gi - bei new final

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BEI COMPOSITION-CHAIRMAN AND TWO MEMBERS

ALL PUBLIC SCHOOL TEACHERS TAKEN FROM A LIST SUBMITTED BY THE HIGHEST DEPARTMENT OF EDUCATION OFFICIAL WITHIN CITY/MUNICIPALITY/SCHOOL DISTRICT, PREFERENCE TO TEACHERS:

i. TO THOSE WITH PERMANENT APPOINTMENTii. WHO SERVED IN THE IMMEDIATELY PRECEEDING NATIONAL AND LOCAL ELECTIONS

When NOT POSSIBLE:private school teachers, civil service employees, or registered voters of known probity and competence may be appointed

CHAIRMAN (must be a public school teacher)

ONE (1) MEMBER OF THE BEI SHALL BE AN INFORMATION TECHNOLOGY CAPABLE PERSON AS CERTIFIED BY THE DEPARTMENT OF SCIENCE AND TECHNOLOGY (DOST).

BEI (Board of Election Inspectors) Constitution and Appointment

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QUALIFICATIONS

1. GOOD MORAL CHARACTER AND IRREPROACHABLE REPUTATION.2. REGISTERED VOTER OF THE CITY OR MUNICIPALITY.3. NEVER BEEN CONVICTED OF ANY ELECTION OFFENSE OR ANY OTHER CRIME PUNISHABLE BY MORE THAN SIX (6) MONTHS OF IMPRISONMENT.4. HAS NO PENDING CASE AGAINST HIM FILED IN COMELEC/COURT FOR ANY ELECTION OFFENSE; AND5. ABLE TO SPEAK, READ AND WRITE ENGLISH OR THE LOCAL DIALECT

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DISQUALIFICATIONRELATIONSHIP WITHIN FOURTH CIVIL DEGREE OF CONSANGUINITY OR AFFINITY

BEI MEMBERS TO CANDIDATES BEI MEMBERS AMONG THEMSELVES SPOUSES OF BEI MEMBERS TO CANDIDATES

BEI

DISQUALIFICATION

Grand Parent(s)

Parent(s)Uncle(s)Aunt(s)

BEI memberBrother/Sister

First Cousin

1st Degree

2nd Degree

3rd Degree

4th Degree

Get the nearest common ancestor

1st Degree

2nd Degree1st Degree

2nd Degree

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NOTICE OF DISQUALIFICATION DISQUALIFIED BEI MEMBER SHALL IMMEDIATELY

NOTIFY ELECTION OFFICER IN WRITING STATING THE REASON FOR DISQUALIFICATION.

ELECTION OFFICER IMMEDIATELY APPOINTS SUBSTITUTE BASED ON RESERVE LIST OF TEACHERS RECOMMENDED BY DEPED.

FAILURE TO NOTIFY DISQUALIFICATION IS AN ELECTION OFFENSE ! ! !

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If at the time of the meeting of the board, any member is ABSENT or a VACANCY exists- members present shall call upon the SUBSTITUTE from

the roll of substitutes listed by the DepEd to perform the duties of absent member.

If none is available, the members present shall appoint any NON-PARTISAN REGISTERED VOTER of the precinct not otherwise disqualified, to temporarily fill up said vacancy until the absent member appears or the vacancy is filled.

In case there are only two members present, they shall act jointly.

TEMPORARY VACANCIES IN THE BEI

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Member/s of BEI present may of absent member when the member absented himself with the intention of obstructing

performance of duties of BEI.

ARREST OF ABSENT MEMBERS

ORDER ARREST

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BEI members shall:

1. ACCOMPLISH THE OATH OF OFFICE (A30) in three (3) copies 2. AFFIX THEIR SIGNATURES and IMPRINTS of their right thumbs on the OATH of Office before the Election Officer prior to their assumption of office as BEI members.

APPOINTMENT AND OATH OF THE BEI MEMBERS

3. COPIES OF THE APPOINTMENT AND OATH (A30/A31) shall be distributed as follows:

i. FIRST COPY – retained by EO for his file.ii. SECOND COPY – retained by EO to be attached to the payroll

for payment of honorarium of BEI.iii. THIRD COPY – issued to the chairman and members of BEI.

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Board shall enter/record in the MINUTES OF VOTING AND COUNTING OF VOTES (A11):

ACT or REQUIRED DATA as they occur or become available during VOTING, COUNTING, CONSOLIDATING, and TRANSMISSION of votes.

Copies of Minutes in sealed envelopes distributed as follows FIRST COPY to the Election Officer, who shall transmit it

to the ERSD in Manila SECOND COPY to be deposited inside the ballot box for

valid ballots.

MINUTES OF VOTING AND COUNTING OF VOTES

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SUPPORT STAFF1. appointed/designated by the election officer, APPOINTED by

BEI in case of absence on election day 2. registered voters in the precinct/clustered precinct where

they are assigned3. cannot participate in the deliberations of the BEI, nor vote in

any issue or question before the BEI4. number depends on the clustered precincts as follows:

3 PRECINCT IN A CLUSTER

1 – 2 PRECINCT IN A CLUSTER

0

5 & MORE PRECINCT IN A CLUSTER

4 PRECINCT IN A CLUSTER

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POWERS AND FUNCTIONS OF THE BEI1. Conduct the VOTING in the polling place.2. Administer the ELECTRONIC COUNTING of

votes.3. Print the ELECTION RETURNS4. TRANSMIT VOTES electronically through the

PCOS, the election results to the: City/Municipal Board of Canvassers; Dominant majority party, dominant

minority party, accredited citizens arm; and

Central Server5. ACT AS DEPUTIES of the Commission in the conduct of the elections;

6. MAINTAIN ORDER within the polling place and its premises;

7. ENFORCE OBEDIENCE to its lawful order and PROHIBIT the use of camera and cellular phone with camera by the voters.

8. Perform such OTHER FUNCTIONS prescribed by the law or by the rules and regulations promulgated by the Commission.

VEETAMEPO

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I. BOARD MEETINGS shall be PUBLIC and in POLLING PLACE designated by the Commission.

II. BOARD acts through the chairman and shall decide by MAJORITY VOTE without delay.

PROCEEDINGS OF THE BEI

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Avail of Local Absentee Voting privilege when not registered in the precinct where they are assigned. The voter can only vote for National and Local Elections up to Party-List Representatives

Vote in their precinct provided their absence shall not be more than 20 minutes.

VOTING PRIVILEGE OF THE MEMBERS OF BEI

ONLY ONE BEI MEMBER AT A TIME!

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BEI MEMBERS SHALL NOT:1. ENGAGE IN ANY PARTISAN POLITICAL ACTIVITY; 2. TAKE PART IN THE ELECTION, EXCEPT TO DISCHARGE

THEIR DUTIES AND TO VOTE

PROHIBITION AGAINST POLITICAL ACTIVITY

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BEI CHAIRMAN AND MEMBERS

HONORARIA OF THREE THOUSAND PESOS (P 3,000.00) PER MEMBER.

FIVE HUNDRED PESOS (P 500.00) PER MEMBER FOR THE INSPECTION, VERIFICATION AND SEALING OF BOOK OF VOTERS.

FIVE HUNDRED PESOS (P 500.00) PER MEMBER FOR THE TESTING AND SEALING OF MACHINES.

THREE HUNDRED PESOS (P 300.00) PER MEMBER AS ONE-TIME TRANSPORTATION ALLOWANCE.

SERVICE CREDITS FOR 3 DAYS OF SERVICE (MAY 12, 13, 14, 2013)

PHONORARIA AND SERVICE CREDITS OF THE BEI AND DEPED PERSONNEL

PUBLIC SCHOOLS TEACHERS, PRINCIPALS OR SUPERVISORS AS SUPERVISORS FOR TEN CLUSTERED PRECINCTS OR FRACTION THEREOF.

HONORARIA OF THREE THOUSAND PESOS (P 3,000.00) PER PERSON.


SUPPORT STAFF HONORARIA OF ONE THOUSAND FIVE

HUNDRED PESOS (P1,500.00) PER PERSON.


P 1,500.00 PER PERSON.

PHONORARIA AND SERVICE CREDITS OF THE BEI AND DEPED PERSONNEL

Other Benefits:

The Comelec shall allocate the amount of THIRTY MILLION PESOS (P 30,000,000.00) for election-related death or injuries that may be sustained by DepEd employees in the performance of election duties. Provided that in case of death while in the performance of election duties, the heirs of the deceased official/employee shall be given the amount of TWO HUNDRED THOUSAND PESOS (P 200,000.00)

HONORARIA AND SERVICE CREDITS OF THE BEI AND DEPED PERSONNEL

THERE SHALL BE AT LEAST ONE (1) DEPED SUPERVISOR OFFICIAL WITH ONE (1) SUPPORT STAFF FOR EVERY VOTING CENTER

IN CASE OF POLLING CENTERS WITH MORE THAN TEN (10) CLUSTERED PRECINCTS , AN ADDITIONAL DEPED SUPERVISOR/OFFICIAL WITH ONE (1) SUPPORT STAFF SHALL BE CONSTITUDED, AS FOLLOWS:NO. OF CLUSTERED PRECINCTS

NO. OF DepEd SUPERVISOR OFFICIAL

NO. OF SUPPORT STAFF

1 TO 1011 TO 20 1 1

21 TO 30 2 2and so forth using

the same ratio 3 3

DepED SUPERVISOR

WHO ARE ENTITLED TO TWO (2) WATCHERS IN EVERY POLLING PLACE?

1. EACH CANDIDATE

2. REGISTERED POLITICAL PARTY OR COALITION OF POLITICAL PARTIES DULY REGISTERED WITH THE COMMISSION AND FIELDING CANDIDATES IN THE ELECTION.

3. DULY ACCREDITED CITIZEN’S ARM.

THE TWO WATCHERS SHALL SERVE ALTERNATELY, IN EVERY POLLING PLACE.

OFFICIAL WATCHERS OF CANDIDATES, POLITICAL PARTIES AND OTHER GROUPS


CANDIDATES FOR SENATOR, CANDIDATES FOR MEMBER, SANGGUNIANG PANLALAWIGAN OR PANLUNGSOD OR BAYAN, or ARMM REGIONAL LEGISLATIVE ASSEMBLY BELONGING TO THE SAME PARTY OR COALITION, SHALL COLLECTIVELY BE ENTITLED TO ONE (1) WATCHER

If, BECAUSE OF LIMITED SPACE, all watchers cannot be accommodated in the polling place, preference shall be given to the watchers of:

the dominant majority party dominant minority party citizen’s arm.


Other civil, professional, business, service, youth and any other similar organizations shall be entitled to COLLECTIVELY appoint ONE WATCHER in every polling place, upon prior authority of the Commission.

WATCHER

BUSINESS

YOUTH

CIVIL

SERVICE

PROFESSIONAL

1. REGISTERED VOTER of the city or municipality comprising the precinct where he is assigned.

2. Of GOOD REPUTATION.3. Has not been CONVICTED BY FINAL

JUDGMENT of any election offense or any crime.

4. Knows how to READ and WRITE Filipino, English or a local dialect.

5. Not related within the FOURTH CIVIL DEGREE OF CONSANGUINITY OR AFFINITY to the BEIs in the polling place where he seeks appointment as watcher.

QUALIFICATIONS OF WATCHERS

NOT LATER THAN APRIL 28, 2013, independent candidates, registered parties, organizations or coalitions authorized by the Commission shall SUBMIT to the Election Officers concerned:

names and signatures of their representatives authorized to appoint watchers in the city or municipality.

APPOINTMENT OF WATCHERS

1. Deliver their appointments to BEI chairman upon entering the polling place.

The chairman shall RECORD the names in the minutes with a notation under their signatures that the watchers are not disqualified.

2. Not speak to any member of the BEI or to any voter, or among themselves, in such a manner that would distract the proceedings of the BEI.

3. The watchers representing the dominant majority and dominant minority parties and PPCRV, shall, IF AVAILABLE, affix their signatures and thumbmarks in the ERs.

DUTIES OF WATCHERS

1. WITNESS and INFORM themselves of the proceedings of the BEI.

2. TAKE NOTE of what they may see or hear.

3. TAKE PHOTOGRAPHS of the : proceedings and incidents, if

any, during the voting and counting of votes

Printed election returns ballot boxes

NOTE:CANNOT take

photographs of ballots in possession

of voters.

RIGHTS OF WATCHERS

File a protest against any irregularity or violation of law which they believe may have been committed by: the BEI any BEI member or any person

Obtain from the BEI a certificate as to the filing of such protest and/or the resolution thereof

RIGHTS OF WATCHERS

BEIs shall get the forms, documents and supplies early in the morning of election day.

EXCEPT IN CASE OF EARLY DELIVERY as authorized by COMELEC

City/Municipal Treasurers shall distribute the specific forms, documents and supplies per precinct/ clustered precincts.

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ELECTIONS FORMS AND SUPPLIES

SUPPLIES AND MATERIALS FOR TESTING AND SEALING

ELECTION FORMS

A6 – TS Test Ballots 10 Pieces

A9 – TS Manual Election Returns 1 Piece

A11Minute of Testing and Sealing; Voting and

Counting2 Pieces

A12 - C Paper Seal for PCOS Box 1 Piece

ENVELOPES

A17 – TSFor Counted Test

Ballots, ERs and other reports

1 Piece

Envelope for Minutes of Testing and Sealing; Voting and Counting

2 Pieces


A. FROM CITY/MUNICIPAL TREASURERCEF NO. FORMS AND SUPPLIES RATE OF DISTRIBUTION

ELECTION FORMS

A3 Poster Indicating the clustered precincts’ number1

Piece

A6 Official Ballots 1 1 pc. per voter A11 Minutes of Voting and Counting of Votes 1 Set of 2 copies A12 Paper seals 75 Pieces


A14 Certificate of Receipt of Official Ballots, Other Forms and Supplies by BEI 3 PiecesA27 Official Receipt of Election Returns 30 Pieces

ENVELOPES FOR VOTING AND COUNTINGA15 For Rejected, Half of torn Unused Official Ballots, Other Half of Torn Unused Official Ballots 3 PiecesA17 For Election Returns 30 Pieces

OTHER ENVELOPES

A18 For Minutes of Voting and Counting of Votes 1 Set of 2 PieceA18-A For Back-up Memory Card, Initialization Report, Audit Log, and Precinct Statistical Report 6 Pieces

A19 For Key of Ballot Box 3 PiecesOTHER FORMS

A30/A31 Temporary Appointment of Chairman/Poll Clerk/ Third Member/ Support Staff 10 PiecesA35 Certificate of Challengers or Protest and Decision of the BEI 10 PiecesA39 Oath of Voter Challenge for Illegal Acts 10 PiecesA40 Oath of Identification of Challenged Voter 10 Pieces

SUPPLIESSeal Locking Security Seal for Printer Cover and Memory Card Ports 2 PiecesBond Paper (long) 20 PiecesBallot Secrecy Folder 12 Pieces

Thumbprint Taker 1Pcs. Per

Precinct in a cluster

Plastic Seal for the Ballot Box 5 Pieces

Indelible Stain Ink 5Bottles Per Precinct in a

cluster

Instruction to Voters 1Pcs. Per

Precinct in a cluster

Ball pens 4

1. Two (2) copies of the Precinct Computerized Voters List (PCVL),

a. One (1) copy for posting outside the polling place

b. The other copy for use by the BEI during the voting

2. One (1) copy of the Election Day Computerized Voters List (EDCVL)

ELECTION FORMS AND SUPPLIES

B. FROM THE ELECTION OFFICER

3. Copies of APPOINTMENT and OATH of Office of the BEI and Support (A5 and A5-A)

4. PCVL and EDCVL should all be DULY CERTIFIED by the Election Registration Board.


DUTIES OF THE BEI UPON RECEIPT OF THE FORMS AND SUPPLIES1. CHECK the different

election forms, documents and supplies and the quantity actually received.

2. . SIGN a Certificate of Receipt (A14) in three copies.

3. PLACE the official ballots in a corrugated box provided by the Commission.

4. DELIVER the original copy to the City/ Municipal Treasurer.


Temporary Appointment of Chairman/Poll Clerk/Member (Annex “A”)


Certificate of Challenge or Protest and Decision of the BEI (Annex “B”)


Oath of Voter Challenged for Illegal Acts (Annex “C”)


Oath to Identify a Challenged Voter (Annex “D”)


MAY 13, 2013

VOTING HOURS7:00 am 6:00 pm

Sun Mon Tues Wed Thu Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 28 29

30 31

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DATE, TIME AND PLACE OF VOTING

MAY

if there are voters within thirty (30) meters in front of the polling place who have not yet cast their votes,

Voting after 7:00 pm allowed:

7:00 am until 7:00 pm


VOTE NOW

The poll clerk shall, without delay, prepare A COMPLETE LIST, IN TWO (2) COPIES CONTAINING VOTERS’ NAMES consecutively numbered.

Any voter on the list who is not present when called, shall not be allowed to vote at a later time.List of Voters shall be attached to the Minutes.


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Voters shall cast their votes in the POLLING PLACE DESIGNATED by the Commission. The poster indicating the clustered precinct number (A3) shall be prominently posted near or on the door of the polling place.

PLACE OF VOTING

OPTIONAL:

Especially in highly urbanized cities

Ask the following question:1. What measure/s did you adopt in 2010

to manage queueing problems?

Using your handouts as guide, write down your crowd management plan for

the May 13, 2013 elections.

WHO MAY VOTE

REGISTERED VOTERS: All registered voters whose names appear in the EDCVL, unless their names are manually crossed out from the EDCVL with the following annotations, duly signed by the EO:

a. The voter has transferred to another district/city/municipality

b. The voter has died.

Any voter or watcher may challenge any person offering to vote for:

Not being REGISTERED.Using the NAME OF ANOTHER.Suffering from an EXISTING DISQUALIFICATION.

In such case, BEI shall require challenged voter to present proof of:

RegistrationIdentityQualification

CHALLENGE AGAINST ILLEGAL VOTERS

BEI SHALL IDENTIFY the voter, in the VRR or EDCVL, through his/her:

photograph orfingerprint orspecimen signatures

In the absence of the above-mentioned proof of identity:

any BEI member may identify under oath a voter, and such act shall be reflected in the Minutes.

CHALLENGES AGAINST ILLEGAL VOTERS

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CHALLENGE BASED ON CERTAIN ILLEGAL ACTS

A VOTER or WATCHER may challenge any person offering to vote on the ground that he:

1. Received or expects to receive, paid, offered or promised to pay, contributed, offered or promised to CONTRIBUTE MONEY or ANYTHING OF VALUE as consideration for his vote or for the vote of another; or

2. Made or received a promise to INFLUENCE THE GIVING OR WITHHOLDING of any such vote; or3. Made a BET or is interested directly or indirectly in a bet that depends upon the results of the election.

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CHALLENGE BASED ON CERTAIN ILLEGAL ACTS

To be able to vote, challenged voter shall TAKE AN OATH before the BEI that he has not committed any of the acts alleged in the challenge.

If voter REFUSES to take an oath, the challenge shall be sustained and the voter shall not be allowed to vote.

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RECORD OF CHALLENGES AND OATHS

BEI shall record in the Minutes:

All CHALLENGES and OATHS taken in connection therewith.

DECISION in each case

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RULES TO BE OBSERVED DURING THE VOTING

5. The ballot box shall REMAIN LOCKED during voting.

1. Voters shall vote in the ORDER OF THEIR ARRIVAL in the polling place.

2. No watcher shall ENTER THE PLACE RESERVED for the voters and the BEI, nor MINGLE AND TALK with the voters.

3. No persons CARRYING FIREARMS OR DEADLY WEAPONS shall enter the polling place, except those expressly authorized by the Commission.

4. There shall be NO CROWDING OF VOTERS and DISORDERLY BEHAVIOR inside the polling place.

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PERSONS ALLOWED IN THE POLLING PLACE1. Members of the BEI and SUPPORT STAFF.

2. Watchers who shall stay only in the SPACE RESERVED for them.

3. REPRESENTATIVES of the Commission.

4. TECHNICAL SUPPORT STAFF assigned in the voting center duly designated by the Commission.

5. Voters CASTING their votes.

6. Voters WAITING TO CAST their votes.

7. Jail/Prison Escorts escorting detainee voters.

8. Support Staff of the SBEI-PWD, Monitoring Groups, Representatives of the CHR.

9. OTHER persons who may be specifically authorized by the Commission.

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PERSONS NOT ALLOWED INSIDE THE POLLING PLACE

1. Any Officer or Member of the AFP or the PNP.

2. Any PEACE OFFICER or any ARMED PERSON belonging to any extra-legal police agency, special forces, reaction forces, strike forces, CAFGU, barangay tanods or other similar forces.

3. All other kinds of armed or unarmed extra-legal police forces; and

5. Any barangay official, whether elected or appointed.

The Board may, BY MAJORITY VOTE, if it deems necessary, order the detail of a policeman or any peace officer for: 1. PROTECTION of the BEIs and the PCOS Machine.

2. PROTECTION of election documents and paraphernalia.

3. Maintenance of PEACE AND ORDER.

Note: They shall stay outside the polling place near enough to be easily called by the Board at anytime. Such order shall be entered in the Minutes.

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PERSONS NOT ALLOWED INSIDE THE POLLING PLACE

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1. BRING the ballot, secrecy folder or marking pen outside of the polling place.

2. SPEAK with anyone other than as herein provided.

3. PREPARE his ballot without using the secrecy folder or EXHIBIT its contents.

4. FILL his ballot accompanied by another, except in the case of an illiterate or person with disability.

5. ERASE any printing from the ballot ,or PUT any distinguishing mark thereon.

6. USE of carbon paper, paraffin paper or other means of making a copy of the contents of the ballot, or otherwise make use of any other scheme to identify his vote, including the use of communication devices.

7. INTENTIONALLY TEAR or DEFACE the ballot; and

8. DISRUPT or ATTEMPT to disrupt the normal operation of the PCOS.

PROHIBITION ON VOTING

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Assistance in the Preparation of Ballot

A voter shall be allowed to vote as illiterate or person with disability (PWD) unless such fact is indicated in the EDCVL. If so, he may be assisted in the preparation of his ballot, by any:

a) Relative within the fourth civil degree of consanguinity and affinity; or

b) Any person of his confidence who belongs to the same household; or

c) Any member of the BEI.A person who is physically impaired may also be assisted in feeding his ballot into the PCOS by the Third Member/Support Staff.

PREPARATION OF BALLOTS FOR ILLITERATE AND PERSON WITH DISABILITY (PWD)

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Assistance in Using the PCOS

ALL Assistors must be of voting age.

Only the BEI Members may assist an illiterate or person with disability more than three (3) times.


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In all cases, the poll clerk shall:

First VERIFY from the illiterate or person with disability whether the latter had authorized the assistor to help him to cast his vote.

The shall, in the presence of the illiterate or person with disability, prepare the ballot using a ballot secrecy folder.

The assistor shall bind himself in writing and under oath to FILL THE BALLOT STRICTLY in accordance with the instructions of the voter and NOT TO REVEAL THE CONTENTS thereof, by affixing the signature in the appropriate space in the Minutes.


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ALL polling places of the precincts where there are PWDs shall be located at the ground floor of the voting centers. For this purpose, the EOs shall coordinate with the proper school or building officials.



PWDs, Senior Citizens and detainee voters voting in their respective polling places shall be afforded their right to an express lane and made to vote as soon as they arrive.

During voting, no member of the BEI shall make ANY ANNOUCEMENT as to:

Whether a certain registered voter has already voted or notAs to how many have already votedAs to how many so far have failed to vote Any other fact tending to show or showing the state of the pollsAny statement at any time, except as witness before a court or body as to how many persons voted

PROHIBITION AGAINST PREMATURE ANNOUNCEMENT OF VOTING

PROCEDURES OF VOTING, COUNTING OF VOTES AND TRANSMISSION OF PRECINCT

RESULTS

• SEC. 44 Preliminaries to the voting. – The BEI shall:

a) Meet at the polling place at six o’clock in the morning of Election Day;

b) Ensure that the PCOS box and the ballot box are inside the polling place;

6:00 AM

PRELIMINARIES OF VOTING

c) Set-up or arrange the polling place in

accordance with, whenever practicable,

the Lay-out of Polling Place provided in

Annex “E”;

d) Post one (1) copy of the PCVL of each

precinct in the cluster, near or at the door

of the polling place, preferably the

pages/sheets are spread out to give free

access to voters who are checking their

names in the list, if there is space;


e) For precinct/clustered precinct with persons with disability (PWD) whose polling place is not on the ground floor but have been provided with an accessible polling place and detainee voters (DV) the BEI of the said regular polling places shall, using the EDCVL-PWD and/or EDCVL-DV:

1) Annotate the PWDs’/DVs’ names in the EDCVL with “PWD/DV”

2) Affix his initial beside the annotation


3) Enter in the Minutes the number of PWD/DV and the fact that their names were annotated with “PWD/DV”

4) In the presence of the SBEI-PWD/DV support staff, segregate the ballots allocated for the PWD/DV, and insert the same in a folder;


5) Place the folder inside an envelope, close the envelope and seal the envelope using a paper seal. The envelope and paper seal shall be provided by the SBEI-PWD/SBEI-DV support staff

6) Affix their initials on the paper seal; and

7) Turn over the envelope containing the PWD/DV ballots to the SBEI-PWD/SBEI-DV support staff, as the case may be


f) Show to the watchers and the public present that the: 1) PCOS box is sealed;2) Ballot box is empty and thereafter, locked with four (4) plastic seals;3) Package of official ballots is duly sealed, and thereafter break the seal.

g) Remove the paper seal of the PCOS box;h) Open the PCOS box;


i) Check whether the following are inside the PCOS box:1)Checklist contents of the box;2)PCOS machine;3)Power cord of the PCOS;4)One (1) envelope containing spare iButton;5)Thirteen (13) rolls of official thermal paper;


6)Three (3) security PINs of the BEI;7)One (1) PIN for re-zeroing which shall remain

in the PCOS box;8)Modem/BGAN, if any; and9)Two (2) copies of the Minutes.

There shall be at least one (1) Modem in every polling center, or one (1) BGAN in every polling center without local telecommunication signal.


i) Retrieve the Minutes from the PCOS box, and:

1) Check if the serial number of the paper seal used in the PCOS box is the same as the serial number recorded in the Minutes;

2) Enter in the Minutes the number of ballots as indicated in the package of the ballots; and the fact that the PCOS box, and the package of ballots were shown to the public with the seals intact.


j) Retrieve the security PIN from the PCOS box and distribute the same among themselves. The RE-ZERO Pin shall be retained inside the PCOS box. If there is a need to use the RE-ZERO Pin on Election Day, inform the Technical Support Personnel, the reason for the need, and enter such fact in the Minutes;

k) Retrieve the PCOS from its box;


l) Show to the public that the printer cover of the PCOS and the slots labeled POLL WORKER and ADMINISTRATOR containing the main memory card and back–up memory card, respectively, are sealed;

m) Place the PCOS properly on top of the ballot box;


n) Break the plastic fixed length seal of the printer cover of the PCOS;

o) Open the printer cover and the Chairman shall take out the iButton security key;

p) Ensure that the roll of official thermal paper is properly installed;

q) Close the printer cover;


r) Connect the power adaptor to the PCOS AC power port (20VAC) and plug the other end to the electrical outlet. There shall be no passage between PCOS and its power outlet.

s) Connect the battery to the PCOS DC power port (12 VDC). If there is no power, press with a ballpoint pen the RESET button located at the top of the PCOS AC power port.


t) Wait until the PCOS displays the message “BEI AUTHENTICATION PLEASE INSERT SECURITY KEY FOR AUTHENTICATION”. The Chairman shall:

1) Place the iButton Security key on top of the iButton Security key receptacle and apply slight pressure thereon. A message “PLEASE ENTER SECURITY PIN” will be displayed in the screen.

2) Enter the Security PIN3) Wait until the message “BEI SECURITY KEY VERIFIED” appears

on the PCOS screen. A message “IS THIS THE CORRECT TIME?”, with “YES/NO” options appearing on the screen.


4) Select “YES” if the date and time is correct, and enter such fact in the Minutes.

5) Select “NO” if the date and time is incorrect. The screen will display “SET YEAR”. Press “+++” if the year displayed is less than 2013 or press “---” if year is more than 2013, then press enter. The PCOS will then display the “SET MONTH” then “SET DAY” then “SET DATE,HOUR,MINUTE”. Just press either “+++” to increase or “---” to decrease the month, day, hour and minute then press “ENTER”. After correction of the date and time has been effected, enter such fact in the Minutes.


6) Wait until the MAIN MENU is displayed.u. The certified IT-capable member of the BEI shall perform the

following procedures:1) Select “OPEN VOTING” from the main menu. The PCOS shall

then:i. Ask the PIN of the poll clerk who will then enter his PIN,

and press ENTER;ii. Ask for the second PIN from the third member who will

then enter his PIN , and press ENTER;iii. Display a message “PIN ACCEPTED”;iv. Display two (2) options: “INITIALIZE VOTE COUNTERS” and

“PREVIOUS SCREEv. Press the “INITIALIZE VOTE COUNTERS” options of the PCOS.


The PCOS shall: 1) Display the message “INITIALIZING VOTE COUNTERS

(ENSURING THAT VOTE COUNTERS ARE ZERO) PLEASE WAIT…”;

2) Display the message “RESULTS HAVE BEEN ZEROED”;3) Automatically print Initializing Report showing zero

(0) vote for each candidate including the geographic information (province, city/ municipality, barangay, voting center and individual precinct in the cluster);


4) After printing the Initialization Report, the PCOS will display the message, “WOULD YOU LIKE TO PRINT MORE COPIES OF THE ZERO TAPE?”, with “YES and NO” options. Press “NO”. The PCOS will display the message “PLEASE INSERT BALLOT”. Now, the PCOS is ready to accept ballots.

w) Detach the Initialization Report, affix their signatures thereon including those of the representatives of the political parties, candidates or citizens arms present; and

x) The Chairman shall then place the Report inside the envelope (CEF No. A18-A) for submission to the EO after the voting.


The BEI, in coordination with the DepEd Supervisor, shall designate a room to be used as holding area, when necessary. The holding area will be used by the voters waiting for their turn to vote. The voters shall sit/arrange themselves on a first come first serve basis.

NOTE: Giving numbers to the voters to determine their sequence of voting is strictly prohibited.


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1. The voter will LOOK FOR HIS NAME in the PCVL posted near the door of the voting center and DETERMINE HIS PRECINCT NUMBER and SEQUENCE NUMBER.

PROCEDURE:


80

2. The voter will APPROACH ANY MEMBER OF THE BEI OR ITS SUPPORT STAFF, IF ANY, AND STATE HIS NAME, PRECINCT NUMBER AND SEQUENCE NUMBER.

PROCEDURE:

BEI

BEI

BEI


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MANNER OF OBTAINING BALLOTS

3. The BEI or the support staff shall VERIFY IF THE NAME OF THE VOTER IS IN THE EDCVL.

PROCEDURE:

82


4. If his name is found, his fingernails shall be checked for any indelible ink stain. If stained, the voter shall be directed to LEAVE the polling place after informing him the reason thereof.

5. If the fingernail is not stained, Establish the identity of the voter.

PROCEDURE:

83


6. If satisfied with his identity, the name of the voter shall be distinctly announced to be heard throughout the polling place. If not satisfied with his identity, the voter shall be directed to leave the polling place informing him of the reason thereof.

7. If the voter is not challenged, or having been challenged, the QUESTION HAS BEEN DECIDED IN HIS FAVOR, require the voter to sign in the EDCVL. In case of illiterate voters, or PWDs who cannot sign, require said voters to affix their thumbmarks in the EDCVL.

PROCEDURE:

84


8. Thereafter, the voter shall be directed to the Chairman who shall:

a.) Authenticate the ballot by affixing his signature at the designated space of the front of the ballot.

NOTE: Failure to authenticate the ballot shall not invalidate the ballot but shall constitute an election offense.

b.) Show to the voter that the ballot being given is not torn or smudged, and has not yet been filled up

c.) Place such ballot inside the ballot secrecy folder.

PROCEDURE:

85


d.) Give the ballot secrecy folder and the marking pen to the voter with the instruction that the ballot shall be kept clean and free from unnecessary markings.

e.) Instruct the voter on HOW TO FILL-UP THE BALLOT PROPERLY.

f.) Direct the voter to fill-up the ballot in the designated voting area.

ONLY THE CHAIRMAN shall issue the official ballots, and NOT MORE THAN ONE (1) BALLOT shall be issued at one time.

PROCEDURE:

86

MANNER OF VOTINGVOTING shall be conducted in the following manner:

1. The voter shall FILL HIS BALLOT BY FULLY SHADING THE OVALS beside the names of the candidates and the party, organization or coalition participating in the party-list system representation of his choice.

2.The voter shall then APPROACH THE PCOS, INSERT HIS BALLOT in the ballot entry slot and wait until the message “CONGRATULATIONS. YOUR VOTE HAS BEEN REGISTERED” appears on the screeen.

87

MANNER OF VOTING

3. The Third Member/Support Staff shall MONITOR the PCOS screen to make sure that the ballot was successfully accepted. Thereafter, apply indelible ink to the voter’s right forefinger nail or any other nail if there be no forefinger nail; and

4. Instruct the voter to return the ballot secrecy folder and marking pen to the Third Member/Support Staff, and then leave the polling place.

SCANNING OF PWD / Detainee Voters’ Ballots

1. Receive the accomplished ballots by the PWD/detainee voters before the close of voting hours on election day.

2. Upon receipt of the sealed envelope containing the accomplished ballots as submitted by the SBEI-PWD/SBEI-DV support staff, enter such fact in the Minutes.

3. Announce to the public that the accomplished ballots of PWDs/DVs and torn unused ballots, if there are any, have been received.

4. Open the envelopes only when all the voters in the clustered precincts have finished voting.

5. Feed the ballots to the PCOS machine.

SCANNING OF PWD / Detainee Voters’ Ballots

6. One half of the torn unused ballots shall be placed inside the envelope for the purpose (CEF No. A15) for submission to the EO, and the other half of the torn unused ballots inside the other envelope (CEF No. A-15) which shall be deposited inside the ballot box.

7. Enter such fact in the Minutes.

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SHORTAGE OF BALLOTS (NOT IN THE GI)

1. Voter will LOOK FOR HIS NAME in the PCVL posted near the door of the voting center and DETERMINE HIS PRECINCT AND SEQUENCE NUMBER.

2. Voter will APPROACH THE BEI OR THE SUPPORT STAFF OR IN-CHARGE OF THE PRECINCT.

3. The voter will GIVE HIS SEQUENCE NUMBER IN THE PCVL,NAME AND ADDRESS and other data concerning his person.

PROCEDURE:

91

SHORTAGE OF BALLOTS

4. The BEI or the support staff shall VERIFY IF THE NAME OF THE VOTER IS IN THE EDCVL.

5. Issue a CERTIFICATION to the voter , stating that he is a registered voter of the precinct but there are NO MORE AVAILABLE BALLOTS FOR USE.

6. RECORD such facts in the Minutes7. Request the Third Member to

ACCOMPANY the voter to the NEXT PRECINT belonging to the same councilor district, where he shall cast his vote.

PROCEDURE:

92

SHORTAGE OF BALLOTS

The CHAIRMAN OF THE PRECINT where the voter is directed to vote shall: Require the voter CERTIFICATION issued by

the Chairman of his precinct. Record the following

NAME of the VoterPRECINCT NUMBERFact that a CERTIFICATION that there are

no available ballots Write the name of the voter in the EDCVL

OPPOSITE HIS NAME HIS PRECINCT NUMBER

Before issuing the ballot, observe Step a) to f) of section 34 and provision of Section 35.

PROCEDURE:

93

Ballots may be rejected by the PCOS during scanning. There are THREE (3) TYPES OF MESSAGES if the ballot is rejected.a. “AMBIGUOUS MARK”

Let the voter REVIEW HIS BALLOT and ENSURE that the ovals opposite the names of candidate/party voted for are FULLY SHADED. Voter is allowed to RE-FEED his ballot four (4) times.

b. “MISREAD BALLOT” Let the voter RE-FEED the ballot in FOUR (4)

DIFFERENT ORIENTATIONS.

REJECTED BALLOTS

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c. “ INVALID BALLOT”VERIFY if the ballot belongs to the precinct. If

the ballot BELONGS TO ANOTHER PRECINCT, the voter shall RETURN the ballot to the Chairman. If the ballot belongs to the precinct, let the voter re-feed the ballot in four (4) different orientations.

PROCEDURE:

REJECTED BALLOTS

REJECTED BALLOTSd. In all cases, if the PCOS rejects a ballot, the voter shall return the ballot to the chairman who shall:

Distinctly mark the back thereof as REJECTED;Require all members of the BEI to SIGN at the back

thereof; andPlace the rejected ballot inside the envelope for rejected

ballots (A15).No replacement ballot shall be issued to a voter whose ballot is rejected by the PCOS.Any party objecting to the rejection of the ballots shall reduce his objection in writing, which the BEI shall attach to and note in the Minutes.

The Chairman, in the presence of BEI shall

1. RECORD in the MINUTES the QUANTITY OF UNUSED BALLOTS.

2. TEAR the unused ballots in half LENGTHWISE.

3. PLACE ½ of the torn ballots in the Envelope For Rejected ballots, Half of Torn Unused Official Ballots and Other Half of Torn Unused Official Ballots (CEF No. A15), and submit said envelop to the EO for keeping.

4. PLACE THE OTHER HALF in another envelope (A15), then deposit the same inside the ballot box for valid ballots. Such fact shall be entered in the Minutes.

PROCEDURE:

DISPOSITION OF UNUSED BALLOTS

After voting has been closed, Eight (8) copies of Election Returns will be printed.

The CHAIRMAN shall:1. ANNOUNCE THE TOTAL NUMBER OF VOTES

received by each candidate; and2. STATE THEIR CORRESPONDING OFFICES.

The POLL CLERK shallANNOUNCE THE POSTING OF A COPY of the 2nd copy of the ER for national and local positions within the polling place.

NOTE: Failure to post the copy of ER shall constitute an election offense.

PROCEDURE:

CLOSING OF THE POLLS, COUNTING OF BALLOTS

3. The CHAIRMAN shall:

After forty-eight (48) hours, following the posting, the chairman of the BEI shall DETACH the posted printed copy on the wall and keep the same in his custody.

PROCEDURE:

DUTIES OF BEIs AFTER COUNTING

Electronic Transmission of Election results to:

1. MBOC/CBOC2. Central Server3. Transparency Server

1. 22 COPIES OF ERs. (National and Local)

2. STATISTICAL REPORT.

3. AUDIT LOG REPORT

• The Statistical Report and Audit Log Report shall be placed in the envelope (A18-A) where the Initialization Report was placed.

• The BEI shall NOT STOP or POSTPONE the counting until it has been completed, unless otherwise ordered by the Commission.

The PCOS machine shall generate the three (3) following reports:

GENERATION OF REPORTS

1. The BEI shall SIGN AND AFFIX THEIR THUMB MARKS in the ERs.

2. The BEI shall INVIDUALLY FOLD THE FIRST SEVEN (7) COPIES of ERs.

3. SEAL each of them with SERIALLY NUMBERED PAPER SEALS, place in the envelope (A17), and seal the envelopes.

PROCEDURE:

DISPOSITI0N OF ELECTION RETURNS

4. The ERs for SENATORS AND PARTY-LIST SYSTEM shall be distributed to the following:

City or Municipal Board of Canvassers;Commission;Citizens’ Arm, PPCRV;Dominant majority party as determined by the CommissionDominant minority party as determined by the CommissionBallot Box;Provincial Board of Canvassers

For the NATIONAL position:

DISPOSITION OF ELECTION RETURNS

One (1) to be posted conspicuously on a wall within the premises of the polling place or counter center.

Ten (10) accredited major national parties in accordance with a voluntary agreement among them, excluding the dominant majority and minority parties.

If no agreement is reached, COMELEC shall decide.

Two (2) accredited major local parties in accordance with a voluntary agreement among them.

If no agreement is reached, COMELEC shall decide.


Four (4) NATIONAL broadcast or print media entities as determined by COMELEC.

Two (2) LOCAL broadcast or print media entities as determined by COMELEC.

Four (4) major citizens’ arm and non-partisan organizations enlisted by COMELEC.


5. The ERs for LOCAL OFFICIALS AND MEMBERS OF THE HOUSE OF REPRESENTATIVES shall be distributed to the following:

City or Municipal Board of Canvassers; Commission; Provincial Board of Canvassers;Regional Board of Canvassers in the case of ARMM;The Citizens’ Arm PPCRV;Dominant majority party as determined by the Commission;Dominant minority party as determined by the Commission;

For the LOCAL positions:


One copy shall be posted at the polling place or counting center;

Ballot Box;

Ten (10) accredited major national parties in accordance with a voluntary agreement among them, excluding the dominant majority and minority parties.

If no agreement is reached, the Commission shall decide.


Two (2) accredited major local parties in accordance with a voluntary agreement among them.

If no agreement is reached, the Commission shall decide.

Five (5) NATIONAL broadcast or print media entities as determined by the Commission.

Two (2) LOCAL broadcast or print media entities as determined by the Commission.

Three (3) major citizens’ arms and non-partisan organizations enlisted by the Commission.


1. After printing ALL REPORTS and TRANSMISSION OF PRECINCT RESULTS to all destinations, the PCOS shall automatically display the main menu.

2. The operator shall press the “SHUTDOWN” option.

b. The PCOS shall AUTOMATICALLY SHUTDOWN.

PROCEDURE:

SHUTTING DOWN OF THE PCOS

PROCEDURE:Upon the termination of the counting of votes and the announcement of the results, the BEI shall:

1. PLACE INSIDE THE BALLOT BOX the sealed envelopes containing the following:

Copy of printed ER intended for the ballot box;Copy of the Minutes intended for the ballot box;

Half of torn unused ballots; and Rejected Ballots.

2. SEAL THE SLIDING COVER of the ballot box with plastic seal. five (5) self-locking yellow plastics seals with serial ;

DISPOSITION OF PCOS, BALLOT BOXES, KEYS, ELECTION RETURNS AND OTHER DOCUMENTS

3. REMOVE THE MAIN MEMORY CARD from the POLL WORKER slot of the PCOS, place the card inside the envelope provided for the purpose, seal the envelope. Label the envelope with TRANSMITTED or NOT TRANSMITTED. Indicate clustered precinct number, barangay and city/municipality/province Envelop shall be submitted to the Reception and Custody Group of the C/MBOC.

The back-up memory card shall not be taken from the PCOS and the ADMINISTRATOR slot shall remain locked.

4. TURN-OVER the box containing the PCOS and its peripherals to the logistics provider. In his absence, the BEI shall turn-over the PCOS box to the EO.



5. Deliver the ballot box accompanied by watchers, to the city or municipal treasurer, except the ballot box that will be subjected to Random Manual Audit.

In case the ballot box delivered by the BEI is not sealed, the treasurer shall seal the ballot box, and include such fact , including the serial number of the plastic seal used, in his report to the Commission.

PCVL

6. Deliver to the Election Officer the following: EDCVL PCVL;

Envelope (A11) containing the copy of the Minutes intended for the Comelec;Envelope (A15) containing the other half of torn unused official ballots;Envelope containing Initialization Report, Precinct Audit Log Report and Precinct Statistics Report.The envelopes containing copies of the ERs intended for the PBOC, RBOC (ARMM) and the Commission. The envelope containing the main memory card for use by the C/MBOC

EDCVL

PROCEDURE:

SUBMISSION OF REPORTS

PRESERVATION OF THE LIST OF VOTERS The Election Officer shall keep the EDCVL and PCVL in a safe place until such time that the Commission gives instructions on their disposition. Omission or erroneous inclusion of documents in the ballot box. If after sealing the box, the BEI discovers that some documents or articles required to be placed in the ballot box were not placed therein, the BEI, instead of opening it to place therein said documents or articles, shall deliver the same to the EO. The EO shall take appropriate measures to preserve the integrity of the documents.

COMMON PROVISIONS

COMMON PROVISIONS

In no instance shall the ballot box be reopened to place therein or to take out therefrom any document or article except in proper cases and with prior written authority of the Commission thru the Chairman of the Board of Canvassers concerned to retrieve copies of the election return or main memory card which will be needed in any canvass.

In such instance, the members of the BEI , the treasurer and the watchers shall be notified of the time and place of the opening of said ballots.

“LET US NEVER FORGET THAT GOVERNMENT IS OURSELVES AND

NOT AN ALLIEN POWER OVER US. THE ULTIMATE RULERS OF OUR

DEMOCRACY ARE NOT A PRESIDENT AND SENATORS AND CONGRESSMEN AND GOVERNMENT OFFICIALS BUT THE VOTERS OF THIS COUNTRY”

FRANKLIN D. ROOSEVELT

gi - bei new final

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