STATE PROTOCOL MADHYA PRADESH

GENERAL ADMINISTRATION DEPARTMENT

STATE GUEST ONLINE SYSTEM

USER MANUAL

www.mpstateprotocol.nic.in

www.stateprotocol.mp.gov.in

email: stateprotocol@mp.gov.in

STATE GUEST ONLINE SYSTEM

• REQUEST BY REGISTRATION ON WEBSITE

• UNIQUE ID GENERATED

• REVISED/CANCELLATION OF TOUR FACILITY

• REQUEST STATUS FACILITY

• CONTACT /TRANSPORTATION /ACCOMODATION DETAILS

• PROTOCOL MANUAL

• STATE GUEST APPROVAL ONLINE

• STATE GUEST ORDER ON E-MAIL

• BILLING/PAYMENT DETAILS ONLINE

• VISITOR LIST DAILY

• REPORT ON STATE GUEST TOUR IN THE STATE

• ABOUT HOSPITALITY

• PROTOCOL MANUAL

• MP STATE GUEST RULES

• REQUEST FOR ARRANGEMENTS

• TO SEND REQUEST FOR ARRANGEMENTS FIRST REGISTER ON WEBSITE BY FILLING

FOLLOWING DATAILS

• YOU WILL RECEIVE CONFIRMATION MAIL FOR YOUR USER ID AND PASSWORD

• KEEP THIS USER ID AND PASSWORD SAFE FOR YOUR FUTURE REFERENCE

• SIGN IN WITH YOUR REGISTERED USER ID AND PASSWORD

• FILL IN THE PERSONAL DETAILS OF THE VISITOR

• MAIN TOUR- FILL IN ARRIVAL /DEPARTURE PLAN OF THE VISITOR

• SUB TOUR- FILL IN ARRIVAL /DEPARTURE PLAN OF THE VISITOR IF HE/SHE GOING TO

ANOTHER DISTRICT

• LOCAL PROGRAMME- FILL IN ARRIVAL /DEPARTURE PLAN OF THE VISITOR FOR LOCAL

PROGRAMME WITHIN THE DISTRICT

• DIRECT REGISTRATION BY STATE PROTOCOL OFFICE/ DISTRICT PROTOCOL OFFICE WITH

TOUR PROGRAMME OF THE VISITOR

• REVISED REQUEST

• UPDATE /REVISE- ARRIVAL /DEPATURE PLAN OF THE VISITOR FOR MAIN TOUR/SUB TOUR/

LOCAL PROGRAMME WITH YOUR REGISTERED USER ID AND PASSWORD

• FILL IN THE REVISED/UPDATE MAIN TOUR/ SUB TOUR/ LOCAL PROGRAMME AND SUBMIT

• CONFIRM ARRANGEMENTS

• CONFIRM VISITOR STATUS FOR STATE GUEST ORDER

• CONFIRM TRANSPORT/ ACCOMODATION DETAILS

• CONFIRM CINTACT NO. OF RECEPTION OFFICER, VEHICLE DRIVER

• LOGIN WITH USER ID AND REGISTRATION NUMBER

• DAILY VISITOR LIST

• ADMINISTRATIVE LOGIN – UESR ID AND PASSWORD

• STATE PROTOCOL OFFCER

• DISTRICT PROTOCOL OFFICER

• ADMINISTRATIVE LOGIN WINDOW

• ADMINISTARTOR – FORWARDING FOR ARRANEMENTS AS PER REGISTRATION ID OF THE

VISITOR

• VERIFY PERSONAL DETAILS OF THE VISITOR, AUTHENTICITY OF THE PROGRAMME,

CONTACT DETAILS, E-MAIL ID

• SUBMIT THE DETAILS- TOUR PROGRAMME , STATTE GUEST CATEGORY, SECURITY STATUS

OF THE VISITOR

• FILL IN THE DETAILS OF ARRANGEMENTS- ACCOMODATION, TRANSPORTATION FOR MAIN

TOUR, SUB TOUR, LOCAL PROGRAMME

• FILL IN THE ARRANGEMENTS TO BE MADE BY STATE PROTOCOL OR DISTRICT PROTOCOL

• IN CASE ARRANGEMENTS MADE BY DISTRICT PRTOCOL ALL DETAILS FOR ACCOMODATION

TO BE FILLED BY PO LOGIN

• UNTIL DISTRICT DOES NOT FILL IN DETAILS REQUEST STATU WILL SHOW CONTACT NO. OF

COLLECTOR AND DISTRICT PROTOCOL OFFICER

• FILL IN THE COPIES TO BE SENT TO DIEFFERENT OFFICIALS FOR ARRANGEMENTS FOR

ACCOMODATION, TRANSPORT, SECURITY, LIASIONING ETC.

• SELECT WIRELESS MESSAGE OPTION

• IN ESPARATE WINDOW STATE GUEST ORDER IN WORD WILL OPEN.

• VERIFY THE DETAILS IN THE ORDER AND SUBMIT

• SUBMIT BUTTON WILL ENSURE ALL ENTRIES IN THE ORDER ARE CORRECT

• CLICK SEND E MAIL - AN EM AIL OF THE ATATE GUEST ORDER WILL BE SENT

AUTOMATICALLY TO VISITOR, STATE PROTOCOL OFFICER, DISTRICT PROTOCL OFFICER,

COLLECTOR, COMMISSIONER, SP ETC.

• CLICK PRINT ORDER- STATE GUEST ORDER WILL BE PRINTED , AFTER SIGNING IT CAN BE

SENT TO ALL VIA FAX.

• BILLING DETAILS

• PAYMENT DETAILS

• SANCTION ORDERS

• ACCOUNTS QUERY

• CONTACT DETAILS

• STATE GUEST QUERY

• COMPLETE LIST- STATE GUEST