Focuson research.Drive innovation.

www.emdesk.comProject and Work Management Solution

What is EMDESK?

“We understand the unique challenges co-funded and collaborative projects createwhen carrying out ambiguous innovationinitiatives, and provide the expertise andguidance needed to optimize yourcoordination and reporting activities.”

RENÉ LINZCEO / EMDESK GmbH

FULL PROJECT LIFECYCLE

GDPR COMPLIANT

HIGH DATA SECURITY(AES256)

ALL IN ONESOLUTION

Trusted by 20000+users in 3000+ projectsworldwide since 2008

Leading solution -Particularly suited forH2020 projects

EMDESK is a project and work management solution for researchand innovation projects. It helps large teams across organizationsto organize and collaborate in co-funded projects while keepingmaximum control and transparency.

DEVELOPED ANDHOSTED IN GERMANY

CO-FUNDINGSUPPORT (H2020)

“Our goal is to help you achieve peak efficiencyin collaboration and project management, sothat your team can focus on what they dobest: research and innovation. And provide aremarkable experience along the way.”

STEFAN DETSCHEWCTO / EMDESK GmbH

Focus on what youdo best - researchand innovation Plan & Organize

Design and budgetprojects of any scale

Control & AnalyseTake control withpower analytics

Execute & ReportGain control by building

reports that matter

Collaborate & CommunicateIncrease productivity withefficient communication

A complete integrated project and work managementsoftware that let you plan, monitor, report andcollaborate simultaneously thoughtfully-designeddown to the last detail.

An all-in-one solution for the entire lifecycle of projectsof any scale and complexity with the flexibility tocustomize to specific needs.

Plan & Organize

Participants

Structure consortium fromorganizational level downto teams or individuals

Financial Profiles

Define each team’s staffing,cost, overhead rates andcost categories

Dependencies

Manage and reflectdependencies betweenitems

Leadership

Assign activities or entirebranches to individuals orteams

Efficiently design and budget projects of any scale andcomplexity with all team members and stakeholders whilestreamlining their input and activity and controlling theirlevel of access throughout the project. With real-time viewsof the timeline, budget and co-financing, teams can estimatecosts and allocate resources using various categories,rates and funding profiles.

Workplan

Design from small to multi-level projectsusing fully customizable and flexible projectconfigurations, e.g. H2020. Structure activities,map dependencies, schedule milestones anddeliverables, and mass update items.

Plan & Organize

Resource planning

Ensure resources and capacities aresmoothly and efficiently allocated withpowerful collaborative financial planning.Instant views provide you with an accurateoverview, enabling you to design, update,and optimize a solid financial and resourceplan with maximum funding.

Gantt chart

Visualize hierarchicalschedules incl.deliverables, milestonesand dependencies

Funding

Define funding rulesbased on selectedcriteria

Customization

Adjust project settingsand structure to meetyour needs

Analytics

Analyse, review andfine-tune scheduleand finances

Versions

Work with multipleversions of your plan atall stages

Project templates

Work with past-provenproject templates(coming soon)

Execute, Report & Track

Insight analytics

Assess progress andconsumption againstforecasts in any dimension

Reporting control

Collect report dataefficiently with controltools

Collated views

Choose between views:Data Table, Kanban orGantt

Reporting periods

Manage progress,finances and reportingin periods

Keep your project on schedule with integrated andcollaborative work management instruments coveringmonitoring, reporting and collaboration. Optimizedplanning and reporting features allow managers and taskleaders to control progress and consumption. Effortlessreporting and real-time visibility allow team members tofocus on relevant activities. Provide complete andaccurate periodical updates and gain valuable insights bycreating progress and financial reports.

Visibility & Control

EMDESK offers effective instruments formonitoring progress and consumptionagainst timelines and budget forecasts,while collecting and consolidating reportingdata efficiently.

Execute, Report & Track

Expense tracking

Facilitate up-to-date executive oversight byallowing your teams to report and trackconsumption from anywhere, any time, in aflexible and intuitive manner. Track fix orrate-based personnel and other expensesin any level of detail by different costcategories.

Financial flexibility

Report in any level of detailby different cost categories

Advanced reporting

Intuitive interfaces withimportant feedback andnotifications

Periodical reports

Generate periodical reportswith pre-built tables andcharts (coming soon)

EMDocs

Embed reports into documentsenriched with narrativedescriptions (coming soon)

Traceability

Recapture actions throughdetailed audit logs

Progress reporting

Track activity progresswith status, completionand comments

Summary reports

Document regularprogress descriptions(coming soon)

Custom reports

Build own reports usingdrag-drop with customizablecomponents (coming soon)

Control & Analyse

Spreadsheet views

Work and analyse withfilters, sorting, flexiblecolumns and searches

Kanban board

Manage items by organizingthem in status columns

Exports

Freedom to take data toother apps for furtherprocessing

Data editing

Analyse, restructure, andupdate specific, defined, ormass data

Gantt chart

Instant visual overview ofproject schedule andstatus

Dashboard

Get your personal overview andstay on top of your project items

Get a complete birds-eye view of the project's scheduleand performance. Reach your KPIs and catch overrun anddeviation early with customizable views, interactivereports, insightful data-driven analytics, powerful filters andcustom reports you can share or export.

Analytics

An accurate analysis of real-time data isvital for the decision making that will lead toyour project’s success. Maximize the use ofresources and funding with greater visibilityinto performance and consumptionpatterns.

Collaborate & Communicate

Access Control

Maintain user and grouppermissions for eachsingle item

Version Control

Keep, roll-back and restoreprevious documentversions

Audit logs

Easily recaptureactions and undochanges

Notifications

Keep users informed withregular and real-timenotifications

Coordinating large projects requires more than regularstatus meetings. EMDESK contextualises collaboration,tying information to project objectives and improving resultquality. Optimize the flow of information, eliminateredundant email exchange and increase productivity bycollaborating, sharing and having discussions in real-timewith intuitive interfaces and integrated communicationfeatures.

Document Manager

Document hub in EMDESK is a completeand integrated file and contentmanagement solution that acceleratesprocesses and increases teamsproductivity, while protecting your valuableand sensitive information.

Collaborate & Communicate

@Mentions

Notify relevant usersor groups and refer toitems with @mentions

Follow

Give team members thefreedom to choosewhat’s relevant

Link sharing

Share and point teammembers to a specificview or item

Public links

Share folders or documentsto externals (coming soon)

Group Management

Resolve the difficulties of information flowand access as your consortium grows withgroups. Effectively use groups to maximizecommunication efficiency and administeraccess.

Discussions

Start contextualiseddiscussions directly onproject items

Mailing lists

Send emails togroups from yourlocal client

Attachments

Add and tie anydocument to projectitems

Real time

Instant updatesthroughout the platform

Feature Comparison

EMDESK Team EMDESK Project EMDESK Free

Projects/Workspaces Unlimited 1 Unlimited

Users Starting at 5 Starting at 25 1

Guests Access * Unlimited Unlimited Unlimited

Groups (+ Mailing lists) Unlimited Unlimited Unlimited

Online Documents Unlimited Unlimited Unlimited

Calls & video meetings * Unlimited Unlimited

Storage Volume1 GB per User includedadd. GB on request

1 GB per User includedadd. GB on request

500 MB

Email Support Priority Priority

Enterprise-grade security

* coming soon

Features included in all plans

Project planning and budgeting

Project planning & scheduling – Design small projects tolarge initiatives, structure activities, map dependencies, schedulemilestones and deliverables

Cross-Projects Management – Map and manage activities,teams and resources across projects

Team & Participant Management – Structure projectconsortium and define teams, from organizational level down toteams or individuals

Budgeting & Resource Planning – Plan budgets andresources for exact periods with lump sums or rate-based costs

Staffing & Financial Profiles – Define each team’s staffing,cost, overhead rates, and cost categories

Versioning – Create different plan versions and switch betweenthen when needed

Customization & Personalization – Adjust project settingsand account preferences to meet your needs

Project templates * – Work with past-proven project templates

* coming soon

Project & Work Management

Project Controlling & Monitoring – Monitor progress /consumption vs timelines / budget in real-time

Personal Dashboard – Personal overview to stay on top ofyour project items

Work Management – Manage your tasks, resources and duedates with between different views

Spreadsheet view – Manage projects and tasks, using color-coded spreadsheet view with powerful filters, sorting, flexible columns

Gantt view – Get a visual timeline view of project schedule,dependencies and status

Kanban Board – Manage your tasks, milestones and deliverablesby status columns

Progress Reporting – Track progress with status, completion,and narrative descriptions

Workflow – Customize workflow according to your way of working

Expense & Time Tracking – Record staff time and otherexpenses

Reporting Control – Collect report data efficiently withcontrol tools

Features included in all plans

Analytics & Reporting

Group Management – Pool and organize collaborators in groups

Mailing lists – Send emails to group members from your inbox

* coming soon

Activity Stream – Real time feed of all updates and activities

Reports * – Generate reports from pre-built templates

Custom Reports * – Build own reports with customizablecomponents

Analytics – Real-time analysis in any dimension of latest status

Periodical Reporting – Manage progress, finances, andreporting in periods

Review & Approval – Review and lock items and records

Exports (Excel, CVS, PDF, PNG) – Freedom to take datato other apps for further processing

Collaboration and Communication

Online Document Editing * – Coauthor in real time ondocuments and reports with full control

Shared Document Manager – Store, share and organizedocuments in one secure place

Document Versioning – Keep, roll-back, and restore previousdocument versions

Online Meetings & Video Calls * – Make video calls or hostonline conferences

Screenshare * – Boost productivity in online meetings by sharingyour screen

Chat & Group Conversations * – Instant message one-to-oneor with a group / start and track topic-based conversations

Task Management * – Break down larger activities intoday-to-day tasks and organize them in lists

User & Group Rights Management – Maintain precise userand group permissions for each single item

Discussions – Start discussions and receive feedback aroundany project item

Features included in all plans

Productivity Features

* coming soon

Smart Notifications – Keep users informed with reminders and real-time notifications

Link Sharing – Share and point team members to a specific view or item

Regular Email Digests – Receive daily, weekly, or monthly email summary reports

Pinnable in-app tabs – Save custom views in personalized tabs

Tagging – Categorize items with any labels

Attachments – Add and tie any document to project items

@Mentions – Notify relevant users or groups and tag any project items with @mentions

Bulk data editing – Analyse, restructure, and update specific, defined, or mass data.

Custom Views & Filters – Adapt views with powerful filters, sorting, flexible columns

Public Links – Share folders or documents to externals

Multiple profiles – Join projects through one account with different profiles

Multi-language – Work with your preferred language: English, German, Spanish*, French*.

DATA SEGREGATION &CONFIDENTIALITY

INFRASTRUCTURESECURITY

DATA REDUNDANCY,BACKUP ANDRECOVERY

PRECISE ACCESSCONTROL

USERAUTHENTICATION

BUSINESSCONTINUITY

ACTIONTRACEABILITY

SOFTWAREDEVELOPMENT

SECURITY

24/7 SYSTEMMONITORING

AVAILABILITY ANDRELIABILITY

(99.9% UPTIME)

PRIVACY AND GDPRCOMPLIANTEMDESK understands that your projects

contain personal, restricted or classifieddata that is core to your organization'sactivity and competitive advantage.

Security and confidentiality are our highestpriority. EMDESK is designed from theground up with security in mind.

Your data is safewith EMDESK

DEVELOPED ANDHOSTED IN GERMANY

„We have been really impressed with the softwarein helping make monitoring and reporting somuch easier. The support services in setting upthe system and answering questions were alwaysexcellent, concise and efficient.“

PROF. JACQUELINE O‘REILLYUniversity of Brighton, United Kingdom

„After the evaluation by the project managementteam of the Fraunhofer EU-Network and theFraunhofer SIT (Institute for Secure Informationtechnology) EMDESK clearly convinced usbecause of its usability. It also fulfills the strictdata-protection standards of the FraunhoferGesellschaft.“

MAXIMILIAN STEIERTHeadquarter of the Fraunhofer-Gesellschaft, Germany

„The use of EMDESK has made the task ofmanaging much more rewarding. You can havefull control over every aspect of the programmewith minimal daily effort. It‘s really an invaluabletool for managing projects (especially large ones).“

PAOLO DI MICHELEProject Manager / SELEX ES SpA, Italy

EMDESK References

89%of users found EMDESKhelpful in overcoming thechallenges they usually face

Users report anaverage efficiency

gain of 30%

95%of those using EMDESK

for H2020 proposalswould use it again

20000+users

3000+projects

EMDESK References

Register forEMDESK Academy

www.emdesk.com/academy

Free webinars, articles and whitepapers fromexperts with insights and in-depth knowledgeon various aspects of EU funded ProjectManagement and H2020 throughout the year.

Start managing yourproject with EMDESKand reach peak efficiency

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General Requests - contact@emdesk.com

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