future ready schools presented by the north carolina department of public instruction district and...
TRANSCRIPT
![Page 1: Future Ready Schools Presented by The North Carolina Department of Public Instruction District and School Transformation Division Comprehensive Needs Assessment](https://reader038.vdocuments.site/reader038/viewer/2022110211/56649f155503460f94c2b1bf/html5/thumbnails/1.jpg)
Future Ready Schools
Presented by
The North Carolina Department of Public Instruction
District and School Transformation Division
Comprehensive Needs Assessment Reviewer Training
& Capacity Building Program
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Future Ready Schools
Introductions
Salutations
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Future Ready Schools
Creating Ground Rules
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Future Ready Schools
Ground Rules for the Training
• A room of equals• Be open• Bring your contribution with confidence• Ask all the questions you need to ask• Listen to each other with respect• One voice at a time• Minimize distractions - cell phones/laptops• Keep to time• And/or …?
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Future Ready Schools
Overview of the CNA
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Future Ready Schools
• Provides districts and schools with a clear view of their strengths and areas for improvement, challenges and successes
• Enables a systematic review of practices, processes, and systems within a school district
• Assists district and school leadership in determining needs, examining their nature and causes, and setting priorities for future action
• Guides the development of a meaningful district or school improvement plan and suggests benchmarks for evaluation
• Provides a corner stone for continuous improvement – ensuring the best possible education for all students
The Purpose of the Comprehensive Needs Assessment
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Future Ready Schools
Code of Conduct
• All reviewers sign a Code of Conduct.
• Please consider this, and if appropriate, sign and return it by the end of the day
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Future Ready Schools
Connectivity and the CNA: A Critical Issue
• Family member at the school
• You were principal or senior member of staff at the school in last 5 years
• Any reason participating in the review at the school might compromise the process
• Declaring connectivity
• If you are concerned – discuss!
• It’s all right – until it isn’t !!!
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Future Ready Schools
Stages of the CNA
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Future Ready Schools
There are 3 stages of assessment:
• Preparation
• Site Visit
• Final Report
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Future Ready Schools
Stage 1: Preparation
• Good preparation assists the assessment process
• Training and development• Data• Self-Evaluation Form • Notes of Guidance
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Future Ready Schools
Stage 2: Site Visit
Sample School Assessment Schedule
Day 1 Homework
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Future Ready Schools
Stage 3: Final Report
• Analysis of strengths and areas for improvement
• Review of how well the organization meets each of the Assessment Dimensions - text and judgment for each Dimension
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Future Ready Schools
The Process and the Foundation
• The foundation of the CNA, the rubric upon which judgments are made, was developed by DPI.
• The CNA process was developed by Cambridge Education.
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Future Ready Schools
Expectations, Questions & Concerns
What are your thoughts at this time?
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Future Ready Schools
The Comprehensive Needs Assessment
Rubric and Dimensions
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Future Ready Schools
• Focus on IMPACT and OUTCOMES• Professional judgments on quality of the work of a school/district and the education it is providing• Based on rubrics• Not compliance driven
The Comprehensive Needs Assessment Model
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Future Ready Schools
Framework for Comprehensive Needs Assessment
Leadership Capacity Professional Capacity
Planning &
Operational
Effectiveness
Family & Community
Support
Instructional
Excellence & Alignment:
Part I: Teaching and
Learning
Part II: Support for Student
Achievement
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Future Ready Schools
A1. Instructional Excellence and Alignment Part I – Teaching and Learning
A2. Instructional Excellence and Alignment Part II – Support for Student Achievement
B. Leadership Capacity C. Professional Capacity
D. Planning and Operational Effectiveness
E. Families and Communities
6 Dimensions of the Rubric:
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Future Ready Schools
Key Skills of Reviewers
• Creating a collegial atmosphere
• Gathering and analyzing evidence
• Interpreting evidence and making judgments
• Communicating judgments orally and in writing
• Code of Conduct
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Future Ready Schools
Evidence
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Future Ready Schools
What is Evidence ?
In small groups -
• Identify the nature and type of evidence you would seek for each dimension/sub-dimension from the school rubric.
• What is the most pertinent, relevant evidence ?• Consider and record how you would gain this
evidence from the range of activities within the school assessment schedule ……..
Think about the question – so what is evidence ?
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Future Ready Schools
So What is Evidence?
• School schedule • Meetings with principal, teachers,
students, administration, parents• Collaborative meeting• Lesson observations• Other first hand observations –
documents, touring the school, the environment• Self - Evaluation Form
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Future Ready Schools
Key Sources of Evidence Beforeand During the School Review
• Performance and other data about students
• Documents supplied by the school
• School Self-Evaluation Form
• Direct observation of teaching and learning
• Discussions with adults and students
• Looking at students' work
• Direct observation of the school environment and culture
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Future Ready Schools
Evidence – so WHAT?
• What’s the impact ?
• What’s the outcome ?
• So what ?
• How do you know ?
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Future Ready Schools
Triangulation
Direct
Observation
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Future Ready Schools
Professional Judgment
• Examination of evidence leads to judgment
• Informed judgments are not checklists
• Use terminology that is accurate and understandable
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Future Ready Schools
Judgments
• LE - Leading
• EM - Embedded
• E - Emerging
• LA - Lacking
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Future Ready Schools
Be back on time!!!!!!
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Future Ready Schools
Stage 1: Preparation
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Future Ready Schools
Preparation for the Assessment
• The timeline
• Responsibilities
• Why prepare?
• The Assessment Preparation Form (APF)
• Initial data from school/ Self-Evaluation Form (SEF)
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Future Ready Schools
Analyzing Data
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Future Ready Schools
Types of Data
• There are many sources of data available for any school:
• State web site• District web site• School home page (website) • Statistical Information: attendance, budget • Annual School Report Card• Other evidence which the school keeps on
student progress and attainment• Schools are data rich
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Future Ready Schools
Interpreting Data
A reviewer interprets data into relevant information from which s/he can make hypotheses and judgments on the quality of education provided by the school.
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Future Ready Schools
Achievement Data
• K-8 2013-14 Report Card Profile
• K-8 2013-14 Disaggregated Data
• 9-12 2013-14 Report Card Profile
• 9-12 2013-14 Disaggregated Data
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Future Ready Schools
Interpreting Data
• Does this information change your initial hypotheses?
During the site visit:
• What questions would you ask? • What would you examine?• What evidence would you expect the
school to be able to provide?
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Future Ready Schools
The Self Evaluation Form
(SEF)
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Future Ready Schools
Analyzing the SEF
• Read the SEF.
• Discuss the document as a group and pick 5 key issues to raise when going into the school.
• Frame questions to ask – consider whom you would ask these questions.
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Future Ready Schools
Putting Together the SEF and Initial School Data
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Future Ready Schools
Review of School Data & Preparing Basis for Initial Questions during Visit
• In pairs or trios: • Review the following sample pre-visit data:
– School Self-Evaluation Form (SEF)– NC School Report Card– OTMS Disaggregated Data– Results of Teacher Work Conditions Survey
• What preliminary issues can you glean from the school’s self-evaluation or the parental survey?
• What might you follow up on in the school?
• What questions might you ask? When? Who?
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Future Ready Schools
Stage 1: Preparation Continued
Making Contact with the School - Role and responsibility of the lead
reviewer
- Initial phone call
- Critical element of the
preparation stage
- Developing the professional
relationship
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Future Ready Schools
Initial Phone Call to the School
• What do you want to talk about?
• The principal of the middle school you are about to review has returned the SEF
• Observe initial phone call role play
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Future Ready Schools
Critique the Phone Call
• Did the lead reviewer cover all the important points?
• How was the call handled?
• Were all the principal’s questions answered?
• How well did the call prepare the school for a smooth visit?
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Future Ready Schools
The School Initial Phone Call
• Build the relationship• Introduce self and team• Outline the process and key purposes of the
assessment• Explain how the team will work with the school• Confirm receipt of the SEF• Agree on the schedule and key terms• Discuss the arrangements for the exit interview
• Confirm a working space
• Respond to questions
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Future Ready Schools
Review of the Day
• What are the three most valuable points I will take away from today ?
• How will they help me as a reviewer ?
• Spend 5 minutes reflecting.
• Discuss with your neighbor.– Sharing learning– Tomorrow
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Future Ready Schools
Comprehensive Needs AssessmentTraining – Day 2
Please sit with someone new today !
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Future Ready Schools
Assessment Preparation Form (APF)
• Prepared by the Lead Reviewer
• Shared with team members prior to site visit
• Sample APF
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Future Ready Schools
APF
What do you notice about the tone and style of the example?
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Future Ready Schools
Preparing an APF
• Review the Self-Evaluation Form (SEF)
• Review the initial school data
• In your pairs, agree on key matters that arise from your scrutiny
• Begin writing an APF for the school
• Be ready to share with the whole group
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Future Ready Schools
Ensuring a Smooth Beginning
• Review Team • School
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Future Ready Schools
Before Arriving at the School …
The day before:• Read the SEF
• Read the APF and prepare initial thoughts/ questions
• School phone number for emergency contact
• Clear directions for getting to the school
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Future Ready Schools
The Day of the CNA . . .
• TURN OFF CELL PHONE
• Dress professionally
• Arrive on time
• Don’t check email during the CNA
• Complete the entire CNA process for each day
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Future Ready Schools
• Greet everyone warmly and professionally (Zip it on!)
• Be aware of body language and facial expressions
• Laptops are not needed
• Bring pens, highlighter, and Notes of Guidance
The Day of the CNA …
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Future Ready Schools
Stage 2: Site Visit
Collecting Evidence
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Future Ready Schools
The Record Book
• What are the purposes?
• What are the responsibilities?
• Keeping it organized!
• Review the blank record book. What do you notice about it?
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Future Ready Schools
Preparing for the Meeting with the Principal
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Future Ready Schools
Dimension A Sub-Dimensions 3-4
• Reference: – Sub-dimensions 3-4– SEF– School data
• What questions will you ask the principal?
• Work in pairs and record your questions
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Future Ready Schools
Role Play
• Role play the meeting between the lead reviewer and the principal!
• Use the brief provided
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Future Ready Schools
Outcomes of the Role Play
In your group, discuss:
• Which questions worked well and why?
• What issues emerged?
• How were any sensitive issues handled?
• What evidence emerged?
• How well were you able to record?
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Future Ready Schools
Building the Relationship with the Principal
• First impressions of the review team are critical!
• Arrange to meet with the principal morning/evening
• Lead reviewer and principal will undertake a joint lesson observation and calibrate outcomes
• Keep in touch with the principal to ensure all is proceeding well
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Future Ready Schools
Building the Relationship with the Principal
• Maintain the dialogue with the principal
• Feedback on key issues for learning and teaching each day
• If the ongoing relationship/dialogue is maintained, there should be few surprises by the end of the day
• Quality assurance – the school’s perception of the review experience
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Future Ready Schools
Be back on time!!!!!!
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Future Ready Schools
Asking Questions
• In groups, agree on the questions to ask:• Teachers• Team leaders ( e.g. data team leader, senior colleagues.)• Students• Parents / guardians
• To evaluate:• Dimension A Part 1 Sub-dimensions 1 and 2• Dimension B Sub-dimension 7• Dimension C Sub-dimension 8
• Think about range, style and type of questions
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Future Ready Schools
Teacher Focus Group Observation
Take notes in Record Book of Teacher Focus Group Meeting
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Future Ready Schools
Teacher Focus Group
• Reviewers should ask questions previously prepared or about any aspect of the dimensions they choose.
• Role Play the meeting – 1 Lead Reviewer– 2 Teachers – could have specialists
roles– 1 Observer
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Future Ready Schools
Teacher Focus Group
The staff is well-established;
however, the principal is in the
first year of leadership at Our
Town Middle School.
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Future Ready Schools
Observing a Collaborative Meeting
• This meeting will occur some time after your initial meeting with the principal and perhaps after a few class observations
• What might you be able to get evidence of or begin triangulating while observing this meeting?
• Highlight on the rubric sub-dimensions you might observe
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Future Ready Schools
Student Focus Group
• How do you encourage students to feel secure so they can answer honestly?
• Are there any other sensitivities we should be mindful of when interviewing?
• How can you avoid asking leading questions and avoiding students giving you the answers they think you want?
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Future Ready Schools
Building Your Bank of Questions
• Most questions will emerge during the conversation
• Now, begin building a bank of questions that could apply to different parts of the rubric
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Future Ready Schools
The Parent Meeting
• Review excerpts from a record book
• Annotate the evidence from the parents’ meeting showing which sub-dimensions are addressed.
• Summarize the evidence at the foot of each page – for the Families and Communities Dimension
• What else would you want to/need to find out about to support the team’s overall judgment about this dimension?
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Future Ready Schools
Review of the Day
• Complete the statement:
“ The most important things I learned today are …”
• Share with your partner and the
group
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Future Ready Schools
Please sit with someone new today !
Comprehensive Needs Assessment
Training – Day 3
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Future Ready Schools
Evaluating Teaching and Learning
Consider the following:
• What is good teaching?
• What are the elements of a good lesson?
• What does learning look like?
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Future Ready Schools
Evaluating Teaching and Learning
Use teaching and learning criteria to:
• help you make sense of what you see
• help you to record evidence and outcomes clearly
• know what or how much students are learning
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Future Ready Schools
Teaching and Learning Evidence
.
• In groups read Dimension A – Part 1 – Teaching and Learning.
• Based on the descriptors for each sub-dimension create a list of criteria for effective teaching and learning.
• What evidence will you examine?
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Future Ready Schools
Learning and Teaching
• Teaching ……………….Learning• Cause ………………….......Effect• Teaching …………………Impact
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Future Ready Schools
Recording Evaluative Evidence
• If a teacher is demonstrating skills, how would you know by observing cause and effect?
• If a teacher is demonstrating knowledge and understanding of content, how would you know by observing cause and effect?
• If a teacher is facilitating student learning of accurate and appropriate content, how would you know by observing cause and effect?
Cause ………………………..Effect Teaching …………………….Learning?
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Future Ready SchoolsTeaching and Learning Effective Evidence Based Recording
• Work in pairs and choose one of the questions from the previous slide.
• Record cause and effect statements for your chosen question.
• Record boldly on a flip-chart to display to the group.
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Future Ready Schools
Evaluating Teaching and Learning: Lesson Observation 1
• Lesson observation
• Observe 5 minutes of a lesson.
• Jot down salient points and – or just watch and consider.
• Feedback to the group
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Future Ready Schools
Lesson Observation 1- continued
Take notes in the Record Book as the lesson observation continues
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Future Ready Schools
Lesson Observation 1- continued
Continue taking notes in the
Record Book as the lesson
observation continues
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Future Ready Schools
Evidence: Student Work
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Future Ready Schools
Scrutinizing Students’ Work in School
• Take 5 minutes:
• Jot down everything you can learn from students' work…
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Future Ready Schools
Scrutinizing Students’ Work
• Grading, assessment target setting
• Editing and feedback by teachers• Use of rubrics • Impact of feedback on progress• Consistency of school practice
• Meeting student needs, differentiation• Progress• Student motivation and attitudes• Implementation of the curriculum
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Future Ready Schools
Evidence from Student Work
• Use a highlighter to identify the elements of the rubric which can be evidenced by scrutinizing student work
• Review the whole picture!
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Future Ready Schools
Finding Out About Students’ Work (aka: Snooping in the School)
• When?
• Talk to students in the classroom, when they are working … if appropriate
• Look at displays around the school and in classrooms
• Ask to see samples
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Future Ready Schools
Be back on time!!!!!!
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Future Ready Schools
Lesson Observation 2
Observe the DVD extract
Record your evidence in relation to Teaching and
Learning
Trios
• Discuss the quality of teaching and learning in this lesson as if you were the assessment team
• Draw up summary of key issues
• Be ready to defend your views
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Future Ready Schools
Giving Effective Feedback
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Future Ready Schools
Golden Tips for Giving Feedback
• Individually, identify your 5 tips for giving effective feedback
• Now - share with your partner – agree, between you, the top 5 Golden Rules.
• Be ready to share with the group
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Future Ready Schools
Feedback Activity
• Form a trio and number yourselves 1, 2, 3
• Number 1 – reviewer - provides oral feedback to principal
• Number 2 - principal - receives feedback from the reviewer
• Number 3 – observer - observes the feedback session and leads debrief
• Feedback to the principal
• Discuss and debrief the feedback
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Future Ready Schools
CNA Judgments
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Future Ready Schools
Making the Judgment
• The team approach to making judgments
• Sharing evidence and calibrating judgments
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Future Ready Schools
Synthesis Activity
Cause ……………………….Effect
Teaching ……………………Impact
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Future Ready Schools
Review of the Day
Wows & Wonders
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Future Ready Schools
Comprehensive Needs AssessmentTraining – Day 4
Please sit with someone new
today !
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Future Ready Schools
CNA Judgments
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Future Ready Schools
Making the Judgment
• The team approach to making judgments
• Sharing evidence and calibrating judgments
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Future Ready Schools
Judgment Summary Sheet Activity
• Review evidence - principal meeting
- teacher meeting - parent meeting notes - classroom observations
• Make a judgment for each sub- dimension• Share evidence with your group • Calibrate judgments.
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Future Ready Schools
Sharing Outcomes
• The role of the lead reviewer
• Ongoing dialogue with the principal
• The exit interview
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Future Ready Schools
Sharing Outcomes Continued
- Summary Feedback to Principal
Things the school does well:
Things the school needs to improve:
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Future Ready Schools
Summary Feedback Sample
• Review the key issues arising from the assessment of the sample school
• What do you know about the school from reading these?
• What do you notice about the tone and style of the bullet points?
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Future Ready Schools
Summary of Key Judgments
Based on your judgment summary
sheet write 3 things the “school” does
well and 3 things the “school” needs to
improve.
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Future Ready Schools
Stage 3: The Report
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Future Ready Schools
The Report
• Reviewing the CNA report template
• Looking at an example of a final report
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Future Ready Schools
Quality Writing: Remember the 6 C’s
• Consistent
• Convincing
• Clear
• Concise
• Complete
• Correct
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Future Ready Schools
What does the report say?
• Review the “mythical” reports
• Review the excerpt in light of the previous slide.
How well does the writing meet the QA criteria?
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Future Ready Schools
Writing Activity: Cause and Effect
Working with your partner, underline all examples of cause and effect statements in all your report samples/excerpts.
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Future Ready Schools
Writing Activity: Families and Communities
• Individual writing
• Write a Families and Communities section, using the record book excerpt or a school you know from the past.
• Exchange with someone – can you offer any improvements?
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Future Ready Schools
Be back on time!!!!!!
![Page 111: Future Ready Schools Presented by The North Carolina Department of Public Instruction District and School Transformation Division Comprehensive Needs Assessment](https://reader038.vdocuments.site/reader038/viewer/2022110211/56649f155503460f94c2b1bf/html5/thumbnails/111.jpg)
Future Ready Schools
Writing the report:
• The writing process
• The Quality Assurance (QA) process
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Future Ready Schools
What Did You Mean to Say?
This is a school where positive and productive relationships with families and the communities is a growing priority, lead by the principal and her leadership team. The principal has a clear understanding of the current position. ???
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Future Ready Schools
Did you really mean to say that?
• The school nurse is used for sex education.
• The school has a magnificent new library and librarian.
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Future Ready Schools
What’s wrong here?
The school’s work reflects its strong sense of professional commitment. Teachers are eager for their students to succeed. The majority of teaching provides students with a good range of curriculum-focused and stimulating opportunities. In this way, teachers foster students’ success. Students’ attendance and behavior have been key priorities since the principal’s appointment. Both have clearly improvement. However, the school recognizes that it needs to do more and it has appropriate plans in place for this.
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Future Ready Schools
Impact of Self-Editing
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Future Ready Schools
Lesson Observation 3
• Observe the lesson
• Record the evidence using cause and effect
• Complete “Key Strengths” and “Key Areas for Improvement”
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Future Ready Schools
Activity
• What would you ask the students?
• What would you ask the teacher?
• What would you ask the teacher assistant?
• What is one more thing you would want to do if you were in the room?
• What would you want to ask the principal?
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Future Ready Schools
Please complete the sentence:
“Before my first assessment I
will…”
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Future Ready Schools
Roles, Responsibilities and Accountabilities
• Code of Conduct
• Lead reviewer and the team
• Quality assurance – on site, documentation, record books, feedback from the school/district
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Future Ready Schools
Connectivity and the CNA: A Critical Issue
• Family member at the school
• You were principal or senior member of staff at the school in last 5 years
• Any reason participating in the review at the school might compromise the process
• Declaring connectivity
• If you are concerned – discuss!
• It’s all right – until it isn’t !!!
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Future Ready Schools
Additional Information
• Logistics
• Feedback forms
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Future Ready Schools
CNA Test
Mark each statement true, false or maybe!
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Future Ready Schools
•Good Bye!!! •See you in the field. •Look for your deployment orders soon!