gcon4 mfl - illustrations on how to reduce time to perform maintenance of unit4 business world
TRANSCRIPT
GCON4 MFLIllustrations on how GCON4 MFL could be used to improve efficiency and reduce time to perform maintenance of Unit4 Business World.
WHAT IS GCON4 MFL?
An innovative tool that streamlines and greatly reduces the time to perform data migration and maintenance of Unit4 Business World.
SCENARIO 1Procurement Department
CHALLENGESCompany X has more than 100,000 suppliers in the system.
Users are complaining about the extremely long suppliers list on their requisition screen.
Supplier Master File
CHALLENGES
User reviews and closes each of the suppliers individually using the standard Supplier Master File screen.
This approach takes a few days to complete.
STANDARD SOLUTION
GCON4 MFL SOLUTIONUser extracts all the suppliers into a comprehensive excel sheet in order to analyze all at once and to close the unused suppliers in a single step.This approach takes a few minutes to complete.
SCENARIO 2Human Resources Department
CHALLENGESCompany X has 5000 resources in the system.
Due to a company restructuring, 1000 of which belong to the cost center 100 have to be changed to cost center 200.
Personnel Master File
CHALLENGES
User opens and changes each of those resources individually using the standard Personnel Master File screen.
This approach takes a few days to complete.
STANDARD SOLUTION
GCON4 MFL SOLUTIONUser extracts the 1000 resources into a comprehensive excel sheet, changes their cost center and uploads back to the system instantly.
This approach takes a few minutes to complete.
SCENARIO 3Superuser
CHALLENGESCompany X has more than 5000 users in the system.
Due to a recent change of the company password's policy, all the user passwords have to be reset.
Users Master File
CHALLENGES
User changes each of the passwords individually from the Users Master File.
This approach takes up to a week to complete.
STANDARD SOLUTION
GCON4 MFL SOLUTIONGCON4 MFL extracts all users into a comprehensive excel sheet, changes the passwords and uploads back to the system instantly.
This approach takes a few minutes to complete.
SCENARIO 4Superuser
CHALLENGES
• Company X has many different roles defined in the system.
• Due to some structural changes in the company affecting the workflow approvals, user has to change the members that belong to each Role and the clients to where the Roles have access, etc.
CHALLENGES
User enters and changes each of the fields individually from the Role Master File.
STANDARD SOLUTION
GCON4 MFL SOLUTIONUser extracts all the Roles and its desired fields (e.g. Clients and Users) into a comprehensive excel sheet, makes the necessary changes and uploads them back to the system instantly.
SCENARIO 5Superuser
CHALLENGESCHALLENGES
• Company X has many clients in the system.
• Due to a new acquisition, user has to copy information (resources, projects, work orders) of its clients from Company X to the new company.
User copies the entire information of the Master Files using the Copy Company option and deleting those information that doesn't apply from each of the clients individually.
STANDARD SOLUTION
GCON4 MFL SOLUTIONUser extracts the specific information required for the clients into a comprehensive excel sheet and, changes the necessary and uploads them back to the system instantly.
SCENARIO 6Finance Department
CHALLENGESCHALLENGES
Company X has decided to include a new depreciation book for the existing assets in the system.
User enters and adds the new depreciation book to each of the specific Assets individually from the Asset Master File.
STANDARD SOLUTION
GCON4 MFL SOLUTIONUser extracts all the Assets into a comprehensive excel sheet, pastes the new depreciation book and uploads them back to the system instantly.
