form master plan

8/9/2019 Form Master Plan

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INDIAN INSTITUTE OF TECHNOLOGY GANDHINAGAR

EXPRESSION OF INTEREST DOCUMENT

Subject: Consultancy Services for Preparation of Master Plan of theUpcoming Campus of the Indian Institute of Technology Gandhinagar

CONTENTS

SR.NO

TITLE PAGE

1 SECTION I : BRIEF PARTICULARS OF THE WORK 22 SECTION II: INFORMATION & INSTRUCTIONS FOR APPLICANTS 3

3 SECTION III: PRE-QULIFICATION INFORMATION & LETTER OFTRANSMITTAL

6

4 FORM A-FINANCIAL INFORMATION 7

5 FORM B-DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETEDDURING THE LAST FIVE YEARS ENDING LAST DAY OF MONTHSeptember 2005

8

6 FORM C-PROJECTS UNDER EXECUTION OR AWARDED 9

7 FORM D-PERFORMANCE REPORT OF WORKS REFERRED TO IN FORM

B & C

10

8 FORM E-STRUCTURE & ORGANISATION 11

9 FORM F- DETAILS OF PROPOSED ASSOCIATE SERVICES 12

Signature of Agency with SealPage 1


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SECTION IBRIEF PARTICULARS OF THE WORK

1. Salient details of the work for which Expression of Interest applications are invited are as under:

Item Brief ParticularsName of Assignement Consultancy Services for Preparation of Master

Plan of the upcoming campus of the Indian Instituteof Technology Gandhinagar

2. Location: The location of the proposed Institute is on the bank of Sabarmati River comprising of 500 acres of land at Palej village near Gandhinagar, Gujarat.

3. General scope of the assignment:

3.1 Proposed assignment for consultancy involves preparation of comprehensive master plan coveringadministrative, academics, Library, faculty residences, Hostels for boys & girls, recreation centres, Play grounds,School, Postoffice, Bank, Shopping Centre, Health centre, Utility buildings, bulk electric supply and distributionsystem, Water supply sewerage, Drainage, roads, Footpaths Landscaping etc.

3.2 Phasing of buildings shall take into account short term & Long term needs and any other salient feature asconsidered necessary.

3.3 The Master Plan so developed should be easily segmentable to enable phase wise construction and shouldbe independently self sufficient and as well as meet the requirement of adjacent segment at times of initialcommissioning and emergent requirement.

3.4 The entire campus will be developed as Green Campus as per the Govt of India directive. The green rating

of individual buildings will be decided separately.3.5 The buildings proposed to be developed amenable to latest systems of construction technologies for enablingrepeatability and fast track Construction.

SECTION II

INFORMATION & INSTRUCTIONS FOR APPLICANTS



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1.0 General:

1.1 Letter of transmittal and forms for pre-qualification are given in Section III.

1.2 All information called for in the enclosed forms should be furnished against the relevant columns inthe forms. If for any reason, information is furnished on a separate sheet, this fact should bementioned against the relevant column. Even if no information is to be provided in a column, a "nil"or no such case" entry should be made in that column. If any particulars /queries are not applicablein case of the applicant, it should be stated as not applicable". The applicants are cautioned that not

giving complete information called for in the application forms or not giving it in clear terms or making any change in the prescribed forms or deliberately suppressing the information may resultin the applicant being summarily disqualified .Applications made by email, telegram or telex andthose received late will not be entertained.

1.3 The application should be typewritten. The applicant should sign each page of the application.

1.4 Overwriting should be avoided. Correction, if any, should be made by neatly crossing out, initialling, datingand rewriting. Pages of the pre-qualification document are numbered. Additional sheets, if any added by theapplicant, should also be numbered by him. They should be submitted as a package with signed letter of transmittal.

1.5 References, information and certificates from the respective clients certifying suitability, technical know howor capability of the applicant should be signed by an officer not below the rank of Executive Engineer or equivalent.

1.6 The applicant may furnish any additional information, which he thinks is necessary to establish hiscapabilities to successfully complete the envisaged work. He is, however, advised not to furnish superfluousinformation. No information shall be entertained after submission of pre-qualification document unless theEmployer calls it for.

1.7 Any information furnished by the applicant found to be incorrect either immediately or at a later date, wouldrender him liable to be debarred from participation in this work as well as in future.

1.8 The pre-qualification document in prescribed form duly completed and signed should be submitted in asealed cover. The sealed cover superscribed Expression Of Interest document for Consultancy for Master Plan shall be received by Director IIT Gandhinagar or his authorised representative upto 1700 Hrson June 22,2010. Documents submitted in connection with pre-qualification will be treated confidential andwill not be returned. One soft copy in CD shall also accompany the application .

2.0 Definitions:

2.1 In this document the following words and expressions have the meaning hereby assigned to them.

2.2 Employer: Means Indian Institute Of Technology Gandhinagar acting through its Director.

2.3 Applicant: Means the individual, proprietary firm, firm in partnership, limited company private or public or corporation.

2.4 "Year means Financial Year" unless stated otherwise.

3.0 Method of Application:

3.1 If the applicant is an individual, the application shall be signed by him above his full typewritten name andcurrent address.

3.2 If the applicant is a proprietary firm, the application shall be signed by the proprietor above his full typewrittenname and the full name of his firm with its current address.

3.3 If the applicant is a firm in partnership, the application shall be signed by all the partners of the firm abovetheir full typewritten names and current addresses or alternatively by a partner holding power of attorney for thefirm. In the latter case a certified copy of the power of attorney should accompany the application. In both



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cases a certified copy of the partnership deed and current address of all the partners of the firm shouldaccompany the application.

3.4 If the applicant is a limited company or corporation, the application shall be signed by a duly authorisedperson holding power of attorney for signing the application accompanied by a copy of the power of attorney. Theapplicant should also furnish a copy of the Memorandum of Articles of Association duly attested by a PublicNotary.

4.0 Final Decision Making Authority.

The employer reserves the right to accept or reject any application and to annul the pre-qualification processand reject all applications at any time, without assigning any reason or incurring any liability to the applicants.

5.0 CRITERIA

Short listing of Consultants shall be based on organisation strength past experience in similar works, financialcapability, prestigious awards received for similar works from reputed International/Indian Institutions. TheInstitute, however, reserves the right to restrict the short listing of firms to any number deemed suitable by it.

6.0 Even though an applicant may satisfy the above requirements , he would be liable to disqualification if hehas:

(a) Made misleading or false representation or deliberately suppressed the information in the forms,statements and enclosures required in the pre-qualification document.(b) Record of poor performance such as abandoning work, not properly completing the contract, or financial failures /weaknesses etc.

7.0 Short listing of the consultants shall be subject to thorough verification of their credentials and inspection of similar works carried out /in progress by them, through a Technical Committee of assessors to be constituted byIIT Gandhinagar.

8.0 FINANCIAL INFORMATIONApplicant should furnish the following financial information:

Annual financial statement for the last five years (in Form " A").

9.0 EXPERIENCE IN WORKS HIGHLIGHTING EXPERIENCE IN SIMILAR WORKS

9.1 Applicant should furnish the following:(a) List of all works of similar class successfully completed during the last five years (in Form"B")(b) List of all the projects under execution or awarded (in Form"C").

9.2 Particulars of completed works and performance of the applicant duly authenticated /certified by an officer not below the rank of Executive Engineer or equivalent should be furnished separately for each workcompleted or in progress (in Form " D").

10.0 ORGANISATION INFORMATION

Application is required to submit the following information in respect of his organisation(a) Name & Postal Address, including Email, Telephone, fax & Telex Numbers etc.(b) Copies of original documents defining the legal status, place of Registration and principal places of

business.

(c) Names & Title of Directors and Officers to be concerned with the work, with designation of individualsauthorised to act for the organisation.(d) Information on any litigation in which the applicant was involved during the last five years, including any

current litigation.(e) Authorisation for employer to seek detailed references.(f) Number of Technical & Administrative Employees in parent company, subsidiary company and how

these would be involves in this work .

11.0 LETTER OF TRANSMITTALThe applicant should submit the letter of transmittal attached with Expression of Interest document.

12.0 SHORLISTING OF CONULTANTS.After evaluation of applications, a list of shortlisted Consultants will be prepared.



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13.0 Any effort on the part of the applicant or his agent to exercise influence or to pressurise the employer would result in rejection of his application. Canvassing of any kind is strictly prohibited.



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SECTION III

PREQUALIFICATION INFORMATION

LETTER OF TRANSMITTAL

From: ________________________________

To,Director,Indian Institute of Technology Gandhinagar,Vishwakarma Govt. Engineering College Complex,Chandkheda, Visat gandhinagar Highway,Ahmedabad- 382 424

Subject: Submission of pre-qualification application

Sir,

Having examined the details given in pre-qualification press notice and pre-qualification documentfor the above work, I/We hereby submit the pre-qualification document and other relevant information.

1. I/We hereby certify that all the statements made and information supplied in the enclosed forms A to Fand accompanying statement are true and correct.

2. I/We have furnished all information and details necessary for pre-qualification and have no further pertinent information to supply.

3. I/We submit the requisite certified solvency certificate and authorise the Director, IIT Gandhinagar, toapproach the bank issuing the solvency certificate to confirm the correctness thereof. I/we also authoriseDirector IIT Gandhinagar, to approach individuals, employers, firms and corporation to verify our competence and general reputation.

4. I/We submit the following certificates in support of our suitability, technical know how and capability for having successfully completed the following works:

Sr.No. Name of work Certified by/from

Enclosures.

Seal of applicant

Date of submission:-- Signature(s) of Applicant(s)



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FORM 'A'FINANCIAL INFORMATION

I. Financial Analysis - Details to be furnished duly supported by figures in balance sheet/profit and lossaccount for the last five years duly certified by the Chartered Accountant, as submitted by the applicantto the Income Tax Department (copies to be attached).

Financial Year Particulars 04-05 05-06 06-07 07-08 08-09

i) Gross Annualturnover (In Lakhs)

ii) Profit/Loss

(a) Current Income Tax clearance Certificate/Profit & Loss account

Signature of Chartered Accountant with seal Signature of Applicant(s)

FORM 'B'DETAILS OF CONSULTANCY WORKS OF SIMILAR NATURE OF ASSIGNEMENT COMPLETED DURING

THE LAST FIVE YEARS ENDING 31.03.10



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SIMILAR NATURE OF CONSULTANCYASSIGNEMENT COMPLETED

Sr.No

Description Project Detail

1 Name of work /project andlocation

2 Name & Address of Employer/ organisation

3 Cost of work in Rs. Crores

4 Date of commencementas per contract

5 Stipulated date of completion

6 Actual date of completion

7 Litigation /arbitrationpending /in progress withdetails*

8 Name and address/ emailand telephone number of officer to whom referencemay be made.

9 Remarks

*Indicate gross amount claimed and amount awarded by the Arbitrator *For each work separate sheet be prepared as per proforma given in form B.

And page Numbers given as 8.1, 8.2, 8.3 Etc.FORM 'C'

CONSULTANCY PROJECTS UNDER EXECUTION OR AWARDED

Sr.No

Description Project Details



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1 Name of work /project andlocation

2 Name & Address of

Employer/ organisation

3 Cost of work in Rs. Crores

4 Date of commencementas per contract

5 Stipulated date of completion

6 Up to date percentageprogress of work

7 Slow progress if any andreasons thereof

8 Name and address/ emailand telephone number of officer to whom referencemay be made.

9 Remarks

*For each work separate sheet be prepared as per proforma given in form C.

And page Numbers given as 9.1, 9.2, 9.3 Etc.

Signature of Applicant(s) with date & sealFORM'D'

PERFORMANCE REPORT OF WORKS REFERRED TO IN FORM "B" & "C"

1. Name of work/Project & Location



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2. Agreement No.

3. Estimated Cost

4. Tendered Cost

5. Date of start

6. Date of completion

(i) Stipulated date of completion

(ii) Actual date of completion

7. Amount of compensation levied for delayed completion, if any.

8. Performance Report.

(1) Quality of work Very Good/Good/Fair/Poor

(2) Financial soundness Very Good/Good/Fair/Poor

(3) Technical Proficiency Very Good/Good/Fair/Poor

(4) Resourcefulness Very Good/Good/Fair/Poor

(5) General behaviour Very Good/Good/Fair/Poor

Dated: Executive engineer or equivalent

#Note :-Certificate for each work completed/under execution shall be obtained as per FORM D and given in separate sheets and pageno as 10.1, 10.2 , 10.3 Etc.



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FORM "E"STRUCTURE & ORGANISATION

1 Name & Address of the applicant:

2 Telephone No./Telex No./Fax No

3 Legal status of the applicant (attach copies of original document defining the legal status)

i. An individual

ii. A proprietary firm

iii. A firm in partnership

iv. A limited company or Corporation

4 Particulars of registration with variousGovernment bodies (attach attested photocopy) Organistaion /Place of registration Registration No.

5 Names and Titles of Director & Officers withdesignation to be concerned with this work:

6 Designation of individuals authorised to act for the

organisation7 Was the applicant ever required to suspendassignment for a period of more than six monthscontinuously after you commenced theassignment? If so, give the name of the projectand reasons of suspension of work.

8 Has the applicant or any constituent partner incase of partnership firm, ever abandoned theawarded work before its completion? If so, givename of the project and reasons for abandonment.

9 Has the applicant, or any constituent partner incase of partnership firm, ever been debarred /

black listed for tendering in any organisation atany time? If so, give details.

10 Has the applicant, or any consultant partner incase of partnership firm , ever been convicted bya court of law? If so, give details

11 In which fields of Consultancy assignment theapplicant has specialisation and interest?

12 Any other information considered necessary butnot included above.

Signature of Applicant(s) with date & seal

FORM'F'Signature of Agency with Seal

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DETAILS OF PROPOSED ASSOCIATE SERVICE

Sr.No . PROPOSED ASSOCIATEFOR

NAME & ADDRESS OFASSOCIATEPROPOSED

YEARS OFEXPERIENCE

YEARS OFASSOCIATION

WITH THEPRIME

CONSULTANT

1 ARCHITECTURAL-CIVIL

2 STRUCTRUAL ENGG

3 BULK WATER SUPPLYSERVICES, EXTERNALSEWERAGE AND ITSDISPOSAL, DRAINAGE

4 BULK ELECTRICALSERVICES, INCLUDINGTRANSFORMERSSTAND BY GENERATINGSETS ANDDISTRIBUTIONNETWORKS.

5 HVAC

6 FIREFIGHTING/ENGG

7. LANDSCAPING

8. ROADS & FOOTHPATH

9. STREET LIGHTING

10. ENVIRONMENTALSUSTAINABILITY

*If the consultancy services are available in House, the same may be indicated
