FLORIDA COUNCIL OF CHAPTERS, MOAA!

MINUTES OF THE BOARD OF DIRECTORS MEETING!

January 25, 2013!

Hyatt Regency Hotel !

Sarasota, Florida!

!! President Conner called the meeting to order at 2:00 pm. He called upon Chaplain Morris for the Invocation. President Conner then led the Pledge of Allegiance. Major Ed Lillich, US Army, Retired, was appointed as Parliamentarian for the meeting. The following Board Members and Committee Chairs were present. All eleven Board members were present, constituting a quorum. !

!Council Board Members:!

Lt Col Jim Conner, USAF (Ret), President!

LTC John Morrison, USA (Ret), Vice President!

COL Jon Gordon, USA (Ret), Secretary!

CW4 Don Courtney, USA (Ret), Treasurer!

CAPT Don Freese, USNR (Ret), Immediate Past President!

CPT Neal Schneider, USA (Ret), Area Vice President, Northwest!

COL Jim Gleason, USA (Ret), Area Vice President, Northeast!

Maj Stephen “Skip” Hartnett, USMC (Ret) Area Vice President, West Central!

Col Susan Neugebauer, USAF (Ret), Area Vice President, East Central!

Col Len Friedlander, USAF, (Ret), Area Vice President, Southwest!

LTC Marc Oliveri, USAR (Ret), Area Vice President, Southeast!

!Committee Chairs:!

MAJ Ed Lillich, USA (Ret), Bylaws/Resolutions!

Marty Brown, Editor, Newsletter!

Col Fran Martin, USAF (Ret), National Legislative Affairs!

Lt Col Gayle Norgaard, USAF (Ret), Personal Affairs!

LCDR John Snyder, USN (Ret), Webmaster!

Chaplain (COL) Bob Morris, USA (Ret), Religious Activities!

COL Troy Scott, USAR (Ret), Council Convention Coordinator / 2013 Convention Coordinator!

!Others in Attendance:!

Col Steve Strobridge, USAF (Ret), National MOAA!

Over 25 Chapter Representatives!

!President’s Report (Lt Col Conner): President Conner discussed the following report with the attendees.!

President’s Report - Winter Board Meeting!-Oct18-20 2012, attended Georgia MOAA state convention, Lake Lanier, GA!! -Picked up some good ideas re: goals, budgets, and recruiting !! -8 people from Florida - Freese, Scott, Oliveri and Conner with spouses attended!! -Several interested in attending our Conventions!!-Oct 29-30, attended MOAA Annual Meeting, Arlington VA!! -Hurricane Sandy caused many cancellations of intended FL attendees!! -Level of Excellence banners presented by ADM Abbott to chapter & council reps!! -Outstanding 2 day event with informational seminars and sponsored meals!! -Next year in Colorado Springs!!-Chapter visits, chapter installations and 1-1 with Chapter Presidents!-Ancient City, Bay County, Mid-Florida Gulf Coast, Calusa, Suncoast, Charlotte Harbor, Sun City, Lake & Sumter, West Central, Citrus, Sarasota, Bradenton, KOS, Cape Canaveral, Key West, Tampa, Palm Beach Area, Palm Beach & Martin Counties, N.E. Florida, Treasure Coast, Indian River and Flagler!-Appreciate chapters and AVPs keeping me updated on visiting MOAA and political representatives so I can meet them and be more effective in representing you !!-Appointment of Council Committee positions!! -Marty Brown, Lake & Sumter County Chapter, Communiqué editor!! -Bill Bolin, St Pete Chapter, Commercial Ad coordinator!

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! -Troy Scott, Sarasota Chapter, Council Convention coordinator!! -Marc Oliveri, Palm Beach Martin Counties, Membership chair!!-Signed contract for Ocala Hilton site of 2014 & 2015 Winter Leadership Forums!!-Keeping chapter records updated is challenging task but much appreciated and needed because many people rely on them.!!-Reminder that there are 3 AVPs finishing their elected tour of duty in June !

--NE, NW and WC!--Head of nominating committee for each area is president of current AVP’s home

chapter!!-MOAA sponsored chapter projects!

--MOAA Connect!--Community Blue Print!!

-Will be traveling to Virginia in April to participate in Storming of the Hill!!Lt Col Jim Conner, USAF, (Ret)!President, Florida Council of Chapters !!Vice President’s Report (Lt Col John Morrison): Vice President Morrison reported that he has done some background work for the Procedural Review Committee that President Conner asked him to chair. He will be meeting with Area Vice Presidents. The goal is to make significant progress before the Annual Meeting in June. !

!! LTC Morrison made a couple of chapter visits and did an installation in Orlando. If Lt Col Conner is unable to do an installation, LTC Morrison is happy to fill in for him.!

!Immediate Past President’s Report (CAPT Don Freese): CAPT Freese said that he has not done much as Immediate Past President except forward emails and calls to Jim Conner. He attended the Georgia MOAA State Convention. He was recently elected to MOAA’s Board of Directors and is serving on the Council and Chapter Affairs Committee.!

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Secretary’s Report (COL Jon Gordon): The secretary requested approval of the minutes of the Board of Directors meetings held on October 10, 2012 (Teleconference). Copies were previously distributed via email. The minutes were accepted as submitted.!

!! The Secretary stated that the Annual Report to the Florida Department of Corporations was submitted on January 22, 2013. The cost was $61.25, which is the same as it has been for several years. Payment was made with a personal credit card. Reimbursement will be requested from the treasurer. The secretary noted that the report is due May 1 of every year but unlike prior year, notice is no longer mailed to chapters required to file. The report must be filed online, and notice is sent only to the email address used in conjunction with the past year’s filing. Thus, if the person who filed last year is no longer a member of your chapter, or has changed email addresses, you will not receive notice. Be aware. The secretary also noted that chapters who hold tax-exempt status need to file their tax returns (including the post card return) by May 15 of the year. Failure to file for three consecutive years results in loss of tax exempt status.!

!! The Secretary had received the Deceased Members list from three chapters. Given that the deadline is not until February 1, 2013, that is not surprising. Eight chapters used the website reporting system for 2012, which is down slightly from last year.!

!Treasurer’s Report: (CW4 Don Courtney): President Conner talked about the budget approval process before turning to the Treasurer for his report. Before the Treasurer began his report there was a comment form Colonel Roy Whitton, USAF, Retired, about the status of the South Central Florida Chapter. The chapter has lost members and energy. The past president became ill, overlooked some items, such as filing the Annual Report, and then died before matters could be corrected. The new president attended two meetings, then quit. The chapter has not had a visit from an FCOC representative in two years. The dissemination of information via the Internet does not engage the membership. Colonel Whitton said that he had brought the chapter’s Charter with him and was prepared to turn it in. Lt Col Conner said that he was aware of the chapter’s problems and that he would meet privately with Colonel Whitton.!

!! The Treasurer then proceeded with this report. He discussed the 2012 Financial Report, which is at Appendix A. The Council ended the year with $12,510 in the Operations Account and $10,000 in the Convention Account (including the $3,000 loan to the Sarasota Chapter for the 2013 Convention).!

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! The 2014 Budget was presented by Don Courtney and Jim Conner. See Appendix B. President Conner pointed out that the budget presentation included a line for “Recruiting Events.” This includes efforts to start new chapters, such as the effort to start a new chapter in Key West. LTC Oliveri gave a brief update on the effort, noting that 36 individuals had expressed an interest in joining the new chapter. Six or seven of them showed an interest in a leadership role. After discussion, it was moved and seconded to approve the budget as presented. Motion passed unanimously.!

!! The information at the appendices has been updated to accurately reflect end of year financial information.!

!NW Area VP’s Report (CPT Neal Schneider): Captain Schneider stated that he had made the following chapter visits since the October meeting.!

Bay County - Nov, Dec, and Jan. Attended installation of officers in Jan 13.!

NWFMOA - Nov, Dec, Jan. Attended installation of officers in Jan 13!

Pensacola - Nov, Dec, Jan. Attended installation of officers Jan 13.!

!! He closed by noting that there is still nothing concrete from Tallahassee!

!NE Area VP’s Report (COL Jim Gleason): Colonel Gleason reported that he had visited the Mayport Chapter in November and presented them with their 5 Star Banner. Last night he visited the Suwannee River Valley Chapter and installed their President. It is a small but very good chapter. This week he attended a gathering in Ormond Beach with over 20 MOAA personnel and heard Colonel Barry Wright, MOAA Council and Chapters Department, talk all things MOAA. He installed the Gainesville Chapter officers in December. He noted that Jim Conner had visited a number of chapters in the NE Area. He closed by noting that John Snyder would be continuing as President of the Mayport chapter for another year as the president elect had died before he could assume office.!

!WC Area VP’s Report (Maj Skip Hartnett): Major Hartnett discussed the following report with the Board.!

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WEST CENTRAL AREA REPORT!

October 2012 - January 2013!

!The following Chapter Visits were made during the period this report covers.!

!MID-FL GULF COAST CHAPTER (November 14, 2012): As previously addressed, the Chapter’s Board of Directors had decided to put the measure to the membership to continue or disband. At this meeting the general consensus was to disband. Representatives from the Clearwater and Suncoast Chapters briefed those in attendance about what their respective Chapter Programs had to offer. The representatives passed out current Newsletters and Membership Applications.!

!SUNCOAST CHAPTER (November 15, 2012): Attended the 30th Anniversary of the Chapter’s Charter. The certificate was presented by National Board Member, Colonel Richard J. Erickson, USAF, Ret. Also in attendance were Council President Jim Conner and his wife, Dottie.!

!CLEARWATER CHAPTER (November 28, 2012): Several former members of the Mid-FL Gulf Coast Chapter were in attendance. The Clearwater Chapter added 6 new members since their last meeting.!

!SUNCOAST CHAPTER (December 13, 2012): Installed Chapter Officers at Chapter’s!

Christmas Party!

!TAMPA CHAPTER (January 10, 2013): General John H. Tilelli, USA, Ret., Chairman of the Board, MOAA, installed the Chapter’s Officers and was guest speaker. Also in attendance were Major General Joseph G. Lynch, USAF, Ret., General Counsel and Corporate Secretary, MOAA and FCOC President Jim Conner and Dottie.!

!From September through November I (Maj Hartnett) was involved in multiple meeting with the Chapter President and several Board Members of the Mid-Florida Gulf Coast Chapter in attempts to save the Chapter. The Chapter had gone through a Chapter

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Revitalization three years earlier and it appeared to be successful. Unfortunately, when appealing for someone new to step up and assume leadership positions no one came forward. Another Revitalization attempt was offered but refused. The end result is that the Chapter has decided to turn in its Charter.!

!EC Area VP’s Report (Col Susan Neugebauer): Colonel Neugebauer reported that last year the FCOC had three attendees at the Florida National Guard Convention, which is held in Orlando every June, and that she hoped we could do as well this year. She visited three chapters, Central Florida in September (enthusiastic), Treasure Coast in December (graying), and Cape Canaveral. Erie Joy, from Cape Canaveral, is working on the Community Blueprint Program. Joe O’Black has done a YouTube video stressing the need to stay in and graduate from high school. Marty Brown has agreed to become the editor of The Communiqué. The Lake and Sumter Counties Chapter golf tournament raised over $20,000.00 for Operation Helping Hand, run by the Tampa Chapter. Finally, Colonel Neugebauer noted that five of the six chapters in her area had representatives at the Winter Leadership Forum. !

!SW Area VP’s Report (Col Len Friedlander): Colonel Friedlander reported he is still working on finalizing the Zip Code Catchment Area project. It is basically done, but there are still a few issues to be resolved. All chapters in the Southwest Area were invited to the September 18 luncheon hosted by the Sarasota Chapter. The speaker was LTG Randall Rigby, MOAA Director. All chapters, except South Central Florida, were represented at the luncheon. In December he helped install the officers of the Military Officers Association of Sarasota. In January he presented the 5 Star Banner for chapter excellence to the Southwest Florida Military Officers Association (Naples) and installed their officers.!

!SE Area VP’s Report (LTC Marc Oliveri): LTC Oliveri reported that he visited all the chapters in his area except the Florida Gold Coast Chapter. He installed the officers of the South Dade Chapter, but there were only 13 members in attendance, which was unfortunate. The chapter needs help. He installed the officers of the Broward Chapter and gave a small speech on membership. He attended the Palm Beach luncheon where Jim Conner installed the new officers. He has not visited the Florida Gold Chapter yet, but he keeps trying. He visited the Palm Beach-Martin Counties Chapter, his home chapter, which is very active. One of their recruiting tools is an “Officers Call” which is held the first Friday of each month. Postcards are sent to selected officers in the area, gleaned from the lists provided by MOAA. The chapter also hosted a fundraiser for the Wounded Warrior Project of South Florida, which raised $22,000.00. !

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!Personal Affairs Report (Lt Col Norgaard): Gayle Norgaard noted that one thing a Personal Affairs program can do is to support the chapter’s membership. Although most chapter members have their house in order, many do not. Contact with a member who has lost a spouse can sometimes reveal someone who is really in need. Contact need not be immediate, but should be within a few days. LTC Norgaard does not have a committee as such, but she has people who can help.!

!New Business: Because some attendees had to leave for other meetings, the bid by the Ancient City Chapter to host the 2015 FCOC Convention was presented at this time. !

!LTC (P) Ron Birchall, USA, Retired, President, Ancient City Chapter (St. Augustine) presented the chapter’s bid to host the 2015 FCOC Convention. The Convention would be held at the Renaissance World Golf Village Resort, Convention Center, and Beach Club, 500 South Legacy Trail, St. Augustine, FL 32092 during 21-24 May 2015. LTC Birchall discussed the proposal, which can be found at Appendix C. It was moved and seconded to accept the proposal and award the 2015 FCOC to the Ancient City Chapter. After a brief discussion, the motion was approved unanimously.!

! There was no other new business.!

!Bylaws and Resolutions Committee (MAJ Ed Lillich): No report. !

!Newsletter Editor’s Report (Marty Brown): Marty is looking forward to being the Editor of The Communiqué. The goal is have the newsletter published by the 10th of the month. The next edition is scheduled for February 10, 2013.!

!Legislative Affairs Report (Col Fran Martin): Colonel Martin announced that there was not much to report. There are significant changes taking place in TRICARE on October 1, 2013. At that time TRICARE Prime participants living more than 40 miles from a medical treatment facility will be switched to TRICARE Standard. !

!Florida Legislative Affairs (LTC Steve Murray): Absent. No report.!

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Florida Veterans Council (LTC Bob LePage): Absent. No report.!

!Web Site Coordinator (LCDR John Snyder): Before discussing the following report LCDR Snyder noted that the MOAA Legislative Report is available through the FMMC.!

!Web Master Report!!

! Last Fall I made some major changes to the website intended to make maintenance of information easier for council and chapter users.!! Some changes have been made to the website in 2012.!! First: I added the “Bits and Pieces” that Dottie Connor sends out to the home page for all to see.!! Second and a major change: My initial design included separate data tables for Council Board Members, Council Committee Members and Chapter Officer Members. Each had duplicate fields for personal information. Taking myself as an example, I had all my personal data in the Council Committee table for my position as Web Master and FMMC Coordinator. In the Chapter Officer table there were entries for President, Editor and Webmaster. So if I changed my phone number I had to go to four different records to complete one simple entry. To solve this issue I combined all of the records from the three tables into a single “Members” table. I then created the Member Profile maintenance view to manage the information for a member. I then modified the Board Members, Committee Members and Chapter Officer Tables to use a pointer to the member filling the position. I modified the Chapter Admin to include a new tab on the Maintain Chapter Profile page titled “Chapter Member Profiles”. This tab can be used by the chapter to update an existing member in their list of members AND if a name is missing, ADD a new profile to the database which will then appear in the dropdown. I’ll cover this in more detail with a handout for chapter officer to take home and use. These changes caused some questions during the recent updates. I’ve answered each and the users were successful in completing their updates. !! As part of the above, I’ve added a new Member access for all members in the database. Usernames are first initial and last name (no spaces and all lower case) with initial password of “leader_1”. A member can click on the My Profile (upper right corner of the page) which will prompt the user to login and then upon successful login will display their profile information and allow them to update their info. The profile was expanded to allow for an alternate mailing address for all you snowbirds. If you add an alternate address all you have to do when you travel to primary or alternate address is click the “Current Address” indicator. !! For those concerned, none of the personal information is displayed on the public access pages on the site.!

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! During my presentation after the board meeting I’ll demo the above changes and answer any questions. I’ll also field any feedback on use of the council site.!!John SnyderLCDR, USN, Retired!!Auxiliary Liaison (Violet Smith): Absent. No report.!

!Membership (LTC Marc Oliveri): He discussed membership issues earlier and had no further report. !

!TOPS (CAPT Mike McHugh): Absent. No Report!

!Religious Activities (Chaplain (COL) Morris): Chaplain Morris submitted the following report.!

!CHAPLAIN’S REPORT!

! If you were in a dangerous combat situation, and your leadership had been killed or disabled, would you want a Chaplain to be the Commander? Not likely, although some Chaplains might be excellent leaders. Early in my career as a Military Chaplain, I was taught that in a situation such has been described, that the ranking officer or enlisted person would be in charge, regardless of the Chaplain’s rank or military skills. Chaplains serve in our Armed Forces to be spiritual leaders and to advise commanders on the welfare and morale of the troops.!

!! During the past year we lost one of our Chapter Chaplains who had been elevated to other leadership duties in addition to serving as The Chapter Chaplain. It is my understanding that he was an excellent Chapter Chaplain and a real asset to the Chapter. Piling on other responsibilities became too much, so The Chaplain resigned both from his position as chaplain and as a member of the Chapter. Over the years in my position as Council Chaplain, I have personally known of four Chaplains who have served as Chapter Presidents, and they may have done very commendable jobs, but serving in other leadership positions is not the best use of chaplain talents. It seems reasonable for the Chapter Chaplain to serve in the inner circle, so that the Chaplain can know what is going on and be supportive of those who are qualified leaders. !

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!! It amazes me that we have so much trouble finding members, many of whom have served in responsible military assignments, who will take a turn in Chapter leadership. All too often, the same willing individuals are stuck in various offices, or the Chapter might fail. A lot of our leaders are advancing in age, and if our Armed Forces continue to shrink, the membership may diminish, and we might need to look at ways to address leadership. Putting Chaplains or other unqualified people in leadership positions is not the answer. What is the answer? I wonder if it would help to have a training team in our various areas to go to our Chapters for this purpose? Of course, if I had all the answers, I might be the FCOC President, and Jim Conner could be the Chaplain.!

!Chaplain (COL) Robert L. Morris, Jr. USA, (Ret)!

!2013 Convention Coordinator (COL Troy Scott): Colonel Scott announced that he would cover the 2013 Convention at the evening event. !

!2014 Convention Presentation (CAPT Don Freese): Captain Freese discussed the following report.!

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2014 Convention Chair Report!

!! As 2014 Convention Chair I completed the negotiations with the St. Petersburg Hilton for June 5 to 8, 2014.!

! The room rate is the “per diem rate, currently $93.00” per night. The Convention Committee will make the reservations and pay for the rooms to get the tax exemption. We will need some help from Marc Oliveri on how to set up a Pay Pal Account so attendees can pay by credit card.!

! The contract is for 170 room nights, 10 Thursday, 80 each Friday and Saturday with the rate being good 3 days before and after the Convention. The food beverage minimum is $18,500.!

! The Hilton, especially Ann-Marie Clark Moutoute, has been very easy to work with and gave us many special concessions including allowing us to use our own AV at

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no charge, free parking for everyone, free daily internet and 15% off of the 2014 Food and Beverage prices.!

! By the way, Ann-Marie’s niece is Money Penny in the Sky Fall James Bond Movie. I asked Ann-Marie if Money Penny would speak at the Convention. Ann laughed and said that she hopes she has time to see her when she goes to England this year.!

! Another perk is a two Bedroom Parlor Suite for a Hospitality Room at the “per diem rate” for each Bedroom and no charge for the Suite. One of the Bedrooms will be free to the Host & Hostess who have not been identified. Please let me know if there is someone that has experience (i.e. Sue Baxter) and would be interested from another chapter.!

! The Hilton also agreed that we can move the Memorial Service to Sunday morning if it works at the 2013 Convention.!

! We plan to have everything in place by the 2013 Convention so that we can hand out Registration packages at the Convention as Sarasota has done.!

! I have had one team meeting with good support so it should be a successful convention. We hope to get the Tampa Bay Rays involved.!

!Old Business: None !

!!Meeting adjourned by President Conner at 3:30 pm, January 25, 2013. !

!!Jonathan C. Gordon, Colonel, US Army (Ret.)!

Secretary, Florida Council of Chapters!

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!APPENDIX A!

Financial Report – 31 December 2012!

!Florida Council of Chapters 2012 Financial Report!

(Updated Version)!

INCOME Budget Received Difference

Chapter Dues ($0.75 per member) $6,150 $5,675.75 -$474.25

Convention Surplus 3,000 4,523.89 1,523.89

Newsletter Ad 0 700.00 700.00

GMT 0 500.00 500.00

Total $9,150 $11,399.64 $2,249.64

EXPENSES Budget Spent Difference

Council Meeting - nonreimbursable $250 $2,982.00 -$2,732.00

General Operations 200 117.86 82.14

Fees & Licenses 80 61.25 18.75

Postage-General 50 190.57 -140.57

Postage-Newsletter 150 50.99 99.01

Printing-General 120 141.72 -21.72

Printing-Newsletter 200 90.12 109.88

Supplies 200 443.34 -243.34

AVP Travel 1800 2,776.63 -976.63

Secy, Treasurer, PP Travel 750 749.99 .01

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!

Travel Committee Chair 2,000 1,482.00 518.00

Travel President 2,000 1,999.75 .25

Travel Vice President 600 456.94 143.06

Website 200 60.85 139.15

Other-teleconference expense 200 109.66 90.34

Convention Ads 150 0 150.00

TOTAL $8,950 $11,713.67 -$2,763.67

Income versus Expenses - 2012 -314.03 !

End of Year Account Balances

Operations $12,510

Convention $10,000 (Includes $3,000 loan to Sarasota)

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Appendix B!

Proposed 2014 Budget!

!Florida Council of Chapters 2013 Budget (Updated Version)

Approved 2013

2014 Proposed Budget

Proposed 2014

INCOME INCOME

Chapter Dues ($0.75 per member)

$6,000 Chapter Dues ($0.75) $6,000

Convention Surplus 3,000 Convention Surplus 3,500

Newsletter Ad 700 Newsletter Ad 900

Other Income 0 Other Income 1,000

EOY Carryover 13,375 Reserves-Carryover 5,000

Total $23,075 $16,400.00

EXPENSES EXPENSES

Council Meetings $3,170 Council Meeting $2,000

Recruiting Events 5,375 Recruiting Events 200

General Operations 200 General Operations 150

Fees & Licenses 80 Fees and Licenses 100

Postage-General 50 Postage General 200

Postage-Newsletter 75 0

Printing-General 100 Printing General 200

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!!

APPENDIX C!

Proposal for 2015 FCOC Convention!

Printing-Newsletter 325 0

Supplies 150 Supplies 200

Website 200 Website 200

Other-teleconference expense 250 Webinars 150

Convention & Registration (e.g., GA,! SC Conventions)

1,750 Convention Registrations

1,200

0 Convention Ads 150

Travel 0 Travel 0

President 2,000 President 2,000

Vice President 600 Vice President 600

AVP 1,800 AVPs 1,800

Sec, Treasurer, Past President 750 Sec, Treas, PP 750

Committee Chairs 1,200 Committee Chairs 1,500

Reserve 5,000 Reserve 5,000

TOTAL $23,075 TOTAL $16,400

Convention Account 10,000 Convention Account 10,000

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! !

500 South Legacy Trail!

St. Augustine, FL 32092!

PROPOSAL FOR!Florida Council of Chapters!

Dates and year (below)!

The Renaissance Resort at World Golf Village is pleased to present the following proposal for the MOAA 2015 Conference.!!CONTACT: ! LTC (P) Ron Birchall, USA (ret)!

! Team Leader, Plans & Programs!

! President, Ancient City Chapter, MOAA! ! !! !

TELEPHONE:! 904.669.5595!EMAIL:! ! ! ! ! rebirch@comcast.net !

!DATES:! The following dates are currently available. Please advise us if we may

tentatively reserve these dates for your conference.!!ARRIVAL:! May 21, 2015!

DEPARTURE:! May 24, 2015!

SPECIAL NOTE:! These dates are over Memorial Day Weekend!

ROOMS BLOCK:! The Renaissance Resort at World Golf Village, a 100% non-smoking hotel, has 301 guestrooms, including 30 suites. !

! As of this writing, we are able to offer the following room block as you requested.!

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!PLEASE NOTE:! These rates are based on seasonal dates and current demand. We will guarantee these rates for the above time periods if confirmed on a definite basis by January 16, 2013. If the contract has not been finalized prior to this date, rates may be subject to increase.!!

SALES TAX:! The above rates are net, subject to applicable state and local taxes (currently 11.03%) in effect at the time of check-in. If your group is tax exempt, the proper certifications will be needed.!

GROUND!

TRANSPORTATION:! The Renaissance Resort can provide round-trip transportation from the Jacksonville International Airport. Services are in house and must be pre-scheduled. Travel time is approximately 45 minutes. !

MEETING & CONFERENCE!

REQUIREMENTS:! The Renaissance Resort has over 100,000 square feet of event space to accommodate your group including the St. Johns County Convention Center which offers over 40,000 square feet of meeting space. The Convention Center is attached to the Resort and designed to coordinate with the Resort’s interior design.!

As an alternative venue, the World Golf Hall of Fame offers an excellent site for receptions, dinners and other VIP events for all golf enthusiasts.!!

CONCESSIONS:!

Thursday!

5/21/15

Friday !

5/22/15!

Saturday!

5/23/15

Sunday!

5/24/15

Guestrooms

10 80-100 80-100 Check out

Group Rate

$129.00 $129 $129 Check out

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•! We will provide one complimentary room per forty (45) rooms paid for on a per night basis to be credited to the group master account.!

•! Group rate may be extended three prior and post the convention dates, based on availability.!

•! Complimentary guest room internet!

•! One (1) Complimentary upgrade to our hospitality suite at the group rate (Please note there are no bedrooms)!

•! One (1) one-bedroom Presidential suite upgrade at the group rate!

•! Two (2) staff rooms at a special rate of $109.00 per room, per night!

•! Complimentary self-parking for entire group !

•! Vendor fees for up to ten (10) table top displays waived.!

•! One time event set up fee of $575.00 (Meeting room rental waived)!

•! Don’t forget your Marriott Rewards Points for placing your event with us!!

We understand your event requirements to be as follows:!

Date Start Time

End Time

Function

Thurs 5/21/15

4pm 24 hours

Set up vendors*

4pm 24 hours

Check in to Hospitality

PM PM Pre Con

Fri 5/22/15 24 hours

24 hours

Hospitality

24 hours

24 hours

Vendor Displays (5-7 Table Tops)

4pm 6pm Registration

Time TBA

Time TBA

Council Meeting for 30

PM PM President’s Reception for 250 ppl

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!MINIMUMS:! We will offer complimentary meeting space with a

minimum commitment of $15,000 in banquet food & beverage revenue will apply.!

PLEASE NOTE:! The information contained in this proposal is based on your current accommodations and meeting requirements. Should these requirements change, rates and meeting room rentals will be renegotiated.!

WORLD GOLF HALL OF FAME: ! The Renaissance Resort offers the World Golf Hall of Fame Museum for events. There is a surcharge in addition to your selected menu charge for use, based on the number of guests.!

GOLF:! As the home of the World Golf Hall of Fame, golf is a prime recreational activity at the World Golf Village. !

The “Slammer & Squire” golf course is the first of two championship golf courses planned at the Village. Our second course, the “King & Bear” is the only course in the world ever collaboratively designed by legendary greats, Arnold Palmer and Jack Nicklaus.!

!Ron, I hope this covers the information you will need at this time in the selection process. Please feel free to call (or email) me when I can be of further assistance. Thank you for your consideration and I look forward to hearing great news from you

Sat 5/23/15

24 hours

24 hours

Hospitality

24 hours

24 hours

Vendor Displays (5-7 Table Tops)

9am 10am Breakfast Buffet for 150 ppl

11am 3pm Meeting for 150 ppl Theater Style

12pm 1pm Lunch Buffet for 150 ppl

7pm 9pm Dinner Banquet for 300 ppl

Sun 5/24/15

AM AM Post con meeting for 30 ppl

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soon! My team and I can’t wait to serve those who have served our country in so many ways! !!Enthusiastic for your purpose and your event,!

Tania K. Lynn!

National Sales Manager!

Direct phone: (904) 669.8206 Email: Tania.Lynn@jqh.com!

!!!!!!!

� !

November 8, 2012!!RE: 2015 MOAA Annual Conference!!Thank you for considering The Renaissance Resort at World Golf Village to host the members of the Military Officers Assn. of America in 2015 – it would certainly be a privilege and an honor! We are delighted to submit to you the following proposal after these two introductory pages. If a contract is signed by December 16, 2012, a fabulous partnership will evolve.!!To assist in describing our resort to others, The Renaissance Resort at World Golf Village is North Florida’s most recently designated AAA Four Diamond Resort. We are a member of the Florida Green Lodging Program.  We are the largest combined resort and convention center between Atlanta and Orlando and specialize in finding the perfect balance between expert convention and event planning and genuine hospitality. We are proud to offer the following services:!!

• All 301 deluxe guestroom accommodations, including 30 one-bedroom suites, have all new furniture and soft goods, as well as the addition of flat screen televisions,. The bathrooms in the guest rooms and suites are renovated with new granite countertops, wet bars and

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refrigerators. Guest room corridors have new carpet, wall coverings, and new paint. We are committed to the upkeep and condition of our resort as we constantly look for ways to refresh. In 2015our resort will look and feel like the four diamond resort that it is!!

• 100 luxury villas with incredible views of even more incredible golf courses. Inside each villa you will find the comforts of home with full kitchens, DVD players, washers and dryers, and other amenities.!

• Complimentary Individual Shuttle Service to Downtown St. Augustine. Your attendees can experience the history and charm of St. Augustine as well as hundreds of restaurants through the use of our complimentary shuttle to downtown St. Augustine.!!

• Complimentary access and shuttle to/from the Serenata Beach Club for guests at their leisure, limited seating based on availability. Enjoy privileges at this exclusive beach club featuring a breathtaking setting overlooking the Atlantic Ocean.!!

• The entry of the resort has a new marble floor. The 10-story atrium lobby has a Colonial/Asian theme with new furniture, new soft goods, fixtures, an enhanced waterfall and stream, and lush foliage throughout to fit the Asian theme. Additionally, the lobby features new conversational seating areas positioned near the resort’s bar. The bar is remodeled, as well as the adjacent restaurant.!!

• The St. John’s County Convention Center, which is attached to the Resort, offers over 40,000 square feet of contiguous state-of-the-art meeting space. All meeting rooms have new carpeting, wall treatments and new wall sconces. Also included in the renovation are new flex-back meeting room chairs. With recent renovations our combined meeting and event space is now 100,000 square feet.!!

• New 16,000 square feet of outdoor patio space with upgraded patio furniture. Perfect for your group’s lunch or dinner events.!!!

• As the home of the World Golf Hall of Fame – golf is the prime recreational activity at the World Golf Village. Our resort has hosted the Liberty Mutual PGA Tour Legends of Golf Tournament – a nationally televised Senior PGA Tour event held in the spring of each year. As an alternative banquet and meeting venue, the World Golf Hall of Fame offers an excellent site for receptions, dinners and other VIP events for all golf enthusiasts.!!

• Our two world-class championship golf courses are the “Slammer & Squire”, named after Hall of Famers “Slamming” Sam Snead and Gene “The Squire” Sarazen; and the “King & Bear”, the only course in the world ever collaboratively designed by legendary greats, Arnold Palmer and Jack Nicklaus.!!

• Other recreational activities at World Golf Village include:!!Spa La Terra with 11 treatment rooms and over 70 treatments !The World Golf Hall of Fame – an interactive museum for all ages!IMAX Theatre!18 Hole All Grass Putting Course Full Swing Golf Simulator with over 32 world-renowned courses

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Walk of ChampionsThe Shops of World Golf Village The PGA TOUR STOP – offers over 31,000 square feet of retail golf shopping Swimming, Biking, Jogging, Tennis, Fitness Center!Playground, Game Room, Billiards Room!PGA Tour Golf Academy !!

• We have several restaurant and dining options at World Golf Village that include:!Villagio: Italian Grille!The Resort Shop – proudly brews Starbucks! Actor-comedian Bill Murray’s restaurant “Murray Bros. Caddy Shack”Fairways Café at the Hall of Fame The Legends Grille at the Slammer & Squire golf course!!

• Other recreational activities in St. Augustine & The Beaches:!100’s of restaurants and pubs!Tours of Historic St. Augustine!World Class Shopping at stores such as Gucci, Armani, Cole Haan and Saks Fifth Avenue Off-Shore Charter Fishing and Sailing!Charter Airplane & Helicopter Tours!Paddlewheel Luncheon and Dinner CruisesBeaches and Beach Activities!European Day Spas & Salons!!

For additional updates and calendar of events, please visit the World Golf Village website at www.wgv.com; and for historic St. Augustine, Florida visit www.visitoldcity.com !

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