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PRESENTATIONS III
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PRODUCTION OF VISUALS
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POWERPOINT SLIDE PRODUCTION
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PPT Slides
You should average 1 slide for every 30 seconds…
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PPT Slides
Therefore, a 20 minute presentation should have a minimum of 40 slides.
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PPT Slides
Use dark type on a light background, or…
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PPT Slides
…light type on a dark background.
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PPT Slides
Do not use a background that varies from dark to light hues.
Difficult to Read
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PPT Slides
Use Arial type font on all slides.
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PPT Slides
This Title slide is 72 point.
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PPT Slides
THIS SECONDARY TITLE SLIDE IS 66
POINT
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PPT Slides
THIS THIRD LEVEL TITLE SLIDE IS 60
POINT
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PPT Slides
This smallest size type, other than graphics, is 32 point.
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PPT Slides
6 x 6 Rule• Maximum of 6 words per line… • Maximum of 6 lines per slide.
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PPT Slides
Use a second color to emphasize a point – not ITALICS.
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NEVER justify both margins on a slide.
With both sides of the column even, justified text significantly enhances gaps in the text and may occasionally lead to odd word spacing. Do not use.
PPT Slides
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PPT Slides
Minimum number of bullets on any slide
• is• 2
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PPT Slides
Incorporate an appropriate visual/graphic into every slide.
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Slide Charts
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Charts
Use a bar chart for discrete data.Example: People.
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Charts
Use a line chart for continuous data.Example: miles ran.
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Charts
Use a pie chart forpercentages or shares.
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Using a Video Clip
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Video
Display the Slide to which you want to add the video clip.
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Video
Insert menu> Movies & Sounds> Movie from file> locate file.
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Video
Double click the video you want.
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Video
Click “yes” to play automatically.
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Video
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SUPPORT MATERIALS
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INTRODUCTION
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Introduction
Do not rely on the spoken presentation alone.
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Introduction
Offer your presentation in printed form before…
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Introduction
…during, and…
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Introduction
…after your talk.
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PREPARATION
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Preparation
The handout material must stand alone.
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Preparation
Use Serif Type like
Times Roman.
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Preparation
Serif type became acceptable during the 17th century.
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Preparation
Research studies, since then, have indicated that documents printed in serif type are less tiring to read…
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Preparation
…improve comprehension, and…
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Preparation
…improve retention.
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Preparation
Sans serif type is used for slides because people should not “read” a volume of information on slides.
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Preparation
Impact of slides is more important than comprehension or retention.
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Preparation
Slides are for highlighting important points.
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Preparation
Number the pages...
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Preparation
Prepare only quality copies...
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Preparation
Be sure you have enough copies.
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PURPOSE
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Purpose
Handout material:can contain a large amount of additional information.
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Purpose
will make a lasting impression on the audience.
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Purpose
Well-prepared documents include a Table of Contents…
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Purpose
Additional information on your topic…
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Purpose
Glossary…
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Purpose
Clean copy of your audience survey instrument…
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Purpose
Facilities Checklist completed prior to your presentation…
CategoryYes or No
Task
Is the lighting adequate?
Is the lighting set properly?
Is the ventilation working properly?
Is the temperature setting comfortable?
Are there distracting noises?
Is the electricity on?
Are there needed extension cords?
Does the projector and/or computer work properly?
Are electrical cords arranged so you don't get entagled in them or trip over them?
Do you have all your visuals ready to go?
Do you have a white board and pens ready?
Do you know how to handle the visual aids?
Do you know how to handle the lighting?
GNET 2060 Professional Presentations
Room
Equipment
Presentation Materials
Facilities Checklist
Topic:
Name:
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Purpose
Your functional resume…
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Purpose
Latest corrected copy of all your worksheets…Audience documentation for achievement of your purpose (clipped to your document), and…
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Purpose
References.
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RESUME
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Resume
Include a color photo (Head shot) with the background removed.
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Resume
Industry prefers a Functional Resume, not an Experiential Resume.You will prepare a Functional Resume for your bound document to accompany your presentation.Use the outline on the class web site.
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Resume
Identify available positions:Placement OfficeAsk:
InstructorsFriendsFamily membersFormer employers
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Resume
Identify available positions (cont):NewspapersAssociation MeetingsPublicationsInternet
Head huntersState & local listings
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Resume
41.8% of employers surveyed prefer resumes not more than 2 pages.23.6% prefer not more than 1 page.References on a separate page.
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Resume
Include computer programs you have mastered.List relevant advanced courses.
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Resume
List courses outside your major that broaden your abilities.Include internships.Include special projects.
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ResumeYour Professional Objective states what you will provide your future employer.Example: To develop and maintain electronics systems that provide efficient, easy-to-use control of automated transport systems.
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Resume
Education:CollegeDegreeGraduation DateHigher GPA (Overall or Major)
Honors/ScholarshipsStudy Abroad Experiences
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Resume
Work Experience:EmployerCityJob TitleEmployment DatesFacts about the position
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Resume
Include any languages you have mastered besides English.Include certifications you hold.
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Resume
Include personal interests.
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Resume
Include 3 to 5 references (Instructors, Former employers, Organizations advisors)NameTitleBusiness addressPhone numbersE-mail addresses
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DISTRIBUTION
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Before the Presentation
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Before
Make your power point presentation available from a Web site prior to your presentation.
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At the Start of the
Presentation
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At the Start
Papers distributed at the start of your presentation are used by your audience during your presentation.
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During the Presentation
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During
It may be necessary to distribute critical information at the time in your talk when you present that particular topic.
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After the Presentation
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After
Provide a document after your presentation to back-up information that is too detailed or voluminous.
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The End