Freight Solutions for the London

2012 Games

Chairman’s welcome and introduction

Theo de PencierChief Executive, FTA

Our sponsors today are

Chairman’s welcome and introduction

Theo de PencierChief Executive, FTA

Today’s programme:

Olympic games 72 days to goSector Workshops

Olympic Advice Surgery

Freight Solutions for the London

2012 Games

Peter HendyCommissioner, Transport for

London

Freight Solutions for the London

2012 Games

Ian WainwrightHead of Road Freight

Management Programme, TfL

FTA Olympics Conference – 16th May 2012

2012 Freight: The Final Push

Timeline

“a summer like no other”

11 million ticketed

Olympic and Paralympic spectators

90,000FA Cup Final

Up to 20 million moreat road events, torch relay

and other celebrations 450,000Wimbledon

fortnight

500,000London

Marathon

1 millionRoyal

Wedding

Impact focussed at certain times and places

Roads Tube

70% unaffected

65% unaffected

Nationwide publicity campaign

GetAheadoftheGames.com

Getaheadofthegames.comDetailed road ‘hotspot’ maps for each day

...and the rail “hotspots”

Road Network

Olympic Route Network (ORN)Paralympic Route Network(PRN)

• Allows Games Family (athletes/officials/media) to get to events on time

• The ORN accounts for only 1% (109 miles) of London’s roads.

• ORN/PRN will only operate when and where they are needed

• The majority of the ORN/PRN will be open to all traffic. 

­ In some sections of dual carriageway, one lane will be reserved for the Games Family traffic

­ Games lanes generally operate from 6am – Midnight

­ Games lanes live from 25th July

How will the ORN work?

• Proposed road changes will operate 24 hours a day unless otherwise stated

• Parking, loading and waiting controls remain unaltered unless otherwise stated

• Time required for installing and removing some physical measures

• Active Traffic Management

• Variable Message Signs – to let you know what is going on

• Alternative Olympic Route Network (AORN) will be used by Games family vehicles when road events are taking place

• Alternative routes will be open to general traffic

• Limited temporary traffic changes but will include changes to traffic signal timings

Road Events and The AORN

• Lower impact than ORN/PRN

But:

• The AORN may be used for unplanned situations (in the case of an accident occurring on the ORN, for example)

Enforcement/Compliance on the ORN

• On Street Enforcement – High visibility, uniformed presence to enforce Games Lanes and parking and loading regulations

• Camera Enforcement – Enforcement of Games Lanes and other moving traffic contraventions

• Vehicle Removals – Rapid response service to clear the ORN of vehicular obstructions

• Penalty charge – remains as current

Delivering Around Venues

• Local Area Traffic Management and Parking Plans (LATMPs) around competition venues to prevent spectator parking

• Managed by LOCOG

• Vehicle Permit Checks (VPC)- if drivers have the appropriate

ID/paperwork they should be able to pass

- www.london2012.com/local-residents

Olympic Torch Relay• The Olympic torch relay is a National Event over 70

days, starting this Saturday

• The Torch arrives in London on the 21st of July.

• Avoid disruption, by making all possible deliveries ahead of this time, not simply ahead of the Opening Ceremony on the 27th of July

• Check the dates and route of the torch relay to see how it might affect your operation

www.london2012.com/olympic-torch-relay

For day-to-day business during the Games and passing through a LOCOG Vehicle Permit Check (VPC) your drivers need to be in possession of:

1. Driver licence photo card,

2. Headed company note paper with letter saying that the named driver is employed by the company, this letter must include a contact number for any queries, and

3. A delivery note or manifest (or PDA) with a delivery address identified.

Security protocols during summer 2012

Information

• Direct freight information

• Frequently updated with latest information

• Containing:­ information on how to operate in

Games time­ Games Time case study examples­ Downloadable data­ Links to further information

[Insert Screen print]

www.tfl.gov.uk/2012freight

• Mapping­ ORN maps­ Strategic and local level­ Route delay information­ Congestion hotspot maps

• Data­ Available as Postcodes and data feed­ Identify which areas impacted­ Can be used with routeing software­ Updated as more information becomes available

• ‘How to’ guide

Website Tools

• Operator licence conditions­ Apply early to Traffic Commissioners for temporary changes

• London Lorry Control Scheme­ The Scheme is not being suspended during Games time

­ Follow London Council’s 6 Point Plan for the Games

­ Apply for permits via the LLCS website

­ Consider applying for special routeing exemption

­ Find out more at www.londonlorrycontrol.com/2012games

Working with regulators

­ Code of Practice finalised

• Planning Conditions

• Noise Nuisance

• Alcohol licensing

­ Consider each location to minimise disturbance

­ If in doubt, talk to boroughs: Single point of contact within Boroughs available on TfL website now

Out-of-hours restrictions

­ Use the Code of Practice when making all out-of-hours deliveries

‘Roads Visualiser’ – next week

• Will enable road users to see how the areas where they deliver and collect from, work and visit will be affected

• An interactive map, searchable by postcode, will highlight planned changes to the road network– Suspended turns;– stopping restrictions;– pedestrian crossing changes;– changes to parking and loading; and– Games Lanes.

• Road race routes will also be shown

• Freight Journey Planner (FJP)­ Initial release next week with

available data

• Users input start time, date, origin and destination of journey, with details of their vehicles

• FJP finds appropriate route for that size of vehicle on the time/day selected

• Shows nearest legal on-street loading areas to any specified delivery point

Freight Journey Planner

Real Time Information• Real time info is Available NOW! ­ Radio broadcasts­ Highways Agency

www.highways.gov.uk/traffic­ TfL Traffic News

www.tfl.gov.uk/trafficnews

Real Time Information

• Real time info is Available NOW! ­ Radio broadcasts­ Highways Agency

www.highways.gov.uk/traffic­ TfL Traffic News

www.tfl.gov.uk/trafficnews

Real Time Information

• Real time info is Available NOW! ­ Radio broadcasts­ Highways Agency

www.highways.gov.uk/traffic­ TfL Traffic News

www.tfl.gov.uk/trafficnews

• Games Time­ Twice daily email bulletins­ Further emails with any

significant changes to the road network that may impact your business.

Personalise your information

Solutions

The 4 Rs, the simple message

• Reduce - pre-order, preventative maintenance

• Re-time - out-of-hours deliveries, change delivery day

• Re-route - change drop order or depot

• Revise mode - collect from store, deliveries to staff

What’s right for your business?

• One size doesn’t fit all - not all of theses solutions will apply to your business

• Depends on:– Location – Sector– Commodity

• Communication with your customers and suppliers is key to facilitate changes in operations

• Use the information online, including ‘how to’ Guide, data, postcodes etc.

• Work with your supply chain and your customers

– To register for Games time freight email bulletins freight@tfl.gov.uk

– For the latest up to date information and advice please visit the TfL Games website:

www.tfl.gov.uk/2012freight

Plan and Act Now!

Freight Solutions for the London

2012 Games

Sarah BellTraffic Commissioner for

Olympics

Traffic Commissioners for Great Britain

Sarah BellTraffic Commissioner for the West of

England and Lead Traffic Commissioner for the Olympic and

Paralympic Games

Operator Licensing and the Games

• Senior Traffic Commissioner document No. 4A – Operating Centres and Related Applications, Olympic and Paralympic Games 2012

• http://www.dft.gov.uk/publications/traffic-commissioners-olympic-planning– Olympic planning advice letter from the Traffic Commissioners– Olympic FAQs– Self assurance questionnaire

Freight Solutions for the London

2012 Games

Don CannonMajor Projects Interface

Manager, Olympic Delivery Authority

Freight Transport Association Conference: Freight Solutions for the London 2012 Games

Venues Outside of London

Don CannonOlympic Delivery AuthorityMajor Projects Interface Manager

Overview• Keep London and the UK moving

– London (inside M25) delivered by TfL

– Outside London delivered by ODA

• Ensure businesses aware of Games impact and plan accordingly

• Promote the ‘4Rs’ – Reduce (the amount of material being moved)– Retime (making deliveries outside of Games Restrictions,

including at night)– Reroute (around Games-time restrictions and/or to

alternative delivery points)– Revise mode (including different size vehicles)

• Joined-up planning between customers and suppliers

Out of London Locations• Linked to London by ORN (except

Football Stadia) • Generally, impacts reduced due to

fewer and shorter sessions• Local Area Traffic Management &

Parking Plans– Provides a safe environment around venues– Keep traffic moving– Residents and local businesses can go

about day-to-day activity as far as practicable

• www.london2012.com/local-residents/local-access-and-parking-plans/

Eton Dorney• Olympic Rowing and Canoe Sprint 28 July – 11

August• Paralympic Rowing 31 August – 2 September• 0930 to between 1115-1410hours• Susceptible to weather• Athletes accommodated at Royal Holloway

College • Potential morning rush hour impacts on Slough

Trading Estate• Some banned turns and waiting and loading

restrictions• Harvest time for farmers

Eton Dorney – LATM&P

Weymouth & Portland• Some unique

features– Local geography– Largely unticketed– Olympics 29 July-11

August;1200-1800hrs – Paralympics 1-6 Sept;

1100-1800hrs– Susceptible to

weather disruption

• But…– Used to crowds– Integrated by Dorset

CC

Weymouth & Portland

• ORN operates 28 July - 11 Aug 0700 – 2100 • PRN operates 1 - 6 September 0700 - 2100

– Parking and loading restrictions along A354

– Access changes at A31 Merley Roundabout for Olympics only

• Athletes Village adjacent to Sailing Centre• Park & Ride

– 5 sites, 9,200 spaces– Impact beneficial, but some local

congestion possible

Weymouth & Portland LATM&P

• Operates 27 July – 12 August– Access to some roads limited– Esplanade closed to traffic 1000-

2200hrs– Access to harbour area restricted– Part of Radipole Park Drive (from the tennis

courts to Swannery car park) closed to traffic 24/7

– Dedicated pedestrian routes for ‘Last Mile’

• Access to Portland maintained (via temporary extension of one-way system)

Weymouth & Portland• Local input from Dorset Road Freight WG• Out of hours deliveries

– Already taking place in Weymouth– No specific environmental constraints, but need for ‘best

practice’ – Small number of planning constraints on supermarkets

• Movement of agricultural machinery – Harvest time, combine harvesters on road– Need to work smarter

• www.traveldorset.org/– Real time travel information– Journey Planner

Torch Relay• 19 May – 27 July 2012 (70 days, last 7 in

London)• Lands End to Olympic Stadium

– 8,000 miles– 1,018 communities– Within 10 miles of 95% of the population– Detailed route at www.london2012.com/torch-relay/

• Evening celebrations (2 hours)• Smaller local events en route• Not continuous relay

– Convoy mode in less populated areas– ‘Rolling road block’ for Relay

• Transitory impact on freight activity

Paralympic Torch Relay

• 24 – 29 August 2012 • UK Capitals Flame Lighting Ceremonies• National Flame Festivals• Flames reunited at Stoke Mandeville• 28 August – 24 hour Torch Relay to Olympic

Stadium• 33 Flame Celebration events over August

Bank Holiday weekend• Transitory impact on freight activity

www.london2012.com/paralympics-torch-relay

Summary

• Much smaller scale than London, but locally significant, particularly Weymouth and Portland

• Advice and information via www.getaheadofthegames.com/

London 2012 will be:

• Challenging

• Business as unusual

• Dependent on joined-up and early planning

Questions?

Freight Solutions for the London

2012 Games

Natalie ChapmanHead of Policy – London, FTA

Freight Solutions for the London

2012 Games