fire appropriation request
TRANSCRIPT
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:MAINTENANCE & REPAIRS
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#FIRE APPARATUS MAINTENANCE CONTRACT Moved to Maintenance Contracts 12,500.00 FIRE APPARATUS TIRES & TIRE REPAIRS 5,000.00 5,000.00 VEHICLE MAINTENANCE PARTS 1,500.00 1,500.00 APPARATUS BODY WORK REPAIRS 7,500.00 7,500.00 APPARATUS MISCELLANEOUS REPAIRS 20,000.00 20,000.00 HOOK & LADDER ANNUAL AERIAL TESTING 3,000.00 3,000.00
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* Describe all components that comprise this line item with justifications for any Total 49,500.00 37,000.00 proposed increases or decreases. Attach documentation as necessary
mechanic who is now a firefighter and in conjunction with the City Garage and their mechanical personnel. However fire apparatus are very sophisticated vehicles requiring the maintenance and repair expertise of the manufacturers or their regional dealership representatives in many instances.
Auto & Body Repairs, Maintenance of Apparatus - Vehicle costs are reduced slightly by utilizing the expertise of a former
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:TRAINING
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#IN-SERVICE TRAINING @ BERGEN COUNTY LAW & PUBLIC SAFETY INSTITUTE 10,000 10,000 TRAINING VIDEOS, LCD PROJECTOR, TRAINING SOFTWARE 5,000 5,000 PUBLICATION SUBSCRIPTIONS 2,000 2,000 ARTICLE 26.3 - Health & Safety Standards 1,200 1,200
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* Describe all components that comprise this line item with justifications for any Total 18,200 18,200 proposed increases or decreases. Attach documentation as necessary
only municipality in New Jersey graded as a Class I town. This equates to lower fire insurance for both residential and commercial owners of property in town. However they recently reevaluated our Division and its grading classification and found several deficiencies, we need to provide more in-service training at a facility that has a Drill Tower and Burn building. This has to be done at a recognized Fire Academy. We need to maintain our Class I grading and to do so we will need to send fire apparatus and firefighters to an academy for this training. The training division is essential to insure that our firefighters are capable to provide the level of service the community has come to expect from its Fire Department. We do this in many ways one of which is through sophisticated software programs that can provide computerized simulations where firefighters canpractice their skills in a classroom setting. We maintain a video library that is available for their use and we consistently update those videos to insure that the latest firefighting techniques are being used to protect the citizens of our community. We at times have brought in outside experts todeliver specialized training that we can’t provide for ourselves through our own personnel.
Division but also excellent for training purposes. Many periodicals provide valuable articles concerning appropriate firefighting techniques for a variety of emergencies that are used as a training medium.
Training Division HHS - The Insurance Service Organization (ISO) grades fire departments across the country currently Hoboken is the
Publications - The Hoboken Fire Division subscribes to a number of periodicals that not only are essential to the good running of the Fire
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:MAINTENANCE CONTRACTS
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#FIRE APPARATUS MAINTENANCE CONTRACT 12,500 12,500 AIR & GAS TECHNOLOGIES SERVICE CONTRACT (This system fills empty SCBA bottles) 1,500 1,500 Emergency Power Generator - located at Fire Headquarters - Maintnenace Contract 2,500 2,500
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* Describe all components that comprise this line item with justifications for any Total 16,500 16,500 proposed increases or decreases. Attach documentation as necessary
mechanic who is now a firefighter and in conjunction with the City Garage and their mechanical personnel. However fire apparatus are very sophisticated vehicles requiring the maintenance and repair expertise of the manufacturers or their regional dealership representatives in many instances.
Auto & Body Repairs, Maintenance of Apparatus - Vehicle costs are reduced slightly by utilizing the expertise of a former
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:BUILDING MAINTENANCE
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#AIR PURIFIERS - Vehicle Exhaust Extraction repairs 6,000 6,000 Overhead Door Repairs 5,000 5,000 City Paint & Hardware - paint, bulbs, toilet paper, bleach, variet of small hand tools, brushes, wood 5,200 5,200 trim, screws, nails, electrical wiring, etc. - Emergency Power Generator - located at Fire Headquarters - Maintnenace Contract 2,500
Moved to Maintenance Contracts - - -
* Describe all components that comprise this line item with justifications for any Total 18,700 16,200 proposed increases or decreases. Attach documentation as necessary
is fluorescent light bulbs, painting, office furniture repair and/or replacement etc. Fire Headquarters is the hub for all administrative, communications and fire prevention activities for the City of Hoboken. This building is continually visited by the public for their dealings with theFire Division. It is imperative that it be maintained in a manner that provides an air of respect and professionalism for the public. As such it requires the same type of care that fire stations need including painting, office furniture, public restrooms etc. All environmental controls are necessary to
One of the by-products of diesel exhaust is Benzene. Benzene is a known carcinogen and every effort is made to provide for the health & safetyof the firefighters operating this apparatus. It is necessary to have these extraction systems attached to the fire apparatus as they are started up to prevent these fumes from permeating the fire stations and living quarter areas.
minimal power to operate Fire HQ’s main office area and more importantly our radio communications room. We are also requesting that identical back up generators are purchased and installed in each of our fire stations. This will insure that environmental controls, lighting etc will be in place allowing each fire station to be a viable emergency response assets as well as a safe haven for citizens of the community in need.
Building Maintenance - Fire stations are occupied 24 hours each day 365 days per year and as such require certain maintenance whether it
maintain reasonable temperatures and living requirements in all Fire Division Buildings .
AirPurifiers Firehouse Vents Repairs - Every fire apparatus is driven by a combustion diesel engine which produces diesel exhaust
Maintenance Service Contracts - The Hoboken Fire Division has an auxiliary emergency propane driven generator which will provide
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:TOOLS
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#TOOLS - Haligans, axes, forcible entry tools (hydraulic), stream lights, exhaust fans, ground ladders 35,000 35,000 nozzles, adaptors, various diameter hose, saws (power), generators, hydrant wrenches, etc. -
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* Describe all components that comprise this line item with justifications for any Total 35,000 35,000 proposed increases or decreases. Attach documentation as necessary
extrication equipment, ladders, and light systems for scene lighting in the evening, air monitoring equipment, power saws, etc. We have a good track record with insuring that essential equipment is either purchased or replaced only when deemed necessary. To insure that firefighters have the rightequipment to mitigate any emergency we need to keep up with the maintenance, repair and replacement of that equipment. Additionally the uniqueness of firefighting requires us to also maintain a reserve of each of these items so they can immediately be replaced.
New Tools/Equipment - The Fire Division has a multitude of equipment such as generators, axes, pike poles, haligan bars, hydraulic
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:COMMUNICATIONS EQUIPMENT
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#MOBILE RADIO REPAIRS/MAINTENANCE (APPARATUS RADIOS) 4,000.00 4,000.00 MAIN RADIO DISPATCH CENTER & EQUIPMENT 15,000.00 - moved to
8 NEW PORTABLE RADIOS, includes battery charger, battery and spare. 20,000.00 - capital
12 SPARE BATTERIES (for exisiting radios) 500.00 500.00 - - - - -
* Describe all components that comprise this line item with justifications for any Total 39,500.00 4,500.00 proposed increases or decreases. Attach documentation as necessary
maintain contact with the Command Post during emergency operations. We have our departmental communications center at Fire Headquarters which can communicate with other agencies as well as all firefighters at an emergency scene. We have a repeater station located in the Steven’s Institute of Technology Administration building. This repeater station boosts the radio signal to insure consistent, safe fire ground communications anywhere in the City of Hoboken. This equipment is essential and also expensive and requires high maintenance regularly.
Communication Equipment Repair & Purchase - Every firefighter, fire apparatus and Fire Division vehicle has a portable radio to
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:INFORMATION TECHNOLOGY
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended# 13,000.00 13,000.00
Electronic Forms) updates, Anti-virus software, additional software. - 5,000.00 5,000.00
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* Describe all components that comprise this line item with justifications for any Total 18,000.00 18,000.00 proposed increases or decreases. Attach documentation as necessary
upgrading the Hoboken Fire Division has already started this initiative. Once again we do so in a staggered manner so that the costs associatedwith accomplishing these tasks are reasonable from year-to-year.
documentation that were previously handwritten are now submitted electronically by fire officers. The possibilities now are endless regarding facilitating communications back and forth from Fire Headquarters and the out lying fire stations. We also have a web site that needs to bemaintained and updated periodically which requires the expertise of an IT person or consultant.
COMPUTER MAINTENANCE - Alpine Software (Red Alert) updates, Shore Software (Website &
COMPUTER EQUIPMENT - Monitors, keyborads, mouse, wiring, etc.
Computer/Office Equipment Maintenance - In keeping with the City Council discussion regarding maintaining existing computers or
Information Technology Requirements - The Hoboken Fire Division is fully launched into the 21st Century in that components of
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:MEDICAL Supplies
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#Medical Supply Bag - Replacement for each fire apparatus 4,000 4,000 Oxygen Cylinder Purchase and Refills 1,500 1,500 EAP - Employee Assistance Program 6,000 6,000 Urine Screenings 2,000 2,000
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* Describe all components that comprise this line item with justifications for any Total 13,500 13,500 proposed increases or decreases. Attach documentation as necessary
aspects of challenges firefighters in the Hoboken Fire Division may have including but not limited to the following. Drug and/or alcohol dependency, stress associated with work related dangers and familial issues. The success of this program has significantly reduced the costs associated with previous rehabilitation program costs.
becomes essential for outside consultants to assist us in our endeavors. Items such as radio communications setups, Marine Division activities, Hazardous Material Response, Urban Area Search Initiatives. Information technology for our website and our internal date recordkeeping software programs etc. Doctor’s fees associated with “Last Chance Agreements between the City and its employees, urine screenings after motor vehicle accidents, fitness for duty physicals, new recruit physicals and psychological evaluations are some examples of this line item.
so that if we are either called to assist the Hoboken Ambulance Corp or to respond in lieu of the Ambulance Corp we can provide the citizens of ourcommunity with a certain level of medical care until those with Paramedic capabilities can arrive at the scene to transport individuals to a hospital. There is also a CPR refresher that is required and also the First Responder program has a refresher component. We utilize one of our Fire Captains to deliver this training however the books and disposable equipment necessary to provide the training is fairly expensive. Additionally when we provide medical stabilization at an emergency there are disposable medical supplies utilized such as splints, neck braces etc that need to be replaced.
EAP Program - The Employee Assistance Program (EAP) is a Hoboken University Medical Center affiliated organization which manages all
Consultant Fees/Doctor Fees - With the multitude of functions that the Hoboken Fire Division performs on a daily basis at times it
Medical Equipment & Training - Every new recruit is required by the Division to take a forty (40) hour First responder course. This is done
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:MEDICAL SERVICES
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#DR. HIGGINS (PSYCHOLOGIST) 3,000 3,000 FITNESS FOR DUTY PHYSICALS 2,000 2,000 For the new firefighter hire necessary for requirements under the SAFER guidance documents. See - page 14. - HAZMAT PHYSICALS 25,000 25,000
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* Describe all components that comprise this line item with justifications for any Total 30,000 30,000 proposed increases or decreases. Attach documentation as necessary
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#PPE Repairs and/or Replacement - helmets, boots, gloves, suspenders, airway pocket masks 15,000 15,000 SCBA REPAIRS 10,000.00 10,000.00 NEW SCBA FACE MASKS (10) 2,500.00 2,500.00
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* Describe all components that comprise this line item with justifications for any Total 27,500 27,500 proposed increases or decreases. Attach documentation as necessary
firefighter’s standard in NJ 12:100 require the employer to provide a variety of PPE to the employee and to replace the same as necessary. Annually by the nature of the work performed firefighters have damaged boots, gloves, helmets and protective coats and pants. Many times the Maintenance Officer can affect minor repairs to some of this equipment but just as many times it is irreparable and needs to be replaced. As an example the cost of a pair of structural firefighter gloves is over $50. Multiply that number times the number of firefighters requiring them and you get anunderstanding of the magnitude of this essential but costly line item.
PPE - Personal Protection Equipment
Personal Protective Equipment/Cleaning - The costs associated with PPE are an expensive endeavor but required by law. The
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:UNIFORMS
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#Uniform patches, buttons, badges (new and retirement), etc. 1,500 1,500
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* Describe all components that comprise this line item with justifications for any Total 1,500 1,500 proposed increases or decreases. Attach documentation as necessary
recruit, a Fire Division employee that receives a promotion and a retiring member of the Division. These items include for example a uniformbadge, hat badge, dress uniform insignias and patches for work and dress uniforms.
Badges/Buttons/Shoulder Patches - Contractual obligations outline what items the Hoboken Fire Division is required to provide a new
recruit, a Fire Division employee that receives a promotion and a retiring member of the Division. These items include for example a uniform
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:MARINE ONE
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#BOAT - Fuel, maintenance supplies, radio, paint, etc. 4,000 4,000
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* Describe all components that comprise this line item with justifications for any Total 4,000 4,000 proposed increases or decreases. Attach documentation as necessary
explosion of development along the waterfront. In particular during the summer season this important component of our rescue capabilities has significant challenges to overcome with waterfront activity by the community increasing during optimal weather conditions. Costs associated with running this division are fuel, engine maintenance, paint for the boat necessary to protect the boat from the elements, specialized surface waterrescue equipment and parts, boat licenses and surface water rescue training.
Marine 1 - The Hoboken Fire Division has a rescue capability along our waterfront which has become essential to our community due to the
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:MANDATORY NEW FF HIRES
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#SAFER GRANT REQUIREMENT - One (1) Firefighter retired and needs to be replaced; this is for 5,409SAFER document guidance compliance
* Describe all components that comprise this line item with justifications for any Total 5,409 proposed increases or decreases. Attach documentation as necessary
document that indicates that you cannot use these grant funds to supplant staffing of the Fire Division (1 firefighter recently retired). However the City Council indicated that they felt that the entire Table of Organization should be budgeted for which will require funding for a total of seven (7) firefighters, of course it is up to the Administration and City Council to determine if and when the Table of Organization should be filled however by encumbering the funds they are there if necessary.
NEW RECRUITS – One (1) additional firefighter is necessary in order to remain in compliance with the SAFER Grant guidance
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:MAP SERVICES
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#SANBORN MAPS 1,500 1,500
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* Describe all components that comprise this line item with justifications for any Total 1,500 1,500 proposed increases or decreases. Attach documentation as necessary
required to maintain one at fire headquartersMap Service/Sanborn - This is a recurring expense which provides the most accurate map of the city on an annual basis and we are
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#ARTICLE 26.3 - Health & Safety Standards 1,200
Moved to Training
* Describe all components that comprise this line item with justifications for any Total 1,200 proposed increases or decreases. Attach documentation as necessary
city shall provide a fund in the amount of $1200 per year for incidental items for physical training equipment; VCR’s which are used during ininclement weather for training videos etc.
LOCAL'S 1076/1078 Contractual Obligation
Firefighters Local 1076 & 1078 Contractual Fund Obligation - The fire unions have a negotiated item in their contract that the
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:HAZMAT
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#HAZMAT PHYSICALS Moved to Medical 25,000
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* Describe all components that comprise this line item with justifications for any Total 25,000 - proposed increases or decreases. Attach documentation as necessary
required by the New jersey State Department of Health to be given a comprehensive medical physical. This serves two purposes the first being thatnone of our firefighters have been subjected to hazardous substances which could cause ill health effects thus minimizing any potential lawsuits in that regard. Secondly it is an early warning system for any potential health problems amongst the men and women on the Hazmat Team. This reduces worker’s compensation claims, and costly overtime associated with long term ill health.
0
Mandated Expenses (Hazmat physicals, fit testing) - Annually the Hoboken Fire Division Hazardous Material Response Team is
CITY OF HOBOKEN O.E. BUDGET WORKSHEETSBUDGET YEAR: 2010
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Department: FIRE Account Number: Line Item Name:
2009 Appropriation: 2009 Expenditure (est.): 2010 Request:
Description and Detailed Explanation* Request Recommended#SCBA REPAIRS Moved To PPE 10,000.00 NEW SCBA PURCHASE (4) Moved To Capital 23,000.00 NEW SCBA FACE MASKS (10) Moved To PPE 2,500.00 AIR & GAS TECHNOLOGIES SERVICE CONTRACT (This system fills empty SCBA bottles) 1,500.00
Moved to Maintenance Contracts - - - - - - - - -
* Describe all components that comprise this line item with justifications for any Total 37,000.00 - proposed increases or decreases. Attach documentation as necessary
impossible for a firefighter to enter an Immediately Dangerous to Life and Health (IDLH) atmospheres without an SCBA. These items are very expensive and the Hoboken Fire Division has staggered the purchase of these items so that in no budget year is there is not an inordinate expense associated with this line item.
SCBA - Self Contained Breathing Apparatus
SCBA Repair/Replacement - SCBA’s are at the core of fire rescue and extinguishment at a structure fire for the City of Hoboken. It is