gainful employment webinar #7 gainful employment: how to read your ge backup detail report may 16,...

Gainful Employment

Webinar #7

Gainful Employment:

How to Read Your GE Backup Detail Report

May 16, 2012

Agenda• Background

• Rate Package

• GE Backup Detail Report - file layout and calculation information

• Viewing rates online

• Requesting back up data online

• Resource: Gainful Employment Operations Manual released on May 11, 2012

• Q & A2

Background

3

GE Debt Measures

Final Rule published on June 13, 2011 –Defines a gainful employment program to

be one where a substantial number of the program’s students – Are repaying their Title IV loans –

Repayment RateMeet minimum debt burden standard–

Debt to Earnings Ratio

4

Two Debt Measures

Repayment Rate –A percentage of the Title IV loan amounts

that a GE Program’s former students are repaying (weighted for loan balance)

Debt-to-Earnings Ratios –For the GE Program’s completers, the

educational loan annual repayment amount as a percentage of their earnings

5

Performance Requirement

A program must meet at least one of the three GE Debt Measures threshold to be eligible for Title IV participation Repayment rate of at least 35% Debt-to-Earnings rate of less than or

equal to12% of total earnings, or30% of discretionary income

6

Informational Debt Measures First year rates are informational only

For the 2011 Debt Measures Year Released in 2012

2YP is FY 2007 and FY 2008 No Pre-Draft Rosters No Draft Rates No Challenges No Sanctions

7

Loan Medians Medians for Disclosures – NOT what was

used for Debt Measures

Three Medians: Title IV Loans Private Loans Institutional Financing

Most recently completed Award Year

Completers only

8

TIMELINE FOR THE DEVELOPMENT OF THE FY 2011 MEASURES

Released by the Department: 2012

Repayment Rates

Borrowers Who Entered Repayment During: FY 2007 and 2008

Programs with Small Numbers of Students: N/A

Measures Repayment Activity During: FY 2011

Debt-to-Earnings Ratios

Students Who Completed During: FY 2007 and 2008

Programs with Small Numbers of Students: N/A

Measures Earnings During: Calendar 2010

Calendar

9

Rate Package

10

Rate Package• Rate Package consists of:

Letters for each program Debt Measures Letter Loan Medians for Disclosures Letter

Backup file for each program Loan Medians for Disclosures file Repayment Rate file Debt Measures file

• Rate Package distributed through SAIG• Must sign up for Rate Package via Participation

Management Website (FSAWebenroll.ed.gov)• See Electronic Announcement #33 – (http://

ifap.ed.gov/eannouncements/032112GEEA33.html)

11

http://ifap.ed.gov/eannouncements/032112GEEA33.html




Rate Letter• Rate Letter is the formal notification of the

calculated Gainful Employment Debt Measures from the Department Electronic, easy to read summary One rate letter per program Delivered to the designated SAIG mailbox Cannot be regenerated if not received via SAIG

due to lack of sign up.

• Loan Medians for Disclosure Letter

12

Sample Letter

13

Rate Letter

• Each letter addresses a specific program One Loan Median Letter and One Rate Letter

One program equals two letters 20 programs equals 40 letters

• Program Name is the CIP Program Name

• CIP Code / Credential Level

• If no rate was calculated, no rate letter will be created

14

Backup Files• Due to the amount of data considered for

each calculation, one file per rate type for each program: Assist in ease of data review Allows the user to review the data for a specific

program without having to separate the information for multiple programs

• If all data in a single file is preferred, this can be requested online.

15

Backup File

• Each backup file contains data utilized by the Department in the calculation of a specific type of metric

• Backup data for each metric will be contained in its own file One program equals 3 backup files

Loan Medians for Disclosures, Debt-to-Earnings Ratios, Repayment Rate

20 programs equals 60 backup files

16

Missed Sign Up Opportunity

• If you haven’t signed up before rates were distributed: Didn’t receive Rate Package Get rates online Request back up files online Letters can’t be recreated after the initial

distribution via SAIG

17

New For GE• New data from NSLDS

• New process

• New file format

• All metrics use the same file layout

• All of the records in any portion of the calculation are included

• Nothing like you’ve ever seen before

• Lots of data18

Backup File Organization

19


• All data considered at any step in the calculation has been grouped together into common groups or types within the file. All student records are together, all loan

records are together, etc.

• These groups are called Record Types

• Regulations call for specifically outlined conditions to be considered for the inclusion or the exclusion of data for each metric.

20


Each backup file is for a single program

• Fixed width file

• Record types are organized the same for: Loan Medians Repayment Rate Debt-to-Earnings

• While the number of records present in the file may vary, the record types will always appear in the same order

21

Enrollment File Layout

• One File Header Record

• One Detail Record per Student

• One File Trailer Record

GE File Layout

• One File Header Record

• One Program Header Record

• One or More Detail Records per Student

• One File Trailer Record

22

Other Files vs. GE File


Header Record

Trailer Record

23

New Header Type – Program Header – Shows GE Program Data for this specific file

24


Enrollment File – 1 Detail Record per student

25


GE Backup File – Many Detail Records per student

26


Backup File Record Types

27

Backup File – File Header RecordBackup file consists of:

Header RecordProgram Header Record

Program Student Record

Program GE Record

Program Loan Record

Program Loan – Other GE Record

Program Loan – Consolidation Loan Record

Program Loan – Enrollment Record

Program Student Enrollment in Earnings Year Record

Program Student Deferment in Earnings Year Record

Program Student GE Attendance in Earnings Year Record

Program Loan Holders Record

Trailer Record

Identifies the rate type for this backup data file, and other information about the file itself.

28

File Contents

067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009

067899 2008010903011000000101A55L800022BIRMINGHAM TRUST NATIONAL BANK

File Header Record

File Trailer Record

067899 9999 000000000 00NORTH SOUTH UNIVERSITY


RecordTypeIndicator

File Layout - Header

30

File Contents

067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009


File Header Record

File Trailer Record



RecordTypeIndicator

File Contents067899 9999 000000000 00NORTH SOUTH UNIVERSITY

067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009



32

RecordTypeIndicator

Backup File – Program Header RecordBackup file consists of:



Program GE Record

Program Loan Record








Trailer Record

Summary level information regarding the rate

33

Backup File – Program Header Record

• Contains Program specific summary data about a specific calculation

• Data includes but is not limited to:

• CIP Code• Calculation Type• CIP Program Name• Calculation Date• Rate Type

• Evaluation Period• Rate• Numerator• Denominator• Pass/Fail Indicator

For complete layout see GE Operations Manual34

File Layout – Program Header Record

Program Specific Information35

File Contents – Program Header Record067899 9999 000000000 00NORTH SOUTH UNIVERSITY

067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009



Program HeaderRecord

36

067899 2008010903011000072828A05 Animal Health.

Backup File – Program Student RecordBackup file consists of:



Program GE Record

Program Loan Record








Trailer Record

All students found within the backup file will be grouped together in this set of records.

37

Backup File – Program Student Record

• Contains student data utilized in a specific calculation


• CIP Code• Credential Level• SSN• First Name• Last Name

• Various Exclusion Indicators

• Default Flag• Private Loan Amount• Title IV Loan Amount


File Layout – Program Student Record

39

File Layout – Program Student Record

40

File Contents – Program Student Record067899 9999 000000000 00NORTH SOUTH UNIVERSITY

067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009



ProgramStudentRecord

41

067899 2008010903011000000019A1000011 Y555110105LESLIE


067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011000000019A1000012 Y666110105SAMUEL

067899 2008010903011000000019A1000013 Y777110105CATHERINE

067899 2008010903011330050003A150001120095 0678992008 20090315

067899 2008010903011330050003A150001220099 0678992008 20090315

067899 2008010903011330050003A150001320091 0678992008 20090315

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009

067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009

067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009

File Contents – Multiple Students

3 Student Records

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011000000019A1000012 Y666110105SAMUEL

067899 2008010903011000000019A1000013 Y777110105CATHERINE

42

Backup File – Program GE RecordBackup file consists of:



Program GE Record

Program Loan Record








Trailer Record

All school reported GE records utilized in the calculation will be included in this grouping of records.

43

Backup File – Program GE Record

• Contains school reported GE data utilized in a specific calculation


• CIP Code• Credential Level• Award Year• Program Attendance

Begin Date

• Program Attendance End Date

• Program Attendance Status

• Tuition and Fees Amount


File Layout – Program GE Record

45


067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009



Program GE Record

46

067899 2008010903011000000019A150001120095 0678992088 200903


067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011000000019A1000012 Y666110105SAMUEL

067899 2008010903011000000019A1000013 Y777110105CATHERINE

067899 2008010903011330050003A150001120095 0678992008 20090315

067899 2008010903011330050003A150001220099 0678992008 20090315

067899 2008010903011330050003A150001320091 0678992008 20090315

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009

067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009

067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009


3 GE Records

067899 2008010903011000000019A150001120095 0678992088 20090315

067899 2008010903011000000019A150001220099 0678992088 20090315

067899 2008010903011000000019A150001320091 0678992088 20090315

47


067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011000000019A1000012 Y666110105SAMUEL

067899 2008010903011000000019A1000013 Y777110105CATHERINE

067899 2008010903011330050003A150001120095 0678992008 20090315

067899 2008010903011330050003A150001220099 0678992008 20090315

067899 2008010903011330050003A150001320091 0678992008 20090315

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009

067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009

067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009


3 Student Records

3 GE Records

3 Loan Records

067899 2008010903011000000019A150001120095 0678992088 20090315

067899 2008010903011000000019A150001220099 0678992088 20090315

067899 2008010903011000000019A150001320091 0678992088 20090315

48

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011000000019A1000012 Y666110105SAMUEL

067899 2008010903011000000019A1000013 Y777110105CATHERINE

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2009

067899 2008010903011440050401A20000122009920099 0678990020080401SFA2009

067899 2008010903011440050401A20000132009120091 0678990020080401SFA2009


067899 2008010903011000072828A05 Animal Health.

067899 2008010903011000000019A1000011 Y555110105LESLIE

067899 2008010903011330050003A150001120095 0678992008 200903

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009



Various Supporting Record Types

49

067899 2008010903011440050401A20000112009520095 0678990020080401SFA2

067899 2008010903011440050401A25000112009520095AA01090401200905022009

067899 2008010903011440050401A30000112009520095B220090601CD005001E004

067899 2008010903011440050401A35000112009520095CADE2009070120090901

067899 2008010903011000050001A4000011 067899 UNIVERSITY O

067899 2008010903011000000019A4500011 0678990020090901SFAE

067899 2008010903011100050001A5000011 01090201200910012009


File Contents

• Metrics are calculated using the following: GE Program record(s) NSLDS Enrollment Reporting record(s) Title IV Loan record(s)

• A student may have any combination of these records present in the back up file.

50

51

Backup File

Student with No Loan Debt

A student that did not borrow any funds to meet the cost of education for this GE program will have the following present in the back up file:

Student Record GE Program Record(s)

Will NOT have Title IV Loan Record(s) NSLDS Enrollment Reporting Record(s)

52

53

Student with No Loan Debt

Student with Title IV Loan Debt from Previous Program

A student that did not borrow any funds to meet the cost of education for this GE program, but had borrowed previously for a different program will have the following present in the back up file :

Student Record GE Program Record(s) NSLDS Enrollment Reporting Record(s)

May NOT have Title IV Loan Record(s)

54

55


Student with Title IV Loan Debt for This Program

A student that borrowed funds to meet the cost of education for this GE program will have the following present in the back up file:

GE Program Record(s) NSLDS Enrollment Reporting Record(s) Title IV Loan Record(s)

56

57


File Contents - Exclusions

• Regulation stipulates that certain data be considered and then excluded from the calculation

• Data considered for the calculation and determined to be an exclusion is also present in the backup file and available for review

• The reason a record was excluded is identified on that particular record

58

59

Exclusions

File Layout - Exclusions

60

Reasons for Exclusions

• During the earnings year he was in the military and had a military deferment for his loans.

• During the earnings year he was still in school and had an in-school determent for his loans

61

File Layout Explained

62

File Layout

• All rates use the same File Layout All fields present in all backup files Fields are only populated with data

considered in that particular calculation type

• Gainful Employment Operations Manual contains the complete file layout for the backup files

63

File Layout – Explained

Position From

Position To

Field Length

Field Format

Attribute Name Field Description Repayment Rate (R) Debt to Earnings (D)Loan Medians (L) **

191 199 9 Numeric Repayment Numerator OOPB

Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Numerator

R

200 208 9 Numeric Repayment Denominator OOPB

Original Outstanding Principal Balance (OOPB) for the student’s loans used in the Repayment Rate Denominator

R

209 217 9 Numeric Debt Amount The student’s total debt amount used in the Debt to Earnings calculation

D

218 226 9 Numeric Private Loan Amount The student’s Private Loan amount as reported by the institution

*See GE Operations Manual for complete layout

Gives guidance on location length and format of each record

64


Position From

Position To

Field Length

Field Format




R



R


D



Gives guidance on attribute name for each record

65


Position From

Position To

Field Length

Field Format




R



R


D



Gives guidance on the description of the associated attribute

66


Position From

Position To

Field Length

Field Format




R



R


D



Gives guidance on which fields are used in which metric

67

Program Header Record ExamplePos FR

Pos TO

Length Field Format

Attribute Name Field Description

1 6 6 Character Institution Code (OPEID) The six-digit OPEID code used to identify the institution

7 8 2 Character Filler Filler9 12 4 Character Debt Measure Year (DMYR) The Debt Measure Year is the current Federal fiscal year minus one (For

Example, if the current fiscal year is 2011, the DMYR is 2010)

13 18 6 Character CIP Code Classification of Instructional Program (CIP) Code for the educational program for which the Debt Measures (or Loan Medians for Disclosures) were calculated

19 20 2 Character Credential Level Level of degree/certificate/credential for the GE Program Valid Values: 01 - Undergraduate Certificate 02 - Associate’s Degree 03 - Bachelor’s Degree 04 - Post Baccalaureate Certificate 05 - Master’s Degree 06 - Doctoral Degree 07 - First-Professional Degree

21 21 1 Character Calculation Type The type of calculation performed Valid Values: 1 - Repayment Rate 2 - Debt to Earnings Ratio 3 - Loan Medians

22 30 9 Numeric Calculation Line Number Future Use31 31 1 Character Line Revision Indicator Future Use32 33 2 Character Record Type Indicator used to identify the Program Header

Field will be populated with ‘05’34 50 17 Character Filler Filler51 170 120 Character Program Name Name of the program designated by the CIP Code. The National Center

for Education Statistics assigns the names to CIP Codes

----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8067899 2011900000011 05 TEST PROGRAM NAME

Record

Type

Progra

m Nam

e

Filler

Filler

Filler

Credential Le

vel

CIP Code

Calculati

on Year

School C

ode

Calculati

on Type

Filler

Debt Measures on NSLDS

69


• Must have FSA Userid with access to NSLDS to view rates See your PDPA or FSAWebenroll for

information regarding access to NSLDS

70


71


All debt measures for all programs

72


Click for detail

73


Debt measures details for a single program

74


75


Click to initiate backup request

76

Requesting Backup Data on NSLDS – Debt Measures

77

Requesting Backup Data – Debt Measures• Two Reports Available

GE Debt Measures Backup By Program Report Select one or more:

Calculation Year CIP Code

GE Debt Measures Backup By Calculation Year Report Select:

One or more calculation years Various formats – to receive all programs in a

single file, or each program in its’ own file

Credential Level Debt Measure

78

Requesting Backup Data – Debt Measures

Two reports available

79


Click to request

80


Select search parameters and click Get Programs

81


Select one or more programs

82


83


• Formats: Single File or Multiple File Single File will create one file for each

program requested Multiple File will create one file with ALL

programs requested contained within it

84

Loan Medians on NSLDS

85


86


Loan Medians for all programs

87


Click to initiate backup request

88

Requesting Backup Data on NSLDS – Loan Medians

89

Requesting Backup Data – Loan Medians

• Two Reports available GE Loan Medians Backup By Program Report

Select one or more: Calculation Year CIP Code

GE Loan Medians Backup By Calculation Year Report Select:

One or more calculation years Various formats – to receive all programs in a single file, or

each program in its’ own file

Credential Level Loan Median

90


Two reports available

91


Click to request

92


93


94

QUESTIONS?

95

gainful employment webinar #7 gainful employment: how to read your ge backup detail report may 16,...

Documents

earnings rate

debt measures repayment

rate type

rate letterone program

debt measures yearreleased

rate lettereach letter

summaryone rate letter

rate letterrate letter