financial budget training fy15. budget componentsbudget components state appropriations - biennial...
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Budget Components
State Appropriations - Biennial Legislative Appropriation Request (LAR)
Tuition- Student enrollme
nt
Fees- Student
enrollmentAuxiliary•Residence Hall
•Cafeteria
•Athletics
•Bookstore
•etc.
Grants and Endowment
s
Sources of Funding
State Appropriations50%
Tuition20%
Fees10%
Grants/Endowments10%
Auxiliary10%
Income-Example
Texas A&M University SystemFY 2015 Operating Budget Guidelines
The Texas A&M University System (A&M System) is committed to serving the citizens of the state of Texas and understands that the valuable, but limited, resources provided to us must be utilized in the most efficient and effective manner and, as always, with the benefit of the state taxpayers foremost on our minds. The A&M System will continue to act as good stewards of the state of Texas’ limited resources and will ensure the benefit to the state taxpayer is considered in every academic, research and service activity performed.
TEXAS A&M UNIVERSITY-TEXARKANA FY 2015 BASE BUDGET REVIEW WORKSHEET
OPERATING BUDGET
Account Manager
Account Number
Account Description
Category FY 2012 Actual Expense
FY 2013 Actual Expense
Jun-AugFY 2013ActualExpense
Year-to-Date May 31, 2014
FY 15Budget Requests
Nanze,V
206630 Budget Operations
4000
4300 1000 4500 5500
Operating Budget -Continued
Notes/Comments/Funding Source, Etc.
Please use prior consolidated fee accounts to budget USF Accounts
FY 2015 Projected Operating Expense
Review FY 2012 Expenditures
Review FY 2013 Expenditures
Review FY 2014 Expenditures To Date
Compare FY 2014 and FY 2013
Project FY 2015 Budget
FY 2015 Budget
Planned recurring expenditures
One-Time Expenditures
Higher Education Fund (HEF)
Faculty Salaries
Adjunct Salaries
Summer Salaries
Staff Salaries
Benefits for non-E&G faculty and staff
One-time expenditure
requests: Necessary for FY 2015 only
-Temporary personnel
-HEF requests
Will not occur in future years
Higher Education Funds(HEF)
Request must be approved by President
One time use only
Cannot be used for leases or annual maintenance agreements
Equipment, computers, furniture, printers, etc.
Texas A&M UniversityPersonnel Budget
No changes are permitted to this worksheet except in the following cases:
1.
If you are requesting a new position for your department to be included in the FY2015 Budget, you must submit a justification, job description and salary information provided to you by the Human Resources Department. Indicate the proposed salary in the FY2015 salary column and attach justification and job description to submission. Your attached justification and salary must be approved by your Vice-President and, in some cases, the University President. Salary information for new positions included on this budget does not guarantee the position will be filled, only that the amount will be budgeted; you must complete the approved forms and route them through the current hiring approval process.
2.
For any position that is listed as 'Vacant', you must indicate the date that the position will be filled and the mid-range of that position must be obtained from the Human Resources Department. Attach the salary information provided to you with your Vice President's signature to your submission.
Note: This worksheet does not include provisions for FY2015 merit increases or market adjustments. The information provided is the current FY 2014 budgeted salary that will carry forward to FY2015.
Personnel Actions (EPA’s)
Budgeted salary increase -Provide source of funds
Insufficient -Do not override budget (unless prior approval from Director of Budget)
Stipends-Source account funded
Wages
Determine the amount you will need in FY 2015
If unsure of the amount, use FY 2014 as a base
Adjust by expected needs-decrease or increase
Review for un-necessary wage encumbrances in FY 2014 and let us know if you need to adjust it
Budget Allocation
Question: How was my budget allocated?
Based on order of priority and available balances.
Question: Why is my budget not funded for what I needed if I requested more funds last year?
A review and recommendation is performed by the Strategic and Planning Board with a recommendation to the President who makes the decision.
Additional Budget?
Question: How do I request additional budget for unforeseen events- Request from the VP or President
Question: Who has the authority to grant me these additional funds- Only the VP or President
Questions: Where do these funds come from?
You must analyze your account balances and know what you have and where you have the funding available.
Questions: Who finds the source of funds?
You are responsible for finding the source of funds.
What’s My Budget Status?
Question: Is it okay to override the budget? Never, unless prior approval from
Budget Office
Question: Why is it important to know your budget status?
Source of funding for future spending.
Budget Transfer Requests
Please include on the transfer request:
Account Name and Number transfer to and transfer from
Budget Pool: 1100, 1700, 1900 and/or 3000
Amount of transfer needed
For what purpose transfer is needed
Approval by Account Manager
Email or form (coming soon)
Rules of Transfer:
E&G Accounts -1: transfer limited to a 1 account
Higher Education Funds (HEF): Transfer to and from HEF account only
Designated and fee accounts - 2 or a 3 may have transfer between each other with exceptions
Restricted accounts: 4 accounts-transfers from federal and state grants are not allowed unless specified in grant document. Please contact the Grants Specialist.
MONTHLY ACCOUNT REVIEW
Maintain an account reconciliation worksheet
Review account balances
Post outstanding transactions
Review encumbrances and request adjustments as needed from accounts payable or Budget office
Reconcile each month to FAMIS/CANOPY
Annual Budget Timeline
Question: What is the FY Budget Timeline
Initially set according to System deadlines
Question: What happens if we do not abide by the timelineMandated by the state - we must submit our budget
according to the deadline.
Question: Who makes the timeline? Final decision is that of the President
Time Frame(How important is it) University funding is dependent on meeting the
deadlines.
FY 2015 Budget Planning Time Table
Calendar-Phase II
Phase II of FY 2015 Budget Preparation is now in process. The timeline to complete Phase II is as follows:
June 10-12, 2014 Conduct FY 2015 Budget Trainings
June 20, 2014 All FY 2015 Budget requests turned into Vice Presidents or President
July 3, 2014 Vice Presidents or President submit request to Budget Office to compile and submit to Strategic Planning and Budget
July 14-16, 2014 Strategic Planning and Budget Board meet to review and finalize recommendations to the President
July 21, 2014 All Budget requests must be finalized