ganda erp project | erp project status report for cfc june 2014

Ganda ERP Project |

ERP Project Status Reportfor CFC

June 2014

Ganda ERP Project |

Current ERP Project Progress and Achievements

2

• CG & SAG ERP Financial Month-end closing and Cost Calculation already 100% handle by CG Financial Dept and CG MIS Team from Apr-2014, and the ERP operation are stable and smoothly.

• CG Chiwanda Grinding Plant have been setup in ERP system and launch form June-2014 by CG MIS Team. (CG MIS Team already have capability to Implement ERP into new plant by themselves)

• Motive Mulia ERP project now is under ERP Implementation and the 1st stage Go-live will be 01-July. (Most of Implementation Job was done by CG Team and Digiwin support on customization)

• AASTAR ERP Implementation have been started from June-2014,and expected go-live on Sep-2014

• The EFGP & BI implementation now are developing pilot application and will be launch in Q3-2014.

• CFC ERP Implementation Process

• Most of outstanding issues have been solved or replied, and there are 11 outstanding Issue (raise from June-2014) still under process and will be expected to solve in following weeks.

• 38 priority customization have been delivery and quality checked in this week.

• Dual Currency and Dual Memo Solution have been develop and delivered

• All of confirmed-spec requirement have been develop and now is under quality checking

• Plan to start ERP Parallel Simulation Testing from 01-July-2014.

Ganda ERP Project |

Ganda Project Consultant Man Day Usage

Ganda ERP Project |

Ganda Project System Analyst Man Day Usage

Ganda ERP Project |

CG Month-end Closing1.Check Up2.Reconciliation & Report

Apr May AugJune July OctSep

20/2

Jan Feb Mar

Phase 2 development1. Survey & Diagnosis2. Application Training3. Operation Training 4. S.O.P. Modeling5. Gap Analysis &

Customization6. HRM Application

Training /Gap Analysis

Nov Dec

ERP Project Milestone 2014

RMC & Transport1.Design & Development2.Basic data preparation3.UAT4.Training5.Launch

B I1.Workshop2.Design & Development3.UAT4.LaunchEasy flow (EFGP)1.Design & Develop2.UAT3.Launch

AASTAR / WHI1.Basic data preparation2.Training3.Launch

HR1.Payroll2.ESS

20/3 15/4 10/5 05/6 05/7 20/8 15/8 05/8

RMC – Motive MuliaGo-Live 1/10/2014 (All of RMC)

Transport - ANP Kick off 10/07/2014 – Go-Live 1/11/2014

AASTAR / WHIK-off 02/06 – Go-Live 01/09

Business IntelligenceKick off 18/3/2014 – Go-Live Q3 2014 (Pilot)

Easyflow (EFGP) / Online approvalKick off 14/4/2014 Go-Live Q3 2014

ESS (Employee Self Service)K-Off 10/07 – Go-Live 01/09

CFC Cement1.UAT & Training2.Basic data preparation3.Operation Simulation4.Launch

CFC – Cement Kick off 1/07/2013 – Go-Live 1/7/2014 (Operation Simulation Testing : 1st Round 15/4 ; 2nd Round 12/5)

Ganda ERP Project |

Nov-2013 Dec-2013 Jan-2014 Feb-2014 Mar-2014 Apr-2014 May-2014 June-2014 July-2014 Aug-2014

Purchasing

Inventory

Sales

Logistic / FG Warehouse

Production

Maintenance

Finance & Accounting

Human Resouce

Customization Basic Data upload Test / Simulation End User Training Parallel Test Run

Parallel

Test

Parallel Run

The Schedule to Go-Live for CFC

Parallel Run

Sim

ulation Testing 10%

(22-Apr)

Sim

ulation Testing 50%

(12-May)

Ganda ERP Project |

Progress update

Purchasing

7

Progress Update Next PlanModule / Function

1. All of customization have been delivered and all outstanding Issue have been solved.

2. LiGu Integration Test expected to held in following weeks.

2. End User Training Plan have been develop 3. Ready to Parallel Simulation Test

1. Execute End User Training 2. Execute Integration Testing for

Deliver GR (Good Receiving) integrated functions with LiGu

in following week

3. Open Balance for Parallel Simulation Test

System

Basic Data

User Skill

Inventory


1. All of customization have been delivered and all outstanding Issue have been solved.


1. Execute End User Training 2. Open Balance for Parallel

Simulation Test

System

Basic Data

User Skill

Ganda ERP Project |

Progress update

Sales & B2B

8


1. B2B Query Program (13 items) spec have been confirmed, and customization expected deliver time will be 30-June.

(Additional Budget for B2B Query 300 hrs customization still under negotiation)

2. End User Training Plan have been

develop 3. Ready to Parallel Simulation Test

1. Negotiation for B2B Query Function additional budget Issue.

2. Recheck all the basic data for CFC-TKP & CFC-HPGP. (especial for CFC-HPGP)


System

Basic Data

User Skill

Logistic & FG Warehouse


1. There are 8 outstanding issues under process and another 8 Issues have been solved now waiting CFC confirm.

2. Main Gate Scanner Integration Issue have been solved on 1st Week of June, Next step will do field testing to confirmed.

3. End User Training Plan have been develop

4. Ready to Parallel Simulation Test

1. Recheck all the basic data for CFC-TKP & CFC-HPGP.

(especial for CFC-HPGP)

2. Outstanding Issues should be solved or have work around solution.


System

Basic Data

User Skill

Ganda ERP Project |

Progress update

Production

9


1. Production Reports (in priority 38) have been delivered but there some minor issue need to be fixed. (in one weeks)

The Other Production Reports have been developed and doing Internal QC now, expected to release for CFC testing in 2 weeks.

2. Packing Dept raise a new requirement on 13/06 for csrt305 Packing workstation Process

3. End User Training Plan have been develop

4. Ready to Parallel Simulation Test


2. Execute Production Reports

Testing.

3. Evaluate and Propose solution for the new requirement about csrt305 Packing workstation Process


System

Basic Data

User Skill

Ganda ERP Project |

Progress update

Equipment Maintenance

10


1. Maintenance Customization Module have been delivered and trained on 10/06 - 11/06.

2. The main process design of Equipment Maintenance module have been confirmed OK in the training.

3. There some feedback for Maintenance Module and those functional feedback expected to be adjusted in two weeks.

4. Equipment Maintenance Management Report Requirement still wait CFC provide. These Maintenance Management Report are not included in original scope and need additional budget to do customization.

1. Equipment Maintenance basic data preparation and upload into ERP DB.

2. Maintenance Module Training

feedback will be adjusted in two weeks (expected to deliver 1st week of july).

3. Collect Equipment Management Reports Requirements and provide them to Digiwin for evaluate and propose.

System

Basic Data

Ganda ERP Project |

Progress update

Finance & Accounting


11

1. Dual Currency and Dual Memo Solution have been delivered and trained on 09/06 - 11/06.

2. CFC Financial Dept will be facing operation challenge (extra workload) when using current Dual Currency Solution.

3. There are new customization requirement for Invoicing print authorized by computer. (92 hours)

4. Financial & Accounting Data Still need to Check and revised.



2. Summarize CFC Dual Currency Scope and Requirement and work-out new customization plan (including Scope, Budget and Schedule)

3. To work-out a solution for 92 hrs new financial requirement.


System

Basic Data

User Skill

Ganda ERP Project |

Progress update

Cost Accounting


12

1. Dual Currency and Dual Line Production Cost Solution have been trained and demonstrated on 13/06.

Financial Dept will try to process and test this module.

2. Operation Department request to have Automatic Packing Merge Customization for efficiency consideration. That will cause additional customization charge (88 hours).

3. The Costing process for Cross Production Line Cement Mill Transfer still have some problem need to discuss.

1. Additional customization charge for Cost Accounting 88 programming hours should be confirmed.

2. Find out the solution for Cross Production Line Cement Mill Transfer operation.

System

Basic Data

Ganda ERP Project |

Progress update

Progress Update Next action PlanModule / Function

13

Electric Power

Q.C Reports

1. Electric Power Module have been trained on 09/06.

2. The are no critical Issue for this module and those training feedback will be adjusted in two weeks

1. Adjust Electrical Power Functions according training feedback.

1. QC Module have been trained on 09/06.

2. The QC Report format for Process QC still have big Gap, and user dept strongly request using current QC Report Format.

3. The Raw Material QC (IPC) Function Area have no any critical Issues, and those training feed back will be adjusted in two weeks.

1. Redesign and re-proposed Process QC Report Solution.

2. Adjust Raw Material QC Functions according training feedback.


System

Basic Data

System

Basic Data

Ganda ERP Project |

Progress update


14

Customization Reports

SMS

1. SMS Customization Program and Source Code have been provide on 1st Week of June-2014

2. CFC SMS Modem integration Test is completed and no critical Issues.

3. SMS Functional Test still under progress and will be expected to finish in two weeks.

1. All of Customization Reports (52) have developed on 13/06. and now is doing internal QC process.

2. Those Customization Report will be expected to deliver before 30-June.


1. Execute CFC SMS Customization Functional Testing.

1. Execute Digwin Customization Internal QC process for Outstanding Customization reports (14 Rpts)

System

Basic Data

System

Basic Data

Ganda ERP Project |

Progress update


15

HRM & ESS

1. All of HRM confirmation spec have been provide and confirmed except HRM customization reports.

2. All of HRM customization program have been developed and under QC now. Those function will be delivered on 16/06.

3. Regarding to Work Schedule Upload Solution, Digiwin suggest to use Excel prepare first and then using HRM standard function to upload .

4. There are still have additional customization budget issue under discuss. ( 589 Customization Hours not including ESS potential customization requirement)

1. HRM Application and Payroll calculation simulation will be executed form 16/06 to 20/06.

2. Need to work-out solution for HRM Additional Customization budget Issue.

3. Provide HRM ESS Functions Standard Form validation rules for CFC Reference.

System

Basic Data

Ganda ERP Project |

Current Status of Open IssuesModule Issues Status

TIPTOP ERP System

Outstanding Issue for ERP (last updated on 13/06)

Please Reference “CFC ERP - To Do List nick new (13-June Updated).xls”

Inventory Module

LiGu Scale systems integration

- LiGu will delivery the software on 15/06/2014

Digiwin Customization program have been developed and can start to do the integration test form next weeks.

SMS Module

Not yet for the Simulation Tests ( HRM ) 1. SMS Module have already do internal function with TIPTOP ERP (4 SMS Services) and HRM (2 SMS Service), and program can run correct.

2. Will start to execute SMS Simulation Test in following two weeks. (Testing Scenario have been developted)

Ganda ERP Project |


Sales & B2B Module

Customized Query / Reports not yet delivered

1. All of B2B Query & Report functions are under developing now, and will be finished before 30-June-2014.

2. After 1 weeks internal QC process, those B2B Query / Function will be expected to deliver before 11/07.

3. There are still have additional budget issue need to discuss.

Production Module

Packing WIP to F/G WIP should be automatically. (Packing Merger Process)

1. CFC cancel this customization on May-2014 and Digiwin Just be informed need this customization again on 13/06.

2. Digiwin need time to confirm when can deliver this customization base on Signed-back the spec confirmed. (plan to reply the estimated delivery date before 1st week of July-2014)

Ganda ERP Project |


Whole ERP System

Dual Currency New Requirement - Can not only for AR/AP/Notes Entry, CFC need for all FIN modules and Related MFG Module

p.s. Dual Currency should be shown and be entry on all transaction Screen at same time. (like current CFC MIS System Functions Way)

1. Huge Impact to Whole Project and Whole System, Need enough time to revaluate and not guarantee Digiwin can offer these solution.

2. We need at least two weeks for assessment.

OC ManagementModule

Q.C Report - CFC need the report can be printing out like our existing ISO format.

1. This kind report will be taken by hard-coding way and no flexibility for enhancement. (It means any change in report will be charged in the future)

2. The estimate Cost will be 4 times of Original Designed Report. (estimate customization hours will around 150 hrs ~ 180hrs)

Ganda ERP Project |


Logistic Module

Packing Report - CFC need the report can be printing out like our existing ISO format.

Same as QC Report comment.

ProductionReport

Daily Production Summary Report - Not yet finish.

1. Have already developed, now is under internal QC Process, the expected deliver time will be 30-June.

2. Same situation like QC Report.

Customization Reports

MFG modules 52 Customized Reports - Still have 14 reports net yet confirm the spec,

1. Have already developed, now is under internal QC Process, the expected deliver time will be 30-June.

HRM + ESSModule

HRM + ESS - Waiting for next week the operation training and 38 customized reports net yet confirm the spec.

1. 38 customization reports still waiting the conclusion about extra cost and no any progress yes.

Ganda ERP Project |


Financial Module

A/R - Invoice printing - The customized can not fulfill with our requiremt(AR Invoice should be authorized by computed)

1. New Requirement Still waiting the conclusion about additional customization budget allocation Issues.

Logistic Moduel

Main Gate Schedule Register. - Main Gate scan license scanning can not met with our requirement.

1. Solution have been made and can to field device integration test on next week.

Other Control Some report directly print out to the Excel file must be read only - Must be sure the data print out 100% same in the system.(and can not be modified any time)

1. New Requirement, Need technical assessment with Digiwin RD Dept.!

Ganda ERP Project |

Budget Module Feedback

22

1. The attached TIPTOP Budget Management Module is one of TIPTOP Industry-Specific Modules (ex. ICD Industry Pack, Textile Industry Pack..), special designed for Distribution Industry and Circulation retail industry. 2. This Module are developed by Digiwin Mainland China Product Center for Mainland China Distribution Industry customer’s requirement. But after this module had been developed an released to China Market, the customer feedback this module are not fit for their real budgeting process needs and still need to spend lot of budget to do customizations. so, most of mainland customers finally decide to using Existing manual process and Microsoft Excel to do their Annual Budgeting (more flexibility and easily). 3. The total implementation site in China of this Budget Module are less then 5 customers, and there is no

anyone Taiwan customer using this module. (Frankly speaking, this module developing could not be classified into success category) For my opinion, due to Annual Budgeting in business real practice are more dynamic and complex cycle, It is need more flexibility and quick responding to do those activities, so it is impossible to develop one common budgeting module to fit all kind of business requirement and no need to put a lot of additional customizations.

Ganda ERP Project |

Other Topics

23

• Customization Program Acceptance confirmed and Signed-back

Ganda ERP Project |

THANK YOU

ganda erp project | erp project status report for cfc june 2014

Documents

erp operation

erp project milestone

erp system

ganda erp project cg

motive mulia erp project

cfc erp implementation

live q3

cg team