Guidelines for Infrastructure Development component of RGSY

GUIDELINES FOR THE INFRASTRUCTURE DEVELOPMENT COMPONENT OF RASHTRIYA GRAM SWARAJ YOJANA

Objective of scheme:

The Rashtriya Gram Swaraj Yojana (RGSY), which is in operation since 2006-07, aims at providing support to the initiatives of the States and UTs for Capacity Building and Training of the Panchayati Raj Institutions (PRIs) and their functionaries. While the major focus of the scheme is in the training related activities, it also provides grants for the development of Panchayat Infrastructure, mainly the Office Building of the Gram Panchayats commonly called as the GP Ghars. As a general rule, the location specific investments under the RGSY are to be incurred in the non-BRGF districts only.

Funding Pattern and Cost Norms:

(a) The Scheme is demand driven in nature and total project cost is to be shared between the Central Government and the States / UTs in the ratio of 75:25, i.e. 75% of the total project cost will be borne by Central Government where as 25% of the project cost would be borne by the States / UTs.

(b) Each proposal would be considered in the light of cost norms which are given below. An increase (in the norms) of up to 20% would be admissible for the North-Eastern and Hill States.

(c) While the labour component could be funded under Mahatma Gandhi National Rural Employment Guarantee Scheme (MGNREGS), the material component can be funded under RGSY. Advisory issued by Secretary, MoPR dated 21-01-2010 on the subject, enclosed as Annex-I may be referred to in the matter.

(d)The cost per GP Ghar would be Rs. 10 lakh for construction of new Panchayat Ghar. The State has to contribute its share on 75:25 basis, i.e. up to Rs. 2.50 lakh, towards construction of each new Panchayat Ghar. If the costs of the building exceed Rs. 10 lakh, then the cost in excess of Rs. 10 lakh would have to be met entirely by the States / UTs.

(e)Funds under the Infrastructure Development component of RGSY shall henceforth be available for construction of new GP Ghars only.

Design:

In the Gram Panchayat Ghar, there will be a meeting hall to accommodate approximately 50 people, a room to accommodate the Gram Panchayat Office requirement and another room for public interface and ICT services. The toilet will be located outside the building. A stepped, low cost open amphitheatre may be provided near the building to be used for public functions, IEC activities, and large assemblies. On a broad estimate, the covered area for the Panchayat Ghar is approximately 130 sq.metres (inclusive of toilet facility).

With a view to imparting Gram Panchayats a National identity and signature, Proto-type designs developed for the BNRGSKs / GP Ghars under the MGNREGS as enclosed may be suitably adapted for construction of the GP Ghars. Line sketch of BNRGSK is also enclosed for reference. However, there could be local design variations dependent on geo-climatic conditions and the availability of construction material & skills. State could also think of combined Gram Panchayat level office complex to accommodate the revenue and other Village level functionaries. The Gram Panchayat building design should accommodate future expansion.

Submission of Proposal:

States / UTs are required to collect authenticated district-wise data about the number of Gram Panchayats that do not have Panchayat Ghars. Based on this data, an Action Plan may be prepared for construction of Panchayat Ghars in all such Panchayats within a period of two years with clear timelines for various stages of construction. Based on this Action Plan, proposal may be formulated for seeking grants under RGSY, along with documentary proof regarding budgetary provision for the State share.

Utilisation of previous grants:

The grants are expected to be utilised within 12 months of the release by the GoI. While forwarding proposals for further release of grants, it may be ensured that UCs wherever due along with detailed progress report, audit report (with ATR) have been submitted to MoPR. For grants released in preceding year, up-to-date physical / financial progress report with UC to be submitted.

Checklist with proposal:

All proposals must be accompanied with the checklist at Annex-II duly filled up. The proposals for release of 2nd installment are required to be accompanied with the checklist at Annex-III.

Physical and Financial progress:

For funds received under the scheme, States / UTs would be required to provide Quarterly physical and financial progress reports as per proforma at Annex-IV. Names of individual Gram Panchayats and photographs of Panchayat Ghars being constructed are also required to be sent with the proposal for release of 2nd installment. In addition to the quarterly progress reports to be sent in hard copy, Physical / Financial progress is required to be uploaded on the PlanPlus software and the Monthly Progress Reporting System (MPReS) on the RGSY portal page in the National Panchayat Portal at .

Fund flow mechanism:

The grants under the scheme would be released to an Autonomous Organization nominated by the Panchayati Raj Department of States / UTs. For this purpose, a separate bank account shall be opened by the Autonomous Organization. The detail of the nominated Organization and the bank account, as per AnnexV is required to be furnished along with the proposal.

Audit of Work:

Regular physical and financial audit shall be carried out for each project at the end of the financial year. The audit of the accounts shall be done either by Local Fund Auditors or by Charted Accountants empanelled with the State Government or the State Accountant General. The audit reports together with action taken on the Auditors observations is required to be submitted along with the proposal for release of 2nd installment of grants.

Social Audit and Monitoring:

Apart from informing the Gram Sabha about the progress and quality of the work, boards shall be displayed at work sites indicating name of the scheme(s) and the source from which the Panchayat Ghars are being funded to enable the local people to know about the scheme.

Submission of Utilisation Certificate and Audit Report:

The Autonomous Organization to whom funds are released will furnish Utilisation Certificate and Audit Report through the State Governments / UT Administrations in the format prescribed at Annex-VI.

View of BNRGSK/Panchayat Ghar Building for Standard General Design

View of BNRGSK/Panchayat Ghar Building in Hilly Areas

View of BNRGSK/Panchayat Ghar Building in Coastal Region (Boat Keel Roof)

View of BNRGSK/Panchayat Ghar Building in Heavy Rain / Snowfall Areas

Annex-II

Government of _________________

Checklist for Release of 1st installment of Grants for Construction of Gram Panchayat Ghars in non-BRGF Districts of State /UT under Rashtriya Gram Swaraj Yojana (RGSY).

Sl. No.

1.

Name of State

2.

Details of non-BRGF districts of State

No. of Districts

No. of Blocks

No. of GPs

a)

Number of GPs with Panchayat Ghars in non-BRGF districts of State

b)

Number of GPs without Panchayat Ghars in non-BRGF districts of State

c)

Number of Gram Panchayat Ghars proposed for construction in non-BRGF districts

(In case not applicable strike off)

3.

Whether in past, the State Government has taken financial assistance for new construction/ upgradation of Gram Panchayat Ghars in non-BRGF districts. If Yes, the number of Gram Panchayat Ghars new constructed/ upgraded.

4.

Whether the proposal has been recommended by the State Government.

5.

Total cost of proposed project as per present norms (calculation sheet to be annexed).

6.

Central Share

7.

State share. (The State share may be calculated by dividing Central share with digit 3.)

8.

Whether provision for State share (25%) has been kept in the current BE of the State or whether the same has been committed by the State Government (Please attach supporting document).

9.

Whether any Utilization Certificate is pending for previous releases under the scheme. If so, details thereof.

10.

Whether State Government has defaulted in providing its share on 75:25 basis with regard to release of earlier Central Share.

11.

Whether the proposal conforms to the guidelines. If there is any deficiency, please indicate.

Date :

Signature

Name & Designation of the Authorized Officer

of the State/UT (With Seal)

Annex-III

Government of _________________

Checklist for Release of 2nd installment of Grants for Construction of Gram Panchayat Ghars in non-BRGF districts of State /UT under Rashtriya Gram Swaraj Yojana (RGSY).

Sl. No.

1.

Name of State

2.

Details of Gram Panchayat Ghars.

a)

Number of Gram Panchayat Ghars proposed for construction during the submission of proposal in non-BRGF districts of State

b)

Number of Gram Panchayat Ghars constructed with the 1st installment in non-BRGF districts of State

3.

Number and date of sanction of 1st installment of Central share

4.

Whether physical progress report has been submitted for the first Phase of construction

5.

Whether physical progress report conforms to the approved targets.

6.

Whether Utilisation Certificate for the 1st installment submitted or not.

7.

If response to Sl. No. 6, is in the affirmative, what is the percentage of utilisation.

8.

Whether Utilisation Certificate with respect to earlier release is pending, if so, details thereof.

9.

Whether Audit Report for the 1st installment is submitted.

10.

75% share of Central Government (2nd installment)

11.

25% share of State Government(2nd installment)

12.

Whether provision for State share (25%) has been kept in the current BE of the State or whether the same has been committed by the State Government (Please attach supporting document)

Date:

Signature

Name & Designation of the Authorized Officer

of the State/UT (With Seal)

ANNEX IV

MINISTRY OF PANCHAYATI RAJ

RASHTRIYA GRAM SWARAJ YOJANA

PROFORMA FOR QUARTERLY PHYSICAL/FINANCIAL PROGRESS REPORT

UNDER INFRASTRUCTURE DEVELOPMENT COMPONENT

PART A - PHYSICAL REPORT FOR CONSTRUCTION OF PANCHAYAT GHARS

(To be given for each year separately if grants released in more than 1 year)

Target for the year

Achievement during the year

Present Stage of completion

Work remaining to be done

During the quarter

Up to the quarter

PART B - FINANCIAL REPORT

Opening balance as on 1st April

(in lakh)

Grants received during the year

Purpose of the grants

Expenditure incurred during the year

Percentage utilisation

Balance amount remaining

During the quarter

Up to the quarter

Annex-V

Agency Registration

Type of Registration

State Institute or Autonomous Body or State PSU or Registered Society (Govt. Autonomous Bodies)

Agency Name

Act/Registration No.

Date of Registration (DD/MM/YYYY)

Registering Authority

State of Registration

TIN/TAN No.

Address Line-1

Address Line-2

Address Line-3

City

State

District

PIN Code

Contact Person

Phone

E-mail

Unique Agency Code

To be filled by MoPR

Scheme

Rashtriya Gram Swaraj Yojana

Bank Account Number

IFSC Code of the Bank Branch

Agency Name as per Bank

Address of Bank

(Complete with PIN code)

Branch

Annex-VI

No....................................

Government of ................

Department of .................

Revised Form of Utilisation Certificate

Sl. No.

Item

Letter No. and Date

Amount

Central Share

State Share

Miscellaneous receipts (interest etc.)

Total

1.Certified that a sum of Rs...........................only was received by........................................(as the case may be) as Grants-in-aid during..........................from Government of India as per details given above. Further, a sum of Rs.......................was received from the State Government during.....................as the State share. Further, a sum of Rs......................being unspent balance of the previous year.........................was allowed to be brought forward for utilisation during the current year. The other miscellaneous receipts as given above during the year were Rs.........................

2.It is also certified that out of the above mentioned total funds of Rs......................, a sum of Rs....................only has been utilised for the purpose for which it was sanctioned. It is further certified that the unspent balance of Rs. .......................only was remaining at the end of the year has been allowed to be utilised for the Programme next year.

3.Certified that I have satisfied myself that the conditions under which the grants-in-aid was sanctioned have been duly fulfilled/are being fulfilled and that I have exercised the following checks to see that the money has been actually utilised for the purpose for which it was sanctioned.

(i)

The Agency's statement of accounts w.e.f...............to................have been duly

audited by Chartered Accountant and are enclosed / would be forwarded by

....................(please specify the date).

(ii)

It has been ensured that physical and financial performance has been according

to the requirements as prescribed in the Guidelines issued by Government of

India / State Government.

4.The utilisation of the aforesaid funds has resulted in the following:-

(a)Outcomes (to be laid down in brief and verifiable terms)

i)........................................................................................................................................ii)......................................................................................................................................

(b)Outputs (to be laid down item wise in measurable terms)

i)..............................................................................................................................

ii).............................................................................................................................

Date........... Signature

Name

Designation

(Stamp to be affixed)

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Ministry of Panchayati Raj, Government of India