global supplier manual logistics bühler motor · pdf file · 2017-03-132.5.3...

SUPPLIER Manual Logistics, Version 5.1

© Bühler Motor Group As of: 02.12.2015 1/87

Global

SUPPLIER Manual Logistics

BÜHLER MOTOR Group



Table of Contents

1 Objective .................................................................................................................. 5

2 Information logistics ............................................................................................... 6

2.1 Procurement concepts ............................................................................................. 6

2.1.1 Data interchange ................................................................................................... 6

2.1.2 Procurement control concepts ............................................................................... 7

2.2 Manual and automatic call-off .................................................................................. 8

2.3 Communication SUPPLIER – BÜHLER MOTOR ................................................... 10

2.3.1 Contacts .............................................................................................................. 10

2.3.2 Accessibility ........................................................................................................ 11

2.4 EDI information transfer ......................................................................................... 11

2.4.1 Conventional EDI ................................................................................................ 11

2.4.2 Electronic information processing ........................................................................ 11

2.4.3 Delivery and transport data notification ............................................................... 12

2.5 Order handling ........................................................................................................ 13

2.5.1 Order processing ................................................................................................. 13

2.5.2 Order tracking ..................................................................................................... 13

2.5.3 Production and material release .......................................................................... 14

2.5.4 Phasing-in and phasing-out control ..................................................................... 15

2.5.5 Order handling when using the consignment warehouse process ....................... 15

2.5.6 Order handling when using the KANBAN process ............................................... 15

3 Packaging logistics............................................................................................... 16

3.1 Basic conditions ..................................................................................................... 16

3.1.1 Packaging requirements ...................................................................................... 17

3.1.2 Empties requirements of the SUPPLIERS ........................................................... 18

3.1.3 Delivery concept for re-usable packaging ............................................................ 18

3.1.4 Delivery concept for disposable packaging .......................................................... 18

3.2 Packaging guideline ............................................................................................... 19

3.2.1 Re-usable packaging........................................................................................... 20



3.2.2 Disposable packaging ......................................................................................... 23

3.2.3 Recycling requirements ....................................................................................... 24

3.2.4 ESD packaging, electronics production ............................................................... 26

3.2.5 Overseas packaging ........................................................................................... 26

3.2.6 Alternative emergency packaging........................................................................ 27

3.3 Empties processing ................................................................................................ 28

3.3.1 Procurement ....................................................................................................... 28

3.3.2 Empties administration ........................................................................................ 29

3.3.3 Provision ............................................................................................................. 30

3.3.4 Storage, repair and replacement ......................................................................... 30

3.3.5 Cleaning .............................................................................................................. 31

4 Shipping logistics ................................................................................................. 32

4.1 Shipping processing............................................................................................... 32

4.1.1 General regulations ............................................................................................. 32

4.1.2 Special runs ........................................................................................................ 34

4.1.3 Combining shipping units .................................................................................... 34

4.1.4 Shipping of pallets ............................................................................................... 35

4.1.5 Parcels ................................................................................................................ 36

4.1.6 Prioritization ........................................................................................................ 37

4.1.7 Return of rejected goods ..................................................................................... 37

4.2 Delivery regulations ................................................................................................ 37

4.2.1 Incoterms ............................................................................................................ 38

4.2.2 General shipping regulations ............................................................................... 39

4.2.3 Goods-receiving hours ........................................................................................ 40

4.3 Labeling of the shipping units ............................................................................... 43

4.3.1 Labeling types ..................................................................................................... 43

4.4 Transport notification ............................................................................................. 46

4.4.1 Order application and transport release .............................................................. 47

4.4.2 Access authorization for shipping advice (log-in) ................................................. 48

4.4.3 Times/procedures/deadlines ............................................................................... 49



4.5 Transport documents ............................................................................................. 50

4.5.1 Delivery note ....................................................................................................... 50

4.5.2 Packing list (outside the EU) ............................................................................... 52

4.5.3 Customs documents ........................................................................................... 52

4.6 Security in the movement of goods ....................................................................... 57

4.6.1 Air cargo.............................................................................................................. 57

4.6.2 Dangerous goods ................................................................................................ 57

4.7 Emergency concepts to maintain the ability to supply ........................................ 58

5 Quality standards of logistics .............................................................................. 62

5.1 Logistics rating ....................................................................................................... 62

5.2 Logistics complaints .............................................................................................. 63

5.3 Escalation process ................................................................................................. 63

6 Outlook .................................................................................................................. 64

7 List of abbreviations ............................................................................................. 65

8 Index to appendices .............................................................................................. 69

8.1 BÜHLER MOTOR GMBH ......................................................................................... 69

8.1.1 Locations ............................................................................................................. 69

8.1.2 Delivery adress ................................................................................................... 69

8.1.3 Contact persons .................................................................................................. 71

8.2 Scheduling agreement release .............................................................................. 76

8.3 BÜHLER MOTOR standard bins ............................................................................ 77

8.3.1 Purchasing and delivery references for packaging items ..................................... 77

8.3.2 Standard bins and ESD bins, lids, re-usable ....................................................... 79

8.3.3 Pallets, re-usable ................................................................................................ 82

8.3.4 Covers, re-usable ................................................................................................ 84

8.3.5 Cardboard bins with lids, expendable (VDA Standard 4500) ............................... 85

8.3.6 Standard pallets, expendable .............................................................................. 86

8.4 Packaging Data Sheet ............................................. Fehler! Textmarke nicht definiert.



1 Objective

Over the past few years, there has been an increasing competition in the national and

international markets. Classic responsibilities regarding the flow of materials and goods have

turned into an integrated, customer-orientated management function.

Our customers’ higher standards place huge requirements upon our company and our logistics

in terms of its quality and flexibility. Our logistics’ quality is getting even more important and, as

a strategic success factor, increasingly determines our company’s competitiveness.

As an important partner for our customers, the BÜHLER MOTOR Group (hereinafter called

“BÜHLER MOTOR“) can only assure topmost logistical quality and efficiency if it works hand-in-

hand with its SUPPLIERS. Thus, BÜHLER MOTOR needs reliable and competent business

partners who pursue the same customer-oriented objectives.

This SUPPLIER Manual Logistics is to improve the supply relationship between the respective

SUPPLIER and BÜHLER MOTOR and to minimize friction loss. The required material is

supposed to be conveyed in the right quantity and quality to the right destination at the right

time at optimum costs.

The determinations set forth herein form the generally binding framework for all BÜHLER

MOTOR plants. If need be, they are complemented by site-specific regulations to fulfill the

special supply requirements of the individual plants.

The delivery of parts to BÜHLER MOTOR has to be organized in compliance with this

SUPPLIER Manual Logistics in its latest applicable version, the attendant individual agreements

and BÜHLER MOTOR’s general terms and conditions of purchasing (AGB). Furthermore, this

SUPPLIER Manual Logistics is to give our SUPPLIERs a better understanding of our

requirements and their responsibilities.

The SUPPLIER Manual Logistics is structured as follows:

The SUPPLIER Manual Logistics’ text describes general and standardized regulations and

processes. The tables refer to specific requirements from BÜHLER MOTOR plants’ point of

view as a customer. Regional requirements or bilateral contracts entered into between the

BÜHLER MOTOR Group’s individual plants and their SUPPLIERS may necessitate

amendments. Such information will be provided by the local contact (see Appendix 8.1.3) at the

respective BÜHLER MOTOR plant.



2 Information logistics

A working relationship between the SUPPLIERS and BÜHLER MOTOR is predicated upon

open and swift communications and responses. This requires:

A full observance and pursuit of all agreements entered into

A timely and unsolicited notification in the event of changes regarding all facts and

circumstances affecting the supply relationship (agreements, delivery dates, processes etc.)

2.1 Procurement concepts

2.1.1 Data interchange

Purchased goods have to be ordered by automatic call-offs (Auto-LAB).

To improve the flow of goods and information to and from its SUPPLIERS, for an electronic data

interchange BÜHLER MOTOR uses the globally common EDI process (cf. Chapter 2.4).

The process uses data telecommunications, namely, a direct data interchange via ISDN-OFTP

(Odette File Transfer Protocol) and the VDA standards common in the automotive sector. These

standards are implemented without our own modifications. This concerns the following VDA

document standards for data transfer:

VDA 4905 Send: Call-off orders

VDA 4908 Send: Credit note data

VDA 4913 Receive: Delivery notes

Consignment withdrawals are transferred at least once a week.

Until the supplier has set up the respective interface, orders are also communicated by fax or e-

mails.

If transfer formats like EDIFACT/Odette or ANSIX12 are already in use, in how far this process

can be supported will have to be checked on a case-by-case basis. The same applies to an

integration of external mailboxes like GEIS or X.400.

If the SUPPLIER has further questions on setting up electronic data interchange processes, he

can ask the central BÜHLER MOTOR EDI contact for support.

If need be, BÜHLER MOTOR will send the SUPPLIER a data sheet with the subscriber codes.



2.1.2 Procurement control concepts

In procurement, the call-off order process (LAB processing) is preferentially in use. Call-offs are

communicated on a rolling basis. They are regularly updated and, as a rule, include data of at

least a 6-month horizon. The last call-off is binding and supplants previous ones.

Basically, in procurement we distinguish between the following control concepts:

Individual order

The classic call-off order process (LAB, cf. Chapter 2.2)

Consignment warehouse

KANBAN control loops

As a part of the implementation of the BÜHLER MOTOR Production System (BMPS), BÜHLER

MOTOR intends to achieve a most sparing supply chain from the customer to the SUPPLIER.

Regarding the procurement logistics, concepts that support a consumption-orientated control

will be preferred in future (“Only deliver what has been consumed at the previous value-added

level”). BÜHLER MOTOR determines which kind of control concept is used for the respective

commodity.

VMI performance

Using a consignment warehouse, BÜHLER MOTOR notifies the SUPPLIER with its gross

requirements and inventory of the parts to be delivered. The SUPPLIER will control delivery of

these parts to such an extent that the inventory figures in the consignment warehouse always

stay within the MIN/MAX limits. These limits have to be agreed between the SUPPLIER and

BÜHLER MOTOR and get adapted to the actual call-off figures. Details are fixed in a separately

conducted servicing contract

KANBAN performance

The trigger is the withdrawal or consumption of KANBANs (bins) from/at supply areas close to

the production (supermarkets). This control concept is mostly applied to A and B parts that are

continually being consumed and will be the preferred type of delivery for suitable parts in future.

Within the KANBAN processing framework, the information required for production and material

releases are also communicated in form of a preview. However, for the delivery only the

KANBAN call-off is binding.



2.2 Manual and automatic call-off

In the ordering regulations, we distinguish generally between the two different order procedures

manual and automatic call-off. Regardless of the application mode and procedure, these

regulations have to be followed completely.

The call-off order takes account of the cumulative quantity process. Cumulative quantities (FZ)

are the cumulative supplied and received quantities as of a defined point in time. They are the

precondition for an immediate system-aided synchronization between the information systems

of BÜHLER MOTOR and the SUPPLIER. Based on cumulative quantities an exact delimitation

can be carried out between the last recorded goods receipt at BÜHLER MOTOR (at the time the

call-off was generated) and the shipping information kept on the SUPPLIER’s side. The

cumulative quantities include all deliveries positively or negatively recorded at BÜHLER

MOTOR from the defined point in time until the creation date of the current call-off .

The cumulative quantity is changed by the following events:

The goods receipt effects an increase in the cumulative quantity; the underlying call-off

order is discharged at the same time

Plus corrections in goods receipt increase the cumulative quantity, minus corrections

reduce it

Return deliveries at the SUPPLIER’s expense (for quality reasons, for example) effect a

reduction of the cumulative quantity; the next call-off will be increased to balance the

demand

When the cumulative quantities are synchronized, the difference between the cumulative

quantity on the SUPPLIER’s side and the cumulative quantity of goods receipt at BÜHLER

MOTOR indicates the quantity of the material in transit (MAT). For the delimitation, the call-off

order shows the last delivery note number BÜHLER MOTOR has recorded.

The following applies equally to both the manual and the automatic call-off (Auto-LAB):

The call-off is communicated on a weekly basis by EDI (Auto-LAB), fax or e-mail

The up-to-date demands per part number are shown on a weekly basis

The last received delivery has also to be seen

It takes account of inventory discrepancies and changes in quantities and dates made by

our customers, entered into the PPS directly by EDI

The call-off reflects the current requirements

Every new call-off supplants all previous ones completely with immediate effect

In case of problems with delivery quantities or dates, the responsible materials planner at

the BÜHLER MOTOR plant has to be notified in writing immediately



Deviations without our prior consent will not be accepted. Any costs arising therefrom will be

charged to the SUPPLIER

The delivery dates communicated in the call-off are the arrival dates at BÜHLER MOTOR

For all BÜHLER MOTOR plants, the call-off described above is issued at the same time on the

night from Sunday to Monday. Based upon the duration of transport times agreed with our

logistical service providers and the goods-receiving hours at the plants we have the following

workflow (extract from the SUPPLIER calendar):

Fields marked “1” show the days of shipping advice, goods collection or delivery.

Deliveries to BÜHLER MOTOR Germany (BMG)

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri

1 1 0 0 0 1 0

Speditionsversand /

Shipment by forwarding

company

Speditionsversand /


company

Speditionsversand /


company

Avisierung / Notification Abholung / CollectionAnlieferung / Delivery

Monheim/Nürnberg

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri

1 1 0 0 0 1 0

Paketversand /

Sent by parcel service


Monheim/Nürnberg

Paketversand /


Paketversand /


Mo / Mon

Di / Tue

Mi / Wed

Do / Thu

Fr / Fri

0 1 0 0 0

Sendekalender /

Shipping schedule

Mo / Mon

Di / Tue

Mi / Wed

Do / Thu

Fr / Fri

0 1 0 0 0

Sendekalender /



Deliveries to BÜHLER MOTOR Czech Republic (BMS)

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri

1 1 1 0 0 0 0


BMS Hradec Kralove

Speditionsversand /


company

Speditionsversand /


company

Speditionsversand /


company

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri x

Mo /

Mon

Di /

Tue

Mi /

Wed

Do /

Thu

Fr /

Fri

1 1 1 0 0 0 0


BMS Hradec Kralove

Paketversand /


Paketversand /


Paketversand /


Appendix 8.2 includes an exemplary call-off with comments about the respective fields.

2.3 Communication SUPPLIER – BÜHLER MOTOR

2.3.1 Contacts

The contact persons of the SUPPLIER, responsible for logistical support, have to be designated

clearly (name of the contact, deputy and superior, each with their e-mail address, phone

number and fax number).

The contacts have to have the necessary professional expertise and, if need be, have to be

able to answer all questions. The languages for communication are:

The language of the country of the BÜHLER MOTOR plant to which the goods are to be

delivered or

English (as the standard language for international communications)

The respective contact persons of BÜHLER MOTOR are listed in Appendix 8.1.3.



2.3.2 Accessibility

The contacts (or their deputies) designated by the SUPPLIER have to be accessible every

working day from at least 7:00 h am to 17:00 h (supplier local time).

Outside the above time window (or if the plant is closed), there has to be an emergency hotline

operated by a qualified person.

2.4 EDI information transfer

A supply relationship with BUHLER MOTOR requires the EDI information transfer as a general

precondition. The SUPPLIER has to be EDI-compatible in order to receive or send BÜHLER

MOTOR information (e.g. call-offs).

If this is not yet possible, the SUPPLIER undertakes to prepare and follow a binding schedule

for its implementation.

2.4.1 Conventional EDI

For the worldwide order data transfer, BÜHLER MOTOR uses VDA as its standard format.

2.4.2 Electronic information processing

The SUPPLIER should import the order and inventory information sent to the SUPPLIER via

EDI without any further manual registration and processing.

The target is an automated import of the information into the respective production planning

system (PPS) of the SUPPLIER. This includes, for example, the breakdown into bills of

materials, the automated generation and forwarding of orders to sub-SUPPLIERS and the input

into the capacity planning and production control.

The system has to be consistent and continuous along the complete planning-, production- and

shipping processes. Media discontinuities have to be avoided; interfaces between the systems

have to be checked on a regular basis in order to ensure a correct and complete data transfer.



2.4.3 Delivery and transport data notification

BÜHLER MOTOR generally commits its SUPPLIERs to send a delivery notification by data

telecommunications in accordance with VDA 4913 concurrently with the delivery. These delivery

notifications have to include the following data:

Delivery note number and delivery schedule number

Order number

BÜHLER MOTOR article number

Filling- and delivery quantity

BÜHLER MOTOR bin number

Number of bins

BÜHLER MOTOR wants the delivery note and transport data to be transmitted completely and

correctly and as early as possible, i.e. immediately after the goods have been shipped.

Upon receipt, the incoming delivery note and transport data are checked formally and – as far

as possible – in terms of their contents. Any mistakes in the EDI data will be reported to the

SUPPLIER immediately and are subject to a complaint.

The EDI delivery note and transport data aside, the delivery also has to include a VDA delivery

note in accordance with VDA 4912 or a compatible delivery note in accordance with DIN 4994.

This document is required if the goods receipt department does not have the EDI delivery note

and transport data available.

If the EDI messages are not available, the delivery note and transport data have to be imported

from the delivery documents during the goods receipt processing by hand. This may lead to

input errors and also to processing delays. In addition, any missing information means a less

efficient logistical material planning.

The delivery notification allows BÜHLER MOTOR to include the material in transit in its

monitoring of inventory and availability of materials. This minimizes further inquiries BÜHLER

MOTOR has to direct to the sender or SUPPLIER.

Correctly transmitted delivery and transport data reduce the input needed for registering the

incoming goods. In addition, a delivery notification allows automated goods receipt processes

based upon scanning the package label included in the transmitted VDA 4913 package data.

The labeling information for the goods has to be adopted from the EDI call-off.



2.5 Order handling

The SUPPLIER gets annual call-off quantities as a non-binding preview (see 2.5.3, Production

and material release). Based on these figures the SUPPLIER ensures that its production

capacity is sufficient for that volume and that its sub-SUPPLIERS are able to deliver the primary

material accordingly.

2.5.1 Order processing

The dates given in the call-off (LAB process) are the goods receiving dates at BÜHLER

MOTOR. Deviations have to be agreed separately. The SUPPLIER checks the received call-off

for its completeness, correctness and plausibility (e.g. name of the SUPPLIER, part number,

quantity, date). If there is anything strange, the SUPPLIER contacts the responsible BÜHLER

MOTOR contact (see Appendix 8.1.3) immediately. Call-offs (LAB process) become binding for

the SUPPLIER if he does not contradict within two working days and notifies BÜHLER MOTOR

of its inability to meet the requirements or that he has to deviate from them. An order

confirmation is basically not necessary.

2.5.2 Order tracking

The SUPPLIER tracks the orders internally and continuously. He is always able to inform

BÜHLER MOTOR of the progress made in production. The SUPPLIER also guarantees that

there is a continuously transparent order tracking at its sub-SUPPLIERS.

Furthermore, the SUPPLIER has to prove a working escalation management system in case

there are deviations. There have to be established emergency plans and an effective crisis

management whose availability has to be proven upon request.

In order to detect delivery problems, the supplier also has to install an early warning system. If

there are disruptions with consequences for delivery dates or quantities affecting BÜHLER

MOTOR, the SUPPLIER has to start the necessary measures immediately. If it becomes

apparent that despite these measures agreements or promises cannot be fulfilled, the

SUPPLIER has to inform the BÜHLER MOTOR contact person without any delay by phone or

e-mail and to communicate a new delivery date or a new delivery quantity. Upon request, the

SUPPLIER also has to inform BÜHLER MOTOR at least about the following:

1. Cause of the supply problem

2. Plans to reduce the backlog (dates and quantities)

3. Production capacities for the parts in backlog, machine running times and working hours

(hrs per working day, working days per week)



4. Tested alternative production options (always in accordance with BÜHLER MOTOR quality

standards)

5. Available alternative parts (always in accordance with BÜHLER MOTOR quality standards)

6. Checking lot splitting or partial deliveries

7. Options to shorten the delivery time by using a special transport

8. Information and escalation within the SUPPLIER’s organization (cf. Chapter 4.7, Matrix of

measures and responsibilities in emergencies)

If no solution can be mutually agreed upon, the contact person has to involve higher levels of

the hierarchy, including the managing board of the SUPPLIER.

The liability of the SUPPLIER in case of a delayed delivery is set forth in the respective supply

contract.

2.5.3 Production and material release

The production and material release designates the period for which BÜHLER MOTOR

undertakes to buy the ordered part or material. The standard time for the production release is

four weeks; the standard time for the material release is eight weeks. These release periods can

be modified in individual contracts if necessary.

The period of the production and material release starts with the call-off creation date and

applies in daily progression for the given period unless a new call-off comes in. The maximum

released quantity is calculated as the sum of the goods-receipt cumulative quantity when the

call-of is created and the required quantities of demand designated during the release period.

The additionally stated demand quantities are only target figures for information purposes. The

mentioned quantity in the production release is a fixed order, but the delivery has to be based

upon the latest call-off. The mentioned quantities in the material release entitle the SUPPLIER

to plan its material requirements, not to start production. If apart from the listed latest deliveries

other shipments are also in transit to BÜHLER MOTOR, these quantities have to be set off

against the next due delivery installment.

When the SUPPLIER gets informed about changes (re-orders or initial orders of new parts and

postponements or cancellations) by call-offs and delivery schedule changes, he has to add

these changes to the actual call-off, unless a new one has already come in.

A call-off confirmation is not necessary since we assume that the stated demand quantities and

delivery dates are to be met and kept. In exceptional cases, requested changes have to be

agreed directly including the respective material planning and, if need be, by means of a copy of

the call-off. As the demand quantities are calculated based on the goods-receipt cumulative

quantities, to avoid shortfalls or excessive inventories it is important that the SUPPLIER checks

the cumulative delivery quantity of the latest call-off for its plausibility and immediately informs

the responsible materials planner if there is any difference.



2.5.4 Phasing-in and phasing-out control

During the phasing-in and phasing-out period, BÜHLER MOTOR expects even more flexibility

from the SUPPLIER. This requires a capacity planning in order to be able to deliver especially

small numbers of units in the right quantity at the right time. This planning has to be coordinated

between BÜHLER MOTOR and the SUPPLIER at an early stage.

Within the framework of phasing-in management the SUPPLIER receives individual orders,

these have to be confirmed to the BÜHLER MOTOR contact person (project purchasing or

materials planner).

2.5.5 Order handling when using the consignment warehouse process

To an agreement on the consignment warehouse process, the processes and agreements

described in 2.5.1 to 2.5.4 apply. The following deviations have to be considered:

Gross requirements (= production demand) instead of call-offs are communicated. The

SUPPLIER uses the requirements to control the delivery on its own in such a manner that

the consignment inventory falls between the agreed Min/Max limits.

The gross requirements form the basis for the material and production releases. Again, the

periods mentioned in the supply contract do apply.

In the course of the phasing-in and phasing-out control, the deliveries have to be based

upon the call-offs.

2.5.6 Order handling when using the KANBAN process

When the KANBAN process is used, the depletion of a bin triggers a call-off. The KANBAN has

to be filled by the supplier within the determined goods-receiving hours.

The electronic KANBAN call-off is transmitted via the EDI interface.



3 Packaging logistics

3.1 Basic conditions

After the SUPPLIER has got the order from BÜHLER MOTOR, BÜHLER MOTOR is supplied in

accordance with the processes as specified in the Packaging Data Sheet and the supply

contract and as described in the SUPPLIER Manual Logistics.

The following regulations apply:

In the following, the packaging supplies (e.g. bins) and the attendant packaging aids (e.g.

blisters, trays) needed for the delivery of materials are defined as “empties”.

For all deliveries defined standard bins are used, which are agreed with the SUPPLIER (cf.

Chapter 3.2 and Appendix 8.3) and for which the SUPPLIER prepares the Packaging Data

Sheet (see Appendix 8.4).

The SUPPLIER is responsible for the use of the empties as agreed with BÜHLER MOTOR.

If the agreed empties are not available, the delivery has to be made using the “alternative

packaging” specified in the Packaging Data Sheet. The resulting additional costs have to be

borne by the causer.

If re-usable empties are used, both parties keep an empties account. BÜHLER MOTOR

sends the empties’ status to the SUPPLIER on a periodical basis. The difference is charged

on a periodical basis as well.

If the SUPPLIER needs to use more empties in the short term due to higher call-off

quantities, this has to be coordinated with the empties planner (see Appendix 8.1.3) at the

BÜHLER MOTOR plant.

Total weight limits of empties (gross): GLT (large load carriers) maximum 500 kg, excessive

weights have to be agreed with the plant logistics; KLT (small load carriers) maximum 9 kg,

regardless of the packaging type. Deviations have to be agreed between the SUPPLIER

and the respective BÜHLER MOTOR plant in writing.

When requesting empties, small load carriers (KLT) are delivered to the SUPPLIER only in

complete packing units.

BÜHLER MOTOR provides the SUPPLIERS with the opportunity to procure standard

empties from the respective manufacturers at prices negotiated by BÜHLER MOTOR. In

return, BÜHLER MOTOR accepts these prices as maximum acquisition prices for the

empties. For details, please contact the responsible BÜHLER MOTOR purchasing manager

for packaging material (see Appendix 8.3.1). For deliveries, BÜHLER MOTOR only accepts

clean and undamaged empties. Empties that do not meet that standard are subject to a

complaint.



Disposable packaging generally has to be procured by the supplier.

Deviations from the defined standard empties have to be coordinated with the responsible

BÜHLER MOTOR logistics planner and the logistics director of the respective plant and

agreed in writing.

3.1.1 Packaging requirements

The following regulations are supposed to ensure a smooth and efficient flow of materials

between the SUPPLIER and BÜHLER MOTOR. The empties and the outer packaging have to

be precisely defined for any purchased good on the basis of standardized dimensions and

coordinated volume capacities.

Regardless of the packaging type (disposable or re-usable), the following requirements have to

be met:

Undamaged delivery of parts (without any impairment of quality, cf. Chapter 4)

Ensured ESD-capability and climate requirements (if needed)

Efficient loading units (cf. Chapter 4.1.6)

Optimum empties utilization

Transport securing devices (cf. Chapter 4.2.2)

Smooth loading and unloading of the transport vehicles by industrial trucks

Easy transport by industrial trucks

Stackability (cf. Chapter 4.1.5 und 4.2.2)

Standard dimensions for empties and disposable packaging as specified (cf. Chapter 3.2.1

and 3.2.2)

Easy to handle composition

Ergonomic withdrawal of parts

Recyclable materials (cf. Chapter 3.2.3)

Resources-efficient design

Preferably re-usable empties and packaging (cf. Chapter 3.2.1)

Unless otherwise stated by BÜHLER MOTOR, all parts have to be delivered corrosion-resistant

and unsoiled and free of greases and oils. Deviations from this regulation have to be agreed

separately and in writing. Regarding contents and size, the agreed packaging units always have

to be the same for the same part number. In case of non-compliance with the valid packaging

regulations, the resulting costs will be passed on to the SUPPLIER (e.g. repacking costs,

additional bin costs etc., cf. Chapter 3.3.3).



Any non-compliance with the packaging regulations may also have negative consequences on

the SUPPLIER rating. Generally re-usable packaging should be used. If this is economically

not feasible, disposable packaging has to be used that is recyclable and disposable with

minimum effort (see Chapter 3.2.3).

3.1.2 Empties requirements of the SUPPLIERS

For its SUPPLIERS, BÜHLER MOTOR assumes an average requirement of empties for six

weeks. In case of any additional requirement the SUPPLIER has to give reasons (e.g.

consignment warehouse, process-related production of large lot sizes etc.). The additional

requirement has to be coordinated with the respective BÜHLER MOTOR purchasing manager

and the logistics director in the respective plant. The additional requirement has to be agreed in

writing.

3.1.3 Delivery concept for re-usable packaging

Bin requirement

The SUPPLIER asks the empties administration of the respective BÜHLER MOTOR plant

for the required empties according to his demand.

BÜHLER MOTOR checks if that requirement falls within the quantity of empties at disposal

of the SUPPLIER and provides the required quantity in full packing units.

Return of empties

BÜHLER MOTOR organizes the transport of empty bins and bears the costs incurred.

3.1.4 Delivery concept for disposable packaging

Applies to SUPPLIERS who deliver products in an agreed disposable packaging or use a

defined disposable packaging as an alternative packaging (cf. Chapter 3.2.2 and 3.2.5).

Procurement of the disposable packaging

The supplier procures the disposable packaging.

Disposal of the disposable packaging

BÜHLER MOTOR disposes of the disposable packaging and bears the disposal costs.



3.2 Packaging guideline

BÜHLER MOTOR and the SUPPLIER agree on a product-specific packaging in a Packaging

Data Sheet binding for all future deliveries of the contractual product (see Appendix 8.4).

The SUPPLIER follows these principles:

Filling material has to be reduced to a minimum.

When disposable packaging is used, recyclable packaging materials have to be used.

For the shipment of pallets with cardboard or Styrofoam packaging, the loading unit has to

be secured against damages in transit with slip lids.

Re-usable empties have to consist of recyclable materials that have to be marked in

accordance with the recycling industry’s specifications (cf. Chapter 3.2.3).

Use of mono-materials; compound materials are not allowed.

If in both economic and ecological terms, disposable and re-usable packaging are

equivalent, re-usable packaging has to be preferred.

Poolable re-usable packaging (Euro pallet, Euro cage box, MF container etc.) should be

preferred to non-poolable re-usable packaging.

Re-usable packaging has to be in line with the BÜHLER MOTOR standard sizes (cf.

Chapter 3.2 and Appendix 8.3). In exceptional cases, a specific design and other sizes have

to be coordinated with BÜHLER MOTOR. They are only admissible if the parts to be

transported have special requirements.

Re-usable packaging has to be designed for being emptied completely and cleaned and

dried in a fast and easy manner.

If no re-usable packaging is available, the supplier has to deliver the parts in the defined

alternative packaging. This has to be coordinated beforehand with the logistics department

of the BÜHLER MOTOR plant which is recipient of the parts that are to be delivered (cf.

Chapter 3.2.6).

For packing units with re-usable packaging, a loading unit top cover has to be used.

BÜHLER MOTOR specifies which packaging to use for which product. The SUPPLIER

determines a filling quantity for its parts and refers to it in the quotation. Type, dimensions,

content volume, costs and regulations pertaining to the packaging are part of the order or

supply contract and are obligatory for all deliveries. The SUPPLIER fills in the Packaging Data

Sheet giving that information (see Appendix 8.4).



If the defined packaging is not used, BÜHLER MOTOR reserves the right to charge the

SUPPLIER extra costs (e.g. additional handling or repacking costs).

In legitimate cases, deviations (e.g. alternative packaging for start of production, extraordinary

pre-production or an insufficient supply with empties by BÜHLER MOTOR) have to be

coordinated with the logistics department of the BÜHLER MOTOR plant the parts are to be

delivered to (see Appendix 8.1.3). The delivery note has to bear a pertinent comment

(“alternative packaging!“).

3.2.1 Re-usable packaging

Poolable standard load carriers

The “standard small load carrier” is the MF-KLT in blue by SSI Schäfer and embossed “Bühler

Motor“. For electronic components and parts to be assembled in ESD-protected areas, the MF

PPL-KLT in black by SSI Schäfer and embossed “Bühler Motor“ is used.

Regardless of the owner, poolable empties are allocated to the different inventory accounts by

the inventory level. The SUPPLIER is responsible for the administration of the packaging

(cleanliness, availability).

Before the first shipping, the packaging to be used has to be coordinated with the BÜHLER

MOTOR plants. The following regulations apply to all sites worldwide:

Region Load carrier

Europe MF-KLT by SSI Schäfer

MF PPL-KLT by SSI Schäfer (electrically conducting, ESD)

Maximal weight of full bin: 9 kg

VDA 4902 (barcode-able goods label)

EURO pallet in accordance with UIC 435 up to a max. of 500 kg

Standard dimensions for loading units: L x W x H (mm): 1200 x 800 x 1050 (max.) L x W x H (mm): 800 x 600 x 1050 (max.)

EU packaging directives DIN EN 13427 – DIN EN 13432

China

KLT by TaiFeng Plastics (regular and electroconductive)





Region Load carrier

Mexico

KLT by Cycapsa (regular and electroconductive)



You will find a detailed description of the standard bins in Appendix 8.3 “BÜHLER MOTOR

Standard Bins“.

The following table shows the standard bins MF-KLT and MF PPL-KLT by SSI Schäfer used in

Europe.

MF series in blue (Standard KLT) MF PPL series in black (ESD KLT)

Bin type Inside dimensions on the

floor L x W x usable-H (mm)

Volume (liters)

Outside dimensions at the floor level

L x W x H (mm)

MF 3120 MF 3120 PPL

259 x 160 x 102 5.6 297 x 198 x 120

MF 4170 MF 4170 PPL

366 x 267 x 150 14.6 396 x 297 x 168

MF 6120 MF 6120 PPL

564 x 366 x 87 21.0 594 x 396 x 120



The use of BÜHLER MOTOR-owned bins is managed by the plant logistics department in

cooperation with the SUPPLIER and the BÜHLER MOTOR purchasing department. BÜHLER

MOTOR bins are only for the delivery of serial parts from the SUPPLIER to the BÜHLER

MOTOR plants.

They must not be used for purposes other than intended:

The SUPPLIER’s internal flow of materials

An interim storage of semi-finished products at the SUPPLIER

To supply sub-SUPPLIERS

Special load carriers (e.g. blisters)

Any use of special load carriers has to be coordinated with the responsible BÜHLER MOTOR

logistics planner (see Appendix 8.1.3). The special load carriers are planned and designed by

either the SUPPLIER or BÜHLER MOTOR, as agreed. They are inspected and approved by

BÜHLER MOTOR in coordination with the SUPPLIER.

The SUPPLIER’s cost contribution should be fixed in a project-related way. This applies to the

special load carriers’ planning, design, purchase, repair and replacement.

Re-usable intermediate layers or shaped parts for parts protection, inserted in the bins and

cardboard packaging listed in Chapter 3.2.1 and 3.2.2, are also special load carriers and subject

to the regulations above.

Special requirements for wooden packaging materials in international trade

For the international trade with packaging material made of solid wood the phytohygienic

provisions of the IPPC Standard ISPM No. 15 in their currently applicable version have to be

complied with. Any deviation from these regulations requires the explicit approval of BÜHLER

MOTOR.

You can find and download information on IPPC rules and country-specific regulations at:

https://www.ippc.int

Standard load carriers in NAFTA countries

The NAFTA standard load carriers meet the AIAG standard with the following basic sizes:

L x B [Inch]: 48*45

https://www.ippc.int/



Plastic flat pallet

You will find a detailed description of the AIAG standard load carrier in Appendix 8.3.

3.2.2 Disposable packaging

The costs of disposable packaging and its procurement are generally borne by the SUPPLIER.

Optional use of KLT alternative cardboard packaging

If no MF standard bins are used, disposable cardboard packaging with a lid has to be used. The

cardboard packaging based upon VDA guideline 4500 by Lewell as approved by BÜHLER

MOTOR may be used.

The supplier may also use its own cardboard packaging. This has to meet the dimensions

shown in Appendix 8.3.2 and be coordinated with and approved by the responsible BÜHLER

MOTOR purchasing manager for packaging material (see Appendix 8.3.1).

In order to keep the prices of disposable cardboard packaging as low as possible, the supplier

can procure it in the BÜHLER MOTOR price range. Higher prices for the SUPPLIER’s own

cardboard packaging are not accepted.

Disposable packaging is always provided by the SUPPLIER and has to meet the following

requirements:

Damage-free, smooth handling

Coordinated filling quantities

The maximum weight of manually manageable disposable packaging is 9 kg gross

Easy opening of the cardboard box without any aids and additional time requirements

Minimum load bearing capacity when stacked: 90 kg per cardboard box in a static state

Stackability through interlocking detents



Cardboard lid with circular edge put on top

Easy disposability ensured

Standard dimensions of the loading unit and a modular structure (cf. Chapter4.2) must be

maintained

The costs of alternative packaging and damages caused by the use of disposable

packaging have to be borne by the SUPPLIER

The structure of the disposable cardboard packaging by Lewell, approved by BÜHLER MOTOR,

is shown in the following table.

Folded KLT cardboard box Unfolded KLT cardboard box

Folded KLT cardboard lid KLT cardboard box with lid

3.2.3 Recycling requirements

The packaging material generally has to be recyclable. The used materials have to be labeled in

accordance with DIN 6120-1 (icons with abbreviations). The packaging marks must not exclude

a material recycling.



Compound materials

Compound materials have to be avoided generally and require BÜHLER MOTOR’s special

approval.

Plastics for disposable packaging

Plastics for disposable packaging always have to be either PE or PP and marked in accordance

with DIN 6120-1. The variety of materials should be reduced to allow a selective recycling of

plastics.

Plastics for re-usable packaging

For re-usable packaging the following plastics specifications have to be observed:

Approved: ABS, PE, PP (thermoplastics)

Only permissible after approval: PC

Not allowed: EPS, PUR, PVC and all thermoset materials

Paper and cardboard

Paper and cardboard have to be free of hazardous substances generated in paper production.

Coatings should be generally avoided (e.g. wax-, paraffin-, bitumen-, oil papers or impregnating

papers and cardboard). They can only be used in justified special cases and after consultation

of the respective plant’s logistics department. Plastic- and textile adhesive tapes, plastic

shipping bags and glass-fiber-reinforced paper adhesive tapes are also not permitted.

Wood

Pallets and boxes must be untreated (not impregnated, painted or coated). Disposable

packaging and packaging parts made of wood require a special release by BÜHLER MOTOR.

For wooden packaging for overseas shipping, the legal regulations applying in the receiving

country also have to be complied with. Compliance with the IPPC standard ISPM 15 for wooden

packaging materials is also obligatory (for details see: http://www.ippc.int).

Shrink and stretch films

Especially for disposable packaging, shrink and stretch films should be used to secure the load.

Film bags and sacks

Bags and sacks may only be made of PE and a material marking in accordance with DIN 6120-

1 has to be printed on them.



Styrofoam

Styrofoam may only be used for shaped parts. Pure Styrofoam in white has to be used. In

general, such use should be avoided; any use of Styrofoam chips is not permitted. However,

packing chips made of corn may be used as a filling material.

Band clamps

Only PET or PP tightening straps may be used.

Final regulations

Packaging not meeting the above standards may in future no longer be used for the phasing-in

of new products. Legitimate exceptions have to be agreed with the respective BÜHLER MOTOR

plant.

In case of non-compliance with the above, BÜHLER MOTOR reserves the right to charge the

SUPPLIER the resulting costs.

3.2.4 ESD packaging, electronics production

For electronic components and parts assembled in ESD-protected areas, ESD-compatible

empties and ESD packaging have to be used. These have to meet the applicable VDA

recommendation 4504 and the pertinent BÜHLER MOTOR specifications.

The specifications of the ESD standard bins used by BÜHLER MOTOR are included in

Appendix 8.3.2 “BÜHLER MOTOR Standard Bins“.

ESD bins have to be labeled with the ESD symbol below and be protected against any

unintentional opening (e.g. through re-usable tie straps).

3.2.5 Overseas packaging

The SUPPLIER is always responsible for a high-quality packaging and delivery of its parts.

Disposable packaging

Pallets have to be four-way-entry pallets. They must not be damaged.



Material

For wooden packaging, IPPC standard ISPM 15 always has to be observed.

Weight

Maximum gross weight of the loading units: 500 kg

Maximum gross weight of small load carriers: 9 kg

Stackability

Max. stack factor in containers: max. 2 x (i.e. a maximum of 2 loading units are stacked one

on top of the other; load capacity and stackability have to

be guaranteed)

Re-usable packaging

For overseas transports, the SUPPLIER always has to coordinate re-usable packaging with the

logistics department of the receiving BÜHLER MOTOR plant.

Inside packaging

The sender has to determine the inside packaging. It has to guarantee a high-quality delivery of

the parts, with sea transport (container on deck) and a pre-carriage and post-carriage of two

weeks each (outdoor storage and transport by truck) being taken into account. Please ask the

receiving BÜHLER MOTOR plant for details on transport times (sea transport).

Labeling

Every loading unit and every load carrier has to feature a goods label at the front (cf.

Chapter 4.3)

In particular the recipient, port of destination and final destination, part and order number

and the gross weight is to be shown

The packaging units in one shipment have to be numbered consecutively pursuant to the

“labeling for a shipment of packages” (Markierung für den Versand von Packstücken) in

accordance with DIN 55 402 (e.g. 1/3, 2/3, 3/3, cf. Chapter 4.5.1)

3.2.6 Alternative emergency packaging

The supplier defines an alternative emergency packaging in case that the specified packaging is

not available. The KLT substitute cardboard packaging described in Chapter 3.2.2 and 8.3.5

should be the preferred choice.



3.3 Empties processing

To attain and ensure joint quality-, supply- and inventory targets, the SUPPLIER follows the

regulations regarding the processing of empties between BÜHLER MOTOR and its

SUPPLIERS given below.

3.3.1 Procurement

The SUPPLIER has to use the defined BÜHLER MOTOR purchasing conditions for the

BÜHLER MOTOR standard packaging listed in Chapter 8.3. Any additional costs will be borne

by the SUPPLIER.

Re-usable packaging

BÜHLER MOTOR procures the rotating stocks of re-usable packaging jointly determined with

the SUPPLIER (cf. Chapter 3.1.2) until the transfer point (cf. Chapter 4.2). Other empties,

needed for the SUPPLIER’s internal production processes, have to be procured by the

SUPPLIER.

Special arrangements are the exception and have to be agreed with BÜHLER MOTOR in

writing.

To Euro pallets and Euro cage boxes, the European Pallet Association’s regulations apply (for

details see: http://www.epal-pallets.org).

Disposable packaging

All costs of disposable packaging and its procurement always have to be borne by the

SUPPLIER.

Special load carriers

Special load carriers of BÜHLER MOTOR

BÜHLER MOTOR procures the determined rotating stock of BÜHLER MOTOR special load

carriers (e.g. blisters).

Any special load carriers in addition to the determined rotating stock, needed for the

SUPPLIER’s internal production processes, have to be procured by the SUPPLIER.

Special load carriers of the SUPPLIER

The costs of special load carriers of the SUPPLIER and their procurement always have to be

borne by the SUPPLIER. The special load carriers have to be released by BÜHLER MOTOR.

Their suitability has to be verified in a trial transport.



The SUPPLIER is responsible for the procurement of the special load carriers. The costs of

special load carriers from the transfer point which are not included in the parts price have to be

agreed with BÜHLER MOTOR.

3.3.2 Empties administration

The SUPPLIER keeps empties accounts and coordinates the empties stocks with BÜHLER

MOTOR or the external service provider (EDL) contracted by BÜHLER MOTOR.

The pre-defined maximum rotating stocks of empties must not be exceeded. Additional orders

are not permitted. Exceptions have to be coordinated with the BÜHLER MOTOR empties

planner (see Appendix 8.1.3) in the respective BÜHLER MOTOR plant.

The SUPPLIER and the respective BÜHLER MOTOR plant’s empties administration cyclically

balance their empties accounts. BÜHLER MOTOR determines how these reports are to be

made.

Upon BÜHLER MOTOR’s request, an inventory of the empties has to be done. The result of

that inventory is to be adjusted between the parties involved. A later modification of the adjusted

result is not permitted.

Inventory discrepancies or lost empties have to be replaced immediately, following the costs-by-

cause principle.

Any scrapping of BÜHLER MOTOR-owned empties require prior agreement of the respective

empties planner in the BÜHLER MOTOR plant. Any breach of that clause means the

SUPPLIER is charged the replacement value.

When scrapping such items – especially if there are hazardous substances on the empties – the

locally applicable waste disposal regulations have to be observed. Recycling always takes

precedence over incineration or waste dumping.

Immediately after discovering a defect on a delivered empty or a mistake (e.g. a damage or a

wrong quantity) in its good receipt department the SUPPLIER has to file a notice of complaint.

The complaint will be forwarded to the responsible empties planner in the respective BÜHLER

MOTOR plant without any delay and including the delivery note information and also, if

applicable, a photographic evidence and a short description.

If the defect is obvious when the empty is being delivered by the freight carrier, the freight

carrier has to confirm the defect on the delivery documents. The rough receipt also has to be

submitted to the BÜHLER MOTOR empties planner since otherwise the defect cannot be

acknowledged. Any further procedure has to be coordinated with the responsible BÜHLER

MOTOR empties planner on a case-related basis.



3.3.3 Provision

If the SUPPLIER fails to request or procure empties or packaging in good time, it has to bear

the resulting additional costs (e.g. cardboard box costs, freight costs, repacking costs).

Poolable Euro pallets

To Euro pallets, the local and sector-specific regulations apply. When in doubt, in Europe the

European Pallet Association’s regulations apply (for details see: http://www.epal-pallets.org).

Empties

The SUPPLIER requests the needed empties in good time (taking account of transport times)

and in writing from the BÜHLER MOTOR plant’s empties planner (see Appendix 8.1.3). The

call-off quantity is determined by BÜHLER MOTOR on the basis of the delivery volume actually

due. The maximum to be provided, in full packing units, will be the quantity of empties according

to the agreed bin quota. The requested empties are provided by BÜHLER MOTOR at the

defined point of delivery (in accordance with the agreed delivery terms) with no costs involved

for the SUPPLIER.

BÜHLER MOTOR may also automatically provide the SUPPLIER with empties in accordance

with the defined quota.

3.3.4 Storage, repair and replacement

After having received the empties from the freight carrier, the SUPPLIER is responsible for a

proper, weather- and environment-protected storage of the empties. They have to be stored in

such a way that any damage or soiling before, during or after the production process is

excluded.

BÜHLER MOTOR either repairs damaged BÜHLER MOTOR empties or scraps them if need

be.

BÜHLER MOTOR orders an annual replacement requirement of 10 % of the empties and

adapts the empties requirement to the actually given call-offs at least once a year.

For BÜHLER MOTOR special load carriers, BÜHLER MOTOR orders an annual replacement

requirement of 20 % and also adapts the empties requirement to the actually given call-offs at

least once a year.



3.3.5 Cleaning

If need be, the SUPPLIER has to clean the empties before they are used. The empties’

cleanliness has to take account of the product’s required degree of cleanliness and meet

BÜHLER MOTOR specifications. The SUPPLIER is responsible for this.

Invalid goods-IDs (e.g. stickers, tags) have to be removed from the empties (cf. Chapter 4.3.1).



4 Shipping logistics

Delivery to BÜHLER MOTOR is carried out after the order placement by BÜHLER MOTOR and

in consideration of the processes specified in the Packaging Data Sheet and the supply contract

and described in this logistics manual.

The general objective within the framework of the BÜHLER MOTOR Production System

(BMPS) is to turn a multi-level warehousing into a more or less stockless line supply.

Conventional transport processing by a main service provider (Spedition Dachser) aside, milk

run concepts are also increasingly to be used. In a milk run the collection of goods takes place

in a precisely determined time window. Milk runs are very suitable for high delivery frequencies

at a constant consumption and in combination with consumption controls like KANBAN or

package control.

The following chapter provides details and particularities related to these delivery modes.

For deliveries to the BÜHLER MOTOR plant in Mexico, the supplier has to observe the special

shipping instructions and packaging and lettering specifications applying to North America.

Corresponding rules apply also to China.

In the Packaging Data Sheet (see Appendix 8.4) the logistical conditions are defined and fixed

for every part.

4.1 Shipping processing

The top priority is the punctual, complete and safe supply of BÜHLER MOTOR.

4.1.1 General regulations

The sender has to pack the advised quantities properly for a safe transport (cf. Chapter 3.1.1

and 3.2), load them onto/into suitable vehicles, stow them and fix them (HGB, StVO, VBG =

Commercial Code, Road Traffic Regulations, Accident Prevention & Insurance Associations’

regulations). BÜHLER MOTOR’s specifications and instructions always have to be observed

completely.

A later modification of the advised quantities requires a prior consultation of the respective

BÜHLER MOTOR plant’s logistics department.

The freight carrier acknowledges the receipt of the number and kind of the packages and

shipping units he receives but not their contents, value or weight.

Collection times and defined time windows at the SUPPLIER and other individual specifications

are agreed between the SUPPLIER and the transport company or they are defined in the

framework of milk run concepts.



The transport organization is based upon the following core functions:

Secure notification procedure

Preparation of electronic shipping documents and, if required, barcode stickers (NVE/SSCC)

Electronic transport notification to a Europe-wide central order acceptance office

Observance of the standardized notification times for the transport company (Dachser),

thereby guaranteeing same-day collection

Collection by parcel services always on the next day

Express collection possible

Special runs for urgent transports possible

Permanent quality monitoring of the service process from delivery notification to delivery at

the plant

Largest-possible share of direct traffics from collection to the receiving plant while reducing

handling levels and having fixed transport times

Fixed time windows at the Bühler Motor plants for a consolidated delivery

All deliveries to BÜHLER MOTOR have to be made on the agreed shipping terms

The SUPPLIER hands over all shipments to the transport company without any previous

costs. Insurance and packaging contributions, storage and receipt costs and any prior

freight costs will not be accepted. Prepaid services charged in the invoice of goods will be

rejected and the cost amount deducted

A franked (pre-paid) hand-over of our shipments charged in the invoice of goods will also be

rejected and the given freight costs deducted

All notified shipments have to be collectible after the notification

BÜHLER MOTOR bears transport costs as agreed in the terms of delivery. If need be, the

main service provider used passes on the transport costs to the SUPPLIER at the agreed

freight costs rates

Higher transport costs incurred through a change made to the instructed mode of shipping,

e.g. air freight, express, by courier etc., will only be accepted if BÜHLER MOTOR specified

or permitted and confirmed in writing such mode of shipping for each single case



The SUPPLIER may take out an insurance policy for the shipments at its own expense. We

will not accept any invoiced insurance costs

Shipping processing only refers to the mutually agreed and defined shipping and collection

points. The SUPPLIER has to notify BÜHLER MOTOR of any other places of dispatch.

These have to be released by BÜHLER MOTOR. If other than the agreed places of dispatch

are used and higher transport cost incurred, BÜHLER MOTOR reserves the right to charge

these to the SUPPLIER.

The SUPPLIER will generally use the transport companies and parcel services specified by

BÜHLER MOTOR. Special arrangements can be made in justified exceptional cases and

require the written consent of the responsible materials planner in the BÜHLER MOTOR plant.

The Euro-national procurement logistics is broken down into these two main modes of

shipment: shipping by transport company and by parcel service. Responsible for the transport

are the two Europe-wide logistics service providers Dachser and GLS.

4.1.2 Special runs

Generally, the SUPPLIER will organize any special run. The SUPPLIER notifies the responsible

materials planner at the BÜHLER MOTOR plant (see Appendix 8.1.3) of the necessary

special/express transports in writing and coordinates the mode of transport/transport company

with him.

The CAUSER bears the costs of such special runs. If BÜHLER MOTOR bears the costs, either

it will also organize the special runs itself or a previous written cost absorption declaration from

the responsible BÜHLER MOTOR materials planner is required.

4.1.3 Combining shipping units

The SUPPLIER hands over all shipping units to the freight carrier (transport company, parcel

service) in a logistically optimized form. As far as possible, two or more small units have to be

combined to one larger shipping unit in consideration of specified dimensional and weight limits.

All shipments of one shipping day have to be combined into one shipment.

Generally, every shipping unit may only feature one Ident number. If for small call-off quantities

no complete shipping units can be formed, load carriers with various Ident numbers can be

combined into one combined shipping unit. These load carriers have to be packed in groups of

the same Ident number or as single-variety pallets.

Each bin has to be labeled individually (cf. Chapter 4.3.1). The delivery note has to bear the

comment “combined shipping unit” (Sammelversandeinheit). The combined shipping units also

have to follow the requirements given in Chapter 4.2.2. Only shipments destined for one and the

same delivery point may be combined. Every deviation from this regulation requires the

receiving plant’s written consent.



4.1.4 Shipping of pallets

All shipments to BÜHLER MOTOR in Germany generally have to be delivered on Euro pallets

(see Appendix 8.3.3).

All shipments for BÜHLER MOTOR in the Czech Republic generally have to be delivered on

pallets in line with the Euro pallet standard’s dimensions (see Appendix 8.3.3).

Shipments from Europe for BÜHLER MOTOR in Mexico and China generally have to be

delivered on IPPC pallets whose dimensions are in line with the Euro pallet standard (see

Appendix 8.3.3).

Shipments from North America to BÜHLER MOTOR in Mexico and China generally have to be

delivered on IPPC pallets whose dimensions are in line with the Euro pallet standard or the

industry’s standard (1200 x 1000 mm) (see Appendix 8.3.3).

The Packaging Data Sheet for each product specifies how and in which quantity the respective

packages are to be placed on a pallet (see Appendix 8.4).

The pallet size must never exceed the basic size and a maximum height of 1,050 mm including

the height of the pallet itself. The pallets must not be packed with stacks in excess of that

height.

The pallet units have to be either shrink-wrapped or secured with a loading unit top cover and a

plastic band. Disposable and Styrofoam packaging has to have a cardboard slip lid on its top

and bottom. The SUPPLIER has to choose its own suitable transport securing devices and such

material (cf. Chapter 3.2). The goods have to be secured and fixed as the transport requires it.

Palletized transport units must not exceed the individual load of 500 kg.

Any repacking expense caused by a wrong delivery state, insufficient transport securing devices

or unsuitable packaging material is charged to the SUPPLIER. The same applies to an improper

palletizing or if packages exceed the pallet’s basic size.



4.1.5 Parcels

Packages of up to a maximum of 30 kg within the parcel services’ maximum combined length

and girth dimensions are generally shipped by using the specified parcel services.

Individual parcels and shipments have clearly to show the recipient (BÜHLER MOTOR plant)

and sender (SUPPLIER) on the outside when they are delivered.

For shipments that can be shipped by parcel services, SUPPLIERS in Europe have to use

our contracted partner GLS.

Parcels for the plants in North America and Asia are coordinated with the respective BÜHLER

MOTOR plants.

The following shipments can be shipped by parcel services:

Weight of up to 30 kg per parcel

Combined length and girth up to 3 m per parcel (combined length and girth = double width +

double height + single length)

Length of up to 2 m per parcel

The SUPPLIER is responsible for an ideal bundling of parcels.

Example: 4 parcels à 7 kg combined into 1 parcel of 28 kg

Transport bundling

-

incorrect correct

When bundling, the packaging-, labeling-, and shipping regulations have to be complied with.

28 kg

7 kg

7 kg 7 kg

7 kg



For shipments that can be shipped by a transport company from SUPPLIERS in Europe our

contracted partner Spedition Dachser has to be used.

Shipments that can be shipped by a transport company are:

Heavier than 30 kg per single package

General cargo shipments < 2,500 kg, < 2.5 loading meters

Partial load shipments > 2,500 kg, > 2.5 loading meters

Full truck load shipments < 10,000 kg, < 12.6 loading meters

4.1.6 Prioritization

If on any given day more than one package is to be shipped to one and the same BÜHLER

MOTOR plant of which at least one has to be shipped by transport company, all have to be

shipped by transport company in order to reduce costs.

4.1.7 Return of rejected goods

Free Carrier SUPPLIER - FCA (see Incoterms Chapter 4.2.1)

The “FCA” SUPPLIER has to collect the rejected goods within two working days upon the notice

of complaint having been sent. Exceptions can be made by the respective BÜHLER MOTOR

plants on their own initiative. If within these two working days the rejected goods have not been

collected, BÜHLER MOTOR will return them “EXW” with the service provider of the SUPPLIER.

4.2 Delivery regulations

The delivery regulations are agreed between the receiving BÜHLER MOTOR plant and the

respective SUPPLIER for the whole spectrum of parts.

This is done on the basis of the internationally recognized Incoterms in their actually applicable

version, which has to be given in the supply contract, including the place of delivery. At that

place – the transfer point – costs and risk are transferred to the buyer.



4.2.1 Incoterms

Incoterms 2010 in brief

7 clauses for all types and combinations of transport (multinational):

Code Description Fulfillment by the SUPPLIER

EXW Ex works Plant’s site

FCA Free carrier Loading on truck, export duty paid,

transport to port of export

CPT Carriage Paid To Carriage and postage paid to

destination

CIP Carriage Insurance Paid Carriage, postage and insurance paid to

destination

DAP Delivered At Place Transport to and unloading at an

exactly defined destination

DAT Delivered At Terminal Delivery and unloading free at agreed

terminal

DDP Delivered Duty Paid Delivered and customs duty paid to

destination in country of import

4 clauses for transport by inland water vessel or sea-going vessel:

Code Description The SUPPLIER’s fulfillment

FAS Free Alongside Ship Loading, duties paid, transport to and

unloading at port of export

FOB Free On Board Like FAS plus loading on board

CFR Cost and Freight Like FOB plus transport to port of import

CIF Cost, Insurance, Freight Like CFR plus insurance

These clauses have to be complemented by the designated place of departure and destination.



With SUPPLIERS generally “FCA “ Incoterm is agreed. The following applies:

Unless otherwise agreed, BÜHLER MOTOR is responsible for the transports.

The transfer of risk and performance occurs after the completed hand-over of the load

carriers and freight documentation to the commissioned freight carrier at the SUPPLIER’s

plant.

4.2.2 General shipping regulations

The SUPPLIER always has to follow all these regulations:

The SUPPLIER has to pack and secure all shipping units for transport and to protect them

against unauthorized access.

All packing units have to be stackable (if need be, filled up with empty KLT).

The packages generally have to be single-variety packages. A package must not contain

more than one revision status.

Packages have to be combined into a transport-safe unit on the shipping unit and secured

against shifts of cargo during transport.

At least all the bins of the top layer have to be closed with a loading unit top cover.

Available label bags have to be used.

Affixing goods labels to re-usable packaging has to be done with easily removable, residue-

free adhesive dots or adhesive tapes. Sticking goods labels onto re-usable packaging is not

permitted.

For KLT deliveries, the top level has to be flat in one level.

The supplier has to guarantee a proper condition of the pallets and cage boxes in

accordance with the exchange criteria provided by the European Pallet Association EPAL

(for details see: http://www.epal-pallets.org). The same applies to other bins.

The packaging has to be clean. All site-specific cleanliness regulations and provisions

applying to the delivery and production area have to be complied with (cf. Chapter 3.3.5).

ESD sensible components are subject to special requirements (cf. Chapter 3.2.4).

VDA and DIN standards plus BÜHLER MOTOR specifications have to be complied with in

the respective application case.



The combination of packages and the pallets’ make-up has to be order- and article-related.

Orders and articles must not be broken down in partial quantities mixed across more than

one pallet or package.

Partial deliveries require BÜHLER MOTOR’s prior consent.

The delivery state for each part is specified in the Packaging Data Sheet form (see

Appendix 8.4).

4.2.3 Goods-receiving hours

The goods-receiving hours at the BÜHLER MOTOR plants have been agreed with the service

providers as follows:

Type of transport

via/by Nuremberg Monheim

Hradec

Králové

Via service provider

07:00 to

10:00 h

06:00 to

16:00 h

10:00 to

16:00 h

Special run delivery

(directly from the

SUPPLIER)

Individually as

agreed

Individually as

agreed

Individually

as agreed

Direct delivery

partial loads and full

truck loads

(directly from the

SUPPLIER)

10:00 to

12:00 h

Individually as

agreed

12:00 to

14:00 h

Fixed delivery days are defined for the individual SUPPLIERS. Any delivery outside these

defined days requires prior consultation.

Particularities

Any delivery of goods to the company headquarters in Nuremberg has to be made by vehicles

and trucks of a permissible maximum weight of 12 t. A delivery by vehicles with trailers or swap

trailers is not possible.

Transport times

The following transport times have been agreed with the service providers. They are binding

and applicable to all Free Carrier deliveries (FCA) by the SUPPLIER.



Transport times GLS parcel service

Key to the collection and delivery times:

A = day of collection (= day 1)

A-B = delivery on the next day (= day 2)

A-C = delivery on day 3

A-D = delivery on day 4



A-E = delivery on day 5

A-F = delivery on day 6

A-G = delivery on day 7

A-H = delivery on day 8

Transport times Spedition Dachser



4.3 Labeling of the shipping units

All shipping units have to be clearly labeled in accordance with the specifications given below.

For the quotation, the properties of the packaging and labeling have to be specified on the

Packaging Data Sheet (see Appendix 8.4).

4.3.1 Labeling types

The SUPPLIER labels all shipping units with one master transport label (Master Label pursuant

to VDA 4902).

Standard VDA Label (example)



The MasterLabel has at least to include the following:

Goods recipient BÜHLER MOTOR delivery address

Unloading place at the plant or warehouse

Delivery note number

SUPPLIER address (short name, plant, ZIP code, town)

Net weight

Gross weight

Number of packages

BÜHLER MOTOR part number (e.g. 37880050200)

Total filling quantity

Designation of the delivery (BÜHLER MOTOR part designation)

BÜHLER MOTOR load carrier designation

SUPPLIER number

Shipping date

Revision status design

Package number

Batch number

For heterogeneous shipping units (combined shipping units) the SUPPLIER has to make sure

that for all the BÜHLER MOTOR part numbers included in the packaging unit their respective

total quantity is shown and that they are clearly labeled.

Different revision statuses have to be shipped in a physically separate way.

The smallest packaging units always have to bear a barcode label. The implementation has to

be coordinated with the respective BÜHLER MOTOR plant.

Single packaging units (e.g. single bins or packing units also have to bear a goods label (Single-

Label) pursuant to VDA Standard 4902.



The Single-Label has to include at least the following:

Goods recipient BÜHLER MOTOR delivery address

Unloading place at the plant or warehouse


BÜHLER MOTOR part number (e.g. 37880050200)

Filling quantity per packing unit

Designation of the delivery (BÜHLER MOTOR part designation)

BÜHLER MOTOR load carrier designation

SUPPLIER number

Shipping date

Revision status design

Package number

Batch number

Remaining quantities (if accepted by the plant beforehand) have to be clearly labeled as

remaining quantities.

If agreed with the plant and if the KANBAN process is performed, the SUPPLIER has to affix the

KANBAN cards to the bins.

All old fixing devices (e.g. clips, wires) and labels have to be removed from the load carriers, in

order to avoid a mix-up because of old delivery documents. Goods labels must not be firmly

stuck onto the bins. For re-usable bins, no all-over adhesive stickers may be used. Generally

residue-free glue adhesive dots are to be used to affix the labels. Never stick a label or anything

else on a lid or top cover.



The supplier bears all the costs incurred by cleaning the re-usable packaging if the above

regulations have not been complied with.

The master transport labels and the sub-unit labels have to be affixed to the bins in such a way

that they are visible on the front side of the package (its short side), do not protrude from the

outside contours of the packaging and do not overlap one another. On small load carriers, the

goods label has to be inserted into the pertinent document bag.

Elements of the loading unit securing device (straps) must never obstruct the legibility of the

goods label. The goods labels have to be able to withstand environmental impact and damage

in transit so that they are readable both by machines and the human eye at the place of

delivery.

Any additional label may only include information for the recipient and the freight carrier (e.g.

change note, dangerous goods mark, safety instructions). These have to be affixed in such a

way that they do not protrude from the outside contours of the packaging.

For bins in NAFTA sizes, the label has to be affixed to the pertinent field (Kennedy-Label).

Region Standard

A. Europe

The master transport label of the shipping unit has to be in DIN A5, horizontal

The sub-unit label has to be in 210 x 74 mm (VDA standard)

Use the fixing devices on the small load carriers

No sticking labels

The formats meet the regional standards

(VDA, GALIA, AIAG, ODETTE, ...)

B. North America The AIAG standard has to be complied with

C. Asia Format and fixing devices have to be agreed with the BÜHLER MOTOR plant

4.4 Transport notification

The SUPPLIER notifies the respective transport company of the shipment in good time and

makes sure that the goods arrive at the place of delivery defined by BÜHLER MOTOR at the

right time.

Prior to the transport, the SUPPLIER provides the transport company with all the shipment-

relevant data.



This includes the following data:

Collection address

The sender’s contact person including phone number

Collection date and time

Delivery address: address of the unloading point

Date/time of arrival

Number and type of shipping units, if need be loading meters (or package dimensions)

Gross weight

Customs status declaration (if applicable)

4.4.1 Order application and transport release

Workflow of the order application (Europe)

The transport order (notification of transport) by the SUPPLIER given to the transport company

specified by BÜHLER MOTOR is done by EDI/WebEDI. Until EDI/WebEDI is used, the

respective transport company’s notification forms and processes are used.

A standard notification process has been agreed with the two main service providers. This

process is binding for all SUPPLIERS as well. The order application is given as an electronic

notification via the WEB-Order System of the two main service providers. For this purpose a



central order acceptance office has been established at the service providers in Nuremberg.

The WEB-Order System centrally administers all notifications.

4.4.2 Access authorization for shipping advice (log-in)

Every SUPPLIER gets a log-in code and a user password. Only in exceptional cases a

standardized notification form, to be faxed or e-mailed, may be used.

For the electronic notification, the two main service providers issue log-in authorizations for the

commissioning of transport orders.

The following procedures have to be followed:

Notification procedure GSP (Dachser, shipment by transport company)

Go to www.dachser.com

Code: individual code

Password: individual password

Until the access data have been issued, the notification will be submitted manually.

Please note that the delivery note number has to be entered in the order number field.

After having entered the pertinent information, a forwarding order for the goods hand-over to the

Dachser driver has to be created in the system. This is also as a template for the receipt

document for the hand-over. Furthermore, each SUPPLIER gets package barcode labels (EAN

128) from the service provider for every package. This labeling of the respective package units

is mandatory.

Notification procedure GLS (parcel service)

The notification is done at the homepage of the service provider

www.gls-group.eu

There is a separate notification needed for each delivery to a plant. GLS has created special

log-in codes for the respective BÜHLER MOTOR plants.

The passwords are transmitted separately and can be requested from the responsible person

for transport logistics at BÜHLER MOTOR Nuremberg (see Appendix 8.1.3).

In the system, the administrator has stored the delivery address, which must never be changed.

After having entered the pertinent information, the GLS system will automatically issue a

notification document with the respective barcode labels for every package.

http://www.dachser.com/



4.4.3 Times/procedures/deadlines

The freight carrier will collect the goods within a defined time window or at a time agreed

between the SUPPLIER and the freight carrier.

Shipments of dangerous goods will be separately notified by the SUPPLIER. In such cases, the

SUPPLIER is responsible to provide the freight carrier with all the complete and proper

dangerous goods documentation which is necessary.

The freight carrier has to be notified of components whose condition does not allow any packing

or which are extremely bulky before the transport.

The SUPPLIER informs the transport company in good time if because of a heat or frost

sensitivity a certain temperature control is required.

The notification procedure supports three types of transport:

Regular collections

Express collections

Special runs

The table below lists the binding time windows for the receipt of the notification by the main

service providers.

Collection type Dachser

(transport company)

Dachser advised

GLS (parcel service)

GLS advised

Regular collection until 13.00 h On the day of

collection

until 16.00 h Day before the

collection

Express collection until 16.00 h On the day of

collection

until 16.00 h On the day of

collection

Special runs until 17.00 h On the day of

collection

until 17.00 h On the day of

collection

Any disruption like, for example, postponements of the loading window, have to be reported to

the central order acceptance office of the service provider without any delay and by giving

reasons and the type of disruption. The costs incurred by the disruption will be settled following

the costs-by-cause principle.



4.5 Transport documents

The transport company has to be given proper freight documents and accompanying

documents. These are the following:

Consignment note

Delivery note (on the packages)

Customs documents (if applicable)

Invoice (if applicable)

The consignment note, with the shipment number and all packaging data pursuant to VDA

Norm 4922, has to be given to the freight carrier for each shipment. It has to include all the

necessary shipment details.

Necessary data are:

The goods’ designation

Gross weight

The packages’ dimensions

Postage

The name and address of the SUPPLIER have to be given as the sender

Loading point

Packaging type

Number of bins

The driver confirms the cargo’s proper condition and completeness by giving his signature.

4.5.1 Delivery note

A VDA delivery note pursuant to VDA standard 4912 or a compatible delivery note pursuant to

DIN 4991, ODETTE or AIAG has to be used. The following data are obligatory:

General data


Shipping date

Issuer of the delivery note

Order number



Postage

Service provider

The supplying plant including the country indicator, ZIP code, shipping place and the

SUPPLIER number have to be given as the sender

Gross-/net weight

Material data

BÜHLER MOTOR article number (e.g. 37880050200)

Article designation

Number of units per article number

Batch number per article

Packaging data

Number of bins

Bins, packaging and loading units (except disposable packaging) always have to be listed

including the BÜHLER MOTOR part number and designation.

The delivery documents have to be prepared separately per plant and unloading point.

The goods-receipt department registers the bins by their quantity and bin code and the actual

delivery is compared with the documents. This facilitates the monitoring of the bin movements.

The SUPPLIER has to care for properly completed delivery documents. He bears the costs of

getting any information which is missing in the delivery documents.

The delivery note also serves bin control as the basis for a regular balancing of accounts and as

a control tool for the quantitative and qualitative bin inspection at the goods-receipt department.

Every shipment has to include an original delivery note. The delivery note has to be affixed

clearly visible to the front of the package by means of a delivery note bag.

If a shipment consists of more than one package, every package has to bear a number (e.g.

1/3, 2/3, 3/3 see figure below). The delivery note always has to be affixed to the first package

(e.g. 1/3).



Labeling of more than one package:

correct incorrect

4.5.2 Packing list (outside the EU)

If a delivery consists of more than one package unit or pallet, a packing list with the following

information has to be appended to the delivery note for every transport unit.

Package- or pallet number

BÜHLER MOTOR article numbers

Quantity and number of units per article

Number and contents of the single packagings

The contents of the single packagings have to be in line with the letterings.

4.5.3 Customs documents

The SUPPLIER provides the freight carrier with all the documents required for customs

clearance. These also include the preferential origin documents and the national certificates of

origin.

The SUPPLIER is responsible for a proper preparation of the customs documents in

accordance with the latest legal requirements in order to ensure a proper import customs

proceeding. BÜHLER MOTOR reserves the right to charge the SUPPLIER any consequential

costs incurred by an improper preparation of the customs documents.

The accompanying documents have to be appended to the goods delivery as it is required by

the mode of shipping and the recipient country:

Preference certificate (EUR.1, EUR-MED, A.TR, UZ Form A, declaration of origin on the

invoice)

Certificate of origin

Transit document T1

Invoice in triplicate (the customs invoice, perhaps the pro-forma invoice, has to correspond

to the original invoice in order to avoid customs’ value adjustments)

2 of 3 3 of 3

3 Pack. 3 Pack.

3 Pack.

1 of 3



Consignment notes (CMR/CIM)

Delivery notes

EU SUPPLIERS

All SUPPLIERS generally have to submit a supplier’s declaration pursuant to European Council

Regulation (EC) No. 1207/2001. The supplier’s declaration for the next year has to be submitted

to the BÜHLER MOTOR customs department not later than on December 31 of the current

year.

For deliveries within the EU, all invoices have to show the pertinent VAT ID number. The

delivery documents have to include the notifiable data for the intra-Community trade statistics.

Third countries’ SUPPLIERS

The SUPPLIER is responsible for export franking. The supplier has to enclose with the delivery

all the papers and documents necessary for the cross-border transport (e.g. preference

certificates) at its expense. The processing of returns is also the SUPPLIER’s responsibility, in

cooperation with BÜHLER MOTOR. The SUPPLIER has to bear the costs of transporting the

rejected goods (Incoterm FCA).

With deliveries of goods preference-entitled from countries with which most-favored nation

agreements have been entered into (e.g. EFTA), a preference certificate (e.g. EUR1 or invoice

declaration) has to be enclosed (see Chapter Preference certificate).

In case of non-compliance with that duty, the SUPPLIER is liable toward BÜHLER MOTOR for a

resulting financial damage, including the (post-)clearance recovery of customs duties that may

arise from such non-compliance.

If requested certificates are sent by separate mail, a copy of the certificate has to be enclosed

with the shipment. When the goods arrive, these documents’ originals have to be available.

Preference certificate European Union

We expect the delivery of preference-entitled goods if the SUPPLIER is resident in a country or

delivers the goods from a country that has entered into a most-favored nation agreement with

the EU.

For all states with which most-favored nation agreements have been entered into, the

preferential origin is defined in the respective most-favored nation agreement.

A good’s preferential origin is determined by its full production or its production following the

respective preference regulations (list of working and processing).



The preferential status of goods has to be certified as follows:

By EU SUPPLIERS through a long-term SUPPLIER’s declaration pursuant to European

Council Regulation (EC) No. 1207/2001

In such a case, the SUPPLIER undertakes to issue to BÜHLER MOTOR an original long-term

SUPPLIER’s declaration pursuant to the last valid Council Regulation (EC) (actual No.

1207/2001). Individual certificates enclosed with the shipment can generally not be accepted.

By third countries’ SUPPLIERS through a preference certificate (EUR1, declaration of origin

on the invoice, Form-A, A-TR)

For deliveries from third countries (non EU countries) or shipments of customs goods by EU

SUPPLIERS, the preferential origin has to be confirmed by a preference certificate. These

preference certificates are, e.g., EUR.1, EUR-MED, A.TR, UZ Form A or the declaration of

origin on the invoice.

general

The SUPPLIER undertakes to issue a written declaration of the origin of the delivered goods.

This includes both the non-preferential and the preferential origin of the goods to be delivered to

BÜHLER MOTOR.

The delivery documents of goods of non-EU origin but already cleared for free circulation in the

Community have to give the country of origin and additionally the comment “already cleared for

intra-Community circulation” (bereits zum innergemeinschaftlichen freien Verkehr abgefertigt).

The SUPPLIER’s declarations have to be re-submitted on a regular basis in accordance with

their validity period (e.g. every 6 or 12 months). BÜHLER MOTOR has to be notified of any

change in the respective status immediately and in writing.

The SUPPLIER is liable for any disadvantage BÜHLER MOTOR suffers because of an improper

or late submission of the supplier’s declaration or the respective preference certificate. If

necessary, the supplier has to prove his declaration regarding the origin of the goods by means

of an information sheet certified by the customs office.

Preference certificate NAFTA Union

All SUPPLIERS domiciled in the NAFTA states who are sending deliveries to BÜHLER MOTOR

in USA and Mexico have to confirm their respective NAFTA status to BÜHLER MOTOR every

12 months with a NAFTA Certificate of Origin to avoid any disadvantages in customs clearing

for BÜHLER MOTOR. This form has to fulfill the requirements of the US Customs and Boarder

Protection (CBP form). The NAFTA preferential status applys to goods containing at least 50%

value creation inside the NAFTA area. All the documents proving that status have to be kept in

accordance with the latest applicable regulations.

SUPPLIERS, domiciled in North America, who deliver goods to NAFTA countries, have to make

available their NAFTA documents to the respective customs official or any third party working on

behalf of BÜHLER MOTOR.



Invoicing

The ordering party has to be notified immediately about differences in the addresses of the

place of dispatch, the recipient of the payment, the invoicing party to the address of the order

recipient.

Free deliveries also have to be denoted by (pro-forma) invoices.

For customs clearance purposes, the invoices have to include the following data:

BÜHLER MOTOR SUPPLIER number

VAT ID BÜHLER MOTOR and the SUPPLIER’s VAT ID

BÜHLER MOTOR purchase order number

BÜHLER MOTOR article number and exact goods designation

Customs tariff number

Country of origin

Freight terms (pursuant to Incoterms 2010)

For free deliveries: intended use

Delivery note number and date of dispatch

Quantity and measuring unit

The goods’ value (unit price and total price) – free deliveries or services have to bear the

comment “for free – value for customs purposes only” (kostenlos - Wert nur für Zollzwecke)

Price unit and currency unit

Packaging price (if the delivery terms exclude packaging)

Number of packages and gross/net weight

Delivery address and unloading point

For returns, the BÜHLER MOTOR delivery note number and invoice number of the original

shipment

When delivered customs duty unpaid, the pertinent invoices have to include the following items:

Costs not included in the price like commissions, license costs, packaging costs and

BÜHLER MOTOR free issue equipment

The value of repairs by material and payroll costs

For free deliveries (samples, free issue equipment etc.) the value generally has to be given

properly (the value corresponds to the serial material or the customary price) on the invoice,



with “for free, value only for customs purposes” to be added (kostenlos, Wert nur für

Zollzwecke).

Special requirements for deliveries to North America

Deliveries to the USA have to meet the security requirements of the U.S. Customs and Border

Protection, Federal Register 73FR71730. This applies also to deliveries to BÜHLER MOTOR in

Mexico, as the unloading point is the CEVA LOGISTIC Warehouse El Paso (see Appendix

8.1.2).

Analogous to the U.S. Customs and Border Protection (Federal Register 73FR71730) security

requirements, for deliveries to the USA or to Mexico, if passing through US sea ports or airports,

the US-HTS number (US goods tariff number) has to be given on the pro-forma invoice or the

commercial invoice. The applicable US-HTS number is communicated to the SUPPLIER in the

frame contract or in the call-off. The SUPPLIER has to make sure that the US-HTS number is

given properly in the commercial invoice or the pro-forma invoice for each material number.

All SUPPLIERS delivering goods to the USA should be certified according to C-TPAT and

BASC. For SUPPLIERS from Mexico both certifications are mandatory. The respective SVI

registration number is checked every three months by BÜHLER MOTOR via the CBP security

portal.

BÜHLER MOTOR in Mexico requires the IRS registration of its SUPPLIERS (this document

verifies the address and the legal representative) and also the transfer of a customer list of the

BÜHLER MOTOR business partner.

Requirements for Europe and Asia

Analogous to the US security requirements, as of January 1, 2011 deliveries to Europe and Asia

do also require an entry summary declaration E-SumA (ENS).

Import and export regulations

The EU’s export control regulations have to be complied with for all goods that can be used for

both civilian and military purposes (dual-use goods). It is immaterial here if the delivering and/or

receiving company produces only products for civilian use. There is adopted a standardized list

of goods giving licensing requirements and licensing procedures for all EU Member States. The

SUPPLIER undertakes to show any export licensing requirement relevant to his goods without a

request. In such cases, the exact goods designation, their export control list position and, if

applicable, the ECCN number of the American export control list are necessary.

Subject to the American export regulations are:

All goods imported from the USA (goods, software and technology)

All goods produced based upon US American technology



Foreign goods (e.g. German ones) that include more than a defined share of US American

parts

Goods produced with machines or devices imported from the USA and subject to licenses or

developed and/or produced with US funds.

The C-TPAT regulations also have to be complied with (for details see: http://www.cbp.gov).

The export of many US goods to certain countries requires prior approval by the US authorities.

When procuring goods from the USA, the delivery documents have to include a reference to the

US re-export regulations. This is necessary to allow BÜHLER MOTOR to comply with the

relevant US regulations when exporting goods.

4.6 Security in the movement of goods

4.6.1 Air cargo

The SUPPLIER should have a certification of the Luftfahrt-Bundesamt (Federal Office of Civil

Aeronautics; LBA) pursuant to Regulation (EC) No. 300/2008 to be declared as a “known

consignor” pursuant to Regulation (EC) 2320/2002. Also the SUPPLIERS registration in the EC

database for “regulated agents” and “known consignors” is expected. The SUPPLIER has to

inform BUEHLER MOTOR if he got certified as a “known consignor” or not. The respective

emergency measures will be defined accordingly.

For air cargo, generally only “regulated agents” can be used as service providers.

The certification for air cargo security of the Luftfahrt-Bundesamt (Federal Office of Civil

Aeronautics; LBA) is necessary for all air cargo and also recommended for other modes of

transport. It cannot be excluded that the mode of transport is changed afterwards to air cargo or

that air cargo is used for a subsequent transport.

4.6.2 Dangerous goods

All regulations pertaining to the transportation of dangerous goods have to be complied with in

full. The SUPPLIER is liable for all damages arising from any non-compliance with pertinent

legal regulations. A different processing or the use of other service providers or modes of

dispatch requires the written confirmation of the ordering party.

The consignor, as the loader or sender, has to comply with all the regulations of the latest

applicable dangerous goods regulation. It has to be ensured that the packaging is marked in

accordance with the applicable regulations.



Data sheets, approval documents etc. have to be made available to BÜHLER MOTOR before

the first shipping. All deliveries of dangerous goods are subject to the following requirements:

For packaging of limited quantities (LQ), pursuant to ADR (dangerous goods regulation for

road and rail traffic) the preconditions concerning combined packagings and their marking

have to be met.

For packaging dangerous goods, only a type-approved packaging (e.g. cardboard

packaging, canisters) in accordance with the class-breakdown in the ADR and, for sea

cargo, in accordance with the IMDG (sea cargo dangerous goods regulation) may be used.

The consignment note or delivery note has to include the relevant data on the dangerous

goods (identification number, dangerous goods class, packaging group etc.) in accordance

with ADR.

All packages containing dangerous goods have to be visibly marked with the prescribed

dangerous good sheets according to ADR.

Data on the risk posed to water are obligatory.

For articles with a limited shelf-life, the delivery note has to include the date of production or

expiry.

The SUPPLIER is responsible for controlling the transport of dangerous goods.

If need be, the loader in terms of the GGVSE (Dangerous goods regulation rail and road)

has to care that the driver has available all the applicable and valid written instructions (accident

procedures sheets) before starting the transport.

The dispatch of and thus the terms of transport for certain goods are regulated or excluded. If

based upon a BÜHLER MOTOR order a dispatch of such goods should become necessary, a

separate service provider, and thus mode of dispatch, agreed with BÜHLER MOTOR has to be

chosen.

4.7 Emergency concepts to maintain the ability to supply

Given the production-synchronous assembly and delivery of products to the end customer

within a defined time window, there are no large inventories of finished goods in our plants. This

makes the availability of o.k.-parts that meet the BÜHLER MOTOR quality standards even more

important.

The SUPPLIER is responsible for guaranteeing his delivery volumes’ security of supply for the

respective BÜHLER MOTOR site at any time – also in emergencies. The SUPPLIER has to

reveal his entire process chain and to define and implement measures to guarantee the

pertinent processes.

The following regulations on the security of supply are to guarantee the flow of materials along

the process chain for the availability of o.k.-parts and are part of the SUPPLIER’s quotation.



The production capacity has to be capable to balance demand fluctuations agreed in the supply

contract.

The SUPPLIER has to follow a consistent strategy that, in case of emergencies, guarantees the

supply of BÜHLER MOTOR with o.k.-parts at any time.

Such emergencies can be:

A delivered batch is not or only partially usable

Disruptions at sub-suppliers

A shortage of staff or means of transport

Insufficient production capacities

The SUPPLIER has to reveal what disruptions happened and how long their remedy takes. The

supplier will present to and coordinate with BÜHLER MOTOR his emergency strategies

(individual security of supply agreements).

Generally applicable to emergencies:

The SUPPLIER has to make sure that there is a sufficient inventory of purchased goods

corresponding to the issued production and material releases which is available to BÜHLER

MOTOR as a reserve quantity for unexpected production shifts.

The causer of the problem has to notify all parties involved of the kind of the problem, its

possible causes, its impact and the required remedies by phone and in writing within one

hour. After being agreed by all parties the steps to solve the problem have to be realized

reliably.

The causer generally is responsible for solving the problem. All parties involved undertake to

support the problem solving. The costs incurred are borne by the causer.

From 7:00 to 17:00 h (the receiving BÜHLER MOTOR plant’s local time), the SUPPLIER

has to be accessible throughout. A 24 h contact has to be accessible if there is an

emergency.

All the SUPPLIER’s plants have to be reachable from its reception desk.

The SUPPLIER needs a defined lead time to respond to disruptions in the supply chain. This is

the time span between the SUPPLIER’s notification of BÜHLER MOTOR and the delivery of

o.k.-parts at BÜHLER MOTOR.

The SUPPLIER has to inform BÜHLER MOTOR of this lead time, which has to be proven by the

attendant processes and time periods (emergency organization) and guaranteed by suitable

measures.



In conjunction with the SUPPLIER, BÜHLER MOTOR will check if the security of supply

requires a security stock nearby. The parts stored in the security stock have to be accessible 24

hours.



The table below provides an overview of emergency processes, measures and

responsibilities.

Caus

er Problem Emergency measures

Re-

medy

respon-

sibility

Costs

borne

by

SU

PP

LIE

R

Go

od

s n

ot

dis

pa

tch

able

in

tim

e (

cau

se

r:

SU

PP

LIE

R)

Info to transport company Collection delayed

transport company sees to punctual delivery

SU

PP

LIE

R

SU

PP

LIE

R

Query put to BÜHLER MOTOR materials planning

late delivery possible

Special run punctual delivery guaranteed

de

live

ry o

n h

e a

gre

ed

da

te Message to BÜHLER MOTOR joint

coordination of measures with transport company

transport company makes punctual delivery

possible

Query put to BÜHLER MOTOR materials planning

late delivery possible

Replacement delivery by special run

punctual delivery guaranteed

Not

packed

in

pre

scri

be

d b

in a

s

this

no

t a

vaila

ble

(to

a s

uffic

ien

t

exte

nt)

(Cause

r:

su

pplie

r)

Definition of an alternative bin and, perhaps,

repacking at BÜHLER MOTOR

Empties special run punctual provision/delivery

guaranteed

BÜ

HL

ER

MO

TO

R

Go

od

s n

ot

dis

pa

tch

able

in

tim

e (

un

exp

ecte

d

ord

er/

ord

er

ch

an

ge

by B

ÜH

LE

R

MO

TO

R)

Production plan at supplier changed punctual

provision/delivery guaranteed B

ÜH

LE

R M

OT

OR

Special run punctual provision/delivery

guaranteed

BÜ

HL

ER

MO

TO

R

No

t p

acked

in

pre

scri

be

d b

in a

s

this

no

t a

vaila

ble

(to

a s

uffic

ien

t

exte

nt)

(Cause

r:

BÜ

HL

ER

MO

TO

R)

Definition of an alternative bin and, perhaps,

repacking at BÜHLER MOTOR

Empties special run to supplier



5 Quality standards of logistics

In order to meet our customers’ requirements and to attain our own company’s objectives on a

continual basis, BUEHLER MOTOR requires all its SUPPLIERS worldwide to show a very high

quality and top performance.

To assure this high quality level BÜHLER MOTOR rates its SUPPLIERS on the basis of defined

performance criteria. If the defined targets are not attained, measures will be taken within the

framework of the BUEHLER MOTOR escalation process.

5.1 Logistics rating

SUPPLIERS are periodically rated. Such rating is based upon the performance shown in the

observed period.

The following criteria are applied by BÜHLER MOTOR to the rating of the logistics performance:

Delivery performance (quantity and punctuality, cf. Chapter 2.2)

EDI processing (cf. Chapter 2.4)

Deliveries in the right packaging (in accordance with the Packaging Data Sheet,

cf. Chapter 3 and Appendix 8.4)

Labeling in accordance with the VDA guideline 4902 (cf. Chapter 4.3)

Complete delivery documentation (cf. Chapter 4.5)

Communication and cooperation (cf. Chapter 2.3)

The responsible BÜHLER MOTOR contact can provide information on the details of the plant-

specific logistics results (cf. Appendix 8.1.3).

Delivery performance

The delivery performance targets are described in detail in the SUPPLIER Manual Purchasing.

In case of overdeliveries relating to the call-off, BÜHLER MOTOR reserves the right to refuse to

accept the surplus material or to return it by general cargo, freight forward to the SUPPLIER.

In case of underdeliveries relating to the call-off, BÜHLER MOTOR reserves the right to

demand special runs at the SUPPLIER’s expense (cf. Chapter 4.1.2) and to pass on the

resulting downtime costs incurred by BÜHLER MOTOR or its customers to the SUPPLIER.



5.2 Logistics complaints

A logistics complaint is triggered by a disruption of the processes at BÜHLER MOTOR caused

by the SUPPLIER.

Logistics complaints are registered and evaluated by the type of the failure and the resulting

costs and will be fed into the logistics rating (cf. Chapter 5.1). In case of non-compliance with a

regulation given in the logistics manual or a site-specific agreement, BÜHLER MOTOR reserves

the right to refuse the acceptance of the shipment. Any resulting additional costs (e.g. storage,

repacking, transport, disposal, packaging material returns, additional handling effort, downtime

costs etc.) are charged to the SUPPLIER.

In case of a logistics complaint, the SUPPLIER is informed promptly and requested to analyze

the failure mode and to take measures. The SUPPLIER has to process and document a

BÜHLER MOTOR logistics complaint in compliance with the 8D method. BÜHLER MOTOR can

ask for said documentation.

The logistics complaint processes are described in detail in the SUPPLIER Manual Purchasing.

5.3 Escalation process

In case of repeated failures, escalated product issues or escalated SUPPLIER development

issues, BÜHLER MOTOR reserves the right to demand urgent measures to improve the

logistics results.

The details and the escalation levels are described in the SUPPLIER Manual Purchasing.



6 Outlook

In order to increase our customers’ satisfaction and to assure our products’ competitiveness,

BÜHLER MOTOR is going to improve its logistical processes continuously. All logistical

processes are to interact perfectly with the BÜHLER MOTOR Production System. So the

requirements for our SUPPLIERS are going to change as well.

The objective of all activities is the determination of global requirements that are as

standardized as possible and a number of logistical processes that is as small as possible.

The focus is upon:

An expansion of the digitalization of the supply chain via EDI/WebEDI

The introduction of an empties management system

Integration of the SUPPLIERS in BÜHLER MOTOR Production System (BMPS) concepts

Standardization of optimized logistical processes across all plants worldwide

Establishment of a consumption-controlled material supply based upon KANBAN principles

This requires the pro-active contribution of BÜHLER MOTOR SUPPLIERS and service

providers. Only those SUPPLIERS who, when cooperating with BÜHLER MOTOR, are

prepared to apply innovative and cooperative concepts can expect to enter into a long-term

business relationship with BÜHLER MOTOR.



7 List of abbreviations

8D-Systematik Complaint processing in 8 process steps (disciplines)

A.TR International form, free circulation certificate for trade with Turkey

ABS Acrylnitril-Butadien-Styrol

ABS resin (thermoplastic)

ADR Accord européen relatif au transport international des marchandises

Dangereuses par Route

European agreement on the international transport of dangerous goods

by rail and on roads

AIAG Automotive Industry Action Group, USA, comparable to VDA

AT Arbeitstag, Working day

BMPS Bühler Motor Production System

C-TPAT Customs-Trade Partnership Against Terrorism

US-customs-partnership programme for security along the supply chain

against terrorism

CIM International railway consignment note

CMR International road traffic consignment note

DIN Deutsches Institut für Normung, German Standardization Institute

DFÜ Datenfernübertragung, Data telecommunications

E-SumA Summarische Eingangsanmeldung, Entry Summary Declaration

ECCN Export Control Classification Number

Alphanumeric identification of exported goods with US origin

EDI Electronic Data Interchange

EDIFACT Electronic Data Interchange For Administration, Commerce and

Transport

EDL Externer Dienstleister, External service provider

EFTA European Free Trade Association

(Iceland, Norway, Switzerland and Liechtenstein)

EG-VO Verordnung der Europäischen Gemeinschaft

Regulation European Community (EC)

EN Europäische Norm, European standard



ENS Entry Summary Declaration

EPS Expandiertes Polystrol (Styropor)

Styrofoam

ESD Electrostatic discharge

EU European Union

EUR.1 International form movement certificate, preference certificate

EUR-MED International form movement certificate, preference certificate

EXW Ex Works (Incoterm)

FAO Food and Agricultural Organization, UN

FCA Free Carrier (Incoterm)

FZ Fortschrittszahl

Cumulative quantity

GB Guobiao Standard, China National Standard

GALIA Groupement pour l'Amélioration des Liaisons dans l'Industrie

Automobile

French automotive industry association, comparable to VDA

GGVSE Gefahrgutverordnung Straße und Eisenbahn

Dangerous goods regulation rail and road

GLS General Logistics Systems Germany GmbH & Co. OHG

GLT Großladungsträger

Large load carrier

GMMOG/LE Global Materials Management Operations Guideline / Logistics

Evaluation, questionnaire for self-assessment in logistics

HGB Handelsgesetzbuch (Deutschland)

German Commercial Code

IMDG-Code International Maritime Code for Dangerous Goods

i.O. Teile o.k.-parts

i.O. Ware o.k.-goods

IPPC International Plant Protection Convention

ISDN Integrated Services Digital Network



ISPM International Standards for Phytosanitary Measures

kg Kilogram

KLT Kleinladungsträger

Small load carriers

L x B x H Länge x Breite x Höhe

Length x width x height

LAB Lieferabruf

Call-off

LBA Luftfahrt-Bundesamt

Federal Office of Civil Aeronautics

LKW Lastkraftwagen

Truck

LLE Langzeitlieferantenerklärung

Long-term supplier’s declaration

Log-IN Access authorization to website for shipping advice

LQ Limited Quantities (of dangerous goods)

max. Maximal

mm Millimeter

NAFTA North American Free Trade Agreement between the US, Canada and

Mexico

NVE (SSCC) Serial Shipping Container Code - Nummer der Versandeinheit, globally

non-overlapping numbers for complete traceability

ODETTE Odette File Transfer Protocol (OFTP), protocol for direct electronic

transmission of files, in line with the recommendation 4914/2 of the VDA

OEE Overall Equipment Effectiveness

PC Polycarbonate (synthetic polymer)

PE Polyethylene (thermoplastic)

PET Polyethylenterephthalate (thermoplastic)

PP Polypropylene (thermoplastic)



PPS Produktionsplanung und -steuerung

Production planning and control

PUR Polyurethane (plastics or synthetic resins, e.g. flexible foam)

PVC Polyvinylchloride (amorphous thermoplastic)

StVO Straßenverkehrsordnung, German Road Traffic Regulations

UE / UZ Form A Ursprungserklärung / Ursprungszeugnis

Declaration of origin / certificate of origin for most-favored nation

agreements with developing and newly industrializing countries

US-HTS United States Harmonized Tariff Schedule

VBG Verwaltungsberufsgenossenschaft

German accident prevention & insurance association

VDA Verband der Automobilindustrie

German association of the automotive industry

VO (EG) Verordnung der Europäischen Gemeinschaft

Regulation oft he European Community

WE Wareneingang

Goods receipt

WebEDI WWW interface for Electronic Data Interchange systems

ZK Zollkodex

Customs code

ZK-DVO Zollkodex-Durchführungsverordnung

Customs code implementing provisions

http://de.wikipedia.org/wiki/Amorph



8 Index to appendices

8.1 BÜHLER MOTOR GMBH

8.1.1 Locations

The adresses of our world-wide locations are listed in the “Contact and Infocenter” on our

homepage: http://www.buehlermotor.de

8.1.2 Delivery addresses

The delivery addresses of the BÜHLER MOTOR locations are:

BÜHLER MOTOR GmbH Nuremberg

Anne-Frank-Str. 33-35

90459 Nuremberg

Germany

BÜHLER MOTOR GmbH Monheim

Bürgermeister-Xaver-Reinhard-Str. 9

86653 Monheim

Germany

BÜHLER MOTOR s.r.o.

U mostku 466

50341 Hradec Králové

Czech Republic

http://www.buehlermotor.de/



BUEHLER MOTOR DE MEXICO

S. DE R.L. DE C.V.

Prolongacion Ave. de las Americas

s/n Edificion # 23

Parque Industrial Las Americas

Col. Panamericana

C.P. 31200 Chihuahua

Mexico

CEVA Warehouse El Paso

CEVA LOGISTIC

950 Loma Verde suite C

El Paso, TX. 79936

USA

Contact: Luis Chavez and/or Robert Coltrane

Phone: +1 915 926 - 1770 and +1 915 926 – 1764

BUEHLER MOTOR Inc.

860 Aviation Parkway, Suite 300

Morrisville, NC 27560

USA

BUEHLER MOTOR (Zhuhai) Co., Ltd.

No. 24 Western Jinfeng Road

Jinding Industrial Park

Xiangzhou District, Zhuhai City, Guangdong Province

China 519080, PR China



BUEHLER Motor Ltd.

15/F., First Commercial Building

33-35 Leighton Road, Causeway Bay

Hong Kong

PR China

BÜHLER MOTOR Warehouse Hong Kong

Buehler Motor (Zhuhai) Co., Ltd. c/o

Panalpina China Ltd.

13001-11W, 103-04S 106-7S 13/F

ATL Logistics Centre B

Berth 3 Kwai Chung Container Terminal

Hong Kong

PR China

8.1.3 Contact persons

BÜHLER MOTOR Plant Nürnberg

Transport logistics

Anne-Frank-Straße 33-35

90459 Nürnberg

Responsible: Mr. Klaus Graf

E-mail: [email protected]

Phone: +49 (0) 911 / 4504 - 1126

Fax: +49 (0) 911 / 43 08 69 - 1126

Logistics planner


90459 Nürnberg

Responsible: Mr. Armin Mutzel


Phone: +49 (0) 911 / 4504 - 1241

Fax: +49 (0) 911 / 43 08 69 - 1241

mailto:[email protected]



BÜHLER MOTOR Plant Monheim

Manager logistics

BÜHLER MOTOR GmbH

Bgm.-Xaver-Reinhard-Straße 9

86653 Monheim

Germany

Responsible: Mr. Oliver Grafe


Phone: +49 (0) 911 / 4504 - 2839

Fax: +49 (0) 911 / 43 08 69 – 2839

Empty bins planner

BÜHLER MOTOR GmbH

Bürgermeister-Xaver-Reinhard-Straße 9

86653 Monheim

Germany

Responsible: Mr. Christian Köhler


Phone: +49 (0) 911 / 4504 - 2719

Fax: +49 (0) 911 / 43 08 69 – 2719

BÜHLER MOTOR Plant Hradec Kralove

Manager logistics


U mostku 466


Czech Republic

Responsible: Mr. Robert Mojzis


Phone: +420 495 / 737 - 650

Fax: +49 911 / 43 08 69 – 7650






Manager Freight and Customs


U mostku 466


Czech Republic

Responsible: Mr. Ivo Janecek


Phone: +420 495 / 737 - 620

Fax: +49 911 / 43 08 69 – 7620

Empty bins planner


U mostku 466


Czech Republic

Responsible: Mr. Ludek Rehort


Phone: +420 495 / 737 - 651

Fax: +49 911 / 43 08 69 – 7651

BÜHLER MOTOR Plant Chihuahua

Manager logistics

Buehler Motor de Mexico

S. de R.L. de C.V.


s/n Edificio # 23


Col. Panamericana


Mexico

Responsible: Ms. Mitzi Jazmin Valdes Villalobos


Phone: +52 614 214 2330 - 334



Logistics and empty bins planner

Buehler Motor de Mexico

S. de R.L. de C.V.


s/n Edificion # 23


Col. Panamericana


Mexico

Responsible: Ms. Mitzi Jazmin Valdes Villalobos


Phone: +52 614 214 2330 - 382

BÜHLER MOTOR Plant Zhuhai

Manager logistics and empty bins planner

Buehler Motor (Zhuhai) Co., Ltd.

No. 24 Western Jinfeng Road




Responsible: Rebecca Lam


Phone: +86 756 386 – 6711

Mobile phone: +86 1868 8181 120

Empty bins planner

Buehler Motor (Zhuhai) Co., Ltd.

No. 24 West Jinfeng Road




Responsible: Ellen Wei


Phone: +86 756 386 – 6735



BÜHLER MOTOR Warehouse Hong Kong

Buehler Motor (Zhuhai) Co., Ltd. c/o

Panalpina China Ltd.

13001-11W, 103-04S 106-7S 13/F

ATL Logistics Centre B

Berth 3 Kwai Chung Container Terminal

Hong Kong

PR China

Responsible: Ms. Maggie Sin


Phone: +852 2760 3512

FAX: +852 2760 2698




8.2 Scheduling agreement release



8.3 BÜHLER MOTOR standard bins

8.3.1 Purchasing and delivery references for packaging items

BÜHLER MOTOR packaging buyer


90459 Nürnberg

Germany

Responsible: Mr. Uwe Wichmann


Phone: +49 (0) 911 / 4504 - 1232

Fax: +49 (0) 911 / 43 08 69 - 1232

Plastic MF bins and covers (Europe)

Schaefer Fritz GmbH

Fritz-Schaefer-Str. 20

57290 Neunkirchen/Siegerland

Germany

Responsible: Mr. Stefan Herold

E-Mail: [email protected]

Phone: +49 (0) 9131 / 4800 - 60

Fax: +49 (0) 9131 / 4800 - 650

Cardboards bins and lids (Europe)

Lewell Kartonagen GmbH

Reundorfer Str. 15

96215 Lichtenfels-Seubelsdorf

Germany

Responsible: Mr. Frank Marschall


Phone: +49 (0) 9571 / 9239 - 45

Fax: +49 (0) 9571 / 9239 - 845




Cardboards bins and lids (Mexico)

CYCAPSA

Contenedores y Cajas de Plástico S.A. de C.V.

No.4234 Col. Fierro

Monterrey N.L. México. C.P. 64590

Responsible: Jesús M. Garza Ote


Phone: (81)81911400 y 1401

Cardboards bins and lids (Asia)

TaiFeng Plastics

WeiFang TaiFeng Plastic Products Co., Ltd.

Add: Qiaoguan Town Changle County Weifang City Shandong Province, China


Phone: 86-0536-8322337

Fax: 86-0536-8322337

Mobile: 13210681358

Plastic bags (Europe)

Ströbel GmbH

Wasenmühlweg 10

90579 Langenzenn

Germany

Responsible: Mr. Rainer Schaal


Phone: +49 (0) 9101 / 9942 - 15

Fax: +49 (0) 9101 / 9942 – 19




8.3.2 Standard bins and ESD bins, lids, re-usable

General Use for Europe and Asia

MF-3120 (Standard) and MF PPL 3120 (ESD)

Material, Colour:

MF 3120 (Standard) MF 3120 PPL (ESD)

Plastic, blue Plastic, black

Outside dimensions: L x W x H [mm]

297 x 198 x 120

Inside dimensions: L x W x H [mm]

259 x 160 x 102

Content [liter]: 5,6

Side for “BÜHLER MOTOR” logo: Narrow side

BÜHLER MOTOR part number: 37880052700 (Standard) 37880130100 (ESD)

Supplier: SSI Schäfer


Material, Colour:




396 x 297 x 168


366 x 267 x 150








Material, Colour:




594 x 396 x 120


564 x 366 x 87


Side for “BÜHLER MOTOR” logo: Long side



MF-lids

Material, Colour:

MF-D 32 (Standard) MF-D 32 PPL (ESD)


Outside dimensions: L x B [mm]

300 x 200



Material, Colour:




400 x 300



Material, Colour:




600 x 400





General use for NAFTA (4845 AIAG standard)

All bins for the general use in the NAFTA region refer to the 4845 AIAG standard.

AIAG 1207-5

Material, Colour: Standard bin Standard ESD bin


Outside Dimensions: L x W x H [inch]

12 x 7 x 5

Kanban-Cardholder: Long side

Side for “BÜHLER MOTOR” logo hotstamps:

Narrow side

AIAG 1215-7




15 x 12 x 7



Narrow side

AIAG 2415-5




24 x 15 x 5



Narrow side



General Use for Asia

EU2311 (Standard)

Material, Colour:

EU2311 (Standard) Plastic, blue


300 x 200 x 120


265 x 165 x 110


BÜHLER MOTOR part number: 37880190100 (Standard)

Supplier: TaiFeng Plastics

EU4316 (Standard)

Material, Colour:



400 x 300 x 175


365 x 265 x 165




EU4622 (Standard)

Material, Colour:



600 x 400 x 230


565 x 365 x 220

Side for “BÜHLER MOTOR” logo: Long side





8.3.3 Pallets, re-usable


ISO-flat-pallet, 1200 x 1000 mm

Material: Wood, DIN EN 13698.2

Outside Dimensions: L x W x H [mm]

1200 x 1000 x 144

EURO-flat-pallet, 1200 x 800 mm

Material: Wood, UIC-435-2, DIN EN 13698.1


1200 x 800 x 144

Pallet, plastic material, 1200 x 800

Material: Plastic, PP, anthracite


1200 x 800 x 150

Pallet, plastic material, 800 x 600

Material: Plastic, PP, anthracite


800 x 600 x 150

General use for NAFTA

AIAG 48 x 45 pallet

Material: Plastics, black

Outside Dimensions: L x W [inch]

48 x 45

Standard: 4845 AIAG



8.3.4 Covers, re-usable


Cover A 1208

Material: Plastics, PP, blue


1200 x 800

BÜHLER MOTOR part number:

37822010100

General use for NAFTA

AIAG 48 x 45 top cap

Material: Plastics, black


48 x 45

Standard: 4845 AIAG



8.3.5 Cardboard bins with lids, expendable (VDA Standard 4500)

The drawings with the exact design and dimensions of the Cardboard bins are available by the

responsible BÜHLER MOTOR packaging buyer (see appendix 8.3.1). All cardboard bins refer to

the VDA Standard 4500.

Cardboard bin “small size 3147” with lid

Material: KLT: 2,30 E / B / KL Lid: 1,30 B


297 x 198 x 147,5

Cardboard bin “medium size 4147” with lid

Material: KLT: 2,30 E / B / KL Lid: 1,30 B


396 x 297 x 147,5

Cardboard bin “large size 6147” with lid

Material: KLT: 2,30 E / B / KL, Lid: 1,30 B


594 x 396 x 147,5



8.3.6 Standard pallets, expendable

VDA 4525, overseas recommendation

Pallet 1140 x 790 mm

Material: Wood, IPPC Standard ISPM-15


1140 x 790

Pallet 1140 x 980 mm



1140 x 980

Additional pallets

Pallet 800 x 600 mm, half Euro pallet size



800 x 600 x 140



8.4 Packaging Data Sheet

PACKAGING DATA SHEET / VERPACKUNGSDATENBLATT

Status: PDMField Status Packaging Number / Verpackungsnummer: Ersteller:

Freigabe: Datum – Revision:

PDMField User PDM Date Approved

PDMFIELD Document

Customer / Kunde: Bühler Motor GmbH Address / Anschrift: Anne-Frank Str. 33-35

Contact / Ansprechpartner: Frau Katja Dillmann 90459 Nürnberg

Phone / Telefon: +49 911 4504 1660 Fax: +49 911 / 430869 1660


Supplier / Lieferant: Woco Industrietechnik GmbH Address / Anschrift: Hanauer Landstraße 16

Contact / Ansprechpartner: Walter Hergert 63628 Bad Soden-Salmünster

Phone / Telefon: +49 6056 78 7217 Fax: +49 605678 57217


Notes / Anmerkungen:

TYPE OF PACKAGING / VERPACKUNGSTYP Mat No / Matnr. Item (Box/Pallet/Cover) /

Teilebezeichnung (Behälter/Palette/Deckel)

Quantity / Anzahl

Returnable (Y/N) / Wiederverwendbar (J/N)

L*W*H (mm) Out / L*B*H (mm) außen

Tara [kg] Total [kg]

3.782.335.01 Selbsttragender Tray 36 J 598x398x97,5 1,62 58,32

3.782.335.02 Deckel 4 J 598x398x14,8 0,785 3,14

3.787.004.01 Europalette 1 J 1200 x800 x150 22,00 22,00

3.782.201.01 Palettenabdeckplatte 1 J 1200 x800 x8 6,00 6,00

PARTS PER UNIT / TEILE PRO VERPACKUNGSEINHEIT PARTS PER PALLET /

TEILE PRO PALETTE Mat. No /

Matnr.

Description /

Bezeichnung

Volume per Unit /

Menge pro Verpackungseinheit

Total Weight /

Gesamtgewicht Brutto [kg]

Pieces / Teile

3.469.013.02 Entkopplung

EA 211 36 3,87

Trays in KLT -

KLT on Pallet 36

Parts / Pallet 1.296

Packaging description / Verpackungsdarstellung:

Packaging Unit / Verpackungseinheit Complete Pallet / Gesamtpalette

Packaging Guidelines / Verpackungsvorgaben Backup Packaging / Ersatzverpackung Stapelhöhe pro Palette : 9 Tray‘s Stacking height per pallet: 9 box‘s

2 Paletten dürfen übereinander gestapelt werden Piling of pallets allowed (2 pallets store)

global supplier manual logistics bühler motor · pdf file · 2017-03-132.5.3...

Documents