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Forthcoming in Parliamentary Affairs Participatory adaptation in contemporary parliamentary committees Carolyn M. Hendriks, Sue Regan and Adrian Kay The Crawford School of Public Policy Australian National University, Canberra, Australia E: [email protected] E: sue.regan@ anu.edu.au E: [email protected]

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Page 1: Forthcoming in Parliamentary Affairs · Parliamentary committees represent an influential case of institutional adaptation to the changing nature of modern politics as, in recent

Forthcoming in Parliamentary Affairs

Participatory adaptation

in contemporary parliamentary committees

Carolyn M. Hendriks, Sue Regan and Adrian Kay

The Crawford School of Public Policy

Australian National University, Canberra, Australia

E: [email protected]

E: sue.regan@ anu.edu.au

E: [email protected]

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Participatory adaptation in

contemporary parliamentary committees

ASBTRACT

Contemporary parliamentary institutions operate in a dynamic participatory and digital

context. Recent studies demonstrate that many parliaments are rethinking how they reach

out to the public in this changing environment. This article discusses the findings of

empirical research that examined how and why parliamentary committees are adapting their

public engagement practices. Parliamentary staff in six Australian parliaments were

interviewed about the forms and extent of participatory adaptation in their committee

systems, away from standard practices, such as written submissions and formal public

hearings. The research finds while committees continue to rely heavily on standard

practices, many are experimenting with novel forms of public outreach and engagement.

This includes taking steps to boost their public presence, particularly online; expanding

who they engage in committee inquires and how they go about this; and building

consultative capacity of committee members and affected publics. The article argues that in

an era of significant political and digital change, parliamentary committees need to adopt a

more strategic approach to participatory reform to better connect and represent diverse

publics.

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Participatory adaptation in contemporary parliamentary committees

INTRODUCTION

The changing nature of contemporary political participation has implications for the work

and legitimacy of legislatures. Citizens are turning away from formal political institutions

as evidenced by declining party membership, voting turnout, and trust in political

institutions (Mair, 2013; Wattenberg, 2002). Many citizens are distrustful of elites and

established institutions and this has severely weakened the capacity of political parties and

elections to deliver legitimate and effective popular political representation (Mair, 2013).

At the same time, citizens are finding alternative ways to communicate and express their

political preferences and engage in politics (Dalton, 2014; Theocharis and van Deth, 2016).

Many of these informal opportunities have been afforded by information communication

technologies (ICTs) enabling citizens to form groups and networks with those who share

similar views (Allen and Light, 2015). Social media platforms, such as Facebook, have also

given advocacy groups the opportunity to quickly mobilize large numbers of supporters and

to coordinate online and offline campaigns (Mercea, 2012).

Collectively, these features of contemporary politics are changing how people view and

engage in elections, political parties, political mobilisation and citizen participation

(Dalton, 2014; Theocharis and van Deth, 2016). Yet the response and adaptation of extant

parliamentary institutions to the dynamic nature of modern political participation remains

unclear. As the political processes of dealignment and realignment play out, the structure

and organisation of mass parties is unsettled and undermined presenting legislatures with

uncertainties and surprises (Flinders, 2015), potentially straining legislative practices, such

as those in committees, that are predicated on mass party democracy. The changing

communicative landscape also presents legislatures with new opportunities and risks. ICTs,

for example, have enabled legislative institutions and their members to communicate and

engage with citizens directly via websites, Blogs, YouTube and social media platforms,

such as Twitter and Facebook (e.g. Hansard Society, 2013; Leston-Bandeira and Bender,

2013). Yet the digital era has also intensified the mediatisation of political communication,

fuelling the spread of misinformation and political polarisation (Sunstein 2007). Politics is

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faster and more reactive than ever before (Stoker et al., 2016); issues that make it on the

public agenda change rapidly from day to day under the pressure of 24/7 news cycles and

interventions from social media (e.g. Maireder and Schlögl, 2014).

In this article, we consider how parliaments are adapting their practices in the dynamic

context of contemporary political participation. Are they continuing to operate with

standard routines, or are they reforming their practices given the opportunities and risks of

partisan dealignment and digital technologies? To explore this question, we draw on

empirical insights from the committee systems of six Australian Parliaments. More

specifically, our study examines how contemporary parliamentary committees in Australia

are communicating and engaging with the public in their inquiry work, and explores the

forms and extent of adaptation away from standard participatory practices such as written

submissions and formal public hearings. In six Australian parliaments, we interviewed 25

senior committee staff (Assistant Clerks, Secretaries and Executive Officers)1 to explore

what procedures their parliamentary committees currently use to engage with the public,

and the extent of any experimentation with non-standard participatory practices. Their

views and experiences provide a unique lens for understanding the diverse range of

practical adaptations that committees are making to engage affected publics.

This research is particularly timely as parliamentary committees sit at the crossroads of a

number of current trends in political participation. First, declining membership in political

parties affects the capacity of committees to act as effective vehicles for agenda setting and

political representation, which in turn influences which issues are delegated to committees.

This has put some committees under pressure to provide more diverse avenues for public

input to ensure that the concerns of potentially affected publics are represented and

considered in committees’ deliberations. Second, for many citizens, ‘issues’ have become

the central avenue through which they informally participate in politics (Bang, 2009). For

parliaments, this means that the public interest in parliaments is less about the theatre of the

assembly and more towards debates on issues that matter to the public. More than ever

before, parliamentary committees and the participatory opportunities they offer have

become important sites of political expression and representation (Dermody et al., 2006;

1 The Parliaments have been generically labelled to protect the anonymity of our interviewees.

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Pedersen et al. 2015). Third, as legislatures work to rebuild public trust in democratic

institutions (Leston-Bandeira , 2012a), committees represent an overlooked yet important

site for democratic renewal because of their capacity to engage citizens and listen to their

concerns (Hendriks & Kay 2017). Indeed, in an age of declining mass democracy, the

burden on committees to engage and represent the public would seem greater than ever:

they represent one of the few remaining parts of the political system that actively facilitates

public input, listening, deliberation and public judgment (Bächtiger, 2014).

Our article offers important insights into how committees in Australian parliaments are

engaging the public in parliamentary inquiries, and the extent to which they are adapting (if

at all) their standard participatory practices. We begin by discussing the public aspects of

parliamentary committees and the role of public engagement therein. Next, we present our

qualitative study of public engagement in parliamentary committees across six Australian

parliaments. We find that some committees are adapting the way they have conventionally

engaged with the public, but change is modest, highly variable by issue, and undertaken in

a cautious and ad hoc fashion. We discuss the types of adaptations and the drivers and

barriers to participatory reform in committees. In the final sections of the paper, we argue

that committee systems need to adopt a more strategic and coordinated approach to

participatory reform if they are to remain publicly relevant and fulfil their potential as sites

of political representation.

PARLIAMENTARY COMMITTEES AND PUBLIC ENGAGEMENT

Parliamentary committees represent an influential case of institutional adaptation to the

changing nature of modern politics as, in recent history, they have been sites of reform. For

example, the UK’s current structure of select committees was introduced in 1979 in

response to a diagnosis of excessive executive dominance, the so-called ‘elective

dictatorship’, alongside a turbulent decade in politics around questions of Scottish

nationalism and EU membership. More recently the British Parliament in 2010 reformed

how select committee chairs and members are chosen following the report of the ‘Wright

Committee’ (Russell, 2011).

Despite their capacity for reform, committees have escaped much of the empirical attention

in recent literature on the relationship between citizens and parliaments. To date, most

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empirical research on public engagement in parliaments has centred on either outreach

programs (Clark and Wilford, 2012) or specific participatory innovations such as e-

petitions, social media, or surveys (Leston-Bandeira and Bender, 2013; Lindner and Riehm,

2011). Alongside such studies has been a more applied literature on how to make

parliaments more accessible to citizens (e.g. Fox, 2011; Hansard Society, 2011;

Williamson, 2013). Scholars have also discussed the changing political and participatory

context of parliaments (e.g. Leston-Bandeira, 2012b; 2014), and the parliamentary uptake

(and participatory challenges) of digital technologies (e.g. Leston-Bandeira and Bender,

2013; Missingham 2011).

Specific empirical studies of public engagement in parliamentary committees are rare.

Instead much of the empirical work has focussed on the impact of committee work (e.g.

Hindmoor et al., 2009; Benton and Russell, 2013) or on specific trends in committee

reporting (Halligan and Reid, 2016). More recently there have been studies examining the

impact of particular parliamentary reforms on participatory practices in committees, for

example, changes in the British Parliament in 2012 to make public engagement a ‘core

task’ for all select committees (Flinders et al., 2015). There have also been some recent

studies aimed at ‘taking stock’ of engagement practices in specific parliaments, for example

in the Scottish parliament (McLaverty and Macleod, 2012) and the Western Australian

parliament (Drum, 2016). Our research builds on this nascent literature on parliaments and

their publics by offering novel insights into how and why committees are adapting their

participatory practices. Before discussing the findings of this research, we first provide an

overview of Australian parliamentary committees – the focus of our empirical analysis.

PUBLIC ENGAGEMENT IN AUSTRALIAN PARLIAMENTARY COMMITEEES

Australia’s political system is a federal system that draws heavily on the traditions of

Westminster parliamentary tradition - often dubbed ‘Washminister’ (Thompson, 1980). It

provides a diverse parliamentary context with eight parliaments − one at the Federal level

and seven at the state (and territory) level. All eight parliaments in Australia have their own

committee system. All but three parliaments have two houses each with its own standing

committees (which are appointed for the life of a Parliament and serve investigatory or

scrutiny roles), select committees (appointed for a specific purpose and having a limited

life) and domestic or internal committees (which focus on the operation of the parliament).

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In bicameral parliaments, joint committees are common where members from upper and

lower houses consider issues that require simultaneous inquiry from both houses. In terms

of composition, committees in Australian parliaments are predominantly populated by

members of the governing party and official opposition, despite the increase in minor party

representation in some parliaments due to electoral reforms.

Australia represents a ‘most likely’ case of participatory adaptation in parliamentary

committees. It is a nation that is regularly cited internationally as a world leader in

participatory governance and democratic innovation, particularly in executive government

at the local and state level (see Carson and Hartz-Karp, 2005; Hartz-Karp 2005).

Australian-based scholars are also at the forefront of research and experimentation in

innovative forms of public engagement (e.g. Carson et al, 2013; Weymouth and Hartz-

Karp, 2015) and deliberative democracy (e.g. Curato et al, 2017). Surveys also find that

many Australians are supportive of greater citizen participation in their democratic system

(e.g. Evans and Stoker, 2016). New participatory opportunities and platforms are also

opening up through digital technologies (e.g. Vromen, 2007), with Australia having one of

the highest rates of internet and smartphone usage in the world (Pew Research Center,

2016).

Some Parliaments across Australia have been scrutinising the participatory practices of

their committees. For example, the Federal Parliament’s Standing Committee on Procedure

tabled a report Building a Modern Committee System and recommended that committees

improve the way they communicate with the public and do more to adapt to emerging

information technology (House of Representatives, 2010). There have also been some

documented cases of parliamentary committees experimenting with innovative forms of

public participation (e.g. Dermody et al 2016; Hendriks 2016), and survey research that

finds that some committee chairs are keen to expand how they communicate with the public

(e.g. Drum, 2016).

Public engagement in Australian parliamentary inquiries typically proceeds as follows:

• Identifying key stakeholders/publics

• Notifying the public about the inquiry and calling for (written) public

submissions

• Conducting any relevant site visits or ‘inspections’

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• Convening public hearings with invited witnesses

• Tabling the committee report in parliament as a public document

This standard participatory procedure is designed to address the terms of reference of an

inquiry and produce a report based on evidence. Most committees in Australian parliaments

shape their public engagement practices to fulfil their role as ‘collectors, collators and

reporters’ of policy evidence. Some participatory practices fulfil the evidentiary

requirements of parliament better than others. Parliamentary privilege guides the collection

of evidence by imposing a formality on the processes of evidence-collection.2 Thus, for

public input to count as ‘parliamentary evidence’, the source needs to be identifiable (i.e.

comments needs to be attributable) and it needs to be on the public record (Derigo, 2009).

For this reason, committees in Australian parliaments make a strong distinction between

formal and informal proceedings. Formal proceedings, such as written submissions and the

calling of witnesses to public hearings, allow parliamentary privilege to be easily granted.

Informal proceedings include site visits, meetings, seminars and roundtable discussions.

Informal proceedings can be used for a range of purposes (preliminary scoping exercises,

collective discussions, garnering community views) but in most cases do not constitute

formal evidence because they are not conducted as formal meetings of committees and

traditionally are difficult to capture on public record. However, as we show further below,

changing participatory practices are blurring the distinction between informal and formal

proceedings as, supported by technology, some committees are enabling a greater range of

public input to be captured for the public record.

TYPES OF PARTICIPATORY ADAPTATION

To examine how Australian parliamentary committees are adapting their standard

participatory practices to their changing political and digital context, we undertook a

2 In all Australian parliaments, parliamentary privilege applies not only to elected representatives

but to anyone taking part in proceedings of Parliament, such as witnesses appearing before

committees (Parliament of Australia, 2017). The proceedings of committees are accepted as

proceedings of Parliament and, thereby, attract the same privileges and immunities as Parliament

itself. The main immunity is the right of freedom of speech, long regarded as essential to allow

Parliament and its committees to conduct inquiries effectively without ‘interference’ (Parliament of

Australia 2017).

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qualitative study of six parliaments across Australia (state parliaments in the Australian

Capital Territory (ACT), New South Wales (NSW), Victoria, Queensland and Western

Australia (WA) and the federal parliament). In each parliament, we conducted semi-

structured interviews with parliamentary staff whose work includes managing and

convening public engagement for committees (25 interviewees in total).3 The interviews

also explored the drivers and barriers to participatory adaptation. In addition to interview

data, the research draws on relevant secondary documentation, such as committee reports,

internal parliamentary documents, and articles and papers from practitioners working in

committee systems across Australia.

The interviews revealed that staff working for Australia’s parliamentary committees place a

high value on public input into the work of committees. It is seen as central to the

committee process and public submissions and other forms of input are considered to be

highly valued by elected representatives. Staff offered many examples of how committees

have been seeking new or alternative ways of connecting and engaging with the public. The

extent of participatory adaptation varied from committees experimenting with one new

approach (for example, convening a roundtable discussion in addition to public hearings) to

other committees that have embraced multiple participatory innovations. Consider, for

example, the Federal inquiry into the Child Support System (House of Representatives,

2015) that had a community engagement strategy entailing an on-line questionnaire,

community statements, ‘snapshots’ (written inquiry updates) and YouTube clips used

throughout the inquiry.

Our analysis of interviews with committee staff suggests that four main types of

participatory adaptation have been occurring in different parliamentary committees across

Australia.

Adaptation 1: Employing new ways to promote and publicize committee work

Committees in Australian parliaments are employing new ways to make their inquiries

more visible to the public. Many parliamentary committees now use the internet to

3 Within the six parliaments, we interviewed staff from eight different houses. In the federal and

Victorian parliaments, we were able to include both the upper and lower houses.

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announce and publicise an inquiry and some use social media platforms, such as Twitter or

Facebook, to announce or invite public input. For example, Twitter was used to advertise

the New South Wales inquiry into water augmentation (NSW Parliament, 2016a). These

adaptations reduce the reliance of committees on advertising in print newspapers, which is

increasingly considered costly and ineffective. Reforms also included making greater use of

specialist media outlets to target certain groups, such as using local or regional media as

well as professional journals. To improve public awareness about particular inquiries,

some committees have used inquiry-specific branding and have designed inquiry logos,

pamphlets and digital flyers. The Federal Parliament has been active in this regard, for

example, the House of Representatives designed a logo and flyer for their inquiry into

educational opportunities for Aboriginal and Torres Strait Islander Students (House of

Representatives, 2016). Here an underlying motivation for participatory adaptation is to

help the public differentiate ‘this particular inquiry’ from previous or other on-going

inquiries. More user-friendly summary reports have also been used to improve accessibility

of public communication.

Adaptation 2: Using digital interfaces to collect and manage public input

Committees are also making use of digital technologies to collect and manage public input.

For example, some committees have been experimenting with using online questionnaires

to elicit input from relevant groups and citizens. For example, some committees use on-line

questionnaires to translate complex terms of reference into simple questions, and this can

help elicit evidence from affected publics who might be deterred from providing input. For

example, the Victorian Assembly developed an on-line survey to encourage young people

to contribute to their farming inquiry (Parliament of Victoria, 2012).

Digital technologies are also used by committees to manage large volumes of public

submissions. The rise of online activism and mobilisation has meant that for some high

profile or controversial inquiries committees can be overwhelmed with public input

especially when they come in the form of an on-line campaign pro forma (for example that

has been promoted by a particular advocacy group). In some cases these e-campaigns do

not speak to the specific terms of reference of an inquiry. To deal with mass forms of public

input some committees have developed sophisticated ways to manage public inputs, most

frequently by using their own tailored on-line questionnaire or pro-forma submission. For

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example, the Senate anticipated receiving significant public interest in their consultation on

Dying with Dignity legislation (Senate, 2014) and designed a pro-forma submission on

their website. Over 4,700 submissions were made via the pro-forma. The aforementioned

Social Policy and Legal Affairs Committee’s 2014 inquiry into child support received over

11,000 questionnaire responses (House of Representatives, 2015). According to committee

staff, this driver for innovation is both about finding better ways to deal with larger

volumes, but also channelling public input into a format that is more ‘usable’ because it can

easily be treated as a public submission (being relevant to and prepared for the inquiry.)

Adaptation 3: Increasing accessibility to affected publics

Committees in Australian Parliaments are also taking steps to be more accessible to

affected publics. Some committees, for example, have reduced the formality of public

hearings by offering interested people the opportunity to make shorter personal statements,

which are then recorded and transcribed by Hansard. For example, at public hearings to

discuss the ‘No Jab, No Pay’ federal legislation (which sought to tie the receipt of welfare

payments to a child’s immunisation record) (Senate, 2015), community members were able

to self-nominate, register and make short two-minute statements. In the Federal Joint

Standing Committee on the National Disability Insurance Scheme (Parliament of Australia,

2015a), formal written submissions were dispensed with and the public hearings (whilst

still procedurally formal) were open Town Hall-style forums, with self-registration of

contributors, rather than invited witnesses. For some inquires, committees are making a

number of adaptations alongside formal procedures such as greater use of site visits,

informal community meetings or discussions with affected publics. These informal settings

provide committee members opportunities to learn more about the issues and meet and

listen to affected publics. In many cases, the information brought to light in these more

informal and accessible gatherings do not enjoy parliamentary privilege and are not

published. This effectively means that while more accessible, these informal modes of

public input can have less evidentiary value than a formal public hearing – a theme we

return to in the discussion.

For some issues, committees may undertake extensive outreach work with relevant

stakeholder groups and use these groups as a conduit to access ‘hard-to-reach’ publics. For

example, a publicly trusted organisation may be commissioned to help elicit public input,

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as was the case in the NSW Parliament’s Inquiry into Elder Abuse in New South Wales

when it partnered with the NSW Law Society (NSW Parliament, 2016b) to host a

consultation meeting with 30 Aboriginal Elders.

Adaptation 4: Building participatory capacity

Some parliamentary services are seeking to build the capacity of elected officials and

stakeholders who might participate in the committee process. For example, according to

parliamentary staff of the NSW parliament, a cultural awareness training program is now

run for any committee members involved in inquiries concerning Indigenous affairs. The

same parliament4 also runs workshops for community sector stakeholders on how to engage

effectively with the committee process. These capacity-building adaptations aim to ensure

that members and stakeholders can participate effectively and are equipped to help bring

the voices of marginalised groups into an inquiry. These adaptations suggest that some

committees are looking beyond procedural changes and seeking to shift the broader

participatory culture of those being consulted and those listening.

4 Parliament C, interviewed by authors 22 August 2016.

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CAUTIOUS AD HOC ADAPTATION

While we find evidence of participatory adaptation in Australia’s parliamentary

committees, most committees continue to rely heavily on conventional procedures for

engaging the public, such as written public submissions and public hearings. Adaptation

tends to operate within and alongside these standard procedures for public engagement in

committees. In other words, most committees are cautiously adapting their standard

participatory procedures, rather than embarking on radical reforms. Against the standards

of democratic innovation (Smith, 2009), most adaptations we have identified are not

particularly novel or innovative. Nevertheless, they do signal that parliaments are beginning

to reconsider how they connect and engage with the public.

We turn now to analyse where and why these participatory adaptations are occurring.

According to our interviewees, there is considerable variation in the appetite for, and extent

of participatory innovation within and between Australian parliaments, particularly in the

uptake of social media tools but also more generally.5 Some of this variation reflects the

(inherent) differences between committees, houses and parliaments in Australia. Yet much

of the variation in the form and extent of participatory adaptation is due to the nature of the

inquiry topic. Our analysis finds that participatory adaptation was more common for highly

complex, salient or sensitive policy issues. Examples of innovation are most common in

committees inquiring into social policy issues, such as the work of the federal Joint

Standing Committee on the National Disability Insurance Scheme (Parliament of Australia,

2015a) or the inquiry into Elder Abuse undertaken by one of the Standing Committees of

the New South Wales Legislative Council (NSW Parliament, 2016b), referred to above.

On the one hand, this picture of cautious and piecemeal participatory adaptation suggests

that the standard consultative procedures of Australian parliamentary committees are

adequately serving the needs of committees and their members. Yet on the other hand,

according to parliamentary staff we interviewed in most committees, this is not the case.

Instead, staff questioned the ongoing capacity of traditional approaches to engaging the

public in committee inquiries, particular against the backdrop of declining public trust in

5 In this regard, our findings in the Australian context are consistent with Flinders et al.’s (2015)

research on the British Parliament.

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formal political institutions. More specifically, staff spoke of the potential dangers of

relying solely on conventional participatory processes, arguing that it is imperative that

they reform their participatory practices in order to remain relevant and connected to the

people they serve. Our interviewees expressed concern that they risk being “left behind” or

ignored by the public if they do not change their public outreach and engagement practices.

Others felt that it was essential that parliaments and their committees were at the forefront

of innovating. As one interviewee explained:

“We have to modernise Parliament and make it more relevant to people. We have to

take control ourselves.”6

Drivers and barriers of participatory adaptation

Overall most staff we interviewed were optimistic about the capacity of committees to

adapt to the changing participatory and political conditions of contemporary politics.

Interviewees described how committees and their members are looking for new ways not

only to inform affected publics but to engage with them. However, when committee staff

were probed about where and why participatory adaptations are occurring, we found there

are both drivers and barriers to participatory reform (for an overview, see Table 1).

Table 1: Drivers and Barriers to Participatory Adaptation in Australian

Parliamentary Committees

Drivers Barriers

• Changing public expectations and

participatory preferences

• Dynamic communicative context

• Increased complexity of policy issues

• Changing nature of politicians, parties and

their role in parliament

• Resources

• Parliamentary illiteracy

• Participatory disinterest or fatigue

• Community expectations

• Parliamentary procedures and

parliamentary privilege

According to our interviewees, one of the most significant drivers for adapting participatory

practices in committees is the changing participatory expectations and preferences of the

6 Parliament E, interviewed by authors, 19 September 2016.

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public. For example, some committee staff commented that in their experience the public is

increasingly demanding continual engagement and regular feedback in the form of updates,

newsletters, footage online and via social media. At the same time, staff spoke of the need

for committees to provide opportunities to connect with affected publics beyond ‘evidence-

gathering’. This is especially important for contentious issues where parliamentary

committees have to build and establish public trust and legitimacy before they can consult.

So, for example, they make connections with communities in advance of hearings by

undertaking community scoping visits or arranging informal meetings while doing site

visits.

Relatedly, committee staff in Australian parliaments also commented on the changing

communicative context of contemporary politics. According to many interviewees, digital

technology offers committees opportunities to shift away from standard (and often more

costly) approaches to communicating with the public. For example, rather than advertising

the terms of reference of an inquiry in newspapers, some committees are able to make use

of new communicative opportunities afforded by digital technologies, particularly websites,

email and twitter. For committee staff, this typically means doing the same standard

approaches, plus using alternative communicative platforms.

Committee staff also spoke of how contemporary committees operate in a crowded

communicative space. Citizens can access multiple sources of information across diverse

mediums and this makes the task of attracting public input and promoting informed public

debate more difficult. Some interviewees referred to the danger of committees being

ignored or left behind and the need to be able to “cut through” and get above the “white

noise”.7 In response to this driver, some committees have invested heavily in branding

committees with logos and publicity material to be more publicly present and relevant.

There is no doubt that the communicative context is also creating challenges for

committees. On the one hand, digital technologies make reaching out to the public easier

but according to parliamentary staff they also pose procedural and practical risks.

Procedurally, committees have been particularly cautious in their use of interactive (rather

7 Parliament B, interviewed by authors, 11 August 2016.

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than merely promotional) forms of social media, such as encouraging debate on Facebook

or via Twitter, because of its ‘informality’ and thereby the lack of control over the content

of debate. Digital technology also poses practical challenges in managing and processing

large volumes of public input, which can occur in highly salient inquiries. This has led to

committees conducting online surveys and establishing pro-formas to channel public input

into more manageable formats, and ensure that public input relates to the committee’s

Terms of Reference, as we discussed above.

Another driver of participatory adaptation identified by committee staff was the increased

complexity of policy issues that are referred to committees. A number of interviewees

explained how, for example, in many recent environmental and social policy committee

inquiries, they had to completely ‘rethink’ how they sought to engage and communicate

with the public. For such issues staff also referred to the challenge of the increasingly

divided and contested nature of evidence, for example in inquiries into Coal Seam Gas (e.g.

NSW Parliament, 2012). In some complex policy areas, there has been a broader push to

include different voices and forms of evidence. For example, the Federal Joint Select

Committee on Constitutional Recognition (Parliament of Australia, 2015b) reached out in a

range of ways to Indigenous communities seeking out informal, experiential evidence.

Finally, committees are also adapting their participatory practices in response to the

changing nature of politicians, parties and their role in parliament. Staff explained how they

were encouraged by members to bring in perspectives from ‘everyday people’, partly

because they cannot always rely on their parties for policy positions. It is not that members

reject the voices of established experts or interest groups, but that elected representatives

wish to hear directly from ‘affected publics’ and not always through the voices of an

organized interest group. Staff also talked about how politicians are changing; they are

becoming increasingly social media savvy and expect to connect with the public using

these tools in their committee work. Whilst staff asserted that some politicians are a

driving force for participatory adaptation, a caveat was mentioned – the concern that

members might not want to involve certain publics for fear of politicizing an issue.

While committee staff saw great value in engaging affected publics more productively and

inclusively in committees, they identified numerous internal and external barriers to

participatory adaptation. According to many interviewees, the most significant challenge to

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adapting participatory practices is constrained resources; committees have limited staff,

skills and time and this constrains their capacity to undertake community engagement

differently or more extensively. The point was also made that public engagement is only

one of many roles that parliamentary committees undertake.

Another internal barrier identified by staff was the institutional stickiness associated with

parliamentary procedures, such as parliamentary privilege, that can prevent participatory

adaptation in committees. More informal methods, including the use of social media,

present a challenge to the safeguarding of parliamentary privilege, and this can inhibit more

extensive use. As one staff member put it: ‘we are always worried about this.’8 So while

some participatory adaptations (such as digital technologies) are potentially making

committees more accessible, they paradoxically generate forms of public input that have

less evidentiary value than standard procedures such as a formal public hearing. Indeed the

enduring use of written submissions and public hearings, according to some commentators,

is in large part due to their formality and the ability for parliamentary privilege to be

comfortably granted (Derigo, 2009).

It is interesting to note that interviews did not identify the members or political parties as

barriers to participatory reform. On the contrary, staff described that most members were

generally supportive of using innovative practices. This finding is consistent with Drum’s

(2016) survey results from his study of committee chairs in the Western Australian

Parliament. However, the relationship between political parties and participatory innovation

in committees is a topic that deserves greater empirical scrutiny. Further research could

usefully examine the extent to which party politics stifle innovation; or whether there is any

evidence that new political movements (seeking to capture the party apparatus) are

supportive of committee innovation? It could also be the case that individual politicians

may push participatory innovation to raise their profile and demonstrate leadership

potential, as has been the case in some parliaments (see Hendriks 2016).

Staff also cited a number of external barriers affecting the capacity of committees to adapt

their participatory practices. Some interviewees, for example, described how they believe

8 Parliament C, interviewed by authors, 22 August 2016.

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that the public are by and large ignorant of what parliamentary committees do. Several

raised the issue of low levels of community awareness of parliament and committee work

and how this ‘parliamentary illiteracy’ presents a barrier to be overcome before any sort of

meaningful engagement is possible. A few interviewees also lamented that it can be very

difficult to engage everyday people in committee inquiries because some issues are not

perceived by the public as relevant or interesting. Others reflected on the fact that

committee work can sometimes be a disappointment to the public either because of the

difficulties of showing the impact of committee work or because people had not realized

that committees are advisory (and not decision-making bodies). Staff relayed how some

committee members are concerned about how to manage these community expectations

successfully, especially for controversial or politically sensitive issues. Some interviewees

expressed concerns about the additional challenge of connecting to, and engaging with, the

public in a world of fast and abundant communication. In other cases, for example for high

profile or controversial issues, staff have also experienced the challenge of trying to engage

with publics that have been over-consulted and suffering participatory fatigue.

STRATEGIC PARTICIPATORY ADAPTATION IN COMMITTEES

The findings from this study indicate that changes to participatory practices in

contemporary Australian parliamentary committees are rarely driven by strategic initiatives

by parliaments or their committees. Instead we find that most experimentation with new or

non-standard public engagement is ad-hoc, piecemeal and issue-based. On the one hand,

this piecemeal approach enables ‘bespoke’ adaptations to be developed on a case-by-case

basis in the context of specific inquiries, for example, on particularly sensitive or

controversial issues. Yet such an ad-hoc approach does not necessarily lead to their

reproduction over time, still less participatory adaptations across committees or

parliaments. In other words, piecemeal participatory adaptation does not foster the kind of

culture change and organisational learning that effective participatory reform requires

(Nabatchi et al., 2012). Nor does it position parliamentary committees well in a landscape

of changing political and participatory expectations.

Declining public trust in democratic institutions predicated on mass participation in

political parties has serious implications for how parliamentary committees engage with the

public. As citizens become distrustful of established political practices and institutions,

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parliaments have to rethink how they engage with the public in order to secure democratic

legitimacy (Leston-Bandeira, 2014). The hollowing out of mass party machines, along with

their possible capture by new political movements, has potentially significant consequences

for parliamentary committees, particularly which issues are delegated to committee, and

how the concerns of potentially-affected publics are represented and considered in

committee deliberations. Moreover, as membership in major parties declines, their capacity

to develop and legitimately advocate for particularly policy agendas is weakened. In such a

context the task of agenda setting shifts to other actors and venues, one of which is the

parliamentary committee.

Committees also need to adapt to the changing communicative landscape of modern

politics. Today the world of political communication is fast and more intense (Stoker et al.,

2016). There are multiple avenues of expression and voice yet less spaces for reflection and

listening (Ercan et al forthcoming). In this communicative abundance, parliamentary

committees provide an important formal political institution that contributes to public

deliberation by allowing citizens and affected groups to give testimony and share their

perspectives, and to provide elected representatives the opportunity to listen to a broader

range of ‘evidence’ and reflect on complex policy issues. More than ever before

committees need to be responsive to their changing role as important sites of political

expression and public deliberation by providing diverse opportunities for public

engagement.

Committees also need to respond proactively to the changing participatory preferences of

citizens. Increasingly citizens are engaging in politics via specific issues that they care

about, such as the environment, education, consumer rights or health (Bang, 2009). They

are also doing so in informal and practical ways. For example, they read about and share

information and stories on social media, they sign online petitions, they boycott or

consumer particular products, they crowdfund, they tweet, and they blog and comment

online (Theocharis and van Deth, 2016; Loader et al., 2014). As one of parliaments’ most

outward-reaching institutions, committees have an important role to play in ensuring that

affected publics are connecting and providing input on significant issues. To do this

effectively, committees need to be constantly adapting to the participatory preferences of

citizens to ensure that they are reaching relevant publics and engaging them in ways they

can, when they can.

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Below we offer four suggestions for how parliamentary committee might adopt a more

strategic approach to participatory reform.

First, a strategic approach to adapting participatory practices in committees would build

capability among staff and encourage the sharing of innovative practices. In all but one

Parliament we studied there was little evidence of regular interaction between committee

staff within or between parliaments to share lessons in relation to public engagement, for

example, through professional networks, or regular meetings. Some groups and fora do

exist, such as the Australia and New Zealand Association of Clerks-at-the-Table

(ANZACATT), and its Annual Presiding Officers and Clerks Conference, and the

Australasian Study of Parliament Group (ASPG) with its annual conference and journal.

However, a number of interviewees felt that additional fora and platforms were needed to

facilitate more practical applied knowledge exchange among parliamentary staff both

within and between parliaments. One notable exception here is the Victorian Parliament

where committee staff from both upper and lower houses regularly interact, facilitated by

their offices being located on the same floor. Victorian committee staff also described a

strong sense of collective identity around committee work across the parliament as a whole.

A more strategic approach to participatory reform would involving creating and fostering

communities of practice amongst committee staff within and between parliaments (see

Wenger 1998). Again the recent experiences of the Parliament of Victoria are illuminating.

Here the committees are actively adapting their standard participatory procedures as part of

the Parliament’s broader strategic agenda to ‘open up’ to the public (Parliament of Victoria,

2014). Because participatory reform is being driven at the institutional (rather than

committee or even inquiry) level, committees in the Parliament of Victoria have been more

willing to experiment with ‘riskier’ participatory adaptations, such as using interactive

aspects of social media in their inquiries to engage with affected publics.

Second, a more strategic approach to participatory adaptation would also foster stronger

links between the public engagement work of parliamentary committees and the wider

public education and engagement activities of parliaments (such as open days, school

education programs and so on). One reinforces the other and so may engender a wider

understanding (within both parliament and committees) of the role of public engagement in

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committees. The recent experiences of the Victorian parliament would seem to demonstrate

that a strategic approach to participatory reform facilitates synergies across parliament.

Third, a strategic approach to participatory reform could boost the democratic capacity of

committees to act as important sites to represent the views of affected publics. As argued

above, committees provide an important democratic resource for re-engaging the public in

the work of parliament in an era of partisan dealignment. Taking this role seriously

involves committees reaching out to the public for more than ‘evidence’ and thinking about

how they can engage potentially affected publics more inclusively (Hendriks & Kay 2017).

For example, our research finds that committees rely heavily on organised interests and

articulate members of the public – a finding consistent with studies in other countries

(Bonney, 2003; Davidson and Stark, 2011; Halpin et al., 2012). Moreover, we find that

across all parliaments we studied, committees rely heavily on a self-referential process for

selecting who to consult with in any given inquiry. According to several parliamentary

staff, consultation for an inquiry typically begins with a list of people or groups that have

either previously engaged in committee work or are prominent spokespeople for a

particular policy issue known to committee members or parliamentary staff.9 This closed-

loop system may be part of the explanation of why the routines of public engagement by

committees are resistant to pressures for change. However, a strategic approach to

participatory reform could encourage committees to be more inclusive by reaching out to

affected publics in innovative ways, for example, by using stratified random sampling to

engage everyday citizens (e.g. Hendriks 2016), or by experimenting with informal

participatory mechanisms to attract ‘hard to reach’ or marginalised publics (e.g. Dermody

et al., 2006).

Fourth, a more strategic approach to participatory adaptation would enable committees to

address some of the broader institutional challenges of innovating within parliaments, such

as the evidentiary standards required of public input. The practicalities of changing the

status of evidence within parliamentary committees is not straightforward, and a theme that

is worthy of further exploration. As a starting point, committee systems could usefully

clarify and even raise the evidentiary value of the different forms of informal public input,

9 Parliaments A, B and G, interviewed by authors, 11 August 2016; 15 August 2016 and 31 August

2016, respectively.

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such as workshops, discussion groups, informal meetings, so that the outputs from these

informal modes could have more weight in committee deliberations and their reports.

Parliaments could also usefully clarify when parliamentary privilege applies, and improve

the public availability of any relevant perspectives or policy knowledge obtained through

informal consultations. For example, committees could routinely publish summaries of

meetings or forums and thereby enable a broader range of policy perspectives to inform

public debate.

CONCLUSION

Contemporary parliaments operate in a dynamic political and communicative landscape.

Citizens are increasingly distrustful of formal political institutions and preferring to engage

in politics in informal ways online and offline, rather than via political parties. How

parliamentary committees are changing in this dynamic participatory and communicative

context has been the central inquiry of this paper. Our empirical analysis of six Australian

parliaments finds that, despite being a most likely case for innovation in public

engagement, committees are adapting cautiously to the opportunities and challenges

presented by new political and ICT developments. Committee secretariats remain relatively

closed organizations where adaptations to how they engage with different publics tends to

be ad hoc and piecemeal. For example, we find some cautious uptake of digital interfaces,

such as Facebook and Twitter, for inviting public input and broadcasting committee

findings, as well as some experimentation with informal participatory approaches to make

committees more accessible to ‘hard to reach’ publics. There have also been attempts in a

few committees to build participatory capacity in parliamentary members and civil society

groups.

This study has brought to light the perspectives of committee staff on the drivers and

barriers to participatory reform. Several committees are experimenting with new forms of

communication and engagement in response to changing community expectations about

public involvement in public decisions, and the extent and speed of feedback from public

institutions. Staff reported that members of parliament are increasingly requesting to

consult more extensively with affected publics. Elected representatives want to hear beyond

the experts and organized groups, and collect experiential ‘evidence’ from ordinary people.

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These are the views of managers and staff responsible for committees; and we recognise

that these may differ from those of elected representatives, experts, interest groups, and

affected publics. Further research is needed to better understand how different groups view

the role of public engagement in parliamentary committees and how it has been adapting

(or not), and how it might be improved.

Experimentation with new participatory procedures tends to emerge out of particular

inquiries, rather than as part of a broader strategic goal by parliaments or committee system

to reform participatory practices. Most instances of participatory adaption represent

incremental responses by committee staff to gather relevant evidence for their reports. In

other words, participatory adaptation is emerging to assist committees fulfill their epistemic

task of ensuring that committees collate all relevant evidence on a particular issue under

inquiry. Our research also found there was considerable variation across jurisdictions

suggesting that participatory adaptation may be more likely in some particular institutional

contexts than others. Further research could usefully shed comparative light on how

participatory adaptation varies between different institutional, organisational and cultural

features of different parliaments.

The participatory potential of contemporary parliamentary committees is yet to be fully

realised. In an era of fast and abundant political communication, parliamentary committees

provide rare spaces for informed and inclusive public deliberation. They bring important

information and perspectives into the political arena and provide important conduits for

citizens, groups and experts to express and share their views. How well committees can

play these roles in our contemporary democratic systems relies on their capacity to change

and be relevant, connected and responsive to diverse publics. To this end, we argue that

committee systems need to shift from ad-hoc participatory incrementalism to adopting a

coherent agenda of reform that pushes all committees to experiment beyond conventional

practices to engage more productively and inclusively with the public.

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