frontline education employee evaluation management...how do i access my evaluation portfolio and...
TRANSCRIPT
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Frontline EducationEmployee Evaluation ManagementDCA Orientation
©2016 Frontline Education Confidential & Proprietary
DATE: July 2017
FACILITATOR: Michelle Thoma
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Agenda
©2016 Frontline Education Confidential & Proprietary
Educator View
Evaluator Views and Tools
Administrator Views and Tools
Learning Resources
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03
02
Agenda
Session Outcome
Participants will understand views and tools available for educators, evaluators and administrators in Frontline Education Evaluation and know where to access resources to extend learning beyond this session.
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As a facilitator, I’m here for YOU
Learning experience and interactions:
• Be patient
• Be present
• Ask questions
During our time together, we will:
• Dig into the system
• Make Connections between EPSS and Evaluation
Our Session Today
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©2016 Frontline Education Confidential & Proprietary
Participant Check-in
Based on the agenda and the structure shared…
what, in particular, do you hope to learn today?
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Evaluation Management: Forms, Components, Types
Type
Evaluation Type
• Evaluation process
• One type per educator
Component
form
s
form
s
form
sCo
mp
on
ent
• Clear organization
• A ‘folder’ for forms
Forms
forms
forms
forms
• Simplifies evaluation process
• Consistent, reliable structure
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Educator View
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Educator View
©2016 Frontline Education Confidential & Proprietary
Access:
• Forms by status
• Organized by tab
My Evaluation Cycle
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©2016 Frontline Education Confidential & Proprietary
Educator View
8©2016 Frontline Education Confidential & Proprietary
Learning Plan > My Evaluation
Access:
• Forms by Status
• Organized by Section
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Educator View
©2016 Frontline Education Confidential & Proprietary
Links to Artifact Upload Tool and Evaluation Summary:
My Evaluation Cycle
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©2016 Frontline Education Confidential & Proprietary
Educator View
10©2016 Frontline Education Confidential & Proprietary
My Info > My Evaluations
Evaluation Summary and Artifacts sections on the same page:
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©2016 Frontline Education Confidential & Proprietary
Educator View – Let’s Go…
11©2016 Frontline Education Confidential & Proprietary
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How do I access my forms as an educator?
How do I access my evaluation portfolio and artifacts sections?
©2016 Frontline Education Confidential & Proprietary
Crosswalk: Educator View
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EPSS Evaluation
My Evaluation Cycle (default view) Learning Plan (default view)
EPSS Evaluation
My Evaluation Cycle Artifact Upload My Info My Evaluations
My Evaluation Cycle Evaluation Summary
My Info My Evaluations
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• Evaluation – Teacher/User– Step-by-step articles
©2016 Frontline Education Confidential & Proprietary
Resources
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©2016 Frontline Education Confidential & Proprietary 14
Your Turn: Educator View
Training Account FormatUser name: explore.educator[xx]
Password: teach123
Apply your learning:
• Login at MyLearningPlan.com
• Access and complete a form
• Explore My Info My Evaluations, upload an artifact
• If you have questions, find a friend or check out help
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©2016 Frontline Education Confidential & Proprietary 15
Participant Connections:
1. What do you think educators will like about Evaluation? Where might they struggle initially?
2. What resources can you use to support their learning?
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Evaluator View
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Evaluator View
©2016 Frontline Education Confidential & Proprietary
• Search, sort and access forms by educator
• Monitor progress
• Access Evaluation Portfolio View
My Caseload
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Evaluator View
©2016 Frontline Education Confidential & Proprietary
• Search, sort and access forms by educator
• Monitor progress
• Access Evaluation Portfolio View
Evaluations Process View
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©2016 Frontline Education Confidential & Proprietary
Evaluator View – Let’s Go…
19©2016 Frontline Education Confidential & Proprietary
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How do I access my forms for educators?
How do I access the evaluation portfolio and artifacts sections for educators?
©2016 Frontline Education Confidential & Proprietary
Crosswalk: Evaluator View
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EPSS Evaluation
My Caseload Evaluations Process View
EPSS Evaluation
My Caseload View Evaluation Portfolio Evaluations Process View, View Evaluation Portfolio
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Evaluator Tools:Evidence Collection Tool
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©2016 Frontline Education Confidential & Proprietary 22
NEW Evaluator Tool: Evidence Collection Tool
©2016 Frontline Education Confidential & Proprietary
Collect Notes and Evidence
Align Notes and Evidence
Score
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©2016 Frontline Education Confidential & Proprietary
Evidence Collection Tool
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Available for forms with rubrics (such as observations):
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©2016 Frontline Education Confidential & Proprietary
Evaluator View – Let’s Go…
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©2016 Frontline Education Confidential & Proprietary
Evidence Collection Tool: Process
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1. Access Evidence Collection Tool
2. Take evidence
3. Align evidence to rubric
4. Sync evidence
5. Access FORM to complete scoring and review
6. Submit form
Evidence Collection Tool
Form
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©2016 Frontline Education Confidential & Proprietary
Evidence Collection Tool: Tips
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Quick check:Move Evidence Collection box and check form info to verify form/educator
Tip: use keyboard shortcuts to streamline evidence collection
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Your Turn: Evaluator ViewTraining Account FormatUser name: explore.evaluator[xx]
Password: teach123Apply your learning:
• Login to MyLearningPlan.com
• Access Evaluations Process View
• Review form you submitted as educator and finalize it
• Schedule a form, then log back in as educator – how did the educator view change (Learning Plan)?
• Use Evidence Collection Tool to complete an observation
• If you have questions, find a friend or check out help
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Participant Connections:
1. What connections can you make between EPSS and Evaluation?
2. What questions do you have so far?
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Evaluator Tools:Detail and Admin Views
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©2016 Frontline Education Confidential & Proprietary
Evaluator Views and Tools:Access via Evaluations option
Evaluations
• One handy place to access views and reporting tools
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©2016 Frontline Education Confidential & Proprietary
Evaluator Views and Tools:Detail ViewHow are you using the Detail View to track and manage evaluations?
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Review: what are Evaluation Rights?
• Evaluation Rights – permission to view an educator’s evaluation type
• Assignments – the specific forms for which you are responsible
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©2016 Frontline Education Confidential & Proprietary
What is the difference between evaluation rights and assignment?
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©2016 Frontline Education Confidential & Proprietary
Mr. Diaz
Observation
Observation
SLO
Ms. Smith
Observation
Observation
Observation
SLO
Ms. Lee
Observation
Observation
SLO
Ms. Rialto
Evaluation
RightsAssignments
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©2016 Frontline Education Confidential & Proprietary
Evaluator Views and Tools:Admin View
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©2016 Frontline Education Confidential & Proprietary
Evaluator View – Let’s Go…
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Evaluator Views and Tools:Managing and Tracking
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(organized by educator) (organized by status) (organized by form)
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©2016 Frontline Education Confidential & Proprietary
Evaluator Views and Tools:Data Reporting
• Rubric Explorer – analyze data collected via rubric
• Trend Explorer – analyze data collected via single or multiple-choice questions
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Evaluator Views and Tools:Data Reporting
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How can I track progress in the system?
How can I access and analyze data?
©2016 Frontline Education Confidential & Proprietary
Crosswalk: Evaluator Views and Tools
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EPSS Evaluation
My Caseload Evaluations Process View
My Caseload Caseload Detail View Evaluations Detail View
-- Evaluations Admin View
EPSS Evaluation
My Caseload Rubric Explorer Evaluations Rubric Explorer
My Caseload Trend Explorer Evaluations Growth Explorer
My Caseload Evaluation Data Report Evaluations Composite Score Report
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Resource Roundup:Educator and Evaluators
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©2016 Frontline Education Confidential & Proprietary
Extend or review your learning
41©2016 Frontline Education Confidential & Proprietary
• Educator Orientation and Evaluator Orientation
• On Demand Resourceso Using the Detail View o Detail View: Mass Assigning Formso Tracking Completion
• Help Articleso Using the Rubric Explorero Using the Growth Explorer
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Administrator Tools:User Management
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Adding a User
©2016 Frontline Education Confidential & Proprietary
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User Management
©2016 Frontline Education Confidential & Proprietary
• Administration ->Add/Edit User
Add User
• Evaluations ->
User Management
Assign Type
• Evaluations -> Evaluation Rights
Assign EvalRights
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Administrator View – Let’s Go…
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How can I add a new educator in the system?
How can I ensure evaluators have the right access?
©2016 Frontline Education Confidential & Proprietary
Crosswalk: Adding a User
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EPSS Evaluation
-- Administration Add/Edit User
-- Administration Application Access
Config Admin User Management Evaluations User Management
EPSS Evaluation
Config Admin Evaluation Rights Evaluations Evaluation Rights
-- Configuration Tools Site Configuration Buildings List
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Participant Check-in:Administration
• How is the overall process of managing users different?
• What questions do you have?
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Administrator Tools:Managing Evaluation Types
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User Components
©2016 Frontline Education Confidential & Proprietary
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Component Manager
• Component Templates – left side, add forms to components
• District Process – access ‘live’ forms in context of eval. types
• User Components – adjust component instances for individuals
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©2016 Frontline Education Confidential & Proprietary
Component Manager
Evaluations > Component Manager
• Preview – safe option
• Edit – light changes before/after evaluation cycle (during gap)
• Remove – could result in data loss; not recommended without further support
Making Changes to Forms in District Process
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Administrator View – Let’s Go…
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©2016 Frontline Education Confidential & Proprietary
Evaluation CycleEval Type Assigned
Forms Completed
Forms Finalized
Rollover
Eval cycle start date
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©2016 Frontline Education Confidential & Proprietary
Ending Cycle
GAPNew Cycle
Why a gap?
The gap is a ”safe zone” where you can make any necessary form changes to evaluation types
Changes should happen post-rollover, before users enter data
Key Concept: Planned Gap for Default Duration
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How can I manage components and types?
©2016 Frontline Education Confidential & Proprietary
Crosswalk: Managing Components
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EPSS Evaluation
Config Admin User Components Evaluations Component Manager
-- Evaluations Evaluation Types
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Resource Roundup:Administrators
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• Evaluation – District Admin– Config Series
– Component Manager
– Form Settings
– Section Properties
• Recommended Resources– Evaluation Webinar Library
– Register for Webinars
©2016 Frontline Education Confidential & Proprietary
Resources
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Participant Check-in:Component Manager and Evaluation Types
• What questions does this raise?
• What resources will you use to support your learning?
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©2016 Frontline Education Confidential & Proprietary
Participant Check-out
Based on all your learning experiences today:
• What was your most significant learning?
• What is one area you will explore further?
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Agenda
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Outcome Check
• Explored the educator and evaluator views, including accessing and completed forms
• Learned how to use the Evidence Collection Tool to streamline evidence collection and alignment
• Made connections between views and tools in EPSS and Evaluation
• Reviewed tools and views available to organization administrators
• Reviewed Learning Resources in Help and beyond
During the session we:
Session Outcome
Participants will understand views and tools available for educators, evaluators and administrators in Frontline Education Evaluation and know where to access resources to extend learning beyond this session.
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©2016 Frontline Education Confidential & Proprietary
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