financials advisory board
DESCRIPTION
Financials Advisory Board. April 06, 2010 . Agenda. Office of State Finance. Introductions/ New FAB Members. FAB Purpose. Project Updates. Responsibilities. Issues. Updates. Feedback and Questions. Agenda. Office of State Finance. Introductions/ New FAB Members. - PowerPoint PPT PresentationTRANSCRIPT
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Financials Advisory Board
April 06, 2010
2
Office of State Finance
Agenda
FAB Purpose
Responsibilities
Project Updates
Introductions/ New FAB Members
Issues
Feedback and Questions
Updates
3
Office of State Finance
Agenda
Introductions/ New FAB Members
4
Introductions/New FAB Members
Introductions
New FAB Member Marilyn Capps
5
Office of State Finance
Agenda
FAB Purpose
Introductions/ New FAB Members
6
Recap - Purpose of Finance Advisory Board Meeting
Bi Monthly review of Financials improvement initiatives
Communicate Plans, Status, and Issues
Assist with review and ranking of priorities
Communicate resource requirements
Receive feedback and guidance
Focus is on continuous improvement
Communication/Feedback/Prioritization
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Office of State Finance
Agenda
FAB Purpose
Responsibilities
Introductions/ New FAB Members
8
Recap - CORE Team Responsibilities
**Maintain the business services that are in production
**Provide continuous improvement
Implement new business services
Rollout business services to new agencies
** Represents items that the Finance Advisory Board provide input
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Office of State Finance
Agenda
FAB Purpose
Responsibilities
Project Updates
Introductions/ New FAB Members
10
Multi Agency Business Services Opportunity Map
Enterprise Service Automation Human Capital Management Other Supplier Relationship
Fina
ncia
l Man
agem
ent
Sup
ply
Cha
in M
gmt
Ass
ets
2010 2011 2012
Time and Labor Pilot
Higher Education Interface
Asset Mgmt Pilot
Scanning and bar coding
Grant/Project/
Contracts Rollout
Grant/Project/
Contracts Rollout
Expense Module
Treasury GL
AP Workflow
eBill PayVoucher
Build
Leave Request Approval
Grants Provisioning
Business Intelligence Financial Analytics
Licensing
Archiving Phase 2
Budget
Govt Risk & Compliance
Address Scrubbing Software
e- procurement
Inventory Mental Health
Inventory Rollout
Training Web
Delivery
Time and Labor Rollout
Commitment Accounting
Rollout
Enterprise Learning -
Rollout
Strategic Sourcing- e-
Supplier Rollout
Financials Upgrade
Apply Bundles
2011
Apply Bundles
PCard
Backfill Developers
Integrated Item Maintenance
Deposits
T&L Manager
Self Service Pilot
GPC Pilot – ODOT/OESC
Apply Bundles
2011
Employee Self Service
Rollout
Org Publisher
Asset mgmt Rollout
Concept Initiation ExecutionPlanning Close
Backfill Developers
T&L Mgr Self Service Rollout
GPC Pilot – ODOC/DEQ
Inventory Implementation
ARRA Transparency
HCM functionality
Enhance
T& L for Non b-weekly
Openbooks Phase 3
Carl Albert Payroll
E-Perfromance
OSF/ODOT AR Billing
Data Staging Area
CAFR Reporting
Inventory ODOT
Vendor Registration
EFT Remittance
ODOT T&L MSS
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11
Completed Projects
ARRA Transparency
T&L Self Service – OSF
Schedule Budget
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Projects in Execution Delivery Schedule
J U N
J U L
A U G
S E P
O C T
N O V
D E C
J A N
F E B
M A R
A P R
M A Y
J U N
J U L
A U G
S E P
O C T
N O V
D E C
J A N
F E B
M A R
A P R
M A Y
J U N
J U L
A U G
S E P
Asset Mgmt-Pilot
HCM Functionality Enhancements
EFT Remit Advices
Extract Staging Environment
Commitment Accounting-Rollout
Backfill Developers
ODOT/OESC GPC/AR/BI
T&L MSS - ODOT Pilot
Inventory-ODOT
Inventory Pilot - DMH
T&L Pilot
DCS Vendor Registration
GPC/AR/BI/T&L Ext - Commerce
Treasury GL Implementation
Asset Mgmt-Rollout
Higher Education Interface
2009 2010 2011
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Office of State Finance
Agenda
FAB Purpose
Responsibilities
Project Updates
Introductions/ New FAB Members
Issues
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Issues
1) The CORE team needs to do a better job of communicating status and direction to agencies and receiving guidance from agencies
COMPLETE - Conduct quarterly partner meetings and start advisory group meetings. Publish a CORE newsletter bi-monthly
Issues Solutions
2) The CORE team needs to place more emphasisand effort on operational improvements to better serve the system users
COMPLETE - Make continuous improvement a higherpriority. Engage agencies for continuous improvement Ideas and ranking of priorities.
3) Time CORE team can commit to continuous improvement.
IN PROCESS - Engage with agencies to assist with testing and rollout of items.
4) Receipt Accrual – Functionality that would allow agencies using receiving to accrue all receivers at month end. Also budget checks, giving agencies a more accurate fund balance
NEW - Many of the FAB members expressed interest in this topic. Patricia/Laura to schedule a meeting to discuss
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Office of State Finance
Agenda
FAB Purpose
Responsibilities
Project Updates
Introductions/ New FAB Members
Issues
Updates
16
Updates – Completed Items
Completed Items – Review List
8 items on last list 2 items from list not completed
11 total items completed
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Update – 60 Day Target Items
60 Day Target Items – Review List
Discussion – questions/proposed changes/clarification
18
Update – Watch Items List
Watch Items – Review List
Discussion – questions/proposed changes/clarification
19
Office of State Finance
Agenda
FAB Purpose
Responsibilities
Project Updates
Introductions/ New FAB Members
Issues
Feedback and Questions
Updates