Gainful Employment

Webinar #9Gainful Employment:

GE Backup Detail Report Q & A

July 11, 2012

Rate Package• Rate Package consists of: Letters for each program

Debt Measures Letter Loan Medians for Disclosures Letter

Backup file for each program Loan Medians for Disclosures file Repayment Rate file Debt Measures file

• Rate Package distributed through SAIG• If you didn’t sign up before rates were distributed:

Didn’t receive Rate Letter Letters can’t be recreated after the initial distribution via

SAIG Get rates online Request back up files online

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Two Debt Measures Repayment Rate –

A percentage of the Title IV loan amounts that a GE Program’s former students are repaying (weighted for loan balance)

Debt-to-Earnings Ratios – For the GE Program’s completers, the educational loan

annual repayment amount as a percentage of their earnings

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Loan Medians

• Medians for Disclosures – NOT what was used for Debt Measures

• Three types: Title IV Loans Private Loans Institutional Financing

• Most recently completed Award Year• Completers only

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GE Operations Manual

GE Operations Manual can be found on IFAP• http://

ifap.ed.gov/GainfulEmploymentOperationsManual/GainfulEmploymentOperationsManual.html

Backup File

• Each backup file contains data utilized by the Department in the calculation of a specific type of metric

• Backup data for each metric will be contained in its own file One program equals 3 backup files

Loan Medians for Disclosures, Debt-to-Earnings Ratios, Repayment Rate

20 programs equals 60 backup files

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Backup File Organization

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Backup File Organization• All data considered at any step in the

calculation has been grouped together into common groups or types within the file. All student records are together, all loan

records are together, etc.

• These groups are called Record Types• Regulations outlined conditions to be

considered for the inclusion or the exclusion of data for each metric.

8

9

(05)

(00)

(10)

(99)

Backup File

(15)

(20)

(40)

(45)

(50)

(55)

(35)

(30)

(25)

File Layout

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Backup File OrganizationEach backup file is for a single program• Fixed width file• Record types are organized the same for:

Loan Medians Repayment Rate Debt-to-Earnings

• While the number of records present in the file may vary, the record types will always appear in the same order

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Backup FileBackup file consists of:

Header RecordProgram Header Record

Program Student RecordProgram GE RecordProgram Loan RecordProgram Loan – Other GE RecordProgram Loan – Consolidation Loan RecordProgram Loan – Enrollment RecordProgram Student Enrollment in Earnings Year RecordProgram Student Deferment in Earnings Year RecordProgram Student GE Attendance in Earnings Year RecordProgram Loan Holders Record

Trailer Record12

File Contents067899 9999 000000000 00NORTH SOUTH UNIVERSITY

067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009

067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK

067899 999999 000000000 99NORTH SOUTH UNIVERSITY

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RecordTypeIndicator

Program Header Record ExamplePos FR

Pos TO

Length Field Format

Attribute Name Field Description

1 6 6 Character Institution Code (OPEID) The six-digit OPEID code used to identify the institution

7 8 2 Character Filler Filler9 12 4 Character Debt Measure Year (DMYR) The Debt Measure Year is the current Federal fiscal year minus one (For

Example, if the current fiscal year is 2011, the DMYR is 2010)

13 18 6 Character CIP Code Classification of Instructional Program (CIP) Code for the educational program for which the Debt Measures (or Loan Medians for Disclosures) were calculated

19 20 2 Character Credential Level Level of degree/certificate/credential for the GE Program Valid Values: 01 - Undergraduate Certificate 02 - Associate’s Degree 03 - Bachelor’s Degree 04 - Post Baccalaureate Certificate 05 - Master’s Degree 06 - Doctoral Degree 07 - First-Professional Degree

21 21 1 Character Calculation Type The type of calculation performed Valid Values: 1 - Repayment Rate 2 - Debt to Earnings Ratio 3 - Loan Medians

22 30 9 Numeric Calculation Line Number Future Use31 31 1 Character Line Revision Indicator Future Use32 33 2 Character Record Type Indicator used to identify the Program Header

Field will be populated with ‘05’34 50 17 Character Filler Filler51 170 120 Character Program Name Name of the program designated by the CIP Code. The National Center

for Education Statistics assigns the names to CIP Codes

----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8067899 2011900000011 05 TEST PROGRAM NAME

Record Ty

pe

Program Nam

e

Filler

Filler

Filler

Credential Leve

l

CIP Code

Calculati

on Year

School C

ode

Calculati

on Type

Filler

Viewing Debt Measures and Loan Medians

on NSLDS

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Debt Measures on NSLDS

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Click for detail

All debt measures for all programs

Debt Measures on NSLDS

Debt measures details for a single program

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Click to initiate backup request

Loan Medians on NSLDS

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Loan Medians for all programs

Click to initiate backup request

Requesting Backup Data on NSLDS

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Requesting Backup Data – Debt Measures

• Two Reports Available GE Debt Measures Backup By Program Report

Select one or more: Calculation Year CIP Code

GE Debt Measures Backup By Calculation Year Report Select:

One or more calculation years Various formats – to receive all programs in a single file, or

each program in its’ own file

Credential Level Debt Measure

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Requesting Backup Data – Debt Measures

Click to request

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Requesting Backup Data – Debt Measures

Select one or more programs

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Requesting Backup Data – Debt Measures

• Formats: Single File or Multiple File Single File will create one file for each program

requested Multiple File will create one file with ALL

programs requested contained within it

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Requesting Backup Data – Loan Medians

• Two Reports available GE Loan Medians Backup By Program Report

Select one or more: Calculation Year CIP Code

GE Loan Medians Backup By Calculation Year Report Select:

One or more calculation years Various formats – to receive all programs in a single file, or

each program in its’ own file

Credential Level Loan Median

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Requesting Backup Data

Two reports available

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Requesting Backup Data – Loan Medians

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QUESTIONS?

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