FUNCTIONAL ICT LEVELS 1 & 2WEEK 14

EXAM REVISION

13/12/2012

ICE BREAKER

Task (8 mins) – Log on to the pc’s, then go onto :

LearnZoneLogin MyZone ICT Functional Skills Level One (1&2) Exam Revision Quizzes

Attempt a couple of the quizzes

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Recap Session

Lesson Aims and Objectives Use Excel effectively State and justify appropriate ICT terminology Apply formatting to charts

You will learn how to: Create and format charts in Excel Apply suitable formulas to data Sort and filter data Set files and folders to read-only and password

protection Understand key terminology use within ICT

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Data types

Apply “Currency” data type to

monetary data13/12/2012

Home tab

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Sorting and filtering

Sorting Ascending and Descending

Filtering Select data and filter – creates a drop down menu

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Sorting and filtering

Any field in a table of data can be sorted and filtered.<=18 is an example of a search criterion. ‘<=’ is called anoperator. There are lots of operators you can use in a search on their own or in combination

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Sorting and Filtering

Open the spreadsheet called Sorting Example on LearnZone1. Sort the data A-Z on ‘produce’2. Filter so that only ‘carrots’ are shown3. ‘Price’ over £1 (hint – use greater than function)

Take a screen shot of each one and paste into a word document

4. Using a formula – work out sales, total sales, min sales max sales and average sales.

5 min

s

EXTENSION TASK

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Formulas

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Formulas

A formula allows you to perform a calculation on the data in the spreadsheet.

What calculations might need to be performed on data ?

1. Add2. Subtract3. Multiply4. Divide5. Average 6. Minimum 7. Maximum

At Level 2 – you will be expected to be able to

use Vlookup and IF functions

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To use a formula

All formulas start with = (equals sign)=SUM(A1:A3)

Adds all the numbers in a range of cells. Syntax =SUM(number1,number2, ...)

=SUM(A3-A2) Subtracts number held in A2 from A3

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To use a formula

All formulas start with = (equals sign)Multiplication:

Division=SUM(A2/A3)

Formula Description (Result)

=SUM(A2*A3) Multiplies the numbers in the first two cells

=PRODUCT(A2:A4) Multiplies all the numbers in the range

=PRODUCT(A2:A4,2) Multiplies all the numbers in the range, and 2

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To use a formula

All formulas start with = (equals sign)Average:

=AVERAGE(B2:B10)Minimum:

=MIN(B2:B10)Maximum:

=MAX(B2:B10)Count :

=COUNT(A1:c20)

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Showing formulas

We will be asked to show your formulas and these need to be on one page.

Formulas tab

Make sure all of the formula can be seen.Print – Settings – Landscape – Fit to one page.

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Formula Task - Worksheet

You are required to show: The cost of 1 item The total cost of all the items Total Outgoings Total Income Total Costs Total profit

Once you have created your spreadsheet, try answering the following questions by changing your spreadsheet:

1. Can Santa afford to increase the elves' wages to 10p a present? 2. Can Santa afford to increase the elves' wages to 20p a present? 3. If the number of presents to be delivered rises to 25,000,000

how much can Santa afford to pay the elves and not go into debt?

15 min

s

EXTENSION TASK

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Charts

Bar chartsColumn and bar charts are useful if you want to compare

different values, such as sales each month or different answers to a survey question.

Pie chartsPie charts are good for showing proportions or percentages.

Line graphsLine graphs are used to show values that are always changing.

For example, you could use a line graph to show the temperature over a year.

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Charts

Select data – if more than on column , ctrl and additional columns. If you select the column name, it will be populated on the chart as well.

Insert - chart typeOr

Insert chart – select data tab – select data on spreadsheet (with column name)

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Charts Task

Using your spreadsheet, create the following charts:Make sure they are labelled clearly and correctly 1. Create a chart to display the income for the carrots,

sherry and mince pie.2. Create a chart to display the percentages of sales for

the carrots, sherry and mince pie.

The selling costs have changed – change you spreadsheet to reflect these changes: 

Mince pies = 45pGlasses of sherry = 65pCarrots = 15p

Create two new charts on a separate sheet to reflect the changes:

5 min

s

EXTENSION TASK

13/12/2012

Recap

In this lesson we have covered: Using Excel effectively Appropriate ICT terminology Apply formatting to charts

You learned how to: Create and format charts in Excel Apply suitable formulas to data Sort and filter data Set files and folders to read-only and password

protection Understand key terminology use within ICT

13/12/2012

Plenary – Online Games

Deal or No Deal

Countdown

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