flagler street beautification/reconstruction project timeline · town hall meeting for the flagler...

J:\Planning\Flagler Street\Task Force\2016\01 11 16\01-11-2015 Detailed Flagler Street Timeline_DRAFT.docx

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Flagler Street Beautification/Reconstruction Project Timeline

January 4, 2016 Construction for Phase 1 commences with the closing of Flagler Street from 1st Ave. to NW Miami Ct. Signage and fencing is up and in-field mobilization begins. December 22, 2015


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December 16, 2015 Flagler Street Maintenance Coordination: DDA Staff met with City of Miami Capital Improvements Program and Public Works to coordinate the long term maintenance of all hardscape applications. December 14, 2015 Flagler Street Task Force Meeting at the Olympia Theater. Topics discussed were construction schedule, drainage well permits, change orders, project site mobilization, tree lighting, website updates, PIO office, and valet parking. December 9, 2015 Flagler Tree Relocation Coordination: DDA Staff met with the City of Miami and Bayfront Park Trust Executive Director Timothy Schmand to discuss the relocation of 27 Date Palms and 3 Live Oaks. Potential locations were discussed as well as transport, care and long-term maintenance. DDA also met with the Executive Director of the Miami Parking Authority Art Noriega to discuss city-wide valet services and how those upcoming changes will affect valet parking along the Flagler corridor. December 4, 2015 Flagler Utility Coordination: DDA Staff met with FHP, Construction Manager, CEO and FP&L to discuss utility

coordination, particularly regarding manholes, utility trenches, vaults, grates and tree lights.

DERM Permits: Geotech will come out and do testing on Dec. 12th and send report to DERM; Contractor expects

to receive all permits for all ten drainage wells by January 15th, 2016, which should not negatively impact their

construction schedule.

TECO Gas will begin utility work next Wednesday, the 9th, pending a permit from the Public Works Dept.

Tree Lighting: Not covered in drawings or in original contract. Change Order to have conduits placed in street

lights. HOWEVER, tree lighting service point requires FP&L metering with a standalone pole and metered can. Due

to 120 volt wattage, there will probably need to be a metered pole for every tree light service point. FP&L requires

design, voltage and loads.

November 30, 2015 Flagler Street Task Force Meeting. In field mobilization and initiation of work on Flagler had not begun. Pre-

construction activities including surveying/layout, mobilization of offices and warehouse, safety coordination, and

material procurement for items not currently awaiting design directives have begun.


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November 24, 2015 DDA met with the City of Miami, CEI and Contractor for Quality Control Coordination Meeting. We reviewed the Project Scope of Work, Construction Schedule, General Requirements, Housekeeping, Public Relations, Progress Meetings, Safety, Security and Laboratory Testing for earthwork, concrete pavement and Asphalt pavement. DDA also conducted 2nd Mock-up Review in at FHP’s warehouse in Hollywood, FL for concrete color, finish,

aggregate and crosswalk design.

November 23, 2015 Town hall meeting for the Flagler Street Beautification Project at the Olympia Theater. Members of the Flagler Street Task Force, DDA Staff, City of Miami, the PIO and CEI presented the Flagler Street project to business and property owners, residents and the general public. Topics discussed/presented were the historical significance of Flagler Street, graphic renderings and physical hardscape mockups, detailed engineering drawings, phasing map with anticipated construction schedule, and PowerPoint. Schedule: 11:30 - 5pm Open House

5 - 6pm Question and Answer Session 6 - 7pm Formal Presentation

November 20, 2015 DDA met with the City of Miami, CEI, FP&L, Teco Peoples Gas and Contractor for Utility Coordination Meeting. We reviewed the Notice to Proceed/Customer Notification Letters, Project Scope of Work, Construction Schedule, General Requirements, Public Relations, Utilities, and As-Built Drawings. November 19, 2015 DDA held a Flagler Street Town Hall Meeting Review with the City of Miami, PIO and CEI. We reviewed the agenda, prepared materials, coordinated physical drawings and reviewed Flagler Street website progress. November 17, 2015 DDA also conducted the 1st Mock-up Review in at FHP’s warehouse in Hollywood, FL for concrete color, finish,

aggregate and crosswalk design. The samples were not approved, and 2nd samples will be created for a review

the following week.


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November 17, 2015 DDA met with the City of Miami, CEI and Contractor for Utility Coordination Meeting. We reviewed the Notice to Proceed/Customer Notification Letters, Project Scope of Work, Construction Schedule, General Requirements, Public Relations, Utilities, and As-Built Drawings. Another meeting is required for coordination with FP&L and TECO. November 13, 2015 DDA met with the City of Miami, MDT, CEI, Curtis + Rogers, BCC Engineering, Brian Alonso from the FSTF and Contractor for Pre-Construction Kickoff Meeting. We reviewed: Notice to Proceed/Customer Notification Letters, Project Scope of Work, Construction Schedule, Cost Control, General Requirements, Housekeeping, Public Relations, Submittals, Payment Requisitions, Progress Meetings, Site Storage for Materials and Equipment, Safety, Construction Project Sign, Security, Utilities, Project Guarantees, As-Built Drawings, Laboratory Testing, CSBE/Local Hire Requirements and Contractor Payment Checklists. November 6, 2015 DDA met with City, and were introduced to the new CEI, Wilfredo Suarez Mulkay, P.E. from APCT Engineers, and the new PIO, Maria Fernandez Parrata, Senior Public Information Specialist from MRG-Media Relations Group. We discussed the schedule in the contract for 660 days with a 60 Day Punch List. Due to the Change Order that schedule is now 769 days with a 60 Day Punch List, bringing the total days of construction completion at 829 days. However, this schedule is based on a construction window of M-F, 8am-6pm. Due to the noise waivers signoff, the construction window is now at M-F, 7am to 12midnight, and Sat, 8am-6pm. This should shorten the scheduled number of days considerably. Any delays to the project will result in a $1,183/day penalty. Construction will occur block-by-block in 13 phases. Other matters discussed:

- Town Hall Meeting is tentatively scheduled for possibly week of Nov. 17th at Olympia Theater.

- David Adato, Construction Manager, furnished us with an organizational chart to show project

management breakdown and lines of communication; this will be updated with specific names, titles and

contract information.

- The DDA will supply the PIO with a database of property owners, business owners and residents.

- Contractor has applied for permits and will begin holding weekly meetings with CIP as soon as

construction commences.

- David Adato has requested mockups of the hardscape applications: both the light gray/dark gray, and

the railroad tie application. These will require signoff, and eventually be put on display in the PIO office.


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- City has supplied DDA with the updated signed and sealed plans – Revision 6 – and they will be put on

the Flagler Street website

- DDA still needs a project budget and MOT plans.

- DDA will meet with the PIO after the Task Force Meeting, review the website construction, and review

the office space at the Olympia Theater.

November 3, 2015 CEI has been selected and contract finalized: APCTE Engineers.

October 30, 2015 DDA staff is creating an in-house phasing map for the Construction Kickoff Meeting and Flagler Street Website. October 26, 2015 Task Force Meeting

- Town Hall Meeting is tentatively scheduled for possibly week of Nov. 11-18th at Olympia Theater.

- Brian Alonso and Neisen Kasdin signed letter to the City Manager prepared by DDA Staff urging waivers

for extended construction hours.

- Yami Roa reviewed Construction Notification Flyer option #1, which received the most votes.

- Eric Riel talked about the DDA walkthrough conducted for the PIO/CEI space at the Olympia Theater/166

Flagler Street. Also talked about the process anticipated to ensure that the space is up to code.

- Task Force is still waiting to receive from CIP a project budget and latest construction documents from

BCC Engineering (after incorporating comments/conditions from County Public Works staff).

- Task Force requests an organizational chart to show project management breakdown and lines of communication.

October 21, 2015 Notice to Proceed (NTP) is issued. City still in negotiations with CEI and are under the Cone of Silence. Construction

Noise Waiver Request was submitted by Construction Manager.


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October 20, 2015

Flagler Street upgrade faces two hurdles Written by Catherine Lackner on October 20, 2015

If all of the stars line up, shovels could be in the ground on the long-delayed Flagler Street renovation from Biscayne Boulevard to the Dade County Courthouse by year’s end. If a notice to proceed is issued tomorrow (10/23), work can begin within six weeks, city sources said.

Only two issues remain before a notice to proceed can be issued, Alberto Parjus, Miami deputy city manager, told directors of Miami’s Downtown Development Authority on Friday.

One is that the contractor, FHP Techtonics Corp., says that it is owed money because the start of the project has been delayed. When questioned by board member Richard Lydecker, who is senior partner of the Lydecker-Diaz law firm, the company’s representatives couldn’t specify exactly what the contract said, so the board moved to the next issue.

That is the hiring of a construction engineering inspector, the owner’s representative on the project. City inspectors make sure the structure is up to code, but the private inspector’s concerns are more wide-ranging, including aesthetics. That job is open for bids and under a cone of silence, so Mr. Parjus said he could not give more details.

Marc Sarnoff, authority chair and Miami commissioner, pressed Mr. Parjus for a date on which the notice to proceed could be issued. “Could it be Friday, Oct. 23?”


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He could not guarantee that, Mr. Parjus said, but “This job is my No. 1 priority. I’m committed to do it.”

“This is farcical,” said Gary Ressler, principal and managing member of the Tilia Companies, owner of the Alfred I. Dupont Building at 169 E Flagler St. “We’ve been hearing this ‘two weeks’ story for six months. We’ve been lied to and don’t have a lot of confidence” in promises any longer.

“How are you going to move the ball?” Mr. Sarnoff asked Mr. Parjus, who replied that he was meeting with the contractors later that afternoon.

Board member Bruno Barreiro, who is a Miami-Dade County commissioner, said he has had dealings with Mr. Parjus in the past. “He doesn’t want to give you a date, but when he tells you something, you can believe it.”

Despite the fact that the city is only putting in about half of the funding, “it wants to control the project 100%,” said Brian Alonso, co-chair of the Flagler Street task force and principal of La Epoca department store at 200 E Flagler St. The task force was not consulted on major decisions, including the hiring of the construction inspector, he said. “They are not allowing us to have any input.”

“This project was supposed to be run by the DDA and we’ve been totally ignored,” agreed authority Vice Chair Neisen Kasdin, who chairs the Flagler Street task force and is office-managing shareholder of the Akerman law firm.

“Let’s have some faith,” Mr. Sarnoff said, reminding the board of Mr. Barreiro’s praise for Mr. Parjus. But, he reminded the latter, the authority wants to see the notice to proceed expedited.

With all the funding in place, the project seemed well on its well to construction when, in June, a flaw in design drawings threw a wrench into plans.

The plans didn’t allow for sufficient drainage, necessitating a change order, authority sources said. As many entities are collaborating on the project, it’s not known who made the error or who discovered it, but it has put the brakes on the project.

The Flagler Street design is to feature a railroad theme, highlighting Standard Oil tycoon Henry M. Flagler’s achievement in pushing the Florida East Coast Railway past Palm Beach and into Miami, thus connecting the fledgling city with the rest of the world.

The sidewalk design alternates light and dark grey bands of concrete to give the effect of railroad tracks, and an actual railroad tie is to be imbedded in the sidewalk to separate the walking surface from the street furniture and trees. The concrete was chosen because it is inexpensive, durable and easy to replace. Movable gates that look like those at railroad crossings reinforce the theme, can be used to close off streets for special events and can be propped up vertically when not in use.


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Flagler Street has long been a concern to downtown businesses. Many sidewalks have been expanded, restricted or rebuilt over the years. In addition, street surfaces are uneven, and a failed pavers project left many conflicting surfaces.

Because underground pipes, drains and utility lines were antiquated and in severe disrepair, the city had to replace those before the above-ground work could be tackled, authority sources said.

October 16, 2015: DDA + City of Miami Staff, Miami DDA staff and contractor FHP meeting Meeting to resolve issues regarding delays. FHP to issue CIP a quantification of costs on Monday, October 19th. CIP will determine whether legal is needed before proceeding. October 16, 2015 DDA Board Meeting Task Force Members state their grievances to Board and Commissioner Mark Sarnoff requests release of NTP in one week. Jeovanny Rodriguez, Director CITP, has provided us with a Project Schedule.

October 14, 2015 DDA, City of Miami CIP + Miami Dade County Public Works Staff Meeting

DDA Staff, City of Miami CIP staff, City engineering consultant (BCC Engineering) met with Miami-Dade County

Public Works/Transportation staff to review remaining items related to traffic, signalization, drainage, and MOT per

latest construction documents dated October 8, 2015. The goal of the meeting was to walk out with completed

reviews and approvals of all pending items.

Miami-Dade County staff “approved plans as noted and subject to the changes discussed at the meeting related

to MUTCD, drainage, ADA and MOT.” The approval doesn’t include signalization plans, which shall be addressed

at a later date. The issue with the signalization plan is related to disconnects at every intersection for every signal

and require coordination with FPL. This item will not interfere with the initiation of construction activities and it is the

City determination if this has a bearing on the issuance of NTP (to be presented by ACM, Alberto Parjus)

October 13, 2015 DDA + City of Miami Staff Meeting

Alberto requested Vanessa Acosta that the necessary waivers to allow construction between the hours of 7am –

12am be approved by NET. The waiver is not to be granted as a blanket waiver for the entire project, but the

contractor/city would request the permits on a month to month basis based on the progression of the project (per


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the established phases). Per Vanessa’s input, she asked DDA to collect letters of support from neighbors/property

owners in order to make her extended hours approval process easier. DDA and Vanessa agreed to collaborate

sharing contacts in order to maximize the outreach and communications in anticipation of the disruptions expected

with this project.

Vanessa asked Jeovanny about the project contract including clean up, street sweeping, and pick up of debris that

results from construction activity. Jeovanny confirmed that these items were contemplated in the contract with the

contractor. It was mentioned how chicken bones/food leftovers left around construction sites were a big complaint

to the NET. Jeovanny said that the scope of his contract would cover clean up and street sweeping within the project

area.

The Traffic approvals from Miami Dade County public works have not be secured as of this date. On Wed. Oct. 14th

at 2pm City of Miami CIP staff is going to have a working meeting with County public works staff. The meeting

objective as directed by Alberto is to resolve all pending issues with County staff during this meeting. City staff is

to walk out of this meeting with plans signed off or approved under conditions as agreed during meeting. It was

agreed that DDA staff shall participate in the meeting.

Neal Schafers, DDA staff member, shall be the Client Representative in relation to this project. Neal shall participate

in all internal meetings, conversations, and discussions pertaining the progress of the project at this stage. The

DDA would ask that all CIP staff be notified that Neal should be invited and present at any and all meetings related

to Flagler St, including those in which the contractor is participating. Neal is to be included on items related to this

project as any other member of the City of Miami CIP team.

Notice to Proceed is still targeted to be issued to contractor by Oct. 16th. Meeting with contractor expected to

happen next week. (No kick-off meeting with contractor expected to happen prior to issuance of NTP?)

It was requested to Jeovanny to please provide to DDA staff the following information, which is necessary to

establish a communication structure for internal and external purposes (website):

A timeline/calendar with milestones that can be posted on the project’s website – Due Friday Oct 16th

Contact information (i.e., telephone, email) and contact hierarchy for all key personnel that will be available to provide answers on this project. This would include the CEI, PIO, City Construction managers and other city personnel. This information will be posted by the DDA on the Flagler St website. Due Friday Oct 16th


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Provide DDA staff a copy of the project Budget. Alberto directed Jeovanny to work with the accounting department to clean up the budget as expected and then share the project budget ASAP with DDA staff. Due Friday Oct 16th

CEI services selection hasn’t been finalized yet. Still aiming for Friday Oct. 16th to announce selection?

It was discussed that CEI budget was around the $1.5 million. The size/composition of the CEI team was discussed.

Jeovanny confirmed that the CEI team is comprised of 5 to 6 people who will be assigned different functions at

different times. The public information officer is part of the CEI team. It is clear that the Public Information Officer

(PIO) will have his office space at the Olympia location. If necessary, the other CEI team members will share space

with contractor staff at the office space leased by the contractor for this project’s purposes.

The contract change order was discussed. It was confirmed that the dollar amount was $750,000. Jeovanny

explained that the contract change order will be approved administratively. He explained that this dollar amount

can be extracted from the contingency (10%) amount on the current budget. He explained that he will need to go

to the Commission for authorization to expand the overall project budget in order to re-establish his 10%

contingency on the budget for future purposes. Alberto agreed as stated and it was said that basically within the

next couple of months this item would be going in front of City Commission.

October 5, 2015 Task Force Meeting

- Notice to Proceed (NTP) expected to be issued by October 16th. City still in negotiations with contractor

(contract change order)

- Town hall meeting to occur first week of Nov. (2 weeks after NTP is issued)

- Construction expected to begin 6 weeks after NTP

- City still on final negotiations with CEI. Were told negotiations would be final this week. Still under Cone of

Silence

- CEI personnel will range between 3-6 people. They will be available 5 days a week/ 8 hours a day. They

will be located out of the Public Information Office.

- City is still pending of some approvals of items under review by County Public Works staff. Sign-off is

expected shortly


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- Flagler St website is under construction. DDA is managing design process.

- Task Force discussion:

Task Force to present its frustrations with regards to chain of responsibility, accountability, and expectations to the Assistant City Manager at the next DDA Board Meeting on October 16th. Task Force include in that list mention about the incorrect information provided by City of Miami staff over time, which influenced early on over the decision-making process related to some aspects of the project.

Task Force members expressed discontent with the fact that a contractor representative or the City’s construction manager were not in attendance to this meeting, despite the task force’s request in the past. Task Force members discussed the expected communication structure with the contractor and expressed disagreement over City staff being the sole communicators with the contractor. Mr. Rodriguez stated that this mechanism was a standard with all City of Miami projects. Task force members expressed desires to have more direct communication, especially given the unfortunate experience thus far with City staff. CEI representative and the City’s designated construction manager, David Adato, would be the points of contact and channels of communication between the task force and the contractor.

- Next FSTF meeting scheduled for Monday, Oct. 26th

September 21, 2015

Hector Badia, City of Miami, informed Task Force that construction time increased from 660 to 720 days, each

phase being 120 days. Mr. Badia also noted that construction will take place at night when it is beneficial (this

depends upon the phase). Firm selection for David Adato from the City of Miami will be overseeing the project. The

selected CEI contractor will report to him. Alberto Parjus, Assistant City Manager, reassured the Task Force of full

communication from the City of Miami to the DDA, business owners, and residents. He instructed staff to provide

a weekly schedule of where they are supposed to be and when. Mr. Parjus is committed to public engagement.

September 18, 2015 Board Meeting

- The board requested a status update on the Flagler Street project by the ACM Alberto Parjus at the October board meeting.

- To include what he’s done in relation to this project in the last 6 weeks.


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- The board asked staff to prepare a timeline on the project together with a list of questions for City of Miami to respond in front of the DDA board.

August 24, 2015 Jeovanny Rodriguez from the City of Miami presented before the Task Force the new time frames for receiving all permits. Still pending are two permits: including one for tree removal and a final sign-off from the County. Mr. Rodriguez gave a presentation on what the construction phases will look like on the ground. Expected start date is

October 1, 2015 and expected completion is March 6, 2018. Construction will take place 6 days/week, 10 hours/day. Discussion took place over why construction won’t take place both day and night as was originally agreed upon. Mr. Rodriguez said it could increase costs (up to 20-25%), and it was not in the contract. FHP representative stated that if the NTP (Notice to Proceed) is given on October 1st, construction can be expected to begin six weeks from that date. Task force reaffirmed to City Staff on the following:

- They want to expedite the timeframe as much as possible. - Approved consolidation of phases. - Approved daytime and nighttime work around the clock. - Approved working through the holiday moratorium. - Approved anything than can expedite the schedule, without sacrificing quality. - Approved DDA managed retail space for public outreach at the Olympia Theater. - Approved starting on the west and working east. - Agreed to hold a town hall meeting in late Sept, to include the entire project team (CIP, BCC, C+R,

contractor, CEI, PIO...), followed by a groundbreaking ceremony in Oct. August 4, 2015 Contractors continue to wait for one permit from FDOT. Comments were made primarily on drainage (on how Flagler would connect to Biscayne). Jose attended meeting with FDOT, and now must submit formal proposal. Process of assigning pricing to drawings is underway, with input of three estimators. Approximate time for completion: one week. Construction scheduled to occur both night (demo) and day. A CPM (or baseline) schedule is already part of bid order, which includes milestones in construction. A Notice to Proceed is expected to be issued by the City of Miami by the end of August, early September. Phasing of construction is scheduled to occur from west to east. The timeframe between issuance of NTP to construction is approximately 4-6 weeks.


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July 27, 2015 Mr. Jeovanny Rodriguez Assistant CIP from City of Miami mention that approval of permit from FDOT is pending and should get it by end of week or Monday of next week. July 13 2015 Hector Badia of the City of Miami updated the Task Force on the status of permits, and expects permits to be finalized by the end of July. County Public Works department has no issues with the project. FDOT currently has issue with the existing drainage, and plans are to connect it to the mainline on Biscayne Boulevard. The City is waiting for three permits before they can issue a Notice to Proceed. July 6, 2015 City of Miami issues Addendum No. 1 to RFQ for Construction, Inspection and Engineering Services (CEI) for Flagler Street Reconstruction Project. June 24, 2015

Design flaw stalls Flagler Street revamp Written by Catherine Lackner on June 24, 2015


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A flaw in design drawings has sidetracked a long-awaited rebirth of Flagler Street from Biscayne Boulevard to the Dade County Courthouse as a pedestrian-friendly promenade.

Told of the snafu, Downtown Development Authority directors vowed to push forward.

“Our biggest concern is that this doesn’t drag out,” Vice Chair Neisen Kasdin told the group Friday. “The task force will have weekly reports on this. We don’t want to fall behind.”

The plan aims to make Flagler a pedestrian magnet like Ocean Drive and Lincoln Road in Miami Beach or Miracle Mile in Coral Gables. It’s fueled by $6 million each from the city and county and $1 million from Flagler businesses.

But plans allowed too little drainage, forcing a change order, authority sources said. As many entities are involved, the sources said, they don’t know who made the error or who discovered it.

One bright spot is that Miami-Dade’s $6 million is approved and will be funded, said Eric Riel Jr., authority team leader.

The design’s railroad theme highlights Henry M. Flagler’s achievement in pushing the Florida East Coast Railway into Miami in 1896, connecting the fledgling city with the world. Movable gates like those at rail crossings would close the street for special events. Shade trees and bike racks would flank cafes serving on widened sidewalks.

The revamp has been years coming – the authority spurred the current version in 2011, but downtowners long have complained about patchwork remakes that left uneven sidewalks and streets.

The city in 2014 OK’d a 4,205-linear-foot assessment district at $237.81 per foot for the upgrade. The work was estimated to take up to 18 months, and in April FHP Techtonics won the construction contract with a bid that with a contingency could hit $9.7 million.

June 2015 Jeovanny Rodriguez of the City of Miami updated the committee on the status of beginning construction, stating that the schedule for projects needs to be improved, and the City awaits several items from the contractor (mostly paperwork) before they can issue a Notice to Proceed. Mr. Rodriguez told the Task Force that the City is still working with the County to receive permits/approvals. The City expects FDOT to distribute permits this week. April 2015 DDA Staff announced that an appropriations request was submitted to state government for $300K to support the Flagler Streetscape project. Gerry Marquez of City of Miami announced the bid was awarded to FHP, and that the


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procurement process is taking longer than expected. Mr. Marquez said that construction could begin within 3-4 weeks, but would depend upon when the contract is signed. However, FHPT maintains that the contract for B30606 was issued by the City of Miami on April 2nd and subsequently executed and returned by FHPT with the contractually required insurance and bonds on April 8th. Contract’s effective date: May 7th, 2015. March 2015 City of Miami Procurement Dept. recommends that the project be awarded to FHP Tectonics Corp. (“FHP”) who has been determined to be the lowest responsive and responsible bidder for Downtown Miami Beautification Project. Procurement request authorization to prepare for execution for a contract in the amount of FHP’s total bid of $8,852,205.60, plus a ten percent (10%) contingency for a total contract amount not to exceed $9,737,426.16. February 2015 City of Miami Procurement Dept. receives 3 bids in response to the solicitation for ITB 13-14-023. Agreement signed between City of Miami and Miami Dade County for the Economic Development Fund. Three bids have come in, all under budget for the Flagler Street renovation project. Construction is anticipated to start in the spring time with an approximate April groundbreaking. November 2014 The BIDs for the Flagler Streetscape project have been submitted, and because a “Cone of Silence” is still in effect, City of Miami representatives were not at liberty to discuss any details. Gerry Marquez announced that the applications are under review at the moment and predicts that a selection will be made around the last week of November or first week of December. He expects that construction will start by January/February, and said that the City is still looking into where construction materials can be staged. The Task Force concluded that the seating should be removed from the plan given the concerns raised. October 2014 Task Force Chair Neisen Kasdin informed the committee that a cone of silence has been put in place, mainly for City officials and potential bidders. DDA Staff member Javier Betancourt explained the bid document to Task Force members. He told the task force that the bids are due on Wednesday, October 22nd. City of Miami staff informed the selection process would be a purely procurement/administrative decision.


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September 2014 County approved funding of $6M of county funding for construction. Item went in front of the commission on Tuesday, September 16th at 9:30 am. The original agreement called for a minimum number of jobs created with certain specifications and was replaced with a simpler inter-local agreement that does not carry such a requirement. A purchase order for the contractor must be submitted by December 15, 2014. August 2014 The Task Force discussed the necessity to present their case before the county commission for final approval of the Flagler Street renovation project funds (sought from the EDF). Gerry Marquez presented on behalf of the City of Miami and reported that the Traffic Control Plans were underway. Mr. Kasdin offered that another reason why both night and day construction would be preferable is the avoidance of mobilizing and de-mobilizing construction apparatus and materials.

January 2014

DDA staff is to confirm a date on the tax role for the adoption of the special assessment district. Then, open a bid

for the management of the Flagler Street maintenance. Next step is to prepare a package for the County to include

the design of the Flagler Street Streetscape Plan, funding plan and assessment. DDA staff is to set a time table for

the project and to email the task force with weekly updates on the project. The chair advised to have the final

legislative actions completed by May.

September 2013

Curtis+Rogers finalized and presented design concept for Flagler’s streetscape plan; Design discussion included

the street layout, tree locations, lighting, furnishings, sidewalk paving materials and concept. DDA Board of

Directors passed a Resolution supporting the Streetscape Design Plan.

February 2013

CIP Consultant has completed 90% of the underground design and has submitted a preliminary design plan for the

above ground landscaping.


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December 2012

Miami DDA has reached out to the County as well as the City Of Miami for funding, no funding source has been

located, but there is interest in reviving Flagler Street.

October 2011

Flagler Street Reconstruction – The City is working on preliminary design documents for presentation to the task

force in December.

June 13, 2011

The first Flagler Street Task Force meeting convened.

flagler street beautification/reconstruction project timeline · town hall meeting for the flagler...

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