Ganda ERP Project |

CFC ERP Project bi-weekly meeting (30/05/2014)

Ganda ERP Project |

Nov-2013 Dec-2013 Jan-2014 Feb-2014 Mar-2014 Apr-2014 May-2014 June-2014 July-2014 Aug-2014

Purchasing

Inventory

Sales

Distribution / FG Warehouse

Production

Maintenance

Finance & Accounting

Human Resouce

Customization Basic Data upload Test / Simulation End User Training Parallel Test Run

GO - LIVE

ERP Go Live

The Schedule to Go-Live for CFC

ERP Go Live

Sim

ulation Testing 10%

(22-Apr)

Sim

ulation Testing 50%

(19-May)

2

Ganda ERP Project | 3

1.   ERP User Authorize Checking ( 9/6 ~ 20/6 )            MIS - In charge ( Ms. Hong )

2.   ERP Key User Training for Remaining modules ( 9/06 ~ 27/06 )            Mr. Nick ( Elec Power / Maintain / Q.C / Cost / SMS / B2B )           Ms. Iris ( Dual Currency / Customization training ) Mr. Andrew ( HRM + ESS Customized confirm ) 

3.   ERP End User Training ( 9/6 ~ 20/6 )           All related dept. KM/KU ( Invite HPGP + Branch offices KU come to TKP ) Include Opening Data Preparation and Input  

4.   ERP H/W Equipment Checking ( 9/6 ~ 20/6 ) Include ERP Backup/Restore Testing.            MIS - In charge ( Mr. Tuan + Ms. Hong )

5.   ERP bi-weekly meeting ( 30/6 )           Mr. Alex + Related Dept. Heads for Internal Discussion & Progress Reporting 

6.   ERP Monthly Progress Meeting ( 14/6 ~ 15/6 ) holidays time           Invite P.M Mr. Ted come to CFC for Progress Reporting

7.   ERP Go-Live Preparation ( 9/6 ~ 20/6 )           Mr. Alex + Related Dept. Heads  Include ERP Opening Activities Plan and ERP Go-Live Supporting Plan Development

Major Activities on June 2014

Ganda ERP Project | 4

ERP Key User Training for Remaining modules ( 9/06 ~ 27/06 )

• Purchasing

• Participate: Purchasing + G/A + W/H

• Date : 16/06/2014

• Production

• Participate: Quarry + RM + Kiln + CM + Packing

• Date : 17/06/2014

• Sales & B2B & F/G & Logistic

• Participate: Marketing + G/A + F/G + Logistic

• Date : 18/06/2014 ~ 19/06/2014

• Full MFG Module Open Balance Plan Review

• Participate: MIS

• Date : 20/06/2014

• FIN Module

• Participate: FIN Div. + Related Dept.

• Date : 16/06/2014 ~ 27/06/2014

• Elec

• Participate: Elec Dept.

• Date : 9/06/2014

• Q.C

• Participate: Q.C Dept.

• Date : 9/06/2014

• Equipment Maintenance

• Participate: Mechanical Dept.

• Date : 10/06/2014

• Cost Accounting

• Participate: Accounting Dept.

• Date : 11/06/2014 ~ 12/06/2014

• SMS

• Participate: MIS

• Date : 13/06/2014

Ganda ERP Project |

Major Outstanding Issues

5

1. All the outstanding issues for the 2nd Simulation tests. should be completed before go-live.

2. Cost Accounting can support for 2 P/L and Dual Currency ( Including Packing part )

3. FIN module can do the Simulation tests for the Dual Currency & 2 Language Description.

    4. Elec / Q.C / Maintain Modules can allowed for Key User to do the Simulation tests.

5. MFG 52 Customized Reports should be completed before go-live.

6. B2B (query & report for Customer & Carrier ) should be completed before go-live.

7. SMS ( all function should be completed before go-live )

8. LiGu software delivery date will be 15/6/2014.

Ganda ERP Project |

Progress update

Progress UpdateModule / Function

6

HR & ESS

1. HRM will Go-live first on 01-July-2014 not including ESS module; Digiwin have to find out temporary solution for Shift-Table-Upload (Excel Upload by Each Department, and System can only allow update those Shift assignment data later than today) when HRM go-live (01-July)

2. HRM ESS module will go-Live independently, and now is planning to launch ESS Module on 01-Aug-2014.

3. HRM ESS module implementation will no need to integrate with electric flow platform (EFGP) for on-line approving, CFC will keep using manual approval process for those HR related form.

4. CFC expect the HRM ESS Form (ex. absent application) can have some validation rule to prevent un-accepted application in advance when employee fill ESS application from (ex. Can check with remaining annual leaves allowance).. Digiwin will provide Standard Validation Rule for ESS Forms to CFC and arrange ESS Gap analysis schedule before ESS Module Implementation.

5. HRM Module now is the most risky module for CFC ERP 01-July-2014 go-live target, and there are still have many customization need to be completed, CFC suggest Digiwin to considerate to put more related resources (ex. Consultants & SA) to share HRM consultant (Mr. Andrew)loading and to keep HRM go-live schedule Target.

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HPGP & Branch Office

Progress update

Progress UpdateModule / Function

From: letuansSent: Thu 29/05/2014 4:53 PMTo: ndkhangCc: thanhhai; truonghhn; mis; minhpqSubject: Testing ERP system at HPGP

Dear Mr. Khang, We are please announce to launch testing the ERP system schedule at HPGP as follows:        + Time: 9:30 AM, Date: 30/05/2014        + Participation: KM, KU, Mr. Thanh Hai        + Computers: Entire the computers of MEC Dept. and PRD Dept. Please kindly send to MIS Dept. your test results record (form attach this mail) after completed. Thank you for your co-operation,

Ganda ERP Project |

ERP 2nd Round Operation Simulation Test

8

http://tkcfc.dyndns.org/erp/Tiptop/2nd Round Operation Simulation Test/

Ganda ERP Project |

ERP End User Training plan ( 9/6 ~ 20/6 )

9

http://tkcfc.dyndns.org/erp/End User Training/

Ganda ERP Project |

ERP H/W Equipment Checking ( 9/06 ~ 20/06 )Completed 90% remaining 34 of computers

10

1. Scanner

2. Printer

3. Backup Server

4. Upgrade LiGu

Computer Name Computer Name Computer Name Computer Name Computer Name

CFC-TU HM-01 HP-GUA-01 PRD-02 QUA-03 HM-02 PRD-03DLR-TV HM-03 HP-PAK-NC SEC-06

HM-04DN-01 HM-05 HP-PMO-02 TONYDN-02 HM-06 HM-07 HP-RMD-SC VP-QUYELC-05 HM-SB HM-SD FD-CHOU HN-01 HN-02

HN-03HN-04HN-05HN-06HN-07HN-08

HN-09

Ganda ERP Project |

ERP Go-Live Preparation ( 9/6 ~ 20/6 )

11

1. To share ERP Go-Live strategy and detail activities to inline with existing system.

2. To share Cut-off Strategy and Open Balance Preparation.

3. To get feedback and input to make in line with existing activities.

4. Support required for ERP Go-Live in 1st July 2014.

5. Update all the associated Management Procedure and ISO documents.

6. Clean all the testing data in the ERP database

Please reference: http://tkcfc.dyndns.org/erp/Implementation/CG ERP Go-Live Preparation.ppt

Ganda ERP Project |

Standard of the Parallel testing – Finished Goods

12

From: chinhbh To: alexhsu Sent: Monday, May 12, 2014 4:46 PMSubject: Training Progam of F/G Dept.   The comparison basic between the two system after 1/07/2014 parallel running, under our view are: 2.1. The DO shipping status (new system) and  L/B, I/S status report (current system) must be the same in:- The number of DO- Today loading q'ty of each DO, total loading q'ty - Balance q'ty of each DO, total balance q'ty 2.2. The Cement Daily Inventory Report must be the same with manual W/H inventory report (current system) for all Product. No. Please give us your support.Thanks & Best Regards B. H. Chinh 

Ganda ERP Project |

Standard of the Parallel testing – Cost Accounting

13

From: alexhsuSent: Wed 14/05/2014 3:48 PMTo: huongdttCc: mis; chinhbh; financial; richardhsu; nick.lu@digiwin.biz; 李惠玉 irishlee; ???ryanhan; ???tedsuSubject: About: CFC ERP Cost settlement comparison method with our existing systems

Dear Ms. Thanh Huong         According to the 9/05/2014 bi-weekly meeting, Please provide Cost settlement comparison method with our existing systems, send to MIS before 19/5/2014.    Thanks with Best Regards, Alex Hsu