Google Apps in Colleges and Universities

What is Google Apps?

Google Apps is  a  service  from Google providing  independently customizable versions of several Google products under a custom domain  name(college  or  university  domain  name).  It  features several Web  applications with  similar  functionality  to traditional office  suites,  including Gmail, Google  Groups,  Google Calendar, Talk, Docs and Sites.  It  is  a  powerful  tool  for communication and collaboration.

Benefits

Everything your college needs

Security and privacy firstGoogle Apps for Education includes dozens of critical security features specifically designed to keep your data safe, secure and in your control. Your data belongs to you and Apps tools enable you to control it, including who you share it with and how you share it. Our data center network provides exceptional security and guarantees* reliable access to your data, 24x7x365.25 (that’s right: no rest, even on leap years).

Stay connected from anywhereWith Google Apps for Education, everything is automatically saved in the cloud - 100% powered by the web. This means that emails, documents, calendar and sites can be accessed - and edited - on almost any mobile device or tablet. Anytime, anywhere.

Get stuff done fasterGoogle Apps for Education can help streamline academic tasks like essay writing and class scheduling. A group of students can work together on a piece of work in Google Docs, seeing changes in real time rather than waiting for versions to be sent via email. Students can see exactly when their professors are available and vice versa with Google Calendar. By removing these time-consuming bottlenecks, Apps frees you up to spend more time on learning and teaching.

Invisible IT that just worksSpend less time managing your IT infrastructure. Your students, teachers and administrators always have access to the latest software, including the newest features and security updates. You don’t need to buy or maintain servers and everything can be managed from a single interface. And yes, it really is free.

Go GreenMoving to Google Apps helps reduce both your organization’s overall expenses and its environmental impact. Apps is powered by Google's energy-efficient data centers, so it’s less energy and carbon-intensive than on-premise servers.

Products(Applications)

The tools your faculty/students want

GmailGoogle Apps offers up to 30GB of storage per user, powerful spam filtering and a 99.9% uptime SLA. All hosted by Google - there’s no cost, and no ads for students, faculty or staff.

CalendarOverlay multiple calendars to see when people are available - a great way to manage staff schedules, for example. Google Calendar sends invitations and manages RSVPs.

DriveWith Google Drive, faculty/students can create, share and keep all your stuff in one place. Share files with others, and edit them together in real time.

SitesStudents can build project sites without writing a single line of code. It's as easy as writing a document. And, to save even more time, you can provide them with hundreds of pre-built templates.

Google GroupsIt allows users to set up their own mailing lists, and easily share docs, sites, and calendars with colleagues/students.

Google TalkIt is an instant messaging service that provides both text and voice communication.

Other tools your faculty/students want

BooksModeratorBlogGoogle+YouTubeNewsVoiceReaderMapsOrkutPicasaiGoogle

Core AppsKey features

GmailMore than email

Inbox space for everything, and no adsGoogle Apps offers up to 30GB of storage per user, powerful spam filtering and a 99.9% uptime  SLA.  All  hosted  by  Google  -  there’s  no  cost,  and  no  ads  for  students,  faculty  or staff.

Work fast, save timeGmail  is designed to make everyone more productive. Up to 30GB of storage means no need  to delete anything, powerful  search means everything  is  in each  reach, and  labels and  filters  help  your  users  stay  organized.  Gmail  is  securely  powered  by  the  web,  so students and faculty can be productive at home, on the road, or on their mobile devices.

Connect with people, according to your rulesThe  inbox  isn't  just  about  messages,  it's  about  people  too.  Text,  voice,  and  video  chat means  that  students  and  teachers  can  see  who  is  online  and  connect  instantly.  Don’t want your students using chat? Want to limit who can send emails to whom? It’s all in the administrator’s control.

CalendarHelp your students and faculties organize their time

Easily schedule lessons and meetingsOverlay multiple calendars to see when people are available - a great way to manage staff schedules, for example. Google Calendar sends invitations and manages RSVPs.

Integrated with your college’s emailGoogle  Calendar  is  integrated  into  Gmail  and  interoperable  with  popular  calendar applications.

Share with classes, teams and clubsCalendars  can  be  shared  college-wide  or  with  select  colleagues.  A  range  of  sharing permission controls help maintain security and privacy.

DriveStore everything, share anything

Access your files anywhereGoogle Drive on your Mac, PC, Android or  iOS device gives you a single place for up-to-date versions of your files from anywhere.

Bring your files to lifeShare  individual files or whole  folders with  specific people or  your entire  team or even contractors,  partners  and  constituents.  Create  and  reply  to  comments  on  files  to  get feedback or add ideas.

Store everything for next to nothingGet  started  with  up  to  30GB  of  free  space  for  each  user.  Need  more?  Starting  at $5/user/month for 100GB, your IT team can provide up to 16TB per user.

DocsCreate rich documents with images, tables, equations, drawings, links and more. Gather input and manage feedback with social commenting.

SheetsKeep  and  share  lists,  track  projects,  analyze  data  and  track  results  with  our powerful  spreadsheet  editor.  Use  tools  like  advanced  formulas,  embedded charts, filters and pivot tables to get new perspectives on your data.

SlidesCreate beautiful slides with our presentation editor, which supports things like embedded  videos,  animations  and  dynamic  slide  transitions.  Publish  your presentations on the web so anyone can view them, or share them privately.

FormsUseful  tool  to  help  you  plan  events,  send  a  survey,  give  students  a  quiz,  or collect other  information  in  an easy,  streamlined way. A Google  form can be connected  to  a  Google  spreadsheet.  If  a  spreadsheet  is  linked  to  the  form, responses will automatically be sent to the spreadsheet. Otherwise, users can view  them  on  the  “Summary  of  Responses”  page  accessible  from  the Responses menu.

SitesShared workspaces for classes, faculties and clubs

Easy to buildStudents can build project sites without writing a single line of code. It's as easy as writing a document. And, to save even more time, you can provide them with hundreds of pre-built templates.

System and site-level security controlsAdministrators can manage site sharing permissions across the college, and authors can share and revoke file access at any time.

Works across operating systemsGoogle  Sites  works  in  the  browser  on  PC,  Mac  and  Linux  computers.  Faculties  and students don't need to buy or download software.

How Google Apps differ from other service providers?

1: Collaborative Lesson Planning Work on the same lesson plan at the same time with a colleague using Google Docs.

2: Staff/Branch Level Meeting Notes Take your staff meeting notes in Google Docs. Share with the rest of the staff.

3: Shared Lesson Repository Store your lesson plans in your college's shared Doc list so that anyone at your college can find and access them. Create a folder for your branch level to share resources.

4: Research and Experiments Use Google forms and spreadsheet to:•Collect data•Share data•Analyze data•Graph data

Objective is to implement Google Apps in meaningful ways in your classrooms to increase efficiency, collaboration and engagement.

5: Formative and Summative AssessmentsUse Google Forms to give your students a pre-assessment at the beginning of class. Modify your instruction based on the results. Then give students an "exit ticket" at the end of class to see what they learned.

6: Survey Students: Collect Student Interest InformationUse Forms to collect survey students. Survey students at the beginning of the year to find out about their interests.

7: Teacher or Student ObservationsUse forms on your smart phone or tablet to do teacher or student observations. The data will be automatically populated into a spreadsheet.

8: Tracking Discipline Referrals Keep track of discipline referrals across a college using Google forms.

9: Shared Calendars (College, Branch Level, Team) Use calendar to share holidays list, time tables, events, etc...

10: Use Appointment Slots for Office Hours

11: Invite a Guest Lecturer into Your ClassroomInvite a faculty from other college into your class to do a guest lecture through “hangout”.

12: Hold Office Hours over Chat...even on vacation! 13: Classroom and College Websites

Create a site for your class. Embed a class calendar, videos, and presentations.

14: Student e-PortfoliosUse sties to create student e-Portfolios. Showcase student work and pass it on from year to year.

15: Student Projects and ReportsHave students do projects or create reports using sites.

16: Class, Department, or Committee Groups

Use Groups for discussion or announcement lists for classes, departments, or committees. Post messages on the group page and view archive of older discussions.

17: Run your Class Through BloggerUse Blogger to structure and run your lessons.

18: Extend classroom discussions using Moderator Have students reflect on their daily learning through Google Moderator. Students can read each other's reflections and vote up the responses that they like the best. Classroom discussion will be extended beyond the walls of the classroom!

19: YouTube.com/facultyUse YouTube to share video demonstrations, content-approved films, or have students post own videos for projects. You can also record lectures to share with classes.

Google Apps an “economic” advantage to the educational institution!!

At Present:Switching to Google Apps for Education can help your college save significant costs. In addition to Google Apps for Education licenses being free (really!), you’ll save money by avoiding the need to buy or maintain your own servers or client software.

In Future:To keep tools up to date, all you need to do is use an internet browser. Apps is updated every time you login, so you automatically get the newest features as soon as they’re ready. This means students, teachers and administrators always have access to the latest software, including the newest features and security updates, without incurring additional costs or hassle.

Surveys showing Google Apps as a “profitable source” to educational

institutions!!

Google Apps also boasts exceptional return on investment as a result of reduced costs. A recent study by Forrester Consulting found that the ROI of switching to Google Apps is over 300 percent.Examples of schools that have enjoyed significant savings in switching to Google Apps for Education include:University of Minnesota

$1 million annuallyUtah State University

$800,000 annuallyNew York University

$400,000 annuallyBoise State University

$90,000 annually