gmail user guide for beginners and Advanced users

Lewis Chattwood

Weston College

ContentsUser Guide.............................................................................................................................................1

Log in/ Out.............................................................................................................................................1

Create Contacts.....................................................................................................................................2

Reading / Replying / Sending emails......................................................................................................2

Display Options......................................................................................................................................3

Attaching Files.......................................................................................................................................4

Logging out............................................................................................................................................4

Calendar events.....................................................................................................................................5

Server Side Rules...................................................................................................................................5

Out of office replies...............................................................................................................................6

Customisation........................................................................................................................................6

User Guide

Log in/ OutLogging in and out could not be easier, you will first need to go to: https://mail.google.com/mail.

Then all you need to do is use your email address and password into the box shown by the picture.

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This picture shows the box you will need to put all your information in.

Create ContactsTo create new contacts on Gmail all you need to do is:

First log in, then click the Gmail icon and a drop down will appear, then you want to click contacts.

Then you will see a new contact button in the upper left corner, click it.

Then the picture on the right picture will appear and you need to add a name and email.

Reading / Replying / Sending emails

To Read an Email in Gmail you just need to click on the desired email that you wish to open.

Unread emails will appear as Bold and then important emails will have a yellow tag next to them.

Emails with attachments will have a paperclip to the far right of the email. And the date sent is next to that.

To reply to an email you simply click the email you wish to reply to and then click the reply button in the corner which is shown in the picture.

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When you click reply this will appear at the bottom and you simply write your message and click send.

Display Options

To change the layout of the page you simply click on the gear in the corner and then you can choose the display density and you can also change the theme which I have shown here.

Attaching Files

Attaching files is very simple, you start a new message and write who the message is going to, then the

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subject, then write the message and then to add an attachment you click the paperclip icon then it will ask you to add the file you wished to send.

Logging out Logging out is very simple, all you need to do is to go to the top right corner of the screen and you will see something similar to the picture but yours may have a picture, you then click that and it will show the white box and you simply click log out and then you are safely logged out.

Calendar events

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To access your calendar you will need to click the icon on the top toolbar, it is the one circled in the picture, and calendar in shown at the bottom, you need to click this, it will take you to another page and a calendar will appear and you can input important dates and meetings.

Server Side Rules

There are some server side rules such as filters to put specific mail straight to spam. And you can choose a specific email and delete all chats from them without having to open them.

Out of office repliesTo set up an automatic response you need to go to setting and in general there is a box at the bottom. It will either say out of office response or the same as mine which is vacation response. Then you simply put the dates you are away till and ender the message and save the changes.

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Customisation

To customise your email page you need to click on settings which is the little cog and click settings like in previous steps and click themes, and then you have a wide range of different backgrounds to choose from.

Lewis Chattwood