theatre• DCP 142 Lot 13 DP 666756 Brisbane Water Dr Point Clare (Amendment 1)• DCP 143 Lots 1,2,3,4,10 and 11 DP 255797 Karalta Road Erina• DCP 144 Festival Development Site Mt Penang• DCP 145 St Huberts Island Mooring Facilities• DCP 146 Ettalong Bowling Club• DCP 148 Complying Development Conditions• DCP 149 Environmental Controls for Development in the Conservation and Scenic Protection 7(c3) –

Tourist Accommodation Zone• DCP 151 Two Lot Rural Residential Subdivision Crystal Avenue, Pearl Beach• DCP 152 Manasseh Frost House Kincumber• DCP 153 Lot 58 DP 10086 Kallaroo Road Bensville – Residential Subdivision• DCP 155 Single Dwellings and Ancillary Structures• DCP 156 Sea Kayaking Operational Base – 25 Broken Bay Road Ettalong• DCP 157 Lot 61 DP 702598 Railway Crescent Niagara Park• DCP 158 Lot 2 DP 1009974 Avoca Drive Kincumber• DCP 159 Character• DCP 160 Laguna Avenue, Copacabana• DCP 161 Ena Street, Terrigal • DCP 162 Residential Development (Pearl Beach)• DCP 163 Geotechnical Requirements for Development Applications• DCP 165 Water Cycle Management• DCP 171 Non Residential Uses within the 7(c2) Zone• DCP 172 Holgate Lot 30 DP 1976 and Lot 11 DP 1000510• DCP 174 Kincumber Fire Station• DCP 175 Gosford Horticultural Institute• Gosford City Centre LEP 2007• Gosford Planning Scheme Ordinance (As Amended)• Interim Development Order No. 122 (As Amended)• LEP 22 Somersby Industrial Park (As Amended)VaRious oTHER PubLicaTions anD sTuDiEs aVaiLabLEStudies are available to the public when adopted by Council. A set fee is determined for individual studies. When original copies are no longer available a photocopying fee applies. A copy of each adopted study is made available to the public at Council’s Administration Building and/or Gosford Library. The current fees charged are available on Council’s internet website: www.gosford.nsw.gov.au.Studies available to the public for inspection include the following:• Avoca Drainage Strategy• Avoca Lagoon Flood Study• Avoca Lagoon Floodplain Management Study• Avoca Lagoon Floodplain Management Plan• Bangalow Creek and Cutrock Creek Flood Study• Bangalow Creek and Cutrock Creek Flood Management Study and Plan• Brady’s Gully – Blanche Street Area Drainage Investigation• Brady’s Gully Creek Floodplain Management Plan• Brisbane Water Plan of Management• Bush Fire Planning Review and Evacuation Management Plan• Broken Bay Beaches Coastal Management Plan• Coastal Lagoon Management Plan for Wamberal, Terrigal, Avoca and Cockrone Lagoons• Coastal Management Study and Plan for Gosford City Open Coastal Beaches• Coastal Open Space System Action Strategy• Cockrone Lagoon Flood Study• Cockrone Lagoon Floodplain Management Study• Cockrone Lagoon Floodplain Management Plan• Copacabana Drainage Strategy• Drainage Investigation Kincumber Catchment• Drainage Investigation Killcare Catchment• Dubbo Gully Plan of Management



• East Gosford Catchment Study• Erina Creek Flood Study• Erina Creek Floodplain Management Study and Plan• Ettalong Beach Foreshore Management Study and Plan• Flora and Fauna Study – Somersby Industrial Park (2003)• Gosford CBD Drainage Strategy• Gosford City Playground Strategy• Gosford Citywide Open Space Recreation Strategy• Gosford Rainfall Scoping Study (2004)• Gosford Water Level (Recorder) Scoping Study (2007)• Green Point Creek, Pearl Beach Floodplain Management Plan• Kahibah, Iluka and Ettalong Creeks, Kahibah and Iluka Lagoons and Selected Reserves at Umina Beach

Rehabilitation and Management Plan• Kariong Area Drainage Investigation• Lower Narara Creek Flood Study• Middle Creek Flood Study• Mudflat Creek / Fraser Road Flood Study• Mudflat Creek Flood Study• Narara Creek Flood Study – West of Hanlan Street• Narara Creek Manns Road to Deane Street Rivercare Study• Narara Creek Manns Road to Deane Street Rivercare Plan• Natural Vegetation of the Gosford Local Government Area, Community Profiles• Natural Vegetation of the Gosford Local Government Area, Technical Report• North Copacabana Catchment Trunk Drainage Study• Peninsula Urban Directions Strategy• Point Clare Trunk Drainage Study, Management Study and Management Plan• Pretty Beach Area Drainage Study• Residential Strategy• Review of the Lower Narara Creek Floodplain Management Study• Rural Lands Study• Stormwater Management Plan for Gosford City• Sun Valley Trunk Drainage Strategy• Terrigal Lagoon Deepening Study Feasibility Study• Terrigal Lagoon Flood Study• Terrigal Lagoon Floodplain Management Study• Terrigal Lagoon Floodplain Management Plan• Terrigal Strategic Plan• Turo Creek Flood Study• Turo Creek Floodplain Risk Management Study and Plan (2007)• Upper Narara Creek Flood Study• Veron Road Area, South Woy Woy Drainage Strategy• Wamberal Lagoon Flood Study• Wamberal Lagoon Floodplain Management Study• Wamberal Lagoon Floodplain Management Plan• Water Supply Review Reports – Joint Water Authority• Wells Street, East Gosford Drainage Strategy• Western COSS Assessment: Final Report December 2002• Wetland Management Study – Brisbane Water area• Wetland Management Study in the Hawkesbury Nepean Catchment• Wetland Mapping Survey of Coastal Wetlands• Wingello Creek Floodplain Management Plan• Woy Woy Catchments – D and E Drainage Investigation• Wyoming Creek Management Plans• Yattalunga Drainage StudyDraft reports may be viewed by the public but are not generally released as their content may substantially change in the final report. At times, where a particular issue evokes the public interest, Council may elect to release the draft report as part of its community participation initiatives.



The following reports are included in this category:• Avoca Beach Storm Wave Inundation Study• Brisbane Water Foreshore Flood Study• Davistown Catchment Flood Study• Empire Bay Catchment Flood Study• Erina Creek Floodplain Management Plan – Review of Worthing Road Creek Flood Management Area• Middle Creek Floodplain Risk Management Study• Middle Creek Floodplain Risk Management Plan• Mudflat Creek / Fraser Road Floodplain Management Study• Mudflat Creek / Fraser Road Floodplain Management Plan• Woy Woy Peninsula Flood StudyUnder the provisions of the Local Government Act 1993, all Council owned land must be classified “Operational” or “Community”. Community land is managed by Plans of Management.The following Plans of Management under the Local Government Act 1993 and the Crown Lands Act are available from the Administration Building, 49 Mann Street Gosford, subject to a photocopying fee on application or may be downloaded free of charge from Council’s internet website at www.gosford.nsw.gov.au• Blackwall Mountain Reserve• Brisbane Water• Broken Bay Beaches Coastal Management Plan• Brooklyn Estuary Management Plan• Caroline Bay• Coastal Lagoons• Community Parks• Ettalong Beach Reserve• Everglades Lagoon System Precinct• Foreshore Parks• Formal Parks• Gosford Foreshore• George Downs Cottage• Grahame Park• Kibble Park• Kincumba Mountain Reserve• Leagues Club Field• Lisarow Wetlands• Natural Areas – Bushland• North Avoca Surf Club• Open Coast Beaches Coastal Management Plan• Patonga Caravan and Camping Area• Saratoga Recreation Area and Wetland• Sportsgrounds• Terrigal Bowling Club• Terrigal Haven• Wilson Road Park Terrigal• Worthing Creek Detention Basin and Parkland• Woy Woy Oval• Yattalunga Foreshore Reserve

sEcTion 2 – sTaTEMEnT oF aFFaiRsIn accordance with the provisions of the Local Government Act 1993, Council has prepared a Statement of Affairs which includes Council’s structure and functions, policies of the Council, procedures for Freedom of Information matters and description of documents.The Statement of Affairs may be inspected free of charge at Council’s Administration Building, 49 Mann Street (PO Box 21), Gosford NSW 2250 between 8.30 am and 5.00 pm, Monday to Friday (public holidays excepted) and Public Libraries.



sEcTion 3 – conTacT aRRanGEMEnTsFreedom of Information requests may be submitted in writing to:

The General ManagerGosford City CouncilPO Box 21Gosford NSW 2250

or the following Council personnel may be contacted in respect to information relating to requests for Freedom of Information or the Freedom of Information legislation:

Community Services and Organisation DevelopmentJennie KeatoTelephone: (02) 4325 8304Environment and PlanningMichelle RitchieTelephone (02) 4325 8239Ros SpainTelephone: (02) 4304 7017City ServicesSue McKellarTelephone: (02) 4325 8257Corporate ServicesJan DavisTelephone: (02) 4325 8115Water and SewerageElizabeth KnightTelephone: (02) 4304 7042

The applicant should try to identify the document. However, if the applicant has insufficient information to accurately identify a document, staff will assist.A Freedom of Information Application form is also available at the Ground Floor Customer Services Counter.A fee of $30 is applicable for each Freedom of Information Application. A processing charge of $30 per hour is also applicable for each non-personal Freedom of Information Application request. For information that is the personal affairs of the applicant the first 20 hours are free. A 50% reduction in fees and charges applies to persons receiving a Commonwealth pension.

Gosford City CouncilPO Box 21Gosford NSW 2250Website: www.gosford.nsw.gov.auEmail: [email protected]

Peter Wilson,General Manager





GouLbuRn MuLWaREE counciLFoi agency no. 2133

sEcTion 1 – PoLicY DocuMEnTsPubLicLY aVaiLabLE DocuMEnTsIn accordance with the Section 12 of the Local Government Act 1993, anyone is entitled to inspect the current version of the following documents free of charge:Annual ReportAnnual Financial ReportAuditors ReportBuilding Application/Approval RecordsBuilding CertificatesBusiness PapersCode of Meeting PracticeCode of ConductContribution Plans

• City Wide Infrastructure• Clyde Street• Common Street – Draft• Ducks Lane Infrastructure (2006)• Marys Mount Development Service Plan• Marys Mount Section 94 Development Contributions Plan 2005• Mulwaree Section 94 Development Contribution Plan (2003-2008)• Draft Marulan Section 64 Infrastructure Plan

Corporate Plan 2007-2012Council’s Delegations and Authorities RegisterCouncil Management PlanDepartment of Local Government ReportsDesignated Persons ReturnsDevelopment Application/Consent RecordsDevelopment Control Plans

• DCP No. 1 – Wind Energy Guidelines• DCP No. 2 – Rural Subdivision for Dwelling Houses• DCP No. 3 – Rural Dwelling Houses and Class 10 Buildings• DCP No. 4 – Un-serviced Village Areas• DCP No. 5 – Poultry Farm Development• DCP No. 6 – Residential Development• DCP No. 7 – Industrial Development• DCP No. 8 – Off Street Parking Code• DCP No. 9 – Advertising Signs• DCP No. 10 – Good Design Statement• DCP No. 11 – Outdoor Dining• DCP No. 12 – Notification• DCP No. 13 – Run-O-Waters Garden Estate• DCP No. 14 – Tallong Park Estate• DCP No. 15 – Marys Mount Road• DCP No. 16 – Goulburn Racecourse Ancillary Development Policy• Draft DCP – Ducks Lane• Draft DCP – Common Street• Draft DCP – Manfred Park• Draft DCP – Clyde Street

Disaster PlanDisclosures Register



Goulburn General Cemetery Master PlanGraffiti Removal RegisterEqual Employment Opportunity Management PlanFees and Charges (See Management Plan)Financial Plan (See Management Plan)Goulburn and Mulwaree demographic profile and projectionsGoulburn Heritage StudyGoulburn LEPHeritage Strategy 2006-08Kenmore Cemetery Master PlanLand and Property PlanMinutes of open Committee MeetingsMinutes of open Council MeetingsMulwaree Community Heritage Study 2002-04Mulwaree LEPMulwaree Settlement Strategy November 2003Plans of Management for Community Land and Compiled Plans of Management for:

• Belmore Park (Draft)• Bushland Reserves• Drainage Reserves• Foreshore Reserves• Goulburn Aquatic Centre• Goulburn Historic Waterworks and Marsden Weir Parkland• Governor’s Hill Bushland (Draft)• Natural Areas• Parks and Playgrounds• Sportsgrounds• Street Trees

Policy RegisterRegister of InvestmentsRegister of Public LandSouth Goulburn Endangered/Threatened Species Management Plan (Now – 2011)State of the Environment ReportStatement of Affairs – FOISummary of Affairs – FOIPolicy Documents – Goulburn Mulwaree Council

• Acquisition of Easements for Development• Additional Domestic Waste Services• Asset Management• Clearance requirements for structures erected adjacent to sewer mains• Commercial Filming Within the City• Community Grants and Donations Schemes• Complaints and Compliments• Council Buildings and Facilities Display Areas• Council Investment• Council Owned Land Sales• Councillor Training and Education• Corporate Uniform• Cost Recovery for Kerb and Gutter and Paved Footpath• Credit Card Usage• Cross-Connection and Backflow Prevention• Debt Recovery• Development Assessment and Decision Making• Disposal of Surplus Goods• Draft Aboriginal Archaeological Survey• Email and Internet Use• Enforcement• Financial Policies For Financial Sustainability• Gift and Benefits• Highway Promotional Signs• Hospitality



• Internal Reporting• Lease of Council Property• Leasing of Council Roads• Management and Maintenance of Lawn Cemeteries• Management Plan for the Enforcement of Class 4 Noxious Weeds• Managing Waste From Outside the Council• Media• Motor Vehicle and Private Use• Occupational Health and Safety• On-Site Storm Water Detention• Noxious Weed Management Program Guidelines• Painting House Numbers on Kerbs• Payment of Expenses and Provision of Facilities to Mayor and Councillors• Plumbing, Drainage and Hydraulics• Private Lanes• Purchasing• Rainwater Tank – New Development• Rating Mixed Development• Receipt of Payment By Credit Card• Service Recognition• Signposting to facilities, services and tourism attractions• Smoke Free Environment• Sponsorship• Staff Training and Education• Subsidy for Sealing Rural Roads• Sun Safe• Supplementary Rates• Support for Festivals and Events• Tourism Events Funding• Trade Waste• Urban Rights of Way• Use of Council Logo By Outside Organisations• Water Allowance – Medical Reason• Water Leakage• Water Restrictions

Former Goulburn City Council Policies – Still applicable to Goulburn Mulwaree Council• Street Names

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s current Statement of Affairs, in accordance with Section 14 (1)(a) and (2) of the Freedom of Information Act 1989, was produced as part of Council’s Annual Report for 2006/07. Council’s Annual Report is available for inspection free of charge.

sEcTion 3 – conTacT aRRanGEMEnTsArrangements to obtain access to or copies of Council documents in accordance with Section 12 of the Local Government Act 1993 can be made by contacting Council’s Public Officer. Requests under the Freedom of Information Act 1989 for access to other documents held by Goulburn Mulwaree Council must be made in writing to the Public Officer and should be accompanied by a fee of $30.00.Copies of the documents can be made available at a fee of 25c per page.Goulburn Mulwaree Council’s Public Officer is contactable during office hours Monday to Friday, 8:30 am to 5:00 pm at the Civic Centre, Bourke Street, Goulburn. Other methods of contact with the Public Officer are as follows:

Public Officer, Goulburn Mulwaree CouncilLocked Bag 22Goulburn NSW 2580Telephone: (02) 4823 4467Fax: (02) 4823 4456Email: [email protected]

Luke Johnson, General Manager





GREaTER HuME sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe Council has the following policy documents available for inspection and/or purchase.Some documents listed below relate to the former Culcairn, Holbrook or Hume Shire Councils. The Greater Hume Shire Council was constituted on 26 May 2004.Governance• Council Meeting Agenda• Council Meeting Minutes• Delegations of Authority Register• Disclosure of Interests Register• 2004/2005 Annual Report• Code of Conduct• Policy for the Provision of Expenses and Provision of Facilities to Councillors• Code of Meeting Practice• Access to Council Documents Policy• Councillor Access to Information and Staff Policy• Council Newsletterscorporate and community services• Schedule of Fees and Charges• 2004/05 Auditors’ Report• 2005/06 Annual Budget and 3-Year Financial Plan• Quarterly Financial Reviews• 2004/05 Financial Statements, including -

Operating StatementStatement of Financial PositionStatement of Changes in EquityCash Flow Statement

• 2005/08 Management Plan and Revenue Policy• Policy Register• Equal Employment Opportunity Management Plan• Section 355 Committees – Development Fees Policy• Internet Policy• Email Policy• Mobile Phone Policy• Uniform Policy• Credit Card Policy• Employee Performance Appraisal Policy• Drug and Alcohol Policy• EEO Policy• Protected Disclosures Policy• Recruitment and Selection Policy• Disciplinary Action Policy• Recognition of Long Service Leave Policy• Higher Duty Pay Policy• Complaints Against Staff PolicyEngineering• Bitumen Resealing Plan• Gravel Resheeting Plan• Plant Replacement Plan



• Road Construction Programme• Roads Register• Water Supply Reticulation Plans• Sewerage Mains Plans• Occupational Health and Safety Policy• Occupational Rehabilitation Policy• Code of Safe Working Practices• Water Main and Sewer Main Extensions Policy• Water Restrictions Policy• Personal Protective Clothing PolicyEnvironment and Planning• Monthly Approvals Processed• Building Specification• House Drainage Plans• Dog Registration Records• Development Register (Determinations)• State of the Environment Report• Hume Local Environmental Plan 2001 and related Development Control Plans• Holbrook Local Environmental Plan• Culcairn Local Environmental Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs has been prepared as at 30 June 2006 and is available for inspection in accordance with the arrangements outlined below.

sEcTion 3 – conTacT aRRanGEMEnTsAll requests for information and/or access to the Council’s policy documents may be made between the hours of 8.30 am to 5.00 pm, Monday to Friday, and should be directed to:

Public OfficerPO Box 99Holbrook NSW 2644Telephone: (02) 6036 0100Facsimile: (02) 6036 2683





GREaT LaKEs counciLFoi agency no. 2135

sEcTion 1 – PoLicY DocuMEnTsThe policy documents held by Council which are available for inspection are:coRPoRaTE DocuMEnTs• Management Plan• Annual Report• Code of Conduct• Code of Meeting Practice• Delegations Register• Register of Disclosures• Land Register (Community and Operational)• Agendas and Business Papers of Council and Committee meetings• Minutes of Council and Committee meetings• Annual Financial Reports• Auditors Report• Social Plan• Register of InvestmentsPLanninG DocuMEnTs• State of the Environment Report• Tea Gardens/Hawks Nest Conservation and Development Strategy (2003)• Great Lakes Rural Living Strategy (2004)• Forster/Tuncurry Conservation and Development Strategy (2003)• Section 94 Contribution Plans• Great Lakes Local Environmental Plan 1996• Manning Local Environmental Plan No.1• DCP 6 Outdoor Advertising• DCP 17 Little Street Foreshore, Forster• DCP 21 Tall Buildings• DCP 22 Myall Quays Estate• DCP 28 Exempt and Complying Development• DCP 29 Tea Gardens Foreshore• DCP 30 Residential – Urban Areas• DCP 32 Forster Town Centre• DCP 31 Subdivision• DCP 33 Stroud Heritage• Draft DCP 34 Acid Sulfate Soils• Industrial Code• Hawks Nest Tea Gardens Housing StrategyPoLicY DocuMEnTs1 – buildingPL-BLD-002 Fencing in Urban Areas – BoundaryPL-BLD-003 Builder Toilet FacilitiesPL-BLD-005 Building Standard – Foreshores of Boomerang and Blueys BeachPL-BLD-006 Building Alignment – Residential AreaPL-BLD-007 Outbuildings and Temporary Structures – Occupation ofCarports and Garages in Urban Areas – Erection ofNotification Policy for Planning MatterRainwater Tanks – Domestic



Relocated DwellingsSeptic Tank SystemSwimming Pools – New and Existing Policy (needs revising)2 – councillors and council committeesPL-CLR-001 Recording of Council and Committee MeetingsPL-CLR-002 Payment of Expenses and the Provision of Facilities to the Mayor, Deputy Mayor and CouncillorsPL-GOV-002 Councillor Access to Information and Interaction with StaffCommittees with Authority Delegated under Section 355 – Establishment ofCommittees with Authority Delegated under Section 355 – Operation of3 – DevelopmentPL-DEV-003 Development and Use of Canals at Forster KeysPL-DEV-004 Applications by Employees of CouncilPL-DEV-005 Applications by CouncilPL-DEV-007 Consideration of Major Projects under Provisions of SEPP(Major Projects) 2005Commercial Poultry and Surrounding Development CodeErosion and Sediment Control PolicyFlood Management (deferred pending clarification and consideration with future flood management plans)Footing Design – Geotechnical ReportStructures within Jonnel CoveTree Preservation Order4 – Finances and RatesPL-FIN-001 Pensioner Rate Rebates – Time FramePL-FIN-002 Pensioner Rate Rebates – Extension ofPL-FIN-003 Continuation of Pension concession – Aged Care FacilityPL-FIN-004 Writing-off Debts to CouncilCommunity Groups – Financial Support toInvestment PolicyPlant Changeovers (deferred pending receipt of report on plant related issues)Purchasing Policy and Procedure ManualRate Subsidies (deferred pending updating)Outstanding Rates and Charges – Recovery ofCredit Card UseCommitments for Expenditure Other Than Goods/Services on Order5 – LibraryCollection DevelopmentComputer and Internet Usage – LibraryLibraryVolunteers – Library7 – Public HealthEffluent DisposalFood Handling StandardsLegionnaires Disease – ManagementOvergrown PropertiesWater Carting8 – Public ReservePL-PRK-001Outdoor Markets OperationsPL-PRK-002 Encroachment on Public Reserves in Dune AreasSpecial Events ManagementSporting and Recreational Facilities UsageCommercial Use of ReservesUse of Council Reserves by Commercial Fitness Groups and Personal TrainersManagement of Illegal Removal of Vegetation for Council Controlled Reserves9 – RegulatoryAdvertising SignsCamping on Private LandFire Management for Council Controlled Natural Areas (deferred pending director’s report)



Noxious WeedsRelease of Dogs (deferred pending any upgrade in accordance with new legislation)Vehicles for Sale on Public Roads10 – Engineering / Roads / TransportPL-ENG-001 Urban House NumberingPL-ENG-002 Rural Property AddressingPL-TRN-001 Street/Road NamingPL-TRN-002 Bicycle PathsPL-TRN-004 Awnings, Verandahs and Balconies over FootwaysPL-TRN-005 Telstra Facilities in Subdivisions and DevelopmentsPL-TRN-006 Piping of Drainage Easements/WaterwaysPL-TRN-007 Heavy Vehicles Hauling Over Public Roads – Levy onPL-TRN-009 Roof / Surface Water DisposalPL-TRN-011 Building over or adjacent to Council’s Stormwater PipelinesPL-TRN-012 Gates on Public RoadsNominated Road NetworkPaving, Kerbing and Guttering Footways – Charges to LandownersPublic Notification/Advertising Required when Works on Council Assets cause Considerable Disruption to the CommunityStreet StallsTree Planting in StreetUse of the Old Pacific Highway for Car RalliesRoad OpeningsRoad Maintenance Risk ManagementFootpath/Cycleway Risk Management11 – staffPL-STF-001 Long Serving Employees – acknowledgment ofInternet and E-mail Usage12 -Waste ManagementAsbestos Waste DisposalAssessment of Properties in Rural Areas – Domestic Waste ServiceClean-Up CampaignCommercial (Solid) Trade WasteLandfill Sites – Substances Excluded fromMobile Garbage Bins (240 litre) – Replacement or RepairMobile Garbage Bins in Rural Areas – Location ofOn-Site Sewage Management Enforcement PolicyUse of Solid Waste Landfills13 – MiscellaneousPL-ADM-003 Use of Council Headquarters FacilitiesPL-COM-001 Commercial Activities at Public Hall FacilitiesPL-GOV-001 Internal Reporting under Protected Disclosures LegislationPL-GOV-003 Fraud and Corruption PreventionPL-GOV-004 Risk ManagementPl-GOV-005 Public Liability Insurance Coverage required from Users/Hirers – Level ofPL-TOU-001 Financial Assistance for Major Events in the Great Lakes AreaComplaints ManagementErection of Election PostersEnvironmental Planning and Assessment Act – Breaches ofGreat Lakes Council CemeteriesHelicopter Landing – CasualOutdoor Eating AreasRecords and Archives PolicyPublic Access to DocumentsModel Privacy Management PlanGifts, Hospitality and BenefitsHunter Regional FilmingPrivate Memorials (to be read in conjunction with Sponsorship Policy below)Sponsorship (to be read in conjunction with Private Memorials Policy above)



sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs published as at 30 June 2007 is available from Council’s Administration Building, Breese Parade, Forster NSW 2428 and on Council’s website at www.greatlakes.nsw.gov.au.

sEcTion 3 – conTacT aRRanGEMEnTsApplications under the Freedom of Information Act 1989 for access to documents in the possession of Great Lakes Council should be accompanied by $30 application fee and directed to:

The Public OfficerGreat Lakes CouncilBreese ParadeForster NSW 2428Telephone: (02) 6591 7268Hours: 8.30 am-4.30 pm, Monday to Friday

A reduction in the fee payable may be applicable in certain circumstances.A significant amount of information is available from Council free of charge and without reference to the Freedom of Information Act and it is suggested contact be made with the Public Officer prior to the lodgment of a formal application.





GRiFFiTH ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsGriffith City Council has a number of policies covering key areas outlined below:Animal ControlApprovals

AdvertisingBuskingVending MachinesDevelopmentFencingNoise Pollution

BuildingsCivic MattersCommitteesCommunity MattersCouncil MattersDalton ParkDevelopmentsDonationsDrivewayEnvironmentFacilitiesFinanceFire BreaksFootpathsHealthIndustrial AssistanceInsuranceKerb and GutteringLandLegalNoxious WeedsParks and GardensPlant and EquipmentPoolsRatesRoadsRoad ReservesSaleyardsSewerageStaffSubdivisionsUtility ServicesVandalismVillages and TownsWasteWater



sEcTion 2 – suMMaRY oF aFFaiRsCouncil’s last published Summary was at 31 December 2007. Further details are available from the contract below.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to these documents may be arranged by contacting:

Mr Duncan McWhirterActing Manager Governance, Administration and Compliance /Public OfficerGriffith City CouncilPO Box 485Griffith NSW 2680Telephone: (02) 6962 8100Facsimile: (02) 6962 7161Email: [email protected]

Inspection may be made during normal Council’s office hours (from 8.15 am to 4.00 pm)





GunnEDaH sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsFor further information regarding the Policy Manual please contact the Deputy General Manager (02) 6740 2116.• Building Line Standard• Bushfire Management Plan for Gunnedah and Narrabri• Code of Accounting Practice• Code of Conduct• Community Services Strategy• Delegations of Authority Plan• Development Applications/Consent Records• Development Control Plans• Disaster Plan• Dual Occupancy Code• Emergency Management Plan (see Disaster Plan)• Emergency Services Plan (see Disaster Plan)• Environmental Planning Instruments• Fees and Charges Policy and Schedule (see Management Plan)• Financial Management Plan• Food Premises Code• Gunnedah/Oxley Community Options Policy – Procedures Manual• Hoardings Policy• Industrial Code• Interim Development Orders (see Local Environmental Planning Instruments)• Library Services Policy• Local Environmental Planning Instruments• Notification of Adjoining Owners Policy• Plans of Management for Community Land• Plant Replacement Program• Privacy Management Plan – Model• Pricing Policy (see Management Plan)• Revenue Policy (see Management Plan)• Rolling Works Program• Section 94 Contribution Plans• Staff Recruitment and Procedures• State of the Environment Report• Subdivision Code• Training Plan• Administration – Corporate Support – Bank• Administration – Corporate Support – Budget Estimates• Administration – Corporate Support – Code of Meeting Practice• Administration – Corporate Support – Communication• Administration – Corporate Support – Community Sponsored Services• Administration – Corporate Support – Competitive Neutrality Complaints• Administration – Corporate Support – Complaints Requests• Administration – Corporate Support – Consultants – Selection and Utilisation• Administration – Corporate Support – Contractors – Public Liability Insurance• Administration – Corporate Support – Council Activities and Functions• Administration – Corporate Support – Electronic Transfer Payments• Administration – Corporate Support – Engineering and Works – Public Liability Insurance• Administration – Corporate Support – Gathering Information



• Administration – Corporate Support – Gunnedah Community Scholarship Fund• Administration – Corporate Support – Information Technology Usage• Administration – Corporate Support – Investments• Administration – Corporate Support – Leasing of Council Land and Property• Administration – Corporate Support – Loans External Bodies• Administration – Corporate Support – Media Releases and Procedures• Administration – Corporate Support – Meeting Notices• Administration – Corporate Support – Naming of Public Infrastructure• Administration – Corporate Support – OHS – Accident Incident Report Investigation Process• Administration – Corporate Support – OHS – Alcohol and Drugs in the Workplace• Administration – Corporate Support – OHS – Armed Holdup Policy Procedures• Administration – Corporate Support – OHS – Entry into Private Property• Administration – Corporate Support – OHS – Hearing Protection• Administration – Corporate Support – OHS – Injury Management• Administration – Corporate Support – OHS – Manual Handling• Administration – Corporate Support – OHS – Occupational Health and Safety• Administration – Corporate Support – OHS – Risk Management System• Administration – Corporate Support – OHS – Safety Footwear• Administration – Corporate Support – OHS – Work Aggression• Administration – Corporate Support – OHS – Workplace Injury Management and Early Intervention Safety

Strategy• Administration – Corporate Support – OHS – Workshop Entry and Safe Procedure• Administration – Corporate Support – Rates – Aggregation of Parcels of Land• Administration – Corporate Support – Rates – Categorisation of Land• Administration – Corporate Support – Rates – Debt Recovery• Administration – Corporate Support – Rates – Pensioner Rate Rebate Applications• Administration – Corporate Support – Rates – Relief Due to Hardship• Administration – Corporate Support – Rates – Water Allowance for Medical Condition• Administration – Corporate Support – Section 356 Small Grants – Criteria and Application• Administration – Corporate Support – Tenders and Procurement• Administration – Corporate Support – Tenders and Quotes• Administration – Corporate Support – Trustee – Dorothea Mackellar Memorial Society Inc• Administration – Corporate Support – Internal Reporting• Administration – Employees – Accrual of Rostered Days Off• Administration – Employees – Acting Appointments• Administration – Employees – Annual Leave• Administration – Employees – Claim for Court Expenses• Administration – Employees – Consultative Committee• Administration – Employees – Corporate clothing• Administration – Employees – Employee Assistance• Administration – Employees – Employee Newsletter• Administration – Employees – Induction Manual• Administration – Employees – Interview and Removal Expenses• Administration – Employees – Jury Duty• Administration – Employees – Leave – Defence Force Reserve• Administration – Employees – Leave Approvals• Administration – Employees – Loss of Personal Property• Administration – Employees – Maternity Leave• Administration – Employees – OHS – Needlestick Injuries• Administration – Employees – OHS Consultation and Committees• Administration – Employees – Overtime• Administration – Employees – Picnic Day• Administration – Employees – Pre-Employment Medical Report• Administration – Employees – Presentation on Resignation• Administration – Employees – Remote Area Housing Fringe Benefits• Administration – Employees – Salary System Summary• Administration – Employees – Senior Staff Contract Annual Remuneration• Administration – Employees – Smoking in the Workplace• Administration – Employees – Staff Manual• Administration – Employees – Staffing Arrangements Public Holidays• Administration – Employees – Sun Protection



• Administration – Employees – Telephones, Provision of• Administration – Employees – Time Off in Lieu• Administration – Employees – Traffic Fines, Payment of• Administration – Employees – Training and Development• Administration – Employees – Training and Professional Development Assistance• Administration – Employees – Union Conferences• Administration – Employees – Vehicle Replacement• Administration – Employees – Workplace Communication• Administration – Engineering and Works – Dividing Fences – Contribution Towards Cost Adjoining Parks

and Reserves• Administration – Governance – Corrupt Conduct – Reporting• Administration – Governance – Disclosure of Interest• Administration – Governance – Disclosures – Councillors and Designated – Primary Return• Administration – Governance – Disclosures – Councillors and Designated – Return• Administration – Governance – EEO Constitution• Administration – Governance – EEO Dispute Resolution Guidelines• Administration – Governance – EEO Management Plan• Administration – Governance – Freedom of Information – Statement of Affairs• Administration – Governance – Payment of Expenses for Provision of Facilities – Community

Representatives• Administration – Governance – Privacy Management• Administration – Information Technology System Use Policy• Administration – Vehicle Fleet• Community Services and Education – Aged and Disabled – GOCO – Policies and Procedures• Development Control Plan – Central Business District• Development Control Plan – Principles of Development• Development Control Plan 6 – East Gunnedah• Economic Affairs – Business Undertakings – Private Works• Economic Affairs – Caravan Parks – Occupation of Caravan on Private Property• Governance – Anti-Corruption – Gift Register• Governance – Corporate – Organisational Principles• Health – Noxious Plants – Pesticide Use Notification Plan• Housing and Community Amenities – 1998 LEP• Housing and Community Amenities – Domestic Waste Management – Delivery and Objectives• Housing and Community Amenities – Housing – Trees and Public Property• Housing and Community Amenities – Public Cemeteries – Monumental Works for Memorial Park

Cemetery• Housing and Community Amenities – Town Planning – Advertising Public• Housing and Community Amenities – Town Planing – Advertising Signage on Public Infrastructure• Housing and Community Amenities – Town Planning – Coal Mining Development• Housing and Community Amenities – Town Planning – DCP – Central Business District• Housing and Community Amenities – Town Planning – DCP – Principles of Development• Housing and Community Amenities – Town Planning – Development Application Refund Fees• Housing and Community Amenities – Town Planning – Flooding and Commercial Premises – Guide to

Development• Housing and Community Amenities – Town Planning – Floodprone Property – House Raising and

Purchase• Housing and Community Amenities – Town Planning – Garage Sales• Housing and Community Amenities – Town Planning – Gunnedah Peoples Market – Operational

Guidelines• Housing and Community Amenities – Town Planing – Headworks Charges• Housing and Community Amenities – Town Planning – Street Trading – Footpath Dining and Display of

Merchandise• Housing and Community Amenities – Town Planning – Subdivision – Capital Works Contribution

Agreements• Mining Manufacturing and Construction – Building Control – Building Certificates• Mining Manufacturing and Construction – Building Control – Building Over Sewers• Public Order and Safety – Alcohol Possession and Consumption – Wolseley Park• Public Order and Safety – Animal Control – Grazing of Stock on Public Roads• Public Order and Safety – Animal Control – Keeping Animals and Birds• Public Order and Safety – Business Premises Flood Protection – Financial Assistance Program



• Public Order and Safety – Fire Protection – Rural Fire Service – Personal Protective Equipment• Public Order and Safety – Fire Protection – Rural Fire Service – Trailers, Tanks and Pumps• Public Order and Safety – Health Administration and Inspection – Alcohol Free Zone• Public Order and Safety – Reward for Vandalism• Recreation and Culture – Public Halls – Hire – Buildings in Cultural Precinct and Other Civic Buildings• Transport and Communication – Footpaths Kerb and Gutter – Bond – Footpath Kerb and Gutter

Reinstatement• Transport and Communication – Footpaths Kerb and Gutter – Bonds Performance – Gutter Crossings and

Driveways• Transport and Communication – Roads – Temporary Closure• Transport and Communication – Unsealed Rural Roads – Firebreaks• Transport and Communication – Unsealed Rural Roads – Road Races• Transport and Communication – Unsealed Rural Roads – Sealing of Isolated Patches• Transport and Communication – Urban Roads – Lanes, Widening of• Water Supplies – Gunnedah – Water Restrictions• Water Supplies – Water Reticulation Networks• Water Supplies – Water Supply License Entitlement

sEcTion 2 – sTaTEMEnT oF aFFaiRsGunnedah Shire Council’s most recent Statement of Affairs (June 2007) is available to the public free of charge from the Public Officer.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to policy documents can be arranged by contacting:

Public OfficerGunnedah Shire Council63 Elgin StreetGunnedah NSW 2380Office Hours: 9:00am to 5:00pm, Monday to FridayTelephone: (02) 6740 2100Facsimile: (02) 6740 2119Email: [email protected]





HaWKEsbuRY ciTY counciLFoi agency no. 2145

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are available for inspection, free of charge, at the Council Offices during office hours (Monday to Friday 8:30am to 5pm):Advertising CodeAnnual ReportAuditors ReportCode of ConductCode of Meeting PracticeContribution Plans – Section 94 ContributionsDelegations RegisterDisabled Access PolicyEmail and Internet PolicyFencing CodeFood Premises CodeHawkesbury Development Control PlanHawkesbury Local Environmental Plan, 1989, as amended.Land RegisterManagement PlanMediation PolicyMinutes of Committee MeetingsMinutes of Council MeetingsOccupational Health and Safety PolicyOn-the Spot Fines PolicyPersonnel Policy and Procedures ManualPlans of Management for Community LandPolicy Documents RegisterPolicy for the Payment of Expenses and Provision of Facilities to CouncillorsRecycling PolicySmoke Free Work Environment PolicyState of the Environment ReportSwimming Pool Fencing PolicyTendering PolicyTree Preservation OrderWebsite Links and Referencing Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs for the Hawkesbury City Council is produced in Councils Annual Report.



sEcTion 3 – conTacT aRRanGEMEnTsRequests under the Freedom of Information Act for access to documents should be accompanied by the prescribed application fee and directed in writing to:

The Freedom of Information Co-ordinatorHawkesbury City CouncilPO Box 146Windsor NSW 2756

Enquiries may be directed to:The Freedom of Information Co-ordinatorPhone: (02) 4560 4444Fax: (02) 4560 4400

during office hours (Monday to Friday 8.30am to 5.00pm).





HaY sHiRE counciL

sEcTion 1 – DocuMEnTsThe Council holds the following documents which may be accessed for information:Code of ConductCode of Meeting PracticeDelegations of AuthorityDisaster PlansBush Fire Management Plan OperationsEEO Management PlanEnvironmental Planning InstrumentsManagement PlanDemand Management PlanDrought Management PlanPedestrian Access Management PlanCommunity and Social PlanState of the Environment ReportMinutes of Committee MeetingsMinutes of Council Ordinary Meetings

administrative memorandacorrespondencereports and working papers relating to the carrying out of the functions of the Council including Council’s

Policy RegisterCouncil’s Policy Register contains the following policies:

Access to RoadwaysAdvertising – Highway signsAdvertising-Placement of articles on Councils FootpathAerodrome – Lease of LandAerodrome Emergency PlanAgricultural Chemicals- Use and ApplicationAlfresco DiningAmusement Centres and MachinesAnimalsApplication for Road OpeningArtsAustralia DayBridge PolicyBusiness EthicsBuilding LineBuilding MattersBuilding Over SewersCemetery FeesChannel SpecificationClass 4 Noxious Weeds Management PlanCode of ConductCommunity Service ObligationComplaints and EnforcementsConfined SpacesConflict of InterestCouncil Meetings – Code of PracticeCouncil ServicesCode of Safe Working



Councillors – Payment of Annual Fees for CouncillorsCouncillors – Payment of Councillors Expenses and Provision of FacilitiesDogs – sale from poundDonationsEmail and Internet PolicyEthnic Affairs Priorities Statement (EAPS)Equal Employment OpportunityFencingFirebreaksFire Fighting Water Connections 2005Flood Mitigation WorksFood PremisesFootpathGates and Race SpecificationGathering InformationHard Hats – Safety PolicyHardship PolicyHazardous Waste IncidentsHeadworks ChargeHire of HallsImmunisationInduction ManualInterest Free LoansInvestmentsKey to Town/ShireLocal Approvals Policy – Building ApplicationsLocal Orders Policy 18 – Keeping of Animals and BirdsLocal Orders Policy 21 – Premises Placed or Kept in Safe or Healthy ConditionLocal Orders Policy 30 – To Comply with an ApprovalLocal Orders Policy 5(h) – Failure to Comply with Drainage StandardsMultiple Occupancy DevelopmentsNeighbour NotificationNon-SmokingNoxious WeedsNoxious Weeds – Control of Noxious PlantsOccupational Health and SafetyOn-Site Sewer ManagementPark SignsParking CodePlayground PolicyPotentially Contaminated SitesProtected Disclosures Act Private Structures PolicyPrivate Structures SubsidyPrivate WorksProtocolProvision of Services beyond the Town Improvements Boundary – SeweragePublic Gates and Motor By-Passes on Public RoadsPurchasingRamps SpecificationRates – Late PaymentsRehabilitation – Return to WorkScholarships – Duval and Macleay – Constantine Memorial ArtsSewer – Discharge of Liquid Trade Waste to SewersSewer- Repair of Sewer ConnectionsSewer – Responsibility of Sewer MainsRural Road Pavement Risk ManagementSigns as Remote SupervisionStaff InteractionStaff MatterStaff – Training ProgrammesStaff – Vehicle Leasing



Street Stalls and RafflesStreet TradingStreet TreesTree Dispute on Private PropertySun SafeSwimming Pool- Hours of UseTidy TownsUrban Road Pavement Risk ManagementUrban Street AmenitiesVandalismWaste Disposal Site – Opening TimesWorkplace Bullying.

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of Council’s Statements of Affairs is available from the Public Officer.

sEcTion 3 – conTacT aRRanGEMEnTsAny Freedom of Information enquiries concerning the Council’s affairs should be directed to:

The Public OfficerHay Shire CouncilPO Box 141Hay NSW 2711Telephone: (02) 6993 1003Fax: (02) 6993 1288Email: [email protected]

The Council’s office hours are 9am to 5pm Monday to Friday.





HoRnsbY sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsHornsby Shire Council’s policy documents are listed hereunder:DocumentCategory Document Title CASD = Council Approved Statutory Document DCP = Development Control Plan POM = Plan of ManagementCode Animals – KeepingCode Biodiversity Conservation StrategyCode Brooklyn and Dangar Island Sewerage Scheme ConnectionCode BushcodeCode Compliance – Environment DivisionCode Development Disputes – Facilitation and MediationCode Green OffsetsCode Greywater ReuseCode Hornsby MallCode Hornsby Mall – Outdoor SeatingCode Landscape – Development and Building ApprovalCode Lease/Licence of Council Land and Buildings to Community GroupsCode Library and Information ServicesCode Library and Information Services – Collection DevelopmentCode Mount Kuring-gai Sewerage Scheme ConnectionCode Offsets OriginalCode Statutory – Code of ConductCode Statutory – Code of Conduct – Conflict of DutiesCode Statutory – Code of Meeting PracticeCode Statutory – Privacy Management PlanCode Stormwater ManagementCode Sustainable Energy for New Council AssetsCode Triple Bottom LineDCP Access and Mobility DCP (CASD)DCP Berowra Cowan DCP (CASD)DCP Brooklyn DCP (CASD)DCP Business Lands DCP (CASD)DCP Byles Creek DCP (CASD)DCP Car Parking DCP (CASD)DCP Cherrybrook Precinct DCP (CASD)DCP Community Uses DCP (CASD)DCP Dangar Island DCP (CASD)DCP Duffy Avenue Precinct, Westleigh DCP (CASD)DCP Dural Service Centre DCP (CASD)DCP Dural Village Centre DCP (CASD)DCP Dwelling House DCP (CASD)DCP Exempt and Complying Development DCP (CASD)DCP Extractive Industries – Maroota DCP (CASD)DCP Heritage DCP (CASD)DCP High Density Multi-Unit Housing DCP (CASD)DCP Hornsby Town Centre DCP (CASD)DCP Industrial Lands DCP (CASD)DCP Low Density Multi-Unit Housing DCP (CASD)



DCP Medical Support DCP (CASD)DCP Medium Density Multi-Unit Housing DCP (CASD)DCP Medium-High Density Multi-Unit Housing DCP (CASD)DCP Notification and Exhibition DCP (CASD)DCP Outdoor Advertising DCP (CASD)DCP Pennant Hills Commercial Centre DCP (CASD)DCP Residential Subdivision DCP (CASD)DCP River Settlements DCP (CASD)DCP Rural Lands DCP (CASD)DCP Sustainable Water DCP (CASD)DCP Waste Minimisation and Management DCP (CASD)LEP Hornsby Shire Local Environmental Plan 1994Plan Catchments Remediation Rate Plan of Capital WorksPlan Developers’ Contributions Plan (CASD)Plan International Council for Local Environmental Initiatives Water Action PlanPlan Leisure Strategic PlanPlan Tree Management PlanPolicy Aboriginal Reconciliation Statement of CommitmentPolicy Access and EquityPolicy Audio Recording of Council MeetingsPolicy Carriageway WidthsPolicy Circuses – Use of AnimalsPolicy Civil Infrastructure – Heritage Conservation and Selected AreasPolicy Civil Infrastructure – MaintenancePolicy Civil Infrastructure – ProvisionPolicy Cleaning – Council BuildingsPolicy Cleanliness – Public PlacesPolicy Code of Conduct – Investigation of ComplaintsPolicy Community RepresentationPolicy Competitive Provision of Services and Security of EmploymentPolicy Complaints HandlingPolicy Consultants – Engagement and SelectionPolicy Consultants Engaged by Council – Pecuniary InterestPolicy Contaminated Land ManagementPolicy Corporate Attire – Outdoor StaffPolicy Corporate ColoursPolicy Council Buildings – Use by KindergartensPolicy Council ResolutionsPolicy Councillors and Staff – Legal AssistancePolicy Councillors and Staff – Memo of UnderstandingPolicy Councillors and Staff – Provision of Information and InteractionPolicy Councillors’ Questions and MemosPolicy Councillors’ Questions and Requests of StaffPolicy Council’s Spokespersons for Media EnquiriesPolicy Customer ServicePolicy Delegation of Authority – Grant Lease/Licence AgreementsPolicy Disposal of LandPolicy Document AccessPolicy Donations and Grants – Council Cash and Non-CashPolicy Environmental Management SystemPolicy Equal Employment OpportunityPolicy Filming in the ShirePolicy Footpath and Footway WidthsPolicy Footpath Levels – AlterationsPolicy Freedom of SpeechPolicy Garden CompetitionPolicy GrantsPolicy Industrial Agreement Severance PaymentsPolicy Information Systems TechnologyPolicy Insurance Protection for Councillors, Staff and VolunteersPolicy Investment of Surplus Funds



Policy Kerbing Guttering and Footpaths – Contributions for ConstructionPolicy Land – Lease/Licence by CouncilPolicy Land Property Sales – Use of FundsPolicy Lease FinancingPolicy Leave – ConcessionalPolicy Library and Information Services – Provision of BranchesPolicy Litter Bins – Design and Location in Public PlacesPolicy Loan BorrowingsPolicy Mayoral InterviewsPolicy Mount Kuring-gai Sewerage Scheme ConnectionPolicy Organisation DevelopmentPolicy Organisational Performance ReviewPolicy Parking Restrictions – Council Car ParksPolicy Policies and Codes Review, Adoption, AlterationPolicy Proposed Council DevelopmentsPolicy Public and Community InputPolicy Public ForumPolicy Public Meetings – Staff AttendancePolicy Publications by Council – Visual PresentationPolicy Purchasing and Contracting SustainabilityPolicy Rates Relief – HardshipPolicy Recycled Products – UsePolicy Recycling – LogoPolicy Recycling – Waste MatterPolicy Reporting of Corruption, Maladministration and Substantial WastePolicy Restricted Asset Account – Capital Projects – Debt RetirementPolicy Restricted Asset Account – Land AcquisitionPolicy Restricted Asset Account – Parks DevelopmentPolicy Restricted Asset Accounts – InternalPolicy Road Boundary LevelsPolicy Road Closures and Special Event Traffic ManagementPolicy Road Improvement Projects – Funding AllocationPolicy Roads – Light TrafficPolicy Roads and Footpaths – OpeningPolicy Services – Child Care Centre OperationsPolicy Services – Over 55Policy Smoke Free EnvironmentPolicy Sponsorship – Council’s InvolvementPolicy Statutory – Councillors – Expenses and FacilitiesPolicy Stormwater – On-site DetentionPolicy Street LightingPolicy Street SignsPolicy Sullage CollectionPolicy Sullage DepotPolicy Sustainable Energy Policy for New Council AssetsPolicy TendersPolicy Travel – Interstate and OverseasPolicy Vehicular CrossingsPolicy Waste ContainersPolicy Waste Service – Provision ofPolicy Waste Storage – Proposed DevelopmentsPolicy Water ConservationPolicy Youth ServicesPOM Berowra Estuary Management PlanPOM Brooklyn Estuary Management PlanPOM Department of Energy and Utilities Water Management PlanPOM Generic Plan of Management for Community Land and Crown Reserves – District 1 (CASD)POM Generic Plan of Management for Community Land and Crown Reserves – District 2 (CASD)POM Generic Plan of Management for Community Land and Crown Reserves – District 3 and 9

(CASD)POM Generic Plan of Management for Community Land and Crown Reserves – District 8 (CASD)



POM Generic Plan of Management for District 4 (CASD)POM Generic Plan of Management for District 6 (CASD)POM Management Plan (CASD)POM Management Plan Quarterly Reviews (CASD)POM Plan of Management – Bar Island (and appendices) (CASD)POM Plan of Management – Brickpit Park, Thornleigh (CASD)POM Plan of Management – Fagan Park (CASD)POM Plan of Management – Greenway Park (CASD)POM Plan of Management – Hastings Park, Castle HillPOM Plan of Management – Lillian Fraser Garden, Pennant HillsPOM Plan of Management – Significant Areas Bushland (CASD)Register Delegations Register (CASD)Report Annual Report (and Report to the Community) (CASD)Report State of the Environment Report (CASD)Strategy Sports Facility StrategyStrategy Sustainable Total Water Cycle Management Strategy Tree Preservation Order (CASD) Statement of Affairs (CASD) Summary of Affairs (CASD)

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s most recent Statement of Affairs was published under the Act.

sEcTion 3 – conTacT aRRanGEMEnTsWritten requests for inspection and/or purchase of Council’s policy documents or supply of Council’s Statement of Affairs should be directed to:

The Public OfficerHornsby Shire CouncilPO Box 37Hornsby NSW 1630

Inspection of these documents may be undertaken at Council’s Administration Centre, 296 Pacific Highway, Hornsby, 8.30am to 5.00pm Monday to Friday. Telephone enquiries should be directed to the Public Officer (02) 9847 6608, 8.30am to 5.00pm Monday to Friday.

Council ChambersHornsby Shire CouncilPO Box 37Hornsby NSW 1630www.hornsby.nsw.gov.au

R. J. Ball,General Manager





HunTERs HiLL counciL

sEcTion 1 – PoLicY DocuMEnTs1.1 Amusement Machines1.2 Keeping of Animals1.3 Code of Meeting Practice1.4 Council Organisation Chart1.5 Councillors and Staff – Code of Conduct1.6 Committees – Terms of Reference1.7 Delegation of Powers to Mayor1.8 Delegation of Powers to Deputy Mayor1.9 Signing of Bank Documents and Cheques1.10 Policy/Procedure on Investments1.11 Noise Control Act – Guidelines1.12 Film and Television Locations1.13 Parks and Reserves – Boronia Park – Regulations1.14 Parks and Reserves – Regulations1.15 Use of Parks and Reserves1.16 Use of Council Vehicles1.17 Staff Gratuities1.18 Wages Staff – 9-Day Fortnight – Rules and Conditions1.19 Salaried Staff – Working Conditions1.20 Ranger/Ordinance Inspector1.21 Construction and Use of Tennis Courts1.22 Tree Preservation Order1.23 Trees1.24 Noxious Plants – Notice of Proclamation1.25 Sandstone Kerbs and Gutters1.26 Traffic and Parking Offences1.27 Clothing Policy – Issue of Hats1.28 Drug and Alcohol Use1.29 Interstate and Overseas Travel1.30 Complaints Handling1.31 Purchase of Goods, Services and Materials1.32 Access to and Use of Email1.33 Bushcare Volunteer Management1.34 Bushland Management1.35 Child Protection1.36 Communication1.37 Human Resource Policy Manual1.38 Filming Protocol and Manual1.39 Moocoobola Festival1.40 Outdoor Eating1.41 Payment of Fees and Expenses and Provision of Facilities to Councillors1.42 Playing Field Bookings (Seasonal)-Hirings1.43 Privacy Code of Practice1.44 Total Asset Management1.45 Variable Working Hours-Salaried and Contract Staff1.46 Occupational Health and Safety1.47 Sponsorship Guidelines1.48 Internal Reporting1.49 Street and Reserves Tree Planting1.50 Protection of Fauna During Tree and Vegetation Removal



1.51 Access to Information1.52 All Works and Change of Use on Council Properties1.53 Conflict of Interests1.54 Councillor Access to Information and Interaction with Staff Policy1.55 Councillor Oath and Affirmation Policy1.56 Donation of Attendance Fees by Councillors1.57 Equal Employment Opportunity1.58 Financial Strategies1.59 Garages and Carports1.60 Gifts and Benefits1.61 Guidelines for Stonewalls1.62 House Numbering Policy1.63 Leaseback Agreement1.64 Media Policy1.65 Salary Sacrifice1.66 Staff Education1.67 Street Stalls1.68 Subdivision of Land1.69 Use of Roads and Footpaths for Construction Zones1.70 Workplace Bullying1.71 Council Values1.72 Council Charter1.73 Statement of Business Ethics1.74 Code of Administrative Good ConductLocal Environmental and Development control Plans2.1 Hunters Hill LEP No. 12.2 Hunters Hill LEP No. 2 Rezoning2.3 Hunters Hill LEP No. 3 Rezoning – Open Space2.4 Hunters Hill LEP No. 4 Rezoning – Business2.5 Hunters Hill LEP No. 5 Rezoning – Residential 2(b)2.6 Hunters Hill LEP No. 6 1 and 1a Junction Street2.7 Hunters Hill LEP No. 7 Pulpit Point2.8 Hunters Hill LEP No. 8 109-111 Pittwater Road2.9 Hunters Hill LEP No. 9 Open Space2.10 Hunters Hill LEP No. 10 35 Gladesville Road2.11 Hunters Hill LEP No. 11 Pulpit Point2.12 Hunters Hill LEP No. 12 Lane Cove River County Road2.13 Hunters Hill LEP No. 13 Pulpit Point2.14 Hunters Hill LEP No. 14 Heritage Matters2.15 Hunters Hill LEP No. 15 1 and 3 D’Aram Street2.16 Hunters Hill LEP No. 16 16 Junction Street2.17 Hunters Hill LEP No. 17 Clarkes Point2.18 Hunters Hill LEP No. 18 Riverglade2.19 Hunters Hill LEP No. 19 Hunters Hill Hotel2.20 Hunters Hill LEP No. 20 Massey Street2.21 Hunters Hill LEP No. 21 163-165 Victoria Road, Gladesville2.22 Hunters Hill LEP No. 22 Development of Integrated Housing2.23 Hunters Hill LEP No. 23 Amendment 1 LEP No.12.24 Hunters Hill LEP No. 24 32 Alexandra Street – Post Office2.25 Hunters Hill LEP No. 25 161 Victoria Road – Police Station2.26 Hunters Hill LEP No. 26 School Sites2.27 Hunters Hill LEP No. 27 Rezoning – 14 Madeline Street2.28 Hunters Hill LEP No. 28 32 Alexandra Street – Rewording of Uses2.29 Hunters Hill LEP No. 29 Increased uses in Open Space Zones2.30 Hunters Hill LEP No. 31 Amendments in response to SEPP 53 Garden Area Definition2.31 Hunters Hill LEP No. 33 Municipality – Additional Heritage Items2.32 Hunters Hill LEP No. 34 167-171 Victoria Road -Allow Residential Use2.33 Hunters Hill LEP No. 35 Municipality – Clause 15 Height Controls2.34 Hunters Hill LEP No. 36 Municipality – Exempt and Complying Development and Clause 22

Amendment definition



2.35 Hunters Hill LEP No. 37 10 Cowell Street-Rezoning2.36 Hunters Hill LEP No. 38 10 Ryde Road Rezoning2.37 Hunters Hill LEP No. 39 50 Gladesville Road Rezoning2.38 Hunters Hill LEP No. 40 Municipality-Permitting refreshment rooms in 3 (b) and 3 (c) zoned and

shops in 3 (b)2.39 Hunter Hill LEP No. 50 32 Alexandra Street2.40 Hunters Hill LEP No. 51 1-5 North Parade2.41 Hunters Hill LEP No. 52 55 Woolwich Road2.42 Hunters Hill DCP No. 1 39-41 Augustine Street2.43 Hunters Hill DCP No. 2 40-42 Mary Street2.44 Hunters Hill DCP No. 5 1 Sea Street2.45 Hunters Hill DCP No. 9 1-3 D’Aram Street2.46 Hunters Hill DCP No. 10 Riverglade Development2.47 Hunters Hill DCP No. 11 Riverglade Development2.48 Hunters Hill DCP No. 13 15 Collingwood Street2.49 Hunters Hill DCP No. 14 Advertising signs2.50 Hunters Hill DCP No. 15 (Amendment 1) Residential Development2.51 Hunters Hill DCP No. 16 Barons Crescent2.52 Hunters Hill DCP No. 17 Residential Subdivision2.53 Hunters Hill DCP No. 20 Notification Policy2.54 Hunters Hill DCP No. 21 Commercial Development2.55 Hunters Hill DCP No. 22 Cowell Street2.56 Hunters Hill DCP No. 23 Access and Mobility2.57 Hunters Hill DCP No. 25 Sustainable Water2.58 Hunters Hill DCP No. 26 Child Care Centres

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s latest Statement of Affairs was published on the 1 July 2008, and will be updated and published again on the 1 July 2009. Copies will be available for inspection, free-of-charge or $5.00 to purchase by contacting Council’s Freedom-of-Information Officer.

sEcTion 3 – conTacT aRRanGEMEnTsCouncil’s documents may be accessed by contacting the Customer Service/Freedom of Information Officer, Mondays to Fridays, by either:

Telephone: (02) 9879 9420 directTelephone: (02) 9879 9400 switchbetween the hours of 800am and 5.00pmFax: (02) 9809 7338Email: [email protected]

or by writing to:Hunter’s Hill CouncilPO Box 21Hunter’s Hill NSW 2110

orHunter’s Hill CouncilSNDX 99626Hunter’s Hill





HuRsTViLLE ciTY counciL

sEcTion 1 – PoLicY DocuMEnTs‘Peg Out’ SurveysInspection of Buildings – Liquor Act 1982The Library (Amendment) Act 1975Accident CompensationAccident Prevention PolicyAccidentsAcquisition of Properties – Valuation ofAdvertising – Council CommentAdvertising – Seats in Residential AreasAgreement – Hurstville/Rockdale Home Library ServiceAgreement With Other Council’s – Reciprocal BorrowingArmy Reserve Employers’ SupportAudible Communication Devices – Use in Council ChamberAustralia Day CelebrationsAuthority for Principal Building Surveyor for Approval of Jetties, Ramps and PontoonsLocal Gov.Act, Authority Under Provision – City ManagerBand Performances – Hurstville BoulevardBanners – Erection of Across Forest RoadBicycle RacesBowling Clubs – Rentals and Subsidies Paid to and byBuildings Lines – Brick FencesBusiness Papers – Prepation ofCasual Care CentreCatering and Refreshments – CostCertification of AccountsCharges for Green Fees at Golf CoursesCharity Clothing Bins – Location and Control ofChild Care PolicyCircuses and Carnivals – Use byCitizen of the Year AwardsCity Manager – Disposal of Minor Office FurnitureCivic Centre – Reduced ChargesCivic Centre – Use by Hurstville Community CommitteeCivic Cinema – Use by Local Service ClubsClean-up ServiceCleaning DepositClosure of Playing FieldsCo-operative Storage System – The Metropolitan Chief Librarians’ Committee (NSW)Code Of Meeting PracticeCollection ServiceCommercial Leases – Rental Bond/Bank GuaranteesCommon Seal of CouncilConference Travel ArrangementsConstruction of Vehicular CrossingsContracts of EmploymentCouncil Meeting ProceduresCouncil Meetings and General BusinessCouncil Motions – Referred to MP’s or Government DepartmentsCouncil Officers – Invited to Attend Public MeetingsCouncillors and Senior Officers



Deferral of Payment – Town Improvement Local RateDelegations of Powers of CouncilDemolition and Excavation Works aDevelopment and Building ApplicationsDiment Way – Use by Charitable OrganisationsDirect Payment of Salaries and WagesDisabled ParkingDisabled PersonsDisciplineDisclosure of Interests –DonationsDonationsDonations/Subsidies – Sport, Recreation or Cultural ActivitiesDrainage Construction Through Private PropertyDrainage Improvement RatesDual Occupancy – Section 149 CertificateEaster WorkElections – Use of PA Systems and Information TablesEncroachment of Fences and Minor Buildings on Public RoadsEntertainment Centre FacilitiesEqual Employment Opportunity PoExamination Summonses/ExaminersExtension of Delegations in the Processing of Development Applications.Facilities for Payment of AccountsFamily Day Care CentreFamily Planning Clinic – ImplementationFamily Planning Clinic – Site ForFences – Guidelines for Applications to Council for Contribution Towards ReplacementField MaintenanceFilm Making Within the City – PFirst Aid TrainingFloodlighting for Training Purposes – Winter SeasonFloral EmblemFootway – ConstructionFootway – ConstructionFootway – Contribution PolicyFootway – Contribution PolicyFootway – Replacement in Redeveloped AreasForeshore – Building LineGolf Course – Usage by the Public and Social Golf ClubsGroup Personal Accident SchemeG.R.O.W. Use of Hurstville Baby Centre FacilitiesHairdresser or Beauty Salon Licence FeeHigher DutiesHistorical PlaquesHome ServiceHurstville Aquatic Leisure CentHurstville Car ParksHurstville Community Committee – FestivalsHurstville House – Lease of PremisesHurstville Senior Citizens and Community Centre – Night Time BookingsIdentification CardsImproved Lighting Standards – ParksIncentive SchemeIncoming correspondence – AcknowledgmentIndustrial Agreements – FlexitimeInformation Kiosk – Use ofInspection of Buildings – Liquor Act, 1982Inter-Library Loan VanIntroduction of 38 Hour WeekJoint Local History Collection



Jury ServiceShiroishi City Council, JapanKingsgrove Community Aid Centre – Podiatry ServiceLeave Without PayLessees – Land TaxLevy on Bowling ClubsLibrary – Aims and ObjectivesLibrary – CensorshipLibrary – Donations of MaterialLighting of Beverly Hills ParkLimitation of Increases in General Rates and Garbage Charges for 1989Local Government Annual Sporting Competitions – Blue Mountains City CouncilLocal Government AssociationLocal Government Act, Authority Under Provision – City ManagerLocks to Parks and Public ReservesLong Day Care Centres – Child Safety IssuesLong Service Leave – Broken ServiceLong Service LeaveMaintenance – State Emergency Services VehicleMatters of PrivilegeMayoral CarMedical Examination – on Retirement/RecruitmentMembers of Council – Presentation to Long Serving MembersMinimum Building Lines – LanesMowing of Nature StripsNatural Watercourses – NoticesNatural Waterways – ProsecutionNight LightingNumbering of Houses – Allocation ofNumbering of Houses on KerbsNumbering of Houses on KerbsOatley Park – Fire SafetyOccupational Rehabilitation PolicyOpening PrayerOyster Leases – RenewalPaid to Council MembersParking Arrangements – Civic CentrePensioners – Supply and DeliveryPerpetual Trophies – Presentation of to SchoolsPersonal Accident – Voluntary Workers and OrganisationsPersonal Injury PolicyPinball Machines on CommercialPole Depot – User GroupsPrevious Resolution of CouncilProfessional IndemnityProhibition of Activities in Parks and ReservesPublic Access to PlansPublic FootwaysPublic Liability – Bush RegenerationPublic Reserves and Parks – SignsPublic Reserves and ParksPublic Toilets – Barratt StreetAuthority for Principal Building Surveyor for Approval of Jetties, Ramps and PontoonsDonations/Subsidies – Sport, Recreation or Cultural ActivitiesRate Income BaseRebates – PensionersRebates – War WidowsReciprocal Borrowing of Books – State GovernmentRecovery of UnpaidReferences Under SealRefreshments – Hours



Regional Waste BoarRemoval of Trees – Erection of Structures Within Foreshore Building LineRequests and Petitions ForResource AdministrationRetirement of Staff – Attendance at SeminarsRoad ClosuresRoundabouts – Lighting atStaff Matters – Kuring-Gai College of Advanced Education, University of New South Wales, Sydney Technical

College, Riverina CollegeSale of Promotional MaterialSenior Staff – Future AppointmentServicesSewerage – Damage to LinesShiroishi City Council, JapanSingle Dwelling HousesSmokingSpecial Leave for Advanced Tertiary QualificationsSporting or Playing Fields – Seasonal UseSports Advisory CommitteeSSROC – Delegates toStaff Consultative Committee –Staff Matters – Kuring-Gai College of Advanced Education, University of New South Wales, Sydney Technical

College, Riverina CollegeStandardisation of Building Application FormsStanding Orders – Ordinary MtgStreet Closures for FestivitiesStreet Lighting – Alteration ofStreet Signage – Colour and TypeStreet Stalls – Policy Re: ConductStreet Trees – Removal and ReplacementStreet TreesSupplementary Severance PaymentsSupply of Soil and MulchSupport Local Gov. Assoc. Pos.Survey of Historical BuildingsSydney Children’s Film CircuitTape Recordings at Council MtgsTechnical Training – Garden StaffTemporary Access to ReservesTemporary Approvals – GeneralTennis Courts – Reduced FeesThe Library (Amendment) Act, 1975Third Runway Kingsford Smith AirportTown Improvement Local Rate – Levy – Beverly HillsTraining and AppraisalsTraining and Development PolicyTrees – Builders’ DeclarationTrees – Damage DepositTrees – Preservation OrderTrees on Council PropertyTwin Towns – ProgrammeStaff Matters – Kuring-Gai College of Advanced Education, University of New South Wales, Sydney Technical

College, Riverina CollegeUnderground Power CablesUntaken Sick Leave – ApprenticesUsage – Hurstville OvalUsage During Wet WeatherVarious Reserves – Use of For Fund RaisingVehicular Crossings – Kerb and GutteringVehicular CrossingsWestfield Contribution – Child Care Centre



Woodville StreetWork Experience SchemeWorkers’ CompensationWorkforce CPR Training CourseYouth Centre – Establishment ofYouth Drop-In Centres“White Step” Promotion

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent Statement of Affairs prepared by Council as required under Section 14 of the Freedom of Information Act is in respect of the period ended 30 June 2008, and will be published in the Annual Report.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to the Policy Documents referred to in Section 1 can be made by contacting the Freedom of Information Co-ordinator:

Senior Manager AdministrationHurstville City CouncilPO Box 205Hurstville BC NSW 1481

orCivic CentreMacMahon StreetHurstville NSW 2220Telephone: (02) 9330 6222Facsimile: (02) 9330 6223Email: [email protected]

Requests for access under the Freedom of Information Act 1989 to other documents held by Hurstville City Council should be submitted in writing providing specific details of the documents to which access is requested to the abovementioned address and must be accompanied by the applicable fee of $30.00.

Victor G. D. Lampe,General Manager





inVERELL sHiRE counciLFoi agency no. 2153

sEcTion 1 – PoLicY DocuMEnTsSubject to the Freedom of Information Act 1989 Inverell Shire Council holds the following documents, which may be accessed for information:• Code of Conduct• Code of Meeting Practice• Annual Report• Annual Financial Reports• Auditor’s Report• Management Plan• EEO Management Plan• Payment of Expenses Incurred by, and the provision of facilities to, Councillors Policy• Land Register• Investment Register• Returns of the Interests of Councillors, Designated Persons and Delegates• Returns as to Candidates’ Campaign Donations• Agendas, Business Papers and Minutes for Council and Committee Meetings• Register of Delegations• Annual Reports of Bodies Exercising Delegated Council Functions• Development Applications, Associated Documents and Policies• Records of Approvals Granted• Records of Building Certificates• Plans of Land proposed to be Compulsorily Acquire by the Council• Leases and Licences for use of public land classified as community land• Plans of management for community land• Environmental Planning Instruments, Development Control Plans and Contributions Plans• Statement of Affairs, Summary of Affairs and this Register of Policy Documents• Departmental Reports• Register of Graffiti Removal WorkUnder the Freedom of Information Act the Inverell Shire Council is required to make information available to inspect whenever possible. However, access may be refused where it can be demonstrated that there is a legitimate need for confidentiality or where another person’s privacy may be invaded.

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of the Council’s most recent Statement of Affairs as printed June 2008 may be obtained by contacting the FOI Co-ordinator.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to documents held by the Council and subject to the FOI Act must be made by written application accompanied by an application fee of $30. The application should be directed to:

The General ManagerInverell Shire CouncilPO Box 138Inverell NSW 2360

All of the documents may be accessed at the Administration Building, 144 Otho Street, Inverell between 8.30 am and 4.30 pm, Monday to Friday. Prior to making an application it is suggested that the applicant contact Council (02) 67 288288, as some information may be provided as part of a free community service.





KEMPsEY sHiRE counciLFoi agency no. 2156

sEcTion 1 – PoLicY DocuMEnTsKempsey Shire Council’s Policy Documents are as follows:Policy Register No.Abandoned shopping trolleys 13.1Access roads to rural residential areas 22.05Access to rural subdivisions 13.8Accounts – debts recovery 11.1Accounts – fees and charges – sewerage charges 21.1Accounts – plant hire and private works 21.2Accounts – signing of cheques 11.2Aged and invalid persons units – application for tenancy of rental units 12.21Aggregation of certain land for rating purposes 21.26Assistance to organisations – grant applications and project management 11.3Awards – cultural/literary 21.4Beaches – beach bathing – beach inspectors 12.3Beaches – motor vehicles on beaches 23.17Beaches – use of surfcraft in horseshoe bay 12.4Bridge naming 12.15Building alignments 23.2Buildings demolition 13.2Building disposal of roofwater 13.3Building temporary occupation of caravans or garages 23.15Business incentive 13.10Busking 12.22Caravan parks/camping grounds – caretakers authorities 11.15Carnivals and concerts, circuses etc on council property 11.4Cattle feed lots establishment of 23.3Cemeteries and memorial garden policy 12.10Chemical sensitivity 21.24Child Protection 11.13Civic centre use – hire of council chambers 11.5Clyde street mall 12.26Code of conduct 24.8Code for food – commercial home catering 23.18Code for food – commercial premises 23.19Code for food – markets, bazaars, stalls and the like 23.20Code of meeting practice 24.19Code for practice for the protection of buildings from subterranean termites 23.4Committee meeting arrangements 24.13Committees under section 377 of the local government act 1993 24.12Community consultation 24.16Complaints and compliments – council activities 24.17Compliance and Enforcement policy 23.24Conflict of interest 24.9Consumption of alcohol on public reserves 21.5Contributions to works for kerbing and guttering 22.3Control of noxious weeds 12.5Council meeting arrangements 24.14Council publications – subscriptions 21.6



Council quarry operations drilling and or blasting rock 12.6Councillors and staff – interaction and provision of information to 24.1Damage to water meters 12.17Definition of categories used for sewerage access and usage charges 21.25Development and other applications – refund of fees 23.5Disaster Events 22.4Disability access 21.8Disclosures of interest – councillors and designated persons 14.3Disconnection of water supply for non-payment 12.1Disposal of assets 11.16Dogs – control and registration 13.4Dogs – keeping of and kennels 13.5Donations and grants and subsidies 21.7Ecologically sustainable development 23.23Events management 21.22Extension of water mains 22.13Farm land rating 21.9Flood plain management strategy 23.6Food surveillance programme 13.7Footpath/Cycleway risk management 11.7Fraud and Corruption prevention 14.4Freedom of information 21.10General manager – delegation of authority 24.2Gifts and benefits 24.7Hardship – relief to ratepayers 21.11Height of buildings 23.7Helicopter landing sites in the shire other than on council owned and controlled property 12.8Helicopter landings on council owned and controlled property 12.7Holidays – local public 21.12Implementation of water restrictions 22.10Incentive policy – sports facility develop and maint. Strategy 12.9Industrial land – council owned 21.23Information technology co-ordination policy 11.6Initial sealing of roads 22.9Insurances 11.8Internal reporting of corruption and maladministration 24.5Investment of funds 21.13Jet ski hire 23.8Land – lease of council property and roads – agistment rights 22.11Leasing of public areas for restaurants or cafes 23.9Legal proceedings litigation 14.1Legislative Compliance 11.19Library fees and charges 12.23Library loans 12.24Library membership 12.25Licensing of surf schools 21.28Limiting access to staff and information by members of public 24.15Loans to sporting clubs 21.14Maintenance of subdivisions, security deposits and bank guarantees 13.9Mayor – delegation of authority 24.3Outdoor religious activities 21.15Parking code 23.12Payment of expenses and provision of facilities to the mayor and councillors 24.4Public gates – public grids 12.11Public notification 23.22Purchasing of goods and services 11.17Rating – vacant flood prone land 21.17Receipts – issue 11.9Records management program 11.18Reference and information services 11.10Replying to correspondence 11.12



Reporting breaches of the council code of conduct 24.10Rewards vandalism 21.18Rezoning applications 23.13Risk management 11.11Roadside stalls and street vending 23.14Sale of goods in public places 23.21Saleyard liveweight selling and general operation 21.24Schools policy – use of sports fields and facilities 12.12Service purchaser – provider relationship 14.2Signs as remote supervision 12.16Special sporting events 12.13Sponsorship signs on sporting grounds 22.8Sponsorship 24.11Sporting fields – restriction of use 12.14Sporting fields – allocations 12.2Staff – alcohol and drug policy 7.85Staff – anti-harrassment and anti-bullying 7.59Staff – appointments – recruitment of directors 7.7Staff – appointments – equal opportunity provisions 7.6Staff – appointments – induction 7.5Staff – calculation of accrued employees leave entitlements 7.65Staff – child protection 7.88Staff – children in the workplace 7.87Staff – communication meetings 7.86Staff – corporate uniform 7.24Staff – council purchase cards 7.74Staff – EEO policy 7.10Staff – employee assistance program 7.58Staff – employee grievances 7.68Staff – employee inductions 7.05Staff – fair treatment 7.60Staff – hepatitis B injection 7.36Staff – higher grade pay 7.23Staff and human resources files 7.20Staff – HIV aids policy 7.09Staff – hours of work 7.22Staff – internal licensing for operators of council plant 7.73Staff – interview expenses 7.01Staff – IT acceptable use of resources 7.38Staff – lateral transfer, redeployment and job redesign 7.35Staff – learning and development 7.25Staff – leave without pay 7.41Staff – long service leave 7.42Staff – military leave 7.46Staff – motor vehicle 7.26Staff – occupational health and safety policy 7.28Staff – passive smoking 7.34Staff – personal protective equipment 7.49Staff – personal relationships policy 7.08Staff – policy changes 7.89Staff – presentation 7.66Staff – private use of council equipment 7.70Staff – protection from uv radiation 7.30Staff – provision of credit cards 7.47Staff – provision of mobile phones 7.33Staff – recruitment and selection 7.03Staff – rehabilitation policy 7.29Staff – reimbursement of removal expenses 7.02Staff – resignation due to ill health 7.62Staff – retirement counselling 7.63Staff – rewards and recognition 7.11



Staff – salary packaging 7.69Staff – salary system 7.32Staff – sick leave – application 7.40Staff – state emergency services and bush fire brigades 7.43Staff – study assistance 7.90Staff – tea room – meeting room 7.80Staff – telephones 7.21Staff – travelling, accommodation and sustenance expenses – payments to staff 7.27Staff – use of private vehicles for council work 7.50Staff – vehicle accident investigation 7.31Staff – work experience placement 7.91Staff – work place surveillance 7.39Staff – working alone 7.72Staff – working from home 7.37Staff – working on union picnic day 7.44Staff – 25 year club 7.67Statement of business ethics for external parties 24.18Street lighting on public roads 22.7Street naming 22.6Street stalls and mall 21.19Sunblinds over council property – mall development 13.6Trees on public access areas – risk management 12.27Water charges non-rateable land 21.21Water connections marginal supply situations 12.19Water meters 12.20Water storage 23.16Water supply access charges for fire services 22.14Water supply and connections 12.18Water supplies for community purposes 22.12Works committee meeting arrangements 24.6Works over-expenditure 21.20

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs was prepared and published in June 2008. Copies are available free of charge from Council.

sEcTion 3 – conTacT aRRanGEMEnTsCouncil’s designated officer to whom inquires can be made is Mr Bruce Snape, Director Corporate and Community Services.

Civic Centre22 Tozer Street (PO Box 78)West Kempsey NSW 2440Telephone: (02) 65663200Facsimile: (02) 65663205Email: [email protected]: www.kempsey.nsw.gov.auOffice Hours: Monday to Friday 8.30 am to 4.30 pmCall Centre: Monday to Friday 8.30am to 4.30pm

Appointments may be arranged outside these hours if necessary.





KiaMa counciLFoi agency no. 2157

sEcTion 1 – PoLicY DocuMEnTsKiama Council subject to the Freedom of Information Act 1989, holds a range of policy documents which may be inspected free of charge. Copies of such documents are available for purchase at Council’s standard photocopy charge. Many documents are also available from Council’s website http://www.kiama.nsw.gov.au.Public documents as listed in Section 12 Local Government Act 1993 as follows:• Council’s code of conduct• Council’s code of meeting practice• Council’s annual report• Council’s annual financial reports• Council’s fees and charges schedule• Council’s auditor’s report• Council’s management plan• Council’s policy concerning the payment of expenses incurred by, and the provision of facilities to,

councillors• Council’s land register• Register of Council’s investments• Councillors, designated staff and delegates pecuniary interest returns• Returns as to candidates’ campaign donations• Business papers of council and committee meetings (not including business papers for matters

considered when a meeting is closed to the public)• Minutes of council and committee meetings, but restricted (in the case of any meeting or part of a

meeting that is closed to the public) to minutes of:– the recommendations of the meeting, other than recommendations concerning the proposed acquisition

of land at a public auction; and– such other matters as the council or committee resolves should be make public

• Any codes under the Local Government Act 1993• Register of delegations• Annual reports of bodies exercising council functions• Social Plan/Community profile• Local policies adopted by council concerning approvals and orders as follows;

– notification of adjoining owners policy– building height policy– building line policy– fencing policy– water conservation policy– sedimentation control on building sites policy

• Records of approvals granted and decisions made on appeals concerning approvals• Records of building certificates• Plans of land proposed to be compulsorily acquired by the council• Leases and licences for use of public land classified as community land• Plans of management for community land as follows:

– generic plans of Management in respect of:• foreshore areas• sporting fields• neighbourhood parks

– specific Plans of management in respect of:• Spring Creek, Kiama• Jerrara Dam, Jerrara• South Werri Reserve, Geering St Surf Club, Tennis Club and Reserve



• North Kiama Neighbourhood and Child Care Centres• Illuka Reserve, Kiama Downs• Black Head Reserve• Cathedral Rocks Reserve• Gainsborough Chase Reserve• Gainsborough Oval Community Land• Jones Beach Reserve• Kaleula Point Reserve• Kendalls Beach Reserve• Loves Bay Reserve• Minnamurra Headland Reserve• Minnamurra River Reserve• South Werri Reserve• Sports Grounds• Stead Reserve• Walkers Beach Reserve• Werri Headland Boat Harbour Reserve• Werri Beach Reserve• Minnamurra River Estuary

• Environmental planning instruments, development control plans and plans made under section 94AB of the Environmental Planning and Assessment Act 1979 applying to land within Council’s area as follows;– Local Environmental Plans:

• Kiama Local Environmental Plan No. 5• Kiama Local Environmental Plan 1996• Kiama Local Environmental Plan 1996 (Amendment No. 1)• Kiama Local Environmental Plan 1996 (Amendment No. 2)• Kiama Local Environmental Plan 1996 (Amendment No. 3)• Kiama Local Environmental Plan 1996 (Amendment No. 5)• Kiama Local Environmental Plan 1996 (Amendment No. 8)• Kiama Local Environmental Plan 1996 (Amendment No. 60) – Advert.• Kiama Local Environmental Plan 1996 (Amendment No. 60) – Explanation• Kiama Local Environmental Plan 1996 (Amendment No. 60) – Instrument• Kiama Local Environmental Plan 1996 (Amendment No. 60) – Map Sheet 1• Kiama Local Environmental Plan 1996 (Amendment No. 60) – Map Sheet 2

– Development Control Plans:• Kiama DCP No. 3 – Rural Home Hosting• Kiama DCP No. 5 – Beachlands Estate• Kiama DCP No. 6 – Integrated Housing• Kiama DCP No. 7 – Dual Occupancy• Kiama DCP No. 8 – Building Height and Residential Amenity• Kiama DCP No. 9 – Pre Schools and Child Care Centres• Kiama DCP No. 10 – Byrne’s Run• Kiama DCP No. 11 – Cottage Industry• Kiama DCP No. 12 – Multiple Dwelling Housing in Residential Zones• Kiama DCP No. 13 – Kiama Town Centre Urban Design Guidelines – Extract• Kiama DCP No. 13 -. Kiama Town Centre • Kiama DCP No. 14 – Gerringong Town Centre• Kiama DCP No. 15 – Beachlands Estate – Amendment No. 1• Kiama DCP No. 16 – Silver Hill/Cedar Ridge – Amendment No. 2• Kiama DCP No. 17 – West Kiama – Amendment No. 2• Kiama DCP No. 18 – Energy Smart Homes – Amendment No. 2• Kiama DCP No. 20 – Exempt and Complying Development (Amendment No. )• Kiama DCP No. 22 – Barney Street Quarry• Kiama DCP No. 23 – Cedar Grove Estate• Kiama DCP No. 24 – Elambra Estate – Amendment No. 2• Kiama DCP No. 25 – Planning for Less Waste• Kiama DCP No. 25 – Guide• Kiama DCP No. 25 – Appendix 1A (Simple Waste Minimisation Plan for Single Dwellings,

Demolitions, Dual Occupancies and minor Alterations Over $5000)• Kiama DCP No. 25 – Appendix 1B (Waste Minimisation Plan for all other Developments)• Kiama DCP No. 25 – Appendix 1C (Waste Compliance Certificate)



• Kiama DCP No. 25 –Fact Sheet for Builders• Kiama DCP No. 25 – Fact Sheet for Architects• Kiama DCP No. 25 – Fact Sheet for Owner Builders• Kiama DCP No. 25 – Fact Sheet – General Information• Kiama DCP No. 26 – Kiama Infants School• Kiama DCP No. 28 – South Kiama Drive and David Smith Place• Kiama DCP No. 31 – Landscape Guidelines• Kiama DCP No. 35 – Rural Dwelling Siting and Design Guidelines• Kiama DCP No. 36 – Building Lines and Foreshore Building Lines• Kiama DCP No. 37 – Contaminated Land• Kiama DCP No. 32 – Kiama Development Code

– Section 94 Contributions Plans:• Kiama Section 94 Contributions Plan No. 1 – Municipal Wide Contributions Plan• Kiama Section 94 Contributions Plan No. 2 – Northern Region• Kiama Section 94 Contributions Plan No. 3 – Southern Region• Kiama Section 94 Contributions Plan No. 4 – Carparking Contribution (Kiama)• Kiama Section 94 Contributions Plan No. 5 – Carparking Contribution (Gerringong)• Kiama Section 94 Contributions Plan No. 6 – Carparking Contribution (Jamberoo)• Kiama Section 94 Contributions Plan No. 7 – West Kiama Urban Release Area• Kiama Section 94 Contributions Plan No. 7a – Cedar Ridge/Silver Hill

• The Statement of Affairs, the Summary of Affairs and the Register of Policy Documents required under the Freedom of Information Act 1989

• Department representatives reports presented at a meeting of the Council in accordance with section 433 of the Local Govt Act

other documents as follows:Note: where a specific policy document does not exist, Council’s policy is to operate in accordance with the relevant legislation and regulations.• Airspace Above Roads – Leasing• Alcohol Free Zones – Restaurant Legislation• Animals – Circuses• Animals – Companion Management• Bank Facilities – Credit Cards• Budget Estimates – Structure and Presentation• Building application/approval records• Camping and Caravanning• Child Abuse – Notification• Children’s Services policy• Christmas Carols by Candelight• Clean Fill• Code of Conduct• Committees – Recording Membership• Complaints Handling• Council Meeting Practice• Council Meetings – Confidential Committee• Council Meetings – Deferrals• Council Meetings – Meeting Dates• Council Meetings – Pre-meeting Briefing• Councillors’ ALGWA – Expenses• Councillors – Conferences – Reporting• Councillors – Declaration of Interest• Councillors – Expenses and Facilities• Councillors – Invitations• Councillors – Mayoral Election• Debt Recovery• Development application/consent records• Disabled access policy• Disaster plans• Donations• Dual Occupancy Subdivision – Fee



• Dwellings – Houses on Undersized Rural• Dwellings Rural – Distances Between• Dwellings – Rural – Roofing• Effluent – Disposal• Effluent – Pumpout• Electric Vehicles – Use of • Emergency Management – Dangerous• Employee handbook, including staff code of conduct• Energy Smart Homes• Film Permit – Children’s Television Drama• Film-Illawarra• Financial Hardship• Flexible Working Hours – Indoor• Flood prone land policy• Food premises code• Footpaths – Street Level Advertising• Grants – KADAC• Grants – MEG• HACC – Policy and Procedures• Harassment Prevention• Health Records• Hiring of community halls policy• Home Hosting Facilities• Home Hosting• In Kind Contributions• Indemnity Insurance – Building• Internal reporting policy for the purposes of the Protected Disclosures Act• Labour Market Programs• Land Sales – GM Delegation• Landfill• Landfill – Use of Blast Furnace Slag• Leave-EAs• Library services policy• Library – Word Processing Service• Lifeguard Services• Long Service – Recognition• Memorial Seats• Murals and Sculptures• Naming of parks and reserves policy• Overhead Cabling• Parking Standards for Multi-Unit Housing• Pest Control – Termites in Buildings• Plan of Management – Sporting Fields• Policy – Councillors’ Access to Information and their Interaction with Staff• Privacy and Personal Information• Private use of council vehicles policy• Public Roads – Lease of• Public Access• Rainwater Storage Tanks – Installation• Records Management• Recruitment Selection and Appointment• Recycling policy• Rehabilitation• River Bank Rehabilitation• Road Transport Corridors – Principles• Secondary Employment• Section 101 Approvals – Advertising• Security – Business Premises• Sewerage Scheme – Jamberoo• Skateboard Facility• Smoking in the workplace policy



• Staff-Flexible Working Hours – Indoor• Statement Business Ethics• Statement of Values• Storage Areas• Stormwater Drainage• Strategic asset management program (parks and reserves)• Street Level Advertising Signage• Studios• Study Assistance• Trade Waste and Refuse Disposal• Tree Preservation Order• Uniform Policy 1999• Vacation care Operational guidelines• Vehicles – Disposal of• Vehicles – Replacement• Waste Disposal – Non-Urban Areas• Watercraft• Youth

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s most recent Statement of Affairs made under Section 14 (1) (a) can be located at Council’s website at www.kiama.nsw.gov.au or is available from Council’s Public Officer Mr Michael Forsyth (02) 4232 0444.This published Statement includes material relating to Council’s mission and functions, its structure and comments on the impact of Council’s functions on the public.

sEcTion 3 – conTacT aRRanGMEnTsEnquires, requests and formal FOI applications should be directed (between the hours of 8.45am and 4.15pm Monday to Friday) to:

The FOI Co-ordinatorKiama CouncilPO Box 7511 Manning StreetKiama NSW 2533Telephone: (02) 4232 0444Facsimile: (02) 4232 0555email: [email protected]





KoGaRaH counciL

sEcTion a– PoLicY DocuMEnTsThe policy documents listed below are available for public inspection free of charge at Kogarah Council’s Customer Service Centre. If the document is also available for purchase, a price has been listed. Copies of any of the other listed documents available for inspection can be provided upon payment of the relevant copying charge.The policy documents (codes, guidelines, registers) have been grouped under the following strategic direction categories.community Governance• Advertising• Advertising Inserts in Rate Notices• Annual Financial Reports on website• Annual Report on website• Auditor’s Report on website• Business papers for Council meetings (but not including business papers for matters considered when

part or whole of a meeting is closed to the public)• Charter for Conduct Committee• Code of Conduct• Code of Meeting Practice• Community Consultation Policy• Complaints Management Procedure• Corporate Records Policy• Credit Card Policy• Council’s Gifts Register• Council’s Asset Property Register• Councillors – Appreciation of Service Policy• Councillor – Payment of Expenses and Facilities Policy• Debt Recovery Policy• Delegation to write-off debts• Departmental representatives reports presented at a meeting of the Council in accordance with

section 433• EEO Management Plan• Finance Internal Policies• Human Resources Internal Policies• Internal Reporting Policy• Internet and Computer Usage Policy• Investment Policy• Management of Late Reports in Council Agendas• Management Plan• Media Policy• Minutes of Council, Committee and Working Party Meetings• Minor Assets Disposal Policy• Mobile Phone Policy• Privacy Management Plan• Procurement Policy• Publications Policy• Register of Delegations• Register of Investments• Returns as to candidates’ campaign donations• Returns of the Interests of Councillors, designated persons and delegates• Statement of Affairs



• Statement of Business Ethics• Suburb Boundaries – Guidelines • Smoking in the Workplace• Unsigned Correspondence• Workplace Surveillance PolicyLocal Environment• Beverley Park Overland Flow Risk Management Study and Plan• Drainage Easement Dedication• Erosion and Sediment Guidelines• Kogarah Bay Estuary Management Plan on Website• Poulton Park Flood Study• State of the Environment Report on website• Stormwater Management Plan• Water Management Policy• Water Quality Management Strategy on Website• Water Savings Action Plan• Water Supply Contingency PlanLocal character• Environmental Site Management Policy• Graffiti Management Policy• Records of approvals granted and decisions made on appeals concerning approvals• Register of Building Certificates• Rezoning Applications• Streets – Sale of Vehicles• Swimming Pool CodePaper copies of the following Development Controls Plan can be purchased at a cost of $20.00 each:• Development Control Plan No. 2. – Interim Commercial and Industrial Development Plan• Development Control Plan No. 8. – Off-Street Car Parking Code (not including residential

development)• Development Control Plan No. 10. – Subdivision Code• Development Control Plan No. 11. – Centre Based Child-Care Services• Development Control Plan No. 15. – Regulation of Brothels• Development control Plan – Advertising and Signage• Development Control Plan No. 20 – Advertising of Development Applications and Neighbour

Notification• Development Control Plan No. 26 – Exempt and Complying Development• Development Control Plan No. 28 – Rainwater Tanks.• Development Control Plan No. 29 – Development on Land Zoned Special Uses 5 (b) – (Railway)• Development Control Plan No. 32 – Kogarah Town Square Precinct• Development Control Plan No. 32 – Kogarah Town Square Precinct – Lighting Guidelines• Development Control Plan No. 34 – Building Integrated Photovoltaics• Development Control Plan No. 35 – Telecommunications and Radio Communications• Development Control Plan No. 37 – Guidelines for Rail Noise and Vibration• Accommodation for Older People and/or People with a Disability – Development Control Plan• Development Control Plan No. 38 – Regulation of Firearms Shops• Development Control Plan 6/1 – Carlton• Development Control Plan 8/1 – Connells Point• Development Control Plan 8/2 – Hurstville Grove• Section 94 Contribution Plan No. 1 – Roads and Traffic• Section 94 Contribution Plan No. 3 – Hurstville Town Centre/Carparking• Section 94 Contribution Plan No. 4– Hurstville Town Centre/Streetscape• Section 94 Contribution Plan No. 5 – Open Space• Section 94 Contribution Plan No. 6 – Hurstville South Area• Section 94 Contribution Plan No. 8 – Kogarah Town Centre• Section 94 Contribution Plan No. 9 – Kogarah Council Libraries• Section 94 Contribution Plan – Ramsgate Commercial CentrePaper copies of the following documents may be purchased at a cost of for $40 each:• Development Control Plan No. 17 – Hurstville Town Centre



• Kogarah Town Centre Development Control Plan No. 5• Ramsgate Centre Development Control Plan• Kogarah LEP 1998 Map• Kogarah LEP 1998 (Paper copies may be purchased at a cost of $30)• Residential Design Guide 2005 – Development Control Plan (Paper copies may be purchased at a cost of

$100.00 each; CD copies may be purchased at a cost of $30.00 each).• Commercial and Industrial Lands Development Control Plan (Paper copies may be purchased at a cost

of $50.00 each)Health and safety• Adopted Plans of Management:

– Carss Bush Park and Todd Park Plan of Management– Beverly Park Plan of Management– Kogarah Park Community Land Plan of Management– Parkside Drive Reserve Tennis Centre Plan of Management– Carss Park Bowling Club Plan of Management– Donnelly Park Buildings Plan of Management– Merriman Reserve, Kyle Bay Plan of Management– Harold Fraser Buildings Plan of Management

• Draft Plans of management for community land:– Merriman Reserve– Moore Reserve– Empress Reserve– Generic Plan of Management for all Bushland Areas– Generic Plan of Management for all Sports Grounds– Generic Plan of Management for all Neighbour Parks– Plan of Management Poulton Park Area– Plan of Management Northcote Street Reserve– Plan of Management Augusta Park– Plan of Management Spooner Park– Draft St George Regional Leisure and Recreation Strategy Plan, 2005– Draft Kogarah Council Leisure and Recreation Strategy Action Plan, 2005– Kyle Williams Reserve

• Asbestos Management Policy• Abandoned Shopping Trolley Management Policy• Clothing Bins Policy• Companion Animals Management Plan• Contaminated Land Policy• Dogs – Kennels and Breeding Establishments• Food Premises Code• Kogarah Council Open Space Policy• Local orders policies• Mobile and Temporary Food Premises Policy• SEINS Policy• Tree Preservation Order Policy• Waste Services and Charges• Waste Skip Bin PolicyEconomic sustainability• Energy Efficiency Policyinfrastructure• Asset Management Plan• Code for Commercial Use of Public Footways• Driveway Policy• Information Signs• Leasing of Community Land Buildings• Parking Across Driveway Policy• Private Boxes and Media Facilities (Jubilee Oval)• Public Nature Strip Lawn Maintenance Policy• Use of Cottages acquired by Council from Section 94 Funds



access and choice• Collection Development Policy• Kogarah Town square Library and Cultural Centre – Activity Room Policy• Kogarah Town square Library and Cultural Centre – Foyer Exhibition Space Policy• Kogarah Town Square Library and Cultural Centre – Study Room Policy• Library – Photographs• Policy Statement – Community Development and Services• Waiving of Fees for the use of Council’s Community Halls for Charitable or Non-Profit Organisations• Youth Recreational Facilities

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs as at June 2006 has been prepared in accordance with sections 14 (1) and (2) of the Freedom of Information Act 1989 and is available for inspection during office hours at the Customer Service Centre, 84 Railway Parade, Kogarah. This document is also available on Council’s website www.kogarah.nsw.gov.au

sEcTion 3– conTacT aRRanGEMEnTs Requests for access to and copies of policy documents should be directed to:

The Customer Service Centre84 Railway ParadeKogarah (between the hours of 8:30am and 5:00pm).Telephone: (02) 9330 9400 Facsimile: (02) 9330 9560Email: [email protected] site: www.kogarah.nsw.gov.au

Requests for access to other documents under Freedom of Information Act or enquiries regarding access to information should be directed to:

Mrs Cathryn BushThe Freedom of Information OfficerKogarah Council Civic Centre2 Belgrave StreetKogarah NSW 2217 (between the hours of 8:30am and 5:00pm)Telephone: 9330 9589

orMr Evan HutchingsThe Public Officer Kogarah Council Civic Centre2 Belgrave StreetKogarah NSW 2217 (between the hours of 8:30am and 5:00pm)Telephone: (02) 9330 9408

Access to Documents held by CouncilCouncil has procedures in place for accessing information, which require completion of a ‘File Access Request’ form, to record requests and to facilitate ease of access, in accordance with Section 12 of the Local Government Act. Any reasonable request for access to documents held by Council is considered and wherever possible access will be arranged free of charge. However, photocopying charges will apply.There may however, be reasons why information is not provided and Council’s reasons for refusal may include the following:• The time and resources which may be involved in providing access• The rights to privacy of others who may be affected by the disclosure of the information• Legal information• Other information that is determined by Council not to be in the ‘Public Interest’ to be releasedNote: Access to these documents is also provided subject to the provisions of the Privacy and Personal Information Protection Act 1998.



FOI ApplicationsIf information is not available under Section 12 of the Local Government Act then a person may make a formal application under the Freedom of Information Act for access to documents held by Council. Formal applications must be made in writing accompanied by a fee of $30 and addressed to:

Mr Evan HutchingsPublic OfficerKogarah Municipal Council Locked Bag 8Kogarah NSW 2217

orMrs Cathryn BushFreedom of Information OfficerKogarah Municipal CouncilLocked Bag 8Kogarah NSW 2217





Ku-RinG-Gai counciL

sEcTion 1 – PoLicY DocuMEnTsKu-ring-gai Council has the following policy documents for inspection or purchase:civic Management• Code of Conductcommunity• Financial Assistance for Community Groups Policy (Donations Policy)• Leasing for Community Groups Policy• Ku-ring-gai Access Policy• Library Collection Development Policy• Community Use of Council’s Community Facilities – Waiving of Fees• Cultural Plan• Access and Equity Policy• Holiday Recreation Program – Operations Policy• Public Art Policy• Filming Policy• Customer Request and Complaints Policy• Sponsorship Policy• Draft Graffiti Policy• Bushcare Volunteer Policy• Bushland Education Policy• Prohibition of Animal Circus Performances• Providing a Service to Customers Policycorporate• Code of Meeting Practice• Conflict of Interest Policy• Councillor Access to Information and Interaction with Staff Policy• Gifts and Benefits Policy• Internal Reporting Policy (Protected Disclosures Act 1994)• Policy for Payment of Expenses and Provision of Facilities to Councillors• Statement of Business Ethics• Internet and E-mail Usage Policy• Investment Policy• Policy for Relief from Rates Hardship resulting from Land Valuation Changes• Public Notices Policy• Purchasing Policy• Tendering Policy• Workplace Surveillance Policy• Human Resources Corporate Standards• Child Protection – Corporate Standard• Prohibited Persons (Counselling and Termination of Employment) – Corporate Standardstrategy• Ku-ring-gai Planning Scheme Ordinance and Associated Zoning Maps• Interim Development Orders Current Nos 29, 78, 79• Interim Development Orders Repealed 1-28, 30-77• Draft Local Environmental Plans Exhibited:

165, 168, 175, 185, 186, 189, 191, 192, 196, 208, 210,Draft Local Environmental Plan 2006 (Town Centres),Draft Local Environmental Plan 2006 (Town Centres) (Draft Amendment No. 1),



Draft Local Environmental Plan 2006 (Town Centres) (Draft Amendment No. 2),Draft Local Environmental Plan 2006 (Town Centres) (Draft Amendment No. 3)

• Ku-ring-gai Local Environmental Plans Repealed:1, 2, 3, 4, 6, 7, 8, 9, 11, 12, 15, 16, 17, 18, 19, 25, 26, 27, 28, 29, 31, 32, 34, 35, 38, 39, 40, 46, 48, 49, 50, 51, 71, 79, 81, 82, 83

• Ku-ring-gai Local Environmental Plans Current:10, 13, 14, 22, 23, 33, 37, 41, 42, 45, 54, 55, 58, 60, 62, 64, 65, 67, 70, 72, 73, 74, 75, 76, 77, 84, 85, 86, 87, 89, 90, 92, 94, 95, 96, 97, 100, 101, 102, 103, 105, 106, 109, 110, 112, 113, 114, 116, 117, 118, 120, 121, 123, 124, 125, 129, 130, 131, 133, 134, 137, 138, 139, 140, 143, 146, 147, 149, 155, 157, 158, 159, 160, 162, 163, 169, 170, 171, 172, 174, 177, 179, 180, 182, 183, 188, 190, 194, 197, 200, 202, 201, 204, 207

• Ku-ring-gai (Consolidating) Local Environmental Plan 1987• Ku-ring-gai (Heritage Conservation) Local Environmental Plans 1-9, 11,12, 13, 14, 17, 22, 26, 32• Ku-ring-gai Draft (Heritage Conservation) Local Environmental Plans 10, 16, 18, 19, 20, 21, 27, 28, 29,

30, 31, 33• Draft Conservation Area, East Gordon – DLEP 25• House Numbers – kerb painted• Draft Development Control Plans Exhibited:

1. Ku-ring-gai Town Centres Development Control Plan 2006 (St Ives)2. Ku-ring-gai Town Centres Development Control Plan 2006 (Turramurra)3. Ku-ring-gai Town Centres Development Control Plan 2006 (Pymble)4. Ku-ring-gai Town Centres Development Control Plan 2006 (Gordon)5. Ku-ring-gai Town Centres Development Control Plan 2006 (Lindfield)6. Ku-ring-gai Town Centres Development Control Plan 2006 (Roseville)

• Development Control Plan Nos:1. 14-20 Link Road, St Ives – Certified 7.1.872. Kintore Street, Wahroonga – Certified 29.4.873. 1-19 Bent Street, Lindfield – Not proceeded with Council Resolution 1.9.874. 49-51 Burns Road, Wahroonga – Certified 17.8.885. Area generally bounded by 19 Pacific Highway, North Shore Railway Line, Boundary Street and

Pacific Highway, Roseville – Not made6. Development in Residential Zones – Superseded by DCP 387. Business Centres – Abandoned – Council Resolution 4.9.908. Professional Consulting Rooms – Adopted 26.9.89, Certified 11.10.899. 1-7 Bent Street, Lindfield – Not proceeded with Council Resolution 5.6.9010. 66-96 Pacific Highway, Roseville – Not made11. Pymble Business Centre – Superseded by DCP 1412. Town Houses and Villa Houses – No longer relevant with repeal of SEPP No. 2813. Former St Ives Public School, 6-10 Porters Lane, St Ives – to be prepared14. Business Centre – Certified 8.8.9515. 134-138 Eastern Road, Wahroonga – Certified 30.9.9216. CSIRO Land – Bradfield Road, West Lindfield – Certified 15.1.9717. ‘Hillcrest’ 324-346 Mona Vale Road, St Ives – Certified 13.12.9318. ‘Uralba’ 75 Livingstone Avenue, Pymble – Certified 22.6.9419. 2-4 Mona Vale Road, Pymble – Certified 27.7.9420. 803-805 Pacific Highway, Gordon – Certified 7.7.9421. 67, 69-71, 73-75 Clissold Road, Wahroonga – to be prepared22. 9-15 Curagul Road, North Turramurra – Amended 6.12.94, Certified 16.12.9423. Properties adjoining Bushland – not made.24. Dual Occupancy Development – Policy Document25. Masada College, Wolseley Road, Lindfield – To be prepared26. 986 Pacific Highway and 2-4 Bloomsbury Avenue, Pymble – Certified 15.1.9727. Advertising Signs – Certified 17.4.9628. 153-165 Grosvenor Road, Wahroonga – Certified 6.12.9629. 71-81, 68-72 Maxwell Street, 270-280 Kissing Point Road, South Turramurra – Draft30. Access – Certified 14.5.9731. Exeter Road, Wahroonga – Certified 12 March 199632. 9, 11, 15, 17, 19 Bent Street, Lindfield – Certified 9.4.9733. Milner Royd – 1379 Pacific Highway, Turramurra – Certified 28.8.9634. 1022-1028 Pacific Highway, Pymble – Certified 6.8.9735. 1142-1180 Pacific Highway, Pymble – Certified 21.5.9736. 66 Livingstone Avenue, Pymble – Certified 26.11.97



37. Residential Design Manual – (4/2/2002)38. 10 Post Office Street, Pymble and 6 and 8 Park Crescent, Pymble – Certified 8.4.9839. Construction and Demolition Waste Management – Certified 5.6.9840. 75 Junction Road, Wahroonga – Certified 16.12.9841. Regulation of Brothels – Certified 7.5.9942. Car Parking – Certified 25.11.9843. 414 Pacific Highway, Lindfield – Certified 28.4.9944. 33, 35-41 Billyard Avenue, Wahroonga – Draft45. Exempt and Complying Development – Certified 1/1/200146. Water Management – Adopted March 200447. Medium Density – Adopted 12/12/200148. 414-420 Bobbin Head Road, Turramurra – Adopted 5/3/200249. 986 Pacific Highway and 5 Suakin Street, Pymble50. Outdoor Dining (Draft)51. Multi-Unit Housing No. 55 – Rail/Road Corridor, Pacific Highway and St Ives Centre (effective

14/12/2004) – Revised 1/2/200552. Child Care Centres

codes and Policies (strategy)• Bushfire Management Policy• Weed Management Policy• Ku-ring-gai Landscape and Habitat Vision Statement• Landscape Management Policy• Fauna Management Policy• Recreation in Natural Areas Policy• St Ives Showground Plan of Management• Temporary Access over Community Lands Policy• Open Space Strategy• Riparian Policy• Community Consultation Policy• Subdivision Code• Code for use of Reflective Glass• Code for Service Stations, Petrol Fill Points and Associated Services• Code for Housing for Older People and People with a disability• Code for Control of Group Homes in Ku-ring-gai Municipality• Code for Control of School Development• Policy on Preparation of Environmental Impact Assessments• Ku-ring-gai Section 94 Contributions Plan 2004-2009 – Residential Development• Ku-ring-gai Section 94 Contributions Plan No. 1• Ku-ring-gai Section 94 Contributions Plan: 324-346 Mona Vale Road, St Ives ‘Hillcrest’• Ku-ring-gai Section 94 Contributions Plan: 9, 9A, 11 and 15 Curagul Road, North Turramurra• Ku-ring-gai Section 94 Contributions Plan: West Lindfield Business Centre Car Parking• Ku-ring-gai Section 94 Contributions Plan: Wahroonga Business Centre Car Parking• Ku-ring-gai Section 94 Contributions Plan: SEPP5 Housing• Guidelines for Development of Heritage Properties• Guidelines for the Submission of Additional Information for Development Applications to Demolish

Heritage Items• Design Guidelines for Business Centres Development• Telecommunications Code• Policy – Dual Occupancy Development and Associated Subdivision (only for applications under ‘preserved

development’ – SEPP 25 Amendment 4)• Dual Occupancy Development Control Code (adopted 8/4/03)• Cowan Creek Catchment Stormwater Management Plan• Lane Cove River Catchment Stormwater Management Plan• Middle Harbour Catchment Stormwater Management Plan• Policy for Notification of Applications for Development Consent and Building Activity• Policy for Siting Satellite Dishes• Code for the Control and Regulation of Noise on Building Sites• Policy for Placement of Waste Containers and Waste Trailers on Footpaths, Native Strips and Roads• Policy for Control of Building Materials on Footpaths, Nature Strips and Roads• Inter-allotment Drainage Schemes



• National Food Premises Code• Tennis Court Retention Ponds safety• Clothing Bins – Placement of Used Clothing Bins• Water Conservation Protocol• Lead in Buildings Policy• Local Approvals Policy• Energy Efficient Housing Policy• Policy for Control of Demolition of Buildings• Development Control Plan No. 40 and Policy for Construction and Demolition Waste Management• Dispute Resolution Policy• Termite Protection Policy• Ku-ring-gai Heritage Study 1987• Ku-ring-gai Heritage Study – Aboriginal Sites – 1988• Contaminated Land Management Policy 2004• Sir David Martin Reserve Landscape Masterplan• Draft Swain Gardens Landscape Masterplan• Planning Agreement Policy (Draft)Plans of Management for community Land and Reserves (strategy)• Bushland• Community Groups Centre and Car Park – St Ives (205 Mona Vale Road) (2001)• Community Halls and Meeting Rooms (2000)• District Parks• Echo Point Park (2003)• Marian Street Theatre Site• Gordon and North Turramurra Golf Courses (2001)• Gordon Golf Clubhouse Precinct (2001)• Playgrounds• Princes Park• Small Parks• Sportsgrounds (2003)• Swain Gardens• Tennis Courts• Wahroonga Car Park (2001)• St Ives Village Green• 4 Binalong Street, West Pymble• North Turramurra Recreation Area• Canoon Road Recreation Area• East Roseville Community Centre and War Memorial Hall• Rowe Street Car Park• Tulkiyan• Firs Estate Cottage• Ku-ring-gai Art Centre (Draft 2003)• Ku-ring-gai Bicentennial Park Plan of Management (2002)• Ku-ring-gai Library Site• Car Parks Generic• St Ives Village Car Park• Lindfield Library Site• Childrens’ Services• Ku-ring-gai Library Site (2003)• Parks (2003) Draft• Council Chambers (Draft 2003)• Generic Plan – Parks (20/09/05)• Bushland and Natural Areas (Draft)• Community Land (Draft)operations• Directional Signs on State and Regional Roads• Drainage Easements• Drainage Works and Maintenance Procedures• Fencing• Fleet Management and Driver Safety – Conditions of Use



• Footpath Policy and Procedures for footpath repairs and maintenance• Hornsby Ku-ring-gai Local Disaster Plan (Local DISPLAN)• Hornsby Ku-ring-gai Local Emergency Operations Centre – Standing Operating Procedures• Kerb and Gutter Construction• Ku-ring-gai Traffic Advisory Committee• Ku-ring-gai Traffic Committee• Parking of Vehicles on Footpaths• Prioritising Capital Works• Public Lighting – Lighting of Scouts and Guides’ Premises on Council Land• Public Lighting – Residential Streets• Public Lighting – Shading of Lamps• Public Use of Road Reserves (Draft)• Road Hierarchy• Road Maintenance and Repairs Policy and Procedures 1/3/2004• Road Openings – General Conditions• Road Safety Strategic Plan• Secondary Road 2043 – Future Work• Secondary Road 2043 – Load limit• Standing Restrictions at Driveways• State and Regional Roads Funding to Local Government• Stormwater Drainage Manual and Management• Street Lighting• Street Name Plates• Street Parking near Transport Terminals and Commercial Centres• Streets with Load Limits• Traffic and Transport Policy• Traffic Facilities – Approval• Vehicular Access Crossings: Access Driveway Grades• Vehicular Access Crossings: Maintenance and Repair• Vehicular Access Crossings: Specification for Construction of Gutter and Footpath Crossings• Tree Preservation Order• Naming of Parks and Reserves – Procedure in Naming Proposals for Parks and Reserves in Ku-ring-gai• Wet Weather (Sportsfield) Policy• Pro-active Tree Management Policy• Tree Management PolicyDevelopment and Regulation• Inter-Allotment Drainage Schemes

sEcTion 2 – sTaTEMEnT oF aFFaiRsKu-ring-gai Council’s most recent Statement of Affairs is for the year ending June 2008.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries concerning the inspecting and purchasing of Council’s policy documents may be made with Council’s Public Officer:

Mr G. O’RourkePublic OfficerKu-ring-gai Council818 Pacific HighwayGordon NSW 2072Telephone: (02) 9424.0888Fax: (02) 9424.0880email: [email protected] Bag 1056Pymble NSW 2073

Applications and enquiries may be made during normal office hours (8.30am to 5.00pm, Monday to Friday).

John McKee, General Manager





KYoGLE counciL

sEcTion 1 – PoLicY DocuMEnTsSubject to the Freedom of Information Act, 1989 and the Local Government Act, 1993, Council holds the following Policy and other Documents which are available for inspection free of charge, copies of documents may be obtained on payment of a prescribed fee.• Annual Report• Annual financial reports• Auditor’s reports• Council’s management plan (for the period 08/09)• Council’s EEO management plan• Council’s land register• Council’s register of investments• Returns of interests of councillors, designated persons and delegates• Business papers for council meetings (but not including business papers for matters considered when a

meeting is closed to the public)• Minutes of council and committee meetings (but not including minutes of a meeting or any part of a meeting

that is closed to the public other than the recommendations of that meeting)• Council’s register of delegations• Annual reports of bodies exercising delegated functions of Council• Development applications (within the meaning of the Environmental Planning and Assessment Act 1979)

and associated documents.• Records of approvals granted, any variation from local policies with reasons for the variation, and decisions

made on appeals concerning approvals.• Records of building certificates under the Environmental Planning and Assessment Act 1979.• Plans of management for community land• Council’s State of the Environment Plan• Environmental planning instruments, development control plans and plans made under Section 94AB of the

Environmental Planning and Assessment Act, 1979, applying to land within the Kyogle Council area.Policies• Code of Conduct• Code of Meeting Practice• Provision of Information to and Interaction between Councillors and staff• Payment of expenses and provision of facilities for Councillors• Tendering and Quotations Policy• Financial Assistance Policy• Debt Recovery & Hardship Policy• Equal employment Opportunity & Management Plan Policy• Employee Benefits Policy• Occupational Health and Safety Policy• Rehabilitation Policy• Vehicle Policy• Non-smoking Policy• Internal Reporting Policy – Protected Disclosures Act, 1994.• Email & Internet Usage Policy• Privacy Management Plan• Child Protection Policy• Records Management Policy• Investment Policy• Complaint Handling Policy• Skate Park Policy• Fraud Prevention Policy



• Local Purchasing Policy• Customer Service Policy• Conflict of Interest Policy• Media Relations Policy• Water Usage Policy – Haemodialysis• Development Management Panel Policy• Removal or impounding of Livestock from a Public Place Policy• Asset Disposal Policy• Community Engagement Policy• Gifts & Benefits Policy• Statement of Business Ethics Policy• Risk Management Policy• Occupational Health & Safety Disciplinary Policy• Human Resources Strategy Policy• Legislative Compliance Policy• Local policies adopted by Council concerning approvals and orders• Development Control Plans adopted by Council.• Code of Management for Local Facilities Management Committees appointed pursuant to section 355 of

the Local Government Act 1993.• other miscellaneous policies for the management of council.• The Statement of Affairs and Summary of Affairs prepared under the Freedom of Information Act 1989.

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs which generally describes the structure, functions and operations of Kyogle Council, the various documents held and avenues for communication has been prepared as at June 30, 2008.

sEcTion 3 – conTacT aRRanGEMEnTsOn payment of prescribed fees (where appropriate), arrangements can be made to access or obtain copies of the above policy documents or other documents by contacting the officer indicated below between the hours of 8:30 am and 4:00 pm Monday to Friday.An application for access to documents of Council:• shall be in writing• shall specify that it is made under the Freedom, of Information Act 1989; and• shall contain information reasonably necessary to enable the document (s) to be identified; and• shall specify the address to which any notices may be sent; and• shall be lodged with Council in person, by mail, or by facsimile (provided the original request is forwarded

my mail).Persons wishing to make arrangements for access to documents can do so by contacting the officer identified below or the General Manager, either by mail or telephone:

The Public OfficerKyogle CouncilPO Box 11Stratheden StreetKyogle NSW 2474Telephone: (02) 6632 1611Facsimile: (02) 6632 2228





LaKE MacQuaRiE ciTY counciLFoi agency no. 2162

sEcTion 1 – PoLicY DocuMEnTsa. GEnERaL DocuMEnTsSection 12 of the Local Government Act 1993, lists all documents deemed to be public. Any person is entitled to inspect the current version of those public documents free of charge.

b. PoLicY DocuMEnTsadministration• Corporate Gifts Policy• Business Ethics Policy• Complaint and Feedback Management Policy • Conduct Committee Charter Policy• Council Inspection Policy• Code of Meeting Practice Policy• Flag Policy• Privacy Management Plan Policy• Public Access Policy • Quality Policy• Response Times for Written Correspondence Policy• Special Rate Community Economic Development Program (Main Street Program) Policy• Corporate Product Exchange Refund Policy• Use of Council’s Crest and Logo Policy• Procurement Policy• Sister City Administration Policyart Gallery• De-Accession of Artworks Policy• Art Gallery Acquisition Policybuilding• Occupation of Caravan Structures by Owner/Builders Policy• Waiving of Development Application and Construction Certificate Fees Policycommunity Facilities• Dog Exercise Area Policy• Community Facilities Video Surveillance Policy• Lake Macquarie City Council Sporting Grounds – Advertising Policy• Signs Policy – Council Buildings, Playing Fields, Score Boards and the Like• Park Furniture Donation Policy• Policy for Assessing Public Requests to Reclassify Community Land to Operational Land• Priority Access to Performing Arts Centre Policy• Malls and Street Stalls Management Policycommunity services• Child Protection Policy• A Commitment by Lake Macquarie City Council to Aboriginal People of the City of Lake Macquarie

Policy• Community Services and Facilities Policycouncillors• Email Filtering for Councillors Policy• Payment of Expenses and the Provision of Facilities for the Mayor and Councillors Policy• Guidelines for the Interaction of Staff and Councillors Policy



Engineering• Drainage Easements – Approval to Construction of Encroaching Buildings or Improvements Policy• Improvements and Maintenance of Watercourses and Drainage Channels Policy• Management of Trees on Roads and Public Reserves Policy• Suburb, Neighbourhood and Locality Boundaries Policy• Public Lighting PolicyEnvironmental services• Environment Policy• Inspection of Amusement Devices Policy• Noise Control Policy• Protection of Watercourses and Drainage Channels Policy• Vertebrate Pest Policy• Waste Reduction and Procurement Policy• Barking Dog PolicyFinance• Corporate Sponsorship Policy• Debt Recovery Policy• Donations and Financial Assistance Policy• Investment Policy• Accounting Policy• Bonds and Guarantees Policy• Waiving of Lease Preparation Fees PolicyHuman Resources• Code of Conduct Policy• Harassment Policy• Occupational Health and Safety Policy• Equal Employment Opportunity PolicyLibrary• Freedom of Library Collections Policy• Loan Limit on Library Material PolicyPlanning• Section 94 – Land Banking Policy• Section 94 – Material Public Benefit Policy• Section 94 – Works in Kind Policy• Section 94 – Acceptance of Section 94 Credits Policy• Section 94 – Deferred or Periodic Payments of Monetary Contributions Policy• Rezonings and Local Environmental Plan Amendments – Fee Structure and Process PolicyRoads• Kerb and Guttering, Special Crossings and Footpath Paving (including Shared Cycleways/Footpaths)

Policy• Opening of Sealed Road Policy• Naming and Renaming Roads Policy• Temporary Road Closures PolicyWaste services• Repair or Replacement of Damaged 240L Wheeled Garbage Containers Policy

sEcTion 2 – counciL’s sTaTEMEnT oF aFFaiRsThe Statement of Affairs for Lake Macquarie City Council as at 30 June 2008 is available at no cost on request, and can be accessed on Council’s website at www.lakemac.com.au.



sEcTion 3 – conTacT aRRanGEMEnTsEnquires concerning access to documents may be directed to either:

Mr Gary BrownManager Customer Service and Communications(Public Officer)

orMrs Ella WroblewskiInformation Access OfficerCorporate InformationLake Macquarie City CouncilBox 1906Hunter Region Mail Centre NSW 2310Telephone: (02) 4921 0333Fax: (02) 4958 7257Email: [email protected]





LanE coVE counciL

sEcTion 1 – PoLicY DocuMEnTs• Lane Cove Local Environmental Plan 1987• Lane Cove Environmental Plan Amendment• Business Zones DCP• Industrial Zones DCP• Residential Zones DCP• Control of Development Adjacent to Bushland (DCP No. 1)• Development on Sunshine Homes Site (DCP No. 2)• Bellevue Ave Site (DCP No. 3)• Controls for Site Waste Management and Minimisation (DCP No. 4)• Access and Mobility (DCP No. 5)• Exempt and Complying Development (DCP No. 6)• Brothels DCP• Chaplin Drive DCP• Rosenthal Avenue DCP• Residential Zone 2 (b1) Townhouse DCP• Code for Dwelling Houses• Swimming Pool Code For Private Swimming Pools• Dual Occupancy Guidelines• Plan of Management – Natural Areas and Bushland• Plan of Management – Parks• Plan of Management – Community Land• Plan of Management – Sportsgrounds• Plan of Management – Pottery Green• Plan of Management – Carisbrook House• Land Register• Management Plan• Corporate Plan• Section 94 Plan• Annual Budget• Auditor’s Report• Investment Register• Gifts and Pecuniary Interests Registers• Annual Report• Annual Community Report• Code of Conduct• Code of Meeting PracticePoLiciEs• Advertising structures• Keeping of animals policy• Ambient air quality (woodsmoke) policy• Appeals – development and building applications• Bill posters• Notification of development applications• Carports• Plaza – shop awnings• Plumbing• Power poles• Residential flat requirements• Hoardings



• Site controls• Development and building applications referral to other offices• Battleaxe allotments – building upon handle• Inclinators• Lane Cove Child Care Centre – aims and objectives• Lane Cove Child Care Centre – management• Loan of equipment to community groups• Purchase orders – community groups• Lease of property to clubs and organisations• Hire charges – council civic centre• Financial assistance to community groups• Community consultation policy• Reports of conferences• Meeting with the public• Payment of expenses and provision of facilities to councillors• Councillors access to information• Code of Meeting practice• Procedures associated with council meetings• Review of Council’s policies• Council’s logo• Affixing of council’s seal• Australian made goods• Purchasing policy• Use of local contractors• Competitive neutrality complaints handling mechanism• Privacy management plan• Delegation of authority – Mayor• Council involvement in litigation• Delegation of authority – Deputy Mayor• Illegal uses• Section 149 certificates• Trade waste control• Reflective glass in external walls• Models of development proposals • Drainage policy• Display of goods on Council footpaths• Common boundary fences• Tennis courts – fences • Contributions to common boundary fences • Application for grants • Proceeds from sale of library books • Reserves• Flag poles• Foreshore development• Rock faces and flora• Boat sheds• Waterfront structures becoming available for lease by Council• Sponsorship policy• Outstanding debt management policy• Council’s involvement in community services• House numbering by private companies• Internal reporting policy• Internal reporting procedure• Internet and e-mail management policy• Strata subdivisions• Subdivision applications – easements through reserves• Subdivision undersized lots• Library buildings and safety• Membership identification criteria• Library hours• Library borrowing – number of items



• Period of loans• Photocopiers – public• Security• Censorship• The collection• Donations of materials to the library• Display of community notices• Outreach services• Marjorie Propsting Memorial Library• Junior library • Fees and related income• Corporate library• Local government collection• Local history collection• Publications by the library• Privacy and library records• Library charges• Stock withdrawal and replacement• Shorelink policies and procedures• Photographing of the Lane Cove municipality on a regular basis• Use of mechanical rock pick machines• Open space – dual occupancy• No parking – road marking across driveways• Playing fields in schools• Use of herbicides• Horses in reserves• Medical examination prior to employment• Designated employees – disclosure of interest• Gratuities• Private works by members of council’s staff• Computers – use of• Council vehicles – contract staff• Council vehicles – leaseback arrangements• Sick leave – extended periods• Sick leave incentive scheme• Defence force reserves – council support• Work experience – senior high school students• Trainee schemes• Flexi-time rules – civic centre and library• Personal clothing• Equal employment opportunity policy• Industry training• Staff performance review• Depot staff uniforms• Guidelines for payment of overtime• Rehabilitation programme• Leave without pay• Senior staff attendance at conferences• Workplace harassment policy• Training and education policy• Smoke free workplace• Health and safety policy statement• Grievance handling procedure• References under seal• Substance abuse policy• Disability access policy• Policy on the banning of smoking• Rain water tanks• Council archives policy• Access to Council information• Proposed rezonings



• Rezoning request• Notification policy – amending LEPs and DCPs• Risk management policy• Public liability insurance – civic centre• Liability for negligent misstatement• Public liability claims – procedure• Motor vehicle policy• Trees and tree root damage claims policy• Corporate Style• Street lamps• Swimming pools• Through traffic• Lower speed limits• Tree preservation and landscape policy• Policy for the preservation of significant trees• Displays in the plaza• Umbrellas in the plaza• Use of plaza – charity street stalls• Performances in the plaza• Lane cove swimming pool – use by schools• Council’s office – signs in foyer• Civic centre artwork/information boards• Signposting for privately owned public facilities• Tables and chairs in the plaza (and Lane Cove shopping centre) for commercial restaurant use• Passive Smoking• Vehicular access to properties• Second vehicle access• Drainage easements• Youth week• Youth policy statement

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs was published on 30 June 2008 and is available for purchase at a cost of $5.00.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries regarding Council’s policy documents should be directed to the Manager, Governance by telephoning (02) 9911 3525 between the hours of 8.30am and 5.00pm, Monday to Friday.Applications should be directed to:

The Manager, Governance, Lane Cove Council, PO Box 20, Lane Cove NSW 1595

Peter Brown,General Manager





LEETon sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTs• Code of Conduct• Code of Meeting Practice• Management Plan• Disaster Plan• EEO Management Plan• Payment of Expenses and Provision of Facilities to Councillors• Financial Management Plan• Applicable Local Environmental Plans• Minutes of Council Meetings• Policy Register• Pricing Policy• State of the Environment Report• Leeton and Yanco Peripheral Area Contribution Plan 2003• Leeton Shire Social, Community and Cultural Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe latest Leeton Shire Council’s Statement of Affairs is 30 June 2008.

sEcTion 3 – conTacT aRRanGEMEnTsAny Freedom of Information inquiries concerning the Council’s activities should be directed to:

The Public OfficerLeeton Shire Council23-25 Chelmsford PlaceLeeton NSW 2705Telephone: (02) 6953 2611

The Council’s office hours are 8.30am to 5.00pm Monday to Friday.Any request for access to documents under the FOI Act should be made in writing, accompanied by a $30 application fee.





LEicHHaRDT counciL

sEcTion 1 – PoLicY DocuMEnTs

coMMuniTY sERVicEs• Aboriginal Social Plan• Child Protection Policy• Children’s Social Plan• Community Funding Program (S.356 Local Government Act, 1993)• Disability Social Plan• Disability Action Plan• Ethnic Social Plan • Events and Festival Policy• Family Day Care Policies• Graffiti Strategy and Action Plan• Library Collection Development Policy– Library Internet Access Policy• Local Ethnic Affairs Priorities Statement• Older Peoples Social Plan• Pedestrian Access and Mobility Plan• Recreation and Open Space Needs Study• S94 Contributions Plan – Community Facilities• Womens Social Plan• Youth Social Plan

coRPoRaTE & inFoRMaTion sERVicEs• Access to Council files/ non release of documents identifying complainants• Annual Reports• Business Papers/Minute Books – Council & Committee Meetings• Code of Conduct• Code of Meeting Practice• Delegations Register• E-Mail Policy• E-Mailing of Information to Councillors• Fees and Charges• Filming in the Municipality of Leichhardt (Standard Conditions of Approval)• Financial Statements• Internet Policy• Leases of air space over roads policy• Management Plan• Opposition to developer donations to local government candidates• Payment of expenses and provision of facilities to Councillors• Privacy Management Plan• Register of Council Policies• Strategic Plan (Leichhardt 2020+)

EMPLoYEE sERVicEs• Authorisation of Travel Expenses (by Council) for interstate and overseas travel• Communications Strategy• Equal Employment Opportunity• Grievance Policy• Harassment Policy• Occupational Health and Safety Policy



• Personnel Policies & Procedures Manual• Risk Management Policy

EnViRoMMEnTaL ManaGEMEnT• Asbestos policy• Bicycle Strategy• Companion Animals Management Plan• Contributions Plans

Open Space & RecreationCommunity FacilitiesTransport & Access

• Development Control Plan No.21 – Wharf Road, Balmain• Development Control Plan No.27 – Balmain Power Station• Development Control Plan No.31 – Ampol (White Bay)• Development Control Plan No.32 – Design for Equity of Access• Development Control Plan No.35 – Exempt & Complying Development• Development Control Plan No.36 – Notifications• Development Control Plan No.37 – 2-8 Weston Street, East Balmain• Development Control Plan No.38 – Waste, Avoid, Reuse, Recycle• Development Control Plan No.42 – Land Contamination• Development Control Plan No.47 – Jane Street Balmain• Development Control Plan No.48 – Managing Activities on Footpaths and Street Verges• Development Control Plan No.51 – Telecommunications & Radio Communications• Energy Savings Action Plan• Local Action Plan for Greenhouse Gas Reduction (Milestone 3)• Opposition to Sydney Airports Masterplan• Opposition to M4 East• Opposition to Nuclear Power• Plastic Shopping Bags• State of the Environment Report• Stormwater Management Strategy• State of the Environment Report• Town Plan – LEP 2000 (as amended)• Town Plan – DCP 2000 (as amended)• Towards a Sustainable Future – An environment strategy for Leichhardt Council 1994• Tree Preservation Order (Environmental Planning & Assessment Act, 1979)• Urban Forest Policy• Youth Road Safety Action Plan

inFRasTRucTuRE & sERVicE DELiVERY• 2-8 Weston Street Balmain Plan of Management• Bike Plan• Birchgrove Park Plan of Management• Community Land Plan of Management– Container Deposit Legislation• East Balmain Foreshore Plan of Management• Elkington Park Plan of Management• Gladstone Park Plan of Management• Green Waste Action Plan• Inspection and maintenance of footpaths• Internal Operations Waste Management Plan– Mort Bay Park Plan of Management• Stormwater Management• Use of Public Parks & Reserves

sEcTion 2 – sTaTEMEnT oF aFFaiRs

Published June 2008 pursuant to the requirements of the Freedom of Information Act 1989, Sec. 14 (2).



sEcTion 3 – conTacT aRRanGEMEnTsDesignated Inquiry Officer:

George GeorgakisManager Administration ServicesTelephone: (02) 9367 9121

Council’s policy documents may be inspected at the Administrative Centre, 7-15 Wetherill Street, Leichhardt NSW 2040 by appointment between 8.30am-5.15pm weekdays.

Peter Head,General Manager





LisMoRE ciTY counciLFoi agency no. 2166

sEcTion 1 – PoLicY DocuMEnTsThe following list of documents are available for inspection free of charge as required by Section 12 of the Local Government Act. They represent the type of documents available.PoLiciEs, coDEs anD PRacTicEs• Code of Conduct• Code of Meeting Practice• Corporate /Management / Financial Plan• Contribution Plan Lismore March 2004 – Section 94 includes

Open SpaceCommunity FacilitiesTransportState Emergency ServicesRural Fire Services

• Delegations of Authority• Disaster Plan/Emergency Management Plan/Emergency Services Policy• Equal Employment Opportunity Management Plan• Employment Related Codes• Expenses and Facilities Policy• Fence Policy/Code• Internal Reporting Policy• Local Approvals Policy• Local Orders Policy• Minutes of Committee Meetings• Minutes of Council Meetings• Plans of Land Proposed to be Compulsorily Acquired By Council (see Just Terms Comp. Act 1991)• Plans of Management for Community Lands –

Public LandLismore ParkWeston ParkKadina ParkLismore LakeHeritage ParkTucki Tucki CreekHepburn ParkAdam Gilchrist ParkSportsground ( generic )

• Policy Register• Pricing Policy / Revenue Policy• Privacy Management Plan• Procedures Manual• Records Procedures• Recycling Policy• Social Impact Assessment Policy• State of the Environment Report• Community and Social Plan• Local Orders Policy / Guidelines for the Keeping of Animals for Domestic Purposes• Local Orders Policy for the Practice of Hairdressing• Code of Conduct – City Safe Program



• Landfill Environmental Management Plan – LEMP – Wyrallah Road Waste Facility• Contaminated Lands PolicyoTHER DocuMEnTsGeneral Specifications

• Road and Drainage Works• Sewerage Requirements• Water Reticulation• Statement of Accounts

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of the Council’s most recent Statement of Affairs may be obtained by contacting the Public Officer.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to Council documents covered by Section 12 of the Local Government Act 1993 are available for inspection free of charge during Council’s normal hours of business at its Administration Centre, 43 Oliver Avenue, Goonellabah.Many documents are made available on Councils website at http://www.lismore.nsw.gov.au/ .Requests for other material should be made in the first instance to the Public Officer (02) 6625 0500 and may require an application to be submitted under the Freedom of Information Act 1989, if so fees will apply and details of these are available from the Public Officer.





LiVERPooL PLains sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsSubject to the Freedom of Information Act 1989, Liverpool Plains Shire Council holds the following documents which may be accessed for information:section a – Governance and corporate PolicesCode of Meeting PracticeEqual Employment OpportunityHarassment in the WorkplaceEmployee Grievance/DisputesBullying in the WorkplaceDisciplinary ProceduresCode of ConductSecondary EmploymentInternal ReportingEmployee Assistance ProgramHIV/AIDSDisposal of Surplus Equipment/Scrap and Low Value AssetsDonationsTraining PolicyApproved Students Educational/Training InstitutesEmployee Leave BalancesDrugs, Alcohol and Medication in the WorkplaceWorking in Hot Conditions, Skin Cancer and Employee ClothingSafety Helmet, Footwear and Eye ProtectionPassive Smoking PolicyIncident and Accident Reporting and InvestigationCode of Dress Occupational RehabilitationPayment of Expenses and Provision of facilities to CouncillorsStaff Travelling ExpensesCustomer Service and Complaints HandlingCivil Emergency LeaveVolunteers Working on Council WorksitesSuspension of Driver’s LicenceDamage, Loss/Theft of Personal Property or Personal EffectsChild ProtectionCommunications StrategyInvestmentsRisk ManagementInternet, E-mail and Web BrowsingComputer Equipment and SoftwareContract Staff – Private Use of VehicleNon-contract Staff – Private Use of VehicleOccupational Health and Safety CodeHuman Resources ManualHall Management Rating Contribution for CWA Branch HallsLocal Film PolicyCorporate PropertySkin Cancer Check PolicyRecords Management



Records Management Policy and Procedures for CouncillorsFraud PolicyGifts and BenefitsProcurement of Goods and Services PolicyDebt Recovery Policysection b – infrastructure and Technical PoliciesBanner AdvertisingCemeteries – Quirindi and VillagesGuidelines for Development and Subdivision WorksNaming of Council AssetsFootpath PolicyVehicle CrossingsPlayground PolicyPlant PolicyDust Suppression PolicyRamps and Gates on Public RoadsLiquid Trade WasteAcceptance of Septic Tank WasteRoad CrossingsVarious Road PoliciesKerb and Gutter PolicyBackflow and Cross Connection PreventionWater Supply Service ConnectionsFire Service ConnectionAsset Managementsection c – Environment and community services PoliciesVillage Development ProgramStructures on Footpaths and Council LandWater Supply – Rural DwellingsElectricity Supply to Rural SubdivisionsDwelling RelocationLibrary Internet UseTemporary Occupation Sustainable DevelopmentFootpath DiningNotification of Adjoining Landowners PolicyProperty Leasing PolicyRisk Management PolicySection 94 ContributionsSmall Feedlots PolicyStock on Public Roads and Public Places PolicySwimming Pool Fencing PolicyTree Preservation OrderWork on Private Property PolicyBuilding Alignment – Town of QuirindiScare Gun PolicyAwnings PolicyNoxious Weed ControlPayment of Fees Childcare CentreBonds and GuaranteesRetailing in the Shire (Itinerant Vendors)Building SetbacksStreet Entertainment and BuskingDog NoiseNotices under S18 of the Noxious Weeds Act 1993Refund of DA Fees to Not for Profit OrganisationsBurial of Bodies on Private LandFood Premises ControlAvailability of Building Plans



Replacement of Stolen Kerbside BinsOccupation of CaravansNoxious Weeds Act 1993 – Consideration of Submissions Under Section 18AKeeping of Animals in Urban AreasRural Dwellings Water Supply – Low Flow Reticulation SupplyAboriginal Archaeological Survey RequirementsInvestigation and Enforcement of Unlawful ActivityPublic Notification of Development ApplicationsLocal Approvals PolicyAgeing and Disability AccessGraffiti PolicyLocal Orders PolicyErosion and Sediment Control PolicyDual Occupancy and Medium Density Residential Developmentscouncil’s Management Plan consisting of:Corporate ObjectivesPrincipal Activities and ServicesStatement of Business ActivitiesStatement of Human Resource ActivitiesStatement of Equal Employment OpportunityState of Activities to Protect Environmentally Sensitive AreasStatement of Business EthicsStatement of Resource SharingAnnual Statement of Revenue PolicyFees and ChargesBudget EstimatesPerformance TargetsInvestigation and Enforcement of Unlawful ActivityPublic Notification of Development ApplicationsLocal Approvals PolicySubdivision and Provision of ServicesSmoke Free Outdoor Areas Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of the Council’s most recent Statement of Affairs may be obtained by contacting the FOI Co-ordinator.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to documents held by the Council may be arranged, during business hours, by contacting:

Public Officer,PO Box 152,Quirindi NSW 2343Phone: (02) 6746 1755Fax: (02) 6746 3255Email: [email protected] Hours: Monday to Friday, 8.30 a.m. to 5.00 p.m.





LocKHaRT sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe Council maintains the following Policy Documents:Policy RegisterBush Fire and Emergency ManualsDeveloper Contributions PlanLockhart Shire Council Local Environmental PlanCode of ConductEqual Employment Opportunity Management PlanManagement Plan 2008/2011Minutes of Committee MeetingsMinutes of Council MeetingsRevenue Policy (see Management Plan)State of the Environment Report (see Annual Report)Annual ReportAuditor’s ReportBusiness PapersDisclosures RegisterLand RegisterInvestments RegisterSocial Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent Statement of Affairs was published during December 2007.

sEcTion 3 – conTacT aRRanGEMEnTsAll enquiries for access to information under the Freedom of Information Act 1989 should be made in writing and addressed to the Principal Officer of the Freedom of Information Act as follows:

The General ManagerLockhart Shire CouncilPO Box 21Lockhart NSW 2656

Office hours at 69 Green Street, Lockhart are 8.30am to 4.00pm, Monday to Friday.





MaiTLanD ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are available at the Council’s Administration Office for inspection free of charge. Copies of some documents are available for a set fee, as listed in the fees and charges register and others for a photocopying charge:• Delegations of Authority Manual• General Policy Manual of Council• Annual Report• Management Plan• [Includes Pricing Policy, Financial Plan, Corporate Plan]• Code of Meeting Practice• EEO Management Plan• Local environment Plan (1993)• Minutes of Committee Meetings• Minutes of Council Meetings• Plans of Management• Various Plans• City wide S94 Contributions Plan.

Maitland Citywide Development Control Plan– Industrial Development Code– Conservation of Clay Resources– Thornton Rural Residential Area– Raworth– Metford– Central Maitland– Aberglasslyn / North Rutherford– Bolwarra Heights – Rural Small Holdings– Farley – Rural Small Holdings– Green Hills Low Density Residential– Bolwarra/Largs– Former Rutherford Abattoir Site and Adjoining Land– Waterforde Estate – Louth Park Rural Residential Subdivision– Oakhampton Heights– Chisholm Road, Greenhills– Thornton County Residential Release Area (Somerset Park)– Outdoor Advertising– Accessible Living– Orient Street Greta – Small Rural Lots– West Bolwarra Heights– Tenambit– Glenwood Residential and Industrial Estate– Hunter River Floodplain Management– Thornton Business Park – East– Subdivisions– City Wide – Heritage– Avalon Forest Rural Residential Estate Thornton– Advertising/Notification of Development Application– Commercial and Retail Policy– Car Parking Requirements– Brothels and Sex Industry Establishments– On-site Sewage Management Systems



– Telecommunications and Radio Communications– West Rutherford Area Plan– Gillieston Heights Area Plan– Exhibition Villages– Child Care Centres– Aberglasslyn Urban Release Area– Outdoor Dining– St Helena Village– Residential Design– Thornton North Area Plan

PoLicY DocuMEnTsADVERTISING• Guidelines for Outdoor Advertising• Temporary Banners over Public Roads – Erection ofAPPROVALS• Bed and Breakfast Establishments• Broiler Farms Code• Building Line and Fencing – Radburn Estate, Thornton• Burning – Control of• Clothing Bins• Development Assistance Panel• Food Surveillance Policy• Material Public Benefit/Works in Kind• Road and Locality Naming• Special EventsART GALLERY• Acquisitions for Maitland Regional Gallery• Collections Policy for Maitland Regional Gallery• Exhibitions Programs for Maitland Regional Gallery• Loan of Works Policy for Maitland Regional GalleryCIVIC MATTERS• Application For Development and/or Construction Certificates – Councillors and Staff• Bishop of Newcastle – Use of Crest• Closure of Council’s Administration Offices – Christmas and New Year• Code of Conduct• Code of Meeting Practice• Complaints – Dealing With Difficult• Complaints Management Policy• Dealing With Difficult Customers• Flags – Flying of• Community Awards Program• Maitland City Orchestra• Bishop of Newcastle – Use of Crest• Regional Army Cadet UnitCOUNCIL MATTERS• Erosion and Sediment Control• Accompanying Persons Reimbursement – Conferences/Seminars• Internal Reporting Systems for Disclosures• Interstate and Overseas Travel• Payment of Expenses and Provision of Facilities for Councillors• Regional Co-Operation and the Hunter Regional Association of Councils• Provision of Information to and Interaction between Councillors and Staff• Councillors and Staff• Structural Reform • Number of Councillors• Sponsorship Policy• Community and Social Welfare• Child Protection Policy



DISPLAN• Council Role Under the Maitland Local DisplanDONATIONS• Loans to Service Clubs and Non Profit Organisations• Section 356 Donations – Community Development GrantsDRAINAGE• Improvements Over Drainage / Urban DrainageFENCES• Dividing Fences• Building Line and Fencing – Radburn Estate, ThorntonFILMING• Filming ProtocolFINANCE• Goods and Services Tax• Interest on Investments• Investment Policy• Significant Account Policy• Contribution to Time Payment• Write Off on Debtors – Rates, Charges and Services• Credit Facilities at Waste DepotGRANTS• ApplicationsHEALTH MATTERS• Abandoned Shopping Trolleys• Keeping Of Animals• Keeping of Poultry• Checking Quality of Private Swimming Pools• Landing of Helicopters within the City • Aerated Water Treatment SystemsHERITAGE (INCLUDING CBD/MALL HERITAGE AREA)• Heritage Building Conversation and Upgrading• Maitland City Centre – Outdoor Dining Policy• Central Maitland Area Improvement ProgramINSURANCE• Motor Vehicle Accidents/Procedures• Mowing of Footpaths by Residents• Public Liability – Goodwill PaymentsKERB, GUTTERING and FOOTPATH CONSTRUCTION• Kerb, Guttering and Footpath – Construction• Kerb, Guttering and Footpath – ChargesLAND and COUNCIL BUILDINGS• Land Acquisition, Development and Sale• Disposal of Fill From Construction Sites• Payment of Agent’s Fees• Sale of Council Owned Land• LEP’S and Council LandLIBRARY• Conduct of Maitland City Library Service• Library Collection Development PolicyNOXIOUS WEEDS • Noxious Weeds PARKING• Access to Parking by Commercial Developers Where Parking Contributions have been Paid – Belmore

Road, Lorn



PARKS AND GARDENS• Bowling Clubs – Lease of Public Reserves• External Running CostsPARKS AND GARDENS – MAINTENANCE• Mt Pleasant Street• Naming and Renaming Reserves• Practice Wickets and Goal Posts – Location of in Public ParksPLANNING MATTERS• Child Care Centres – City Wide Development Control Plan• Cycleways Study• Ecologically Sustainable Development• Enforcement Procedure Policy• Street Construction – Morpeth Conservation Planning Study• Part V of the Environment Planning and Assessment ACT 1979• Planning Agreements Policy 2006• Notification of Subdivision Applications• Tree Preservation and ControlPLANT AND EQUIPMENT• Plant and Equipment – Purchase or Replacement• Plant and Equipment – Resource Sharing• Private Use Light Vehicle Leaseback• Sale of Obsolete Council PropertyPRIVATE PIPELINES• Private Pipelines in Road ReservePRIVATE WORKS• Provision of Works and Services to Outside Bodies• Investigation into Sundry Works and Private Works• Procurement PolicyRATES• Adjustment of Rates Following a Change in Category of Land• Arrears of Rates• Categorisation of Land for Rating Year Commencing 1/7/94• Extra Charges• Financial Hardship• CBD Construction Rate Assistance• Rate Relief Rural Properties• Write off Debtors – Rates, Charges and ServicesRECORDS MANAGEMENT• Records Management PolicyRISK MANAGEMENT• Gathering of Information• Certificates and Applications• Fraud Control• Signs as Remote Supervision• Road Maintenance• Tree ManagementROADS• Method of Determining Routine Road Maintenance Contributions for Extractive Industries• Morpeth Road access to Reserves• Neighbourhood Watch and Safety House Signs• Adopt a Road Program• Roadside Tributes• Formation of Road Maintenance Rolling Works ProgrammeSIDEWALK STALLS• Doorknock Appeals and Street Days



SPORT and RECREATION• Closure of Sporting FacilitiesSTAFF• Corporate Wardrobe• Equal Employment Opportunity Policy (EEO)• Private Use Light Vehicle Leaseback• Defence Leave Possibility• Occupational Health and Safety• Recognition of Long Serving Employees• Respect at Work• Study Assistance Policy• Untaken Sick Leave• Workplace Return to Work Policy• Workers Compensation ManagementSTREET LIGHTING• Rurally Zoned AreasSUB-DIVISIONS• Accessways to Battle-Axe Blocks• Notification of Subdivision ApplicationsSWIMMING POOLS• Admission Charges• Swimming Pool Charges for Schools• Coaching at Olympic Pool• Restriction of use when Swimming Club use PoolTOURISM• Marketing Strategy – Maitland Tourism• New England Highway (15) Promotion Committee• Steamfest• Thornycroft Truck Working Party• Community Development Grants Policy• Noise Levels – Associated with use of Hire of Town HallTRANSPORT MATTERS• Activities on Public Roads• Bus SheltersWASTE• Credit Facilities Waste Depot• Domestic Waste Collection Service and Issue of Mobile Garbage Bins• Integrated Resource Recovery and Waste Management Strategy • Mobile Garbage Bins• Waste Collection – Extension of Service• Waste Removal Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil produces a Statement of Affairs which includes details about the Council’s functions and structure, how it’s functions affect the public; the kinds of documents held at the Council; and how members of the public may access and amend documents held at the Council and is available from Council’s website at www.maitland.nsw.gov.auThe most recent Statement of Affairs held by Council was published in June 2008.



sEcTion 3 – conTacT aRRanGEMEnTsEnquiries concerning the procedures for inspecting or purchasing Council’s policy documents and Statement of Affairs and procedures concerning Freedom of Information applications should be directed to:

Mr Graeme TolhurstGroup Manager Finance and Administration/Public OfficerMaitland City CouncilPO Box 220Maitland NSW 2320Telephone: (02) 4934 9752

The Council’s office hours are 8.30am to 5.00pm, Monday to Thursday and 8.30am to 4.30pm, Fridays.Any requests for access to documents under the FOI Act should be made in writing, accompanied by a $30.00 application fee.





ManLY counciL

sEcTion 1 – PoLicY DocuMEnTsThe policy documents held by Council which are available for inspection are:Planning LEPManly Local Environmental Plan 1988 as AmendedManly Local Environmental Plan 1988 – Amendment 34 Acid Sulphate Soil mapLEP MapDCPManly Development Control Plan (DCP) for the Residential Zone 2007 and Associated Residential Density

Sub-zone maps– Appendix Map A Penguin and Bandicoot Residential DCP

Manly DCP for the Business Zone 1989: Amendment 5 Manly DCP for The Corso (Part A, Part B North Side and Part B South Side)Manly DCP for the Industrial Zone 1991 Manly DCP for Energy Efficient Buildings 1998 Manly DCP for Backpacker Accommodation 1998: Amendment 1 Manly DCP for Landslip and Subsidence 2001 Manly DCP for Waste Minimisation and Management 2000 Manly DCP for Notification 1999: Amendment 2 Manly DCP for Access incorporating the Manly Access Policy Manly DCP for Advertising Signs 1993 Manly DCP for Sites in Gurney Crescent and Clavering Rd Seaforth 2002: Amendment 1Manly DCP for Childcare Centres 2004Manly DCP for Manly CoveManly DCP for Telecommunications and RadiocommunicationsManly DCP for Late Night Venues 2005 with minor amendments Feb 2008OTHERManly Section 94 Contributions PlanManly Town Centre Urban Design Guidelines 2002Balgowlah Shopping Centre Urban Design Controls 1999

(a) Balgowlah Shopping Centre Urban Design Plan 1999 – Main Document(b) Balgowlah Shopping Centre Design Plan 1999 – Appendix

Manly Code for the Protection against Termite Attack 1996Manly Specification for Stormwater Drainage 2003

(a) Manly Specification for On-site Stormwater Management 2003 – Main Document(b) Specification for On-site Stormwater Management 2003 Appendix Maps

Manly Specification for Civil Infrastructure, Development and Subdivisions 2003Manly Council Contaminated Lands Policy 2003Guidelines for the Installation of Rain Water TanksManly Council Greywater Reuse Policy and Mapother Policy DocumentsAnnual Community ReportAnnual ReportManly Andrew “Boy” Charlton Swim Centre Annual ReportAuditors ReportAnnual BudgetManagement PlanCode of Conduct



Social Plan 2004-2009 Needs AssessmentSocial Plan 1999-2004Sustainability Strategy 2002Local Air Quality and Greenhouse Action PlanLand RegisterPlans of Management

– Seaforth Oval– Keirle Park– Tania Park

State of the Environment ReportCode of Meeting PracticeRegister of InvestmentsReturns of the Interests of Councillors, Designated Persons and DelegatesReturns as to Candidates’ Campaign DonationsBusiness Paper Agendas (Excluding Closed Committee)Business Paper Minutes (Excluding Closed Committee)PoliciesAccounts – Available Working CapitalAdvertisementsAdvertisingA-Frame Signs and Merchandise Offered for SaleArmoured Vehicles – Provision for ParkingAwards – Manly Civic DesignBanners – Display Of Banners Within Council Controlled Properties and ReservesBeach ManagementBeaches and Reserves – Commercial Filming – Conditions and ChargesBlasting PermitsBoat Building In Residential AreasBuilders’ Rubbish ContainersCaretakers – Residential Caretakers In Council BuildingsCircuses – The Operation Of Circuses With Exotic Animals In ManlyCircus – Limitation On PerformancesClean Air – ComplaintsClearing Of Shrubs and UndergrowthClosed Circuit Television Protocol – Administration BuildingClosed Circuit Television Protocol – CarparksClubs And/Or Organisations – Remission Of RatesCommittees – Appointment Of CouncillorsCommittees – Section 355 Committees – Audit FeesCommunity Groups – Financial AssistanceComplaints Management PolicyConsultation – Community Consultation ProtocolCorner Splays – Acquisition OfCorner Splays – Council To Meet CostsCorner Splays – Notification On CertificatesCorporate ImageCouncil and Committee Meetings – Length Of MeetingsCouncil Meetings – Availability Of Agenda Papers To PublicCouncil Chamber – Seating ArrangementsCouncil Letterhead – Council Committees and Areas Of Activity – Signing Of CorrespondenceCouncillors – Committee Membership Not Appointed By CouncilCouncillors – Personal Accident Insurance – Authorisation To Attend FunctionsCouncillors – Reports From Council OfficersCultural PolicyCharter of Political ReformDebt Recovery – Warrants Of Commitment – Authorisation OfDevelopment Application ApprovalDevelopment Application – Fees For Heritage BuildingsDevelopment Control Plan – Residential Zone Dog Management – Urban Dog Management



Dinghies – Storage Of Dinghies On Council ForeshoresDonations – Items Of Park FurnitureDrainage Easements – Construction OverElection Campaigning – Federal, State and Local Government ElectionsElections – Poll Of Electors To Be Held In Conjunction With Ordinary and Extraordinary Elections Of

CouncilEnvironmental Levy Component Of Rate – Increase In Annual ContributionEthical Charter – SustainabilityFinancial Assistance To Cultural GroupsFinancial Reporting – Measures Of Council LiquidityFootpath TradingGarbage Charges – Surf Clubs, Scout and Guide Halls In Council Reserves Garbage Containerisation Service – Size Of ContainersGathering InformationGraffitiHire Boat Operations – Beaches and ReservesHoardings – Placing Of Hoardings At Construction Or Demolition SitesHonorary Rangers Independent Assessment PanelInsurance – Premsure – Elected RepresentativesLate Night Venues 2005 – Development Control PlanLeases – Council Property – Maintenance Of By Lessee/LicenseeLeases – Council Property – Payment Of Rates and Charges By LesseeLibrary -Borrowers PolicyLibrary – Commercial Sponsorship Of Library ActivitiesLibrary – Statement On Freedom Of Collection, Access, Use and Librarian’s RoleLibrary – Local HistoryManly After Midnight PolicyManly Art Gallery and Museum – Acquisitions and Exhibitions PolicyManly Art Gallery and Museum – Free Admission For Children On Organised ToursManly Art Gallery and Museum – Collection On Local HistoryManly Art Gallery and Museum – Presentation Of Paintings Purchased From Funds Raised By Former Ladies

AuxiliaryManly Art Gallery and Museum – Support For Local ArtistsManly Art Gallery and Museum – Waiving Of FeesMayor and Councillor’s Remuneration FeesNeighbourhood Watch and Safety House SchemeNoise Complaints – DogsNoise Complaints – GeneralNotification to Precincts, Codes of Conduct and Meeting Practice, via Council News – Manly Daily for

submissions in accordance with The Act and Council’s policiesNuclear Weapons – Abolition and World PeaceOpen File PolicyOvergrowth of VegetationOutdoor Dining AreasPamphlets and Leaflets – Distribution On Public Roads and In Shopping CentresParking – Policy – Manly Central Business DistrictParking – Issuing Of Designated Parking PermitsParking – Provision For Designated Parking Spaces For Armoured VehiclesParking Permits – Manly Life Saving Club Inc/ Manly Community CentreParks and Reserves – Use Of By Junior SportsPayment of Expense and Provisions of Facilities to Mayor and CouncillorsPoll Of Electors To Be Held In Conjunction With Ordinary and Extraordinary Elections Of CouncilPrecinct Community Forums previously known as Precinct CommitteesPricing Policy Goods and ServicesPrinting and Stationery – Use Of Recycled PaperProperty Acquisition Reserve FundProsecutions – Withdrawal Of Public Liability InsurancePublic Sculpture PolicyRainwater Tanks



Rates – Pensioners – Accrual Of Rates and Charges and Writing Off InterestReconciliation Between Indigenous and Non-Indigenous AustraliansRecycling – Events and PromotionsReserves – Exclusive Use For Private FunctionsReserves – Outdoor Furniture – DedicationRevenue PolicyRoad Reserves – Outdoor Eating Areas – Licensing OfRoad Reserve – Lease For Parking As A Development Application ConditionRoad Reserve Leases – Adjacent and Conjoining Parent LotRoad Reserves – DrivewaysRoad Reserve Nature Strips Road Reserve Leases/Consents – Formula for Determination of Annual Rental/Occupation Payment (the

“Fee”)Seawalls – Construction and ReplacementSection 94 ContributionsSenior Citizens’ CentreShopping Trolleys – ImpoundmentsSigns – Council Projects – Displaying OfSigns – DirectionSigns – A-Frame Signs and Merchandise Offered For SaleSigns – Public TelephonesSister Cities – Policy On Visits To Council By Overseas TouristsSiting of Microwave Base Stations ManlySkateboards and Bicycles On The Corso – Control OfSkateboards, Bicycles and Rollerskates On The Ocean Beach WalkwaySmoke Free Zones in ManlySmoking – Council Owned BuildingsSolar Hot Water Installations (Development Applications)Special Events (Road Closures) Traffic and Transport Management PlanSponsorship – Council Activities and EventsSport and Recreation Facilities In Manly – Guiding PrinciplesStalls – Constituent Interviewing By Local MembersStormwater ControlStrata Subdivisions – New and Old Buildings – Car ParkingStrata Subdivisions – Old BuildingsSwimming Centre, Manly – Complimentary Season Passes To Elite AthletesSwimming Pools – Fencing OfSwimming Pools (Private) – LeakingSydney WaterTelecommunications and Radio Communications Development Control PlanTelecommunications and Radio Communications Providers for Infrastructure – ApplicationsTenders – Lobbying Of CouncillorsTourism PolicyTrading Activities – Hawking and Vending On Public Reserves, Roads and Public PlacesTree Preservation OrderTrees – Lopping For Electricity Transmission LinesTrees – Lopping For ViewsTrees – Removal Of “Ficus” VarietiesTrees – Ringbarking, Poisoning, Root DamageTrees – Significant Tree PolicyTriple Bottom Line ReportingUnemployment Relief SchemesVehicular Crossing and Layback OpeningsVehicle Crossing Construction – Colour Of ConcreteVehicle Crossings – Maintenance Of Unpaved CrossingsVehicle Crossings/Driveways – Non StandardVehicle Crossings – Payment For Pavement Of Road ShouldersVehicle Crossings To Private Property – Temporary Construction In Asphalt – Payment By OwnersVehicle Crossings – Use Of Uni-Pave Concrete BlocksWarringah Freeway and Public Transport – Manly WarringahWaste Minimisation – Functions and Events In Manly



Water Courses – Piping OfWentworth Street Redevelopment – Access to Corso Properties

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of the Council’s most recent Statement of Affairs may be obtained by contacting the Administration Officer.

sEcTion 3 – conTacT aRRanGEMEnTsA request under the Freedom of Information Act for access to documents held by Council must be made by written application accompanied by a fee of $30.00 (No GST). Applications should be directed to:

The General ManagerAttention: Manager AdministrationManly CouncilPO Box 82Manly NSW 1655

Enquiries may be directed to the Administration Officer by telephone (02) 9976 1500 between the hours of 8.30 am and 5.00 pm Monday to Friday.





MaRRicKViLLE counciL

sEcTion 1 – PoLicY DocuMEnTscoRPoRaTE sERVicEsadministrative servicesAccess to Submissions Regarding Building, Development and other Applications and Council proposalsAccess to Confidential ReportsAnswering CorrespondenceChild Protection GuidelinesCode of ConductCode of Councillor PracticeCode of Meeting PracticeComplaints Handling ProcedureConflicts of InterestConstitution of Committees and Committee Delegations 2007Councillors’ Access to InformationDelegations of Authority RegisterDisclosure of Interests by Councillors and Designated OfficersGuidelines for Dealing with Competitive Neutrality ComplaintsICAC MattersInclusion of Information in Business Paper for Council and Committee MeetingsInformation (Access to)Internal Reporting PolicyPayment of Expenses and Provision of Facilities to CouncillorsPetitions Guidelines and ProceduresPreparation of AddendumsPrinting and StationeryPrivacy Management PlanProcedure for the Disposal of Scrap and Low Value AssetsStatement of Business EthicsStreet TradingTenders and Quotations ProcedurePeople and WorkforceCompetency Based Salary System ProcedureConditions of EmploymentConditions of LeaveConsultative Committee ConstitutionDisciplinary Action/ReportEEO Plan 2007/08Equal Employment OpportunityEstablishment Control Procedures Filling of Vacant Position of Director Flexible Working Time ArrangementGrievance ResolutionGuidelines for Dealing with Workplace AggressionHazardous SubstancesHuman Resource Planning Learning and Development Plan 2007/08LeaveOccupational Health and Safety Pay and Allowances



Pay for PerformancePerformance EvaluationPerformance Management Purchased Leave SchemeRecruitment and Induction Guidelines for ManagersRecruitment, Hiring and Induction Redundancy Risk ManagementSAFE System- Safe and For the EnvironmentSalary SacrificeSecurity – Employee RecordsSexual Harassment Smoke-Free Work Place Termination of Employment Training and Development Travel Policy for Staff on Council BusinessUniforms – Dress CodeFinanceAuditors ReportBuilder’s Services DepositsCouncil’s BankerDebt RecoveryFees and ChargesFinancial StatementsInspection of VouchersInternal Restriction (Reserves)Investment PolicyInvestment RegisterNon-Rateable Garbage PolicyOperating BudgetProcedures ManualPurchasing – Local PreferenceRates and Charges – GeneralRates and Charges – PensionersRates Collections by AgenciesResources PlanRevenue and Pricing PolicySelective Purchasing – Restrictions relating to persons doing or willing to do, business in or with MyanmarStores and MaterialsSundry Debtorsinformation systemsInformation Systems Disaster Recovery PlanInformation Technology Strategic Plan 2007-2012Security Policies and Procedures Handbookcorporate DevelopmentMarrickville Community Plan 2025Marrickville Council Strategic Plan 2006-2011Annual Management Plan and Budget 2008/2011Annual Report 2006/7Annual Review 2006/07 Quarterly Rates NewslettersCouncil Website (Note: The website contains most Council plans and policy documents and is updated

frequently). Legal servicesLegal Services Management Plan 2007-2008DEVELoPMEnT anD EnViRonMEnTaL sERVicEsDevelopment assessment/Monitoring/Planning“A” Frames, other advertising structures display goods for sale



Abandoned VehiclesBackyard BurningBuilding Certificate RegisterCode for Industrial DevelopmentCode for the Control of Erection of Signs and Advertising StructuresDevelopment Application consent registerDog ControlFootpath ObstructionsFootpath Obstructions – Car ParkingFootway Cafes and Restaurants Marrickville Heritage Study 1986Marrickville Heritage Study Review 2001Marrickville Urban StrategyNuclear Free PolicyOffensive Noise of DogsSection 94 Contributions Plan 2004Signs Stormwater and On-site Detention CodeStreet VendingDevelopment Control Plans:DCP 17, Abergeldie Estate Conservation AreaDCP 19, Parking StrategyDCP 27, Waste Management DCP 28, Urban Design Guidelines for Business CentresDCP 29, Contaminated Land Policy and Development ControlsDCP 30, Cooks River Flood PlainDCP 31, Equity of Access and MobilityDCP 32, Energy Smart Water WiseDCP 34, King St. and Enmore Rd Heritage and Urban DesignDCP 35, Urban Housing, Volumes 1 and 2DCP 36, Complying and Exempt DevelopmentDCP 37, Brothels and Other Sex Services PremisesDCP 38, Community SafetyDCP 39, Development Notification PolicyDCP 40, Warne Place, South MarrickvilleDCP 41, Barwon Park Triangle, St. PetersHotel Trading Hours PolicyLocal Environmental Plans:MLEP 2001, Marrickville LGAMLEP 2001 (Amendment No. 1), 1-3 Coronation Avenue, PetershamMLEP 2001 (Amendment No. 2), 163A-181 New Canterbury Road and part 15 The Boulevard, PetershamMLEP 2001 (Amendment No. 3), 36-38 Oxford Street, NewtownMLEP 2001 (Amendment No.4), Rezoning of Former Arterial Road and Arterial Road Widening

ReservationsMLEP 2001 (Amendment No. 5), 287 Victoria Road, MarrickvilleMLEP 2001 (Amendment No. 6), 1-7 Macaulay Road, StanmoreMLEP 2001 (Amendment No. 7), 58-64 Salisbury Road, StanmoreMLEP 2001 (Amendment No. 8), 2-6 Bridge Road, StanmoreMLEP 2001 (Amendment No. 9), Rezoning of 24 Gordon Street, PetershamRezoning of and Schedule 2 requirements for 24-26 Perry Street, Marrickville 1-13 Garners Avenue,

MarrickvilleRenaming and arrangement of Schedule 2 (MLEP 2001)Replacement of clause 45 (MLEP 2001) with new clauseMLEP 2001 (Amendment No. 10), Reclassification / rezoning of Council Owned Car ParksMLEP 2001 (Amendment No. 12), Warne Place, South MarrickvilleMLEP 2001 (Amendment No. 13), 39 Francis Street, MarrickvilleMLEP 2001 (Amendment No. 14), Barwon Park Triangle, St PetersMLEP 2001 (Amendment No. 16), 1 Albert Street, St PetersMLEP 2001 (Amendment No. 17), 159 Princes Highway, St PetersMLEP 2001 (Amendment No. 18), 115-117 Constitution Road, Dulwich Hill



MLEP 2001 (Amendment No. 19), 5 Croydon Street, PetershamMLEP 2001 (Amendment No. 20), 1 Goodsell Street, St PetersMLEP 2001 (Amendment No. 23), 2-4 Railway Road, SydenhamMLEP 2001 (Amendment No. 25), HeritageMLEP 2001 (Amendment No. 26) Corner of Edinburgh Road and Smidmore Street, MarrickvilleMLEP 2001 (Amendment No. 30), 500 Princes Hwy, Bulky GoodsMLEP 2001 (Amendment No. 31) 83-91D Church St, St PetersMLEP 2001 (Amendment No. 32) 43 Dulwich Street, Dulwich HillMLEP 2001 (Amendment No. 33), 139-143 Parramatta Rd, CamperdownDraft Local Environment Plans:Draft MLEP 2001 (Amendment No. 11) Brothels, Not Proceeded WithDraft MLEP 2001 (Amendment No. 15) Princes Highway Bulky goods Cluster, St. Peters, Not Proceeded

WithDraft MLEP 2001 (Amendment No. 21) Heritage Conservation Areas for current DCP areas of Abergeldie

Estate and King Street/Enmore Road Replaced by Draft Amendment No. 25Draft MLEP 2001 (Amendment No. 29) 72 and 74 Fitzroy Street, Marrickville Refused by MinisterDraft MLEP 2001 (Amendment No. 35) Rezoning of Johnstons Creek Road CorridorEnvironmental servicesCollaborative Planning for Sustainable Irrigation in Marrickville – Business Plan (2007 – 2010) Cooks River Enviro Workers (CREW) Memorandum of Understanding – between councils of the Cooks River

Foreshores Working Group and Department of Corrective Services (2005 – 2007)Cooks River Foreshores Strategic Plan (1997)Cooks River Sustainability Initiative – Business Plan (2007 – 2010)Environmental Management General Policy 2002Illawarra Rd Sub-catchment Strategy (2006) – Action Plan and Stormwater Masterplan Local Action 21 – Sustainability Strategy (2003)Marrickville Cooks River Committee Terms of Reference The Watershed Strategic Plan 2006 – 2009The Watershed Memorandum of Understanding between the City of Sydney and Marrickville Council 2007 SAFE Management Plan 2007/8State of the Environment Report 2007Waste Reduction and Procurement Policy 2000Memorandum of understanding between Marrickville and Strathfield Councils for the Cooks River Sustainability

Initiative (2007 – 2010)Target Sustainability @ Marrickville Business Plan (2008-2010)Energy Savings Action Plan 2007 -2011Water Savings Action Plan 2007- 2011coMMuniTY sERVicEsLibrary servicesBehaviour CodeCollection Development PolicyCommunity Information DatabaseLibrary Strategic PlanMarketing Plan Membership GuidelinesPublic Internet Access Rules and Privacy Information Protection Actchildren’s servicesChildren and Family Services Procedures ManualMarrickville Council Children and Family Services – Parent HandbookChildcare Needs in Marrickville Final Report May 2006Early Childhood Waiting List Application FormMiddle Childhood Waiting List Application FormSchool Holiday Care InformationFamily Day Care Practices and Procedures ManualFamily Day Care Parent HandbookMarrickville Council Children and Family Services DirectoryMarrickville Local Government Children’s ServicesChildren’s Services Policy CS 1



Quality Care for School Aged Children, Marrickville Council brochureFamily Day Care: Quality child care in a home environment – brochureMarrickville Council Magic Yellow Bus postcard/fridge magnetChoosing Quality Child Care – Pocket Guide for Families (NCAC)community DevelopmentAccess and Inclusion Videos – 2008Access and Mobility Information Kit (Accompanying Guide to the Access DCP #31)Accessible Public Transport Information Kit and fact sheets – 2008Belonging in Marrickville – A Social Plan for the Marrickville LGACommunity Grants Program Guidelines 2008Community Planning and Support PolicyCommunity Profile, Marrickville LGADisability Discrimination Act Access Policy and Access Action Plan – Revised 2004Food Services PolicyGay and Lesbian Liaison at Marrickville (GLL@M) Committee Terms of ReferenceLocal Ethnic Affairs Policy StatementMarrickville Aboriginal Consultative Committee Terms of ReferenceMarrickville Aboriginal Cultural ProtocolsMarrickville Aged Services Terms of ReferenceMarrickville Ageing StrategyMarrickville Committee Terms of ReferenceMarrickville Community Grants Policy, September 2005Marrickville Council Multicultural Committee Terms of ReferenceMarrickville Seniors Reference Group Terms of ReferenceMarrickville Youth Council GuidelinesMarrickville Youth StrategyMissed Business GuideRefugee Position Statement (November 2002)Refugee Week Schools Activity PackSafety in Marrickville (Crime Prevention) Plan 2008-2011Statement of Commitment to Aboriginal PeopleWorkchoices/Welfare to Work Policies: Position Papercommunication and cultural services Advertising PolicyArts and Cultural Grants Program and Marrickville Cultural Festival Grants Program Policy and GuidelinesChrissie Cotter Gallery PolicyCommunity Communication Corporate Gifts ProtocolEthnic Communications StrategyMainstreet Policy Marrickville Cultural Festival Grants Marrickville International Artist Exchange and Local and National Artist Residency Program PolicyMarrickville International Artist Exchange GuidelinesLocal and National Artist Residency Program GuidelinesMedia Liaison PolicyPublic Art PolicyPublic Art Strategy: People, Place + ArtSister Cities PolicySponsorship PolicyHistory servicesCollection Development PolicyRecreation FacilitiesMarrickville Recreation Strategic PlanLeasing of Community FacilitiesTerms and Conditions of Hire for Community FacilitiesTEcHnicaL sERVicEsLittering/Dumping



Parks and ReservesArlington Reserve Camdenville Park Camperdown Memorial Rest Park Camperdown ParkCommunity Consultation PolicyDibble Avenue WaterholeEnmore ParkHenson Park HJ Mahoney Reserve Jarvie ParkKendrick ParkMackey ParkMarrickville Park McNeilly ParkNeighbourhood ParksO’Dea ReserveOpen Space Plan 1995Petersham ParkPlans of Management and Park Development Notification PolicyPocket ParksProtection of Trees PolicyRecreation User Needs StudyRyan Playground Sporting and General Park Facilities Leasing and HireSporting Field Pricing PolicySteel ParkSt Peters PlazaStreet Closures and PlazasStreet Tree Policy Review and Guidelines 1993Sydenham GreenTempe LandsTree PolicyTempe Recreation ReserveTempe LandsTree Management PolicyTree Preservation Order 2007Use of Parks and Reserves PolicyEngineeringAlexandra Canal Drainage Catchment StudyAngle Parking in Residential StreetsCommunity Consultation PolicyCooks River Floodplain Management PlanCooks River Floodplain Management StudyCooks River Stormwater Management PlanDisaster Recovery PlanEmergency Management PlanFilming Rights in the Marrickville AreaGrass Verge MowingJohnstons Creek (North and South) Drainage Catchment StudyKing Street, Enmore Road Urban Design StudyLocal Approvals Policy for the Placement of Waste Storage ContainersLower Parramatta River Catchment Management Plan Malakoff St Drainage Catchment StudyManagement of Street and Trunk Stormwater DrainageMarrickville Bicycle Strategy 1996Marrickville Industrial Area Drainage Catchment StudyNaming of Unnamed Road and LanesPedestrian Access and Mobility Plan (PAMP) Pesticide Use Notification Plan



Port Jackson South Catchment Stormwater Management PlanRiverside Crescent Drainage Catchment StudyRoad Safety Strategic Plan 2002-2007Stormwater and On Site Detention Code Stormwater Drainage in DevelopmentsStreet Cleansing Street LightingStreet Stalls, Markets and BuskingTraffic and Street Naming SignsTraffic and TransportVehicular CrossingsWeed ControlWest Street Drainage Catchment StudyWhites Creek Drainage Catchment Studybusiness unitsCommunity Consultation PolicyPlant, Vehicle and EquipmentProperty servicesCommunity Consultation PolicyDividing FencesGarbage Collection Green Waste CollectionRecycling CollectionRegister of Council owned LandPlacement of Waste Storage Containers for Recycled Clothing in a Public Place

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs is published on 30 June each year and is available free of charge.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to documents in the possession of Marrickville Council should be directed to:

The Public OfficerMarrickville Council,2-14 Fisher Street,Petersham NSW 2049 Telephone: (02) 9335 2023




suMMaRY oF aFFaiRsof

MiDcoasT WaTER

sEcTion 1 – PoLicY DocuMEnTsThe following documents are available at Council’s Customer Service Offices at 26 Muldoon Street, Taree and 16 Breese Parade, Forster for inspection:MidCoast Water (MCW) holds the following policies and procedures that may be accessed for information.General Policies and Documents• 98292 MGM1.1 – Conflicts of Interest• 12899 MGM1.2 – Privacy Code of Practice• 93029 MGM1.3 – Fraud and Corruption Resistance Policy• 236892 MGM1.4 – Media Policy• 71220 MGM1.5 – Procurement Policy• 115493 MGM1.6 – Code of Meeting Practice• 13184 MGM1.9 – Complaints Management Policy• 1149 CL1.1 – Councillors and Chairpersons fees, expenses and facilities• 12833 CS1.3 – Information Security Policy• 13185 CS1.5 – Communications Strategy Policy• 89683 FS1.1 – Sponsorship Policy• 96910 FS1.2 – Investment Policy• 18832 DC1.1 – Equivalent Tenement Policy (April 2002) • 208287 DC1.2 – Discharge of Liquid Trade Waste into Council Sewers• 64752 DC1.3 – Building Near Water and Sewer Services Policy.• 13178 DC1.4 – Connection of Properties to Council’s Sewer Systems• 13192 DC1.5 – Rural Residential Sewerage • 20683 OP2.1 – Quality Control Policy• 120986 OP2.2 – Drinking Water Quality Policy • 71170 OP2.3 – Environmental Policy• 93962 OHS1.1 – Occupational Health and Safety Policy• 98732 OHS1.2 – Injury Management Policy• 81017 PM001 – Project Management PolicyEmployment Related Policies • 13425 HR1.1 – Rostered Days Off• 13152 HR1.2 – Annual Leave• 13148 HR1.3 – Long Service Leave• 13149 HR1.4 – Sick Leave• 13147 HR1.5 – Sick Leave without Pay• 13299 HR1.6 – Carers Leave• 13156 HR1.7 – Leave Without Pay• 13161 HR1.8 – Leave for Civil Emergencies• 13158 HR1.9 – Military Leave policy• 13305 HR1.10 – Part-Time Employment• 13309 HR1.11 – Casual Employment• 13110 HR1.12 – Job Sharing• 13310 HR1.13 – Temporary Employment• 13322 HR1.14 – Fixed-Term Employment• 13323 HR1.15 – Remuneration Management • 13733 HR1.16 – Work Experience• 13155 HR1.17 – Paid Work Outside Council• 13186 HR1.18 – Return to work program• 70224 HR1.19 – Gifts, Benefits and Hospitality• 74638 HR1.20 – Paternity Leave



• 74639 HR1.21 – Adoption Leave• 74640 HR1.22 – Maternity Leave• 129744 HR1.23 – Redeployment• 13324 HR2.1 – Dispute and Grievance Resolution• 13163 HR2.2 – Disciplinary Action• 13327 HR2.3 – Personal Files• 13111 HR2.4 – Certificate of Service and References• 13409 HR2.5 – Equal Employment Opportunity• 14010 HR2.6 – Video Surveillance• 13491 HR2.7 – Electronic Communication• 13182 HR2.8 – Internal Reporting• 13177 HR2.9 – Child Protection• 13174 HR2.10 – Accommodation and Expenses• 86070 HR2.11 – Code of Conduct• 13429 HR2.12 – Employee Assistance Program• 22877 HR2.13 – Private Use of Motor Vehicles• 62896 HR2.14 – Drugs and Alcohol• 13146 HR2.15 – Smoke-free Working Environment• 13736 HR2.16 – Workers Compensation• 13433 HR2.18 – Protective Clothing• 13427 HR2.20 – Corporate Card Policy• 93476 HR2.21 – Disqualification from Driving, Suspension of Licence• 92925 HR2.22 – Employee Assistance Annual Health Check• 131217 HR2.24 – Corporate Clothing Policy• 13329 HR3.1 – Induction of New Employees• 13334 HR3.2 – Compulsory Training• 13335 HR3.3 – Apprentice, Trainee and Government Training• 13399 HR3.4 – Education Assistance• 13435 HR3.5 – Recruitment• 13336 HR3.6 – Vacancy Review• 13369 HR3.7 – Selection Panel• 13371 HR3.8 – Advertising Vacancies• 13520 HR3.9 – Termination of Employment• 13337 HR3.10 – Selection Criteria• 13180 HR3.11 – Employment of Senior Staff policyPublication and other Documents• Manning District Water Supply Scheme Annual Strategic Business • Corporate / Management / Financial Plans• Annual Reports• Quarterly Industry Updates• Industry Accreditation Scheme (April 2002) ( #18712 )• Submission to the Cabinet Committee on Plumbing Reforms (April 2002)• Water Week Newspaper Supplements – as created• Water Wise Promotional Brochures and Pamphlets – as created• Management Plan 2008/2011 (#233842)• Financial Statements and Auditors Report to 30th June 2004 • Business Papers and Minutes of Council Meetings• 2007 Enterprise Award Agreement ( # 129078 )• Submissions for Annual Awards ( eg. RH Dougherty and IPWEA etc)• MCW Safety Management Plan – Managing Contractors (#59562)• MidCoast Water Safety Manual (#29838)• Working in Confined Spaces Training Manual (#236754 )• Submission to Ipart on proposed DLWC bulk water pricing ( #13179 )• Annual Reports • Partnerships co-operatives and other joint ventures to which council have been a party. • Review of Environmental Factors (REF):• Environmental Impact Statements (EIS• Statement of Environmental Effects (SEE)• Sewerage Code of Australia – (refers to standards for sewerage mains)



• MidCoast Water Supplement to the Sewerage Code of Australia (defines local MCW amendments to the Code)

• Water Supply Code of Australia – (refers to standards for water supply mains)• MidCoast Water Supplement to the Water Supply Code of Australia (defines local MCW amendments to

the Code)• Special Project Newsletters – ( as created)• Developer Charges Consultation Fees• Small Village Consultation Process• Fraud and Corruption Management Plan• MidCoast Water Procedures Manual • Submission to Water Utility Inquiry 2008. (#215566)• FELQMO02 – Laboratory Safety Manual (#99116)• Protected Disclosures Statement (#13190)• Statement of Business Ethics (#88257)All Councils’ Procedure Manuals are concerned with internal management functions, and can be located on Council’s electronic document management system under public folders / procedures. All procedures are reviewed on a 12 monthly basis and any changes made.Planning related documents are prepared for various projects prior to their approval to proceed by MidCoast Water and to comply with State Planning Legislation.

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Copy of Council’s most recent Statement of Affairs can be obtained by contacting:

The Public Officer,MidCoast Water,26 Muldoon Street,Taree NSW 2430.

sEcTion 3 – conTacT aRRanGEMEnTsThe Public OfficerMidCoast County CouncilPO Box 671Taree NSW 2430Telephone: 6592 4805Office Hours: 8.30am to 5.00pm, Monday to Friday





MiD-WEsTERn REGionaL counciL

sEcTion 1 – PoLicY DocuMEnTs• Code of Conduct• Code of Meeting Practice• Code of Practice – 355 Committees• Terms of Reference – 355 Committees• EEO Management Plan• Access to Information• Asset Management• Categorisation as Farmland for Rating Purposes• Cemeteries• Community Transport Policies• Conflicts of Interest• Councillors Access to Information and Interaction with Staff• Debt Recovery• Election of Mayor• Electronic Telecommunications Acceptable Use• Family Day Care Policies• Fleet Policy• Grants Program• Home Modification and Maintenance Policies• Host Family Respite Care Policies• Human Resources Management• Investments• Meals on Wheels Policies• Media Policy• Payment of Expenses and Provision of Facilities to Councillors• Problematic Complainants• Risk Management• Construction of New Footpaths• Access to Properties• Advice to Residents on Road Works• Bitumen Sealing of Gravel Roads• Bus Shelters• Bushfire Prevention• Footpath Surfacing• Grazing of Stock on Roads• Grids and Gates• Gutter Bridges• Gutter Crossings• Kerbing and Guttering and Footpath Charges• Permanent Road Closures• Private Works• Public Seating on Footpaths• Regulatory and Warning Signage• Road Classifications and Standards• Road Encroachments on Private Land• Road Reserve Leasing• Royalties Payable on Gravel• Sign Inspection and Replacement• Temporary Road Closures• Tree Removal and Pruning – Public Places



• Un-maintained and Unformed Roads• Water Pipes Across and Along Roads• Untaken Sick Leave Policy• Usage of Sporting FacilitiesAll other policies from the former Mudgee, Rylstone and Merriwa Shire Councils.

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s most recent Statement of Affairs is that dated June 2008. Copies may be obtained at no cost by contacting the Council’s Manager Governance.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries concerning the Council’s Statement of Affairs, Summary of Affairs, the inspection and purchase of policy documents and making a Freedom of Information application should be made during office hours, Monday to Friday from 8.00 am to 4.30 pm to:

Mr Ian RobertsManager GovernanceMid-Western Regional CouncilPO Box 156Mudgee NSW 2850Telephone: (02) 6378 2850Facsimile: (02) 6378 2815





MoREE PLains sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTs PubLicLY aVaiLabLE• 2007 Annual Report• 2006/07 Audited Annual Financial Report• 2008/2010 Council’s Management Plan• Council’s Policy payment of fees and expenses for Councillors• Council’s Assets Register• Register of Investments• Land Register• The returns of the interest of Councillors, designated persons and delegates• Business Papers for Council and Committee Meetings (but not including business papers for matters

considered when a meeting is closed to the public).• Minutes of Council and Committee Meetings (but not including minutes of a meeting or any part of a

meeting that is closed to the public other than recommendations of that meeting).• Records of Building Certificates.• Records of Development/Activity Applications.• Environmental planning instruments, development control plans and plans made under Section 94AB of

the Environmental Planning and Assessment Act 1979, applying to land within the Council’s area.• Council’s Code of Conduct.• Council’s Code of Meeting Practice.• Annual Reports of bodies exercising delegated Council functions (where available).• Council Staff Manual.• Council’s Policy Register.• State of the Environment Report 2007.

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent Statement of Affairs of Moree Plains Shire Council is that for December 2007.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to Council documents or applications under the Freedom of Information Act should be directed to:

Adriana PipposPublic OfficerMoree Plains Shire CouncilPO Box 420Moree NSW 2400Telephone: (02) 6757 3222Fax: (02) 6752 3934Email: [email protected] Hours: 9:00 a.m. to 5:00 p.m., Monday to Friday





MosMan MuniciPaL counciLFoi agency no. 2176

sEcTion 1 – PoLicY DocuMEnTs The following documents are available for inspection by members of the public free of charge during ordinary office hours, i.e. Monday, Wednesday to Friday, 8.30 am to 5.00 pm and Tuesday, 8.30 am to 7.00 pm. Selected documents are also available on Council’s web site at www.mosman.nsw.gov.au:• Code of Conduct• Code of Conduct for Members of Community Groups• Code of Conduct for Volunteers• Council’s Code of Meeting Practice• Annual Report• Annual Financial Reports• Auditors’ Report• Management Plan (MOSPLAN)• Future Mosman• Governance Plan• Statement of Business Ethics• Guarantee of Service• Social/Community Plan• Cultural Plan• EEO Management Plan• Council’s Policy concerning the payment of expenses incurred by, and the provision of facilities to

Councillors• Council’s Land Register• Register of Investments• Returns of the interests of Councillors, designated persons and delegates• Returns as to candidates’ campaign donations• Agendas and business papers for Council and Committee Meetings (but not including until the relevant date

determined under Section 10E of the Local Government Act, 1993, business papers for matters considered when a meeting is closed to the public)

• Minutes of Council and Committee Meetings, but restricted until the relevant date determined under Section 10E of the Local Government Act, 1993 (in the case of any part of a meeting that is closed to the public) to the recommendations of the meeting

• The register of business papers and minutes referred to in Section 10E (6)• Any Codes referred to in the Local Government Act• Register of Delegations• Applications under Part 1 of Chapter 7 (Local Government Act) for approval to erect a building, and

associated documents• Development Applications (within the meaning of the Environmental Planning and Assessment Act, 1979)

and associated documents• Records of building certificates• Plans of land proposed to be compulsorily acquired by Council• Leases and licences for use of public land classified as community land• Plans of management for community land• Environmental Planning Instruments, development control plans made under Section 94AB of the

Environmental Planning and Assessment Act, 1979 applying to land within the Council’s area• Statement of Affairs, the Summary of Affairs and the Register of Policy documents required under the

Freedom of Information Act, 1989• Electoral Rolls for each of the Council’s four (4) wards as at September 1999• Register of Council’s policies• Pricing Policy



• Customer Response Policy• Complaints Policy• Procurement Policy• Local Solutions to Local Crime and Safety Issues, a Collaborative Management Plan with Harbourside

Local Area Command• Special Event Management Policy Statement/Operations ManualCouncil with the exception of Electoral Rolls, has copies of these documents available for taking away either free of charge or on payment of copying charges, according to Council’s policy.The following databases are also available on Council’s website:• Community Information directory provides information on all organisations in the Mosman local government

area.• Community Portrait of Mosman compared with Sydney (based on 2001 Census)Documents produced by Council and available for sale:• Local Environmental Plans• Development Control Plans• State of the Environment Report• Organisations Manual• Management Plan (MOSPLAN)• Food Code• Stormwater Pollution Control Code• Contract Tender Documents• Special Event Management Policy Statement/Operations Manual• Building returns• Food Premises Construction and Fitout Code• Building Service Corporation (Contracts)• Bathers’ Pavilion and its surrounds Plan of Management• Mosman Plans of Management for Parks and Natural Bushland• Plan of Management for Balmoral Reserves• Public Domain Improvement Program for Spit and Mosman Junction Shopping Centres• Rawson Park and Surrounds Plan of Management• Recreational Needs Assessment Study 2000 (Suter & Assoc)• Section 94 Contributions Plan for Public Carparking in Spit Junction Town Centre• Section 94 Contributions Plan Open Space• Public Register under Provisions of Environmental Operations Act (1997)• Stormwater Management Plans/Port Jackson and Middle Harbour• Stormwater Pollution Control Code• Assessment of Existing Traffic Conditions in Mosman (Geoplan 1999)• Comprehensive Origin and Destination Survey (ERM 2000)• Community Portrait of Mosman compared with Sydney• Belmont and Cabramatta Roads Conservation Area Study• Clifton Gardens Plan of Management• Conservation & Architectural Guidelines• Glover Street Heritage Assessment• Mosman’s Architectural Heritage• Mosman Park Plan of Management (draft)

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent Statement of Affairs was published as at 30 June 2008.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries regarding Freedom of Information matters or access to documents may be directed to Mr Max Glyde, Director Corporate Services who has been appointed as Council’s Public Officer as follows:

Mr Max GlydePublic OfficerMosman Municipal CouncilPO Box 211Spit Junction 2088Telephone: (02) 9978 4000





naRRabRi sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTscommunity FacilitiesAsbestos waste disposalMaintenance of nature strips in urban areasNarrabri Lawn Cemetery – Floral and Other TributesPublic Space Tree PolicyDesign servicesAlcohol Free Public SpacesOptic Fibre Installation on Council LandEconomic DevelopmentNew England North West Film PolicyEngineeringControlled works on a floodplainNaming Public AssetsEnvironmentalDevelopment Control Plan – Exempt and Complying DevelopmentDevelopment Control Plan – Landfill DevelopmentDevelopment Control Plan – Medium Density DevelopmentDevelopment Control Plan – Notification PolicyDevelopment Control Plan – Outdoor AdvertisingDevelopment Control Plan – Parking CodeDevelopment Control Plan – Subdivision CodeDevelopment Control Plan – Transportable Homes PolicyLegal Opinion – Planning MattersLiquid Trade WasteLocal Approvals PolicyProvision of Rainwater Storage Tanks PolicyTemporary on-site residential accommodation (rural zones) policyTownship Amenity and Public Safety PolicyFinanceAssistance with Water Rates due to Medical Conditions PolicyContributions and DonationsDebt Recovery PolicyFinancial Hardship PolicyHardship Provisions Policy – Water Usage ChargesInvestment PolicyPension Concession policyPurchasing PolicyRevenue Policy – Water and SewerGovernanceAccess to information and interaction between Councillors and StaffCode of ConductCode of Meeting PracticeCouncil Committee StructureCouncillor attendance at Shires Association of NSW Annual ConferenceDeputations to Council



Gifts and Benefits PolicyInternal Reporting PolicyKeeping and affixing of Council sealPayment of Expenses and Provision of Facilities for the Mayor and CouncillorsPolicy on Policy MakingPrivacy Management PlanReports from individual Councillors who are appointed as delegates to external conferences, seminars, and similar functionsHuman ResourcesArea Zone Annual Leave PolicyAssessment PolicyAssessment Progression PolicyDefence Force Leave PolicyEEO PolicyEmergencies PolicyGrievance Procedures PolicyHousing Rental PolicyInjury Management PolicyInterview Expenses PolicyMotor Vehicle PolicyOccupational Health and Safety PolicyOHS Consultation Statement PolicyPerformance Appraisal PolicyPersonal Study Provisions PolicyPre Employment Medical Exam PolicyRemoval Expenses PolicyRostered Day Off PolicySexual Harassment PolicySmoke-free Workplace PolicySpecial Christmas Leave PolicyStaff Leave to attend Civil Emergencies PolicyStaff Uniform PolicySun Protection Policyinformation TechnologyProperty Addressing PolicyRoad servicesConcrete Footpath Cost Recovery for Commercial PremisesPublic Gates and Grids on Public RoadsWater servicesLaundry stained by rust in the town water supplySaleyard “Passed In” Fees policySewer Junction Connection PolicyWater Service Connection PolicyoTHER DocuMEnTaTionStaff Delegations of AuthorityNarrabri Aerodrome Procedures ManualNarrabri Aerodrome Emergency ProceduresLocal Environmental Planning Instruments

Narrabri LEP No. 2 (as amended)Narrabri LEP No. 5 (as amended)Narrabri LEP (as amended)

Section 94 Contributions PlanSection 64 PlanState of the Environment ReportNarrabri Shire Council Local DisplanNarrabri District Bushfire Management PlanNarrabri District Fuel Reduction Management Plan



sEcTion 2 – sTaTEMEnT oF aFFaiRsNarrabri Shire Council’s most recent Statement of Affairs is for the year ending 31 December 2007.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries concerning the inspecting and purchasing of Council’s policy documents and statements of affairs may be made with Council’s Public Officer.Arrangements to inspect or purchase policy documents may be made by contacting the following officer between 8.35am to 5.00pm on week days:

Mr Glen WarrenDirector Corporate ServicesNarrabri Shire Council46-48 Maitland StreetPO Box 261Narrabri NSW 2390





naRRanDERa sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsAccess to Communication FacilitiesAccess to Mains on Private Policy StatementAdvertisingAdvertising Structures and SignsAerodromeAnimalsAnnual ReportsAppeals and DonationsAsset ManagementAustralia Day CelebrationsAustralian CitizenshipBuilding ControlBuilding Over SewersBus SheltersBush Fire ControlBuskingCaravan Park – Lake TalbotCemeteriesChild Protection PolicyCitizen of the Year AwardClosed Circuit TVComplaints Corporate PlanCouncil ShopsCouncillors Expenses and Provision of Facilities PolicyCouncillor Communication with StaffCouncil WebsiteCredit Card PolicyCustomer Service PolicyDevelopment in Areas Subject to FloodingDogsEconomic DevelopmentEmergency ManagementEqual Employment Policy StatementFees and ChargesFinancial MattersFood Premise InspectionsFootpath / Cycleway Risk ManagementFreedom of the ShireGarden CompetitionGarbage ServicesGathering InformationGifts and Benefits PolicyHarassment PolicyHealth and Welfare ServicesHouse NumberingImmunisationImpounding – Straying Stock etcInsurancesInvestment



Land LeasesLand SalesLibraryManaging Conflicts of InterestManexMediaNarrandera Sports StadiumNarrandera Water SupplyNoxious Weeds PolicyOccupational Health and Safety

Sun Protection First AidStaff Working in Remote LocationsGeneral Occupational Health and SafetyVolunteers PolicySigns as Remote Supervision

Parks and GardensPlant Hire and Private WorksPlant and Vehicle Equipment Use by Community GroupsPlant and Vehicle ReplacementPolicy MakingPollutionProtected Disclosures Purchasing Policy and ProceduresRates and ChargesRisk ManagementRIVROCRoad OpeningRoads and StreetsRural Water Supply SaleyardsSeptic SewerageSister CitySporting Hall of FameSports and Recreation – GeneralStaff PoliciesStatement of Business EthicsStoresStreet LightingStreet Stalls and RafflesStreet Trees and Nature StripsSubdivisions – Urban and RuralTown PlanningUse of Footpath by Commercial PremisesTraffic CommitteeTelevision and Film Production ShootsTeloca HouseTheatres and Public HallsTourism PromotionWater Restrictions PolicyYouth Centre

sEcTion 2 – sTaTEMEnT oF aFFaiRsA copy of Council’s most recent Statement of Affairs (as at December 2007) can be obtained from Council’s Freedom of Information Officer, at the address shown below.



sEcTion 3 – conTacT aRRanGEMEnTsApplications and/or enquiries regarding Freedom of Information should be directed to:

The Freedom of Information OfficerNarrandera Shire Council141 East StreetNarrandera NSW 2700Telephone: (02) 6959 5510Fax: (02) 6959 1884Hours: 8.15am to 4.30pmEmail: [email protected]: www.narrandera.nsw.gov.au





nEWcasTLE ciTY counciL

sEcTion 1 – PoLicY DocuMEnTs:The following policy documents are available for inspection free of charge. Copies of some of the documents are available for a set fee, as listed in the fees and charges register and others for a photocopying charge. Other information documents are available from Council, and Council should be contacted directly for further details.Aboriginal Employment Strategy 2006-2008Access Policy (2003)Adamstown Park/Myers Park Plan of Management July 1996Affordable Housing Strategy 2005Alcohol and Other Drugs PolicyAlcohol free zones policyBack Packer Tourism Strategy for the City of Newcastle (2001)Beach Asset Framework – August 2007Beresfield Golf Course Plan of Management September 2007Branding and Style Guide 2008Bushlands Plan of Management – October 2000 – (incorporating Blackbutt Reserve Management Plan and Jesmond Bushland Management Plan)Car Parking Policy for Newcastle ( NEALA – 2000)Carparking provision for subdivisionsChild ProtectionCity Centre LEP 2008City Wide Maintenance Policy Amended (2008)Civic and Cultural Precinct Statements of Strategic Intent – (2003) and Masterplan (2004)Code of ConductCode of Meeting PracticeCommitment by Newcastle City Council to the young people of the City 1997Communications and Consultation Framework 2008Community Assistance Program GuidelinesCommunity Development Policy 2005Community Land – Plans of ManagementCommunity Plan 2005-2010Community Portal Strategic Directions 2007-2009Community Safety PolicyCompanion Animal Management Plan 2004Complying Development GuidelinesConfidentialityConservation of Newcastle’s Biodiversity 2005 (Policy Statement for the)Constitution – S355 Committee for Management of ParksConsultation Policy and Guidelines 2000Convict lumberyard, Stationmaster’s residence and Paymaster’s office – conservation policy (1992)Corporate Communications Strategy 2004Council Funding of Community ActivitiesCrime Prevention Plan 3 – MayfieldCrime Prevention Plan for City Centre and Inner CityCrime Prevention Plan No.2 – Whole of CityCultural FrameworkCustomer Service PolicyDefence Service LeaveDevelopment Application Guide (‘DA GUIDE’)Disability Action Plan 2005-2010



Dispute Resolution PolicyEcologically Sustainable Development Procurement PolicyEcologically Sustainable Development Tendering PolicyEconomic Development Strategy for the City of Newcastle (June 2000)Electronic Mail Usage and Internet AccessEquitable Pricing PolicyEthnic Affairs Priorities Statement 2008-2011Exempt Development GuidelinesFlags flying – City HallForeshore Usage Policy 1996 (Revised) Oct 2003Framework for a Decade of Education for Sustainable Development 2005-2014Glendore Community Facility Plan of Management (2003)Guidelines and Constitution for Community ForumsGuidelines for Transport stops, shelters and seatingHeritage Places – Strategic Plan and Plan of Management (Dec 2000) (Amended 2002 and 2003)Human Services PolicyInformation CommunicationsTechnology Strategy Plan 2004Interaction Between Councillors and StaffInternet Strategy 2004Interview ExpensesInvestment of temporary surplus funds policyInvestment StrategyJury ServiceLandscape Structure Plan – 1990Lanes, Roads and Footway Ownership Policy (2003)Library Collection Development PolicyLoan Borrowing PolicyLoan Borrowing StrategyManagement Plan – 2008/2009 to 2010/2011Media Policy 2008Medical Examination During EmploymentNaming of parks and reservesNational Park Plan of Management – December 2000Neighbourhood Parks Plan of Management – December 2000 (Amended 2003)Newcastle – Lake Macquarie Bike Plan 1996Newcastle Airshed Management Action PlanNewcastle and Lake Macquarie Open Space and Recreation Study 1987Newcastle Biodiversity Policy and Strategy 2006Newcastle City Centre Plan Civic Improvement PlanNewcastle Coastline Management Study and Plan (2003)Newcastle Development Control Plan 2005Newcastle East Heritage Tourism PlanNewcastle Environmental Management Plan (2003)Newcastle Flood Policy 2004 Parts A (Principles) and B (Atlas)Newcastle Green Corridor Plan and Landscape Precinct Plan (2005)Newcastle Green Spaces Strategy (2000)Newcastle Local Environmental Plan 2003Newcastle Mainstreets local operating Guidelines 2004Newcastle Recreation and Open Space Plan – Oct 1996Newcastle Recreation Plan 2006-2016Newcastle Region Art Gallery Acquisitions PolicyNewcastle Regional Museum Collection Policy (on Internet)Newcastle Regional Museum Education Policy (on Internet)Newcastle Stormwater Management Plan (2004)Newcastle Tourism: Tourism Development Plan (2002)Newcastle Urban Strategy and Background Report 2005 UpdatedOccupational Health and Safety Training and Induction PolicyPark Bookings Policy – October 2003Park Memorials Policy – December 2003Parking Permits – Conditions and Eligibility CriteriaParking permits – residential



Payment of Expenses and Provision of Facilities to Lord Mayor and CouncillorsPedestrian Access Mobility Plan – May 2002Pesticide Use Notification Plan February 2007Playgrounds Plan of Management (October 2000)Policy and Background Statement on Newcastle Mainstreets (2001 revised 2003)Position Statement on GraffittiPosition Statement on Illicit Drugs (2000)Position Statement on Public Space (2000)Public Art and Placemaking Policy 2003Public Land Re-Classification Policy – June 2000Public Voice PolicyRecognition of Cultural DaysRecords Management PolicyRespect PolicyRestricted Assets – Reserves Management PolicyRoad closures – temporaryRoad openingsRoad Safety Strategic Plan 2002 – 2010Section 94 Contributions Plan No. 1 – 2005Section 94 Contributions Plan No. 4 – 2006Section 94A Contributions Plan 2006Senior Citizens Centres Policy Senior Novocastrian Policy 2007 Signage Policy for Beaches, Pools, Parks and Reserves (2003)Social Impact Assessment Policy (1999)Solid Waste Management Strategy – December 1995Sports and Recreation Loans Policy – Parks and RecreationSports Policy (June 1998)Sportslands Plan of Management (December 2000) (Amended 2003)Steel River Strategic Impact Assessment StudyStockton Coastal Processes Study 2007Street Lighting Interim Policy (2002)Subdivision CodeSummerhill Land Use Strategy Study (1996)Sustainable Urban Water Policy for Newcastle (2004)Termite Management – Position Statement – Nov 2003The Foreshore Plan of Management (2000)Traffic Studies:Adamstown Traffic Study (1993)Broadmeadow Traffic and Parking Study – Final ReportCooks Hill Traffic Management Scheme – Stage 2 Final Report (November 1995)Hamilton Parking Study (1995)Mayfield Local Area Traffic Scheme (1989) – supporting documents Mayfield Traffic and Environmental Strategy Vol. 1 and2 (1988)Merewether Traffic Study (1992)New Lambton Major Traffic Routes Study (1992)Newcastle East Traffic Study (1994)Newcastle Hill Traffic Study (1990)Tighes Hill, Wickham, Islington, Maryville Traffic Management Scheme Stage 2 (1993)Urban Forest PolicyVolunteer Emergency Service Leave PolicyVolunteer Protocol – Human Resource Reference ToolWallsend Brickworks Park Plan of Management (2001)Waste containers on public roads policyWaste Education Strategy

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs dated 30 June 2008 is available for inspection at the below address.



sEcTion 3 – insPEcTion oF DocuMEnTsThe documents may be inspected during normal business hours at:

City Administration Centre282 King StreetNewcastleTelephone: (02) 4974 2000Fax: (02) 4974 2222

Enquiries concerning the documents should be addressed to:Public OfficerNewcastle City CouncilPO Box 489Newcastle NSW 2300





noRTH sYDnEY counciL

sEcTion 1 – PoLicY DocuMEnTscoRPoRaTE sERVicEs• Access to Council Documents• Booking of Sporting Facilities• Code of Conduct for Councillors and Staff• Code of Conduct for Precinct Committees• Code of Conduct for Volunteers and Community Representatives on Council Committees• Code of Meeting Principles and Practices• Complaints• Consultation• Corporate Sponsorship• Councillor Access to Staff• Customer Service• Exclusions – Disruptive and Abusive Customers• Freedom of Information• Internal Reporting (Whistleblowers)• Mayor and Councillor Facilities and Benefits• Media Liaison• Mediation• Open Government• Precincts• Statement of Business Ethics: Standards for Contractors, their Staff and Business Associates• Use of Council SealFinancE anD inFoRMaTion ManaGEMEnT• Collection and Recording of Information• Collection and Recording of Information Guidelines• Divisional Policy Statements• Fraud Prevention• Fraud Prevention Guidelines• Green Purchasing• House Numbering• Investment• Personal Treatment Entitlement Card Holder• Procurement• Procurement Guidelines and Information for Tenderers• Section 601 (Hardship)• Signs as Remote Supervision• Signs as Remote Supervision Guidelines• Voluntary Rebates to Pensioners for Rates and ChargesPLanninG anD DEVELoPMEnT sERVicEs• Compliance and Enforcement• Urban Design PanelcoMMuniTY anD LibRaRY sERVicEs• Arts Acquisition• Artists’ Studio• Busking• Child Protection• Community Centres, Cultural and Recreational Facilities



• Community Information• Disability Discrimination• Divisional Policy• Donations• Examination Supervision• Library Collection Development• Library Exclusion• North Sydney Arts• Public Art• Tutoring in the Library• Vacation Care Inclusion/Exclusion• Writers at StantonEnGinEERinG anD PRoPERTY sERVicEs• Car Share• Charitable Recycling Bins• Filming Within Council Area• Management of Council Land and Facilities• Resident Parking Permit• Use of the Footpath for Outdoor Dining or Displaying of Goods• Use of the Footpath for Outdoor Dining or Displaying of Goods GuidelinesoPEn sPacE anD EnViRonMEnTaL sERVicEs• Circus• Keeping of Roosters• Overhanging Branches• Public Bin Minimisation• Standards for Volunteers and Community Representatives on Council Committees• Tree Vandalism• Waste Wise Public EventsHuMan REsouRcEs• Alcohol/Drugs in the Workplace• Attendance/Absenteeism• Bereavement Leave• Bullying and Harassment• Concessional Leave• Confidentiality of Employee Information• Council Fleet Vehicle• Counselling and Disciplinary• Defence Forces Reserve Leave• Dismissal Guidelines• Driver Incentive Bonus• Drivers Involved in Accidents• Education Assistance• Education Assistance Policy• Email Monitoring Guidelines• Employee Assistance Program (EAP)• Employee Identification: Name Badges• Employee Identification: Photo ID Card• Employment Screening – Working with Children Check• Equal Employment Opportunity• Equipment Allocation• First Aid• Flexi-Time• Grievance Procedures• Health Assessment• Health Matters• HIV/Aids Anti-Discrimination• Home-Based Work• Industrial Agreements: Indoor and Outdoor Staff• Injury Incident Management Procedures



• Internal Reporting – Protected Disclosures• Job Share• Leaseback Vehicles• Leave Without Pay• Long Service Recognition• Manual Handling• Occupational Health and Safety• Occupational Health and Safety Communication and Consultation• Parental Leave• Performance Planning Assessment Appeals Process• Personal Protective Equipment (PPE)• Recruitment and Selection• Recruitment and Selection Procedures• Redeployment• Redundancy• Rehabilitation• Replacement of Stolen and Lost Property• Resignation• Salary Sacrifice• Salary System• Service 1st Telephone Standards• Service 1st Award Scheme• Sick Leave – Payment on Termination• Smoking in the Workplace• Telephone and Voicemail• Traffic Regulations – Council Vehicles• Training and Development• Travel Assistance• Voluntary Bush Fire Fighting• Web Access and Email• Workers Compensation ProceduresFor further information regarding the Policy Manual please contact the Director of Corporate Services on (02) 9936 8100. For further information contact the Public Officer. Copies of Council’s policies are available from The Public Officer, North Sydney Council, 200 Miller Street, North Sydney NSW 2060, Telephone: (02) 9936 8114, or can be viewed at www.northsydney.nsw.gov.au

sEcTion 2 – sTaTEMEnT oF aFFaiRsNorth Sydney Council’s Statement of Affairs document describes the organisation of Council’s activities as they relate to public access to information and opportunities for involvement in local government. The Statement of Affairs is published annually, in accordance with the requirements of the Freedom of Information Act 1989 and the Local Government Act 1993. Council’s most recent Statement of Affairs (June 2008) is available to the public free of charge from the Public Officer, Council’s Customer Service Centre, or on the North Sydney Council website.

sEcTion 3 – conTacT aRRanGEMEnTsMembers of the public seeking access to North Sydney Council’s policy documents are invited to visit Council’s website at www.northsydney.nsw.gov.au, telephone Council on 9936 8100 or visit Council’s Customer Service Centre.

North Sydney Council200 Miller StreetNorth Sydney NSW 2060The Public OfficerPO Box 12North Sydney NSW 2059Telephone: (02) 9936 8100Email: [email protected]





obERon counciL

sEcTion 1 – PoLicY DocuMEnTsPolicy documents produced by Oberon Council are as follows:Management Plan including:

• Equal Employment Opportunity Policy• Revenue Policy

Annual ReportAnnual Financial ReportsAuditors ReportsDevelopment Contributions and Water Management Works Plan (Amendment) 2004 – Parts A, B, C and D

Incorporating the Section 94, The Stormwater, and the S64 Water Supply Water Authorities Act 1987, Water Supply Headworks Contribution Plan and the Sewer Supply Headworks Contribution Plan.

Development Control Plan 2001A – Rural Development – Rural 1(a) ZoneB – Subdivision C – Residential Development 2 (v) ZoneD – Commercial and Industrial DevelopmentE – Advertising and SignageF – Vehicle Circulation and ParkingG – TourismH – Notification – Development ControlI – Rural DevelopmentJ – Titania Park EstateK – Riverdale and LlambedaL – Cunynghame Park EstateM – Complying DevelopmentN – Exempt DevelopmentO – Wind Power Generation 2003

Oberon Local Environmental Plan 1998State of the Environment ReportPlan of Management for Community Land – Residential Rural ReservesWaste Management PlanOberon Disaster PlanRegister of InvestmentsReturns of the interests of councillors, designated persons and delegatesBusiness papers for council and committee meetings (but not including business papers for matters considered

when a meeting is closed to the public)Minutes of council and committee meetings (but not including minutes of a meeting or any part of a meeting

that is closed to the public other than the recommendations of that meeting)Records of approvals granted and decisions made on appeals concerning approvalsRecords of building certificatesLeases and licences for use of public land classified as community landPolicy on Code of Meeting PracticePolicy for Code of ConductPolicy for Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Other

CouncillorsPolicy for Discussion of Personnel MattersPolicy for Interpreting the Financial StatementsPolicy on Questions from the PublicPolicy for Quarterly Budget Review StatementsPolicy for Annual Fees



Policy on GovernancePolicy on Risk ManagementPolicy for Volunteers and Section 355 CommitteesPolicy for CommunicationPolicy for Community RecognitionPolicy for Business and Community DevelopmentPolicy on Appointment of SolicitorsPolicy for Handling ComplaintsPolicy on Staff Training and DevelopmentPolicy for Payment of Sick Leave BonusPolicy for Long Service of EmployeesPolicy for Gratuity Payments to Staff on Termination of EmploymentPolicy for Corporate UniformsPolicy for Rental Payment of Telephones installed in Homes of Staff MemberPolicy for Private Leasing of Council Owned VehiclesPolicy for Occupational Health and SafetyPolicy for Staff Engagements – Medical FitnessPolicy for Staff RecruitmentPolicy for Child Protection and ProceduresPolicy for GiftsPolicy for Use of Internet and EmailPolicy for Secondary Employment PolicyPolicy for Use of Corporate Credit CardsPolicy for a Smoke Free WorkplacePolicy for Drugs and AlcoholPolicy for Debt Recovery and Write-Off of Unrecoverable DebtsPolicy for Determining Dominant Use of Residential/Business Properties for Rating PurposesPolicy for Pensioner Concessions in Respect of Previous YearsPolicy for the Donation of Non-Rateable Sewerage ChargesPolicy for Water Meter Levy on Fire ServicesPolicy on the Provision of Water to the Golf ClubPolicy on Stepped Tariff for Major Water ConsumersPolicy for TendersPolicy for Financial AssistancePolicy for Donations to Staff Christmas PartiesPolicy for InvestmentsPolicy for Use of the Care CarPolicy for Collection DevelopmentPolicy for Children and Young People in the LibraryPolicy on Equal Treatment of DevelopmentsPolicy on Agricultural Land ClassificationPolicy for Rural Subdivisions – Noxious Weed ControlPolicy for Disposal of On-Site Waste WaterPolicy on Sewage Management ExemptionsPolicy for Absorption TrenchesPolicy for Resiting of BuildingsPolicy for Issue of Building CertificatesPolicy for Release of Subdivision CertificatesPolicy for Lapsing of Development ConsentsPolicy on Determination of Applications for Tourism DevelopmentPolicy for Street FurniturePolicy for Placement of Electricity PitsPolicy on Underground Electricity Distribution in the Village of OberonPolicy for Energy Efficient Housing in OberonPolicy for Energy Efficient Building AwardPolicy for Development Applications Fees for Sporting ClubsPolicy for Refund of Development Application FeesPolicy for Wind MonitorsPolicy for Rural Stock Proof Fencing StandardPolicy for Public Notification Requirements in Development Control Plan 2001Policy for the Burial of Body on Private Land



Policy for Complaints from Neighbouring LandownersPolicy for Heritage Listed PropertiesPolicy for the Heritage FundPolicy for Unauthorised Development Works and Other ActivitiesPolicy on Food Establishment InspectionsPolicy for the Operation of Street Vending VehiclesPolicy on People who spit in the StreetPolicy for Calculation of S94 Contributions for Commercial PremisesPolicy for Payment of S94 Contributions for Gravel ExtractionPolicy for S94 Contributions Plan for Car ParkingPolicy for Faulty Resin at Garbage DepotPolicy for Recycling ReceiptsPolicy for Issuing SEINS Fines under the Companion Animals Act and Impounding ActPolicy for Registration and Microchipping of Companion AnimalsPolicy for Stock Travelling within the Village of OberonPolicy on Swimwear at Swimming PoolPolicy for Use of Swimming Pool by School GroupsPolicy for Free Entry to the Swimming Pool on Australia DayPolicy for Supervision of Junior Patrons at the Swimming PoolPolicy for Land Acquisition for RoadworksPolicy for Roads Providing Access to SubdivisionsPolicy for Driveway Accesses to Rural PropertiesPolicy for Conditions Applying to the Erection of Public Gates and GridsPolicy on Construction of Kerb and GutterPolicy for Federal Financial Assistance Grants Road FundingPolicy for Standard 25m B-Double Route in Industrial SubdivisionPolicy for Roadside Trees and ShrubsPolicy for Removal of Trees from Council Road ReservesPolicy for Tree Management – Advance EnergyPolicy for Street Lighting – Advance EnergyPolicy for Advertising on Bus SheltersPolicy on Dirty Water DamagesPolicy for Obtaining EasementsPolicy for Sale of Surplus EquipmentPolicy for the Offering of a Reward for VandalismPolicy for Clean-Up CampaignPolicy for Council’s Involvement in Land DevelopmentPolicy on Acceptance of Offers on LandPolicy for Conditions Applying to the Conduct of Car Rallies on Council RoadsPolicy for Conditions Applying to the Conduct of Car Rallies Where Council Roads are Used as Transport

sections OnlyPolicy for Conditions Applying to the Conduct of Touring Road EventsPolicy for Display of Tourism Brochures

sEcTion 2 – sTaTEMEnT oF aFFaiRsOberon Council’s most recent Statement of Affairs is for the year ending 30 June 2008.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries concerning the inspecting and purchasing of Council’s policy documents and statements of affairs may be made with Council’s Public Officer.Arrangements to inspect or purchase policy documents may be made by contacting the officer between 8.30am and 4.30pm on weekdays.

Oberon Council137-139 Oberon Street(PO Box 84)Oberon NSW 2787





oRanGE ciTY counciLFoi agency no. 2192

sEcTion 1 – PoLicY DocuMEnTs (aVaiLabLE FoR PubLic insPEcTion)• Aboriginal Employment in Orange City Council• Access for People from Culturally and Linguistically Diverse Backgrounds• Access for People with Disabilities• Access to Information held within Council • Accrued Leave• Affordable Housing Strategy • Ageing and Disability Funding• Ageing and Disabilities Services – Development and Provision• Ageing and Disability Services, HACC Service Standards• Ageing and Disability Services – Supported Accommodation/Services for People with a Disability• Aquatic Centre – Admission Charges• Annual Leave• Asset Management• Banners in the Central Business District• Bin Exchange Policy• Building over and/or adjacent to sewers• Carers Leave• Carers/Parental Leave – Birth of a Child• Casual Employment• Certificates of Service and References• Chemical Safety• Child Protection – Overview • Christmas Street Parties – Neighbourhood• Clothing Recycling Bins in Public Places• Code of Conduct• Code of Conduct – Committee Meetings • Code of Meeting Practice• Collection of Missed Waste and Recycling Services• Community Consultation• Community Communication Strategies for Development Proposals• Community Services – Planning and Development• Competitive Neutrality Complaints• Construction Sites – Time of Work• Construction Zones and Use of Public Parking Spaces• Contaminated Lands• Control of Rear Boundary Fencing Along Main or Arterial Roads• Council’s Pricing Policy• Councillors Access to Information and their Interaction with Staff• Councillors – Payment of Expenses and Provision of Facilities• Credit Card Facilities• Critical Incident• Customer Response• Customer Service Guarantee• Debt Collection – Accounts Receivable• Debt Collection – User Pays Water• Declaration of Planning and Development Assessment Procedures and Protocols• Design, Construction and Fitout of Food Premises• Desktop Computer



• Development Activity – Public Notice• Development Control Plan and Codes within the Development and Technical Services Divisions• Disciplinary Policy• Disposal of Miscellaneous Property• Document Access• Donations and Grants• Driveways – Alterations and Maintenance• Drug and Alcohol Free Workplace• Equal Employment Opportunity• Eye Protection• Family Leave• Fixed Term Employment• Flexible Working Arrangements• Footpath Maintenance• Fraud and Corruption Prevention • Gallery – Acquisitions• Gallery – Art Rental Scheme• Gallery – Complaints about Artworks• Gallery – Charging for Exhibitions• Gallery – Exhibitions Regional• Gallery – Public Art• Gallery – Usage for Commercial Project Ventures• Gifts, Bribes and Benefits• Grievance Policy• Harassment Prevention• Hearing Protection Policy• Hiring of Civic Precinct Facilities and Equipment• HIV/AIDS in the Workplace• Infection Control• Internet, Intranet and Email Policy• Investment of Council Funds• IPODS • Itinerant Traders• Kerb and Gutter Charges to Adjoining Owners• Land Sales• Leave for Civic Emergencies• Leave Without Pay• Liquid Trade Waste• Local Approvals Policy• Long Service Leave• Lost Property• Lucknow and Spring Hill – Connections to Sewerage System from Outside Village Boundary• Manual Handling• Media Liaison• Medical Services• Meeting Practice Code• Military Leave• Mobile Phones• Naming of Roads• Notebook, Handheld Computer and Personal Digital Assistant (PDA)• Noxious Weeds• Open Forum• Orange and Cabonne Solid Waste and Resource Management 2007-2047• Orange Botanic Gardens – Exclusive Use• Orange Botanic Gardens Volunteer Workers• Orange City Library – Community Use• Outdoor Eating Areas• Parental Leave• Parking – Off Street Provisions• Part-Time Employment• Payment of Employees



• Photographic Recording of Heritage Items • Pre-employment Screenings and Assessment• Privacy Management Act • Private Use of Council Facilities and Equipment• Private Work Orders• Private Works on Roadways• Protected Disclosures Act 1994• Provision of Children’s Services• Purchasing• Rainwater Tank Rebate• Rates and Charges – Recovery Action• Recording of Personnel Information • Records Management for Councillors• Recruitment and Selection• Reflectorised Street Numbering• Rehabilitation• Removable Storage Device Access Policy• Remuneration• Request for no Parking Pavement Markings• Risk Management and Insurance• Risk Management Plan • Roads and Traffic Authority Drives Database Access• Safety• Safety Helmet• Salary System• Sale of Council Property and Car Parking• Secondary Employment• Sediment and Erosion Control• Shopping Trolleys and Articles Abandoned• Sick Leave Policy• Signs – Information and Directional• Signs as Remote Supervision – Parks Recreation Areas and Sports Grounds• Smoking – Prohibition in Workplace and Hired Venues• Sponsorships with Economic Development Justification• Sun and Heat Protection• Surfacing of Road Verges and Footpaths by Residents• Temporary Employment• Theatre Objectives• Theatre Technical Services• Traffic Authority – Regional Development Committee • Training, Education and Development• Trauma • Trees – Park Planting • Tree Planting in Rural Areas• Trees – Street Planting• Trees and Tree Roots• Use of Council Information• Use of Electronic Signatures• Use of Orange City Council Logo’s• Volunteer Worker Policy• Water Backflow Prevention Devices• Water Carting• Water Meter Boxes – Ownership and Responsibility• Water Service and Charging Policy – Kidney Dialysis• Water Meter Testing Accuracy and Replacement• Water Service Installations• Whiteway Lighting• Work Experience• Youth Services – Child Protection • Youth Services – Risk Management



oTHER DocuMEnTs aVaiLabLE FoR PubLic insPEcTion• Orange Local Environmental Plan 2000• Development Control Plan 2004• Waratah Development Contributions Plan 2005• Development Contribution Plan 1999• Orange Urban Release Strategy• Business Centres Development Strategy• Orange Sustainable Settlement and Local Environment Study Strategy • Local Disaster Plan• State of the Environment Report • Airport Emergency Plan• Bushfire Operation Plan• Recruitment Selection Procedures and Grievance Procedures• Management Plan 2007/2010• Waste Management Plan• Local Order Policy – for the Keeping of Domestic Animals• Minutes of Committee Meetings• Minutes of Council Meetings• Plans of Management for Community LandFormally adopted Plans of Management for community Land• Gosling Creek Reservoir• Spring Creek Reservoir• Local and Neighbourhood Parks• Rural Parks in the City of Orange• Community Buildings • Major Sportsgrounds• Lake Canobolas Reserve, Wildlife Sanctuary and Scout Camp • Ploughmans Valley• Orange Botanic Gardensadditional Documents• Annual Report• Auditors Report• Community Plan• Cultural Plan • Social Plan• Development Application/Consent Records• Disability Action Plan • Disclosures Register• Safety Plan• Public Lands Register• Investments Register• Building Certificate Records• Building Application/Approvals Records• Orange Aboriginal Community Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent Statement of Affairs for Orange City Council is dated 12 June 2008.

sEcTion 3 – conTacT aRRanGEMEnTsGeneral ManagerMr Garry Styles

orPublic OfficerMs Christine HannusOrange City CouncilPO Box 35Orange NSW 2800Telephone: (02) 6393 8000Facsimile: (02) 6393 8199





PaLERanG counciLFoi agency no. 2242

sEcTion 1 – PoLicY DocuMEnTsThe following documents of Palerang Council and the former Tallaganda Shire and Yarrowlumla Councils are available for inspection and/or purchase at Council’s offices in Braidwood and Bungendore or viewed on Council’s website: www.palerang.nsw.gov.au:GeneralAnnual Report to 30 June 2007Annual Financial Statements to 30 June 2007Auditor’s Report to 30 June 2007Management Plan and Budget 2007-2008Schedule of Fees and Charges for 2007-2008Code of Conduct 2007Complaints Policy including Competition PolicyInstruments of DelegationsReturn of Interest of Councillors and Designated EmployeesCode of Meeting Practice 2007Payment of Councillors Expenses and Provision of Facilities 20042006-2007 Statements of AffairsDisclosures RegisterGifts RegisterBusiness Papers for Council and Committee MeetingsMinutes of Council and Committee MeetingsRegister of General PoliciesPalerang Occupational Health and Safety PolicyPalerang Council Risk Management PolicyEEO Management PlanTransfer NoticesLand/Property RegisterInvestment RegisterNotification of Building/Development ApplicationsQueanbeyan-Yarrowlumla Disaster Plan (DISPLAN) and Sub-plansManagement Plan – Community LandsClassification of Public Land RegisterRossi Bushland Reserve Management PlanQueanbeyan and Yarrowlumla Crime Prevention Strategy 2000-2001State of the Environment Report (SOE)Local Approvals PolicyLocal Orders PolicyNoxious Plants Policy Southern Lake George Extractive Industries Management StrategyBuilding Certificate RecordsDevelopment Application/Consent records and Construction CertificatesFlood Prone Land PolicyManagement Plan Geary’s Gap/Wamboin Greenways SystemSwimming Pool CodeFood Surveillance ProgramBuilding Line PolicyTemporary Occupancy CodeOn-site Sewerage Management PlanRoadside Vegetation Management Plan



Community and Social Plan 2007Palerang Waste Management Strategy 2005 – 2025Yarrowlumla/Queanbeyan Bush Fire Risk Management PlanCaptains Flat Dam Safety Emergency PlanLocal Environmental Plans (affecting Palerang Council)Yarrowlumla Local Environment Plan 2002 (YLEP 2002)Tallaganda Local Environmental Plan 1991Mulwaree Shire Council Local Environmental Plan 1995Gunning Shire Council Local Environmental Plan 1997Cooma-Monaro Shire Council Local Environmental Plan 1999 (Rural)Development Control PlansDevelopment Control Plans (associated with the Tallaganda Local Environment Plan 1991) for• Environmental Heritage Provisions• Rural 1(c) Small Holding Development• Rural 1(a) Development• Exempt Development• Complying Development• On-site Sewage Management• BraidwoodDevelopment Control Plan Rural and Rural Residential ZonesDevelopment Control Plan 2 (v) Village ZoneDevelopment Control Plan 7 (e) Environmental Protection ZoneDevelopment Control Plan – Palerang Activities in Public PlaceDevelopment Control Plan – Advertising SignsDevelopment Servicing PlansBungendore Water SupplyBungendore SewerageBraidwood Water SupplyBraidwood SewerageWater Supply and Sewerage Pricing Policies• Bungendore• Braidwood• Captains FlatSection 94 PlansSection 94 Contributions Plan No. 1 – Bungendore VillageSection 94 Contributions Plan No. 2 – Provision of Access RoadsSection 94 Contributions Plan No. 3 – Provision of Community FacilitiesSection 94 Contributions Plan No. 4 – Bush Fire Control and SuppressionSection 94 Contributions Plan – Waste Management FacilitiesSection 94 Contributions Plan – Rural AddressingSection 94 Contributions Plan No. 7 – Recreation Facilities in BungendoreSection 94 Contributions Plan No. 8 – Provision of Pathway Network in BungendoreSection 94 Contributions Plan No. 9 – Street Upgrading in BungendoreSection 94 Contributions Plan No. 10 – Provision of Kings Highway Culverts at South BungendoreSection 94 (EPandA Act) Contributions Plans for Roadworks Engineering services DivisionCode of Conduct and Method of Selection of Tenders for PlantRoad Standards – Rural 1A zoneRoad Standards – Rural 1D zoneRemoval of Roadside VegetationSpecifications and Construction of Access Road and Private EntrancesSection 64 Plan – Bungendore Water SupplySection 64 Plan – Bungendore SeweragePalerang Code of Practice – Naming of RoadsStormwater Management Plan – BungendoreBungendore Floodplain Management StudyBraidwood Flood Study



TallagandaAdjoining Owners Notification PolicyStandards of AccessCompanion Animal Management PlanRoad HierarchyAdvice to persons proposing to construct a Crown Reserve RoadScotch Broom Management PlanBlackberry Management PlanTallaganda Shire (Landholder) Scotch Broom Management PlanFuel Management PlanCouncil’s Land RegisterRecords of building certificatesPlans of land proposed to be compulsorily acquired by CouncilLeases and licences for use of public land classified as community land

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe last Statement of Affairs published was dated 31 December 2007.

sEcTion 3 – conTacT aRRanGEMEnTsAny application made under the Freedom of Information legislation should be accompanied by an application fee of $30.00 and directed to:

Freedom of Information OfficerPalerang CouncilPO Box 348Bungendore NSW 2621

Telephone enquiries should be directed to:Council’s Freedom of Information Officer Telephone: (02) 6238 8111. Office hours: 8.30am to 5.00pm, Monday to Friday10 Majara Street, Bungendore NSW 2621

and 144 Wallace Street, Braidwood NSW 2622





PaRKEs sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following documents are available for inspection and are listed and maintained in Council’s Policy Register:

After Hours Internet Access PolicyAmusement Devices Control OfAppeals And DonationsAsbestos PolicyAsset Management Policy – Engineering ServicesBaths – GeneralBaths – ParkesBenching PolicyBusiness Continuity PolicyBusiness Ethics PolicyBusking PolicyCaravan Park Spicer ParkCemeteries – ParkesChild Protection PolicyChildren In Administration Building PolicyClosing And Demolition OrdersCode Of Conduct PolicyCommunications PolicyCommunity Infrastructure Projects PolicyComplaints Handling PoliCyComplaints Policy & ProcedureConference Representation – Shires AssociationConferences – GeneralConfined Spaces Policy And ProcedureControl Of Noxious Weeds 2006/2007 PolicyCorporate Asset Management PolicyCorporate Uniform PolicyCouncil CommitteesCouncillor Access To Information & Interaction With StaffCouncillor Training And Development PolicyCouncil Members – GeneralCouncil Property – MiscellaneousCouncil Property – Administration CentreCouncil Property – Leasing And LicensingCredit Card Usage PolicyCustomer Service Levels PolicyDamage, Theft Or Loss Of Council Equipment PolicyDisciplinary Process Policy And ProcedureDonated Materials Policy Of Parkes Shire LibraryDrug And Alcohol PolicyEqual Employment Opportunity Management Plan PolicyEmail Communications With Council Acceptable Use PolicyInformation Services Usage PoliciesFees And ChargesFences – (Dividing Fences)Firewood Collection From RoadsidesFirst Aid Policy



Footway Restaurants And Footpath Obstructions PolicyGarbage ServiceGarbage And Rubbish DepotsGeneral Code Of Conduct PolicyGifts, Benefits And Bribes PolicyGrievance Complaints PolicyGrievance Handling PolicyHealth – GeneralFood ActHigher Grade PolicyHire Of Plant And Equipment PolicyHospitalsHR – Higher Grade PolicyImpoundingIncident Reporting And Investigation PolicyIndustrial EstateIndustrial Estate Goobang JunctionInformation Services Usage Policy (E-Mail, Internet, Network)Investment PolicyKey PolicyLibrary Collection Development PolicyLibRary Policy Client Registration PolicyLiquor Act And RegulationsManaging Conflict Of Interest PolicyMilitary Leave PolicyMotor Vehicle Lease PolicyNaming Of Public Infrastructure PolicyNotification Plan For Pesticides Use In Public AreasOptional Part-Time Work Arrangements For Employees With Family & Carers’ ResponsibilitiesReview Of Passenger Vehicle Replacement ProcedureParkes Airport Sale And Development Probity PolicyParkes Shire Tourism Board Event Sponsoring PolicyPayment Of Expenses And PRovision Of Facilities To Mayor And CouncillorsPlant And Vehicle Replacement PolicyPolicy And DelegationsPrescription Safety Glasses PolicyPrevention Of Falls And Ladder Safety PolicyProtected Disclosures Act – Whistleblowers PolicyProtected Disclosures Internal ReportingPurchase Of Pc’s By Staff & CouncillorsRainwater Tank PolicyRates And Charges Recovery PolicyRecords Management PolicyRecreation Areas – Parkes – Bookings For Use Of ParksRecreation Areas – Parkes – GeneralRecruitment And SeleCtion PolicyRehabilitation Policy And Return To Work PolicyRisk Assessment And Control PolicyRisk Management PolicyRoad Maintenance Priority PolicyRural Fire Service – District Assistance PlanRural Fire Service – ServiceSafety Policy StatementSalary Packaging PolicySecondary Employment PolicySection 603 and Water Certificate PolicySmoking PolicySoil Conservation PolicyStaff Matters – Awards (Salaries & Wages)Staff Matters – GeneralStaff Matters – Staff Training – LGITC



Staff Matters – Corporate WardrobeStaff Matters – Occupational Health & SafetyStatement of Revenue PolicyStreet LightingStreet Name and Community Facility Name Sign Policy-DraftStreet Stalls – Applications and AllocationsStreet Trading – Street BuskingSubdivision StandardsSun Protection Policy Telephone and Mobile Communication Devices Usage PolicyTemporary Grazing PermitsTime in Lieu PolicyTown Planning – PolicyDevelopment Applications & ConsentsTrade Waste PolicyTravelling Stock ReservesUrban Street Tree PolicYVideo Surveillance PolicyVoluntary Rebates to Pensioners for Rates & Charges PolicyVolunteer Worker PolicyWater Supply – Consumer ConnectionsStandpipe Water SalesWater Supply – Excess Water AccountsWater Supply – VillagesWater Supply – Villages – Consumer ConnectionsWater Supply – Villages – Standpipe SuppliesWork Experience Placement PolicyWorkplace BullyingWorkplace Surveillance Policy

DocuMEnTs aVaiLabLE buT noT sPEciFicaLLY assiGnED in PoLicY REGisTER• Aerodrome Manual for Parkes Aerodrome• Annual Financial Reports• Annual Report• Annual Reports of Bodies Exercising Delegated Council Functions (Sec. 355)• Auditor’s Report• Aus-Spec # 1 – Development Specification Series• Bushfire Operations Plans• Bushfire Risk Management Plans• Business Papers for Council and Committee Meetings (but not including Business Papers for matters

considered when a meeting is closed to the Public)• Code of Conduct• Code of Meeting Practices• Committee Operating Procedures Committees of Council• Compendium of Major Activities• Contributions Plan (Section 94 C Plan Oct’92)-DCP Parkes Urban Area• Councillors’ Handbook• Development Control Plans• Disaster Plans, Sub Plans and Supporting Plans• EEO Management Plan• Environmental Planning Instruments (Parkes Local Environment Plan, 1990)• Family Day Care Centre Policy (Health, Safety, Fees)• Information Relating to the Conduct of Councillors and Staff• Internal Reporting Policy (Whistleblowers Act)• Land Register• Library Collection Development Policy• Library Membership and Internet Access Agreement• Local Environmental Planning Instruments• Local Policies Adopted by Council Concerning Approvals & Orders• Management Plan• Minutes of Council & Committee Meetings (but not including minutes of a meeting or any part of a meeting



that is closed to the public other than the recommendations of that meeting)• Motor Vehicle Lease Policy• Naming of Streets, Roads & Bridges Policy• National Competition Competitive Neutrality – Complaints Policy & Procedure• Onsite Sewerage Management Plan• Parkes Shire Local Approvals Policy 1998• Parkes Shire Cultural Plan• Parkes Shire Social Plan• Parkes Shire Tourism Strategy• Parking Code• Plan of Management for all Council Owned Community Land• Pricing Policy (Part of Revenue Policy)• Procedures Manual (For Internal Use)• Protection of the Environment Operations Act 1997 – Parkes Shire Council’s Public Register• Record of Building Certificates• Records of Approvals Granted & Decisions Made on Appeals Concerning Approvals• Records Policy (Local Government Disposal of Records Policy/Handbook)• Register of Development Consents and Construction Certificates• Register of Investments (Residential Flat Building Code)• Returns as to Candidtes Campaign Donations• Returns of Interests of Councillors, Designated Persons & Delegates• Risk Management Policy (in accordance with Risk Management Manual Supplied by Group Fund

Manager)– Rural Development,– Rural Small Holding Zones

• Sewerage Services Strategic Business Plan• State of the Environment Report• Stormwater Disposal Policy/Code (Adopted Institute of Engineers Aust Rainfall & Run-Off Standards/

RTA and Dept. of Housing Requirements)• Subdivision Code (Subdivision Development Standards)• Swimming Pool Fencing Policy• Tendering Policy (Local Government Tendering Regulations 1993)• Transport Asset Management Plan Draft• Vehicle Leasing Policy• Water Supply Strategic Business Plan• Work on Private Property (Revenue Policy/Management Plan)

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s most recently published Statement of Affairs dated 30 June 2008 is available for inspection by contacting the Public Officer.

sEcTion 3 – conTacT aRRanGEMEnTsAny Freedom of Information inquiries concerning the Council’s activities or the procedure for arranging inspection of the Policy Documents should be directed to:

The Public OfficerParkes Shire CouncilPO Box 337Parkes NSW 2870Telephone: (02) 6861 2333Facsimile: (02) 6862 3946

Parkes Shire Council’s office hours are 8.30 am to 5.00pm Monday to Friday





PaRRaMaTTa ciTY counciL

sEcTion 1 – DocuMEnTsIn accordance with Section 12 of the Local Government Act 1993, any person is entitled to inspect the current version of the following documents free of charge:• Code of Conduct.• Code of Meeting Practice• Annual Report.• Annual Financial Report.• Auditor’s Report• Equal Employment Opportunity Management Plan.• Policy concerning the payment of expenses incurred by the provision of facilities to Councillors.• Land Register.• Register of Investments.• Return of interest of councillors, designated persons and delegates.• Business papers for Council and Committee Meetings (but not including business papers for matters

considered when a meeting was closed to the public).• Minutes of Council and Committee Meetings (but not including minutes of a meeting or any part of a

meeting that is closed to the public, other than the recommendation of that meeting).• Register of Delegations.• Local Policies adopted by the Council concerning approvals and orders.• Records of approvals granted and decisions made on appeals concerning the approvals.• Record of Building Certificates.• Plans of land proposed to be compulsorily acquired by the Council.• Leases and Licences for use of public land classified as community land.• Plans of Management for community land.• Environmental Planning Instruments, Development Control Plans and Plans made under Section 94 AB

of the Environmental Planning and Assessment Act 1979 applying to land within the Council area.• All future statements of affairs, the Summary of Affairs and the register of policy documents required under

the Freedom of Information Act 1989.• Council’s Policy Register.• Council’s Management Plan.• Departmental representative’s reports presented at a meeting of the Council in accordance with

Section 433.Copies of these documents may be supplied at appropriate costs and in the case of Building Certificates, only with the owner’s written approval.Policy Documents• Access and Equity Policy• Access to Information Policy• Allowances, Additional Payments and Expenses• Assessment for Medical Fitness Policy• Cabcharge Usage Policy• Carer Support Policy on Prioritising Need• Carer Support Policy on Reassessment• CDSE Grants Policy• Celebrating Success Policy• Child Care Centre Policy• Children in the Library Policy• Church Street Mall Policy• Circus Policy• Citizens Compliments and Complaints Policy and Plan



• Civic Office Expenses and Facilities Policy• Clubs NSW Community Development Support Expenditure Policy• Code of Conduct• Code of Meeting Practice• Collection Development Policy• Commemorative Works and Memorials Policy• Commercial Mobile Vending Policy• Community Facility Usage – Policy for ensuring social return on Council Investment• Community Information Policy and Procedures• Community Leasing Policy• Community Noticeboards Conditions of Use• Conferences and Seminars Policy• Consulting with Our Community Guidelines• Corporate Clothing Policy• Corporate Credit Cards Policy and Procedures• Corporate Identity Guidelines• Council Flag Design and Colour• Councillors Interaction with Staff Policy• Credit Card Facilities – Rate Payments• Customer Service Policy• Debt Recovery for Overdue Invoices / Accounts• Debt Recovery for Overdue Rates and Charges• Direct Banking of Employees Wages / Salaries• Display of Property Numbers Policy• Drug and Alcohol Policy• EAP Policy• Education and Public Programs Policy – Library• Election of the Lord Mayor• Environmental Policy• Equal Access Play Facilities Policy• Equal Employment Opportunity Policy• Erby Place Car Park Regulation of Use• Events Policy• Exhibition Policy – Parramatta Heritage and Visitor Information Centre• Family Responsibilities Policy• First Aid Policy• Flexible Work Arrangements Policy• Graduate Program Policy• Grievance and Dispute Handling policy• Guidelines for Using Libraries• Handling Difficult Library Clients Guidelines• Hoardings Policy• Home Support and Community Services Hazard Reporting Policy and Procedures• House Numbering Policy• House Numbering Schemes Policy • HSCS Access to Services• HSCS Advocacy• HSCS Care Plan Monitoring and Development• HSCS Changes to service provision• HSCS Complaints and Appeals Disputes• HSCS Consumer Assessment• HSCS Consumer Eligibility for Service• HSCS Consumer Input and Participation• HSCS Consumer Privacy and Confidentiality• HSCS Consumer Reassessment • HSCS Consumer Rights and responsibility• HSCS Consumer Termination of Service / Exit and Questionaire• HSCS Data collection and reporting• HSCS duty of care• HSCS Equipment• HSCS Fees



• HSCS Files and Mail• HSCS Financial Management• HSCS Financial Processes• HSCS Information and Promotion• HSCS Insurance• HSCS Management• HSCS Newsletter Procedures• HSCS Planning and Evaluation• HSCS Provision of Services to Aboriginal Consumers• HSCS Referral for Comprehensive Assessment• HSCS Referrals• HSCS Reimbursement• HSCS Responding to abuse of customers• HSCS Service Coordination• HSCS Staff and Volunteer Reimbursement• HSCS Staff and Volunteer Trauma Support• HSCS Staff Development and Training• HSCS Staff supervision and support• HSCS Statement of service philosophy• HSCS Vehicle• HSCS Volunteer Recruitment• HSCS Volunteer Reimbursement• HSCS Reason for refusing service• Insurance – Park Committee Members• Inter Council Transfers• Interlibrary Loans Policy• Internet and E-mail Policy• Investment Policy• Kinetica Searching Policy• Learning and Development Policy• Leasing / Licensing Council Facilities – Social Outcomes• Leasing / Licensing or dedicated use of Council Facilities – Community Access• Leave provisions policy• Library Circulation Policy• Library Donations Policy• Library Justice of the Peace Policy• Library Rosters Policy• Library Security Gates• Library Volunteers Policy• Literacy Policy• Loan Borrowing Policy• Local Floodplain Risk Management Policy• Local Orders Policy, Including the Keeping of Birds and Animals• Local Studies Collection Development Policy• Loss or Damage of Private Property Owned by Council Staff• Management and Hire Conditions for Council Buses• Mandatory Pensioner Rate Rebate• Meals on Wheels Access to Services Policy• Meals on Wheels Administration Structure Policy• Meals on Wheels Case Management• Meals on Wheels Client Advocates Policy• Meals on Wheels Client Assessment Policy• Meals on Wheels Client Care Plans Policy• Meals on Wheels Client Complaints Policy• Meals on Wheels Client Exit Policy• Meals on Wheels Client Information Policy• Meals on Wheels Client Reviews • Meals on Wheels Coordination of Services Policy• Meals on Wheels Employee and Volunteer Exit • Meals on Wheels Financial Management Policy• Meals on Wheels Insurance Policy



• Meals on Wheels Meal Costs Policy• Meals on Wheels Occupational Health, Safety and Welfare• Meals on Wheels Performance Appraisal• Meals on Wheels Planning and Evaluation Policy• Meals on Wheels Privacy and Confidentiality Policy• Meals on Wheels Recruitment of Staff Policy• Meals on Wheels Rights and Responsibilities of Clients• Meals on Wheels Safety Precautions in Service Delivery• Meals on Wheels Service Delivery Principles• Meals on Wheels Staff Accountability Policy• Meals on Wheels Staff and Volunteer Dispute / Grievance Policy• Meals on Wheels Staff Development, Education and Training Policy• Meals on Wheels Suspected Abuse and/ or Neglect of Clients• Meals on Wheels Use of Equipment and Vehicles• Meals on Wheels Volunteers Policy• Media Policy and Procedure• Medical Termination Policy• Merchandise Guidelines – Parramatta Heritage and Visitor Information Centre• Mobile Phone Base Station Towers Policy• Neighbour Aid Care Plan Development and Monitoring Policy• Neighbour Aid Consumer Eligibility and Exclusion Policy• Neighbour Aid Consumer Records Policy and Procedures• Neighbour Aid Data Collection and Reporting Policy• Neighbour Aid Information and Promotion Policy and Procedure• Neighbour Aid Prioritising Needs of Consumers Policy• Non-Commercial Information and Street Stalls Policy• NSW.net Guidelines• Occupational Health and Safety – HSandCS• OHandS Policy• Outdoor Dining Policy 2003• Parramatta Heritage and Information Centre Room Hire and Public Halls Agreement Policy• Parramatta Learning Centre Guidelines for Use• Parramatta Peer Support Policy• Paving Policy• Peer Support Consumers Activities Guidelines• Peer Support Consumers No Smoking Policy• Peer Support Consumers Social Rules Policy• Peer Support Transport for Parra Troopers and Youth Group Guideline• Peer Support Youth Project Policy• Performance Counselling and Discipline Policy• Petty Cash Policy• Playgrounds in Council’s Areas• Playing Fields Policy• Policy on Telstra and AGL performing permanent restoration in Council’s area• Pre Employment Medical Policy• Productive Partnerships Policy• Protocol for working with People experiencing Homelessness• Public Art Policy• Public Halls and Community Centres Fees and Charges Policy• Purchase and Disposal Policy• Purchasing Australian Products Policy and Procedure• Quotations for Supply and Services under $100 K• Recognition of Service Policy• Recovery of Overpayments Policy• Recruitment and Selection Policy• Refund of Garbage Charges • Rehabilitation Policy• Relief Duties Work Policy• Residents Panel Policy• Residents Panel Privacy Policy• Restructuring, Redundancy and Redeployment Policy



• Retail Trading in Public Spaces Policy• Salary Sacrifice Policy• Secondary Employment Policy• SEED Program Policy – Landscape Assistance to Schools• Smoke Free Work Place Policy• Sponsorship Acquisition Policy• Standards for Policy Development• Street Naming Policy• Street Trees Affected by Construction Works Policy• Study Assistance Policy• Sun Safe Policy• Superannuation Nomination Policy• Tender Policy and Procedures• Termination Policy• Traffic Works initiated by Parramatta Traffic Committee• Use of Council Crest• Voluntary Council Pensioner Rebate• Volunteer Bushcare Program Policy and Charter• Whistleblowers Protection Policy• Woodville Golf Course – Use by Pensioners• Work experience policy• Working from Home Policy• Working with Children Policy• WSAAS Funded Minibus Guidelines

sEcTion 2 – sTaTEMEnT oF aFFaiRsParramatta City Council has produced a Statement of Affairs as at 30 June 2007. Persons wishing to inspect or obtain the most recent Statement of Affairs publication under the provisions of the Freedom of Information Act 1989, should contact or attend the Council’s offices referred to in Section 3 or from the Council’s website: www.parracity.nsw.gov.au

sEcTion 3 – conTacTs aRRanGEMEnTsEnquiries concerning the procedures for inspecting the documents referred to in Section 1 and 2 can be made by contacting:

Sonja DrcaFreedom of Information OfficerEmail: [email protected] City CouncilPO Box 32Parramatta NSW 212430 Darcy StreetParramatta NSW 2150Phone: (02) 9806 5313Fax: (02) 9806 5908

between the hours of 8.30am and 4.30pm, Monday to Friday.John Neish,General Manager





PEnRiTH ciTY counciLFoi agency no.2196

sEcTion 1 – PoLicY DocuMEnTsAcquisition of Properties in Carinya Avenue, St MarysAcquisition of PropertyBefore and After School Care Equipment GrantsBonfires / Fireworks on Council LandCemetery OperationsChild Care CentresChild Care Centres – Registration of Business NameChild Care ServicesCode of Meeting PracticeCommunity Assistance ProgramCommunity Participation PolicyConcrete FootpavingCouncil Acquisitions – Payment of Valuation FeesDecision-Making Arrangements During Council Christmas RecessDisability Access Plan 2003-2006Donations to Amateur SportspersonsEmployment Planning StrategyEnterprise Risk Management PolicyErection of BuntingErskine Park Quarry – Putrescable WasteEstablished Residential Areas Infrastructure Facilities and Services StrategyFloodlighting of OvalsGrant Applications by Council StaffKerb, Guttering and Footpath Charges for Places of WorshipLeave Military Camps or Military Leave – ReservesLocal Bands, Orchestras and Theatre GroupsMajor Event Support and SponsorshipMobile Playvan Operational PolicyMulgoa and Wallacia Rural Villages StrategyNegotiation and Consensus PolicyNew Penrith City Council BrandOn-Site Sewage Management and Greywater ReusePayment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and CouncillorsPayment of Untaken Sick LeavePenrith Biodiversity StrategyPenrith City Centre StrategyPenrith City Centres Hierarchy – Interim PolicyPenrith Rural Lands StrategyPensioner Rate RebatesProtected Disclosures Act 1996Provision of Child Care CentresPublic Domain Lighting PolicyRates or Accounts Written OffRecreational and Cultural StrategyRefund of Entry Donations – Lemongrove Gardens Retirement VillageRepatriationResidential StrategyRetirement Presentation



Signs Leading to Public FacilitiesSmoke Free Outdoor AreasSpecial Leave to Attend Funeral of EmployeeSporting Field AllocationsSt Marys Town Centre StrategyStatement of Aboriginal and Torres Strait Islander RecognitionStatements to the MediaStrategic Plan 2005 – 2009Street Naming PolicySustainability Blueprint for Urban Release AreasSustainable Purchasing SupplyThe Model Code of Conduct for Local Councils in NSWUse of Telecommunications Access FeesWaiving of Cemetery FeesWar Graves Monumental FeesoRanisaTionaL DocuMEnTsAnnual Financial ReportAnnual ReportAuditors ReportBuilding StatisticsBusiness PapersCandidates Political Contributions RegisterControl of Food PremisesCouncil’s Land RegisterCouncil’s Management PlanDevelopment StatisticsDonations to Safety HousesDevelopment Control PlansEEO Management PlanEnvironmental Planning InstrumentsFootpath CrossingsFootpath SignsFootpaths including Contributions for ConstructionHome IndustryInternal Reporting PolicyKerb and Gutter, Footpath ChargesLocal Approvals and Orders PolicyManagement of Community ComplaintsMinutes of Council and Committee meetingsNotification of Practice for Development ApplicationsPlans of Management for Community LandPrivate Childcare Centres in Residential AreasPublic Collections and Street StallsRecords of Approvals Granted and Decisions made on Appeals Records of Building CertificatesRegister of DelegationsRegister of InvestmentsRegister of Policies and CodesReturns of Interest of Councillors and Designated Persons and DelegatesSecurity DepositsSporting Organisations GeneralStatement of Affairs under the Freedom of Information Act 1989State of the Environment ReportSummary of Affairs under the Freedom of Information Act 1989PLanninG insTRuMEnTsDevelopment control PlansOrchard Hills DCP Development Control Code No. 2Orchard Hills DCP OH-007 Subzone COrchard Hills DCP OH-008 Lot 5 Wentworth Road



Orchard Hills DCP Development Control Code No. 1Werrington Mixed-Use Area Development Control PlanPenrith Development Control Plan 2006Local Planning instrumentsPenrith Planning Scheme (as amended)IDO 2 (as amended) Emu PlainsIDO 9 Kingswood Shopping Centre Great Western Highway KingswoodIDO 11 (as amended) General Business Zone Great Western Highway St MarysIDO 13 Industrial 4 (a) uses Cranebrook Road and McCarthys Lane CranebrookIDO 17 School Trahlee and Muscharry Roads LondonderryIDO 21 (as amended) Business 3(a) uses Station and Phillip Streets St MarysIDO 22 (as amended) Business 3(a) uses Queen Street St MarysIDO 25 (as amended) Residential and Open Space Zones Mulgoa Road PenrithIDO 26 (as amended) Cambridge GardensIDO 27 (as amended) Werrington CountyIDO 28 (as amended) South Penrith and South St MarysIDO 32 Business 3 (a) uses Great Western Highway St MarysIDO 33 (as amended) Business 3(c) uses Hewitt and Jensen Streets St MarysIDO 34 Business 3(c) uses Day Street St MarysIDO 35 Business 3(c) uses plus TAB Smith Street PenrithIDO 36 (as amended) Business 3(c) uses plus TAB Oxford Street Cambridge ParkIDO 47 (as amended) Dwelling Houses Cranebrook Road CranebrookIDO 56 (as amended) Open Space 6(a) uses Spinks Road LlandiloIDO 57 (as amended) Business uses Great Western Highway PenrithIDO 62 (as amended) Business 3(c) uses The Crescent PenrithIDO 63 (as amended) Shops, Commercial Premises, Carparking Bringelly Road and Rodgers Street

KingswoodIDO 64 Business 3(c) uses plus TAB Victoria Street WerringtonIDO 68 Business 3(c) uses plus TAB Parklawn Place St MarysIDO 69 (as amended) Business 3(b) uses King and Chapel Streets St MarysIDO 71 Business uses Sainsbury Street St MarysIDO 75 (as amended) Business Uses Bennett Road St ClairIDO 81 (as amended) North St MarysIDO 82 Business 3(c) uses plus Launderette Bringelly Road KingswoodIDO 83 (as amended) Mt PleasantIDO 85 Squash Courts Smith Street SydneyIDO 87 (as amended) Village Shopping Centre Charles Hackett Drive St MarysIDO 91 Business 3(c) uses Caloola Ave KingswoodIDO 93 (as amended) Rural LandsIDO 98 Business 3(c) uses plus Hairdressing Salon Monfarville Street St MarysLEP 43 (as amended) Nepean Centre and PanthersLEP 52 (as amended) St ClairLEP 85 (as amended) Erskine ParkLEP 96 (as amended) Claremont MeadowsLEP 150 (as amended) Commercial variousLEP 188 (as amended) Glenmore ParkLEP 201 (Rural Lands) (as amended)LEP 226 (as amended) Blue Mountains Eastern Escarpment LEP 255 Exempt and Complying Development (as amended)LEP 258 Consent for Dwelling Houses and other DevelopmentLEP 1991 (Environmental Heritage Conservation) (as amended)LEP 1994 (Erskine Park Employment Area) (as amended)LEP 1996 Industrial Land (as amended)LEP 1996 – Classification of Public Land (as amended)LEP 1997 (Penrith City Centre) (as amended)LEP 1998 (Urban Land) (as amended)LEP 1998 (Lakes Environs) (as amended)LEP 2002 (Villages of Mulgoa and Wallacia) (as amended)



Regional Environmental PlansREP No. 9 Extractive IndustryREP No. 11 Penrith Lakes SchemeREP No. 13 Mulgoa ValleyREP No. 20 Hawkesbury / Nepean River (No 2 1997)REP No. 25 Orchard HillsREP No. 30 St Maryssection 94 PlansClaremont Meadows Release AreaCultural FacilitiesErskine Park Employment AreaErskine Park Residential Release AreaFootpath Construction in Established Residential AreasGlenmore Park Release AreaGlenmore Park Stage 2Kingswood Neighbourhood CentreLakes Environs (Waterside Green)Lambridge Industrial Estate North PenrithLibrary FacilitiesMount Vernon EstateNorth Cranebrook Release AreaPenrith City CentrePenrith City District Open Space FacilitiesPenrith City Local Open SpaceSt Marys Town Centre

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s most recent Statement of Affairs for the period 1 July 2006 to 30 June 2007 is available by contacting Council’s Freedom of Information Officer. Contact details are in Section 4.

sEcTion 3– conTacT aRRanGEMEnTsAny enquiries regarding the Summary of Affairs or access to information can be directed to:

Jackie ShephardFreedom of Information OfficerPO Box 60, Penrith NSW 2751DX 8017 PenrithTelephone: (02) 4732 7732Facsimile: (02) 4732 7958Email: [email protected]’s Office Hours are: 8.30am to 4.00pm





PoRT MacQuaRiE-HasTinGs counciLFoi agency no. 2144

sEcTion 1 – GEnERaL anD PoLicY DocuMEnTsThe following documents are available for inspection free of charge. Copies may be purchased at 30 cents per page:• Annual Financial Reports• Annual Report (Current version no charge)• Auditor’s Report• Business Papers and Minutes of Open Council and Committee Meetings (Current version no charge)• Code of Conduct• Code of Meeting Practice• Community Participation Policy and Procedures• Complaints Handling Procedure• Councillors’ Political Contributions and Electoral Expenditure Returns• Councillor Facilities, Fees and Expenses Policy• Council’s Code Manual including Codes relating to:

– Building – Car Parking– Occupational Health and Safety– Subdivisions

• Council’s Fees and Charges Schedule• Council’s Land Register• Council’s Policy Manual• Council’s Procedure Manual• Environment Planning Instruments, Development Control Plans and Plans made under Section 94AB of

the Environmental Planning and Assessment Act 1979 applying to land within the Hastings area• Council’s Privacy Management Plan• Records of Approvals Granted• Register of Building Certificates• Register of Complying Development Certificates• Register of Construction Certificates• Register of Delegations• Register of Development Applications• Register of Investments• Register of Subdivision Applications• Returns of Candidates’ Campaign Donations• Returns of Interests of Councillors, designated persons and delegates• Section 64/94 Contribution Plans• Social Plan/ Community Profile• State of Environment Report (Current version no charge)• Tree Preservation Policy• 2007-2010 Corporate Plan (Management Plan) (Current version no charge)

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs as at June 2008 has been prepared in accordance with Section 14 (1) and (2) of the Freedom of Information Act and forms part of Port Macquarie-Hastings Council’s Annual Report. It is available for inspection during office hours at Council’s office situated at the corner of Lord and Burrawan Streets, Port Macquarie. Copies of the current Annual Report are available for inspection at Council’s Branch Offices and Libraries at Wauchope and Laurieton. The 2006/2007 Annual Report is also available for viewing on line at Council’s website www.pmhc.nsw.gov.au



sEcTion 3 – conTacT aRRanGEMEnTsThe contact for all enquiries under the Freedom of Information Act is:

Mr Neil PorterFreedom of Information CoordinatorPort Macquarie-Hastings CouncilPO Box 84Port Macquarie NSW 2444Phone: (02) 6581 8631Fax: (02) 6581 8100Email: [email protected] Hours: 8.30 am-4.30 pm, Monday to Friday

It is recommended that you contact the FOI Coordinator prior to lodging a formal application as many of Council’s documents are available under Section 12 of the Local Government Act 1993.





RanDWicK ciTY counciL

sEcTion 1 – PoLicY REGisTER DocuMEnTsPart 1 – city Planning• Accessible Environment for Disabled People • Affordable Housing Policy • Amusement Centres • Asbestos Policy • Balcony Enclosures on Residential Flat Buildings • Botany Bay – Dredging • Child Care Centres Policy • Code for Construction and Use of Food Vending Vehicles • Code for Construction and Use of Temporary Food Premises • Code for Keeping of Pigeons • Collection of Trade Waste from Community Service Organisations • Community Service Awards • Conservation in Struggletown • Contaminated Land • Design Ideas for Rejuvenating Residential Flat Buildings • Development Assessment Committee • Development Consents – General Conditions of Approval • Development Consents – Time Limit • Eastern Suburbs Railway – Extension • Enforcement Policy • Environmental Policy• Ethnic Policy and Migrant Services • Food Premises Code• Former Incinerator Land – Matraville • Garbage Collection – not in approved containers • Heritage Development • Kingsford-Smith Airport and Second Sydney Airport Site • Local Approvals’ Policy • Nuclear Free Zone – City of Randwick • Planning Agreements Policy• Plan of Management No. 1 – Glebe Gully • Rainwater Tanks • Street Address Numbering and Re-Numbering • Subdivision Code • Variations in Licensed Trading Hours Development Control Plans• DCP No. 6 Land bounded by Kemmis St, Frenchman’s Rd and Clovelly Rd, Randwick• DCP No. 8 Military Road and Bunnerong Road, Matraville• DCP No. 11 Wolseley Road• DCP No. 13 Bunnerong Power Station, Matraville• DCP No. 16 Kingsford Commercial Centre• DCP No. 18 Randwick Bus Depot, Cnr King and Dangar Streets, Randwick• DCP No. 21 Amusement Centres• DCP No. 22 The Spot and Surrounds• DCP Backpacker Accommodation• DCP Defence Site Bundock and Avoca Streets, Randwick• DCP Dwelling Houses and Attached Dual Occupancies• DCP Eastern Suburbs Memorial Park



• DCP Exempt and Complying Development• DCP Footpath Dining and Trading• DCP Kensington Town Centre 2002• DCP Maroubra Beach Commercial Precinct• DCP Maroubra Junction Town Centre• DCP Multi-Unit Housing• DCP Outdoor Advertising• DCP Parking• DCP Prince Henry Site• DCP Public Notification of Development Proposals and Council Plans• DCP Randwick Junction Business Centre• DCP Royal Randwick Racecourse• DCP Matraville Town Centre • DCP University of NSW, Kensington Campus• DCP Telecommunications and Radiocommunications• DCP North Randwick Heritage Conservation Area (Draft)• DCP West Kensington Heritage Conservation Area (Draft)• DCP Single Dwellings and attached Dual Occupancy (Draft)• DCP Randwick City Heritage (Draft)Local Environmental Plans• Randwick LEP 1998 (and Amendments)Part 2 – city services• Bonfires and Fireworks – Council Land • Bus Seats at Bus Stops • Closure of Beaches • Clothing Bins and Other Non-Council Collection Services on Public Land under Council’s Control • Commemorative Plaques Policy• Construction of Crossings and Re-instatements • Control of Recreational Vehicles • Crossings and Entrances – Contributions • Development Application Conditions• Document Delivery Policy (Library)• Encroachments – Public Places and Reserves • Graffiti Management Policy • Hire of Facilities (Bowen Library)• Kerbing and Guttering – Replacement of Stone Constructions • Library Book Clubs • Library Community Bus• Library Fees and Charges• Library Internet and Personal Computer Access• Library Opening Hours• Library Services Lending Policy• Library Services Membership• Library Volunteers• Library Work Experience Placement • Motor Vehicle Fleet – Replacement • Nature Strip/Road Verge Planting • On-Street Parking • Private Stormwater Code • Protective Clothing, Head Wear and Sunscreens • Residents Requests for Special Verge Crossings• Residential Recycling Centre Policy • Safety Boots • Servicing Children and Young Persons in Randwick City Library• Sewerage/Stormwater Drain Blockage • Significant Street Tree Removals – Public Notification • Smoking in the Public Place • Street Lights – Shading • Tree Policy



• Tree Preservation Order and Protection of Trees • Tree Shrouding • Use for Circuses • Vending on Beaches Part 3 – Governance and Financial services• Access to Information held by Randwick City Council• Acknowledgement of Incoming Correspondence • Asset Disposal Policy • Bank Guarantees • Borrowings (Loan) Policy• Community Facilities Management Policy • Corporate Credit Cards – Non-issue of • Council and Committee Meetings – Authority to vary dates and times • Council Buildings – Solar Energy • Council Contracts with Companies • Customer Compliments and Complaints• Debt Recovery Policy• Delegation of Authority (including sub-delegations from the General Manager to staff) • Document and Correspondence Administration • Donations and Expenditure under Section 504; Subsidies under sections 298 (2), 358 and 364 • Equipment Acquisition • Financial Hardship Policy• Fraud Corruption Policy• Funding Source – Non-budgeted Expenditure • Gifts and Benefits Policy• Grants, Donations and Subsidies • Guidelines for the Engagement and use of Consultants • Local Ethnic Affairs Policy Statement • Open Access to Objection and Support Letters – Local Approval Applications and Development

Applications • Pensioner Concession Policy• Petty Cash Limit• Protected Disclosures – Internal Reporting Policy• Public Collections/Appeals • Purchasing Policy• Randwick Town Hall – Hire • Rates – Pensioners Accruing Rates and Charges • Reserve – Employees Leave Entitlements • Response – Written Enquires/Request from Public • Risk and Insurance – Gathering Information • Risk and Insurance – Risk Management Policy • Risk and Insurance – Signs as Remote Supervision • Sponsorship Principles • Tendering Policy • Use of Council Chamber and Meeting Rooms, etcPart 4- Mayor and councillors• Annual Estimates – Submission of Draft Estimates to Councillors • Code of Conduct – Councillors • Common Seal – Procedure for Affixing • Council and Committee Meetings – Code of Meeting Practice • Council in Recess – Procedure • Councillors’ access to information and interaction between Councillors and staff• Councillors’ Expenses and Facilities • Delegation of Authority – Administration and Finance Committee • Delegation of Authority – Civic Affairs Committee • Delegation of Authority – Community Services Committee • Delegation of Authority – Environment Committee• Delegation of Authority – Planning Committee • Delegation of Authority – Mayor



• Delegation of Authority – Mayor and General Manager Jointly • Delegation of Authority – Works Committee • Electoral Roll – Provision to Councillors • Gifts and Benefits Policy• Information Required by Council Member • Newspaper Publications by Councillors • Protected Disclosures – Internal Reporting Policy • Records Management Policy and Procedure for Councillors • Public Statements to the Press – Council Spokesperson • Sister Cities – Distribution of Funds to Mayor and Councillors during Visits • Unlawful Erection and Removal of PostersPart 5 – organisational staff services• Human Resources Policy and Procedures ManualaDMinisTRaTiVE REGisTERs anD DocuMEnTaTion• Access to Information Guidelines and Frequently Asked Questions• Randwick City Plan (20 year plan) + background papers• State of the Environment Report• Financial Statements• Management Plan (incl. Pricing Policy, Revenue Policy)• Minutes of Committee Meetings and Business Papers• Minutes of Council Meetings and Business Papers• Annual Report• Disclosure of Interests Register • Investments Register• Social Plan• Privacy Management Plan• Randwick Community NewsciTY sERVicEs DocuMEnTs• City Open Space and Recreation Strategic Plan• Coastal Walkway Brochure• Kingsford Commercial Centre Townscape Masterplan• Randwick Local Disaster Plan (DISPLAN)• Private Stormwater Code• Civil Design and Development Code• Randwick Street Tree Master Plan• Significant Tree Register• Landscape Furniture and Finishes Manual• Tree Preservation Order 2005• Noxious Weeds Guide• Draft Landscape Code• Coogee Beach and Foreshore Plan of Management • Gordon’s Bay Plan of Management • Malabar Beach and Foreshore Plan of Management • Malabar Headland Draft Plan of Management • Maroubra Beach Plan of Management Overview • Clovelly Bay Plan of Management • Heffron Park Plan of Management and Masterplan• Pioneers Park Plan of Management • South Coogee Coastal Reserves Plan of Management • Latham Park Plan of Management • Glebe Gully Plan of Management • City Open Space and Recreation Plans of Management (COSRPOM) – Incorporating Strategic Plan and

8 Generic Plans of Management, Regional Parks, District Parks, Neighbourhood Parks, Pocket Parks, Civic Parks, Beach and Coastal Reserves, Remnant Bushland and Road Side Reserves

• La Perouse Historic Plan of Management• Gordon’s Bay and Clovelly Bay Stormwater Management Plan • Investigation of Water Pollution Treatment Works at Coogee, Maroubra and Malabar Beaches • Randwick City Council Recreation Facility Management and Development Plan



• Heffron Park Swimming Centre Recreation Facility Management and Development Plan • Heffron Park Tennis Complex Recreation Facility Management and Development Plan • Clovelly Seabreeze Kiosk Heritage Significance Assessment • Urban Design Study of Randwick and The Spot Shopping Centres • Randwick City Council Bicycle Plan • Maroubra Beach and Environs Master Plan • Frenchman’s Bay Plan of Management • Malabar Beach and Foreshore Landfill Remediation and Rehabilitation – Environmental Site

Characterisation Final ciTY PLanninG DocuMEnTs• Building Certification Services Information Sheet• Building Certificate Register• Building Application/Approval Register• Construction Certificate Register• Complying Development Certificate Register• Local Approvals Register• Construction Certificate and Principal Certifying Authority Information Sheets• Randwick Development Application Guide• Principal Certifying Authority Agreement• Fire Safety and Essential Services Information Sheets• Housing Strategy• Integrated Development Information Sheet• Local Approvals Information Sheet• Maroubra Beach Urban Design Planning Strategy• Section 94A Development Contributions Plan• Section 94 Contributions Plan 2000 (Bundock Street)• Randwick Housing Affordability and Access Study• Register of Development Applications• Register of Subdivision Certificates• Register of Strata Subdivision Applications• Sediment and Erosion Control Information Sheet• Bill Posters Information Sheet• Rezoning Land Information Sheet• Design Review Panel Information Sheet• Randwick LEP 1998 Information Sheet• Acid Sulphate Soils Information Sheet• Heritage Information Sheet• Sydney Airport Planning and Noise Impacts Information Sheet• Matraville Public Domain Strategy• Design Ideas for Rejuvenating Residential Flat Buildings• Randwick Transport Study• Heritage Visual Character Study• Demographic ProfilecoMMuniTY sERVicEs anD LibRaRY DocuMEnTs• Children’s’ Services Pamphlet• Social Plan• Guides to Library Services (Various Categories)• Resource Lists (Various Categories)• Ephemera (Various Categories)• Multicultural Advisory Committee Brochure• Home Maintenance and Modification Service Brochure• Home and Community Care Services Brochure• Collection Development Policy• Marketing and Promotion Plan• LINCS Database (Community Information)• Community Facilities Study• RCC Action Plan – Disability Discrimination Act



sEcTion 2 – sTaTEMEnT oF aFFaiRsThe most recent annual Statement of Affairs of the Randwick City Council was published effective 30 June 2008. The Statement of Affairs is available for downloading from Council’s website (www.randwick.nsw.gov.au). Copies of the Statement of Affairs are available for perusal at all Council Libraries (listed at the bottom of this page) and also at:

Government Publications Librarian Serial Processing UnitThe State Library of NSW National Library of AustraliaMacquarie Street Canberra ACT 2600Sydney NSW 2000The LibrarianParliament of NSWMacquarie StreetSydney NSW 2000

sEcTion 3 – conTacT aRRanGEMEnTsMany of the documents listed in this Summary of Affairs are readily available at the Council’s Office and Libraries as detailed below and on the Council website (www.randwick.nsw.gov.au). However, should the particular item being sought not be available through these avenues, members of the public are invited to contact Council’s Section 12 or Freedom of Information Officers.The Section 12 and Freedom of Information Officers are available during normal business hours of 8.30am to 5.00pm and, to avoid any inconvenience, contact should first be made by telephone prior to a personal visit.

Administrative Centre (FOI and Section12 Officers) Bowen Library30 Frances Street 669-673 Anzac ParadeRandwick NSW 2031 Maroubra NSW 2035Telephone: (02) 9399 0999 or 1300 722 542 Telephone: (02) 9314 4888Facsimile: (02) 9319 1510 Facsimile: (02) 9314 4780Randwick Branch Library Malabar Community LibraryRoyal Randwick Shopping Centre Anzac ParadeBelmore Road (Cnr Short Street) Malabar NSW 2036Randwick NSW 2031 Telephone: (02) 9661 6192Telephone: (02) 9399 6966 Facsimile: (02) 9661 6863Facsimile: (02) 9399 7358

R. Brownlee,General Manager





RicHMonD RiVER counTY counciLFloodplain Management

sEcTion 1 – PoLicY DocuMEnTs councillors Policy No. 1.1 Payment of Expenses and Provision of Facilities for Chairperson and CouncillorsGeneral Manager Policy No. 2.1 Attendance at Annual Conference of Shires Association of NSWPolicy No. 2.2 Delegates to Floodplain Management Authorities of NSWPolicy No. 2.3 Delegation of Functionscorporate GovernancePolicy No. 3.1 Disclosures under the Protected Disclosures Act 1994 Policy No. 3.2 Designated Persons Policy No. 3.3 Procurement of Goods and Services Policy No. 3.4 Code of Meeting Practice Policy No. 3.5 Complaints Handling administration and Finance Policy No. 4.1 Investments Policy No. 4.2 Tuckean Swamp Investigation Human Resources Policy No. 5.1 Nine-Day Fortnight Policy No. 5.2 Education AssistancePolicy No. 5.3 Equal Employment OpportunitiesPolicy No. 5.4 Organisational Structure Policy No. 5.5 Occupational Health and SafetyPolicy No. 5.6 Salary System Risk Management Policy No. 6.1 Gathering Information Policy No. 6.2 Floodgate and Drainage Management Guidelines



Rous Water (RRCC), Administration Centre, Level 4, 218/232 Molesworth Street, Lismore NSW 2480. Office hours are 8.30am to 5.00pm from Monday to Friday excluding Public holidays.

Further inquiries concerning the procedure for inspecting and purchasing these documents should be made to the Public Officer, Mr Rod Shaw who may be contacted by telephone (02) 6621 8055; facsimile: (02) 6622 1181 or by email at: [email protected].





RiVERina WaTER counTY counciL

sEcTion 1 – PoLicY DocuMEnTs• Code of Conduct• Code of Meeting Practice• Consultative Committee• Delegations of Authority• Development Servicing Plan• Drought Management• Equal Employment Opportunity Management Plan• Expenses and Facilities• General Policy Register• Management Plan• Minutes of Council Meetings• Occupational Health and Safety Policy• Occupational Health and Safety Rehabilitation Policy• Organisational Structure• Privacy Management Plan• Records Management• Register of Investments• Returns of the Interest of Councillors and Designated Persons• Safety Management Plan• Strategic Business Plan• Water PricingoTHER DocuMEnTaTion:• Annual Financial Reports• Annual Report• Auditor’s Report• Business Papers

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statements of Affairs can be inspected at Council’s office during normal office hours: 8.30 am to 4.00 pm.

sEcTion 3 – conTacT aRRanGEMEnTs:Any enquiries concerning Council’s activities should be directed to:

Mr Gerald PieperGeneral ManagerRiverina Water County Council91 Hammond Avenue(PO Box 456)Wagga Wagga NSW 2650Telephone: (02) 6922 0608Fax: (02) 6921 2241Email: [email protected]





RocKDaLE ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsSubject to the Freedom of Information Act 1989 Council holds Policy Documents and Codes for the following issues which may be accessed.• Access to Council Records Policy• Annual Report• Code of Conduct• Code of Meeting Practice• Conflict of Interest Policy• Dealing With Council Information Policy• Delegations Policies• Demolition Code• Development Application/Construction Certificate Consent Records• Development Control Plans

– Industrial Code (15)– Brighton Town Centre (18)– Requirements for Access (28)– Outdoor Advertising (29)– Requirements for Child Care Centres 31)– Villa and Townhouse Development (34)– Residential Flat Building (35)– Brothel Development (36)– Dual Occupancy and Granny Flat Development (39)– Housing for Elderly with Disability (40)– Boarding Houses, Hostels and Group Homes (42)– Amusement Centres (46)– Community Consultation in Development Decisions (50)– Goods and Signs on Public Places (52)– Construction site Waste Management and Minimisation (53)– Single Unit Dwelling Code (56)– Exempt and Complying Development (57)– Arncliffe and Banksia Town Centres (58)– Amendments to Residential Controls (Ventilation requirements to DCP 34, 35 and 39) (60)– Amendments to Residential Controls (61)– Wolli Creek Redevelopment Area (62)– Management of Flood Risk (Draft) (66)– Crime Prevention Through Environmental Design (67)– Bexley Town Centre (68)– Rockdale Town Centre (Draft) (69)– Radiocommunications and Telecommunications (70)– Landscape Design Principles and Guidelines (71)– Mixed Use Premises (72)– Stormwater Management (78)

• Development Control Plans – Site specific Nos 1-6, 8-14, 17, 19, 22, 27, 30, 32, 33, 37, 38, 41, 43-45, 47-49, 51, 54-55, 59, 63-65 and 77

• Fence Code• Financial Management Plan• Fraud Awareness Policy• Local Approvals Policies• Local Environment Plan • Local Orders Policies



• Management Plan• Minutes of Committee Meetings• Minutes of Council Meetings• Payment of Expenses and Provision of Facilities for Councillors Policy• Plans of Management for Community Classified Land• Policy and Procedures Register (all other policies)• Pool and Spa Code• Privacy Management Plan• Protected Disclosures Policy• Purchasing Practices and Procedures• Residential Sub Division Code• Rockdale Planning Scheme Ordinance• Schedule of Fees and Charges• Section 94 Contribution Policies• State of the Environment Report• Tree Preservation Orders

sEcTion 2 – sTaTEMEnT oF aFFaiRsPersons wishing to inspect or obtain Council’s “Statement of Affairs” can either access this document on our website www.rockdale.nsw.gov.au or contact or attend Council’s offices referred in Section 3.

sEcTion 3 – conTacT aRRanGEMEnTsMembers of the public seeking access to Rockdale Council Policy Documents and Codes are invited to make initial contact with John Logue, Council’s Assistant General Manager, who can arrange for copies of documents to be made available at the office below. Please note, some Policies and Codes are available for viewing online at Council’s website www.rockdale.nsw.gov.au. Inquiries can be made during business hours 8.30 a.m. to 4.00 p.m. Monday to Friday or 9 a.m. to 1 p.m. Saturday. A personal visit with the Assistant General Manger requires an appointment to ensure his availability.

John LogueRockdale City CouncilAdministration Building2 Bryant StreetRockdale NSW 2216Telephone: (02) 9562 1666Facsimile: (02) 9562 1777Email: [email protected]

or mail to:John LogueRockdale City CouncilPO Box 21Rockdale NSW 2216

It should be noted that Application Forms for requests for access under the Freedom of Information Act (1989) to other documents held by Rockdale City Council are available from the Customer Service Centre or on Council’s website www.rockdale.nsw.gov.au Please submit applications to the above address, accompanied by the applicable fee of $30.00.

Chris Watson,General Manager





Rous counTY counciL(trading as Rous WaTER)

Regional bulk Water authority

sEcTion 1 – PoLicY DocuMEnTs administration and Finance Policy No. 1.4 Community Sponsorships and Donations Policy No. 1.5 Investments Fees, charges and concessions Policy No. 2.1 Revenue Policy No. 2.2 Dialysis MachinesPolicy No. 2.3 Headworks Charges Policy No. 2.4 Reticulation Headworks Charges Policy No. 2.10 Contribution – Richmond Hill 1 (c) (Zone) Policy No. 2.13 Rebate to Community Organisations Policy No. 2.14 Rural Consumers Policy No. 2.15 Administration charge on contract works Rocky creek Dam Policy No. 3.1 Recreational Activities Policy No. 3.2 Regulation of Catchment Activities Policy No. 3.3 Eel Harvesting conferences Policy No. 4.1 Delegates – Local Government Association Conference councillors Policy No. 5.2 Fees Policy No. 5.4 Representation of Elected Councillors Policy No. 5.5 Councillor Development Policy No. 5.6 Payment of Expenses and Provision of Facilities for Chairperson and Councillors council Properties Policy No. 6.1 Classification of Land Easements Policy No. 7.1 Easement Creation General Manager Policy No. 8.2 Delegation of Authority Policy No. 8.4 Delegation of Authority – Seal Human Resources Policy No. 9.2 Nine-Day Fortnight Policy No. 9.3 Closure of Offices – Christmas/New Year Policy No. 9.4 Equal Employment Opportunity Policy No. 9.9 Salary System Policy No. 9.14 Occupational Health and SafetyPolicy No. 9.15 Staff Uniforms (Office based staff) Policy No. 9.16 Private Use of Motor Vehicles Policy No. 9.19 Workplace Harassment Policy No. 9.21 Computer Systems Usage Policy No. 9.23 Education AssistancePolicy No. 9.25 ADF Reserve Leave Policy No. 9.26 Leave for Emergency ServicesPolicy No. 9.27 Interview and Relocation Expenses



Management Policy No. 10.1 Environmental Policy Policy No. 10.2 Organisational Structure Policy No. 10.3 National CompetitionPolicy No. 10.4 Privacy Management Plan Policy No. 10.6 Service Levels to Customers Policy No. 10.8 Risk Management Policy No. 10.9 Vision, Strategic Goals and Action Statements Water supply Policy No. 11.1 Ongoing Water Conservation Measures Policy No. 11.2 Bulk Water Supply Policy No. 11.3 Rural Extensions – Funding SupportPolicy No. 11.4 Strategy for Long-Term Water Supply Policy No. 11.5 Testing Water Meters Policy No. 11.6 Water Cycle Management Policy No. 11.7 Rural Extensions – Conditions Policy No. 11.8 Wyrallah Village – Rural Extensions Policy No. 11.9 Fluoridation Policy No. 11.10 Reclaimed Water Reuse Assistance Policy No. 11.12 Dunoon Catchment Policy No. 11.13 Water Quality Policy No. 11.14 Pacific Highway Upgrade: Tintenbar to Ewingsdale Policy No. 11.15 On-Site Wastewater Management in Water Supply Catchments Plant Policy No. 13.1 Vehicles corporate GovernancePolicy No. 14.1 Records Management Policy No. 14.2 and 14.4 Code of Conduct Policy No. 14.3 Code of Meeting Practice Policy No. 14.5 Business Ethics Statement Policy No. 14.6 Disclosures under the Protected Disclosures Act 1994 Policy No. 14.7 Procurement of Goods and Services Policy No. 14.8 Management PlanPolicy No. 14.9 Complaints Handling Policy No. 14.10 Designated Persons Policy No. 14.11 Fraud Control Policy No. 14.12 Media InteractionRisk Management Policy No. 15.1 Gathering Information



Rous Water, Administration Centre, Level 4, 218/232 Molesworth Street, Lismore NSW 2480. Office hours are 8.30am to 5.00pm from Monday to Friday excluding Public holidays.

Further inquiries concerning the procedure for inspecting and purchasing these documents should be made to the Public Officer, Mr Rod Shaw who may be contacted by telephone (02) 6621 8055; facsimile: (02) 6622 1181 or by email at: [email protected].





ciTY oF RYDE counciLFoi agency no. 2203

sEcTion 1 – PoLicY DocuMEnTscoRPoRaTE sERVicEsAnnual Report 2006/2007Audited Financial Statements of Account for the year ended 30 June 2007Business Papers/Minutes of Committee and Council MeetingsCode of ConductCode of BehaviourCode of Conduct – Standards for Volunteer and Community Representatives on Council CommitteesCode of Conduct – Standards for Contractors, their Employees and Business AssociatesCode of Good GovernanceCode of Meeting PracticeCompetitive Neutrality Complaints PolicyComplaints Handling PolicyConditions of Employment PoliciesDelegations RegisterDisclosures of Pecuniary Interest Register for Councillors and Senior StaffEEO Management PlanEmployee Relations PoliciesEquity and Diversity PoliciesGifts PolicyEmployee Induction PoliciesInformation Technology PoliciesInvestment Policy and RegisterLand RegisterManagement Plan 2008/2011Occupational Health and Safety PoliciesOrganisational Development PoliciesPolicy on Payment of Expenses and Provision of Facilities for Mayor and other CouncillorsPrivacy Management PlanProcurement PolicySustainable Procurement Policy 2007Protected Disclosures Information BookletProtocol for Meetings with the MayorRegister of Leases and Licences for use of public land classified as Community LandReturns as to Candidates Campaign donationsEnViRonMEnT anD PLanninG Bed and Breakfasts – Establishment GuidelinesBuilding Application/Approval Records – only upon requestBuilding Certificate RecordsBushfire prone land information and guidelinesContaminated Land: Planning Guidelines for Contaminated LandDevelopment Application/Approval Records – only upon requestDevelopment Contribution PlanDevelopment Control Plan 2006Development Control Plan No.34 – Exempt and Complying DevelopmentDevelopment Criteria:

Section 1 – DrivewaysSection 3 – Title EncumbrancesSection 4 – Public Civil Works



Energy Saving Action Plan 2007Enforcement of Parking Policy StatementEnvironment Strategy 2007-10Food Stalls: Requirements for One Day Temporary Food StallsFootpath Activity PolicyGarbage and Recycling: Standard Requirements for the Construction of Garbage and Recycling Cart Storage Areas for Residential BuildingsGreenHouse Gas Reduction Action Plan 2007-10Having Your Say – What happens to your comments on LDA’sHaving Your Say – Having Your Say at the CommitteeImpounding RegisterIntegrated DevelopmentIntegrated Transport and Land Use Strategy 2007Legionnaires’ Disease: NSW Code of Practice for the Control of Legionnaires DiseaseLocal Environmental Plans RegisterLocal Environmental PlansMaster Plans for Town CentresNational Code for the Construction and Fitout of Food PremisesNational Code for Food Vending Vehicles and Temporary Food StallsPre-lodgement – Information PackagePlanning Agreement RegisterResidential Development Strategy 1996 – Improving Housing Choice and Housing OpportunitiesRyde Planning Scheme OrdinanceState of the Environment ReportStormwater Drainage Design GuidelinesSubdivision CodeTennis Court PolicyTelecommunications Facilities – Draft PolicyWaste Containers: Conditions for Temporary Placement of Waste Container or Skip onFootpathWater Saving Action Plan 2006PubLic WoRKs Conditions for Road Closures/Street PartiesInformation on Gutter and Footway Crossings for Vehicular Access to Normal SingleResidencesInformation Relating to Special Purpose SignsRecycling and Waste GuideRegister of Graffiti Removal WorkRyde Local Disaster PlanSubdivisional Road RequirementsWaste Services BookletWaste Management StrategyCatchment Management – Strategic ReviewRyde Bikeway Plan 1994Ryde Bicycle Strategy and Master Plan 2007coMMuniTY LiFEAboriginal Needs Paper – Social Plan 2005Access and Equity PolicyChildren’s Needs Paper – Social Plan 2005Community Arts PolicyCommunity Buildings StrategyCommunity Services Customer Complaints PolicyConditions of Use of Grounds and AmenitiesCulturally and Linguistically Diverse Peoples Needs Paper – Social Plan 2005Disability Discrimination Act Action PlanGuidelines for Managing Library resources on loan to Home Library Service institutional membersGuidelines for the Submission of a Tree Preservation ApplicationHome Library Service Institutional MembershipHome Modification and Maintenance Policy



Immunisation Policy and ProceduresLanguage Aide PolicyLibrary Collection Development PolicyMedia PolicyMen’s Needs Paper – Social Plan 2005Multi-Purpose Use of Council Meeting Facilities Policy Older People’s Needs Paper – Social Plan 2005Plain English PolicyPeople with a Disability Needs Paper – Social Plan 2005Register of Plans of Management for ParksRyde Community Grants Program – Guidelines and Application Form (CDSE)Ryde/Hunters Hill Home Modification and Maintenance Service – Policy and Practice ManualRyde Library Services Guide to Membership conditions and servicesRyde Library Services Toys at North Ryde Branch LibrarySocial Justice Charter 2006Social Plan 2005Sponsorship PolicyTemporary Access through Public Reserves and ParksTree Preservation Order and Tree Management PolicyVacation Care Policies Procedures GuidelineVolunteers PolicyWomen’s Needs Paper – Social Plan 2005Young People’s Needs Paper – Social Plan 2005

sEcTion 2 – sTaTEMEnT oF aFFaiRsCity of Ryde’s most recent Statement of Affairs is dated June 2008.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to and copies of policy documents should be directed to:

The Customer Service Centre Civic Centre, 1 Devlin Street, Ryde

between the hours of 8.30am and 4.30pm weekdays Telephone: (02) 9952 8222Fax: (02) 9952 8070Email: [email protected]: www.ryde.nsw.gov.au

Requests for access to other documents under the Freedom of Information Act should be directed to:The Freedom of Information OfficerCity of RydeFirst FloorRyde Civic Centre1 Devlin StreetRyde NSW 2112

between the hours of 8.30am and 4.30pm weekdaysNote: Access to these documents is also provided subject to the provisions of the Privacy and Personal Information Protection Act 1998.





sHELLHaRbouR ciTY counciLFoi agency no. 2207

sEcTion 1 – PoLicY DocuMEnTsAccess to Council Documents – Under Provisions of Section 12 of the Local Government Act 1993 and the

Freedom of Information Act 1989Aerodrome PolicyAlcohol Consumption – Public HallsAlcohol Consumption – Public ReservesAmusement DevicesAnimals – Residential AreasAnnual Report (produced annually)Appointment of Senior StaffAsbestos CodeBackyard BurningBeaches and PoolsBuilders’ ObligationsBuilding ControlBuilding Sites – Sediment ControlCamping AreasCemeteries PoliciesChild ProtectionCode of Conduct – Councillors and StaffCode of Conduct – Swimming Pools Code of Meeting PracticeCommercial Home CateringComplaints ManagementCorruption and Fraud PreventionCouncil and Corporate Meetings – Minutes PolicyCouncil Chambers – Albion ParkCouncil Land SalesCultural Diversity PolicyDealing with Difficult CustomersDelegations – Mayor, Councillors and StaffDisabled Access PolicyDogs – GeneralDonations PolicyDrainage Easements and Open DrainsEarthquake CodeElections and Election MaterialEnforcement PolicyEnvironment – Protection of Lake Illawarra and Coastal PolicyEnvironmental PolicyEqual Employment OpportunityExtension of Credit and Debt RecoveryFee Reduction PolicyFood StrategyHarassment PolicyInvestmentLegionnaires DiseaseLibrary – Lending PolicyLibrary – Reciprocal Membership Policy



Management Plan – Councils Activities (5 year) and Revenue Policy (1 year)Management of Council Property by Community OrganisationsMinutes of Council Meetings and Committee Meetings – SEPARATE REGISTERMuseum – Collection ConservationOffences by MinorsParking for Disabled – Infringement NoticesPayment of Expenses and Provision of Facilities to CouncillorsPersonal Water Craft (PWC)Plastic Garbage BagsPlayground Equipment – Safety Check ListPrivacy Management PlanProtected DisclosuresProvision of Council Motor VehiclesPublic HallsPublic Reserves/Sportsfields/Parks – Naming, Wet Weather, CircusesPurchase of Goods, Plant and MaterialsRates PolicyRecycled Products – Unbleached StationaryRegister of Disclosures of Interest of Councillors and Designated Officers – SEPARATE REGISTERReturns as to Candidates’ Campaign Donations (produced every 4 years) –SEPARATE REGISTERRevenue PolicyRisk ManagementRoads – MiscellaneousShellharbour City Council – Use of NameShellharbour City Stadium Strategic PlanSmoke Free Sportsfields, Playgrounds and Daytime Council EventsSocial PlanSponsorshipSportsfields – Leasing and LicensingSpraying of BlackberriesStatement of Business EthicsSubdivisions – MiscellaneousSubmissions, Petitions and Form LettersTrees – MiscellaneousUse of Vehicles on Beaches within the Shellharbour LGAWaste Avoidance and Management Policy for Special Events in Public PlacesWaste Management Strategy (2002)corporate Health and safetyOccupational Health and Safety PolicyRehabilitation Policy and Return to Work ProgramAlcohol and Drug PolicySun Protection PolicyNo Smoking PolicyLocal Environmental Plan no. 2000This plan covers the Shellharbour City Council Local Government Area. It provides opportunities for residential, commercial and industrial development, and open space, rural and environmental protection areas.Rural Local Environmental Plan no. 2004This plan generally covers the rural area of Shellharbour City Council Local Government Area.Development control PlansThe following are Council’s Development Control Plans. Copy of these Development Control Plans are available from Council.ResidentialAlbion Park – Aerodrome – Buffer Area DCPAlbion Park Rural Residential DCPBlackbutt Rural Residential DCPDunmore Lakes Estate DCPDunmore Wetlands DCP



Former School Site, Shellharbour Road Shellharbour (Tawarra Site) DCPMacquarie Rivulet Delta DCPMedium Density DCPOn-site Waste Water Management for Single Residences DCPResidential DCPResidential Infill DCPResidential Subdivision DCPShell Cove DCPTemporary Accommodation for Aged Persons PolicyTullimbah Village DCPWoodlands Estate DCPCommercialAlbion Park Commercial Centre DCPAlfresco Dining DCPCommercial DCPLake Entrance Rd, Blackbutt DCPMotor Showrooms DCPService Stations DCPShellharbour City Centre DCPShellharbour Township Commercial Centre DCPWarilla Professional Suites DCPIndustrialIndustrial DCPOtherAdvertising and Identification Signs DCPCar Parking Policy DCPChild Care Centre GuidelinesComplying DCPContaminated Land PolicyEnergy Smart Homes DCPExempt DCPFloodplain Risk Management DCPLandscape Guidelines DCPNotifications DCPSocial Impact Assessment PolicyTelecommunications Facilities DCPWaste Minimisation and Management DCPSection 94Fifth Review – Section 94 Contributions Management PlanSection 94 Policy – Contributions for Community Services and Facilities DCP Section 94 Works-in-KindPlans of Management for community LandManagement plans set out the overall aim, objectives and performance targets, statement of means, performance assessments and, if applicable, lease/licence details etc. Council welcomes any enquiries on its Management Plans and plans are available for viewing by the public. The major management plans include:Albion OvalAlbion Park ShowgroundAlbion Park Swimming Pool and adjacent areasAlex Hoffman ParkBarrack Heights SportsfieldBardsley ParkBass PointBlackbutt ReserveCon O’Keefe OvalCroome Regional Sporting ComplexDarcy Dunster ReserveGeoff Shaw OvalHooker Park (Ces Glenholmes Oval)



Howard Fowles OvalJack Brown Oval Keith Bond OvalKeith Grey OvalKeith Hockey OvalKing Memorial ParkKing Mickey ParkL. R. Mood ParkMcDonald ParkMorley ParkOak Flats Swimming Pool and adjacent areasOakleigh ParkPanorama OvalPelican View ReserveReddall ReserveRon Costello OvalRotary ParkShellharbour Reserve includes Shellharbour Swimming PoolSkiway ParkWar Memorial Park includes Warilla Swimming Pool

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Statement of Affairs under this Section is contained in Council’s Annual Report and is available free of charge by contacting the Public Officer or on Council’s website. The Annual Report which incorporates Council’s Statement of Affairs includes Council’s Charter, Councillors information, the role of Mayor/Councillors and General Manager, the Council’s Organisational Structure, its Principal Activities and Services and its policy on public participation at Council Meetings. Inspection of the Statement of Affairs can be made at Council’s Libraries and Administration Building (Lamerton House) during normal operating hours.

sEcTion 3 – conTacT aRRanGEMEnTsApplications and enquiries relating to Policy Documents and access to Council records can be made to:

The Public Officer, Level 2 Lamerton House, Lamerton Crescent, Shellharbour City Centre Telephone: (02) 4221 6111

between the hours of 8.30am and 4.30pm Monday to Friday (Public Holidays excepted). Applications for access to information held by Shellharbour City Council under the Freedom of Information Act 1989, must be made using Council’s FOI application form or in writing stating the application is under FOI. The applicant must supply all the details required under the Freedom of Information Act. The current fee for an application is $30.00. In some circumstances other charges may apply.

Public OfficerShellharbour City CouncilPO Box 155Shellharbour City Centre NSW 2529

Documents are available for inspection free of charge in accordance with Section 12 of the Local Government Act 1993. Council’s photocopying charge for Documents under Section 12 is $1.00 for the first page then 30c for each additional page.





sHoaLHaVEn ciTY counciLFoi agency no. 2208

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are open for inspection. Certain documents are available for purchase whilst others would be subject to a photocopying charge. Policy Title Minute Number* DEVELOPMENT CONTROL PLAN REGISTER VariousAbseiling and Rock Climbing 05.641Acceptance of Tenders – Reports to Council 04.985Access Areas for Dogs 07.242Adult Shops (Premises Selling Sexually Explicit Products) – Guidelines 04.1598Advertising – Local Newspapers 04.985Aged Persons Accommodation – Establishment of 04.1443Aged Persons Accommodation Guidelines 86.1548Anzac Day Services – Wreath Laying Ceremonies 04.985Art Collection Policy 07.1266Asset Management Plan – Amenities 05.35Asset Management Plan – Bridges and Culverts 03.467Asset Management Plan – Bus Shelters 03.468Asset Management Plan – Courts – Tennis and Netball 07.408Bed and Breakfast Guidelines 05.747Building Line – Penguins Head Road, Culburra 05.152Building Lines (front) in South Nowra Industrial Areas 98.2012Building Over Sewers Policy 06.1434Building Setbacks -Tasman Park Estate (DP 8082) 05.152Buildings – Flinders Estate – Zincalume Roofs 04.1598Buildings – Garages on Vacant Allotments of Land 04.1598Buildings – Storm Water Drainage Control – “Slab on Ground” Construction 04.1598Buildings – Temporary Moveable Dwellings for Aged or Disabled Persons 05.16Buildings – Use of Reflective Building Materials – Coastal and Rural Areas 04.1598Burials – Private 04.1598Burrill Lake Estuary and Catchment Management Plan 02.1663Burrill Lake Foreshore Development Guidelines 05.595Bus Shelter Sheds – Site Selection 04.1322Bushcare Program Policy and Procedures 05.297Bushfire Equipment Policy 04.1322Caravan Parks – Design Guidelines for Permanent Occupancy of 05.152Caravans for Commercial or Community Activities Parking of 05.152Cats and Dogs (Impacts on Native Fauna) – Conditions of Development Consent 05.1776Cemeteries – Re-purchase of Sites 05.1232Cemeteries, Crematorium and Memorial Garden Policy 07.229Code of Conduct 07.395Code of Conduct – Guidelines 07.395Code of Meeting Practice 05.597Collection Development Policy – South Coast Co-Operative Library Service 04.1443Commercial Home Catering 05.747Communications Site Rental – Community FM Radio Stations 06.1367Community Consultation Policy – for Development Applications (including subdivision) and

the Formulation of Development Guidelines and Policies 07.1189Community Consultation Strategy 07.397Community Consultative Bodies – Guidelines for the Conduct of Community Consultative Bodies 07.1599



Community Facilities – Use and Hire for Commercial Activities 04.1591Community Gardens 05.1164Community Plan – Executive Summary 01.300Community Plan – Youth Services Strategy 00.767Community Service Obligations – Water Supply Wastewater, Effluent, Trade Waste Services

and Section 64 Contributions 06.853Community Use of Rural Fire Service Stations 05.420Complaints Policy and Procedures 05.730Compliance Policy 07.1346Conservation Management Plan for Nowra Showground 03.50Correspondence – Service Level Standard for Replying to 04.985Council Facilities – Rental or Fee Support – Non-Profit Organisations 06.1374Council Meetings – Addendum Reports 04.985Council Meetings – Staff Pecuniary Interests – Reports to Council 04.985Council Members – Payment of Expenses and Provision of Facilities 06.1308Cross-connection Control and Backflow Prevention 05.235Currarong Natural Resources Management Strategy 01.1721Customer Service Targets 07.186Cycleways and Footpaths – Charges Applicable 07.10DCP – Car Parking Code (DCP 18) 00.924DCP – Culburra Beach (DCP 48) 97.2148DCP – Dual Occupancy Guidelines (DCP 57) 92.3619DCP – Exempt and Complying Development (DCP 89) 99.1706DCP – Floodplain Management (DCP 106) 06.1255DCP – Foreshore Areas – Residential Development (DCP 62) 03.1107DCP – Home Activity Guidelines (DCP 109) 02.1689DCP – Medium Density Housing (DCP 71) 96.1994DCP – Nowra CBD – Streetscape Guidelines for Paving and Tree Planting (DCP 80) 98.41DCP – Sewage Management – On-site (DCP 78) 05.16DCP – Sexual Services Premises (DCP 85) 98.2426DCP – Signage Strategy – Section 2 Development Guidelines for Advertising Signs (DCP 82) 07.1078DCP – Single Dwellings and Ancillary Structures – Minimum Building Requirements (DCP 91) 07.885DCP – South Ulladulla Business Precinct (DCP 12) 06.1003DCP – Subdivision Code (DCP 100) 01.1749DCP – Tourist Development in Rural Areas (DCP 63) 07.1075DCP – Waste Minimisation and Management – Controls for (DCP 93) 02.1069DCP – Yatte Yattah – Policy to Control Development within the Vicinity of the Eagle View

Farm Piggery (DCP 113) 05.1285Defence Force Training and Service Leave 05.1224Demolition of Buildings Containing Asbestos – Conditions of Development Consent 07.418Development – Built Environment 04.1449Development – Coastal Areas 04.1449Development – Hazardous Industries 04.1449Development – Highways and Arterial Roads 04.1449Development – Housing in Residential Zones 04.1449Development – Land Retention – Canada St Cunjurong Point 92.495Development – Main Centre Strategy 04.1449Development – Natural Hazards (other than flood or bushfire) 04.1449Development – New Development Areas 04.1449Development – Nuclear Industries and Activities 04.1449Development – Public Utilities – Electricity 04.1449Development – Public Utilities – Water and Sewer 04.1449Development – Urban Expansion of Cambewarra Village 92.3655Development Applications – Crematoriums in Funeral Parlours 04.1598Development Applications – Determination – Draft Policies and Development Control Plans 05.152Development Applications – Industrial Premises – Retailing Space 04.1598Development Areas – Minor Water Mains Extension 05.1682Development Control Plans – Landowner’s Advice 04.1596Development Control Plans – Notations Regarding Flexibility 04.1175Disability Discrimination Act Action Plan 02.250Dog Control Policy – Holiday Haven Tourist Parks 04.1443



Dogs – Keeping of Dogs in the Calymea Street and Albatross Road Area (Nowra) and Interim Guidelines – Citywide 05.747

Domestic Poultry Abandoned on Public Land 05.1228Donations Policy 04.1165Down Size, Disconnect or Nominal Sizing of Water Meter Services 06.851Drainage Easements – Maintenance of Open Drains 05.138Drainage Easements – Piping in Old Subdivisions 05.138Driveway Access to Private Properties 89.2665Dual Occupancy Development – Subdivision Restriction 05.434Ecologically Sustainable Development (ESD) – Guidelines for Integrating the Principles of

ESD Into SCC Activities 03.777Effluent Pump-out Charges 04.1172Effluent Pumpout Policy 07.1225Emplacement of Plaques and Other Artifacts in Parks and Reserves Policy 06.351Fair Trading – Dedication of Land for Major Infrastructure Projects 04.1175Fees – Waiving of Development Application and Other Fees for Charitable Organisations and

Community Groups 07.1041Festivals – Council Support 04.985Film and Video Production 04.1443Fire Hydrants in Rural Areas, Provision of 04.1172Flag Protocol – Australian Aboriginal Flag 04.985Flood Compatible Materials for Minor Extensions 05.1247Flood Planning Levels for the Lower Shoalhaven River Floodplain 05.1247Flood Policy – Flood Levels 90.3385Flood Policy – Interim 87.2708Flood Policy – Interim – Caravan Parks on Flood Prone Land 88.172Food Premises Policy 05.595Foreshore Reserves Policy 05.814Fraud Control Policy 07.1157Fraud Control Strategy 07.1157Garage Sales 04.1598Gathering Information Policy 06.1215Generic Plan of Management – General Community Use 01.942Generic Plan of Management – Natural Areas 01.942Generic Plan of Management – Parks 01.942Generic Plan of Management – Sportsgrounds 01.942Glass Bottle Free Sportsgrounds 04.1693Greenwell Point Bank Management Plan 04.621Icon Parks Policy 04.1443Intellectual Property 04.521Investment Policy 06.1308Kangaroo Valley – Planning Issues and Policies 91.3357Kerb and Guttering – Charges Applicable 04.1322Lake Conjola Entrance Management Plan 04.575Lake Conjola Village Zone – Residential Development 06.1422Land Acquisition – Advice to Owners 04.1593LAP – Pressure Sewerage System Policy 07.223Library Policy – Children 05.135Library Policy – General 05.135Liquid Trade Waste Discharge to the Sewerage System 05.521Living Futures Shoalhaven Community Safety Plan (previously SCAT) 03.1547Local Ethnic Affairs Policy Statement (LEAPS) 03.1287Major Alterations to Existing Dwellings in Flood Prone Areas 05.1247Management Committee Guidelines N/AManagement Committees 05.733Markets – Operation of 06.948Mayors Relief Fund Rules 04.1165Media Strategy 05.872Mobile Food Stalls or Vehicles and Temporary Food Premises 05.16Motor Vehicle Access to Public Reserves 04.1591Narrawallee Inlet Natural Resources Management Strategy 02.755



No Charge Tipping of Storm Damaged Materials at Waste Depots 04.1322No Charge Tipping Vouchers 05.137Noxious Weed – Control and Eradication 04.1322Organisational Energy and Water Management Policy 07.1488Outdoor Eating 02.1411Park Enhancement Policy 05.135Parkcare Policy and Procedures 05.190Payment Assistance Scheme Policy – Water and Sewer Usage Accounts 05.821Pensioner Rates and Charges – Arrears and Interest 01.15Pesticide Use Notification Plan 06.1644Plan of Management for Berrara Creek Flats 01.1380Plan of Management for Crookhaven Headland 99.1748Plan of Management for Gannet Beach 96.2214Plan of Management for Greys Beach and The Grotto 04.13Plan of Management for Hazel Rowbotham Reserve 02.730Plan of Management for Kings Point Foreshore 00.1051Plan of Management for Mahogany Creek Reserve 99.1988Plan of Management for Termeil Coastal Reserves 98.248Plan of Management for White Sands / Voyager Memorial Parks 03.923Plant Replacement – Plant Replacement Reserve 85.105Playground Strategy Review 04.458Privacy Management Plan 07.837Prosecutions – Advance Publicity 04.985Provision of Local Area BMX Circuits Policy 07.126Provision of Skate Parks 06.1136Provision of Water and Sewerage Infrastructure – Rezonings, Major Developments

and SEPP 5 Developments 04.1655Public Access to Council Information 07.383Public Information Signs 07.410Public Reserves – Waiving of Fees for Not-for-Profit Organisations 05.21Rainwater Tank Rebate Policy 07.902Ratepayer Financing Policy for Kerb and Gutter Construction 07.822Rates and Other Monies – Delegation of Authority to Write Off 04.1165Rates – Overdue Interest Rate 04.1165Rates – Transfer of Land in Lieu of Unpaid Rates – Small Lot Rural Subdivisions 07.283Reclaimed Water on Parks, Reserves and Sporting Fields – Use of 04.1655Reclaimed Water Policy 07.1087Recreation Strategy 99.2325Referring Complaints to the Community Justice Centre – Administrative Policy and Procedure 07.1601Regional Services Corridor – North Nowra/Bomaderry 92.3623Relocation of Second-hand Dwellings 05.595Requests for Council Support for Rural Road Closures 04.1175Reserve Naming 04.1175Retention and Destruction of Records (Incorporated in Code of Conduct) 00.1427Retirement Villages – Section 64 Contribution Assessment 04.1172Rezoning – Bomaderry 92.3646Rezoning – Procedures for Requests 04.1175Risk Management Policy 06.1214Risk Management Policy for Managing Volunteers 06.1216Risk Management Procedure – Coastal Reserves 03.814Risk Management Procedures – “Signage as Remote Supervision” 03.313Risk Management Procedures – Gravel Roads 03.950Risk Management Procedures – Sealed Roads 03.950Riverview Road Area – Flood Height and Floor Levels for Infill Development 05.1247Riverview Road Area Floodplain Management Plan 02.1138Road and Street Naming 04.1175Road Closures – Temporary – Nowra CBD 07.511Road Sealing – Contributions 04.1593Roadside Environment Management Plan 00.1052Rural Water Supply Policy 04.1655Sand Dunes – Risks of Building on 88.2103



Section 64 Contributions – Industrial Development – Water and Sewerage Headworks Charges 04.1172Section 64 Headworks Charges – Deferment Policy 04.1172Section 94 Contributions – Payment of Section 94 Contributions by Installments 07.61Security Grilles and Gates on Shopfronts and Arcades in the Nowra CBD 05.152SEPP No. 1 Applications – Lots in DP 27575 Woollamia Road, Woollamia – Council Support 05.152Services – Public Utility – Provision within Footpaths 82.2653Sewerage – Conjola Regional Sewerage Scheme – Connection Policy 05.235Sewerage – On-site Sewerage Management – Conjola Regional Sewerage Scheme 04.1655Sewerage System (Council’s) – Connection of Properties to 04.1655Shoalhaven Tourism Board Guidelines 06.1683Sick Leave – Payment of Untaken 04.985Signs – Illuminated Advertising Signs on Council Managed Road Reserves 07.410Signs – Interim Multi Panel Directional Sign Policy 02.1408Signs – Reserve Signage Standard 02.752Smoke Free Outdoor Sporting Facilities and Playgrounds 05.384Sponsorship Policy 04.1165Sporting Groups Communications 05.930Sports Facilities Plan – 2016 01.1541Sports Grounds – User Group Responsibilities 04.1591Sports Tourism 04.1591Sportsground Closure Policy 04.1694Sportsground Fencing 05.1401Statement of Business Ethics 07.1498Stationary Food Van/Vehicles on Existing Operating Service Station Sites 07.688Stormwater Protection on Construction Sites 05.595Street Tree Planting Strategy 06.322Subdivisions – Payment of Water Services 92.472Subdivisions – Sewerage Works Contribution 82.2165Subdivisions, Rural Dwellings and Tourist Facilities – Leebold Hill Road, Parish of Cambewarra 05.152Support for Variations of DCP 43 – Landscape Buffer Requirement – Old Southern Road,

South Nowra 05.434Swan Lake Entrance Management Policy 04.575Swan Lake/Berrara Creek Natural Resources Management Strategy 02.1664Terara Village Flood Management Plan Termite Protection Policy 05.434Transfer of Crown Road Reserves to Council for Private Property Access 05.283Tree Management Policy 03.1645Tree Management Policy – Public Land 03.1647Tree Planting – School Grounds 05.21Uniforms – Council Employees 96.508Uniforms – Customer Service Unit 95.874Verons Estate – Sussex Inlet 05.152Voluntary User Contributions Policy (Sport Facilities) – For 2006/2007 01.726Voluntary User Contributions Policy – Effective from 1 July 2007 06.778Walking Tracks Strategy 00.1647Waste Minimisation and Management Guidelines N/AWastewater Non-Urban Availability Policy 04.1655Water and Sewer – Minor Mains Extension 05.235Water and Sewer Usage Charges – Undetected Leak Policy 04.1060Water and Wastewater Services to Non Property Owners 04.1655Water Availability and Connection Policy 05.1170Water Billing Frequency for Residential Properties 04.1172Water Hydrant Standpipe Extraction Policy 04.1655Water Rates – Exclusion Criteria for Rural Properties 04.1172Water Safety 05.135Water Supply by Agreement – Levels of Service 04.1655Weddings Receptions on Public Reserves 04.1591Weight and Length Restrictions – Kangaroo Valley Road and Tourist Road 05.283Wharves and Jetties 06.1564



sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Freedom of Information Act 1989 requires the production of a Statement of Affairs by 30 June of each year. Copies are available free of charge from the Information Officer.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to Shoalhaven City Council’s policy documents can be arranged through the Information Officer during office hours. Contact by telephone should be made prior to making a personal visit. For further information contact:

Information OfficerCity Administrative CentreBridge RoadNowra NSW 2541Telephone: (02) 4429 3366

Correspondence should be addressed to:General ManagerShoalhaven City CouncilPost Office Box 42Nowra NSW 2541





sinGLETon counciL

sEcTion 1 – PoLicY DocuMEnTscommunity servicesColleen Gale Childrens Centre Advisory CommitteeColleen Gale Childrens Centre Code of ConductColleen Gale Childrens Centre Philosophy / Policy StatementColleen Gale Childrens Centre Policies and Procedures – EnrolementsColleen Gale Childrens Centre Policies and Procedures – HealthColleen Gale Childrens Centre Policies and Procedures – Your Child in CareColleen Gale Childrens Centre Policies and Procedures – Awareness of the Individual ChildCommunity Safety Committee terms of ReferenceColleen Gale Childrens Centre Policies and Procedures – StaffDisability Advisory CommitteeMobile Preschool – Policies and Procedures – ParentsMobile Preschool – Policies and Procedures – EnrolementsMobile Preschool – Policies and Procedures – HealthMobile Preschool – Policies and Procedures – Your Child While in CareMobile Preschool – Policies and Procedures – Awareness of the Individual ChildMobile Preschool – Policies and Procedures – StaffOutside School Hours Care – Policies and Procedures – ParentsOutside School Hours Care – Policies and Procedures – EnrolementsOutside School Hours Care – Policies and Procedures – HealthOutside School Hours Care – Policies and Procedures – Your Child While in CareOutside School Hours Care – Policies and Procedures – Awareness of the Individual ChildOutside School Hours Care – Policies and Procedures – StaffRelocation of the Youth Centre Terms of ReferenceSingleton Community Culture Relations StatementSingleton Council Position Statement on Addictive SubstancesSocial Plan Steering Committee Terms of ReferenceVolunteer Day and Heritage Week RecognitionYouth Centre – Core ValuesYouth Centre – Services AimsYouth Centre – Rights of Young People using the ServiceYouth Centre – Responsibilities of Young People using the ServiceYouth Centre – Service RulesYouth Centre – Access and EquityYouth Centre – Registration of Young PeopleYouth Centre – Recording AttendanceYouth Centre – Information on Young PeopleYouth Centre – ReferralsYouth Centre – Use of Drugs and AlcoholYouth Centre – SmokingYouth Centre – MedicationYouth Centre – Code of ConductYouth Centre – Duty of CareYouth Centre – ConfidenialityYouth Centre – Behaviour ManagementYouth Centre – Incident ReportingYouth Centre – Safe Sex InformationYouth Centre – Parent CommunicationYouth Centre – Parent Access



Youth Centre – Custodial ParentsYouth Centre – VolunteersYouth Centre – Student PlacementsYouth Centre – General AdministrationYouth Centre – Maintaining StatisticsYouth Centre – ProgrammingYouth Centre – Community DevelopmentYouth Centre – Responsible PurchasingYouth Centre – Resources for Young PeopleYouth Centre – Equipment (Lone and Hire)Youth Centre – CleaningYouth Centre – MaintenanceYouth Centre – KeysYouth Centre – AssetsYouth Centre – Complaints (Handling)Youth Centre – Complaints (About other Services)Youth Centre – First AidYouth Centre – Occupational ViolenceYouth Consultation StrategyYouth Programs Advisory Committeecustomer serviceHold Up PolicyStandards PolicyTelephone ProtocolVisitor ProtocolEconomic DevelopmentEconomic Development PolicyEmergency servicesBush Fire Brigades – Bush Fire Fighting Fund of NSW FundingBush Fire Brigades – EquipmentEmergency Risk Management Study and PlanEngineering supportDevelopment Engineering Specification DCP ConstructionDevelopment Engineering Specification DCP DesignKelso Street WideningRoad Reserve DedicationSingleton Road LinkExecutive support & civic DutiesCouncil Sponsorship – Singleton ShowEmergency ManagementManagement of Competitive Neutrality ComplaintsPrivacy and Personal Information Protection ActStreet Ticket Selling Approvals – John StreetFinanceInvestment Policy ReportProcurement Policy and ProceduresDebt Recovery Policy and PlanRural Halls – RatingGeneral ManagerDelegation of Authority – General ManagerOrganisation StructureSustainability Agenda and Strategy (Local Agenda 21)information servicesCommunications – Mobile PhonesCorporate Records Management Policy



Internet and Email Usage PolicyRural Addressing – Council Public and Crown RoadsSecurity PolicyLibraryAccess – Local Studies / Family History and Archive CollectionCommunity Information and Leaflets PolicyEmergency Management PlanInformation Literacy PolicyMembership PolicyPhotographic Scanning PolicyPublic Access to the Internet & Computing Facilities PolicyVolunteer PolicyYoung Persons in the Library PolicyMayor and councilAboriginal Reconciliation StatementAustralia Day CommitteeCoat of Arms – ArmyCoat of Arms – Singleton Town BandCode of Meeting PracticeCorporate Image Communications and Public Relations StrategyCouncil Code of ConductCouncillors Travel PolicyCouncillors Questions of Which Notice Has Been GivenElections – Ward BoundariesFreeman of the ShireInternal Audit PolicyInternal Reporting PolicyPayment – Expenses / Provisions of Facilities to Mayor & CouncillorsReimbursement of Expenses for Councillors’ Spouse / PartnersStrategic Direction Support of Armed Forces Personnelorganisation DevelopmentAsbestos Management PlanAttendance at Work Variable Hours PolicyAward Consultative Committee – Enterprise AgreementAward Consultative Committee ConstitutionChild Protection PolicyCorporate Wardrobe PolicyDefence Forces ReserveEEO Advisory Committee ConstitutionEquity and Diversity PolicyExpenses Reimbursement PolicyHarassment Free WorkplaceHealth Wellbeing and LifestyleJob Sharing PolicyOccupational Health and Safety (OHS) PolicyOHS Consultation Committee ConstitutionPay PolicyProfessional / Paraprofessional Traineeship Policy and ProgramRecruitment and SelectionRedundancy Policy – Director PositionsRemoval ExpensesSalary SacrificeSalary System PolicySecondary EmploymentService AwardsSmoke Free Work Place PolicyStaff – Concessional Leave



Staff Development PolicyStaff Dress CodeTravelling – To and From Education CoursesUnplanned Absences from WorkUse of Personal Electrical & Other AppliancesVolunteersParks and FacilitiesAdvertising at Sporting GroundsBroke Tennis CourtsBulga Recreation CentreBuildings – Community Use of 74 George StreetCharges for Use of Council’s Community FacilitiesCivic Centre Administration Building – Emergency Procedures PlanCivic Precinct – Prohibiting AlcoholClothing Bins – Charitable InstitutionsCommunity Facilities – Management OptionsConstitution – Singleton Sports CouncilFences – Dividing FencesGlennies Creek – Lakes St Clair DevelopmentGym and Swim Marketing PlanHire of Civic CentreInsurance Public Liability Hirers of Council FacilitiesLake St Clair Recreation Area – Season TicketsOpen Space and Recreation Needs StudyPesticide use Notification PlanParks – Burdekin ParkPlan of Management – Burdekin ParkPlan of Management – Heuston LookoutPlan of Management – Singleton Gully ParksPlan of Management – Singleton Gym And SwimPlan of Management – Singleton Town ParksPlan of Management – Sports Grounds / Riverside ParksPlan of Management For Village ParksPlayground Management StrategyPlayground PolicyReview of Council Parks and Landscape PoliciesRural Halls – Maintenance and RepairsSedgefield Cemetery Operating PolicySingleton Gym and Swim Advisory CommitteeStreet Tree Management PolicyStreet Trees PolicyTrees – John Street Footpath TreesUse of Aboriginal Names – WanaruahPlanning and Development servicesAccommodating Family RelativesAdvertising signs Council FootpathsAlcohol Free Zones PolicyAnimals – Cat ControlAnimals – Dangerous Dogs LegislationAnimals – Dog Kennel PolicyAnimals – Off Leash AreaAnimals – Village of BrokeArmy Base SingletonArmy – Coal Mining Operations – Army Camp AreaArmy – Combined Army Schools ComplexArmy Range Noise ImpactsArmy Study AreaBroke Flood LevelsBuilding Approval to Occupy Substantially Completed Buildings



Building Lines – Swimming PoolBuilding – Temporary Buildings in Commercial AreasBuilding on Flood Liable LandBuildings – Bonds and Occupation ApprovalsBush Rock PolicyCBD DevelopmentsCombined Development / Building ApplicationCommercial StrategyCommunity Consultative Committee GuidelinesConversion of Sheds for Use as DwellingsEnvironmental Penalty NoticesErection of Country Dwellings with Frontage of Unformed RoadsFlooding Camberwell VillageLocal Approvals PolicyLocal Environmental Plan (LEP)Maintenance – Dedication of Crown, Development and Subdivision RoadsNotice of Determination for Subdivision and Development ApplicationsNotification PolicyOccupation of Garages, Sheds and Caravans for Residential PurposesOn-Site Sewage Management StrategyPlanning Applications – Glennies Creek Dam CatchmentProposed Policy for Unformed Roads within Rural SubdivisionsRain Water Detention PolicyRoad Requirements for Rural SubdivisionsSection 94 Contribution PlanSingleton Council Heritage StrategySingleton Council Shed PolicySingleton Development Contributions PlanSingleton Heritage Advisory Committee – Terms of ReferenceSingleton Jerrys Plains Conservation AreaSingleton Military AreaStorm Water Management Policy Residential and CommercialStreet Trees on Private PropertyTown Planning Consents – Large GaragesTown Planning – Time Limit on Development ConsentsUnfenced Dams PolicyUpper & Northern Hunter Regional Environmental Management StrategyTourismTourism Marketing PlanTourism Strategy – SingletonVisitor Information Centre – Brochure DisplayWaterfest – Event TimingWater & WasteAcceptance of Waste for Disposal at Singleton LandfillBuilding Over or adjacent to SewersCapital Works Program for Water and SewerCommercial Garbage ServiceCommercial Waste ServiceContingency Plan Update Control of Blue – Green AlgaeCredit for Water Usage ChargesDischarge of Liquid Trade Waste to SewerDomestic Garbage – Owner / Builder – Occupying Temporary ResidenceFlooding Levee BankFluoridationOperating Environment ReviewPipeline EasementsProperties Adjoining – Singleton to Mt Thorley Pipeline PolicyRegulation Country Water SuppliesSewer Pipeline Easements



Singleton Water Supply Drought Management and Emergency Response PlanStandard Engineering Requirements – Subdivisions Water and SewerWaste Disposal Casual Gate FeesWater and Sewer Section 64 Developer Charges for Singleton LGAWater and Sewer Service Declaration – New SubdivisionsWater Billing Rebate Dialysis Life Support SystemsWater Services Multi Occupancy BuildingWater Standpipe UseWater Supply Branxton Rural Residential ZonesWater Supply Glennies Greek PipelineWorksBridge Priorities – Local RoadsExtension to Squash Courts, Pitt StreetFootpaths / Cycleways Management StrategyKelso Street WideningLemington Road – Load Limit on Timber BridgeManagement of Council’s Roads – Duty of Care PolicyRoading PolicyRoad Safety Strategic PlanRoad Standards – Mt Royal and Cassels RoadsRoads – Council Public – Risk Management Code of PracticeRoads Currently Not Maintained By CouncilRoads – Maintenance & Dedication – Crown, Development & SubdivisionRoads – Management StrategyRoads – Naming PolicyRoads – Non Dedicated In the Villages of Jerrys Plains and Camberwell ManagementRoads – Non Maintained Council DedicatedRoads – Private Commercial Use of Public RoadsRoads – Unmaintained FormedRoads – Upgrading Crown RoadsSaleyards – Application to Sell Liquor at KioskSaleyards – Response Plan to an Animal Health EmergencySaleyards – Selling of Raffle TicketsSaleyards – Singleton Regional Livestock Market Rules of OperationUrban Stormwater Management PlanWaterways Structures Code of PracticeDevelopment control Plans (DcP)Exempt and Complying DevelopmentSingleton Floodplain Management PlanWollombi Brook and SurroundsSingleton Development Control Plan (DCP)

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Annual Statement of Affairs for the Council is published as part of Singleton Councils Annual Report, published 1 November 2007 which can be found on Council’s website at www.singleton.nsw.gov.au and is also available to the public in accordance with the arrangements set out below.

sEcTion 3 – conTacT aRRanGEMEnTsApplications and enquiries regarding Freedom of Information should be made during office hours, Monday to Friday, 8.30 am-4.30 pm to:

Margaret Wyatt (Information Services Coordinator)Singleton Shire CouncilPO Box 314Singleton NSW 2330Telephone: (02) 6578 7224Facsimile: (02) 6572 4197





sTRaTHFiELD MuniciPaL counciL

sEcTion 1 – PoLicY DocuMEnTsLocal Environmental Plans• Strathfield Planning Scheme Ordinance (SPSO) 1969 (as amended)• Local Environmental Plan 79 (Housing Strategy) – amendment to SPSO• Local Environmental Plan 86 (Industrial Lands) – amendment to SPSO• Local Environmental Plan 105 (draft) 2005 – (Heritage)• Local Environmental Plan 106 (draft) 2006 – (Matthews Park)• Strathfield Local Plan 2003 (draft)Development control Plans• Consolidated Development Control Plan 2005• DCP No. 13 – Strathfield Town Centre • DCP No. 14 – Part Lot 1 and Lot 2, DP 711168, Davidson Street Greenacre • DCP No. 20 – Parramatta Road Corridor • DCP No. 25 – 79 Courallie Avenue Homebush West.• DCP No. 22 – Conditions of Consent for Complying Developmentscodes and controls (building and Development)• Controls and Guidelines for Outdoor Eating Areas within Strathfield Council• Strathfield Stormwater Management Code• Strathfield Landscaping Code (draft)• Tree Management Strategy• Strathfield Fencing Guidelines for Existing Domestic Swimming Pools• Strathfield Fencing Guidelines for New Domestic Swimming Pools• Strathfield Tree Management Strategy• Strathfield Council Significant Tree Register (1995)• Exempt and Complying Development within the Strathfield Municipality (section of SPSO)• Guidelines for Completing Applications (2007)• Section 94 Contributions Plan (2001) • Section 94 Contributions Plan 94 – Schedule 2 Contribution Rates• Policy for the Management of Development on Contaminated Land• Interim Flood Prone Lands PolicyPolicies and Guidelines• Aboriginal Recognition and Protocol Policy• Access to Council Records• Access and Equity• Access Policy• Advertisements• Aged Services• Amusement Machines/Devices• Banner Poles – Strathfield Square• Bins Policy for replacement of garbage and recycling containers• Bushland• Business Ethics Policy• Caravan Parks• Clothing Recycling Bins – Policy for the operation of clothing recycling bins• Code of Conduct• Community Facilities and Community Bus (Use of)• Community Grants Policy• Community Land – Access for non-residential users• Community Noticeboard Policy



• Communications and Consultation Policy• Complaint Handling Policy• Conduct Committee Guidelines• Council Chambers, Use of• Council Properties – Leasing• Councillors – Attendance at Council Meetings• Councillors – Hosting of Delegations and VIP’s• Councillors – Invitations to Council Functions or Events• Councillors – Letterhead• Councillors – Organisational Protocols for Councillors• Councillors – Policy for the Payment of Expenses and Provision of Facilities to Councillors• Culturally Diverse Society, Charter of Principles for • Development Application Processing Policy• Disorderly Houses• Drugs – Safe Injecting Rooms• Environmental Policy• Equipment and Facilities – Council, Use by Staff• Events Policy for Community Land• Fences – Dividing Fences – Public Land• Financial Assistance Policy• Flag and Flag Poles• Foothpath Obstruction• Freedom of Information• Gaming Machines Shutdown Policy• Helicopters, Landing of• Heritage Awards Policy• Heritage Financial Assistance Policy• Heritage Advisory Service• Heritage Fee Reduction Policy• Insurance Claims – Public Liability• Investment Policy• Land Use – Public• Leases/Licences – Operational Land• Library – Collection Development Policy on Literacy• Library – Copyright Regulations• Library – Freedom of Collection and Access• Library – Free Library Services to All• Library – Freedom to Read• Library – Guidelines for Volunteer Workers• Library – Home Library Service• Library – Joint Use Libraries• Library – Lending Policy• Library – Lending Policy on Films and Videos• Library – Libraries and Literacy• Library – Libraries and Multiculturalism• Library – Library Services to People with Disabilities• Library – Membership eligibility• Library – Public Access Internet• Library – User Code of Conduct• Library – Volunteer Workers in Library• Meeting Practice, Code of• Media Policy• Mediation Policy for Development Applications• Memorials• Miscellaneous Grants Policy• Motor Vehicle Policy• Nature Strip Maintenance• Non-Smoking in the Workplace• Noxious Plants• Occupational Health and Safety Policy• Plant and Equipment



• Playgrounds• Protected Disclosures Act 1994• Public Exhibition, scheduling of• Record Management – Retention, Disposal • Recreation in Strathfield – Open Space System and Policy • Representations to Federal and State Members of Parliament• Sale of Goods to Staff or Councillors• Security Shutters – Shopfronts• Sewer Choke Policy – Street trees• Sharps Policy• Spitting• Sponsorship Policy• Sun Protection Policy• Toilets – Public• Trees – Issue of • Tree Preservation Order Policy• Tree Preservation Order, Breaches of• Unauthorised Building Works and Activities, Procedures for• Vandalism – Park Development• Video Safety Cameras – Code of use overt surveillance• Voluntary Structural Reform• Volunteers and Community Representatives PolicyReportsCouncil publishes the following statutory reports. The most current report is listed below, however copies of previous years are available by request to Council’s Public Officer. Past copies are generally held in the Local Studies Collection of Strathfield Library:• Management Plan 2006-09, Management Plan 2007-2010 (draft) including fees and charges schedules• Annual Report 2007• State of Environment Report 2006/2007• Statement of Affairs (June 2007) and Summary of Affairs (December 2007)Plans of Management• Plan of Management for Significant Parks – Bressington Park (1999) • Plan of Management for Significant Parks – Airey Park (2000)• Plan of Management for Significant Parks – Strathfield Park (2000)• Plan of Management for Significant Parks – Mason Park (2000)• Plan of Management for Matthews Park (1999)• Plan of Management for Strathfield Square (2003)• Plan of Management for Cox’s Creek Reserve (2001)• Plan of Management for Hudson Park Golf Course (1999)• Plan of Management for Dual Use Open Space (1995)• Community Facilities Plan of Management (2005)• Strathfield Playground Management Strategy (2002)• Cooks River Foreshores Strategic Plan (1997)Plans and studies• Recreation, Community and Cultural Needs Study 2006• Water Savings Plan 2007• Social Plan 2004-2009• Crime Prevention Plan 2007• Graffiti Management Strategy 2006• Heritage Study 1986 and Heritage Review 2005 (individual heritage inventory sheets)• Pesticide Notification Plan 2007• EEO Management Plan• Privacy Management Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Strathfield Municipal Council Statement of Affairs June 2008 is available free of charge from Council (refer to Section 3 for details).



sEcTion 3 – conTacT aRRanGEMEnTsStrathfield Municipal Council’s policy documents can be inspected at Council’s Offices, 65 Homebush Road Strathfield. Access can be arranged by contacting:

Mr Neale RedmanDirector Corporate ServicesPO Box 120Strathfield NSW 2135Telephone: (02) 9748 9976





suTHERLanD sHiRE counciLFoi agency no. 2212

sEcTion 1 – PoLicY DocuMEnTsThe council has available for inspection and purchasing (where relevant) the following current policy documents:children services Child Protection Policy Procedures For Mandatory Reporting Of Suspected Abuse Or Neglect Of ChildrenProcedures For Dealing With Allegations Of Child Protection Against EmployeesEmployment Guidelines To Protect Children From HarmVoluntary Code of Practice for Out of School Hours Servicecivil WorksConstruction and Maintenance For Vehicular Access Facility To Private Property Within Road ReservesPiping of Existing Open Drains in Private Residential Properties Where Subdivision is Not InvolvedReconstruction and Maintenance of Private Roads or Rights-of-WayVehicle Crossing Across Public RoadsVehicular Access Unmade Road ReservesSpecification For Civil Works Associated With Subdivision and DevelopmentsGuidelines For The Engagement and Use Of ConsultantscommunicationNewsletter Editorial GuidelinesAvoidance of Publishing Advertisements that Request Public Comment by a Certain Time During the Christmas

PeriodMayor’s Message GuidelinesMedia and Public Comment PolicyProcedure in relation to invitations or requests for Aboriginal involvement in Council arranged eventscommunity GrantsFunding Requests From Charities and Community Based OrganisationsAnnual Community Services Grants Program Heritage Grant Local Publications GuidelinesMiscellaneous Grant Applications Under Section 356 Of The Local Government Act 1993community servicesAboriginal Reconciliation Statement Access PolicyPolicy Sutherland Shire Community Plan 2006-2010Sutherland Shire Crime Prevention PlanHomelessness PolicyMenai Together A Community Safety Action Plan for the Menai Central Business DistrictMiranda Local Area Command Liquor and Gaming AccordPartnership Protocol with the NSW Police in the Assessment of Development ApplicationsShiresafe Street Camera Programme – Code of PracticeSutherland Local Area Command Licensed Premises Liquor AccordVolunteers Guidelines Volunteers Policycultural EventsCommunity ArtsExhibition Policy for the Hazelhurst Regional Gallery and Arts CentreFilm Policy



EngineeringDredging – Sutherland Shire WaterwaysFeral Animal PolicyPolicy – Graffiti ManagementMemorial Policy – For Public Open SpaceMonitoring of Major ProjectsEnvironmental Air Space Over Railway StationsANSTO Radioactive Waste Discharge Into Sewerage SystemBiodiversity Strategy Clean Waters Policy Community Partnering Policy Contaminated Land Policy and GuidelinesDevelopment Control Plans and Lodgement of Development ApplicationsEnvironment Fund – Policy for Operation and Investment Enforcement Action for Illegal Work or Unlawful Occupation of Council Land and Public RoadsGreenweb StrategyIntegrated Transport Policy for the Sutherland ShireIssuing of Section 149 Certificates -Advice on Properties within 4.8 km of Lucas Heights Local Air Quality Management PlanLocal Approvals Policy of 1997Local Orders PolicyPolicy Position – Desalination PlantPilot Eco-Account for Waste Services Rainwater TanksResponse to Sewage Bypass Notification at Cronulla Sewage Treatment PlantSustainable Timbers PolicyTemporary Food Premises CodeFleet ManagementLight Vehicle PolicyReview of the Fleetsafe PolicyFinance and PurchasingAdvances by Council to Community Groups Protocol – Allocation of PrioritiesGet It Green Purchasing Interest Payable on Security BondsInvestment for Cash BalancesPetty Cash and Change Float Policy and Procedures Purchasing Policy and ProceduresRate RecoverySchedule of Fees and ChargesTreatment of Incomplete WorksVoluntary Pensioner RebateGovernance ConductCodes of Conduct for:• Community Representatives• Councillors, staff and delegates of Council• Precinct Residents’ AssociationsCouncil, Committee and Sub-Committee Meetings• Arranging Site Inspections or Meetings for Councillors• Code of Meeting Practice • Distribution Of Late Reports To Councillors• Guidelines for Community Presentations to Committees of Council • Process and Rules for the Independent Hearing and Assessment Panel• Provision of Child Care at Children’s Services Sub-Committees for Residents• Review Of Council Sub-Committees and Working Parties That Require Resources Or Funds



• Reporting Of Councillor Attendance At Standing and Sub-Committee Meetings• Residents speaking at Committee Meetings• Review of Council Sub-Committees and Working Parties That Require Resources or Funds• Special Committee and Council MeetingsExpenses and FacilitiesInterstate and Overseas Travel Payment of Expenses and provision of facilities to CouncillorsGeneralAccess To Information PolicyConflicts of Interest Policy and GuidelinesCouncil SealCouncillor Access to Information and Their Interaction with StaffCustomer Response Display of Election Material – Council Election Fraud and Corruption Prevention PolicyGifts, Benefits and HospitalityInternal Ombudsman GuidelinesLodgement of Disclosure of Interest Returns Primary and Ordinary Returns by Councillors and Designated PersonsNon -Disclosure of Name of ComplainantsPrivacy Management PlanSecondary Employment SponsorshipStatement Of Business Ethics For Business Dealings Between Sutherland Shire Council, The Private Sector and Other PartiesReporting• Whistleblower’s Policy [Internal Reporting System (Protective Disclosures Act)]• Local Government Association Annual Conference• Lot and DP numbers in Reports to Council• Tender Reports to Council• Policy on the Use, Storage and Retrieval of digital images• Attendance Reports to be Submitted to Councilinformation TechnologyMicrosoft Access PolicyOn-line Service Strategy2006 Computer Resource Usage PolicyWorkplace Surveillance Policy – Overt SurveillanceLegal servicesFinancial Contribution Towards Legal CostsLegal Assistance to Councillors and StaffLibrariesLibrary Collection Management StrategyCommunity Information Stands and Leaflets In Council LibrariesUse of Corporate Library Services By Councillors and Council StaffParks and TreesE G Waterhouse National Camellia Gardens – Funeral Ceremonies and Memorial ServicesMiranda Park CircusesPublic Fracas in Reserves or ParksReplacement of Playground EquipmentTree and Bushland Vegetation Preservation OrderUrban Tree Volunteers Bushcare PolicyCouncil’s Liability in Regard to TreesPersonnelTraining and StudyStudy Assistance ProgramTraining Policy



WorkplaceAlcohol and Other DrugsCorporate UniformCounselling and Discipline Fair Workplace Policy and ProceduresFair Workplace Grievance Resolution ProceduresEqual Employment Opportunity Management Plan 2005 – 2008Flexi Time PolicyLanguage AideOccupational Health and Safety Management SystemJob Rotation and Job Swap Policy and ProceduresParental LeaveParking Permits For Staff With Temporary Or Permanent InfirmityRecruitment PolicySick Leave ManagementUse of Council Resources for Private PurposesWorking From Home Policy and ProceduresPlanning and assessmentApplications For Low Or High Impact Mobile ‘Phone InstallationsBreach of Practice by Private Certifiers Consideration of Development Applications submitted by CouncilDealing With Incomplete or Non-Compliant Development ApplicationsExpediting The Determination Of Development Applications Which Are Incomplete Or Propose An Undesirable Development Review Of Development Application Dispute Resolution Techniques and Mediation Policy Enforcement of non-compliance with Orders 21 and 22 issues under S124 LGA 1993Native Title Strategy – Wik Amendments Precedence for Pre-existing Development Control PlansPrivate Certification of Development Applications – a Policy for Enforcement of Conditions of ConsentRezoning Applications in Prohibited AreasWaiving or Reducing Development Application FeesPropertyA Frame Advertising BoardsClothing Appeal Collection BinsCommercial LeasingDrainage Easement AcquisitionKerb / House NumberingLeases to Community Groups Licensing of Outdoor Eating Areas, A-Frame Advertising and Shopfront DisplaysNaming of Public FacilitiesOpen Space Land Acquisition PolicyOperation of Community HallsPublic Liability Insurance Cover for Hirers of Council’s Community Halls, Parks and Reserves Reclassification Of Community Land To Operational LandRelease and Relocation of Drainage EasementsShort Term Access over Fire Trails (Community Land)Policy for Leasing of Council Residential PropertiesRoadwaysPrevent Rubbish Skips and Dumpsters on RoadsUse of Roads for Community Events – Festivals / Fairssport and RecreationActive Playing Field Service PlanNight Competition Games Upon Active Open Spacestrategic PlanningCommunity ConsultationCompetition Policy – The Next Steps in ReformPolicy and Procedures For Undertaking External Contract Work



Precinct Residents’ Associations PolicyStrategic Management CycleTelecommunicationsProcedures for Mobile PhonesTelecommunication Code of PracticeWaste servicesBin Contamination PolicyDomestic Waste Service CollectionLocal Waste Management PlanTwice Yearly Clean Up Collection Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council of Sutherland Shire has produced a Statement of Affairs, as at 30 June 2008. The Statement is available to the public by contacting Council’s Freedom of Information Officer or on Council’s Website: www.sutherland.nsw.gov.au.

sEcTion 3 – conTacT aRRanGEMEnTsAccess to policy documents can be arranged through contacting Council’s Freedom of Information Office during office hours. Initial contact should be made in writing or telephone. The details are:

Freedom of Information OfficerSutherland Shire CouncilLocked Bag 17Sutherland NSW 2232Phone: (02) 9710 0190Email: [email protected]

Sutherland Shire Council’s Administration Building is located at 4-20 Eton Street, Sutherland and is open between 8:30am and 4.30pm Monday to Friday.





ciTY oF sYDnEY counciL

sEcTion 1 – PoLicY DocuMEnTsThe City of Sydney Council has the following Policy available for inspection. Copies of some of the documents are available for free, some for a set of fee and others for a photocopying charge.administrationFraud and Corruption PreventionanimalsCompanion Animalscleansing and WasteGraffiti ManagementManagement of Waste in Public Places – LAPcommunity RelationsAboriginal and Torres Strait Islander ProtocolsSocialcommunity servicesCommunity Bus SchemeLocal Ethnic Affairs Policy Statement for the City of South SydneyMobile Free Food ServicesPublic ArtSupport for CharitiescorporateRisk ManagementcouncilCode of Meeting PracticeCouncillors ExpensesSister CityTicket Allocationcustomer serviceService Complaint HandlingDrainageStormwater – Development Sites Over 50,000 SqmEnforcementProsecution and Enforcement PrioritiesEnvironmentalAsbestosFinancialAccounts Receivable (Debtors)Aggregation of LandCabcharge UsagePetty CashFoiFreedom of Information



GovernanceCode of ConductGrantsAccommodation Grants ProgramCorporate SponsorshipGrants and SponsorshipsHealthMobile Food Vendors and Restriction from Unsuitable RoadsinvestmentsPolicy and Strategy for the Investment of Surplus Fundsinformation Technology and ManagementAccess to Archival RecordsElectronic message retention and DisposalGuidelines for E-mail to all City StaffInformation Technology Asset Acquisition and ManagementInternet and E-mailRecords ManagementSydney Town Hall CuratorialTelephone and BlackberryLegalObtaining Access to Legal AdviceObtaining Legal ServicesParksFlowers displayed in Residential Village AreasPesticide Use Notification PlanPersonnel and HRAdvertising of VacanciesChild Protection Internal Reporting ProcedureCommencing SalariesContract Employment DisciplinaryDisciplinary ProceduresDrug and AlcoholDrug and Alcohol ProceduresEEO and Anti DiscriminationExit InterviewFlexible Working ArrangementHarassment, Bullying and Unacceptable BehaviourHigher Education SchemeInfectious DiseaseInjury ManagementInternal Reporting ProcedureInterview ExpensesManaging Attendance BehaviourManaging Staff ComplaintsMotor VehicleOccupational Health and SafetyPart-Time EmploymentPerformance FeedbackPersonal Protective EquipmentProbationRecruitmentRelocation ExpensesSalary SacrificeSecondary Employment



Smoke Free Work PlaceTemporary and Casual EmploymentTime in lieuTraining and DevelopmentPlanningArchaeological HandbookCentral Sydney Archaeological Zoning Plan Central Sydney DCP 1996 Central Sydney On-Street ParkingCentral Sydney Paving Design 1996 Central Sydney Tourist and Visitor AccommodationCity of Sydney Access DCP 2004 City of Sydney AccessCity of Sydney Adult Entertainment and Sex Industry Premises DCP 2006 City of Sydney Awnings 2000 City of Sydney Boarding Houses DCP 2004 City of Sydney Child Care Centres DCP 2005 City of Sydney Contaminated Land DCP 2004 City of Sydney Convenience Store DCP 2004 City of Sydney Exterior Lighting Strategy City of Sydney Heritage DCP 2006City of Sydney Late Night Trading Premises DCP 2007City of Sydney Notification of Planning and Development Applications DCP 2005 City of Sydney Outdoor CafeCity of Sydney Planning Scheme Ordinance City of Sydney Policy for the Management of Laneways in Central Sydney City of Sydney Signage and Advertising Structures DCP 2005 City of Sydney Telecommunications and Radiocommunications Development Control Plan 2006 City of Sydney Visitor and Tourist Accommodation DCP 2006 ColonnadeConstruction Hours/Noise within the Central Business District 1992 Contributions Plan 2002Display of Premises Numbers 2005 Distribution of Printed Matter and Other Materials on FootwaysGreen Square Affordable Housing DCP Guidelines for Alterations and Additions to Terraces Guidelines for Temporary Protective Structures Interim Pavement Design and Construction Guidelines 1998 Leichhardt DCP 2000 Leichhardt DCP No. 35 – Exempt and Complying Development Leichhardt DCP No. 38 – Waste – Avoid, Reuse and Recycle Leichhardt DCP No. 48 – Managing Activities on Footpaths and Street Verges Leichhardt Development Control Plan No. 22 – 461-465 Glebe Point Road, Glebe Leichhardt Development Control Plan No. 23 – Orphan School Creek Leichhardt Development Control Plan No. 33 – 357 Glebe Point Road, Bidura Leichhardt Development Control Plan No. 39 – John Fletcher Site and Glebe Depot Site Leichhardt Interim Development Order 27 Leichhardt LEP 2000 Planning Practice and Procedures ManualPolicy for the Design of Construction Hoardings Policy for the Management of Warehouse/Courtyard Complexes in Central Sydney Policy on Trading Hours for New and Existing PremisesResidential StrategySouth Sydney DCP 1997: Urban Design South Sydney DCP Exempt and Complying Development 1999 South Sydney DCP for Orders South Sydney DCP No. 11 Transport Guidelines for Development 1996 South Sydney DCP No. 6 South Sydney Development Control Plan 1997: Urban Design – Green Square South Sydney LEP 114



South Sydney LEP 1998 South Sydney LEP Amendment 16 South Sydney LEP Amendment 17 – Green Square Town CentreStrategy for a Sustainable City of South Sydney Sydney LEP 2005 Sydney LGA Tourist and Visitor AccommodationUrban Development Plan for Ultimo – Pyrmont Precinct 1999 Update Warehouses and Woolstores SurveyWaste Code for New DevelopmentsPrivacyHealth Records and Information Privacy Act 2002 (HRIPA) Privacy Management PlanPrivacy and Personal Information Protection Act 1998 (PPIPA) Privacy Management PlanProcurementContractsCorporate Purchasing CardsPropertiesAssignment of Property LeasesCity of Sydney Water Savings Action PlanCity of Sydney Energy Savings Action PlanConditions of Hire and Sydney Town Hall VenuesWarehouse Sales in the Lower Town Hall and Clothing ApparelRatingCategorisation of Land into Residential or BusinesssignsLocal Directional streetsBanner Poles – HiringBuskingCity of Sydney Street Safety Camera ProgramTraffic and ParkingParking PermitsTraffic/Parking Controls – Public ConsultationTreesStreet Tree MasterplanTree Preservation OrderUrban Tree Management

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe City of Sydney’s current Statement of Affairs is available by contacting the Freedom of Information Officer (see contact details below)

sEcTion 3 – conTacT aRRanGEMEnTsAccess to policy documents can be arranged through contacting the Freedom of Information Officer during office hours. Initial contact should be made in writing or by telephone. The contact details are:

Freedom of Information OfficerCity of Sydney Council456 Kent StreetGPO Box 1591Sydney NSW 2001Telephone: (02) 9246 7503Fax: (02) 9265 9111Website: www.cityofsydney.nsw.gov.au





TEMoRa sHiRE counciLFoi agency no. 2216

sEcTion 1 – PoLicY DocuMEnTsTemora Shire Council maintains the following documents available for public inspection:• Annual Report;• Annual Financial Statements including Auditor’s Report;• Management Plan including EEO Management Plan, Community Land Plan, and Social Plan• Returns of the interests of Councillors, designated persons and delegates;• Business Papers and Minutes for Council and Committee Meetings (excluding items deemed

Confidential);• Register of Delegations;• Records of Building Certificates.Policy Register containing the following policies:• Building and Building Lines• Industrial Buildings• Operation of Effluent Recycling Scheme• Firebreaks• Keeping of Horses• Noxious Plant Control• Construction and Use of Swimming Pools• Town Hall Lettings• Street Stall Policy• Local Environment Plan (Currently Being Updated)• Use of Caravan Park • Nixon Park• Lake Centenary• Tree Pruning (Currently Being Updated)• Training Policy• Staff Education and Development Policy• Saleyard Truck Washing Bay• Hire of Heavy Plant• Development and Building Notification Approvals• Payment of Expenses and Provision of Facilities• Dwelling – Removal Code – Ariah Park and Springdale• Code of Conduct• Code of Meeting Practice• State of the Environment• Accreditation and Certification Protocol – Private Building Surveyors• Use of Council Equipment by Employees Outside of Working Hours• Third Party Purchase• Casual Use – Temora Saleyards • Staff and Council Presentations• Staff Uniforms• Street Banners• Plant Replacement• Izumizaki Agricultural Bursary• Recreation Centre Policy• Tendering Policy• Local Purchase Policy• Employee Incentive Scheme



• Complaints Handling Procedure • Guidelines for Television and Film Production Shoots• Managing Conflicts of Interest• Provision of Information to and Interaction Between Councillors and Staff• On-site Sewage Management Plan• Debt Recovery Plan• Code of Practice – Section 355 Committees• Privacy and Personal Information Management Plan• Amenity Tree Management Plan• Model Privacy Management Plan• Street Closure Policy• Child Protection Policy• Email and Internet Usage Policy• Human Resources Policy • Housing• Cemetery• Sporting Fields• Rating Policy

Commercial Properties in Residential AreasAged Care Facilities

• Vandalism• Pre School• Street Lighting• Investment Policy• Road and Nature Strip Inspections Policy• First Aid Policy• Risk Management Policy• Policy for Grazing of Stock on Councils Roads• Engineering Environmental Management Policy• Manual Handling• Procedures for Remote Supervision Signs at Councils Parks, Reserves, Sporting Fields• Working at Heights Policy• Protective Clothing and Protective Equipment Policy• Volunteer Risk Management Policy• Gathering Information Policy• Critical Incident Response Policy• Footpath Policy• Records and Information Management Policy• Code of Conduct – Media Policy• Construction of Foot Paving, Kerb and Gutter• Disaster Recovery and Continuity Business Plan• Hearing Conservation Policy• Policy on Use and Hire of Mobile Stage• Policy on Remote Supervision Signs• Saleyard Occupational Health and Safety Policy and Occupational health and Safety Induction manual

for Temora Saleyards• Stress Policy for Employees and Councillors• Asbestos Policy and Procedures for employees and contractors• Skin Protection Policy for Outdoor Workers• Infectious Disease Policy• Rail Infrastructure Vegetation Control Policy• Records and Information Management Policy• Risk Management Critical Incident Response Policy Footpath• Policy for Personal hardship Applications• Workplace Injury Management Policy• Fraud Control Policy• Critical Incident Response Policy• Pesticide Use Notification Plan• Small Claims Policy• Water Supply – Backflow Prevention Policy• Home Based Business Policy



• Corporate Credit Card Policy• Temora Recreation and Aquatic Centre Policy and Ariah Park Pool Risk Assessment• Records management policy and procedures for Councillors• Fire Protection Policy for Councils Buildings and Facilities• Temora Signage Guidelines• Statement of Business Ethics• Swearing in Ceremony to Council

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s latest Statement of Affairs is available from Council’s office for viewing.

sEcTion 3 – conTacT aRRanGEMEnTsRequests under the Freedom of Information Act for access to documents held by Temora Shire Council must be made by written application. No immediate fee is payable.Applications should be addressed to:

The Public OfficerTemora Shire CouncilPO Box 262Temora NSW 2666Email: [email protected]

Enquiries may be directed to Mr Steve Firth by telephoning (02) 6980 1100 during the hours of 8.00 am and 4.30 pm, Monday to Friday

G. C. Lavelle,General Manager





TEnTERFiELD sHiRE counciLFoi agency no. 2217

sEcTion 1 – PoLicY DocuMEnTsTenterfield Shire Council maintains the following documents available for public inspection:

Annual Reports including Annual Financial ReportsAuditors ReportsBudget ReviewBuilding Application/Approval RecordsBuilding Certificate RecordsBusiness PapersCode of Conduct for Local Government – Model Code and Council adopted Code (per Section 440 of

LGA)Code of Meeting PracticeContributions Plan – Section 94Contributions Plan – Car Parking Tenterfield CBDDelegation of Authority RegisterDevelopment Application/Consent RecordsDevelopment Control Plan for Development on land within Zone 2(v) (Village or urban in Tenterfield)Disclosures RegisterEmployee HandbookEqual Employment Opportunity Management PlanInvestments RegisterLocal Approvals PolicyManagement Plan & Revenue Policy (including Financial Forecast for period)Minutes of Committee MeetingsMinutes of Council MeetingsPesticide Use Notification PlanPlant Replacement ProgramPrivacy Management PlanSaleyards Management PlanSection 94 Contributions PlanSection 94 Contributions Plan – Car Parking Tenterfield CBDSocial PlanState of the Environment ReportStatement of Business EthicsSubdivision CodeTenterfield Local Environmental PlanTenterfield Memorial Baths Management PlanTenterfield Shire Heritage StrategyTenterfield Shire Road Network Management PlanWater & Sewerage Headworks Contribution Policy

Council’s Policy Register (which contains the following adopted policies of Council)GEnERaL• Accounting Policy• Acting General Manager• Access to Information• Charitable Appeals• Community Donations/Contributions• Competitive Neutrality Complaints• Complaints Policy



• Credit Cards• Debt Recovery• Designated Persons• Expenditure Authority for the Mayor and General Manager• Farmland Rating• Fund Raising Stalls• Gifts and Benefits• Granting of Pensioner Rate Concessions• Insurance Claims• Internet, Email & Computer Usage• International Town Partnership Cultural Committee Exchange Program Policy• Investment• Library – Borrowings• Library – Collection Development Policy• Library – Family History Group• Library – Internet Users• Library – Library and Information Services• National Framework for Women in Local Government• Payment of Expenses and Provision of Facilities to Councillors• Policy Register Distribution• Procurement Policy• Provision of Information to and interaction between Councillors and Staff• Purchase of Goods Locally• Rates and Charges – Sewerage Charges• Rates Hardship• Records Management Policy• Rental of Council Residence – General Manager• Rental of Council Residence – Other Staff• Reserve Funds• Resource Sharing• Risk Management• School of Arts – Collections Acquisition and Deaccession Policy and Procedural Manual• School of Arts/Theatre Front of House Policy• Special Exhibitions Collection Policy• Submissions• Transfer of Land in Payment of Rates• Writing Off of Debts• Water Concession for Colostomy Use in Private Households• Water Concession for Home Haemodialysis Use in Private HouseholdsWoRKs anD sERVicEs• Casual Hire of Plant• Council Plant & Motor Vehicles – Council Logo• Delegation for Purchases – Minor Plant Items• Demand Management – Tenterfield Water Supply• Demand Management – Urbenville Water Supply• Footpaths – Paving• Gutter Crossings• Kerb and Gutter – Contributions (Corner Lots)• Kerb and Gutter – Replacement of Granite Gutter Blocks• Maintenance of Accesses• Maintenance of Nature Strips and Road Verges• Motor Vehicles –Purchase & Disposal of Vehicles• Plant Operation, Servicing and Maintenance• Property – Disposal of Obsolete/Surplus Property• Public Gates and Vehicle By-Passes• Roadside Memorials/Commemorative Markers• Safe Operation, Maintenance & Servicing of Hired Plant• Signage – Bed & Breakfast (B & B) Establishments• State Emergency Service – Agreement with Kyogle Council• Temporary Closure of Town Streets



• Tenterfield CBD Works Procedures• Water – Rural Connections• Water – Service Connections• Workshop AccessPLanninG anD DEVELoPMEnT• Aerated Wastewater Treatment Systems• Approval for the Construction of Residential Sheds, Machinery Sheds and the Illegal Conversion of a

Shed to a Dwelling• Approvals – Sandwich Board• Building Control – Building Lines• Council Property – Pianos• Development Application Fees• Excessive Vegetation Control in Residential Areas• Impounding – Abandoned Motor Vehicles• Memorial Hall Fees• Memorial Hall – Hiring of Chairs & Tables• Noxious Weeds• On-site Sewage Management• Rainwater Tanks – Installation Requirements Where Reticulated Water is Connected• Sewerage – Septic Tank Connections• Street Vending• Subdivision for purpose of a Dwelling, or other purpose, without the supply of reticulated electrical

power• Subdivision – Road Naming• Water Supplies & Sewerage Services – Contributions to Water and Sewer Main ExtensionsHuMan REsouRcEs• Annual Leave• Camping Out• Chainsaws• Child Protection• Choice of Superannuation Fund – Employer Chosen• Conference, Seminar & Training Expenses• Corporate Uniform• Drugs, Alcohol & Medication in the Workplace• Education Expenses• Electrical Inspection of Construction Tools• Emergency Preparedness• Employment Screening• Exit Interview• First Aid• Grievance and Dispute Procedure• Home Based Work• Home Based Work – Record of Agreement• Interview Expenses• Leave – Emergency Services Duty• Leave – Picnic Day• Leave – Rostered –Days-Off• Lifting Using Chains and Slings• New Employee Induction• No Smoking in the Workplace• Occupational Health and Safety• On-Site Facilities• Outdoor Staff Clothing• Personal Protective Equipment (PPE)• Personnel Files• Protected Disclosures• Recognition of Services• Re-evaluation of a Position Grade• Removal Expenses



• Return to Work & Injury Management• Salary System• Secondary Employment• Staff Appointments• Staff Benefits• Staff – Motor Vehicles Private Use• Staff Recruitment & Selection• Sun Protection• Telephone Allowances• Traffic Control at Work Sites• Vehicle Salary Packaging Policy – Category One Vehicles• Work Closedown

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs dated 30 June 2007 has been prepared and is available from Council’s office for perusal.

sEcTion 3 – conTacT aRRanGEMEnTsMembers of the public wanting access to Council’s documents are asked to make contact with the Public Officer, who is able to arrange for copies of documents to be made available. This Officer will also advise the appropriate place and times should the documents be require for inspection.Requests for information in terms of the Freedom of Information Act (other than the policy documents listed above), are to be made in writing (an application form is available) accompanied by the appropriate fee. Applications are to be addressed to the Public Officer, Tenterfield Shire Council. The Public Officer is available during Council business hours of 9:00 a.m. to 4:30 p.m. Monday to Friday at the address below, and contact should be made prior to attending:

The Public OfficerTenterfield Shire CouncilPO Box 214Tenterfield NSW 2372Telephone: (02) 6736 6000Facsimile: (02) 6736 6005Email: [email protected]





TuMuT sHiRE counciLFoi agency no. 2219

sEcTion 1 – PoLicY DocuMEnTsTumut Shire Council has the following documents available for inspection:ManaGEMEnT DocuMEnTs1. Urban Stormwater Management Plan2. Sporting Facilities in the Tumut Shire – 10 year Plan of Management3. Management Plan4. Social Action Plan for Tumut Shire Council5. On-site Sewage Management Plan6. Works Unit Business Plan7. Works Unit Capability Statement8. Strategic Business Plan for Water & Sewerage Systems9. Fees and Charges10. Budget – 1 year11. Aerodrome operations, maintenance & emergency policy & manual12. Trade Practices Act13. Disaster Office Recovery Plan14. Public Health Plan15. Risk Management Strategy16. Road Safety Strategic Plan 2005-201017. Use of Firearms Safe Work Method Statement18. Counter Disaster Management of Records & Vital Records Recovery Plan19. IT Disaster Recovery and Continuity Plan20. IT Strategy Plan Version 321. Management Plan for Batlow Waste Depot Pine Plantation22. Caravan Parks Strategy23. Parks Strategy 2005-201524. Small Neighbourhood Parks & Playgrounds Generic Plan of Management25. Strategic Plan for the Management of Community Land in the Tumut Shire-Open Space26. Human Resources Strategic Plan27. Batlow Literary Institute Strategy28. Batlow Memorial Park Strategy29. Adelong Show & Recreation Ground Strategy30. Drought Management Plan Overview Document31. Tumut Shire Council & Snowy WS Strategic Safety Plan32. Tumut River Greenbelt Management Plan33. Waste Recycling Committee – Terms of Reference34. Access Committee – Terms of Reference35. Aboriginal Liaison Committee – Terms of Reference36. Tumut Aerodrome Committee – Terms of Reference37. Risk Management Committee – Terms of Reference38. Wondalga Quarry Committee – Terms of Reference39. Youth Focus Committee – Terms of Reference40. Consultative Committee – Terms of Reference41. Apex Club of Tumut Inc to work in Bila Park – Terms of Reference42. Communications Committee – Terms of Reference43. Friends of Stockwell Park – Terms of Reference44. Friends of Tumut Shire Cemeteries – Terms of Reference45. Independent Service Provider (SWS Board) – Terms of Reference46. Landcare Wetlands Working Group – Terms of Reference



47. Saleyards Committee – Terms of Reference48. Third Age Tumut Shire – Terms of Reference49. Tumut Shire Swimming Pools Committee – Terms of Reference50. Youth Council Constitution and Roles – Terms of Reference51. Friends of Riverglade Wetlands – Terms of Reference52. Telecentre Committee – Terms of Reference53. Adelong Falls Committee – Terms of Reference54. Social Community Action Committee – Terms of Reference55. New Hospital for Tumut Committee – Terms of Reference56. Tumut Boys Club Hall Committee – Terms of Reference57. Tumut Railway Precinct Committee – Terms of ReferencesTaFF & counciLLoRs58. Career Enhancement59. Salary60. Loss of Licence61. Recruitment and Selection62. Volunteer63. Volunteer’s Handbook64. Records Management65. Communications Devices66. Drug and Alcohol in the Workplace67. Corruption Prevention Policy68. Making of Rescission Motions69. Appointment of Public Officer70. Conferences, Seminars and Leave71. Employee Awards72. Leaseback Vehicles73. Management of Remuneration Packages74. Mayoral/General Manager meeting75. Payments to Councillors76. Reimbursement of Expenses – Staff77. Personal Leave78. Time Off in Lieu (Toil) – Staff79. Use and Custody of the Common Seal80. Council Delegate Reports81. Child Protection82. Workers Compensation83. Rehabilitation84. Noise Control85. No Smoking in the Workplace86. Manual Handling87. Hearing Protection88. Occupational Health & Safety89. Occupational Health & Safety Committee Constitution90. Chemical Safety91. Employee Assistance Program92. Eye Protection93. HIV/AIDS in the Workplace94. Education & Training Support95. Service and Communications96. Complaints97. PPE for Work in Hot & Cold Environment98. Community Service Order Placements99. Information/Interaction between Councillors/staff -ICAC(see Code of Conduct)100. Council Code of Conduct101. Council Conflict of Interest (see Code of Conduct)102. Council Protected Disclosures (see Code of Conduct)103. Code of Meeting Practice104. Access Policy105. Grievance



106. Competency Based Assessment107. Equal Employment Opportunity – Management Plan108. Discipline109. Immunisation110. Competitive Neutrality – Complaints & Procedures111. Casual Employment112. Leave without Pay113. Formation of Self-managing teams strategy114. Family Friendly Employment115. Special Leave116. Uniform – Corporate117. Enforcement118. Union Picnic Day119. Cadetship Program120. Electrical Tagging/Testing121. Certificates, Applications & Orders122. Funeral Leave123. Gathering Information124. Harassment125. Personal & Privacy Information Protection Act126. Signs as Remote Supervision127. Signs as Remote Supervision Procedures128. Termination of Employment Policy129. Light Vehicles Replacement130. Website131. Take Home of Vehicles132. Payment of Expenses & The Provision of Facilities for Mayor & Councillors133. Safe Swimming Pool Operations Manual134. Safe Work AwardsPLanninG135. Access – Disability136. Local Approvals137. Local Orders138. Dwarf Wall139. Illegal Building Work140. Industrial Land141. Private Water Service142. Processing Development Applic. construction cert. & complying Development Cert.143. Trade Waste144. Temporary accommodation in Caravans145. Access to Tumut Town Common146. Alcohol Free Zones147. Building over Sewerage Mains148. Cemeteries149. Crown Roads150. Disposal at Waste Recycling Centres151. Dining areas & Display on footpaths152. Ecologically Sustainable Development153. Fairway Drive Access154. Footpath and Pedestrian ways155. Kerb and Gutter156. Leash free dog exercise area157. Metal Clad Buildings158. Private Development of Public Land159. Prohibited camping on Crown Reserve160. Tumut Housing Strategy161. Stock Grid162. Stock or vehicle loading ramps163. Street tree164. Street naming



165. Town Planning – Dwellings in general business zones166. Collection of Firewood – Council Controlled Road Reserves167. Verandahs over footpaths168. Water Supply Connection169. Rainwater Tank170. Adelong Commercial Area171. Street Setbacks172. Disposal of Liquid Trade Waste173. Developer Contribution Plan – Water & Sewerage Supply174. Environmental Audit175. Street Stalls176. Development Control Plan No. 5 – Brothels177. Development Control Plan No. 3 – Carparking178. Street Parking Control179. State of Environment Report180. Septic Tank Code181. Orchard Planning Near Rural Dwelling182. Tumut Local Environmental Plan183. Rural Local Environmental Study & Urban Strategy184. Development Control Plan No. 1 – Talbingo185. Residential Development Control 1 (1 & 2 Storey Low Density Development)186. Urban Subdivision Code187. Rural Subdivision Code188. Development Control Plan No. 2 – Rural Residential Development189. Section 94 Contribution Plan190. Contaminated Land191. Car Parking Strategy – Tumut Town Centre192. Extension of Sealed Road Network193. Road Service Crossings194. Development Control Plan No. 4 – Public Notification195. Development Bonds & Maintenance Bonds196. Deferred Payment of Development Contributions197. Erosion Control for Building Sites198. Television & Film Production Shoots199. Industrial Strategy200. Private Sewerage Service (Pumping System)201. Directional Signs202. Home Occupation/Home Industry203. Maintenance of Public Roads & Property Access204. Display of Private Second Hand Vehicles for Sale205. Development Control Plan No. 7 – Rural Tourist Accomodation206. Development Control Plan No. 6 – Industrial207. Development Control Plan No. 8 – Residential Fencing208. Development Control Plan No. 9 – Development of Cedar Crescent & Quandong Avenue209. Provision of Rural School Bus Routes & Bus Stops & Guidelines210. Development Application211. OH&S Saleyard Manual212. Stormwater Drainage Construction & Maintenance213. Blowering Dam ForeshoreFinancE214. Arrangements to settle accounts215. Waste Disposal216. Cashiering217. Debt Recovery218. Gifts, Donations and Exemptions219. Financial M Financial Management220. Investment221. Provision/sale of potable water from Council Standpipes222. Rates Hardship223. Purchasing



coMMERciaL oPERaTions224. Tendering225. Plant Replacement226. Economic Development227. Provision of Contract Services by Council228. Granite quarry229. Regional Tourist Signpost Strategy230. Local Tourism Plan231. Lease Lease of Council LandEMERGEncY sERVicEs, coMMuniTY sERVicEs, HEaLTH, sPoRT & REcREaTion, WEEDs232. Fire Station233. Flood Plain Management234. Fire Prevention in Pine Plantations235. Overgrown allotments236. Activities during fire bans237. Use of Council Plant at Bushfires238. Electronic Equipment Usage239. Sportsground and Facilities Users240. Sport & Recreation Committee – Terms of Reference241. Allocation of Sports grounds242. Noxious Weeds Management231. Community Service Order Placements232. Montreal Theatre233. Community & Welfare Services234. Interaction with the Business Community235. Sports Assistance

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s Statement of Affairs was produced in the 2006/07 Annual Report.

sEcTion 3 – conTacT aRRanGEMEnTsMembers of the public requiring access to Council’s documents are asked to make contact with the Public officer, who is able to arrange for copies of documents to be made available. The Public Officer will also advise the appropriate place and times should the documents be required for inspection.Requests for information in terms of the Freedom of Information Act (other than the policy documents listed above, are to be made in writing (an application form is available), accompanied by the appropriate fee. Applications are to be addressed to the Freedom of Information Officer, Tumut Shire Council.The Public Officer and the Freedom of Information Officer are both available during Council business hours of 9.00am to 5.00pm Monday to Friday at the address below and contact should be made prior to attending:

Public Officer (Mr Allan Tonkin)Freedom of Information Officer (Mr Allan Tonkin)Tumut Shire Council76 Capper StreetTumut NSW 2720Telephone: (02) 69 412 555Facsimile: (02) 69 412 678Email: [email protected]





TWEED sHiRE counciLFoi agency no. 2220

sEcTion 1 – PoLicY DocuMEnTsThe following Policy Documents are held by Council:Aboriginal StatementAccess to InformationAnnual Financial ReportsAnnual ReportAnzac DayArt Gallery Collections Audit Committee CharterBeach VehiclesBitumen Sealing – ContributionBuilders Solid Waste in Multi-Storey Construction- Collection Building Extensions in Flood Prone AreasBuilding Line/SetbackBuilding Work Adjacent to Canal Revetment WallsBusiness EthicsCemeteries and BurialCharity FundraisingCharity SponsorshipCivil Actions Taken By and Against CouncilCode of ConductCode of Meeting PracticeCollection Policy – Tweed River Regional MuseumCommunicationComplaints and Appreciation RegisterComplaints HandlingContaminated LandCorporate ValuesCorrespondence – Response toCouncillorsCouncillors – Payment of Expenses and Provision of Facilities for Mayor and CouncillorsCouncil’s Logo and Coat of Arms Cultural PolicyCustomer Service CharterDealing with Difficult PeopleDevelopment ControlDisposal of AssetsDisposal of LandDonations ( Financial Assistance)Donations and SubsidiesDriveway Access to Property – Construction SpecificationDriveway Access to Property – Design SpecificationEasementsEnforcement – Unlawful ActivityEmergency Management PlanFencingFestivals (Financial Assistance)Fleet Procurement for Passenger VehiclesFlood Liable Land



Flood Risk ManagementFlora and FaunaFootpath DiningFootpath TradingFraud PreventionGarbage and Other Solid Wastes- Code for Storage and Disposal IncineratorsInternal ReportingInvestment ( of Surplus Funds)Jetties and Public ForeshoresLegal BriefsNaming of Streets and RoadsPlacemaking and Public Art PolicyPrivacy Management PlanProcurementRainwater TanksRecords Management Confidential Correspondence River BanksRoad Closures and Private PurchaseRoadside Tributes Secondary EmploymentSewerageSporting Events on Highways and Major RoadsSportsfields and Reserves- Environment and Community Services Strategic Asset and Service Management ProgramSwimming PoolsUnregistered Moveable Dwellings- Entry PorchesUnregistered Moveable Dwellings and Annexes on Flood Liable LandVending of Food on Public ReservesWater Charging – Defective ServicesWater Supply Catchment Stream Bank Protection PoLiciEs – HuMan REsouRcEsCouncil’s Policies on Child Protection – Human ResourcesEqual Employment Opportunity Management Plan – Human ResourcesHuman Resources Management – Policy and Procedures ManualREGisTERsRegister of DelegationsRegister of InvestmentsReturns of the Interests of Councillors, Designated Persons and DelegatesGuiDELinEs, PLans anD REPoRTsAuditor’s ReportDevelopment Control Plans sections – Whole of Shire

Section A1 – Residential and Tourist CodeSection A2 – Site Access and Parking CodeSection A3 – Development of Flood Liable LandSection A4 – Advertising Signs CodeSection A5 – Subdivision ManualSection A6 – Biting Midge and Mosquito ControlSection A7 – Child Care CentresSection A8 – Brothels PolicySection A9 – Energy Smart Homes PolicySection A10 – Exempt and Complying DevelopmentSection A11 – Public Notification of Development ProposalsSection A13 – Socio-Economic Impact Assessment

Development Control Plans sections – Specific SitesSection B1 – TerranoraSection B2 – Tweed HeadsSection B3 – Banora Point – Tweed Heads South



Section B4 – West KingscliffSection B5 – Casuarina BeachSection B6 – Murwillumbah WestSection B7 – Cobaki LakesSection B8 – Keith Compton DriveSection B9 – Tweed Coast StrategySection B10 – Koala BeachSection B11 – Seaside CitySection B12 – Fraser Drive, Banora PointSection B15 – Seabreeze Estate – PottsvilleSection B16 – KingscliffSection B17 – Planning Controls – Friday Island, BogangarSection B18 – Tweed Coast Building HeightsSection B19 – Bogangar / Cabarita Beach Locality PlanSection B20 – Uki VillageSection B22- Murwillumbah Town Centre

Disaster PlanGeneral Technical Reports on Water Supply and Sewerage, Planning, Design and OperationsGuidelines for the Submission of Reports on Contaminated Land 1992Heights of Building MapLanduse Guidelines for Acid Sulphate SoilsLocal Environmental Plan AmendmentsLower Tweed River Management PlanManagement Plan, including Financial Management PlanMinutes of Council MeetingsPlans of Management for Community LandResidential Development StrategySection 94 Contribution Plans

S94 1 – Banora Point West/Tweed Heads SouthS94 2 – Banora Point West Drainage SchemeS94 4 – Tweed Road Contribution PlanS94 5 – Open Space ContributionsS94 6 – Street Tree Planting in Residential AreasS94 7 – West KingscliffS94 10 – Cobaki Lakes Public Open Space and Community FacilitiesS94 11 – Shirewide Library FacilitiesS94 12 – Bus SheltersS94 13 – Eviron Cemetery S94 14 – Rural Road Upgrading – Mebbin Springs Subdivision – Kyogle RoadS94 15 – Developer Contributions for Community FacilitiesS94 16 – Emergency Facilities (Surf Lifesaving)S94 18 – Council Admin Offices and Technical Support FacilitiesS94 19 – Casuarina Beach / Kings ForestS94 20 – Public Open Space at Seabreeze EstateS94 21 – Terranora Village Estate – Open Space and Community FacilitiesS94 22 – CyclewaysS94 23 – Offsite ParkingS94 25 – SALT – Open Space and Associated Car ParkingS94 26 – Shirewide / Regional Open SpaceS94 27 – Tweed Heads Master Plan – Local Open Space / StreetscapingS94 28 – Seaside City

State of the Environment ReportTree Preservation OrderTweed FuturesTweed Local Environment Plan 2000Tweed Valley Flood Studies

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil has completed its Statement of Affairs and is available upon request.



sEcTion 3 – EnQuiRiEs anD aPPLicaTionsEnquiries, requests and formal Freedom of Information applications should be directed to:

Manager Risk and Human Resources/Public OfficerTweed Shire CouncilPO Box 816Murwillumbah NSW 2484

It is suggested that initial contact be made with the Public Officer prior to lodging a formal application to ascertain whether a formal application is needed and to ensure that the documents are available or can be made available when required.





uPPER HunTER sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsPoLiciEs anD PRocEDuREs REGisTER FoR 2008 Date Adopted Review Date1 coMMERciaL acTiViTiEs2 coMMuniTY RELaTions Administrative Principle Media Liaison – Media Releases Aug 2009 Policy Awards (Prizes) – Creative Arts Excellence 23 Jun 2008 Aug 2012 Awards (Prizes) – Citizen and Young Citizen Awards 23 Jun 2008 Aug 20123 coMMuniTY sERVicEs Administrative Principle Family Day Care – Health and Safety – Management of Allergies

and Anaphylaxis July 2006 Aug 2009 Service Provision – Upper Hunter Family Day Care 2 July 2007 May 2010 Policy Service Provision – Housing Low Income Units, Merriwa 23 Jun 2008 Aug 20124 coRPoRaTE ManaGEMEnT Administrative Principle Council – Standards – Development Process for Policy/Administrative

Principle May 2008 Aug 20125 counciL PRoPERTiEs Administrative Principle Hire of Community Halls and Meeting Rooms Nov 2007 June 2008 Policy Acquisition and Disposal – Real Estate Agents 23 Jun 2008 Aug 2012 Hire – Conditions 27 Mar 2006 Aug 2009 Commercial Naming Rights 28 Apr 2008 Aug 2012 Naming of Community Facilities 31 Mar 2008 Mar 2012 Tenancy Agreements – Furnishings 27 Mar 2006 Aug 20096 cusToMER sERVicE Administrative Principle Telephone Calls, Written Correspondence, Face-to-Face Service Jan 2008 Aug 2009 Policy Access – Access and Equity 27 Mar 2006 Aug 2009 Procedure Telephone Calls, Written Correspondence, Face-to-Face Service Jan 2008 Aug 20097 DEVELoPMEnT and buiLDinG conTRoLs Policy Building Near Water and Sewer Services 19 Dec 2005 Dec 2007 Code of Practice – Soil and Water Management on Urban Lands 1 July 2006 Dec 2007 Sheds and Garages in Residential Areas 23 Jun 2008 Aug 20128 EconoMic DEVELoPMEnT9 EMERGEncY sERVicEs10 EnERGY suPPLY and TELEcoMMunicaTions11 EnViRonMEnTaL ManaGEMEnT



12 FinanciaL ManaGEMEnT Administrative Principle Authorisations – Delegations to Incur Expenditure Mar 2008 Monthly Attachment – Authorisations – Delegations to Incur Expenditure Authorisations – Delegations to Incur Expenditure with a Credit/

Fuel Card Aug 2007 Aug 2009 Banking – Cash Book/Sheets – Scone Youth Club Nov 2006 Oct 2006 Debtors – Debt Recovery – New Kerbing, Guttering, Footpath Paving 12 Sept 2006 Aug 2008 Fees and Charges – Pro-rata Charges Aug 2009 Financial Loss Control – Energy, Water, Waste Aug 2007 Aug 2008 Hire of Community Halls and Meeting Rooms Nov 2004 June 2005 Policy Investments 24 Sept 2007 Aug 2009 Local Purchasing 22 Oct 2007 Sept 2008 Policies and Procedures Under Review 12.04.02.01 Scone Visitor Information Centre Cash Handling Procedures 12.04.04 Credit Cards Access to Council Money/Keys Cashiers Shortages/Overs Cash Handling Procedures Imprest Cash Handling Payment of Goods and Services Warrant Billing Complaints Deferred Payments Debt Recovery – Outstanding Rates, Water and Sundry Debtor Charges Landing Fees Charges and Fees – Exemptions Responsibility for Payment of Fees Casual Use Charge Refund Fees 12.17.01 Hire of Community Halls and Meeting Rooms 12.22.01 Donations13 GoVERnancE Policy Authorisations – Delegations Mayor, Deputy Mayor, General Manager

Attachment Delegations MayorAttachment Delegations Deputy MayorAttachment Delegations General Manager 31 Mar 2008 Aug 2012

Councillors – Benefits – Payment of Expenses and Provision of Facilities 31 Mar 2008 Sept each yr Councillors – Code of Conduct – Conflict of Interest Form 31 Mar 2008 Aug 2012 Councillors – Code of Meeting Practice 31 Mar 2008 Aug 2012 Councillors – Declaration of Interest 31 Mar 2008 Aug 201214 GoVERnMEnT RELaTions Policy Inquiries 22 Aug 2005 March 200915 GRanTs and subsiDiEs Policy Programs – Section 356 General 25 Sept 2006 Aug 2008 Programs – Section 356 Rental Subsidies 25 Sept 2006 Aug 200816 inFoRMaTion ManaGEMEnT Administrative Principle Records Management – Control of Records Nov 2004 Aug 2006 Records Management – Correspondence 12 June 2008 Aug 2013 Records Management – Privacy Management Plan Dec 2007 Sept 2008 Policy Freedom of Information 23 Jan 2006 Sept 2008 Records Management – Privacy Management Plan Dec 2007 Sept 2008 Records Management for Councillors 31 Mar 2008 Aug 2012



Procedure Records Management for Councillors Mar 2007 Aug 2012 Records Management – Privacy Management Plan Dec 2007 Sept 2008 Records Management – TRIM Resubmit Request17 inFoRMaTion TEcHnoLoGY Administrative Principle Planning – Disaster Recovery Plan Aug 2006 Aug 200718 LanD usE and PLanninG Policy Planning – Management Plans 114 Mayne Street, Murrurundi May 2005 Planning – Management Plans Youth Hostel, Segenhoe Road, Scone 26 Sept 2005 Aug 2008 Planning – Management Plans Jefferson Park 26 Sept 2005 Aug 2008 Planning – Management Plans Bill Rose Sports Complex 26 Sept 2005 Aug 2008 Planning – Management Plans Scone Golf Course 26 Sept 2005 Aug 200819 LaWs and EnFoRcEMEnT Policy Licences – Night Time Open Air Entertainment 27 Mar 2006 Aug 2009 Fundraising in the Main Streets of Towns 23 Jun 2008 Aug 201220 LEGaL sERVicEs Policy Tendering 24 Oct 2005 Aug 200821 PaRKs and REsERVEs Administrative Principle Bookings – Hire of Council’s Sport and Recreation Areas Weed Control / Pesticide Use Notification Plan Aug 201022 PERsonnEL Administrative Principle Delegations – Signing Forms and Correspondence Feb 2007 Aug 2007 Employment Conditions – Competency Assessment Mar 2006 Nov 2008 Employment Conditions – Employee Assistance Program Aug 2005 Aug 2006 Employment Conditions – Hours of Work Rostered Day Off (RDO) Mar 2006 Nov 2008 Employment Conditions – Hours of Work Time in Lieu Mar 2006 Nov 2008 Employment Conditions – Interest Free Loan IT Equipment Mar 2006 Nov 2008 Employment Conditions – Motor Vehicle Private Use July 2007 June 2008 Employment Conditions – Occupational Health and Safety Management

System April 2008 April 2010 Employment Conditions – Pay Periods Mar 2006 Nov 2008 Employment Conditions – Payment for Travel Time Mar 2006 Nov 2008 Employment Conditions – Personal Items – Damage/Loss Mar 2006 Nov 2008 Employment Conditions – Reimbursement of Removal Expenses April 2008 April 2010 Employment Conditions – Rental Subsidy and Council Residences Mar 2006 Nov 2008 Employment Conditions – Secondary Employment July 2006 Aug 2008 Employment Conditions – Uniforms Indoor Staff Mar 2006 Nov 2008 Employment Conditions – Use of Skills – Remuneration Mar 2006 Nov 2008 Equal Employment Opportunity – Plans Aug 2009 Establishment – Job Description Pro Forma Aug 2009 Leave – Annual and Long Service Aug 2009 Leave – Defence Force Reserves Mar 2006 Nov 2008 Leave – Emergency Services Mar 2006 Nov 2008 Leave – Sick Leave Mar 2006 Nov 2006 Occupational Health and Safety – Use of Video Surveillance (safety)

Cameras Aug 2009 Performance Appraisal – Development and Performance Review Mar 2006 Separations – Clearance for Final Pay May 2008 Aug 2012 Separations – Exit Interviews Jan 2007 Jan 2008 Training and Development Mar 2006 Nov 2008 Volunteers Sept 2005 Aug 2007 Industrial Relations Industrial Agreements – Working Agreement 2006 – 2009 July 2009



Policy Employment Conditions – Code of Conduct Employment Conditions – Computers for Senior Personnel 23 Jan 2006 Aug 2009 Employment Conditions – Rates and Charges Mar 2006 Aug 2008 Employment Conditions – Recognition of Length of Service 27 Feb 2006 Aug 2009 Recruitment – Appointment of Relief Staff – Technical Services Training and Development – Councillors 31 Mar 2008 Aug 2012 Procedure Occupational Health and Safety – Health Promotion – Alcohol and

Other Drugs July 2005 Annually23 PLanT EQuiPMEnT and sToREs24 PubLic HEaLTH25 RaTEs and VaLuaTions26 REcREaTion and cuLTuRaL sERVicEs Administrative Principle Bookings – Hire of Council Sport and Recreation Areas Jan 200627 RisK ManaGEMEnT Administrative Principle Corruption, Maladministration, Serious and Substantial Waste Jan 2006 Aug 2009 Policy Corruption, Maladministration, Serious and Substantial Waste 28 Apr 2008 Aug 2012 Inspection, Evaluation and Maintenance of Footpaths/Cycleways 23 Jun 2008 Aug 2012 Fraud Control 28 Apr 2008 Aug 2012 Gathering Information 28 Apr 2008 Aug 2012 Roads – Bitumen and Asphalt Resurfacing 28 Apr 2008 Aug 2012 Roads – Inspection, Evaluation and Maintenance 28 Apr 2008 Aug 2012 Signs as Remote Supervision 23 Jun 2008 Aug 2012 Trees – Selection, Planting, Placement and Maintenance 28 Apr 2008 Aug 2012 Procedure Footpaths/Cycleways 23 Jun 2008 Aug 2012 Gathering Information Apr 2008 Aug 2012 Roads – Bitumen and Asphalt Resurfacing Apr 2008 Aug 2012 Roads – Inspection, Evaluation and Maintenance Apr 2008 Aug 2012 Signs as Remote Supervision 23 Jun 2008 Aug 2012 Trees – Selection, Planting, Placement and Maintenance Apr 2008 Aug 201228 RoaDs29 sEWERaGE and DRainaGE Policy Applications – Trade Waste Discharge 14 Dec 2005 Aug 2009 Design and Construction – Pressure Sewerage 23 Oct 2006 Oct 2010 Procedure Pressure Sewerage Oct 2006 Oct 201030 TRaFFic and TRansPoRT31 WasTE ManaGEMEnT32 WaTER suPPLY

sEcTion 2 – sTaTEMEnT oF aFFaiRsCopies of Council’s Statement of Affairs prepared in June 2008 are available for inspection.



sEcTion 3 – conTacT aRRanGEMEnTsDocuments may be inspected at Council’s Administration Offices at Merriwa, Murrurundi and Scone, during the hours of 9.00am to 4.00pm each day, excluding public holidays.The public may be able to access documents by mail, telephone or in person, subject to the requirements relating to personal information contained in the Personal Privacy Information Protection Act Council’s Privacy Management Plan and the relevant Privacy Codes of Practice.Verbal enquires should be directed to either:

Mrs Lauren Love,Records Officer orMr Wayne Cossens,Director of Corporate Services,Telephone: (02) 6540 1100

Written requests should be addressed to:Mr Daryl Dutton,General ManagerUpper Hunter Shire CouncilPO Box 208Scone NSW 2337Facsimile: (02) 6545 2671Email: [email protected]

Council has a pre-printed application form to assist applicants in this process. Before applications are considered, the appropriate fee must be paid.





uPPER LacHLan sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe policy documents held by Upper Lachlan Shire Council as prescribed by the Act are:• the Council’s Code of Conduct• the Council’s Code of Meeting Practice• Annual Report• Annual Financial Reports• Auditor’s Report• Management Plan• EEO Management Plan• Privacy Management Plan• the Council’s policy concerning the payment of expenses incurred by, and the provision of facilities to,

Councillors• the Council’s land register• Register of Investments• Returns of the interests of Councillors, Designated Persons and Delegates• Returns as to candidates’ campaign donations• Agendas and Business Papers for Council and Committee meetings (but not including business papers for

matters considered when a meeting is closed to the public)• Minutes of Council and Committee meetings (but not including minutes of a meeting or any part of a

meeting that is closed to the public other than the recommendations of that meeting)• any Codes referred to in the Local Government Act 1993• Register of Delegations• Annual Reports of bodies exercising delegated Council functions• Applications under Part 1 of Chapter 7 for approval to erect a building, and associated documents• Development applications (within the meaning of the Environmental Planning and Assessment Act 1979)

and associated documents• Local policies adopted by Council concerning approvals and orders• Records of approvals granted, any variation from local policies with reasons for the variation, and decisions

made on appeals concerning approvals• Records of building certificates under the Environmental Planning and Assessment Act 1979• Plans of land proposed to be compulsorily acquired by the Council• Leases and licences for use of public land classified as community land• Plans of management for community land• Environmental Planning Instruments, Development Control plans and plans made under section 94AB of

the Environmental Planning and Assessment Act 1979 applying to land within the Council’s area• The Statement of Affairs, the Summary of Affairs and the Register of policy documents required under the

Freedom of Information Act 1989 • Departmental representatives’ reports presented at a meeting of the Council in accordance with

section 433Other policy / plan documentation held by Upper Lachlan Shire Council are:Debt Recovery PolicyCompanion Animal – Management PlanPublic Access to Documents Policy Private Use of Council Motor Vehicles Policy Service Delivery PolicyInteraction between Councillors and Staff PolicyCredit Card PolicyAudit and Investment Committee CharterGrievance PolicyHarassment Policy



Disciplinary PolicyBribes, Gifts and Benefits PolicyProtected Disclosures PolicyPresentations to Council PolicyFraud Control PolicyPetition – Administration PolicyFreedom of Information PolicyRecruitment and Selection PolicyOccupational Health and Safety PolicyCorporate Uniform PolicyAdvertisements PolicyVolunteer Emergency Services Staff PolicyDisposal of Council Assets PolicyInformation Technology Strategic PlanTourism Strategic PlanCommercial Filming PolicyService Recognition PolicyVolunteers PolicyInternal Control and Procedures ManualRecords Management PolicyTree Management Policy – Rural RoadsInternet and Email PolicyCouncillor Training and Development Plan PolicyFootpath Management Policy #1Trees and Tree Root Management PolicyExit Policy and Procedures, Separation – Termination PolicyLegal Proceedings Reporting PolicyEmergency Management Plan – Crookwell Swimming PoolHuman Resources Training PlanSecondary Employment PolicyTourism Signage PolicyWind Power Generation Development Control PlanAccess to Community Non-Potable Water Supply StandpipesInvestments PolicyEmployment Consideration PolicyHuman Resources Strategic PlanDisposal of Council Real Estate PolicyBorrowings / Loans PolicyExit Policy and Procedures, Separation – Termination PolicyGathering Information PolicyOn Site Sewerage PolicyPrivate Works, Project and Plant Hire PolicyPoultry Farm Development GuidelinesLegal Proceedings Reporting PolicyVolunteers Emergency ServicesPlan of Management and Playground StrategyCommunity Enhancement PolicySalary Sacrificing PolicyTransportable Relocatable Dwellings PolicyMedia PolicyLand – Subdivision (Developers) Linen Plan PolicyVandalism PolicyFund Raising Activities – Street Stall PolicyPublic Halls – Subsidised Use PolicyPurchasing – Acquisition of Goods and Services PolicyRates Hardship PolicyTourism New Event PolicyComplaints Management PolicyPensioner Concession PolicyManual Handling PolicySmoking in the Workplace Policy



Building Over Sewer PolicySafe Diving PolicyRoads – Permission to Use PolicyUse of Council Logo and Seal PolicyProtective Clothing and Equipment PolicyFirst Aid PolicyOff Street Parking PolicySun Protection – Employees PolicyGuidelines for Rural SubdivisionTaralga s64 Plan – InfrastructureTrees and Tree Root Management PolicySmoke Free Policy – Playgrounds, Playing Fields and Sporting grounds

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs for the Council has been prepared as at 30 June 2008 pursuant to this Act.

sEcTion 3 – conTacT aRRanGEMEnTsMembers of the public who wish to inspect the Statement of Affairs, Summary of Affairs or policy documents of the Upper Lachlan Shire Council should contact the Director of Finance and Administration by telephoning (02) 4830 1000 or by writing to:

The General ManagerUpper Lachlan Shire CouncilPO Box 10Crookwell NSW 2583Email: [email protected]





uRana sHiRE counciLFoi agency no. 2223

sEcTion 1 – PoLicY DocuMEnTsCouncil maintains the following Policy Documents:Policy ManualPayment of Councillors and Mayoral Fees, Expenses and FacilitiesProtected Disclosures & Internal Reporting SystemCode of ConductLocal Approvals Policy 1996Building ControlBush Fire Service Policy & Standard Operating ProceduresUrana Local Environment Plan 1990Development Control PlansCode of Meeting PracticeHousing for Staff MembersEqual Opportunity Management PlanOccupational Health & Safety PolicyRehabilitation Policy StatementPrivate Use of Council Vehicles by StaffSelection and Appointment of Staff MembersSmoking in the WorkplaceDelegations of AuthorityHire of Plant for Council worksAccess to crossings to private propertiesFloodplain Management PolicyLight Vehicle, Truck & Light Plant ReplacementAttendance at Annual ConferencesNoxious Weeds ControlHire of Plant for Council WorksUse of Council Roads by Agricultural AircraftRoad OpeningsPolicy for Infringements under SEINSTree PlantationsHiring of Community HallsCouncil Road ReservesGifts and Benefits PolicySecondary Employment PolicyDrug & Alcohol PolicyInvestments PolicySafe Driving PolicyChild Protection PolicyInternet & Email PolicyManagement PlanManagement Plan 2007/2008 to 2009/2010Training Policy (See Management Plan)Pricing Policy (See Management Plan)Corporate PlanDisaster PlanEmergency Management PlanSection 94 Contributions Plan



Minutes of Committee MeetingsMinutes of Council MeetingsRevenue Policy (See Management Plan)State of the Environment Report (See Annual Report)Annual ReportAuditors ReportBusiness PapersDisclosures RegisterInvestment Register

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Urana Shire Council is a Local Government Authority under the Local Government Act, 1993. The Council consists of nine Councillors who are elected every four years by the electors of the area. The Mayor is elected by the Councillors annually.The Council provides a Statement and Summary of Affairs in compliance with Section 14 (1) (b) and (3) of the Freedom of Information Act 1989 and Schedule 3, Clause 3 of the Local Government (Consequential Provisions) Act 1993.

sEcTion 3 – conTacT aRRanGEMEnTsApplications and inquiries regarding Freedom of Information should be addressed to:

Mr John HuntGeneral Manager,Urana Shire Council,Box 55,Urana NSW 2645.Telephone: (02) 6930 9100

Applications and inquiries can be made between 8.30 a.m. and 5.00 p.m., Monday to Friday at 30-32 William Street, Urana.





WaGGa WaGGa ciTY counciL

sEcTion 1 – PoLicY anD oTHER DocuMEnTs Wagga Wagga City Council is constituted under the Local Government Act 1993 and has the following documents available at its office (and online at www.wagga.nsw.gov.au) for inspection. Copies of some of the documents are available free of charge, some for a set fee and others for a photocopying charge.Key: • Policy documentsOther documents available for public accessaccess to information• Availability of Building Plans• Freedom of Information – Supply of Plans for Building and Development Applications• Public Access to Information Policyadvertising• Commercial Advertising at Councilcemetery and crematorium• Cemeteries – Depth of Graves• Cemeteries Grave Depths – Tarcutta and Humula• Cemetery – Reservations of Grave Sites• Cemetery after hours bookings service• Control of Cemeteries by Local Government• Crematorium – Certificates – Medical Practitioners and Medical Referee• Crematorium – Implants• Delegations of Authority to Cemetery Manager• Disposal of the remains of a “Person without Means”• Grave Digging – Monument and Rural Cemeteries• Installation of Granite Stones in Lawn Cemetery Section 2• Land for Gaves – Size of allotments• Lawn Cemetery – Official War Graves Plagues• Maintenance of gold leaf lettering on granite memorials• Memorialisation for Deceased Ex-service Personnel by the Department of Veteran Affairs• Monumental and Rural Cemeteries – Grave Digging• Monumental Cemetery – Kooringal Road – Regulations• Opening of reservations where no record exist• Registrar of Cremations• Regulations – Lawn Cemetery • Regulations governing the Lawn Cemetery• Specifications for Monumentscommunity services and Relations• A Cultural Vision For Wagga Wagga and The Local Government Area • Access and Equity Policy • Art Gallery – Acquisition Policy • Art Gallery – Community Gallery Policy • Art Gallery – Cultural Collection • Art Gallery – Cultural Policy for Children • Art Gallery – Education Policy • Art Gallery – Exhibition Policy • Art Gallery – Loan of Works • Art Gallery – Sales Policy



• Community Engagement Policy• Community Services Policy • Council Run Community Events • Events Support • Museum Collection Policy • Public Art Policy• Youth Policy Cultural PlanMajor Events Program GuidelinesSocial Plan 2003-2008corporate• Complaints Management Policy• Conflicts of Interest Policy• Fraud and Corruption Policy• Gifts and Benefits Policy• Good Governance Policy• Internal Audit Policy• Legislative Compliance Policy• Protected Disclosure Policy• Risk Management PolicyAnnual Report 2006-07Community Strategic Plan – Our City…Our tomorrow – 2008-2012Management Plan 2007-08Management Plan 2008-12 (to be adopted)council, councillors and Governance• Attendance at Conferences• Councillor Training and Development Policy• Councillors – Payment of Expenses and Provision of • Media Policy• Policy for Lobbying Councillors• Provision of information to and interaction between Councillors and Staff• Use of Council Logo and Coat of ArmsCode of Meeting Practice Code of ConductDelegations of Authority RegisterDisclosures RegisterAgendas, Business Papers and Minutes of Committee MeetingsAgendas, Business Papers and Minutes of Council MeetingsGood Governance Policy and Frameworkcustomer service• Issues Raised with Council Economic• Economic Incentives Policy Emergencies• Council Support in Community DisasterFlood Operations ManualEnvironmental• Graffiti Policy• Noxious Weeds Policy Community Sharps Management PlanCompanion Animals Management PlanEnvironmental Management System Manuals:

– Narrung Street Waste Water Treatment Plant– Kooringal Waste Water Treatment Plant– Forest Hill Waste Water Treatment Plant– Wagga Wagga City Council Pumping Stations



Class 4 Noxious Weed Management PlanState of the Environment ReportFinancial• Capital Expenditure Projects• Finance – Master funding policy• Financial Hardship• Financial Reserves for future expenditures• Investment Policy• Loan Borrowings – External• Loan Borrowings – InternalAuditors ReportGrants and Donations• Grants and Sponsorship Policy • Donations Under Section 356 of the Local Government Act Health• Food Control Policy – Commercial Operators • Public Health – Ensilage Pits • Community Sharps Management Policy Human Resources• Child Protection Policy • Employment Policy• Equal Employment Opportunity Policy• Leaseback of Council Vehicles Policy• Long Serving Employees – Gifts• OHandS Policy• Recognition of Long Serving Employees• Redundancy and RedeploymentOccupational Health and Safety Practices ManualEqual Employment Opportunity Management PlanLivestock Marketing centre• Livestock Marketing Centre • Livestock Marketing Centre Quality Policy Parks and Gardens• Signs for Parks, Gardens and Public Reserves Planning and Development Development• Compliance Policy – Development• Occupation of Caravan• Provision of Industrial LandBuilding Application – Approval RecordsBuilding Certificate RecordsDevelopment Application/Construction Certificate – Consent RecordsAmendments to the Wagga Wagga Development Control Plan as submittedEngineering Guidelines for SubdivisionsLocal Environmental Planning Instruments

– Wagga Wagga Local Environmental Plan, 1985– Wagga Wagga Local Environmental Plan – Reclassification of Public Land– Wagga Wagga Rural Local Environmental Plan, 1991

Amendments to the Local Environmental Planning Instruments as submittedPlans of Management for Community Land

– Pomingalarna Park– Willans Hill– Duke of Kent Oval– Norman Duck Oval– Ashmont Oval– Rawlings Park – Bushland Reserve– Belling Park



– French’s Field– Humula Recreation Reserve, Playground and Village– Parkland, Corner of Kooringal Road and Kulgoa Street– Hopwood Park– Wiradjuri Reserve– Sherwood Avenue Park– Surveyor Townsend Park– Brunskill Avenue Park– Fife Street Open Space– Glen Murray Reserve– Small Street Reserve

Recreation and Open Space Plan 2005Section 94 Contributions Plan 1993 – 2004Wagga Wagga Development Control Plan 2005Privacy• Privacy PolicyPrivacy Management PlanPrivacy Code of Practice for Local GovernmentProperties, Plant and Equipment• Leasing and Licensing Policy • Procurement Policy• Use of Plant and Equipment Regulatory• Council’s Powers to Restrict Hotel Trading Hours Roads• Roads Policy No. 1 – Master Roads Policy • Roads Policy No. 2 – Ownership of Roads • Roads Policy No. 3 – Activities on the Road Reserve • Roads Policy No. 4 – Infrastructure Owned by Others Within the Road Reserve • Roads Policy No. 5 – Footpaths • Roads Policy No. 7 – Processions and Events in Streets signs• Tarcutta St, Railway Underpass – Signs TourismTourism Strategy 2007-2010Traffic and Parking• Control of Carparking Trees• Roads Policy No. 6 – Street Trees • Tree Management Policy Tree Preservation OrderWaste Management and Drainage• Replacement of Stolen Kerbside Collection Bins • Sewer Policy • Stormwater Policy • Subsidy for waste disposal by Charitable organisationsGarbage Rates and ServicesOperating Manuals

– Narrung Street Waste Water Treatment Plant– Kooringal Waste Water Treatment Plant– Forest Hill Waste Water Treatment Plant– Uranquinty and Tarcutta Treatment Plant

Trade Waste Guidelines



sEcTion 2 – sTaTEMEnT oF aFFaiRsWagga Wagga City Council’s most recent Statement of Affairs is at 30 June 2008. The Statement of Affairs is included each year in Council’s Annual Report.

sEcTion 3 – conTacT aRRanGEMEnTsAny enquiries under the Freedom of Information Act concerning Council’s activities should be directed to:

Public OfficerWagga Wagga City CouncilPO Box 20Wagga Wagga NSW 2650Telephone: (02) 6926 9100Fax: (02) 6926 9199Email: [email protected]

Documents can be accessed and may be inspected at the Wagga Wagga Civic Centre during ordinary office hours. The Wagga Wagga Civic Centre is located on the corner of Baylis and Morrow Streets, Wagga Wagga and the normal hours of operation are 9.00am to 5.00pm Monday to Friday. In addition, documents are available on Council’s website at www.wagga.nsw.gov.au.





WaKooL sHiRE counciL

sEcTion 1 – DocuMEnTsIn accordance with Section 12 of the Local Government Act 1993, any person is entitled to inspect the version of the following documents free of charge.Subject to the Freedom of Information Act 1989, many documents are available for inspection by the public during office hours, without cost, under the provisions of the Local Government Act and subject to other Acts. Such documents are listed below:Annual Financial ReportAnnual ReportAppeals concerning approvalsAuditor’s ReportBusiness Papers and Minutes of Council MeetingsCandidate’s Political Contributions RegisterCode of ConductCode of Meeting PracticeCouncil’s Land RegisterCouncil’s Strategy and Management PlanCouncillor payment of expenses and provisionDevelopment Control PlanDevelopment application/consent recordsEEO Management PlanEnvironmental Planning InstrumentsFacilities PolicyInternal Reporting PolicyFees and ChargesLocal Environmental Planning InstrumentsLocal approvals and orders policiesPlans of Management of Council landRecords of approvals granted and decisions madeRecords of Building CertificatesRegister of DelegationsRegister of InvestmentsReturns of Interests of Designated personsStatement of Affairs under the FOI Act 1989Salary SystemState of the Environment ReportSection 94 Contribution PlansCopies of these documents may be supplied at appropriate costs and in the case of Building Certificate the owner’s written approval.

sEcTion 1b – PoLicY DocuMEnTs1 Governance

1.1 Code of Meeting Practice1.2 Delegation of Authority to General Manager1.3 Risk Management1.4 Occupational Health and Safety – Safety Plan1.5 Child Protection Policy and Procedures1.6 Salary System and Operating Procedures and Policy1.7 Internet and Email Access1.8 Disaster Recovery Plan



1.9 Privacy and Personal Information1.10 Procurement Policy1.11 Guarantee of Service Policy1.12 Equal Opportunity Policy1.13 Complaints Management Policy1.14 Fraud Control Policy1.15 Donation Policy

2 councillors2.1 Code of Conduct – Councillors, Delegates and Staff2.2 Provision of Information to and interaction between Councillors and Staff2.3 Role of Mayor and Councillors2.4 Councillors Fees, Expenses and Provision of Facilities and Assistance

3 staff3.1 Credit Card Facility – Senior Staff3.2 Insurance – Workers Compensation3.3 Immunisation Program – Hepatitis B3.4 Council Uniform3.5 References Under Seal3.6 First Aid Policy3.7 Smoking in the Workplace3.8 Gratuity Payments 3.9 Army Reserve3.10 Employee Disciplinary and Dismissal3.11 Upgrading and Improving Personal Qualifications or Study Tours.3.12 Carer’s Leave3.13 Union Picnic Day3.14 Staff – Sale of excess Council equipment3.15 Training Plan

i Training Plan Policyii Equal Employment Opportunity Policyiii Training Courses, Seminars and Conferences Agreementiv Education Assistance and Study Tours Policyv Competency Application of Skills Policyvi Record of Training Policyvii Induction of Employees Policy

3.16 Telephone Allowance and Mobile Phone3.17 Protected Disclosure Internal Reporting 3.18 Staff Removal Policy3.19 Staff Service Awards3.20 Nine Day Fortnight Scheme3.21 Employer Communication Devices3.22 Recruitment and Selection Policy

4 council Properties4.1 Rental of Council Dwellings 4.2 Maintenance of Council Dwellings4.3 Barham Caravan and Tourist Park

5 council Vehicles and Plant5.1 Light Motor Vehicle Policy5.2 Plant

6 Rates and charges6.1 Water Charges to Strata Units6.2 Writing Off Rates6.3 Aggregation of Land Values for Rating of vacant unsold subdivisions and community title

subdivisions.6.4 Domestic Waste charge to Pre-Schools and Scout Associations6.5 Sewerage and Filtered Water Charges – Reimbursement6.6 Water charges for Recreation Reserves and Public Halls



6.7 Water and Sewerage Charges – Revenue Policy6.8 Payment of Rates Charges and Sundry Debtors policy

7 burial/cemeteries7.1 Private Burial Sites

8 Records8.1 Records Management Policy8.2 Records Procedure Manual

9 Roads streets and bridges9.1 Kerb and Gutter and Footpath Contributions9.2 Right of Carriageway9.3 Property Name Signs9.4 Pipes and Driveways9.5 Gates and Grids9.6 Pine Hills Estate Roads9.7 Irrigation Water on Roads9.8 Culverts – under roads9.9 Road Classification Policy9.10 Advertising on Welcome to Town/Shire Signs

10 Water and Drainage10.1 Storm Water Discharge10.2 Stopcocks10.3 Back Flow Prevention Devices10.4 Water Supply Projects – Tendering Procedures

11 sewerage11.1 Effluent Services for Tooleybuc – Residential Development

12 Parks/Reserves/Public Halls12.1 Letting of Public Halls and Buildings to Itinerate Traders12.2 Slashing of Council Reserves12.3 Insurance of Assets Managed by Section 355 Committees12.4 Dollar of Dollar Grants for Section 355 Sporting, Cultural and Recreational Facilities

13 building13.1 Footings – Engineers Certificates13.2 Building Line Set back for Residential Development13.3 Floor Level for Residential Buildings and Filling of Allotments

14 Planning14.1 Mooring Sites and Licences on Murray and Edward Rivers14.2 Subdivisions – Contribution by Council14.3 Kerb and Guttering Contributions14.4 Approval to use Footpath for Commercial Purposes14.5 Flood Prone/Flood Liable Lands – Development14.6 Flood Liable Lands – Tooleybuc14.7 Flood Prone/Flood Liable Lands – Floor Heights for Rural Dwellings in the East and North

Barham Areas.14.8 Flood Prone/Flood Liable Lands, – Floor Heights for Rural dwellings and additions to rural

dwellings in flood liable areas of the Shire.15 Environmental control

15.1 Camping restrictions – Tooleybuc15.2 Companion Animals Policy

16 Waste Management16.1 Waste Charges

17 Economic Development17.1 Business Development Incentive Policy



sEcTion 2 – sTaTEMEnT oF aFFaiRsIn accordance with Section 14 (2) of the Freedom of Information Act 1989, as amended by the Local Government Act 1993, Wakool Shire Council has produced a Statement of Affairs for the period ending 30 June 2008.

sEcTion 3 – conTacTs aRRanGEMEnTsEnquiries concerning the procedures for inspecting the documents referred to in Section 1 can be made by contacting Council’s Administration Office Tualka Terrace, Moulamein between the hours of 9am and 5.00pm.

Christine Owers/FOI OfficerRecords OfficerWakool Shire CouncilPrivate Bag 40Moulamein NSW 2733Tualka TerraceMoulamein NSW 2733Phone: (03) 5887 5007Fax: (03) 5887 5103

Chris Chapman,General Manager





WaRRinGaH counciL

sEcTion 1 – DocuMEnTs HELDThe Council has available for inspection and purchase (where relevant) the following documents:1. Living Warringah Strategic Plan2. 2007 – 2010 Warringah Management Plan – includes the Revenue Policy3. 2007 – 2008 Fees and Charges4. Investment Register5. Delegations Register6. State of the Environment Report7. Minutes of Council/Committees• Council Meeting8. Plans of Management• Allenby Park, November 2000• Berry Reserve and Adjoining Foreshores, June 2000• Brookvale Park, September 2002• Brookvale Community Buildings, February 2005• Coastal Lands Plan of Management, September 2002• Dee Why Valley and South Creek Open Space Corridor, November 1996 (currently being reviewed)• Dee Why Lagoon Wildlife Refuge Plan of Management, August 2002 • District Park, April 2002• Duffys Forest Ecological Community North, Threatened Bushland Plan of Management, June 2008• Duffys Forest Ecological Community South, Threatened Bushland Plan of Management, June 2008• General Community Use, May 2005• Griffith Park, December 2005• Harbord Literary Institute and Early Childhood Health Centre, April 2008• Jamieson Park, April 2000• JJ Melbourne Hills Plan of Management, July 2001• John Fisher Park and Surrounds, November 2001• Manly Warringah War Memorial Park, July 1998• Mooramba Road Plan of Management, April 2005• General Community Use Plan of Management, May 2005• Red Hill and Golden Grove Parks, July 2000• Dee Why Town Square, June 2003• Sportsground Plan of Management, December 20079. Warringah Local Environmental Plan 200010. Warringah Development Contributions Plan11. EEO Policy12. Warringah Pittwater Manly Disaster Plan13. Warringah Pittwater Bush Fire Service Standard Operating Procedures14. Cultural Plan (2007)15. Northern Sydney Aboriginal Social Plan 200716. Recreation Strategy 1999 (currently being reviewed)17. Environmental Strategy (2001)18. Reconciliation Strategy 1998 (currently being reviewed)19. Library Strategic Plan20. Policy Register21. Land Register22. Social Plan23. Long Term Financial Plan24. Children’s and Family Services Strategy25. Local Habitat Strategy (2007)



26. Warringah Regional Multiple-Use Trail Strategy (2007)27. State of Environment28. State of Warringah29. Statement of Business Ethics30. Annual Reports

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs is available for inspection free of charge or purchase at a cost of $5.00 at Council’s Civic Centre or by contacting Council’s Team Leader Governance, Bob Pigott on (02) 9942 2444.

sEcTion 3 – conTacTs aRRanGEMEnTsWarringah CouncilCivic Centre725 Pittwater Road, Dee Why NSW 2099





WaVERLEY counciL

sEcTion 1 – PoLicY DocuMEnTsThe policy documents listed are available for public inspection free of charge at Waverley Council’s Offices. If the document is also available for purchase, a price has been listed. Copies of any documents available for inspection can be provided upon payment of a copying charge.Council also maintains records relating to many subjects including properties, legal documents, personnel and minutes of Council meetings. These records are usually available for inspection for free except in cases where refusal of access is determined according to the Freedom of Information Act 1989, the Privacy and Information Personal Protection Act 1998 or in other cases which are sub judice or relating to property valuations/transactions or other matters specified as confidential by Council.List of PoliciesAccess and Equity Policy – Aboriginal and Torres Strait IslandersAffordable Housing Strategy – August 1996Aged Housing – Plan of Management $30Annual Financial ReportsAnnual Report 2006/2007Appeals to Council – GuidelinesArtsPlus Plan (draft)Asbestos PolicyAudit of AccountsBlood Borne Communicable Diseases PolicyBondi Basin Master PlanBondi Junction Traffic and Transport Study – 2006 $10Bondi Junction Design Framework and Technical ManualBondi Junction Commercial Centre Joint Local Environmental Plan 1991 (with map) $40Bondi Junction Mall Code and Market PolicyBondi Junction Strategic PlanBondi Litter and Waste Management PolicyBondi Park – Carnivals for Charitable OrganisationsBondi Park and Pavilion Plan of Management 1995 $10Bondi Pavilion Purpose Statement – 2008Bondi/Waverley School of Arts Plan of Management 2004Bondi to Bronte Coastal Walk StudyBoundary FencesBronte Park Plan of Management 2004 $15Building Applications RegisterBuilding Waste Containers GuidelinesBurial Rights to Grave PlotsBush Regeneration Project GuidelinesBusiness Papers (Produced monthly for all Council and Committee Meetings) $750 per annumChild Care Centres – Relief Staff GuidelinesChild Care Centres, Operational Policies forChild Care Facilities – Plan of ManagementChildren’s Services PolicyClothing and Collection BinsClose Circuit Television PolicyCoastal Reserves Plan of Management (Draft) $10Code of Conduct for Councillors – 2007Code of Conduct for Staff, Delegates and Volunteers – 2007Code of Practice – Amenities for Construction WorkCode of Meeting Practice (last amended November 2006) $10



Committees of the Council: Structure and ResponsibilitiesCollection Management Policy (Waverley Library Service).Communications Action Plan 2005Community Bus Policy Community Markets PolicyCommunity Safety PlanCommunity Services for Older People – Planning and Provision OfCommunity Services Leasing PolicyCommunity Services Policy Complaints Management Policy (last reviewed 2007)Computer Usage and Workplace Surveillance GuidelinesConstruction Work Code of Practice (last updated 2005)Consultation Policy and GuidelinesCorrespondence Policy StatementCouncil Committees – Structure and ResponsibilitiesCouncil Property RegisterCouncil Seal – Policy and ProceduresCorruption Prevention PlanCouncillors – Declaration of InterestsCouncillors Expenses and Facilities Policy 2007Defence Forces – Reserve TrainingDelegation of Authority – RegisterDevelopment Consent RegisterDisability Action Plan and Access PolicyDiscrimination and Harassment PolicyDocument Access PolicyDrain Blockage PolicyEconomic Development Policy and GuidelinesEnvironmental PolicyEqual Employment Opportunity Grievance ProceduresEqual Employment Opportunity Management Plan and PolicyFootpath Gardens Policy (revised 2008)Garbage Receptacles – ApprovedGenetically Engineered/Modified FoodsGraffiti Management Policy 2006Greenlinks PlanGrievance ProceduresGuidelines for Acquiring/Leasing Council PropertyGuidelines for Council’s Conduct CommitteeGuidelines on Leave without PayHazardous Substances PolicyHeritage Study $125 for complete setHigher Duties PolicyHot Water Systems – SafetyHousing – Criteria for Selection of Tenants for Council PropertiesHousing Policy – September 1990 $10Housing for Older People PolicyHuman Resources Strategic Plan 2005Injured Workers Reporting ProceduresIn Line Skating – Bondi Beach PromenadeIntegrated Stormwater Management PlanInternal Reporting Policy – Protected Disclosures – 2007Investment Policy – 2007Investment StrategyLandscaping of Traffic Management Devices – Guidelines 2001Leasing of Community Facilities PolicyLeaseback of Council VehiclesLeave Without Pay GuidelinesLibrary Policy and Objectives 1986, as amended 1989Lifeguard Operations ManualLocal Approvals Policy: Activity Applications



Local Approvals Policy: Display of Goods on FootpathLocal Approvals Policy: Moveable Footway SignsLocal Orders Policy $30Local Waste Management Plan – May, 1999.Looking Good Strategy 2006Management Plan 2007-2011Meeting the Religious and Ceremonial Obligations of StaffMobile Phone Towers Policy (Draft) – May 1997Motor Vehicle Users ManualMulti Cultural Policy No Smoking PolicyOccupational Health and Safety Constitution and Safety PolicyOccupational Health and Safety HandbookOffshore SandminingOzone Protection PolicyParticipative Work Design GuidelinesPart Time Work GuidelinesPay PolicyPayment of Expenses and the Provision of Facilities for Councillors 2006Pensioner Rates – Payment by Instalments – Penalty for Late PaymentPerformance Management GuidelinesPersonnel and Staff Position File ProceduresPesticides Use Policy and Notification PlanPocket Parks PolicyPower Boats – Control ofPrivacy Management Plan (2007)Precinct PolicyProcurement of Goods and Services PolicyProtective Clothing and Equipment Code of PracticePublic Art PolicyPublic Domain Improvement PlanRates – Deferment of – Pensioners (see Pensioner Rates)Records Management Policy (last up dated 2007)Recruitment Procedures ManualReference under SealRegister of InvestmentsRehabilitation Procedures PolicyRenewable Timbers PolicyResidential Strategy – August 1996 $10Responsible Dog Ownership Policy (Draft)Retirement/Resignation – Date of TerminationReturns of Interests of Councillors, Designated Persons and DelegatesReturns as to Candidates’ Campaign DonationsRisk and Emergency Management Manual Roller Shutters and Grills on Shopfronts in Oxford Street MallSale – Small Parcels of LandSewerage/Stormwater Drain Blockage PolicyShopping Trolleys – AbandonedSick Leave Absenteeism Management PolicySignificant Tree RegisterSkills and Performance Assessment ProceduresSmall Parks Plan of Management (Draft)Social Plan 2005 – 2010 Volume 1 and Volume 2Sponsorship Grants and Donations PolicySSROC Greenhouse Strategy for Southern Sydney $15Staff – AppointmentStaff – Christmas LeaveStaff HandbookState of Environment Report 2005/2006Statement of AffairsStatement of Business Ethics



Street Trading PolicyStormwater PolicyStormwater Management Plans (Waverley area) DraftStudies Assistance GuidelinesSun Protection GuidelinesTamarama Park Plan of Management (2007)Technical Manual – Landscape DesignTemporary and Casual Employment GuidelinesThomas Hogan Reserve Plan of Management (draft)Tourism Policy and Visitor Management StrategyTraining Plan (LandD Plan)Transportation Policy (2002)Tree Management Plan 2006Tree Vandalism PolicyUse of Council Reserves by Commercial Fitness GroupsVisitor Management – Tourism Policy (draft) 2008Volunteering Policy and StrategyVital Records Protection and Disaster Recovery Plan (2004)Waste Avoidance and Resource Recovery PlanWaste Collection – Rear loading Compactor vehicles – GuidelinesWaste Reduction StrategyWaverley Affordable Housing Study – July 1996Waverley Affordable Housing Program – April 1999Waverley Aged Housing Plan of ManagementWaverley Child Care Plan of ManagementWaverley Cemetery Plan of Management (draft 2005)Waverley Community Living Project Policy and Procedures ManualWaverley Community Survey 2003Waverley Development Contribution Plan 2006 (Section 94 Plan) $20Waverley Development Control Plan 2006 $120Waverley and Woollahra Local Disaster PlanWaverley Local Environmental Plan 1996 with amendments $30Waverley Local Environmental Plan 1996 – LEP Zoning map $35Waverley Local Environmental Plan 1996 – LEP Heritage map $25Waverley Park Plan of Management 1993 $10Waverley Strategic Plan – Waverley Together 2005Waverley Transportation PolicyYouth Services Policy

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe 2008 Statement of Affairs for Waverley Council is available from Waverley Council Chambers. Telephone (02) 9369 8129.

sEcTion 3 – conTacT aRRanGEMEnTsRequest for information and access to documents can be directed to:

Robert HoganDivisional Manager – Governance, Administration and Executive SupportWaverley CouncilPO Box 9Bondi Junction NSW 2022 Telephone: (02) 9369 8129

Formal requests under the Freedom of Information Act 1989 and Privacy and Personal Information Protection Act 1998 must be made in writing and be accompanied by payment of an application fee.Waverley Council’s Customer Service Centre is located at 55 Spring Street Bondi Junction, 2022. The Centre is open to the public from 8.30a.m. to 5.00p.m. Monday to Friday. Waverley Library is at 32-48 Denison Street, Bondi Junction and is open Monday to Friday from 10.00a.m. to 9.00p.m., Saturdays from 9.30a.m. to 3.00p.m and on Sundays from 1.00p.m. to 5.00p.m.

Kim Anson, General Manager





WELLinGTon counciL

sEcTion 1 – PoLicY DocuMEnTsThe following policy documents are available at the Council’s Office for inspection:• Code of Conduct• Code of Meeting Practice• Development Contribution Plans• Strategic Corporate Management Plan• Delegations of Authority Register• Development Control Plans

– Environmental Planning Instruments– Interim Policy Orders– Local Approvals Policy

• Emergency Management Plan• Emergency Services Policy• Fence Policy/Code• Local Orders Policy• Local Approvals Policy• State of the Environment Report• Tree Preservation Order• Advertising Code• Annual Report• Auditors Report• Business Papers

– Minutes of Committee Meetings– Minutes of Council Meetings

• Disclosures Register• Investment Register• Building Certificate Records• Building Application/Approval Records• Development Application/Consent Records• Flat Code and Car Parking Code• Bed and Breakfast Accommodation 1997• Footway Restaurants and Footpath Obstructions• Code of Practice – Councillors Access to Information and their Interaction with Staff• Councillors Access to Information and their Interaction with staff• EEO Policy• Privacy Code of Practice• Investment Policy• Emergency Response Procedures• Outdoor Dining Code• Payment of Expenses and Provision of Facilities to Mayor and Councillors• Protected Disclosures Policy• Employee related policies• Customer Service Policy• Complaints Handling Policy• Gifts and Benefits Policy



sEcTion 2 – sTaTEMEnT oF aFFaiRsIn accordance with Section 14 (3) (b) of the Freedom on Information Act 1989, Council has available its Annual Statement of Affairs which includes a register of all publicly available documents. The Statement of Affairs may be accessed by contacting Council’s Director of Corporate Services.

sEcTion 3 – conTacT aRRanGEMEnTsAll enquiries in relation to Council’s activities, including access to the above documents must be addressed to:

Mr Allan DiveDirector, Corporate ServicesWellington CouncilPO Box 62 Wellington NSW 2820Telephone: (02) 6845 2099Fax: (02) 6845 3354Email: [email protected]: www.wellington.nsw.gov.au

Inspection of the policy documents may be arranged by contacting the above officer during normal office hours and at the address as set out below:

Wellington CouncilNanima CrescentWellington NSW 2820Normal Office Hours: 9.00 am-5.00 pm, Monday to Friday.





WEnTWoRTH sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsWentworth Shire Council has the following policy documents available for inspection under Section 14 (1) (b) and (3) of the Freedom of Information Act 1989.

aDMinisTRaTion PoLiciEs:AdvertisingAmalgamations and BoundariesAnnual/Long Service Leave/Sick Leave/Carers Leave/Bereavement(Compassionate) LeaveChild ProtectionCode of ConductCode of Meeting PracticeCollection and Recording of Information PolicyComplaints Handling PolicyCouncil Reports/Supplementary ReportsCouncil MeetingsPublic ForumsCouncil VehiclesCouncillors Legal ExpensesCriminal OffendersDelegated AuthorityPlant and EquipmentFreedom of Information ActMedia StatementsOccupational Health and SafetyPre-SchoolsRatesRecords Management PolicyStaff and CouncillorsSuperannuationTrainingTravel for Interstate and OverseasFiltered WaterWater – Metering for Commercial and Industrial PremisesAboriginal Lands CouncilSewerage Services Rates PolicySmoking in the WorkplaceRecruitment SelectionSecondary EmploymentCommunication DevicesFreeman Shire of WentworthCompetitive NeutralityEEO and Workplace BehavioursHigher DutiesOvertime and Time in LieuComplaints PolicyCouncillorInduction TrainingRostered Days OffInternal Reporting SystemGifts and BenefitsCouncillor Access to Information and Interaction between Councillors and Staff



Public ForumsEmployee Confidentiality Agreement Policy. LocaL LaWs PoLiciEs:Dog ControlNoxious WeedsPollutionDumping of Radio Active SoilAlcohol Free ZonesNuclear Free ZoneEnforcementLocal Orders. FinancE PoLiciEs:Council issued Credit CardsContribution to Kerb and Guttering and FootpathDonations and Provision of Financial Assistance PolicyInvestmentsProcurement and Tendering Policy. Water – Namatjira Avenue SettlementWriting Off Rate Charges and DebtsPayment of Expenses and Provision of FacilitiesFraud ControlPublic Recreation ContributionsFinance for future GrowthPensioner ConcessionsPayment of Expenses and Provision of FacilitiesDeferred Payment SchemeStaff Gratuity SchemeWater – Industrial Water Pricing PolicyTEcHnicaL sERVicEs PoLiciEs: Footpaths Inspection, Evaluation and MaintenanceLevee BanksParks and ReservesPrivate WorksRamps and GridsRoadsRoad Tourist SignSewerage ServicesStormwater DrainageStreet LightingShowgroundsSigns as Remote SupervisionStreet TreesTrees and Tree Root ManagementWater – Control and Flood Prone LandWater – Requirements for Construction WorksKerbing,Guttering,FootpathsHallsAsset DisposalcoMMuniTY DEVELoPMEnT PoLiciEs:Capital ContributionsCarnivals, Sideshows, etcDevelopment Guidelines – Agricultural Buffers Urban Land/Rural LandFlood Liable LandFloodplain Management CommitteeGenetically Modified AgricultureHeritageMooring SitesNotices Environment Operations ActPlanning



Sporting FacilitiesStreet StallsSubdivisions – Policy for Financial Development Incentives – Subdivisions Water Policy – Water Right Transfer – Water – Rural 1CWater – Rural Residential LandoTHER PoLicY/DocuMEnTs:Annual Report, Code of ConductManagement PlanStrategic Corporate PlanWentworth Shire Council Local Environmental Plan 1993Statement of Business EthicsDisaster PlanAnnual Audited Financial StatementsMinutes of Council MeetingsPrecuniary Interest of Senior Staff and CouncillorsState of the Environment PlanDraft Drought Management PlanWater and Sewer Business PlansRegister of Community and Operational LandSocial PlanSection 94 Contribution Plan

sEcTion 2 – sTaTEMEnT oF aFFaiRsThe Council’s most recent Statement of Affairs has been prepared to June 2008. This is available for inspection at Council’s Civic Centre office.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to documents under the Freedom of Information Act should be made in writing and addressed to Council’s Freedom of Information Officer as follows:

Terri MaguireDirector Corporate and Community ServicesWentworth Shire CouncilPO Box 81Wentworth NSW 2648Telephone: (03) 5027 5027Hours: 9:00 am-5:00 pm





WiLLouGHbY ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsCouncil has the following policy documents, registers, reports, codes, Local Environmental Plans and Development Control Plans available for inspection:administrative• Advertising – Council Ovals• Advertising on Public Telephone Boxes• Amplification – election campaigning• Anonymous Material• Brochures with Rates Notices• Code of Conduct for Community Representatives• Code of Conduct for Volunteers• Communications• Complaints Handling • Consultative Committee Protocols• Contracts • Corporate Image• Council Agendas• Council Documents – For Review/Amendment• Council flyers – copies of• Documenting Interviews and Calls• Exhibition of Items• Files Access • Film and Television Locations Policy• Freedom of Information • House Numbering• Key to the City• Litter Bins for Advertising Purposes• Management, Audit and Reporting Procedures – Out-sourced Projects• Mobile Phones• Nuclear Free Council• Personal Computer Policy• Petitions• Plaques • Privacy and Personal Information Protection Act • Privacy Management Plan• Protected Disclosures Act• Representations to Governments • Sale of Public Land• Street Numbering• Surveillance Camera – Access to Tapes • Tenders• Use of Council Seal• Web Policybuilding/Development• Application For Approvals – Refund of Fees• Application For Demolition of a Building• Asbestos Policy• Assessment of Development Applications• Building Certificates – Refund of Fees



• Council-owned land – Owner’s Consent Building/Development Applications• Development Applications – Assessment by Community Services• Dividing Fences Act – Council Responsibilities• Fees – DAs/BAs – Heritage Controls• Fire Safety Policy• Floor Space Bonus • Informal Planning Meetings• Linen Plans – Release of• Mediation in Approval Process • Rezoning-Federally-owned Public Landcommunity• Access and Equity Policy• Access to the Internet• Child Care Facilities – Guidelines • Civic Place Gifts Policy• Commission Salespeople For Charities• Community Copying Service• Community Grants Scheme • Council Crest and Corporate Mark – Use of • Cultural Policy• Display of Publicity Banners• Endorsement of Community Projects and Events• Endorsement of Local Community Organisations • Humanitarian Response Policy• Library Code of Conduct• Local Community Facility – Fees and Charges • Progress Associations – Meeting Venues• Public Art Policy• Racist/Offensive Messages and Material in the Library• Recycling Receptacles in Public Places• S356 Donations to Charitable Community Groups• Sponsorship• Tennis Courts – Lighting of• Transport Arrangements • Waste Free Events• Willoughby Collection Policycompliance unit• Unauthorised Building Work Enforcementcouncil and councillors• Addressing Council Following Site Inspections• Addressing Council Meetings• Code of Conduct• Code of Meeting Practice• Conference Attendance• Conflict of Interest• Council Committees• Council Inspections Delegation of Authority• Council Meeting Format• Councillors’ Record Keeping• Councillors’ Access to Information• Councillors’ Car Parking• Councillors’ Contact with Solicitors• Delivery of Business/Additional Papers• Expenditure Recommendation• Gifts and Benefits• Legal Assistance for Councillors• Meeting and Function Times• Non-S377 Committees – Administration



• Payment of Expenses and the Provision of Facilities to Councillors• S377 Committees – Administration• Tape Recordings of Council Meetings• Ward Councillors Committeescouncil owned or Managed Properties• Bicycle Parking Spaces• Footway merchandise Display Policy• Footway Restaurants• Graffiti management• Lease of Tennis Courts• Property Maintenance – Leased Premises• Sale or Lease of Council Land• Tennis Courts, Northbridge – Hire of• Trumper Pavilion – kitchenFinance/Purchasing• Cashier’s Shortages• Disposal of Assets• Expenditure on Plant/Equipment• Filming Fees• Investments• Petty Cash • Purchasing• Rates • Refunds – Holiday Activity Centres• Self-Funded Retirees Domestic Waste Service • Veterinary Costs – Seized DogsHuman Resources• Children’s Services Division – General hygiene and communicable diseases• Conferences – Attendance by employees• Council Vehicles – Private use of• Gratuities• Higher Grade Pay• Interest-Free Loans• Local Govt Assoc. Annual Conference – Staff attendance• Public Service Medal Nomination• References for staff• Rehabilitation Policy/Procedure• Safety

• Policy• Personal Protective Clothing and Equipment

• Service Awards• Smoking in the Workplace• Staff Matters – Senior staff input when Council deals with staff matters• Staff – Pre-employment Medical Examination• See also Human Resources Policies and Procedures Manualopen space• Bushcare Program• Line Marking of Sporting Fields• Nature Strips in Willoughby• Noxious Weed Bamboo• Public Domain Memorial and Local Site Acknowledgement Policy• Sporting Fields – Sunday Use• Sporting Ovals – Lighting• Street Tree Lopping• Street Trees



Roads/Footpaths/Drains• Damage to private sewer mains from roots growing in nature strips and public parks• Drainage Contribution Plan • Inter-allotment drainage• Kerb ramps – wheelchairs• Kerb crossings – construction/materials• Laneway access• Lease of Unused Public Road• On-site stormwater detention• Street Signs – House NumberingTransport• Bus Shelters• Provision of Bicycle RacksEnViRonMEnTaL PLanninG insTRuMEnTs• Willoughby LEP 1995 (as amended)• Regional Environmental Plan No. 5, Chatswood City Centre, (as amended)PaRKs PLans oF ManaGEMEnT• Bales Park• Castle Cove Park and Golf Course• Chatswood West Ward parks• Cortile Reserve Castlecrag• Five Parks – Willoughby Park, Naremburn Park, O H Reid Reserve, Greville Street Reserve• Flat Rock Gully and Bicentennial Reserve• Forsyth Park• Griffin Reserves Castlecrag• Middle Harbour Ward Parks• Naremburn Ward Parks• Northbridge Ward Parks• Parks in Chatswood CBD• Rotary Athletic Field and Gore Hill Park• Skateboard and Rollerblade FacilitysEcTion 94 conTRibuTion PLans• Open Space, Recreation and Community Facilities• Child Care• Drainage• Car Parking• Road and Traffic/Transport Management• St Leonards Roadworks• Chatswood City Centre – Open Space and Recreation FacilitiesDEVELoPMEnT conTRoL PLans• Willoughby Development Control PlanManaGEMEnT PLan anD buDGET 2008-2013Council has created a Management Plan and Budget that details Council’s vision, goals and strategic planning for the period 2008-2013

sEcTion 2 – sTaTEMEnT oF aFFaiRsIn accordance with the Freedom of Information Act a Statement of Affairs was prepared during June 2008



sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to documents held by Council should be directed to:

The Public OfficerWilloughby City CouncilPO Box 57Chatswood NSW 2057Phone: (02) 9777 1000Fax: (02) 9411 8309 orEmail: [email protected]

Information on Council services and activities and Council Minutes and Agendas can be obtained via Council’s Internet site: www.willoughby.nsw.gov.au Council’s office hours are 8:30 am to 5:00 pm, Monday to Friday (except Public Holidays).

Nick Tobin,General Manager





WinGEcaRRibEE sHiRE counciLFoi agency no. 2236

sEcTion 1 – PoLicY DocuMEnTsIn accordance with the Local Government Act 1993, anyone is entitled to inspect the current version of the following documents free of charge:Documents may be inspected during office hours Monday to Friday, 8.30am to 4.30pm at the Civic Centre, Elizabeth Street, Moss Vale NSW.Adjoining owners notification (see Notification of Adjoining Owners Policy)Advertising CodeAnnual Reports including Annual Financial ReportsAuditors ReportBudget (see also Management Plan)Building application/approval recordsBuilding Line PolicyBusiness PapersCode of Conduct (per Section 440 of LGA)Code of Meeting PracticeContributions Plans (see also Section 94 Contributions)Delegations of Authority RegisterDevelopment application/consent recordsDevelopment Control PlansDisaster PlanDisclosures Register (see also Pecuniary Interest Returns)EEO Management PlanExpenses and Facilities Policy (concerning the payment of expenses incurred by, and in the provision of facilities to, Councillors)Fees and Charges (see Revenue Policy)General Manager’s Quarterly ReportsInternal Reporting Policy (for the purposes of the Protected Disclosures Act)Investment RegisterLibrary Annual ReportLocal Environmental PlansLand RegisterLocal Approvals PolicyManagement Plan Minutes of Committee MeetingsMinutes of Council MeetingsMotor Vehicle Policy (see Private Use of Council Vehicles Policy)Notification of Adjoining Owners PolicyOccupational Health and Safety CodeOccupational Health and Safety Committee PolicyOrganisational Employment related PoliciesPecuniary Interest Returns (see also Disclosures Register)Plans of management for community landPolicy RegisterPricing Policy (see also Management Plan)Private Use of Council Vehicles PolicyRehabilitation PolicyRevenue Policy (including Fees and Charges)Section 94 Contributions Plans (see Contributions plans)



Smoke Free Work Environment PolicyState of the Environment ReportStatement of Affairs – FOISummary of Affairs – FOISubdivision CodeTendering PolicyWingecarribee Shire Map Council Managed Halls ListVolunteer Managed CommitteesCommunity HallsRate Payments OptionsGuidelines for keeping poultryTighter Controls for Dangerous dogsList of Parks Gardens and Reserves in Wingecarribee ShireOrders on Premises Not in a Safe or Healthy ConditionWingecarribee Shire Issues and Actions 2006 – 2010Community Care and Support for Older People, People with a disability and CarersGeneral Burning Approvals -TownsGeneral Burning Approvals -Rural Areas and VillagesGeneral Burning Approvals -Shire at a glanceClean Air Regulation – Fact SheetRules for Backyard Burning Guidelines for Pile Burning with RFS diagramsWingecarribee Webb (newsletter)Bushfire Management Plan (x12)Bush Fire Prone Land Reserve Management Plans (x12)Handling of Liquid WastesStoring Liquid WastesResponding to spillsPreventing SpillsReducing Liquid WasteWOFE Program29 Management Plan 2003 – 2008Recommended Erosion and Sediment ControlsBurradoo Bu2 Catchment Assessment StudyWSC Pesticide Notification PlanLocal Management Plan Noxious WeedsNoxious Weed Management Plan Noxious Weed General Fact SheetNoxious Weeds ActNoxious Weed Declarations 2006Section 18 Notice to Control Noxious WeedEnvironmental Weeds of the Southern HighlandsBowral Country Golf Course Plan of Management X 3Roadside Mowing UrbanRoadside Mowing RuralWhat is Roadside VegetationGuidelines for Assessment of Tree Removal Applications Flow ChartApplication to Remove Roadside VegetationState of the Environment ReportsDECC Composting Guide Tree Removal Application FormNSW Greywater Usage GuidelinesKeeping your plants and soil healthy with grey waterLTW Fees and ChargesLTW FAQ 2007-2008Robertson Sewerage Scheme UpdateGreen Waste Shire Wide Information BrochureCommercial Service Information PamphletManaging waste from Construction SitesRecycling Service



Waste Service Disposal Fees and Charges for bringing waste to the RRC2007-2008 Waste Collection CalendarThe Draft LEP Maps X 20Where is the plan exhibited and what information forums will there be. X 5Locality Discussion Paper X 18Thematic Discussion Papers X 17Background Papers X 9How to make a submission X 2Land Reclassification X 31Bundanoon Plan – May 2007May 2007 onwardsDeveloper Contribution Plan Beaconsfield Road Moss Vale Development AreaWingecarribee DCP X 33Shire Significant Development InformationDevelopment Co-ordination Unit Information Shire Significant Development Draft LEP 124Standard Notes for SubdivisionPossible Urban Release Sites X 6 Wingecarribee Social Plan X 7Feasibility Study – Wingecarribee Enterprise ZonePlan Documents x 10 Individual Precinct Plans X 22General Information Alcohol Free ZonesMoss Vale – Alcohol Free ZonesMittagong – Alcohol Free ZonesBowral – Alcohol Free ZonesBicycle Information and SafetyUnformed Roads Fact SheetUnformed Roads Policy Wingecarribee Shire Council MapA Short History of Wingecarribee Shire CouncilHistory of Wingecarribee prior to 1981

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs as at 30 June 2008 has been prepared in accordance with Section 14 (1) and (2) of the Freedom of Information Act and is available for inspection during office hours at the Civic Centre, Elizabeth Street, Moss Vale.

sEcTion 3 – conTacT aRRanGEMEnTsCouncil has procedures in place for accessing information (other than the policy documents listed above), which require completion of a ‘File Access Request’ form, to record requests and to facilitate ease of access, in accordance with Section 12 of the Local Government Act. Any reasonable request for access to documents held by Council is considered and wherever possible access will be arranged free of charge. However, photocopying charges will apply.If information is not available under Section 12 of the Local Government Act then a person may make a formal application under the Freedom of Information Act for access to documents held by Council. Formal applications must be made in writing accompanied by a fee of $30.00 and addressed to:

The Freedom of Information OfficerWingecarribee Shire CouncilPO Box 141Moss Vale NSW 2577

Applications for a review of a determination regarding an (FOI) application must also be made in writing to the General Manager and accompanied by a fee of $40.Inquiries may be directed to the Freedom of Information Officer by telephoning (02) 48680 888 during business hours Monday to Friday, 8.30am to 4.30pm.





WoLLonDiLLY sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsThe following is a list of policy documents held by Wollondilly Shire Council:GoVERnancEAccess to InformationAdvertising PolicyAmalgamation of Rural Properties for Rating PurposesArchival MaterialChristmas/New Year ClosureCommunity Title Rates and ChargesCouncillors Fees, Expenses and FacilitiesCreating PoliciesDealing with ComplainantsDebt RecoveryDeclaration of Pecuniary and Conflict of InterestsEmployment and Retention of Quality StaffEqual Employment OpportunityExemption from Payment of Garbage RatesFlag Flying PolicyGuidelines for TenderingGuidelines for TenderingHarassmentIllegal Drug and AlcoholInappropriate Communication with Council, Councillors and StaffInternal ReportingInternet and Email AccessInterstate and Overseas TravelInvestment PolicyKeeping of Animals in Wollondilly Shire OrdersManaging Volunteers’ SafetyMedia LiaisonOccupational Health and SafetyOccupational Health and Safety ConsultationOn-Charging of Fees and CostsPay Administration SystemProject Management – Works by Volunteers and Committees on Council PropertiesProvisions for Employee LeavePublic RelationsRating CategoriesRating ExemptionsRecords ManagementRepresentation of Council – Municipal Association ConferencesRisk ManagementSkin Care/ClothingStaff – Attendance at Meetings of Council and CommitteesStaff – Claim for Court ExpensesStaff – Employment of ApprenticesStaff – Loss of Personal PropertyStaff – Retirement/Resignation GratuitiesStaff – Traffic RegulationsStreet Numbering



Verbal AdviceWorkplace Smoking Workplace SmokingcoMMuniTY Behaviour Guidance and Management (WCS)Child Protection (WCS)Clothing Bin CollectionsCommunity BusCommunity Members’ Support for Council – RecognitionComplaints, Disputes and Grievances (WCS)Critical Incident (WCS)Door Knock AppealsEffective Service Delivery (WCS) Ethical Conduct (WCS)Facilities and Equipment (WCS)Interaction with Staff, Carers and Children (WCS)Local Ethnic AffairsNutrition Health and Safety (WCS)Privacy, Confidentiality and Information (WCS)Recruitment, Professional Development and Selection of Carers (WCS)Role of Community Services in CouncilEnViRonMEnTAerated Waste Water Treatment SystemKeeping of Animals in Wollondilly Shire OrdersNoxious Weed ControlPhosphorous ActionTree Preservation OrderPLanninGBackyard BurningCommercial Use of Public Footpaths and Roadside VergesConstruction, Installation and Use of Swimming PoolsContributions – Kerb, Gutter and FootpathsCouncil and Delegated Determination of Development ApplicationsCouncil and Delegated Determination of Development ApplicationsDevelopment Control PlansElection Signs in Public PlacesErection of Igloos and Hothouses associated with Intensive HorticultureFences and Road Reservations – Road ReconstructionFilming RightsGas Scare Gun operation for the protection of Horticulture Crops from Bird damage, within Wollondilly

ShireGuidelines for the erection of Fencing on Allotments in the vicinity of Easements and WatercoursesHoardingsIssuing Section 149 CertificatesLandscape GuidelinesNaming of Streets and Roads and/or Council FacilitiesNature StripsNotification of Development Applications to CouncillorsPicton Interim Local FloodProperty EntrancesRequirements for Works affecting WatercoursesResited Dwelling ProcedureRestorationsRoad ClosuresSection 94 Contribution PlanStreet LightingStreet Signs – Commercial, Directional and Business DirectionalStreet Stalls



assETsAccounting and Asset ManagementBudget and Priority of WorksCommunications DevicesCorporate Property PolicyDisposal of IT EquipmentMotor VehiclesPurchasing PolicyStrategic Management of Councils AssetsUpgrading a Council Hall

sEcTion 2 – sTaTEMEnT oF aFFaiRsA Statement of Affairs is available from the Council office, 62-64 Menangle Street, Picton NSW 2571.

sEcTion 3 – conTacT aRRanGEMEnTsWritten requests for inspection of policy documents should be directed to:

The General ManagerWollondilly Shire CouncilPO Box 21Picton NSW 2571

Inspection of the documents can be undertaken at the Administration Building, 62-64 Menangle Street, Picton from 8.00am to 4.00pm, Monday to Friday.Requests for access to information/documents under the Freedom of Information Act 1989 should be directed to the Public Officer (02) 4677 1100.





WoLLonGonG ciTY counciL

sEcTion 1 – PoLicY DocuMEnTsThe Council has the following policy documents available for public inspection and/or sale:a LocaL EnViRonMEnTaL PLansWollongong Local Environmental Plan No. 38 (as amended)City of Wollongong Local Environmental Plan 1990 (as amended)Wollongong City Centre Local Environmental Plan 2007b DEVELoPMEnT conTRoL PLans (as amended)DCP 49 Residential DevelopmentDCP 53 Brompton Road RedevelopmentDCP 55 Thirroul Village CentreDCP 94.7 Community Land Management PlanDCP 94.24 Brighton Lawn Management PlanDCP 99.1 Complying DevelopmentDCP 99.2 Exempt DevelopmentDCP 00/6 Industrial Land at Berkeleyc coDEs, PoLiciEs anD GuiDELinEsAbrasive Blasting Industry – Code of PracticeAccess to Council Information and StaffAccounting ProceduresAdvertising of Significant Engineering WorksAlcohol Free ZonesAllocation of Community Facilities to Community GroupsAmusement DevicesApplications to Build Retaining WallsApproval for Building DemolitionApproval Requirements for Septic Tanks and Sewerage Management SystemsAuthorities to Enter Land and Undertake WorksBank Guarantees or EquivalentBed and Breakfast AccommodationBotanic GardenBulli CemeteryBurial RightsBurials at Berkeley Pioneer CemeteryBushcare Groups ManagementCamping on Land Owned and Controlled by CouncilCash CollectionsCircus Performances on Council Controlled LandCity Beach Plan of ManagementCity Centre Street Camera Program Code of PracticeCivic FunctionsCivil Works Notification PolicyClothing Collection Bins on Council LandCode of Business EthicsCode of ConductCode of Meeting PracticeCommercial Leases of Council LandCommunity and Sporting Group RentalsCommunity EngagementCommunity Recognition Program



Computer Systems Acceptable UsageConcrete or Brick Paved Footpath ConstructionsConduit Blockage PolicyConference Attendance by CouncillorsConference Attendance by Reference Group and Committee MembersConflicts of InterestControl of Food Handling Premises and VehiclesControl of Pollutants from Horse Stables Exercise Yards and Grazing AreasControl of Specific Activities on PremisesControl of Surface Water FlowCorporate Records ManagementCorporate SponsorshipCouncil Procurement of Legal ServicesCouncil Property Leases and Licences – Provision of Liability ProtectionCrime PreventionCrypt WallsDealing with Difficult CustomersDelegation of Council Functions to Lord Mayor and Chief Executive OfficerDesignated PersonsDevelopment Administrative UnitDevelopment Application Referral Guidelines to Access Reference GroupDevelopment Assessment and Compliance Notification PolicyDevelopment of Land which may be Subject to InstabilityDisposal of Impounded ItemsDisposal of Library ItemsDisposal of Minor AssetsDisposal of RecordsDistribution and Disposal of MulchDistribution of Income from the Reclassification and Sale of Community LandDistribution of PlantsDistribution of Trees and ShrubsDonated Library MaterialDonation RequestsEnvironmental Risk Assessment of Industrial Premises – AuditingErection of a FenceEvacuate PremisesFarmland RatingFilming in the IllawarraFire SafetyFloral EmblemFootpaths MowingFormal Adoption by Council of Exhibited Development Control Plans and LEPsFormulation of Council PoliciesFraud ControlFull Monument – Wollongong Lawn CemeteryFunding Allocation ProcessGeotechnical Development Control PlanGifts and Benefits PolicyGlass Free AreasGrant of Drainage Easements through Council Land Classified CommunityHardship Assessment FrameworkHolding of Cremated RemainsHousebound Library ServiceIdentification and Protection of Significant Trees and Vegetation HabitatsIllegal Articles on Roads and FootpathsIndigent Burials and CremationsIndustrial Codes of Practice – Smash repair, Auto Dismantlers and Service StationsInfants and Children’s Section – Wollongong Lawn CemeteryInformal Planning ConferencesInformation Technology – SecurityInformation Technology Policy and Procedures



Installation of Solid Fuel HeatersInsuranceInterest Payable – Default by Lessees and LicenseesInter-Library LoansInternal Reporting – Protected DisclosuresInternet StrategyInvestmentIslamic BurialsKeeping of Animals or BirdsKeeping of PigeonsKeira Village Park Plan of ManagementKerb and Guttering ConstructionKerbside House NumberingLand Subject to SlipLeases and Licences – Council Land and BuildingsLeave Premises or not to Enter PremisesLegal Costs Payable by Lessees and Licensees of Council Premiseslegal Services to CouncilLibrary Display FacilitiesLibrary Meeting RoomsLighting Off Road Shared PathwaysLoans Limit for Library BooksLocal Ethnic Affairs Policy StatementLocal Studies PhotographsLord Mayor’s Sport Recognition AwardsLow Profile Headstone Beam Section – Wollongong Lawn CemeteryMall CodeManagement of AssetsManagement of Council’s WebsiteMedia ProtocolMeetings – On Site and in HouseMini Bikes and Tail BikesMobile Food Vans and Kiosks in MallMobile PhonesMotor Vehicle ManagementNew Coal Washery Refuse in SubdivisionsNew PositionsNon resident and Visitor Membership of the LibraryNormal Distance – Kerb and Gutter ChargeNoxious PlantsOn-Site Stormwater Detention CodeOutdoor Restaurant Liaison and ComplianceOutdoor RestaurantsParking Infringement NoticesParking Policy for Wollongong CBD Entertainment UsersPayment of Expenses and Provision of Facilities to CouncillorsPayment of Fee to Deputy Lord Mayor or Acting Lord MayorPensioner RatesPesticides NotificationPlacement of Newspaper Advertisement on Behalf of CouncilPlayground ProvisionPram RampsPremises are Kept in a Safe or Healthy ConditionPreparation of Confidential and Strictly Confidential ReportsPresentations at Councillor Briefing ForumsPrivacy Management PlanProcedural Guidelines for Independent Chairpersons Conducting Public HearingsProcurement Policy and ProceduresProperty AddressingProperty Sales – Minor MattersProtection of Public Land from Vehicular Vandalism



Public Access ForumPublic Access to Documents and InformationPublic ArtPublic Exhibition of Development ApplicationsPublic Private PartnershipsPurchase and Sale of Properties by CouncilPurchase CardRainwater TanksRate HardshipRate Subsidy – Retirement CentresRates Debt RecoveryReclassification and Sale of Community LandRecovery of Council Property from Second-Hand Dealers and PawnbrokersReduction or Waiver of Fees for Community HallsReference and Information ServicesRemediation of Contaminated LandRentals – Illawarra Community Housing Trust LtdReplacement of Lost Library BooksResource Allocation for Marketing ActivitiesRevitalisation of Port Kembla VillageRisk ManagementRoad Closure and Purchase ApplicationsRoad Naming PolicyRussell Vale Golf Course FeesSale of Land for Unpaid Rates and ChargesScarborough cemeterySchool Use of Council Swimming PoolsSection 94A Development ContributionsSecurity – Council and Committee MeetingsServices for Older PeopleShared Sports FieldsSignage to Enhance Community SafetySister City and Friendship City RelationshipsSiting of Telecommunications and Radio Communication FacilitiesSmoking in Council Buildings and Places of WorkSponsorship of External Events and ActivitiesStamp Duty – Liability for PaymentSubdivision Design CodeSurf Club Sponsorship SignageSurveillance of EmployeesSustainability PolicyTravel to and Attendance by Officers at Functions held Outside CouncilTree Management OrderUrban Design Assessment PolicyUse of Aquatic FacilitiesUse of Capacity in Bulk Mailing of Rate NoticesUse of Confidential InformationUse of Council Equipment by EmployeesUse of Human Waste FacilityUse, Re-Use and Reservation of Burial SitesValuations for the Sale of Council LandVehicular Crossings – Accredited and Authorised paving ContractorsVoluntary Workers – Provision for Division to Pay Financial RecompenseWaiver of Council LiabilityWaste Collection and Disposal From PremisesWollongong FlagD GEnERaL PubLicaTionsManagement of AssetsAnnual ReportAnnual Financial Reports



Auditor’s ReportManagement PlanCouncil’s Land RegisterRegister of InvestmentsReturns of the Interests of Councillors and designated personsBusiness Papers for Council and committee MeetingsMinutes of Council and Committee MeetingsRegister of DelegationsRecords of Approvals granted and decisions made on Appeals concerning ApprovalsRecords of Building CertificatesPlans of Land proposed to be compulsorily acquired by the CouncilLeases and Licences for use of Public Land classified as Community LandPlans of Management for Community LandRegister of Council Policies

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil’s Statement of Affairs dated 30 June 2008 is available free of charge from the Public Officer.

sEcTion 3 – conTacT aRRanGEMEnTsEnquiries in relation to access to documents held by Council may be made to:

The Public Officer – Lyn KofodWollongong City Council Administration Building41 Burelli StreetWollongong NSW 2500Telephone: 4227 7092

between 9.00 am and 5.00 pm weekdays





WooLLaHRa counciLFoi agency no. 2239

sEcTion 1 – PoLicY DocuMEnTsThe Council has the following Policy documents available for public inspection and/or purchase.a. Local Environmental Plans• Woollahra LEP 1995.• Woollahra LEP No. 27 – relevant to Strickland House, Vaucluse.b. Development control Plans• Residential Development Control Plan (1999). • Residential Development Control Plan (2003).• Development Control Plan for Off-Street Car Parking Provisions and Servicing Facilities.• Bishopscourt Development Control Plan.• Edgecliff Commercial Centre Development Control Plan.• Double Bay Centre Development Control Plan.• Development Control Plan for School and College Development.• Development Control Plan for No. 9 Cooper Park Road, Bellevue Hill.• Access Development Control Plan.• Hawthornden Development Control Plan.• Development Control Plan for 188 Oxford Street Paddington [Royal Hospital for Women DCP].• Babworth House Development Control Plan.• Paddington Development Control Plan 1999.• Paddington Development Control Plan 2008.• Rose Bay Centre Development Control Plan.• Development Control Plan for 118 Wallis St, Woollahra.• Development Control Plan for part of 13 Albert Street, Edgecliff.• Woollahra Development Control Plan – Exempt and Complying Development.• Development Control Plan for Advertising and Notification of Development Applications and Applications

to Modify Development Consents.• Watsons Bay Development Control Plan.• Woollahra Heritage Conservation Area Development Control Plan.• Kilmory Development Control Plan.• Telecommunications and Radiocommunications Development Control Plan.• Child Care Centres Development Control Plan.• White City Development Control Plan.c. codes• Landscape Code (11/7/88).• Private Stormwater Code (1/2/90).• Code for Advertising Signs (1987).• Underground Cabling Code (1997).• Mobile Phone Towers and Public Health Code (1997).• Code for Building Sites.• Code for Footpath Restaurants.• Code for the Control and Regulation of Noise on Building Sites.• Code for Satellite Communication Dishes and Similar Structures.• Code for the Installation of Solar Hot Water Heating.• Code for Spa Pools, Hot Tubs and Similar Structures.• Council Code for Siting of Swimming Pools.• Code for Television Antenna and Radio Transmitters/Aerials.• Code for Tennis Courts.



d. Policies, strategies, Guidelines• Policy for the Application of State Environmental Planning Policy No. 1 – Development Standards

(20/1/86).• Urban Run-Off Management Strategy (27/5/91).• Double Bay Strategic Plan (26/6/95).• Amusement Centre Policy (1980).• Enforcement Policy (16/04/2007).• Playground Policy (11/3/2002).• Playground Strategy (11/3/2002).• Community Partnership Program (26/8/2002).• Community Services Policy (5/9/2005).• Policy for the Sponsorship of Events and Activities (27/3/2006).• Community Grants Policy (10/4/2006).• Recreational Needs Assessment and Strategy (2006).• Community Consultation Policy and Guidelines for Communicating and Consulting with the Community

(13/6/06).• Community Cultural Relations Statement (14/8/06).• Public Art Policy (9/10/06).• Reconciliation Statement (13/11/06).• Policy and Procedures for Footway Restaurants and Display of Goods (2004).• Leasing and Licensing Policy for Council controlled land.• Policy for sale of Council land.• Council road closure and sale procedure.• DA Guide 2007.• Rose Bay Centre Public Domain Improvements Plan.• Double Bay Public Domain Improvements Plan.• Woollahra Traffic and Transport Study (2001).• Water Craft Storage on Public Land Policy (2007).• Commercial Fitness Training on Public Open Space Policy (2007).e. General Publications• Code of Meeting Practice.• Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors Policy.• Register of Disclosures by Councillors and Designated Persons.• Campaign Donations.• Code of Conduct.• A guide for contractors, consultants and suppliers (Code of Conduct).• A guide for volunteers (Code of Conduct).• Register of Council Policies.• Annual Report.• Annual Financial Report and Estimates.• Auditors Report.• Management Plan.• State of Environment Report.• Statement of Affairs.• Register of Investments.• Register of Delegations.• Register of Building Certificates.• Land Register.• Minutes of Council and Committee Meetings.• Business Papers for Council and Committee Meetings.• Soil and Water Management (1998).• Significant Trees Register – July 1991 (Volumes 1 to 4).• Tree Preservation Order (2006).• Special Requirements for Structural Details for Earthquake Design (1995).• Protected Disclosures Policy.• DA Register.• Development Consent Register.• Woollahra Social Plan (2002-2007).• Conflict of Interest Policy.• Privacy Management Plan.



• Committee Policies and Procedures.• Application Assessment Panel Policy and Procedures.• Woollahra Municipal Council Cultural Plan (2003).• Woollahra Ageing and Disability Services Strategy (2005).• Woollahra Children’s Services Strategy (2005).• Access to Information Policy.• Gifts and Benefits Policy.• Investment Policy.• Rock Anchor Policy.• Crime Prevention Plan.• Disability Action Plan 2001.• Pesticide Use Notification Plan (2007 – 2012).• EEO Management Plan (2008 – 2009).• Recreational Needs Plan (2006).f. section 94 contribution Plans• Woollahra Section 94 Contribution Plan (2002).• Royal Hospital for Women Section 94 Contribution Plan (9/2/98).g. section 94a contributions Plan• Woollahra Section 94A Development Contributions Plan (2005).h. Plans of ManagementIn accordance with the Local Government Amendment (Community Land Management) Act 1998, the Council is currently revising all Plans of Management. Until this process is finalised, the Plans of Management already adopted (below) will apply:• Rushcutters Bay Park, Yarranabbe Park and Plantation Reserve (2005).• Redleaf (1997).• Woollahra Park (2001).• Cooper Park (2001).• Trumper Park (1996).• Robertson Park (2004).• Christison Park (1996).• District Park (1996).• Natural Area (Foreshore) (1996).• Local Parks (1995).• Regional Parks (1996).• General Community Use (1996).• McKell Park (1995).• Drainage Reserves (1997).• Harbourview Park (2001).• Sir David Martin Reserve (2004).• Lyne Park (2003).• Royal Hospital for Women Park (2005).

sEcTion 2 – sTaTEMEnT oF aFFaiRsCouncil has published a Statement of Affairs as at June 2008.

sEcTion 3 – conTacT DETaiLsCopies of these documents are available from:

The Customer Service Centre,Woollahra Municipal Council,536 New South Head Road,Double Bay NSW 2028PO Box 61,Double Bay NSW 1360Telephone: (02) 9391 7000Fax: (02) 9391 7044Email: [email protected]: www.woollahra.nsw.gov.au





Yass VaLLEY counciL

sEcTion 1 – PoLicY DocuMEnTsYass Valley Council has the following documents available for inspection or purchase:• The Council’s Code of Conduct• The Council’s Code of Meeting Practice• 2006/2007 Annual Report• Annual Financial Reports• Auditor’s Report• 2007/2008 – 2009/10 Management Plan• 2006-2011 Community Plan• The Council’s policy concerning the payment of expenses incurred by, and the provision of facilities to

Councillors• The Council’s land register• Register of investments• Returns of the interests of Councillors, designated persons and delegates• Agendas and business papers for Council and committee meetings (but not including business papers for

matters considered when part of a meeting is closed to the public)• Minutes of Council and committee meetings, but restricted (in the case of any part of a meeting that is

closed to the public), to the resolutions and recommendations of the meeting• Any codes referred to in the Local Government Act • Annual reports of bodies exercising delegated Council functions• Local policies adopted by the Council concerning approvals and orders• Equal Employment Opportunity Management Plan• Disaster Plan• Personnel Policy Register• Council’s Policy Register• Pricing Policy• Internal Reporting Policy• Council’s Code Register• Plans of Management for Community Land –

(a) General Community Use Areas(b) Parks(c) Sports grounds(d) Natural Areas

• State of the Environment Report• Subdivision Code• Tree Preservation Orders• Register of Delegations• Disabled Access Policy• Private Use of Council Vehicles Policy• Records of approvals granted, any variation from local policies with reasons for the variation, and decisions

made on appeals concerning approvals• Records of building certificates under the Environmental Planning and Assessment Act 1979 (NSW)• Environmental planning instruments, development control plans and contributions plans made under the

Environmental Planning and Assessment Act applying to land within the Council’s area• Plans of land proposed to be compulsorily acquired by the Council• Leases and licences for use of public land classified as community land• Plans of land proposed to be compulsorily acquired by the Council• The register of graffiti removal work kept in accordance with section 67C of the Local Government Act• The Statement of Affairs, the Summary of Affairs and the Register of Policy Documents required under

the Freedom of Information Act • All files and other documents of a non-confidential nature



sEcTion 2 – sTaTEMEnT oF aFFaiRsYass Valley Council’s most recent Statement of Affairs has been prepared to 30 December 2007.

sEcTion 3 – conTacT aRRanGEMEnTsRequests for access to documents held by Yass Valley Council and subject to the Freedom of Information Act 1989 and the Privacy and Personal Information Protection Act must be made by written application and accompanied by a fee of $30.00.The application should be directed to:

The FOI CoordinatorYass Valley CouncilPO Box 6Yass NSW 2582

Council documents may be inspected and/or purchased at Yass Valley Council, 209 Comur Street, Yass between 8.30am to 5.00pm Monday to Friday.





YounG sHiRE counciL

sEcTion 1 – PoLicY DocuMEnTsSubject to the Freedom of Information Act 1989 and Section 12 of the Local Government Act 1993, Young Shire Council holds the following documents which may be accessed for inspection.• The Council’s Code of Conduct• The Council’s Code of Meeting Practice• Annual Report• Annual Financial Reports• Auditor’s Report• Management Plan• EEO Management Plan• The Council’s policy concerning the payment of expenses incurred by, and the provision of facilities to,

Councillors• The Council’s Land Register• Register of Investments• Returns of interests of Councillors, designated persons and delegates• Returns as to candidates’ campaign donations• Business papers for Council and Committee meetings (but not including business papers for matters

considered when a meeting is closed to the public)• Minutes of Council and Committee meetings (but not including Minutes of a meeting of any part of a

meeting that is closed to the public other than the recommendations of that meeting)• Any codes referred to in the Local Government Act 1993• Register of delegates• Annual reports of bodies exercising delegated Council functions• Local policies adopted by the Council concerning approvals and orders• Records of approvals granted and decisions made on appeals concerning approvals• Records of building certificates• Plans of land proposed to be compulsorily acquired by the Council• Leases and licences for use of public land classified as community land• Leases and licences for use of public land classified as community land plans of management for community

land• Environmental planning instruments, development control plans and plans made under Section 94AB of

the Environmental Planning and Assessment Act 1979 applying to land within the Council’s area• The Statement of Affairs, the Summary of Affairs and the Register of Policy documents required under

the Freedom of Information Act 1989• All files and other documents of a non-confidential nature

sEcTion 2 – sTaTEMEnT oF aFFaiRsNot applicable.



sEcTion 3 – FREEDoM oF inFoRMaTion PRocEDuREs anD conTacT PRocEDuREsPublic access to documents held by Young Shire Council will be subject to the Freedom of Information Act 1989 or Section 12 of the Local Government Act 1993 and confidentiality restrictions imposed by Council. The latter restrictions will only be applied where the request for information is deemed to compromise issues of privacy, commercial or legal considerations.Access to documents held by Young Shire Council and subject to the Freedom of Information Act must be made by written application accompanied by a fee of $30.00.The application should be directed to:

The FOI Co-OrdinatorYoung Shire CouncilLocked Bag 5Young NSW 2594

Prior to making an application it is suggested that the applicant contact Council’s FOI Officer (02) 6382 1688 as some information may be provided as part of a free community service.





DEPaRTMEnT oF coMMERcE

sEcTion 1 – PoLicY anD GEnERaL PubLicaTions

oFFicE oF THE DiREcToR-GEnERaLinternal audit –• Reporting Corrupt Conduct, Maladministration and Serious and Substantial Waste of Public Money Policy

December 2005• Business Ethics Statement November 2005Enquiries: Freedom of Information Coordinator, Level 22, McKell Building, 2-24 Rawson Place, Sydney between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9372 8720, Facsimile: (02) 9372 8733.

coRPoRaTE sERVicEs and REViEW• Corporate Plan• NSW Department of Commerce Occupational Health and Safety and Injury Management Policy

Statement• NSW Department of Commerce ICT Strategic Plan 2006-2010• Internet and Email Use Policy• Acceptable Use of Information and Information Systems Policy• Graduate Recruitment Policy• Student Placements Guidelines• Study Time Leave and Assistance Policy• Study Leave for the Public Sector Management Course Policy• Children in the Workplace Policy• Family and Community Service Leave Guidelines and Procedures• Smoke Free Workplace Policy

coMMunicaTions anD aDVERTisinGThe following publications and information can be accessed at www.advertising.nswp.commerce.nsw.gov.au:• Advertising Peer Review Overview• Peer Review Workbook

oFFicE oF FaiR TRaDinGFair Trading investigations• Alteration/Replacement of Odometers in Motor Vehicles Procedure• Notice to Show Cause Procedures under Motor Dealers Act• Suspension of Licences Guidelines under section 64A of the Fair Trading Act 1987.• Enforceable Undertakings Guidelines• Substantiation Notice GuidelinesEnquiries: Manager, Fair Trading Investigations Branch, Level 3, 1 Fitzwilliam Street, Parramatta between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9895 0416.Real Estate investigations• Commissioner’s Guidelines on Supervision under section 32 of the Property Stock and Business Agents

Act 2002• Estimated Selling Price Guidelines for Agents (Property Stock and Business Agents Act 2002)• Guide for considering applications by licensees, former licensees or their personal representatives for not

taking Disciplinary Action, Prosecution Action or the Issue of Penalty Notices for Failure to Audit Trust Books and Records and Lodgement of an Audit Report or Statutory Declaration with the Commissioner under sections 111 and 113 of the Property, Stock and Business Agents Act 2002.

• Guide to applying for an exemption under section 31 of the Property Stock and Business Agents Act 2002 from having a licensee-in-charge at each place of business



• Guide re: Disqualified Persons section 16 (1) (O) Property Stock and Business Agents Act 2002Enquiries: Manager, Real Estate Investigations Branch, Level 3, 1 Fitzwilliam Street, Parramatta between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9895 0511.operational Priorities and intelligence• Formal Caution Manual• Penalty Notice Manual• Guidelines for Use of Statutory Notices and Powers• Office of Fair Trading Compliance Policy• Public Warning Statements – Procedures and GuidelinesEnquiries: Manager, Operational Priorities and Intelligence Branch, Level 3, 1 Fitzwilliam Street, Parramatta between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9895 0513.Legal services Division• Prosecution Policy and Guidelines• Guideline regarding Intervention by Minister or Commissioner for Fair Trading in Legal Proceedings• Legal Assistance Guidelines• Subpoena ProceduresEnquiries: Director, Legal Services Division, Level 3, 1 Fitzwilliam Street, Parramatta between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9895 0153.Registry of co-operatives and associations• Formation kits for co-operatives

– Registry of Co-operatives and Associations – role and services– A guide to co-operatives– How to form a co-operative– Formation meeting for a co-operative– Model rules for co-operatives– Guide for using model rules– Co-operatives Development Grants Program – fact sheet– Co-operatives Development Grants Program – guidelines– Standard forms of disclosure documents– Comparative table of business structures– Compliance checklist for co-operatives– Co-operative directors – a guide to duties and responsibilities– Co-operative membership

• Standard rules for:– Housing co-operatives– Co-operatives that are also registered clubs

• Model rules co-operatives for:– Co-operatives– Incorporated associations

• Approved forms for:– Co-operatives– Incorporated associations– Co-operative housing and Starr-Bowkett societies

• Search request forms for:– Co-operatives– Incorporated associations– Co-operative housing and Starr-Bowkett societies

• Setting up an incorporated association• Running an incorporated association• How to incorporate as an association checklist• Information sheets for incorporated associations• Application forms and guide for incorporated associations• Application for registration of a funeral fund• A guide to making application for registration of a funeral fundEnquiries: Registry of Co-operatives and Associations, 154 Russell Street, Bathurst between the hours of 8.30am-5.00pm, Monday to Friday. Telephone: (02) 6333 1400, Toll Free: 1800 502 042, Fax: (02) 6333 1444.



Policy and strategy• Consumer Credit Code Guidelines – Objectives, Criteria and Process• Ministerial Council on Consumer Affairs (MCCA) Uniformity Agreement – administration of laws

regulating the provision of Consumer Credit• Sponsorship Policy• Policy on Ex-gratia Payments• Property agency industry – Commissioner’s Guidelines for Continuing Professional Development• Home Building Act 1989 – Commissioner’s Guidelines for Continuing Professional Development• Home Building Continuing Professional Development Program – Criteria for assessment for courses• Home Building – Guidelines for Assessing and approving owner builder courses• Property agency industry – Best Practice Guidelines for marketing training programs and recording

participant outcomes• NSW Consumer Protection Awards – Protocol Document – renamed NSW Fair Trading Awards Protocol

Document• Media Policy• Guidelines for Exemptions from the Home Warranty Insurance Requirements under the Home Building

Act 1989• Your Opinion Counts (customer feedback system)• Customer Service Standards (Statement of Guarantee of Service)• Policy on Establishment of Continuing Professional Development for Regulated Industries• Copyright and Website Linking Policy• Scheme for the Accreditation of Service Providers to Undertake Contestable Works: Information for

Applicants and Application Forms• Guidelines issued by the Commissioner for Fair Trading to assist agents when publishing photographic

advertisements• Privacy Management Plan• Privacy Code of Practice for the NSW Department of Fair TradingEnquiries: Office of the Deputy Commissioner for Fair Trading, Level 9, McKell Building, 2-24 Rawson Place, Sydney between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9338 8908.Home building service• Home Building Licensing Procedures Manual – May 2008Enquiries: Director, Home Building Licensing, Level 4, 1 Fitzwilliam Street, Parramatta, between the hours of 9am-5pm, Monday to Friday. Telephone: 9895 0850.• Mediation Services and Compliance Procedures Manual – May 2008Enquiries: Director, Mediation Services and Compliance, Level 4, 1 Fitzwilliam Street, Parramatta, between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9895 0801.• Home Building Insurance Services (BIGCorp) Procedures Manual – May 2008• The Fair Trading Administration Policy and Procedures Manual• Conditions of Approval – Approved Private Providers of Insurance• Market Practice Guidelines (general) – made as a condition of approval under section 103A of the Home

Building Act 1989• Market Practice Guidelines (for home warranty insurance issued to owner builders) – made as a condition

of approval under section 103A of the Home Building Act 1989• Claims Handling Guidelines – made as a condition of approval under section 103A of the Home Building

Act 1989• External Complaint Handling Protocols and Procedures relating to InsurersEnquiries: Director, Insurance Services, Level 8, 2-24 Rawson Place, Sydney, between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9777 8880.

Fair Trading services• Community and Industry Grants Programs Policy and Procedures• Financial Counselling Services Program Funding Guidelines• Property Services Grants Program Funding Guidelines• Home Building Grants Program Funding Guidelines• Tenants’ Advice and Advocacy Program Funding Guidelines• Home Building Advice and Advocacy Service Pilot Guidelines• Rental Bond Board Grants Program Funding Guidelines



• Co-operatives Development Grants Program – Fact Sheet• Co-operatives Development Grants Program Funding Guidelines• No Interest Loans Scheme Fact Sheet• No Interest Loans Scheme Funding Guidelines• Motor Vehicle Industry Grants Program Funding Guidelines• Property Services Compensation Fund Procedures ManualEnquiries: Office of the Executive Director, Fair Trading Services, Level 8, 2-24 Rawson Place, Sydney between the hours of 9am and 5pm, Monday to Friday. Telephone: (02) 9619 8777.customer services• Customer Services Handbook• Home Building Disputes Procedures Manual• General Information Sheet – Vehicle Repair Disputes• Glovebox Companion to Trouble Free Car Repairs• Answering “Reputation Check” Enquiries Protocol• Guidelines for Handling Customer Enquiries Concerning Reputation Checks on TradersEnquiries: Office of the Director, Customer Services Division, Level 6, 1 Fitzwilliam Street, Parramatta between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9895 0380.Property and Licensing• Renting Services Procedures Manual• Rental Bond Lodgement and Revenue Procedures• Rental Bond Refunds ProceduresEnquiries: Manager, Renting Services Branch, Level 8, 2-24 Rawson Place, Sydney between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9377 9023.REVs – Register of Encumbered Vehicles• Show Cause matters – procedures• REVS Penalty Notice Manual• Telephone Vehicle Enquiry Procedure• REVS-RTA Verification Link• Stolen Vehicle Enquiry Procedures• REVS Certificate Procedures• Section 8 (5) Retrospective Certificate Procedure• Fine Default Enquiries• Written Off Vehicle EnquiriesEnquiries: General Manager, REVS, Level 3, 1 Fitzwilliam Street, Parramatta between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 9895 2726.safety and standards• Electrical Equipment Safety Requirements in NSW – Explanatory Notes• New South Wales Products Safety Committee – Information for MembersEnquiries: Manager, Safety and Standards Branch, Bradfield Road, Lindfield West between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 8467 4449.Trade Measurement• Trade Measurement Act – Certification Scheme Administration Guide• Trade Measurement Policy for the conduct of retail and industrial inspection, verification, in service

inspection (re-verification), certification, observation and rejection of trade measuring instruments• Trade Measurement Enforcement PolicyEnquiries: Manager, Measurement and Technical Services, Bradfield Road, Lindfield West between the hours of 9am-5pm, Monday to Friday. Telephone: (02) 8467 4450.Office of Fair Trading publishes a range of publications for the public, a full list of which is displayed on the Office of Fair Trading website at www.fairtrading.nsw.gov.au or by phoning Office of Fair Trading on 13 32 20.



oFFicE oF inDusTRiaL RELaTionsThe Office of Industrial Relations has the following policy documents available for inspection and/or purchase:• Charging and Pricing Guidelines• Various policies and procedures relating to work specification and operational matters, including:• Guidelines for Accepting Industrial Complaints• Workplace Targeting Policy and ProceduresNote: Where copies of policy documents are required, a photocopy fee of 20 cents per sheet is payable. However, in all cases, documents are only charged for when the total value of an individual request is $10.00 or more.Enquiries: Office of Industrial Relations also has a variety of current brochures, pamphlets, newsletters and booklets containing information on New South Wales industrial relations matters available to interested members of the public, some free of charge and others for a nominal fee. A full list of these publications is included in the Department of Commerce Annual Report and more information regarding OIR publications can be obtained by contacting the Office of Industrial Relations on 13 16 28 or by visiting the Office of Industrial Relations website www.industrialrelations.nsw.gov.au .Any inquiries concerning applications, procedures for inspecting and purchasing policy documents and Statements of Affairs should be made to:

FOI CoordinatorNSW Office of Industrial RelationsExecutive OfficerLevel 23, McKell Building2-24 Rawson PlaceSydney NSW 2000Telephone: (02) 9020 4505Facsimile: (02) 9020 4730

oFFicE oF PubLic WoRKs anD sERVicEsProject Management• Colour Scheme Primary Schools $800.00 (CD)• Colour Scheme Secondary Schools $1200.00 (CD)• Design Standard ($450.00)• Education Research Facilities Group Gazette (subscription $15.00)• Energy Management in New South Wales Schools $35.00• Improving Workshop Safety $225.00• Landscape Design Standard $150.00 (CD)• Primary and Secondary Schools Facilities Standard $850.00 (CD) and $75.00 (Summary).• Primary School Facilities Standard $450.00 (CD)• Playing Safe: Guidelines for the Installation and Maintenance of Playground Equipment in NSW

Government Schools $50.00• School Specification Standard ($450.00) or each Section ($55.00)• Secondary School Facilities Standard $550.00 (CD)• Secondary Schools Summary – $75.00• Sunshade in Schools $15.00• Windows and Doors Drawing Set $140.00 (14 drawings @ $10 each)• Built to Teach: Designed to Learn (secondary schools $100) and Space to Teach: Room to Learn (primary

schools $75) $150 (DVD combined)• Landscape Management in NSW Schools $35.00• Special Education Facilities Standards $350.00 (CD)• Primary and Special Education Facilities Standards $650.00 (CD)• Secondary and Special education Facilities Standards $750.00 (CD)• Primary, Secondary, Special Education Facilities Standards $1,050.00 (CD)Contact: Cecilia Wilson Telephone: (02) 9372 8697, Email: [email protected]• Paradise Purgatory Hell Hole: The Story of the Saunders Sandstone Quarries Pyrmont” ISBN 981-05-

5922-4 Author Robert Irving ($29.95)• “Sandcastle--Australian Museum” DVD 30 Minute film. Subject--the stone conservation work carried

out under the Minister for Commerce’s Centenary Stonework Program on The Australian Museum ($25.00)



• “Sandstone Ghosts, Wind and Water” VHS 30 Minute film. Subject--the stone conservation work carried out under the Minister for Commerce’s Centenary Stonework Program on the National Art School, Darlinghurst ($25.00)

• “Where the Stones Talk” VHS 30 Minute film-on the stone conservation work carried out under the Minister for Commerce’s Centenary Stonework Program and the philosophy of George Proudman (OAM) former Public Works Master Stonemason ($25.00)

Contact: Ron Powell Telephone: (02) 9372 8526, Email: [email protected] Water solutions• NSW Tide Charts, $5.50 per copyContact: Rob Jacobs, Technical Specialist, Manly Hydraulics Laboratory, Telephone: (02) 9949 0240, Email: [email protected] produced two hundred and two (202) Reports for clients in 2007/08 (mostly sewer system gauging reports). However, only eleven (11) MHL Reports are available under FOI legislation as indicated below.Manly Hydraulics Laboratory (prices vary – contact Publications Officer)• MHL1804 Coffs Harbour and Bellinger River Region January 2008 Flood Summary• MHL1803 Clarence River January 2008 Flood Summary• MHL1802 Richmond River January 2008 Flood Summary• MHL1801 Tweed River January 2008 Flood Summary• MHL1787 Brunswick River Tidal Data Collection April to November 2007• MHL1766 NSW Wave Climate and coastal Air Pressure Annual Summary 2006-07• MHL1754 NSW Central Coast and Metropolitan June 2007 Flood Report• MHL1755 NSW Hunter Valley June 2007 Flood Report• MHL1756 NSW Hawkesbury and Nepean June 2007 Flood Report• MHL1763 NSW Estuary and River Water Levels Annual Summary 2006-07• MHL1765 Coastal Rainfall Annual Summary 2006-07Contact: Megan Jensen, Publications Officer, Manly Hydraulics Laboratory, Telephone: (02) 9949 0266, Email: [email protected] Architect’s OfficeThe Quantity Surveying group within the Government Architect’s Office prepare and publish the NSW Building Price Index (BPI) which is the cost index recognised by Treasury and Government agencies to forecast price movements in the building construction industry.• Building Price Indices $165 per annum including quarterly updates available on the Internet (including

GST)• Concise Method of Measurement for Building Works $33 (including GST)Contact: Vincent Shaw Telephone: (02) 9372 8311, Email: [email protected]

GoVERnMEnT cHiEF inFoRMaTion oFFicE (Gcio)The following publications and information can be accessed at www.gcio.nsw.gov.au• Acquisition of IMandT Guideline• Authentication – Digital Signatures Guideline• Authentication and Security• Approved Mobile Data Radio Service (MDRS) Network Equipment• Benefits Management Plan Guideline• Benefits Realisation Register Guideline• Business Case Development Guideline• [Government] Broadband Services• Broadband Service – Technical Highlights• [Government use of] Broadband• Back Office Application Consolidation• Broadband Services – Program of Works• Billing and Reporting for MDRS Network Users• Call Centre Establishment Guideline• Call Centre Operation Guideline• Change Management Guideline• Chief Information Officer Guideline



• Code of Conduct and Ethics Guideline• Contracting Out Guideline• CIO Executive Council• Customer Interaction Hub• Customer Services Hub• Channels and Access• Emergency Information Management• Establishing MDRS• Facilitators Handbook Guide to accompany the video [I wish] it wasn’t me• Five Priority Areas• Front-line Service Delivery• Front-line Services• Government Licensing Project• Government Selected Application Systems (GSAS)• Government Telecommunications Agreements• Government Telecommunications Agreements – QandA• Government Radio Network• Getting Connected to MDRS• HTML Templates and Cascading Style Sheets• Information Security• Information Security Guidelines V1.1• ICT Infrastructure• Interoperability• ICT Procurement• ICT Governance• Information Management• Incident Notifications• Information Management Guidelines• Key Highlights at a Glance• Labelling Sensitive Information – Guide• Line of Business Services• Mobile Data Radio Services• Mobile Data Radio Technology• Maintenance Standards• Network Overview• Network Structure and Function• Network Manager• Network Contact List – MDRS• NSW Government Website Style Directive• Overview MDRS• Privacy Training Program• People First – NSW Government ICT Strategic Plan• Post Implementation Review Guideline• Project Management Guideline• Project Risk Management Guideline• Providing Information and Services Using the Internet:• Quality Management Guideline• Radio Communications – Program of Works• Return On Security Investment (ROSI)• Service Costing Methodology• Style Directive Compliance• Style Directive Guidance• Strategic Governance Framework• Shared and Federated Client Authentication• Telecommunications• Telecommunications Convergence – Programs of Work• Telecommunications Purchasing in NSW Government• Telecommunications Service Agreements• Use of the Internet for Electronic Messaging• User Helpdesk Facility• Using the MDRS Network



• Wireless Broadband Plan• Wireless Broadband Initiative – QandA• X.500 Directories Part 1 – Directory Architecture• X.500 Directories Part 2 – Core Directory Information Tree and Schema

nsW PRocuREMEnTThe following publications and information can be accessed through the links:• http://www.dpws.nsw.gov.au/Government+Procurement/Procurement+System/Procurement+System.

htm• http://www.dpws.nsw.gov.au/Government+Procurement/Government+Procurement+Publications/Gove

rnment+Procurement+Publications.htm• http://www.managingprocurement.commerce.nsw.gov.auGeneral• Tendering Guidelines• Direct Negotiationconstruction• Procurement System for Construction (various publications)• Security of Payment Act Information• Guidelines for Construction Procurement Valued to $1 Million• Capital Estimating Guidelines for Construction (Draft)• Procurement Methodology Guidelines for Construction• Project Agreements• Environmental Management Systems Guidelines• Industrial Relations Management Guidelines• Insurance for Government Construction Projects Guidelines• Occupational Health and Safety Management Systems Guidelines (and supporting documents)• Prequalification of Service Providers Guidelines• Quality Management Systems Guidelines (and supporting documents)• Training Management Guidelines• Consultant Performance Reporting and Exchange of Reports between Government Agencies

Guidelines• Contractor Performance Reporting and Exchange of Reports between Government Agencies Guidelines

(Construction)• Aboriginal Participation in Construction Implementation Guidelines (and supporting documents)Goods and services• Implementation Guidelines Employment and Outwork Obligations (and supporting documents)• NSW Government Preference Scheme• Procurement Cards (P-Cards) and Expense Management Software• Procurement Planning Guidelines• Service Contracting Guidelines• Risk Management• Simple Procurement• Economic Development• Environmental Management• Occupational Health, Safety and Rehabilitation• Service Provider Performance Management• Disposal• Reverse Auction.• Prequalification Scheme for ICT Consultantsebusiness solutionsA range of publications in relations to electronic procurement can be found on the following websites:www.smartbuy.nsw.gov.au – NSW Government eMarketplace for the procurement of goods and serviceswww.tenders.nsw.gov.au – NSW Government eTendering site, for the advertisement of tender opportunities and secure receipt of tender bids electronically



sEcTion 2 – sTaTEMEnT oF aFFaiRsDepartment of Commerce Corporate, Office of Fair Trading, Office of Industrial Relations, Office of Public Works and Services and NSW Procurement –The Department of Commerce Annual Report serves the purpose of publishing the Department’s Statement of Affairs. The report can be accessed on the Department of Commerce website at www.commerce.nsw.gov.auThe last Statement of Affairs for the Department of Commerce was published in the Annual Report for 2005-2006.

sEcTion 3 – conTacT aRRanGEMEnTsDepartment of commerceAny inquiries concerning applications, procedures for inspecting and purchasing policy documents and Statements of Affairs should be made to:

The Freedom of Information CoordinatorDepartment of CommerceLevel 22, McKell Building2-24 Rawson PlaceSydney NSW 2000Telephone: (02) 9372 8720Facsimile: (02) 9372 8733

Office of Fair TradingApplications for access to any other type of documents held by the Office of Fair Trading should be made under the Freedom of Information Act 1989 (FOI). FOI forms can be downloaded from Fair Trading’s website at: www.fairtrading.nsw.gov.au or obtained from any Fair Trading Centre.Applications should be addressed to the:

Co-ordinator, Freedom of InformationOffice of Fair Tradingc/– McKell Building2-24 Rawson PlaceSydney NSW 2000Telephone: (02) 9338 8926Facsimile: (02) 9338 8970

Office of Industrial RelationsAny inquiries concerning applications, procedures for inspecting and purchasing policy documents and Statements of Affairs should be made to:

FOI CoordinatorNSW Office of Industrial RelationsExecutive OfficerLevel 23, McKell Building2-24 Rawson PlaceSydney NSW 2000Telephone: (02) 9020 4505Facsimile: (02) 9020 4730

Freedom of information applications – fees and hours of business:All application made under the Freedom of Information (FOI) Act 1989 require a normal fee of $30.00 and general inquiries may be made between the hours of 9am to 5pm, Monday to Friday to any of the FOI Coordinators mentioned. FOI forms can be downloaded from the Office of Fair Trading website at www.fairtrading.nsw.gov.au or obtained from any Fair Trading Centre

Authorised to be printed ISSN 0155-6320 DENIS H. HELM, Government Printer.

