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PRESENTATIONS III

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PRODUCTION OF VISUALS

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POWERPOINT SLIDE PRODUCTION

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PPT Slides

You should average 1 slide for every 30 seconds…

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PPT Slides

Therefore, a 20 minute presentation should have a minimum of 40 slides.

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PPT Slides

Use dark type on a light background, or…

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PPT Slides

…light type on a dark background.

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PPT Slides

Do not use a background that varies from dark to light hues.

Difficult to Read

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PPT Slides

Use Arial type font on all slides.

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PPT Slides

This Title slide is 72 point.

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PPT Slides

THIS SECONDARY TITLE SLIDE IS 66

POINT

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PPT Slides

THIS THIRD LEVEL TITLE SLIDE IS 60

POINT

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PPT Slides

This smallest size type, other than graphics, is 32 point.

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PPT Slides

6 x 6 Rule• Maximum of 6 words per line… • Maximum of 6 lines per slide.

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PPT Slides

Use a second color to emphasize a point – not ITALICS.

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NEVER justify both margins on a slide.

With both sides of the column even, justified text significantly enhances gaps in the text and may occasionally lead to odd word spacing. Do not use.

PPT Slides

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PPT Slides

Minimum number of bullets on any slide

• is• 2

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PPT Slides

Incorporate an appropriate visual/graphic into every slide.

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Slide Charts

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Charts

Use a bar chart for discrete data.Example: People.

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Charts

Use a line chart for continuous data.Example: miles ran.

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Charts

Use a pie chart forpercentages or shares.

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Using a Video Clip

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Video

Display the Slide to which you want to add the video clip.

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Video

Insert menu> Movies & Sounds> Movie from file> locate file.

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Video

Double click the video you want.

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Video

Click “yes” to play automatically.

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Video

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SUPPORT MATERIALS

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INTRODUCTION

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Introduction

Do not rely on the spoken presentation alone.

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Introduction

Offer your presentation in printed form before…

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Introduction

…during, and…

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Introduction

…after your talk.

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PREPARATION

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Preparation

The handout material must stand alone.

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Preparation

Use Serif Type like

Times Roman.

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Preparation

Serif type became acceptable during the 17th century.

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Preparation

Research studies, since then, have indicated that documents printed in serif type are less tiring to read…

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Preparation

…improve comprehension, and…

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Preparation

…improve retention.

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Preparation

Sans serif type is used for slides because people should not “read” a volume of information on slides.

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Preparation

Impact of slides is more important than comprehension or retention.

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Preparation

Slides are for highlighting important points.

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Preparation

Number the pages...

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Preparation

Prepare only quality copies...

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Preparation

Be sure you have enough copies.

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PURPOSE

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Purpose

Handout material:can contain a large amount of additional information.

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Purpose

will make a lasting impression on the audience.

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Purpose

Well-prepared documents include a Table of Contents…

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Purpose

Additional information on your topic…

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Purpose

Glossary…

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Purpose

Clean copy of your audience survey instrument…

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Purpose

Facilities Checklist completed prior to your presentation…

CategoryYes or No

Task

Is the lighting adequate?

Is the lighting set properly?

Is the ventilation working properly?

Is the temperature setting comfortable?

Are there distracting noises?

Is the electricity on?

Are there needed extension cords?

Does the projector and/or computer work properly?

Are electrical cords arranged so you don't get entagled in them or trip over them?

Do you have all your visuals ready to go?

Do you have a white board and pens ready?

Do you know how to handle the visual aids?

Do you know how to handle the lighting?

GNET 2060 Professional Presentations

Room

Equipment

Presentation Materials

Facilities Checklist

Topic:

Name:

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Purpose

Your functional resume…

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Purpose

Latest corrected copy of all your worksheets…Audience documentation for achievement of your purpose (clipped to your document), and…

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Purpose

References.

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RESUME

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Resume

Include a color photo (Head shot) with the background removed.

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Resume

Industry prefers a Functional Resume, not an Experiential Resume.You will prepare a Functional Resume for your bound document to accompany your presentation.Use the outline on the class web site.

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Resume

Identify available positions:Placement OfficeAsk:

InstructorsFriendsFamily membersFormer employers

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Resume

Identify available positions (cont):NewspapersAssociation MeetingsPublicationsInternet

Head huntersState & local listings

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Resume

41.8% of employers surveyed prefer resumes not more than 2 pages.23.6% prefer not more than 1 page.References on a separate page.

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Resume

Include computer programs you have mastered.List relevant advanced courses.

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Resume

List courses outside your major that broaden your abilities.Include internships.Include special projects.

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ResumeYour Professional Objective states what you will provide your future employer.Example: To develop and maintain electronics systems that provide efficient, easy-to-use control of automated transport systems.

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Resume

Education:CollegeDegreeGraduation DateHigher GPA (Overall or Major)

Honors/ScholarshipsStudy Abroad Experiences

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Resume

Work Experience:EmployerCityJob TitleEmployment DatesFacts about the position

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Resume

Include any languages you have mastered besides English.Include certifications you hold.

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Resume

Include personal interests.

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Resume

Include 3 to 5 references (Instructors, Former employers, Organizations advisors)NameTitleBusiness addressPhone numbersE-mail addresses

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DISTRIBUTION

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Before the Presentation

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Before

Make your power point presentation available from a Web site prior to your presentation.

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At the Start of the

Presentation

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At the Start

Papers distributed at the start of your presentation are used by your audience during your presentation.

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During the Presentation

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During

It may be necessary to distribute critical information at the time in your talk when you present that particular topic.

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After the Presentation

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After

Provide a document after your presentation to back-up information that is too detailed or voluminous.

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The End