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Invoicing Pepsi Logistics has never been so Easy!
Finance Department: 1-888-PLCI-NOW (752-4669) Option 2, then Option 4. 03/03/2014 [email protected]
Register for Epay
Upload documents
Accept Invoice
Go to www.EPayManager.com
Click Free Carrier Registration
Complete Company Profile
Search by Reference Number
Click View/Add Docs
Upload BOL, POD and approval docs
Click View Invoice
Review or Modify Invoice Charges
Click Accept Invoice
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Still have Questions? Join us for Daily Carrier Training Sessions
Monday – Friday at 10:00am CST Call in: (605) 715 – 4920, Access Code: 298059
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an interesting point. You can position the text box
anywhere in the document. Use the Drawing Tools tab
to change the formatting of the pull quote text box.]
Pepsi Logistics Company, Inc.
Finance Billing Requirements
Finance Department: 1-888-PLCI-NOW (752-4669) Option 2, then Option 4. 03/03/2014 Email: [email protected]
Backup Document Requirements You must upload backup documentation to Epay Manager for every shipment or the invoice will be rejected.
Required types of documentation:
Shipper’s Bill of Lading (BOL) Signed Proof of Delivery (POD) Accessorial Approval Documentation (lumper receipts, email approvals, etc.)
Documentation must contain all of the following:
Receiver’s Signature Product Description Delivery Date Origin & Destination Issues to the Product (if any)
Accessorial Policy Accessorial charges must be approved by PLCI prior to service. Accessorial charges should already be present on Epay Manager. If charges are absent on an invoice, they can be added/edited using the Request Change button on each electronic invoice prior to accepting the invoice. Please note: All accessorial charges must be accompanied by proof of charge or approval documentation.
All Charges Must be Present on Invoice before Acceptance All charges related to shipment must be recorded at time of electronic invoice approval in Epay Manager. If charges are absent on an invoice, they can be added/edited using the Request Change button on each electronic invoice prior to accepting the invoice Please note: Any related charges requested after approval of first invoice will not be paid.
Quick Pay Accelerated Payment Option Eligible carriers have the option of selecting accelerated payment terms for each invoice in Epay Manager. Accelerated payment terms as soon as 3 days from delivery are available for a discount. Please note: carriers are eligible for quick pay options 7 days after all on-boarding paperwork, including the EFT form, is completed and returned to PLCI.
Payment Terms Net terms for payment begin after receipt of all required documentation and the electronic acceptance of the invoice on Epay Manager. Default payment terms are 30 days from invoice acceptance. Charge discrepancies must be resolved prior to payment. Once approvals are complete you will be able to see expected and actual pay date in Epay Manager.
Pepsi Logistics Company: Finance Q&A
*Quick Pay is an optional accelerated payment term available only to eligible carriers whose onboarding status has been completed. Finance Department: 1-888-PLCI-NOW (752-4669) Option 2, then Option 4. 03/03/2014 Email: [email protected]
Q: Why does Pepsi Logistics use Epay Manager? It is important to us that our carriers have the most seamless transportation experience possible, that’s why we paired up with Epay Manager – an electronic invoicing system. This allows our carriers to have greater visibility into shipment details and payment status as well as access to reporting features. The best part? Epay Manager is entirely paperless, which means that you will never need to send an invoice to Pepsi Logistics ever again!
Q: Great! Where do I sign up? Registering for Epay Manager is a critical step in the carrier onboarding process. Pepsi Logistics cannot process payment to carriers who are not registered on Epay Manager. To register, visit www.epaymanager.com. Click the Free Carrier Registration button and fill out your company profile. You will then need to create a username and password.
Q: Do I need to send an invoice for my shipment? No. With Pepsi Logistics, you will never need to physically email, fax or mail us an invoice.
Q: So how do I invoice Pepsi Logistics? As soon as your shipment delivers, Epay Manager creates an invoice for you that will appear on the website within 24 hours. Simply upload a BOL, POD and any approval documentation to this invoice and click Accept Invoice. It’s that easy!
Q: What if I need to make changes to the invoice? You can edit, add or subtract charges by submitting a Change Request in Epay Manager. Once a Change Request is submitted, a member of PLCI’s Finance team will review it and process the invoice within 3-5 business days.
Q: I don’t see my invoice on Epay Manager, what should I do? Be sure to allow at least 24 hours from delivery before looking for your invoice on Epay Manager. If you still do not see it after 24 hours, contact the Finance Department at [email protected].
Q: When can I expect to be paid? Default payment terms are 30 days from the Invoice Date. Payments are made daily (excluding bank holidays) by Electronic Funds Transfer (EFT) only.
Q: What if I need payment sooner? With our Quick Pay Option*, you can choose accelerated terms as soon as 3 days from delivery!
Q: Will I receive remittance advice from Epay Manager? No. Although you can check payment status (Pending, Invoiced or Paid) in Epay Manager, you will not be able to see remittance information on this website. Epay Manager works in sync with PepsiCo’s Oracle AP system to issue payments, but payment information is not fed back into Epay Manager. You will need to log on to www.PBGremit.com to view remittance advice.
Q: I need help using Epay Manager, where should I go? For a quick instructional overview, please reference the EPay Invoicing Overview for Carriers document in your PLCI
Carrier Onboarding Packet. You may also join us for one of our daily Epay Manager Training Sessions held Monday –
Friday at 10:00am CST. To participate, call (605)-715-4920 and use access code: 298059.