financial edge and raiser's edge integration (m packard uc15)
TRANSCRIPT
FINANCIAL EDGE AND RAISER’S
EDGE INTEGRATION TIPS
Presented by: Mike Packard, Senior Consultant
Blackbaud K-12 Group
What and Why?
• Financial Edge/Raiser’s Edge Integration is a
feature that enables enhanced functionality
between General Ledger and Gift transactions
in The Raiser’s Edge.
• Integration saves time and increases
transparency and accountability for the Finance
Office and Development Office.
• Using Account Attributes, expense accounts can be identified in categories that pertain to your educational/organizational programs and, in conjunction with Accounts Payable, produce Accountability Summaries for your donors.
• Identifying a General Ledger Transaction Code for Raiser’s Edge, you can enable gift posting and Appeal/Event expense tracking in Raiser’s Edge
What, Why?
How?
Database Linking
Accountability Options
Tracking Appeals and
Events
Some Recommendations
• Identify active RE Funds and inactivate the rest.
• Be sure all gifts prior to Go Live are marked Posted or
Do Not Post.
• Consider how you will track cash payments made
through merchant service providers.
• Identify how your internal processes will change and
document the processes for Policies and Procedures.
More Recommendations
• To use the optional Accountability Summary, identify
expense categories that should be represented in
reporting summaries.
• To use the optional Appeal and Event Gift and Expense
Tracking, consider how configuration and processes in
Financial Edge will change and document those in
Policies and Procedures.
• Identify the General Ledger account distributions for all
Raiser’s Edge Gift Types that you journal.
• Consider always using gift batches for entry in Raiser’s
Edge so nuances in posting to General Ledger can be
handled appropriately.
• Identify who will run the Post to General Ledger process
and how often it will be done.
• Test your processes before going live
And More Recommendations
Begin with the Fund
Create Interfund Transfer Entries If Needed
Review Post Options and Post
Preview Post Report
Review Batch Created in General Ledger
Adjustments Can Be Applied
You Can Drill to Gift Transaction
Accountability Tracking: Gift Given To Fund linked to
Project
An Invoice is Created in Accounts Payable
Invoice is Distributed to Project Linked to Raiser’s Edge Fund
Expense Account has Accountability Attribute
Accountability Summary Example
Set up in GL for Appeal and Expense Tracking
Define Table values for existing
appeals and events.
New Appeals and Events added to
Raiser’s Edge will create new
T Code Table entries.
Invoice is created in AP with GL Distribution Including T Code
Transactions Display in Raiser’s Edge Appeal or Event
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