food security cluster information management. role of dfps in the information management process...
TRANSCRIPT
Food Security ClusterInformation Management
• Role of DFPs in the Information Management process • Role of IM team in Dhaka – how we can add value to
what the DFPs provide us.• Key IM tools maintained by the DFPs and IM team in
Dhaka• What are the results/products of effective IM in
relation to the DFP mechanism
Food Security ClusterInformation Management
Overview
Food Security ClusterInformation Management
IM is a mechanism to increase the accessibility of data to achieve coordinated, timely and appropriate responses to humanitarian crisis
The aim is to make sure everyone knows what everyone else is doing
Strengthened decision-making at national and district level
Support to Local Government by providing one single focal point
WHAT IS INFORMATION MANAGEMENT AND WHY DO WE NEED IT?
Allows Local Government to
concentrate on the task at hand
Formalised Information Flow
District-level information channeled
through DFPs
Data processing, analysis and
dissemination by IM Team in Dhaka
ROLE OF DFPS IN INFORMATION MANAGEMENT
1. Coordinate with local government counterparts Encourage a two-way information sharing process through a single focal
point
2. Advocate for regular district member updates of IM tools provided by Dhaka.
3. Disseminate documents, minutes and tools from Dhaka level to district members
The DFP mechanism aims to reinforce the coordination structure by strengthening sharing of information from district level to Dhaka and vice versa both during preparedness and response phases.
Food Security ClusterDFPs in IM
FSC Information Management Tools maintained by DFPs:
Food Security ClusterInformation Management
Start-up Phase• Contact Directory• Capacity Overview
Response Phase• Rapid Reporting Tool
Ongoing• Monthly report• Meeting minutes
ROLE OF THE IM TEAM (IN DHAKA)1. Process, analyse and disseminate information from District level2. Provide support to DFPs and members3. Develop and/or refine standardized IM tools
• The IMWG meet fortnightly with membership across the 8 clusters• Discuss issues raised by members • Develop and standardize IM tools
Food Security ClusterRole of the IM Team
Information Management Working Group (IMWG) functions under the HCTT and is embedded within the Disaster
Management Information Center (DMIC)
Food Security ClusterFSC Website
• First point of call for IM requirements– Meeting minutes– Contact directories– Key documents – Key information and tools– DFP specific information related to:
• Start-up phase• Emergency phase• Non-emergency phase• Regular updates
www.foodsecuritycluster.net/countries/bangladesh
Food Security Cluster Website
Food Security Cluster4Ws Matrix
• Currently the 4W receives contributions from: – 27 organizations – across 53 Districts
• Maintains information on capacity across all clusters
• Assists in coordinating intervention strategies during emergency events
• Updated quarterly by inputs from cluster members
• Two 4W Atlases produced and disseminated till date (March & June 2014)
Food Security ClusterMahasen Gap Analysis
Food Security ClusterInformation Management
• The is a new mechanism and therefore open to inputs and suggestions from our members and cluster colleagues
• It is expected that the tools and processes will evolve over time
• In order to be effective, the mechanism requires active participation and buy in from all stakeholders including DFPs, government partners and member organizations
• We’re here to provide support.
In Summary
Thank you