golden sierra workforce investment board wib … · 2015/5/20 · golden sierra workforce...

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WIB MEMBERS

ANETTE SMITH-DOHRING Sutter Health Sacramento Sierra Region

CAROL PEPPER-KITTREDGE Sierra College

CHRISTINA NICHOLSON Whole Person Learning

DANIELA DEVITT California Employers Association

DAVID DeLEONARDIS Crossroads Diversified Services

ERIC COOPER California Indian Manpower Consortium

JASON BUCKINGHAM Golden Sierra Job Training Agency

JOHN TWEEDT District Council 16

KATHLEEN BURRIS CVS Caremark

KEVIN FERREIRA Sacramento – Sierra’s Building and Construction Trades Council

KIMBERLY PELLOW Brandman University

LAUREL BRENT-BUMB Bumb Construction

MARCY SCHMIDT Placer Co. Business Advantage Network

MARGARITA VALENZUELA Unite Here Local 49 Gaming

MARK FRAYSER Department of Rehabilitation

MARTHA ESCOBEDO Employment Development Department

MICHAEL ZIMMERMAN MTI College

PAUL CASTRO California Human Development

RANDY WAGNER Sierra Economic Development Corporation

RICK LARKEY, Vice Chair North State Building Industry Foundation

ROBERT WARD, Vice Chair IBEW

SHERRI SPRINGER Happy Kids Preschool & Childcare

STEWART SCHURR Doctor PC

TIM COOK Experience Works

TINK MILLER, Chair Placer Independent Resource Services

VIC WURSTEN PRIDE Industries

GOLDEN SIERRA WORKFORCE INVESTMENT BOARD FINANCE COMMITTEE

REGULAR MEETING AGENDA

Wednesday, May 20, 2015 – 11:00 am

Golden Sierra Job Training Agency 1919 Grass Valley Highway, Suite 100

Auburn, CA 95603

I. ROLL CALL AND INTRODUCTION OF GUESTS

II. APPROVAL OF AGENDA 1

III. CONSENT AGENDA

All matters listed under the Consent Agenda are considered to beroutine in nature and will be approved by one blanket motion.

For Approval

A. Approval of Minutes from January 5, 2015 – FC/EC Joint Meeting 2-7

For Information

B. Attendance Log 8

IV. PUBLIC COMMENT – FOR THOSE ITEMS NOT ON THE AGENDA

V. APPROVE 2015/2016 MEETING SCHEDULE 9

VI. APPROVE FY 2015/2016 CONSORTIUM DRAFT BUDGET 10-18

VII. REVIEW EL DORADO K4 EXPENDITURES 19-20

VIII. REPORT OUT OF TRAINING EXPENDITURES 21

A. K491016 – July 1, 2013 – June 30, 2015 22-23

B. K594759 – July 1, 2014 – June 30, 2016 24-25

IX. DISCUSS K6 AWARDS 26-27

X. FUTURE AGENDA ITEMS/NEW BUSINESS

XI. NEXT MEETING – June 18, 2015– Joint Executive & Finance

XII. ADJOURNMENT

GOLDEN SIERRA WORKFORCE INVESTMENT BOARD EXECUTIVE & FINANCE COMMITTEE

REGULAR MEETING MINUTES

Monday, January 5, 2015 – 9:00 am

Roseville Connections 115 Ascot Drive, Suite 180

Roseville, CA 95661

Teleconference: El Dorado County Chamber of Commerce

542 Main Street Placerville, CA 95667

I. ROLL CALL AND INTRODUCTION OF GUESTS

Quorum was established and the meeting was called to order by Miller at 9:05 am.

Present (EC): Tink Miller, Rick Larkey, Martha Escobedo, Laurel Brent-Bumb*

Absent (EC): Kevin Ferreira

Present (FC): Tink Miller, Paul Castro

Absent (EC): David Frazier

Guests: Jason Buckingham, Darlene Galipo, Terrie Trombley, Lorna Magnussen, Michael Indiveri, Jenny Wilson*

*teleconferencing from El Dorado County Chamber of Commerce

II. APPROVAL OF AGENDA (EC & FC)

Motion to approve agenda by Larkey, second by Castro

Motion approved unanimously by roll call vote

III. CONSENT AGENDA (EC)

All matters listed under the Consent Agenda are considered to be routine in nature and will beapproved by one blanket motion.

For Approval

A. Approval of Summary Minutes from October 23, 2014 EC & FC Special meeting.

B. Approval of Minutes from November 13, 2014 EC Retreat

Informational

C. Attendance Log

Motion to approve consent agenda items A-C by Brent-Bumb, second by Escobedo


Agenda Packet - 2 of 27

EC & FC Minutes – 2015-01-05

IV. CONSENT AGENDA (FC)

For Approval

A. Approval of Minutes from September 18, 2014 FC Regular meeting

B. Approval of Summary Minutes from October 23, 2014 EC & FC Special meeting

Informational

C. Attendance Log

Motion to approve consent agenda items A-C by Castro, second by Miller


V. PUBLIC COMMENT- FOR THOSE ITEMS NOT ON THE AGENDA

Buckingham announced that Golden Sierra Job Training Agency has established a MemorialScholarship in the name of Sharon Williams. Ms. Williams had been involved with Golden Sierrafor 30 plus years, and passed away last year. Funding for this scholarship will be from the Ticketto Work pool. . Staff will be forming a committee to further define the eligibility and process forthe $500 annual scholarship.

Miller acknowledged Ms. Williams work with the agency and youth.

VI. APPROVE WIA REVISED 14/15 BUDGET (FC)

Trombley referred to page 26 that reflect changes due to adjustments in WIA allocation. Onesignificant change is reflected on line 16 – El Dorado HHS reduction of $108,151; this consistsof $65,000 of unspent youth award recouped by Golden Sierra as decided at October 23rd

Executive/Finance meeting, as well as tentatively holding back $55,000 to allow Golden Sierrato pay El Dorado participant invoices.

Larkey asked for clarification on the contingency fund line item. Trombley stated that in thepublic sector these funds permit us to function in first quarter of a new year and allow for cashflow until award is received. This is more clearly defined on page 31 Schedule 3 lines 66 & 67.Our contingency fund is typically comprised of our 10% admin and a portion of program.

Motion to approve WIA Budget by Castro, second by Miller


VII. APPROVE PROP 39 REVISED BUDGET (FC)

Trombley referred to page 37 that outlines the adjustment due to higher than estimatedcontracted services costs for MC3.

Motion to approve Prop 39 Budget by Castro, second by Miller


VIII. APPROVE DEI ROUND 2 14/15 BUDGET (FC)

Trombley referred to page 37 that represents a $7,000 award for our DEI coordinator to attendquarterly meetings and assist Round 2 awardees; we have allocated $1,250 for this year andwill retain the remainder for future years.


EC & FC Minutes – 2015-01-05

Miller stated her disappointment that the fed’s decided not to allow previous awardees any continuation funds. This was a great program, and she had hoped that this might have become a permanent program under WIOA. Galipo and Miller both agreed that there is stronger language in WIOA regarding services to persons with disabilities.

Motion to approve DEI Budget by Castro, second by Miller


IX. REPORT OUT OF TRAINING EXPENDITURES

• K491016 – July 1, 2013 – June 30, 2015

Buckingham stated that these numbers are through November 2014, and are used to track compliance with SB 734 required training levels.

Consortium – close to meeting requirement

Placer – very close to meeting requirement

El Dorado – behind in meeting requirement; however, this could be in part due to delay in invoice payments. This may reflect more accurately once Golden Sierra takes over paying invoices. Brent-Bumb concurred that she anticipates seeing a more accurate reflection with this change.

Alpine – behind in meeting requirement; however, one contract could bring them into compliance.

Miller inquired if a meeting with Alpine had occurred. Buckingham stated that the only discussion to date has been regarding Rapid Response and Layoff Aversion; however, hopes to have a broader conversation regarding services soon. Miller encouraged having stakeholder input in this process.

X. WIB MEMBERSHIP (EC)

Miller stated that based on the WIB bylaws there are clearly identified attendance requirementsand actions as outlined in your memo on page 44. Miller stated that she had been in closecommunication with Magnussen regarding these attendance concerns.

Miller noted that Burris had legitimate absences, and was in contact with Magnussen; however,Reed has been able to commit due to scheduling.

Further discussion occurred regarding Reed and his scheduling conflict, and if the positon shouldbe vacated. Magnussen noted that this is a mandated labor seat, and she had notified the labororganization. Vacating this position would require a reappointment at this time. This may not bepractical due to upcoming potential board composition changes under WIOA.

Miller and Buckingham recommended reporting out to Governing Body, but requesting that theystay decision and not vacate position based on upcoming WIOA impacts.

Motion to approve notifying Governing Body with recommendations to stay decision byBrent-Bumb, second by Larkey



EC & FC Minutes – 2015-01-05

XI. WIOA IMPLEMENTATION PLANNING

Buckingham referred to the action matrix handout, and provided the following updates:

• Letter requesting designation as Local Area and One-Stop Operator; approved by WIB &GB, Mailed on 12/21/15. Rumor that State is putting together a directive to outline theapplication process; however, this process should be informed by the regulations that arestill pending release and may be further delayed.

• Joint meetings with SETA and other local areas; meeting set for late January to discusspartnering under WIOA.

Also in discussions with SETA on activities that would reduce our administrative costs, suchas combined labor market data.

• Convening partners can begin at this stage; however, Buckingham is not sure howproductive they will be without the regulations.

Indiveri recommended adding collecting of metrics that partners currently have to betterdesign data collection under WIOA.

Larkey inquired if convening partners would be done at a local or regional level.Buckingham stated that this could occur both ways depending on the partner structure. Heanticipates the first part of the convening process to occur with the core partners, WIOAfunded, Adult Ed, Rehab and Wagner-Peyser, and the second part to include the one-stoppartners. The second group will include development of Memorandum of Understandings(MOU), and discussions around contributions and the development of Resource SharingAgreements (RSA); they need to aware that contributions are mandatory.

Indiveri stated that hopefully the state directive that is being formulated might inform us onthe engagement of core partners. Larkey inquired if Governor Brown was convening thesedepartments to establish how this will occur. Buckingham stated that while he is unsure ofGovernor’s actions that convening is one of CWA’s recommendations that have beensubmitted to the state. Buckingham felt that this cost sharing should be done by a formula atthe state level would be the easiest.

Buckingham felt that the initial meeting with the core partners would most likely be regionalin nature, but would be based on WIOA decision making ability by department. Trombleyadded that the state may be waiting for the directives to reference in their communications.Indiveri felt that the state already has their template designed, but are waiting for the federalregulations to ensure that there is no contradiction.

Miller noted that the federal notice and public comment period can be quite timely, and theyhave the authority to extend release dates. Buckingham added that the state process is thesame adding another layer to the delay. Buckingham also said that while the release of theregulations can be extended the WIOA implementation date still remains the same based onthe Act.

Buckingham suggested that at the upcoming regional meeting with the Capital AreaInvestment Zone (CAIZ) [SETA, Golden Sierra, Yolo & NCCC] he make therecommendation that that group convene the core partners that are regional in nature andbegin that conversation. Miller agreed with the suggestion.


EC & FC Minutes – 2015-01-05

Indiveri inquired if this would be independent of the SlingShot project. Buckingham stated that there is a recommendation for the CAIZ steering committee to oversee both SlingShot and WIOA, in addition there is a design committee for both.

Miller inquired if Buckingham had been in any discussion with rehab regarding youth transition services. Buckingham stated that he had not been in contact with rehab yet. Miller stated that she had a couple of emails regarding this that she would forward to Buckingham. These emails reference public comment period and a public forum surrounding youth transition services specific to WIOA.

• Releasing RFQ to establish vendor list

Magnussen stated that she is working with staff on a wish list of services and hopes to havethe RFQ released by January 16th. Miller inquired how this differs from the ETPL.Buckingham stated that anyone providing training must be on the ETPL; the vendor list is fortwo categories; 1) training or one-stop providers (sub-recipients), and 2) vendors forservices such as tutor skills. Magnussen stated that we don’t anticipate the sub-recipientRFQ/RFP to be released until the regulations are released.

XII. DAY AT THE CAPITOL

Buckingham sated that this upcoming event is scheduled for March 4th. This event iscoordinated by CWA as an opportunity for local areas to speak with state elected about whatthey are doing for their constituents. He anticipates sending a group of 4 to this event; Chair,Vice Chair, Executive Director and Deputy Director. Larkey inquired if a member from theGoverning Body had ever attended. Miller and Buckingham stated that Supervisor Santiagofrom El Dorado had previously attended. Buckingham noted that there is a possibility of a datechange to March 18th; he will keep the attendees posted.

XIII. NEW BUSINESS/FUTURE AGENDA ITEMS

New business: Larkey inquired if the WIB should be doing something in terms of visioning inanticipation of WIOA. Buckingham stated that there should be a conversation to discuss whatthe future of WIOA is going to look like in our region; Buckingham felt that it was up to this groupto determine if this should occur at the full WIB or Executive/Finance Committee level. Brent-Bumb asked how this could occur prior to the release of the regulations. Buckingham agreedthat a bulk of the conversation can’t occur until the regulations are released, but conversationscan begin with the information we have and what we anticipate it will look like.

Larkey added that he envisions a future conversation with stakeholders to discuss how thisfunding aligns with goals and services for each of our programs.

Castro stated that the draft regulations will clarify things, but feels that there is enoughframework to start these conversations. Things that he is thinking about are 1) Youth – 25%,2) Business Engagement – how do we start dialogue, 3) Adult Ed – how are we going to getthem into the one-stop, 4) data, and 5) industry related training. Miller added the new enhancedemphasis on apprenticeships.


EC & FC Minutes – 2015-01-05

Buckingham stated that there is an opportunity here for the WIB to grow in this development process. For example; business engagement, how will we measure it. Do we continue to monitor business engagement through the Business Services Committee (BSC) or quarterly convening of employers such as an employer advisory council structure, and if you use this structure do you create a new one or utilize an already established model. Brent-Bumb liked the second suggestion and stated that the chambers can be very instrumental in this process.

Larkey asked if there are regional chamber meetings. Miller stated that there is a regional chamber link, and they are convening a regional event. Buckingham stated that Placer has a Joint Chambers of Commerce and Government Affairs Committee. Brent-Bumb stated that El Dorado also has a Joint Chambers Commission; she also shared that the new Auburn Chamber leadership is anxious to participate in some sort of regional effort. Brent-Bumb feels that the chamber link may be too broad, and may not impact our sphere as it applies to employer engagement and apprenticeship. Miller stated that she sees value in both.

Miller referenced the Career Pathways Trust. She mentioned the overlap between sectors and clusters in LWIAs, and that the education stream from K12 up through universities need to be on board with the same focus to provide a trained labor force in these identified sectors and clusters.

Buckingham stated that there is a lot regional work going on out there, and to Larkey’s point on visioning we need to have some awareness of our ultimate vision. Then Board should then select 1 or 2 priorities to work on over the 12 month period, and expand during the process.

Larkey suggested inviting other regional efforts to come to the table and talk about what they are doing. This will help us to identify what is in place, what efforts we can join in on, and where there are gaps. Buckingham noted that the role of the WIB is convener; therefore, bringing partners to the table to discuss coordinating services is in alignment with this role. Buckingham stated that this may be an excellent role for the Regional Executive Committee.

Miller added that another resource is our local employer advisory councils (SPEAC & FEAC) that exist through EDD. These councils are comprised of business owner/operators, fiscal and HR personnel, and would be a good sounding board.

Miller asked Buckingham if this provided him with enough direction for next steps. Buckingham stated that his biggest struggle is the delay in planning while waiting for regulations, but feels that defining our overall vision and establishing priorities would be next steps.

XIV. NEXT MEETING – Joint EC & FC

Thursday, February 19, 2015 at 1:00 pm, Roseville Connections

XV. ADJOURNMENT

Motion to adjourn at 10:08 am by Brent-Bumb

Meeting adjourned


Date: 5/15/14 6/19/14 8/21/14 9/18/14 10/16/14 10/23/14 1/5/15 RateJoint Cancelled Cancelled FC Cancelled Joint Joint

Finance Committee Special Special SpecialPaul Castro 1 1 1 1 100%Tink Miller-CHAIR 1 1 1 1 100%

Total 3 0 0 3 0 3 2Quorum=2


GOLDEN SIERRA WORKFORCE BOARD

MEMORANDUM

DATE: May 20, 2015

TO: Finance Committee (FC)

FROM: Jason Buckingham, GSJTA Executive Director

SUBJ: 2015/2016 Meeting Schedule

Resolution Action Item Information

Approval is requested to establish the 2015/2016 Finance Committee meeting schedule. This is in correlation with joint meetings with the Executive Committee.

Current schedule for 2014/2015 is 3rd Thursdays of even months; 1:00 pm - 3:00 pm



MEMORANDUM

DATE: May 20, 2015



SUBJ: 2015/2016 Draft Budget - Consortium


Attached please find the Fiscal Year 2015/2016 Draft Budget in which we are seeking your approval. This budget represents a spending plan for the next fiscal year with estimates and assumptions for all funding streams.


Consortium Budget NarrativeDraft Budget FY 2015/2016

Presented: May 2015

Approved by:Finance CommitteeWDBGoverning Board

Summary of Approach in Developing the Draft Budget for Fiscal Year 2015/2016

The model used to develop the Consortium's annual budget is the Priority Based Budget model. The goal is to develop a budget based on the relationship between program funding levels and expected results from that program. The objectives are to obtain cost-efficient and effective ways to meet the requirements of the Workforce Innovation and Opportunity Act while minimizing service interruptions to participants.In the next few months and before the Fiscal Year 2015/2016 Final Budget is presented the Executive Committee and Finance Committee will meetto develop ways for measuring progress and success for each cost center.

Description of Schedules Please note: The schedule numbers in this budget do not correspond to prior year's annual budget presentations.

Schedule 1 Consortium Sources and Uses Schedule is based on estimates for funding carry over and new awards. Expenditures have been adjusted based on anticipated cost increases, WIOA spending requirements and newly implemented pension funding requirements.

Schedule 2 Consortium Cost Center Detail

Consortium Administration: Includes fiscal management, procurement, and human resource functions.

Consortium Program Administration: Includes program oversight and technical assistance to member counties. Staff and consultants have expertise in ADA/EO compliance, program monitoring, WIOA implementation, and database management.

Consortium rapid Response and Layoff Aversion: Includes activities related to business outreach, workshop facilitation, and labor exchange. Staff have expertise in helpingaffected employees return to work as quickly as possible following a layoff and developing early-warning systems to preventlayoffs altogether.

Consortium Comprehensive One-Stop: Includes the physical location and related operating expenses of the required job center that offers universal access and comprehensive employment-related programs and services.

Regional Cost Sharing Administration: Demonstrates anticipated need to comply with EDD's Draft Directive WSDD 116 Identification of WIOA Regional Planning Units and supports regional planning efforts.


Consortium Budget NarrativeDraft Budget FY 2015/2016

Presented: May 2015


El Dorado County Career and Training Services: Includes PY 14/15 carry-in funds to be administer by El Dorado County HHS and PY 15/16 WIOA funds to be competitively procured (sub recipient TBD).

Placer County Career and Training Services: Includes PY 14/15 carry-in funds and PY 15/16 WIOA funds to be administered by GSJTA.

Alpine County Career and Training Services: Includes PY 14/15 carry-in funds to be administer by Alpine County HHS and PY 15/16 WIOA funds to be competitively procured (sub recipient TBD).

Non-Allocation Career and Training Services: Includes anticipated Disability Employment Accelerator award. Additional non-allocation awards might include National Emergency Grants and Workforce Accelerator Funds (applications pending).

Schedule 3 Consortium Contracted Services Schedule provides detail for contracts administered by the Agency for newly awarded funds and rebudgeted contracts for Consortium Operations and Programmatic Career Services and Training.

Schedule 4 Consortium Allocation of Subgrant Award Schedule is based on an estimated funding award for the new WIOA Allocation Awards, Rapid Response and Layoff Aversion. The schedule also separated funding based on the new WIOA legislation.

Schedule 5 Consortium Leverage Requirements Schedule provides dollar amounts required to be captured as leveraged resources in order to meet the stateimposed 25% Direct Training requirement for Adult and Dislocated Working funding streams.


Schedule 1Consortium Sources and Uses

Draft Budget FY 2015/2016Presented: May 2015


A B C C-B C/B

Line

#

Fiscal Year 2014/2015

Revised Final Approved December

2014

% of Total

Funding

Estimated Close for

Fiscal Year 2014/2015

Return of RR and Layoff Aversion

% of Total

Funding

Consortium Fiscal Year 2015/2016

Draft Budget

% of Total

Funding

Difference from

Estimated 2014/2015 to

Draft 2015/2016

Percent of Change from

Estimated 2014/2015 to

Draft 2015/2016

1 Carry-In Allocation Funds from PY 14 2,110,965$ 2,110,965$ 1,850,833$ (260,132)$ -12.32%2 Estimated PY 15/16 WIOA Allocations 3,631,369 3,631,369 3,632,603 1,234 0.03%3 Estimated Rapid Response Funds PY15 291,910 114,192 291,910 177,718 155.63%4 Carry-In Allocation Rapid Response from PY 14 110,897 110,897 - (110,897) -100.00%5 Estimated Layoff Aversion Funds PY15 72,802 20,129 72,802 52,673 261.68%6 Estimated Non-Allocation Awards 7,000 7,000 150,000 143,000 2042.86%7 6,224,943$ 5,994,552$ 5,998,148$ 3,596$ 0.06%

Consortium Operations:8 Retiree Benefits 81,480$ 1.31% 61,825$ 1.03% 470,890$ 7.85% 409,065$ 661.65%9 Salaries and Benefits 2,103,417 33.79% 1,967,419 32.82% 1,233,290 20.56% (734,129) -37.31%10 Services and Supplies 661,602 10.63% 664,157 11.08% 439,732 7.33% (224,425) -33.79%11 Professional Services 102,762 1.65% 18,123 0.30% 122,328$ 2.04% 104,205$ 574.99%12 2,949,261$ 47.38% 2,711,524$ 45.23% 2,266,240$ 37.78% (445,284)$ -16.42%

13 Placer County 666,672$ 10.71% 703,511$ 11.74% 1,260,904$ 21.02% 557,393$ 79.23%14 El Dorado County 1,606,219 25.80% 1,503,006 25.07% 1,374,454 22.91% (128,552) -8.55%15 Alpine County 114,241 1.84% 112,596 1.88% 80,183 1.34% (32,413) -28.79%16 Career Service Totals 2,387,132$ 38.35% 2,319,113$ 38.69% 2,715,541$ 45.27% 396,428$ 17.09%

17 Expenditures Non-Allocation Awards -$ 0.00% -$ 0.00% 150,000$ 17.62% 150,000$ 0.00%

18 Committee Budget 25,000$ 0.40% 12,631$ 0.21% 15,000$ 0.25% 2,369$ 18.76%

19 Current Year Award Expended in Second Year 863,550$ 13.87% 951,284$ 15.87% 851,367$ 14.19% (99,917)$ -10.50%

20 6,224,943$ 5,994,552$ 5,998,148$ 3,596$ 0.06%

21 Net Income/(Loss) -$ -$ -$

TOTAL EXPENDITURES

Funding Sources:

Total Funding Sources

Expenditures:

Consortium Operations Total

Career Service:


Schedule 2Consortium Cost Center Detail



A B C D E FLine

#

Consortium Admin

Consortium Program Admin

Consortium Rapid Response

and Layoff Aversion

One Stop Operator

Consortium Comprehensive

One Stop

Regional Cost Sharing Admin

1 Carry-In Allocation Funds from PY 14 364,546$ 504,050$ -$ -$ 13,000$ -$ 2 Estimated PY 15/16 WIOA Allocations 363,259 1,089,781 - 30,000 323,259 10,000 3 Estimated Rapid Response Funds PY15 - 87,573 175,146 - 29,191 - 4 Carry-In Allocation Rapid Response from PY 14 - - - - - - 5 Estimated Layoff Aversion Funds PY15 - 21,841 43,681 - 7,280 - 6 Estimated Non-Allocation Awards - - - - - - 7 727,805$ 1,703,245$ 218,827$ 30,000$ 372,730$ 10,000$

Consortium Operations:8 Retiree Benefits -$ 470,890$ -$ -$ -$ -$ 9 Salaries and Benefits 306,150 532,721 138,636 - 255,782 - 10 Services and Supplies 58,131 256,790 27,863 - 86,948 10,000 11 Professional Services - 10,000 52,328$ 30,000 30,000 - 12 364,281$ 1,270,401$ 218,827$ 30,000$ 372,730$ 10,000$

Program Year 2014/2015 WIA13 Placer County - Agency -$ -$ -$ -$ -$ -$ 14 El Dorado County - HHS - - - - - - 15 Alpine County - HHS - - - - - -

Program Year 2015/2016 WIOA16 Placer County - Agency - - - - - - 17 El Dorado County - - - - - - 18 Alpine County - - - - - - 19 Career Service Totals -$ -$ -$ -$ -$ -$

20 Expenditures Non-Allocation Awards -$ -$ -$ -$ -$ -$

21 Committee Budget -$ 15,000$ -$ -$ -$ -$

22 Current Year Award Expended in Second Year 363,524$ 417,844$ -$ -$ -$ -$

23 727,805$ 1,703,245$ 218,827$ 30,000$ 372,730$ 10,000$

24 Net Income/(Loss) -$ -$ -$ -$ -$ -$

TOTAL EXPENDITURES

Funding Sources:


Expenditures:


Career Service:


Schedule 2Consortium Cost Center Detail



Line

#

1 Carry-In Allocation Funds from PY 142 Estimated PY 15/16 WIOA Allocations3 Estimated Rapid Response Funds PY154 Carry-In Allocation Rapid Response from PY 145 Estimated Layoff Aversion Funds PY156 Estimated Non-Allocation Awards7

Consortium Operations:8 Retiree Benefits9 Salaries and Benefits10 Services and Supplies11 Professional Services12

Program Year 2014/2015 WIA13 Placer County - Agency14 El Dorado County - HHS15 Alpine County - HHS

Program Year 2015/2016 WIOA16 Placer County - Agency17 El Dorado County 18 Alpine County 19 Career Service Totals

20 Expenditures Non-Allocation Awards

21 Committee Budget

22 Current Year Award Expended in Second Year

23

24 Net Income/(Loss)

TOTAL EXPENDITURES

Funding Sources:


Expenditures:


Career Service:

G H I J K

El Dorado County Career and Training

Services

Placer County Career and

Training Services

Alpine County Career and

Training Services

Non-Allocation Awards

Total Equals Column C on

Funding & Sources Schedule

702,420$ 204,797$ 62,020$ -$ 1,850,833$ 672,034 1,126,107 18,163 - 3,632,603

- - - - 291,910 - - - - - - - - - 72,802 - - - 150,000 150,000

1,374,454$ 1,330,904$ 80,183$ 150,000$ 5,998,148$

-$ -$ -$ -$ 470,890$ - . - - 1,233,289

- - - 439,732 -$ - - -$ 122,328 -$ -$ -$ -$ 2,266,239$

-$ 134,797$ -$ -$ 134,797$ 702,420 - - - 702,420

- - 62,020 - 62,020

- 1,126,107 - - 1,126,107 672,034 - - - 672,034

- - 18,163 - 18,163 1,374,454$ 1,260,904$ 80,183$ -$ 2,715,541$

-$ -$ -$ 150,000$ 150,000$

-$ -$ -$ -$ 15,000$

-$ 70,000$ -$ -$ 851,368$

1,374,454$ 1,330,904$ 80,183$ 150,000$ 5,998,148$

-$ -$ -$ -$ -$


Schedule 3Consortium Contracted Services



A B C D E F G H

Dislocated

Worker Dislocated Rapid Other &

Adult Youth - In Youth - Out Tran to Adult Worker Response Layoff Aversion TOTAL

Services and Supplies1 Chivalry IT Services (Agency & Placer IT Services) 9,489$ 3,000$ 5,000$ 2,500$ 2,942$ 2,500$ 1,500$ 26,931$ 2 Geographic Solutions (Agency Case Management System) 10,000 2,000 15,000 5,000 10,000 - - 42,000 3 Vavrinek, Trine, Day & Co. vtd (Agency Annual Financial Auditing Services) 7,000 2,000 5,004 2,500 1,500 500 500 19,004 4 Bartel & Associates (Agency & Placer County Bi-annual OPEB Actuarial Services) 4,500 1,500 3,500 1,000 1,000 250 250 12,000 5 Outreach & Media Services - (Agency & Placer Outreach Services) - Vendor - TBD 10,000 9,000 5,000 9,000 2,000 5,000 40,000 6 Kronick, Moskovitz, Tiiedemann & Girard (Agency & Governing Board Legal Counsel) 6,289 - 6,000 4,000 5,000 500 500 22,289 7 State of California Employment Development Department (Agency Roseville Location) 23,500 5,875 17,625 11,000 12,500 5,498 5,000 80,998 8 Duff Brothers (Agency Auburn Location) 25,000 5,000 20,000 11,000 14,000 6,611 5,763 87,374

Professional Services - (Consortium Programatic Services) 9 Mike Indiveri (Agency Workforce Services Consulting Services) 2,500$ 500$ 1,000$ 2,000$ 2,000$ 1,500$ 500$ 10,000$ 10 Business Engagement Services (Consortium Servcies) - - - - - 40,000 12,328 52,328 11 One Stop Operator (Consortium Contracted Services) - Vendor - TBD 5,000 2,500 15,000 5,000 2,500 - - 30,000 12 Core Workshops (Consortium Contracted Services) - Vendor - TBD 5,000 2,500 15,000 5,000 2,500 - - 30,000 13 Consortium Operation Services - Contracted Total 108,278$ 24,875$ 112,129$ 54,000$ 62,942$ 59,359$ 31,341$ 452,924$

WIA -Career Services PY14/15 Rebudgeted14 El Dorado County One-Stop 134,230$ 55,455$ 141,526$ 90,844$ 90,844$ -$ -$ 512,899$ 15 El Dorado County Direct Training 61,882 16,490 34,659 38,245 38,245 - - 189,521 16 Alpine County One-Stop 23,980 15,664 9,714 4,462 4,461 - - 58,281 17 Alpine County Direct Training 1,672 - - 1,034 1,033 - - 3,739 18 Placer County - Pride Industries (Youth Out Services) - - 70,000 - - - - 70,000

WIOA - Career Services PY15/16 Budgeted

Career Services19 El Dorado County - Awarded via Competitive Procurement 144,391$ 12,648$ 113,830$ 89,238$ 89,238$ -$ -$ 449,345$ 20 Alpine County - Awarded via Competitive Procurement 3,902 342 3,076 2,412 2,412 - - 12,144

Direct Training 21 El Dorado County - Awarded via Competitive Procurement - 61,881 - 38,248 38,245 - - 138,374 22 Alpine County - Awarded via Competitive Procurement - 1,672 - 1,034 1,034 - - 3,740

Work Based Learning (Youth)23 El Dorado County - Awarded via Competitive Procurement - 8,432 75,886 - - - - 84,318 24 Alpine County - Awarded via Competitive Procurement - 228 2,051 - - - - 2,279 25 Placer County - Awarded via Competitive Procurement - - 70,000 - - - - 70,000 26 Consortium Career Services - Contracted Total 370,057$ 172,812$ 520,742$ 265,517$ 265,512$ -$ -$ 1,594,640$

27 Total Contracted Services 478,335$ 197,687$ 632,871$ 319,517$ 328,454$ 59,359$ 31,341$ 2,047,564$

Consortium Operations Budgeted and Rebudgeted

Consortium Career Services Budgeted and Rebudgeted

Line

#


Schedule 4Consortium Allocation of Subgrant Award



A B C D E F G H

Dislocated

Worker Dislocated

Rapid Response Layoff Aversion Youth In 10% Youth Out 90% Adult Transfer to Adult Worker Total1 Funding Projections for New Fiscal Year 291,910$ 72,802$ 113,944$ 1,025,492$ 1,114,983$ 689,092$ 689,092$ 3,997,315$

Consortium Operations2 Administration 10.00% -$ -$ 11,394$ 102,549$ 111,498$ 68,909$ 68,909$ 363,259$ 3 WDB Support/Legacy Costs/Program Administration 30.00% 87,573$ 21,841$ 34,183$ 307,648$ 334,495$ 206,728$ 206,728$ 1,199,196$ 4 Consortium Sponsored Cost Centers 10.00% 29,191$ 7,280$ 11,394$ 102,549$ 111,498$ 68,909$ 68,909$ 399,730$ 5 Consortium Operating Cost Totals 116,764$ 29,121$ 56,971$ 512,746$ 557,491$ 344,546$ 344,546$ 1,962,185$

6 Award less Consortium Operating Cost 175,146$ 43,681$ 56,973$ 512,746$ 557,492$ 344,546$ 344,546$ 2,035,130$

7 Required Direct Training Adult & DW 15.00% -$ -$ -$ -$ 167,247$ 103,364$ 103,364$ 373,975$ 8 Work Based Learning (Youth) 20.00% -$ -$ 22,789$ 205,098$ -$ -$ -$ 227,887$ 9 Allocation for Career Services -$ -$ 34,184$ 307,648$ 390,245$ 241,182$ 241,182$ 1,214,441$

Career Services10 Placer 62.00% -$ -$ 21,194$ 190,742$ 241,952$ 149,533$ 149,533$ 752,954$ 11 El Dorado 37.00% -$ -$ 12,648$ 113,830$ 144,391$ 89,237$ 89,237$ 449,343$ 12 Alpine 1.00% -$ -$ 342$ 3,076$ 3,902$ 2,412$ 2,412$ 12,144$

Direct Training 13 Placer 62.00% -$ -$ -$ -$ 103,693$ 64,086$ 64,086$ 231,865$ 14 El Dorado 37.00% -$ -$ -$ -$ 61,881$ 38,245$ 38,245$ 138,371$ 15 Alpine 1.00% -$ -$ -$ -$ 1,672$ 1,034$ 1,034$ 3,740$

Work Based Learning (Youth) 16 Placer 62.00% -$ -$ 14,129$ 127,161$ -$ -$ -$ 141,290$ 17 El Dorado 37.00% -$ -$ 8,432$ 75,886$ -$ -$ -$ 84,318$ 18 Alpine 1.00% -$ -$ 228$ 2,051$ -$ -$ -$ 2,279$

-$

19 Placer 34.00% 59,550$ 14,852$ -$ -$ -$ -$ -$ 74,402$ 20 El Dorado 33.00% 57,798$ 14,415$ -$ -$ -$ -$ -$ 72,213$ 21 Alpine 33.00% 57,798$ 14,415$ -$ -$ -$ -$ -$ 72,213$

22 Placer 59,550$ 14,852$ 35,323$ 317,903$ 345,645$ 213,619$ 213,619$ 1,200,511$ 23 El Dorado 57,798$ 14,415$ 21,080$ 189,716$ 206,272$ 127,482$ 127,482$ 744,245$ 24 Alpine 57,798$ 14,415$ 570$ 5,127$ 5,574$ 3,446$ 3,446$ 90,376$

25 Check Figure Check Figure 3,997,315$

Allocations by County Totals

Line

#

Allocation Funding Categories

Youth - Adult - Dislocated Worker Allocation

Rapid Response Allocation


Schedule 5Consortium Leverage Requirements



Funding Categories

Dislocated WorkerAdult Transfer to Adult Dislocated Worker Total

Estimated Funding Awards PY 2015/2016 1,114,983$ 689,092$ 689,092$ 2,493,167$

Direct Training Requirement* 25.00% 278,745$ 172,273$ 172,273$ 623,291$

Requirement met via: Program Year 2015/2016 WIOA Cash 15.00% 167,246$ 103,365$ 103,365$ 373,975$

Program Year 2015/2016 Planned Leverage 10.00% 111,499$ 68,908$ 68,908$ 249,315$

Dislocated WorkerAdult Transfer to Adult Dislocated Worker Total

15% WIA Cash AwardPlacer 62.00% 103,693$ 64,086$ 64,086$ 231,865$

El Dorado 37.00% 61,881 38,245 38,245 138,371 Alpine 1.00% 1,672 1,034 1,034 3,740

10% Leveraged Funds Placer 62.00% 69,129$ 42,723$ 42,723$ 154,575$

El Dorado 37.00% 41,255 25,496$ 25,496 92,247 Alpine 1.00% 1,115 689$ 689 2,493

Total Required Direct Training (Check Figure) 278,745$ 172,273$ 172,273$ 623,291$

* Employment Development Department Workforce Services Directive 11-9

Adult & Dislocated Worker Distribution



MEMORANDUM

DATE: May 20, 2015



SUBJ: Update - Service Delivery in El Dorado County


As requested please find below a Summary Table which demonstrates the status of expenditure as of April 30, 2015, for the contract with El Dorado County Health and Human Services Department. This contract is scheduled to end on May 31, 2015. This update is as of April 30, 2015. The Consortium will have until June 30, 2015 to expend any remaining dollars.

Subgrant Award: July 1, 2014 through May 31, 2015 - Subgrant Award K491016

Budget Expended Accrued Contracted Remaining Returned

Total Contract $1,005,957 $ 829,991 $ 16,913 $ 40,848 $ 37,756 $ 80,405

SB734 Training $ 218,416* $ 136,392 $ 16,041 $ 40,848 $ 25,135

Adult $ 292,152 $ 261,794 $ 1,709 $ 9,774 $ 18,875 Adult DWTranser $ 167,026 $ 130,259 $ 14,332 $ 14,724 $ 7,711 Dislocated Worker $ 167,026 $ 138,634 $ 872 $ 16,350 $ 11,170

Youth- In $ 92,000 $ 66,284 $ 2,333 $ ------ $ 23,383 Youth - Out $ 205,897 $ 145,558 $ 4,628 $ ------ $ 55,711

Rapid Response $ 81,853 $ 80,483 $ 60 $ ------ $ 1,311

Calculation for Remaining column is as follows: Budget less Expended, Accrued and Contracted.

* A budget modification was completed in March 2015 to transfer $17,544 from IndirectAdministration to Direct-Program Training.


WIA Participant Enrollment SummaryOffice Locations: Placerville and South Lake Tahoe

Column 1 Column 2 Column 3 Column 4 Column 5July 1, 2010 - June 30, 2011 July 1, 2011 - June 30, 2012 July 1, 2012 - June 30, 2013 July 1, 2013 - June 30, 2014 July 1, 2014 - April 30, 2015

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 (partial)Adult 34 61 35 37 50Dislocated Worker 15 7 13 1 16Youth 33 33 18 16 14DEI 2 8 16 9Total 82 103 74 70 89

July 1, 2014 - September 30, 2014October 1, 2014 - December 31, 201 January 1, 2015 - March 31, 2015 April 1, 2015 - April 30, 2015(1st Quarter - Actual) (2nd Quarter - Actual) (3rd Quarter - Acutual) (4th Quarter - partial)

Adult 16 21 12 1Dislocated Worker 6 4 4 2Youth 8 5 1 0DEI 9 0 0 0Total 39 30 17 3

Source:Custom Reports > Locally Developed > California: Enrollment Roster

Narrative:This document displays the number of NEW individuals assigned to the Placerville and South Lake Tahoe offices who have an enrollment date during a specified time period. For each Fiscal Year, the enrollment numbers are broken down by customer group (Adult, Dislocated Worker, Youth, and DEI). For Youth, the data includes both In-School Youth and Out-of-School Youth.86% of DEI participants were co-enrolled in Adult funding.The data in Column 4, below the solid line, displays enrollment activity for the first month of the 4th Quarter.

0

10

20

30

40

50

60

70

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 (partial)

AdultDislocated WorkerYouthDEI



MEMORANDUM

DATE: May 20, 2015



SUBJ: Direct Training Spending Update


For your review please find attached the level of spending and allowable leverage for participant direct training within the Adult and Dislocated Worker funding streams for Subgrant award No. K491016 and Subgrant No. K594759

Both the graphed and numeric presentations provide information for the consortium as a whole and each member county’s level of expenditures as of April 30, 2015.


Golden Sierra Job Training Agency WIA Allocation Award K491016Award Period - July 1,2013 - June 30,2015

Adult and Dislocated Worker Formula Fund Allocations 2,790,295$

Training Requirement = 25% of Allocation with an Allowable 10% for Leverage 697,573$

Budgeted - Expenditure/Leverage Performance PlanPercent Percent Share of Share of

Target 20% Budget Target 5% Leverage 25% TotalPlacer County 63% 351,577$ 63% 87,895$ 439,473$

El Dorado County 36% 200,901$ 36% 50,226$ 251,127$ Alpine County 1% 5,581$ 1% 1,393$ 6,973$

558,059$ 139,514$ 697,573$

Completed Transactions - April 30, 2015 (Cash/Accrued Transactions)Actual

Expenditures Target Actual Target Supported & Leverage

Obtained Expenditures Obtained Leverage Total

Placer County 102% 357,926$ 287% 252,090$ * 610,016$ El Dorado County 76% 152,433$ 61% 30,456$ 182,889$

Alpine County 6% 344$ 0% -$ 344$

510,703$ 282,546$ 793,249$

Expenditure/Leverage Performance Based on Budgeted Plan as of April 30, 2015Contract

Actual Supported Expenditures LeverageOver/(Under) Over/(Under)

Placer County 6,349$ 164,195$ El Dorado County (48,468)$ (19,770)$

Alpine County (5,237)$ (1,393)$

(47,356)$ 143,032$

* $57,125 of Rapid Response used as Additional Assistance for Training.

Recap of Consortium Performance as of April 30, 2015

Formula Fund Training WIA Expenditures Target 558,059$ 100%Training Expenditures Completed 510,703$ 91.5%Remaining WIA Expenditures 47,356$ 8.5%


Golden Sierra Job Training Agency Award Period – July 1, 2013 – June 30, 2015

$-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

Golden Sierra Consortium K491016 as of April 30, 2015

5% Leverage

20% BudgetedTraining

ActualLeverage

ActualExpenditure

$-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

Placer County K491016 as of April 30, 2015

5% Leverage


ActualLeverage

ActualExpenditure

$-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

El Dorado County K491016 as of April 30, 2015

5% Leverage


ActualLeverage

ActualExpenditure

$-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

Alpine County K491016 as of April 30, 2015

5% Leverage


ActualLeverage

ActualExpenditure


Golden Sierra Job Training Agency WIA Allocation Award K594759Award Period - July 1,2014 - June 30,2016

Adult and Dislocated Worker Formula Fund Allocations 2,491,934$

Training Requirement = 25% of Allocation with an Allowable 10% for Leverage 622,983$

Budgeted - Expenditure/Leverage Performance PlanPercent Percent Share of Share of

Target 15% Budget Target 10% Leverage 25% TotalPlacer County 62% 231,750$ 62% 154,499$ 386,250$

El Dorado County 37% 138,303$ 37% 92,202$ 230,505$ Alpine County 1% 3,737$ 1% 2,492$ 6,228$

373,790$ 249,193$ 622,983$

Completed Transactions - April 30, 2015 (Cash/Accrued Transactions)Actual

Expenditures Target Actual Target Supported & Leverage

Obtained Expenditures Obtained Leverage Total

Placer County 49% 113,525$ 60% 92,817$ * 206,342$ El Dorado County 0% -$ 0% -$ -$

Alpine County 0% -$ 0% -$ -$

113,525$ 92,817$ 206,342$

Expenditure/Leverage Performance Based on Budgeted Plan as of April 30, 2015Contract

Actual Supported Expenditures LeverageOver/(Under) Over/(Under)

Placer County (118,225)$ (61,682)$ El Dorado County (138,303)$ (92,202)$

Alpine County (3,737)$ (2,492)$

(260,265)$ (156,376)$

* $22,914 of Rapid Response used as Additional Assistance for Training.

Recap of Consortium Performance as of April 30, 2015

Formula Fund Training WIA Expenditures Target 373,790$ 100%Training Expenditures Completed 113,525$ 30.3%Remaining WIA Expenditures 260,265$ 69.7%


Golden Sierra Job Training Agency Award Period – July 1, 2014 – June 30, 2016

$-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

Golden Sierra Consortium K594759 as of April 30, 2015

10% Leverage


ActualLeverage

ActualExpenditure

$-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

Placer County K594759 as of April 30, 2015

10% Leverage


ActualLeverage

ActualExpenditure

$-

$50,000

$100,000

$150,000

$200,000

$250,000

El Dorado County K594759 as of April 30, 2015

10% Leverage


ActualLeverage

ActualExpenditure

$-

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

Alpine County K594759 as of April 30, 2015

10% Leverage


ActualLeverage

ActualExpenditure



MEMORANDUM

DATE: May 18, 2015

TO: Workforce Board (WDB)


SUBJ: 2015/2016 “K6” Program Award


Career Services: The Workforce Innovation and Opportunity Act (WIOA) requires a competitive process for awarding Career Services and other monies. Career Service funds are the funds used to establish affiliate one-stop centers (and the career services therein) within the Golden Sierra Consortium. In order to ensure compliance with these regulations an appropriate mechanism must be in place. This mechanism is not in place currently as these services have been subcontracted based on the mini-consortium model allowable by the Workforce Investment Act (WIA). Therefore, the K6 awards will not be dispersed until such time that the competitive process for Career Services can be completed. The estimated timeline is as follows:

The Request for Proposals (RFP) process is an eight week minimum process that includes the following steps:

• Public notice – (1 week)• RFP – (must be available for 3 weeks)• Rating (2 weeks)• Contract Negotiations (2 weeks)

Awarding contract (4 weeks) • GB and Workforce Board approval

Contract approval (4-12 weeks estimated)

Jun Jul Aug Sep Oct Nov Dec 4 week RFP Award Contract

12 week RFP Award Contract

18 month contracts for Career Services, under the new funding stream, would start January 1, 2016.


Affiliate centers would have access to training dollars; however, training contracts and support service payments will continue to be administered by Golden Sierra Job Training Agency.

Youth Services: WIOA youth service providers must also be competitively procured. Youth Services in the Golden Sierra region have been competitively procured; however, the procurement period has expired. Additionally, the most recent RFP does not reflect the new service or program requirements. Therefore, K6 youth funding cannot be dispersed until the competitive procurement process is completed. Staff anticipate the same RFP process, contract period and timeline as previously stated.

Rapid Response and Layoff Aversion: If subcontracted, K6 Rapid Response and Layoff Aversion funding must also be competitively procured. Because the lifespan of this funding is limited to 12 months, staff recommend implementing a central business engagement strategy. This strategy, serving all counties within the consortium, would reduce duplication, improve communication and ensure service continuity throughout the region. In addition, the strategy will reduce administrative burden (a key tenant of WIOA), enhance awareness of the Board’s NEXT suite of business services, ensure that all counties receive an equitable distribution of business services and eliminate the need to recapture unspent funds.


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