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Word 2013exclaim!

step-by-step quick reference guide

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Microsoft Word 2013 offers the best of all worlds: enhanced features to create professional-quality documents, easier ways to work together with people, and almost-anywhere access to your files.

Designed to give you the greatest document-formatting tools, Microsoft Word 2013 also helps you easily organize and write your documents more efficiently, and stay within reach so you can capture your best ideas whenever and wherever they occur.

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Microsoft Word 2013main screen and layout

File tabDisplays the

Backstage Viewwhich allows youto save, open andcreate documents.

Quick AccessToolbarA location to

place your most commonly used

commands.

Horizontal ruler

Used to gauge the horizontalpositioning of elementsand a place used to setmargins and tab stops.

Title barLocated at the topof the Word 2013

screen, this displays the

name of the document.

Styles GalleryLocated at the topof the Word 2013

screen, various stylized themes

for your document.

Document ViewsClick these buttons to

enter full screen, minimize your document, maximize

your document or close your document.

The RibbonLocated across the top

of your window andbelow the title bar, thiscustomizable interface

contains a set ofcommands for working

in a document.

Vertical scroll bar

Gives easy verticalnavigation throughyour documents.

Vertical ruler

Used to gaugethe vertical positioning

of elements.

Horizontalscroll bar

Gives easy horizontal navigation

throughyour documents.

View buttonsAllows

you to switchbetween

Word’s variousdocument views.

Zoom

controlAllows the zooming

in or out ofyour

Status BarThis customizeable

area displays various items about your

current document.

Your Microsoft Word 2013 main screen and layout breakdown

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Creating a new document in Microsoft Word 2013 Keyboard Shortcuts

Creating a new document in Microsoft Word 2013 is very easy and one is bound to find many other potentially useful documents while using the New option. To create a new document, do the following:

1. Click on the File tab located at the top left corner2. Click on the New option located on the left side3. Next, a menu will open up containing iconic previews of various document types -

click and open the document template you’re looking to use.

Creating a new document in Microsoft Word 2013 has never been easier. To create a new document, do the following:

1. Open your Microsoft Word 2013 and the below screen will open.2. Click on the New option located on the left side3. Next, a menu will open up containing iconic previews of various document types -

click and open the document template you’re looking to use.

GeneralOpen a document Ctrl + OCreate a new document Ctrl + NSave a document Ctrl + SPrint a document Ctrl + PClose a document Ctrl + WHelp F1

NavigationUp one screen PAGE UP Down one screen PAGE DOWN Beginning of Line HOME End of Line END Beginning of document Ctrl + HOMEEnd of Document Ctrl + ENDOpen Go To dialog box F5

EditingCut Ctrl + XCopy Ctrl + CPaste Ctrl + VUndo Ctrl + ZRedo or Repeat Ctrl + Y

FormattingBold Ctrl + BItalics Ctrl + IUnderline Ctrl + U Align Left Ctrl + LCenter Ctrl + EAlign Right Ctrl + RJustify Ctrl + J

Microsoft Word 2013new document creation and keyboard shortcuts

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Method #1 (if your Microsoft Word 2013 isn’t open)

Method #2 (if your Microsoft Word 2013 is open)

STEP 1

STEP 2

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Microsoft Word 2013 page layout and margin options

Adjusting your document margins

Adjusting your document orientation

Adjusting your document size

1. Click on the Page Layout tab located at the top of your word document.

2. Next, click the Margins button and a drop down menu will appear displaying many predefined margin layouts.

3. Lastly, click on a predefined margin layout or create your own custom margin layout located at the bottom of the drop down menu.

To make any adjustments or changes to your Page Layout or Margins, please begin by clicking on the PAGE LAYOUT tab located on the top of your Microsoft Word 2013 menu bar.

1. Click on the Page Layout tab located at the top of your word document.

2. Next, click the Orientation button and a drop down menu will appear displaying two document layouts; horizontal layout and a vertical layout.

3. Lastly, click on one of two document orientations and your Microsoft Word 2013 document will change accordingly.

1. Click on the Page Layout tab located at the top of your word document.

2. Next, click the Size button and a drop down menu will appear displaying many predefined size layouts.

3. Lastly, click on a on a predefined document size or create your own custom page size.

To create a custom document size simply click on the More Paper Sizes option located at the bottom of the drop down menu. A Page Setup menu will next open where you can input your sizing particulars.

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1. Highlight the characters or paragraph you wish to change the formatting of.

2. Next, right click your mouse button to open up a formatting pop-up menu.

3. Next, make the changes to fonts, font size, text colours, paragraph, styles etc.

1. Highlight the characters or paragraph you wish to change the formatting of.

2. Next, click on the Home tab ribbon located at the top of your document window.

3. On the Home tab ribbon, in the font group, click the down arrow to display your collection of fonts. Depending on the number of fonts installed on your computer this list may be long.

4. Listed in alphabetical order, scroll through your list to the font you want to use.

5. Left click to make your change.

Microsoft Word 2013formatting your word document

Character and paragraph formatting

Format method #1 Format method #2

One of the most simple of Microsoft Word 2013 elements is the ability to change a documents letters, numbers and characters. You have varied controls like formatting text to bold, underline, italicized,change type, size or colour. Microsoft Word 2013 has some of the most common text-for-matting commands on the Home ribbon in the font group. The command buttons in the format group contain some of the most basic formatting options.

Rightclick

pop-up menu

Listed are the mostcommon

formattingoptions for Microsoft

Word 2013.

STEP 1 STEP 2 - Right mouse click

STEP 1

STEP 3

STEP 2

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Microsoft Word 2013proofing tools - spell check and thesaurus

Correcting a misspelled word

1. Next, open up the Spelling & Grammar menu by clicking on the Spelling & Grammar button.

2. Select from the Spelling and Grammar pop-up menu the correct spelling of misspelled words in your document. The pop-up menu will highlight in red, words it suspects are spelled incorrectly and suggest the right one underneath.

3. Click the Change button to the suggested word is to correct. If the suggested word is spelled correctly but doesn’t appear in Word’s user dictionary you have 3 additional options: Ignore, Ignore All or Add to Dictionary.

1. Highlight the word from within your document you wish to find an alternative word for. Select from the top menu in the Proofing Tools Section the Thesaurus Proofing Tool.

2. From the Thesaurus Menu, select a Microsoft Word 2013 suggested word you wish to replace your highlighted word with.

3. Right click the word you wish to replace. Next, click the right mouse button to insert and replace.

1. Identify all misspelled words in your word document by the distinct red zigzag underneath them.

2. Next, right mouse click over the red zig-zagged word. A mini spell check toolbar will pop-up.

3. Select from the pop-up tool-bar the word you intended to correct.

Your typed text

To use any of the Microsoft Word 2013 proofing tools, click on the REVIEW tab located on the top of your menu bar.

Spell check an entire document

Use the Microsoft Word 2013 Thesaurus

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Microsoft Word 2013 inserting illustrations, pictures and shapes

Inserting a picture into your document

Inserting clip art or images into your document

Inserting Shapes into your document1. Click on the Picture button from the Illustration group.

2. An Insert Picture dialog box will next pop open. Use the insert dialog box to locate the image you want imported.

3. Select the image and click the insert button.

1. Click on the Shapes button from the Illustration group.

2. A Shapes drop box will open up revealing a collection of lines, rectangles, basic shapes, equation shapes, flowcharts,arrows, stars and banners and conversation call outs.

3. Select the shape you wish to use and next move your mouse onto your document. Clicking the left mouse button, drag and create your shape.

To use any of the Microsoft Word 2013 illustration tools, click on the INSERT tab located on the top of your menu bar.

1. Click on the Online Pictures button from the Illustration group.

2. A pop up window will next open. From the this menu you can insert Office.com Clip Art, Bing Images and your Microsoft SkyDrive.

3. Located and insert your clip art or image from your various respectful sources.

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