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AQUATICS FORUM2019

WELCOME

Aquatics Committee

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Joint Committee of the County & School Boards

Mission to advise on matters related to Arlington’s In-School Aquatic Centers

Responsibility to engage and represent aquatic stakeholders

The Aquatics Committee

Committee Members

Cynthia Hilton (APS), Chair Marilyn Judson, (DPR) Vice Chair

MacKenzie Kearney (APS) Janet Echers (DPR)

Guy Land (APS) Ludmilla (DPR)

Ron Kampeas (APS) Howard Seamens (DPR)

Kristi Sawert (APS) Carla Fletcher (DPR)

Helena Machado (APS) Staff Liaison Jennifer Lainhart (DPR) Staff Liaison

https://commissions.arlingtonva.us/sports-commission/aquatics-committee/

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AQUATICS FORUMOverview

Welcome Operations Review 2018 - APS Operations Review 2018 – DPR FY 2020 Budget Proposals % Consideration County Manager’s Proposed Budget – DPR Superintendent’s Proposed Budget – APS Aquatics Committee Cost Recovery

Framework Stakeholder Input

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Arlington Public Schools

Aquatics Management Office

Operations Review

2018

www.apsva.us/aquatics

Aquatics Management

VisionSafe, welcoming and clean aquatics facilities for students and residents

MissionProvide Arlington students and

residents with aquatics facilities that are clean, safe and welcoming, and

that offer opportunities to participate in aquatics instruction, fitness, and

recreation activities

APS Instruction

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Student participation in

APS Water Safety & Lifetime Fitness Program

APS Instruction

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• Core Components:• Basic Aquatic Skills• Aquatic Safety • Aquatic Fitness• Aquatic Recreation

• Students:• 3rd & 4th Grades

• Five Hours Instruction• 9th & 10th Grades

• 12-15 Hours• Electives

www.apsva.us/aquatics/swimming-water-safety-instruction

Interscholastic

Swimming & Diving

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0

50

100

150

200

250

300

350

400

2011 2012 2013 2014 2015 2016 2017 2018

Interscholastic Swim & Dive Participation

Middle SchoolSwimming & Diving High School

Community Participation

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• Drop-In Swimmers:• General Admission Splashes = 35,000• Members/Pass Holder Splashes = 118,033

• Rental Groups (>52,000 Splashes)• Swim & Dive Teams• Synchronized Swimming• Water Polo• Swimming Clinics• SCUBA Diving

• Lifeguard Training (60 Participants)

Safety & Lifeguard Management

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Rescue-Ready Aquatic Response Team!

Staff Training

Safety & Lifeguard Management

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Staff Training

New Lifeguard Chairs

Sit – Stand – Scan

Facilities Updates

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We got BIG FANS

Yorktown

Wash-Lee

Wakefield

Facilities Updates

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New &

Resurfaced

Diving Boards

Wash-Lee I-pool UV

Facilities UpdatesYorktown

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Installed New LED Overhead Lights

Low Energy/Low Maintenance

Renovations to Family

Changing Room

Specialty Programs

Water Adventure Camp

Mini & Splash Camps

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SKWIM & Water Polo

APS Aquatics Camps

Specialty Programs

SCUBA

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Community Outreach

Teen Summer Expo

Summer Activities Fair

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Lifeguard Training

WANTED -LIFEGUARDS

Fiscal Accountability - 2018 APS Expense Budget FY 2018 – $2,168,488

Actual Expenses FY 2018 – $1,911,409

APS Revenue (Community Swim/Rentals)

Revenue Estimate FY 2018 – $1,180,000

Actual Revenue FY 2018 – $1,008,112

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-

500,000.00

1,000,000.00

1,500,000.00

2,000,000.00

2,500,000.00

Fiscal 2011 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020

Expenses vs Revenue

Expenses Total Revenue Budget Expenses

Funding Sources - History

-

200,000.00

400,000.00

600,000.00

800,000.00

1,000,000.00

1,200,000.00

Fiscal 2011 Fiscal 2012 Fiscal 2013 Fiscal 2014 Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020

Funding Sources

DPR Transfer Total Revenue APS Funding

Drop-In and Rentals

Revenue History

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FiscalYear

Fee Revenue by SourcesTotal

CommunityOperating

HoursAdmissions Rentals

2015 $ 789,499 $ 249,316 $ 1,038,815 12,888

2016 $ 694,380 $ 353,388 $ 1,047,768 11,076

2017 $ 699,158 $ 410,616 $ 1,109,774 11,076

2018 $ 694,241 $ 313,871 $1,008,112 10,788

2019 10,788

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Arlington Public Schools

Aquatics Management Office

Budget Development 2020

Superintendent’s Proposed Budget FY 2020

Aquatics Facilities Management Projected Revenue - Same as 2019 -$

Budgeted Expenses - UP $21,934

Salaries and Benefits Adjustments Salaries are adjusted for a step increase for eligible

employees and for changes resulting from retirement, separation, or reclassification.

Fringe benefits are adjusted based on rate changes, staffing changes, and historical trends.

New Funding Utility accounts included electricity, heating fuel and water are

reduced by $25,000

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Local Jurisdictions FeesCurrent General Admission Fees – 2019

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General Admission

Fairfax AlexandriaArlington

2019

Resident ResidentNon-

ResidentResident

Non-Resident

Adult 10.00 8.00 12.00 6.30 8.40

Youth 6.50 5.00 7.00 2.65 5.25

Child Free Free 4.00 2.65 5.25

Senior 6.50 8.00 12.00 4.00 8.40

Student 6.50 N/A N/A 5.75 8.15

Fee Changes - 2020

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Daly Admission Current 2019 Fiscal 2020*

Adult Resident 6.30 6.00

Adult Non-resident 8.40 8.00

Children Resident (Under 18) 2.65 2.50

Children Non-resident (Under 18) 5.25 5.00

Seniors (62+) Resident 4.00 3.85

Seniors (62+)Non-resident 8.40 8.00

Student Resident (College ID) 5.75 5.50

Student Non-Resident (College ID) 8.15 7.75

Contingent on County Board Approval of

County Manager’s Proposed Budget

APS Budget 2020 - Calendar

Date Event

February 28 Presentation – Superintendent Proposed FY 2020 Budget

March 28 Public Hearing - Superintendent’s Proposed FY 2020 Budget

April 2 Public Hearing – County Manager’s Proposed FY 2020 Budget

April 4 Public Tax Rate(s) Hearing

April 11 School Board’s Proposed FY 2020 Budget (Action)

April 12 School Board’s Presentation to the County Board

May 2 Public Hearing – School Board’s Proposed FY 2020 Budget

May 9 School Board Action – Adopted FY 2020 Budget

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Aquatics Committee

Cost Recovery

Recommendations

Fiscal 2020 Budget

Aquatics Committee -Cost Recovery RecommendationsWhat is the problem?

Not all County pool users are paying their fair share of operating & maintenance (O&M) costs

Inadequate County tax support transfers burden to APS

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Fee-Setting History

FY 2010 – Established by County 15% increase on admission /No increase in rental fees

FY 2011 – No increases

FY 2012 – Adopted by School Board 10% increase on admission /15% increase on rental fees

FY 2013 - No increases

FY 2014 - 20% increase on rental fees

FY 2015 – Effective July 1, 2015 (FY16)

10% increase on general admission

15% increase on rental fees

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Cost Recovery RecommendationsFY 2018

Program Responsibility

User Group

Percent of Splashes

(Admissions)

FY 2018

PercentTax Support

PercentUser FeeSupport

APS Programs

17% 100% 0%

CountyDrop-in Swimmers

31% 9%(100% APS)

91%

CountyDPR Registrants

41% 100%(29% DPR/71%

APS)

0%

APSRentals

11% 0% 117%

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Aquatic Committee’s Cost Recovery Framework

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● Create a cost-recovery framework that is:

• Fair to all users

• Simple for patrons to understand

• Repeatable for staff to implement

• Transparent and accountable for the public

Aquatic Committee’s Cost Recovery Framework

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● Used a per/Splash Model

● Total costs are divided by total admissions; this amount becomes the base rate

● The base rate becomes the single-admission adult fee; all other fees are discounted from that fee

● The total of all discounts equals the amount of tax support needed

Framework Summary

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Tax Support

AgencyTax SupportAssignment

Admission Charge Fee/Tax support Ratio

CURRENTReimbursement

RECOMMENDEDReimbursement

100% APSPrograms17%

User Fee: 0%Tax Support: 100%

User Fee: 0%Tax Support: 100%

CountyDrop-inSwimmers31%

User Fee Tax Support

Adult 100% 0%

Students 80% 20% User Fee Tax Support

Seniors 70% 30% Adult 100% 0%

Children 40% 60% Students 80% 20%

Misc. Discounts for Membership Pkgs./Passes

Seniors 70% 30%

CountyDPRRegistrants41%

User Fee: 0%Tax Support: 13% (Annual Tax-support Transfer)

Children 40% 60%

Misc. Discounts for Membership Pkgs./Passes

0% APSRentals11%

User Fee: 100%Tax Support: 0%

User Fee: 100%Tax Support: 0%

Win-Win Outcome

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Costs/Revenue FY 2018

Actual

Projected Using

Framework

Percent Tax Support for Community Swim 58% 30%

Percent Total Tax Support 59% 34%

Percent Total Fee Revenue 41% 66%

Individual Single Swim Fees FY 19 Actual

FY 20 Proposed

Projected Using

Framework

Baseline Cost/Swim $6.30 $4.70

Adult Fee – Res $6.30 $4.70

Senior Fee (<30%) Res $4.00 $3.25

Student Fee (<20%) Res $5.75 $3.75

Child Fee (<60%) Res $2.65 $1.85

Proposal Comparison

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Program Responsibility User Group %

Number of Splashes478,643*

O&M Costs$2,241,562Cost/User Group %

County Manager’s/Superintendent’s FY 2020 Proposals

(+$109,527 tax support & $150,000 DPR fee/$6.30/splash)

County Manager’s FY 2020 ProposalsSuperintendent’s Fee Rollback Option

(+$109,527 tax support & $150,000 DPR fee/$6.00/splash)

Aquatics Committee FrameworkBased on % Total Splashes($4.68; fee rounded to $4.70)

Tax Support

$1,100,303

O&M Projected Revenue

User Fees$1,141,259

PercentTax

Support

PercentUser FeeSupport

Tax Support$1,123,099

O&M Projected Revenue

User Fees$1,118,463

PercentTax

Support

PercentUser FeeSupport

Tax Support$1,306,198

O&M Projected Revenue

User Fees$935,364

Percent Tax

Support

PercentUser FeeSupport

APS Programs17%

81,108 $381,066 $381,066 $0 100% 0% $381,066 $0 100% 0% $381,066 $0 100% 0%

CountyDrop-in Swimmers31%

148,619 $694,884

****

$0(DPR***)$18,277(APS)

$676,607(avg $4.55/

splash)^

3%(100% APS)

93% $0(DPR***)$11,799(APS***)$29,274**

$653,811(avg $4.40/

splash)^

9%(100% APS)

91%

$857,052(DPR***)

$0(APS***)$68,080**

$620,712(avg $1.80/

splash)^

62%(100% DPR)

38%

CountyDPR Registrants41%

196,474 $919,040 $396,515 (DPR***)$304,445(APS***)

$68,080**

$150,000(avg $0.76/

splash)^

84%(52% DPR/48% APS)

16% $396,515 (DPR***)$333,719(APS***)$38,806**

$150,000(avg $0.76/

splash)^

84%(52% DPR/48% APS)

16%

APSRentals11%

52,442 $246,572 $0($68,080)

$314,652^^ 0% 128% 0%($68,080)

$314,652^^ 0% 128% 0%($68,080)

$314,652^ 0% 128%

*Rental revenue surplus. Proportional share distributed in $6.00 base rate scenario; not in $6.30 scenario because share would be more than tax support needed.

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Questions & Feedback

Your Input Matters!

Please complete the Annual Customer Satisfaction

online or SCAN HERE

www.apsva.us/aquatics

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Scan Here

Your Input Matters!

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Do you think all pool users should be charged fees to cover O&M costs? Citizens are not asked to pay O&M costs at community centers. For decades, the largest group of community swimmers have not paid for O&M pool

costs.

If there are user fees, do you think that all pool users should pay fees at the same rates?

Do you support fee “discounts” that are currently provided for seniors and children and to those who purchase memberships or multi-admissions passes?

Under the current Budget proposals, APS would pay almost half of the tax support needed to bridge the gap between fee revenue and total costs of the County’s pool

use. Does it matter to you whether APS or the County provides the tax support needed to cover O&M costs of the County’s use of the pools?

Should any tax support be provided? Should 100% of O&M costs be recovered through fees?

Are there other aquatic issues that you would like to comment on?