finance committee agenda august 21, 2017 (immediately … · 2017-08-18 · eric j. willett,...

FINANCE COMMITTEE AGENDA

August 21, 2017

(Immediately Following Business & Economic Development Committee)

1. Consent Agenda a. Workout Agreement – 68 Silver Road b. Workout Agreement – Vacant Land Smith Street c. Update on Used Vehicle Purchase – Animal Control Vehicle

2. Bids/Purchasing

a. Replacement of Underground Tank, Fuel Lines – Fleet Maintenance – C&C Contractor’s Inc - $88,450

b. Request to Waive Bid Process – Transit Software – Community Connector – Remix -$8,000

c. Request to Waive Bid Process – Drafting Tank – Fire – American Concrete - $18,001 d. Request to Waive Bid Process – Traffic Signal Detection – Public Works – Highway

Tech - $18,572 e. Request for Contract Extension – CSO Flow Monitoring – WWTP – ADS LLC - $97,750 f. Long Term Parking Lot Pavement – Airport- Lane Construction Corp - $667,498 g. 14 Passenger Airport Shuttle Bus – Airport – Alliance Bus Group INC – $59,050 h. 140 KVA Aircraft GPU – Airport – TLD America - $48,187 i. 28 VDC Aircraft GPU – Airport – Aero Specialists, INC - $31,476.95 j. Aircraft Baggage Tug – Airport – TLD America - $36,978 k. Aircraft Belt Loader – Airport – TLD America - $45,311 l. 7,000 Jet A Refueler – Airport – SkyMark Refuelers - $45,000

3. Request to Write Off Real Estate Taxes

4. Executive Session – 1 MRSA Section 405 (C) – Disposition of Property

5. Open Session – Disposition of Property Decision

6. Executive Session – 36 MRSA Section 841 (2) – Hardship Abatement

7. Open Session – Hardship Abatement Decision

73 Harlow Street

Bangor, Maine 04401 Treasury Department Tel: (207) 992-4290

David W. Little Fax: (207) 945-4422 Tax Collector/Deputy Treasurer Email: [email protected]

To: Members of the Finance Committee From: David Little, Tax Collector/Deputy Treasurer Date: August 21, 2017 Re: Workout Agreement – 68 Silver Road – Bell/Nado The owners of 68 Silver Road, Martin Bell, Charles Bell, Edward Nado II and Guametta Nado would like to enter into a workout agreement with the City to pay the outstanding charges due on their property. The total due is approximately $13,400 which includes matured liens. The workout agreement will call for 4 quarterly payments of $1,500.00. While the agreement will not pay the entire balance due it will allow the taxpayers to demonstrate their efforts to redeem the property. The agreement will expire after the fourth payment and the owners will need to make a request for a new agreement at that time. Any taxes or utility charges assessed outside of the agreement will be required to be paid on time and any code issues will need to be resolved to the satisfaction of the City Code Officer. Staff recommends approval. Pc: Debbie Cyr, Finance Director

73 Harlow Street



To: Members of the Finance Committee From: David Little, Tax Collector/Deputy Treasurer Date: August 21, 2017 Re: Workout Agreement – Vacant Land Smith Street – Delano Sarah Delano would like to enter into a workout agreement with the City to pay the outstanding charges due on her property on Smith Street. The total due is approximately $272.30 which includes matured liens. This is a small vacant piece of land used to park her vehicle. It is across the road from her house lot which requires it to be assessed separately. Ms. Delano was indicated that she will pay the balance in full within the next couple months. Staff is recommending an agreement calling for payment no later than November 30, 2017. Once paid a quitclaim deed will be prepared. Staff recommends approval. Pc: Debbie Cyr, Finance Director

481 MAINE AVE. BANGOR, MAINE 04401

TEL: 207/992-4662 PUBLIC SERVICES DEPARTMENT Eric J. Willett, Equipment Manager To: Finance Committee From: Eric Willett Subject: Update on Purchase of Used Vehicles Date: August 7, 2017 In the proposed FY 18 budget $18,000 was appropriated to replace the animal control vehicle for the Police Department. The vehicle being replaced is a 2008 Chevrolet Silverado 1500. This vehicle has rust issues and is starting to fail mechanically. This is an area where purchasing a used vehicle would serve the City well. Staff contacted 3 local dealers for quotes. Based on the response, staff purchased a 2015 Ford Transit Connect cargo van with very low mileage and the remainder of the factory warranty. The lowest price for this vehicle was from Darlings Ford in the amount of $15,999. A portion of the remaining balance will be used to install radio equipment and animal enclosures in this vehicle.

CITY OF BANGOR AWARD RECOMMENDATION

BID ITEMS: Replacement of Underground Tank, Fuel Lines

DEPARTMENT: Fleet Maintenance

BUDGET AMOUNT: 85,000 AMOUNT OF AWARD: 88,450.00$

ACCOUNT NUMBER: 7605-91003150 with remainingfrom 1107-91001100

VENDOR(S) RECOMMENDED: C&C Contractor's Inc

Past Experience with Vendor : X Excellent Good Fair

Poor None

OTHER COMMENTS:

Staff recommendation is to award the contract to C&C Contractor's in the amount of $88,450. Boston Green Fuel Company, the low bidder, was disqualified as they were not a Certified Tank Installer per the Maine DEP. The second low bidder, Precision Tanks Inc, anticipated completion of the project in December while the recommended bidder is proposing completion in October. Staff feels this earlier completion is in the best interest of the City and warrants the small pricing difference. The bid award is over the budgeted amount so the difference will be covered by deferring the purchase of equipment.

City of Bangor Bid TabulationBid: Replacement of Underground Tank and Fuel LinesBid No. P18-007

Bid Opening: August 16, 2017

Boston Green Fuel Company Precision Tanks, Inc. C&C Contractor's,

Inc. Beaumont Gen. Inc. Portland Pump Co. Gaftek

Lakeville, MA Jay, ME Brewer, ME East Millinocket, ME Scarborough, ME Bangor, MEItem Description Total Price Total Price Total Price Total Price Total Price Total Price

1 Replacement of Underground Tank and Fuel Lines Lump Sum 79,455.00 86,765.00 88,450.00 109,498.64 119,311.00 169,500.45

Total Bid: 79,455.00$ 86,765.00$ 88,450.00$ 109,498.64$ 119,311.00$ 169,500.45$

Note: Bid Form states Removal and

Replacement of Contaminated Soil will

be $225 a Ton

Note: Bid Form states Removal and

Replacement of Contaminated Soil will be

$85 a Ton


TEL: 207/992-4662 PUBLIC SERVICES DEPARTMENT Eric J. Willett, Equipment Manager To: Finance Committee From: Eric Willett Subject: Replacement of underground tank and fuel lines Date: August 17, 2017

In the proposed FY 18 budget there is $85,000 to replace the soon to be expired underground gasoline storage tank and fuel lines.

We had 6 bids on this project and the lowest 3 were considered. Boston Green Fuel Company, out of Lakeville MA, had price of $79,455 with a

price of $150 per ton to remove and replace contaminated soil. Unfortunately they were disqualified because they were not on the Maine DEP list of approved Certified Tank Installers. This was a requirement in the RFP.

Precision Tanks Inc., out of Jay ME, had a bid of $86,765 with a price of $145

per ton to remove and replace contaminated soil. They have an expected completion date of the second week in December.

C&C Contractors Inc., out of Brewer ME, had a bid of $88,450 with a price of

$225 per ton to remove and replace contaminated soil. They have an expected completion date of the second week in October.

I am recommending that we award the contract to C&C Contractors. They are a

local contractor who we have an excellent reputation with from when they replaced our diesel tank years ago. They have also done work for the School and Fire Departments and the Airport. I believe that getting this project done in mid October is worth the $1,685.00 difference.

Whereas the project exceeds the $85,000 budget, the remainder will be funded by

deferring the purchase of shop equipment.

Community Connector

City of Bangor, Maine

Memo To: Laurie Linscott, Bus Superintendent and Finance Committee

From: Jeremy Clay, Compliance Officer

CC: Sherri Clark, Operations Officer

Date: August 16, 2017

Re: Purchase of Software as a Service (SaaS) Remix

Bangor Area Comprehensive Transportation System (BACTS) provided Community Connector with transit planning services from 1995-2013. In 2013 the City of Bangor became the direct recipient of federal funding from the Federal Transit Administration (FTA) and BACTS began to reduce their services in the area of transit planning. Subsequently, Don Cooper, the retiring Transit Planner at BACTS suggested that the Community Connector look for some software that may help perform some of the tasks of transit planning. Software will make transit planning much easier and so much more efficient. Purchasing Remix will significantly change the way we do transit planning. Community Connector currently does not have any software for transit planning.

In late 2016 and early 2017, the Community Connector assembled a meeting with BACTS and the City’s engineering and planning dept. and looked at multiple options for software. At the meeting Remix was the preferred software. Sean Gambrel, a city planner, Connie Reed from BACTS and I all participated in an online demo with Remix. We also viewed several client testimonials for the software. There was an additional meeting to discuss the software demo and decide on the purchase. Not only was Remix highly recommended from other transit agencies, Remix is able to use some of our current data from our GIS dept. Two more competitive quotes were obtained. Remix initially came in at a cost of $14,400 per year plus a $2,000 one-time setup fee. Through verbal negotiations the price was reduced to $13,000 per year for three years with a two-year option at the same price. Smaller agencies than ours pay a little over $12,000 per year, so this negotiated price was acceptable. The funding has been included in the FY18 budget. BACTS has agreed to reimburse Community Connector $5,000 of the $13,000 leaving a balance of $8,000 that Community Connector would be responsible for.

Staff recommends the purchase of the Remix software.

TO: Debbie Cyr, Finance Director

FR: Tom Higgins, Fire Chief

DT: August 2, 2017

RE: Training Center Drafting Tank Replacement

By Nation Fire Protection Association (NFPA) standards a fire truck pump must be service tested annually. This test certifies a pump is performing at the peak standards as listed in the manufacturer’s specifications. Today, because of environmental concerns, most trucks are tested in underground tanks allowing for the recapture and circulation of the 1250 to 1500 gallons per minute a fire truck pump flows.

When the fire department training facility was constructed in 1988 a used 6000 gallon tank was installed for pump testing. The existing tank is under sized for modern fire pumps, is very rusty and leaks water. In 2016 the fire department was awarded a $25,000 grant from Penobscot Emergency Management Agency. This grant funds the installation of a new 8000 gallon concrete tank.

Drafting tanks are of a special design that accommodate the withdrawal and the return of the water. There are limited companies that construct these types of tanks. The fire department has worked locally with American Concrete Industries to develop a tank that will meet the exact needs. The tank is essentially the same type used for the storm water storage tanks in the Kenduskeag Plaza, with added features.

Fire Department staff is requesting approval to waive the bid process to continue working with American Concrete on final design of the tank. The purchase price including delivery and set up is $18,001. This grant reviewed by the Finance Committee and accepted by the City Council on April 25, 2016.


TEL: 207/992-4501 PUBLIC SERVICES DEPARTMENT – OPERATION and MAINTENANCE Dana R.Wardwell, Director To: Finance Committee From: Dana Wardwell Subject: Traffic signal detection for 2 locations Date: August 21, 2017 The traffic signal detection at the intersection of Broadway and the Broadway shopping mall has failed resulting in additional traffic congestion on Broadway. The traffic signal detection at the intersection of Main St and Railroad St has also failed resulting in additional traffic congestion on Main St. Traffic cam is our standard detection equipment and Highway Tech is the sole vender for Traffic cam equipment. I am requesting permission to waive the bid process to purchase traffic cam detection equipment from Highway Tech for the intersection of Broadway and the shopping mall for $10,460.00 and for the intersection of Main St and Railroad St for $8,112.50. Funds for this purchase will be from the Electrical Division FY 18 budget line item 5232-72004120, traffic signal components.


BID ITEMS: Long Term Parking Lot Paving

DEPARTMENT: Airport

BUDGET AMOUNT: 1,250,000 AMOUNT OF AWARD: 667,498.00$

ACCOUNT NUMBER: 8552-91008700

VENDOR(S) RECOMMENDED: Lane Construction Corp


Poor None

OTHER COMMENTS:

Staff recommendation is to award contract to the low bidder, Lane Construction Corp, in the amount of $667,498.

City of Bangor Bid Tabulation Bid: BIA - Long Term Parking Lot Pavement ProjectLines

Bid No. P18-014


Lane Construction Corporation Hughes Bros., Inc. Sargent Corporation R.F. Jordan & Sons

Construction, Inc.S.E. MacMillan Company, Inc.

Bangor, ME Hampden, ME Stillwater, ME Ellsworth, ME Bangor, MEItem Description Total Price Total Price Total Price Total Price Total Price

1 Long Term Parking Lot Pavement Project Lump Sum 667,498.00 715,000.00 774,000.00 785,000.00 787,777.00

Total Bid: 667,498.00$ 715,000.00$ 774,000.00$ 785,000.00$ 787,777.00$

Interoffice Memorandum To: Finance Committee From: Tony Caruso, Airport Director CC: Cathy Conlow, City Manager Debbie Cyr, City Finance Director Parke Clemons, Republic Parking Curt Davis, Manager of Airport Operations Greg Hollis, Airport Accounting Manager Luc Dionne, Airport Building Maint. Supervisor Re: Airport – Long term parking lot paving project Date: August 16, 2017 The Airport is requesting Finance Committee approval to award the bid for the long term parking lot pavement project to The Lane Construction Corp. in the amount of $667,498. The City received (5) bids from well-qualified companies, ranging from $667,498 to $787,777 for this project. Lane Construction was the lowest responsive bidder which met all of the required specifications. Airport staff, Carpenter Associates, and other key personnel will work closely with this contractor to ensure minimal impact to our customers and tenants. This project was approved in the FY 2018 budget. Staff will be available at the Finance Committee meeting to address any questions or concerns.


BID ITEMS: 14 Passenger Airport Shuttle Bus

DEPARTMENT: Airport



VENDOR(S) RECOMMENDED: Alliance Bus Group INC

Past Experience with Vendor : Excellent Good Fair

Poor X None

OTHER COMMENTS:

Staff recommendation is to award the contract to the low bidder, Alliance Bus Group, INC, in the amount of $59,050. Although the bid proposal did not meet all specifications, Airport staff has found the variances acceptable. The City has had no prior experience with Alliance Bus Group, INC, so staff contacted several references and is comfortable the vendor can fulfill the contract. The bid award is over the budgeted amount, however the difference will be covered by costs savings from other bids.

City of Bangor Bid TabulationBid: 14 Passenger Airport Shuttle BusBid No. P18-001


Item Description1 14 Passenger Airport Shuttle Bus2 Less: trade-in for one (1) used shuttle

Net (Line 1 minus Line 2) $62,143.00 $59,050.00 $69,500.00

O'Connor Bus Sales Augusta, ME

Total Price70,000.00

Matthews Bus Alliance Tolland, CTTotal Price

63,143.00

Alliance Bus Group, IncHudson, NH


500.00

Meets Proposed Specifications: Yes No; Exceptions listed in

Proposal Yes

No No No10 Weeks 12 Days 12-15 WeeksEarliest Delivery:

Available Now:

2017FordE450

Lump Sum

2017Startrans Bus

Senator SII

2017WorldTrans

WT22

Year :Make:

Model :

Lump Sum 1,000.00 1,500.00

Interoffice Memorandum

To: Finance Committee

From: James Canders, Assistant Airport Director

CC: Cathy Conlow, City Manager

Debbie Cyr, City Finance Director

Tony Caruso, Airport Director

Re: Purchase of 14 Passenger Airport Shuttle Bus


Over the past two years the Airport has seen an increase in aircraft traffic requiring transportation to and from the various buildings within the perimeter fence. As a result of this passenger increase the current 14 passenger van has begun to show its age. In order to meet the needs of Airport customers it was determined that a new shuttle bus would be required.

The bid for a new 14 Passenger Airport Shuttle Bus returned three bids. Matthews Bus Alliance and O’Connor Bus Sales both met bid specifications, but Alliance Bus Group, INC. did not. Although they did not meet specifications, Alliance Bus Group, INC. had the lowest bid at $59,050. The Airport has discussed the variances in specifications and has found them acceptable. The bid amount proposed is higher than the amount budgeted for FY 2018, but cost savings from other bids will cover the excess amount.

It is the recommendation of the Airport that the bid be awarded to Alliance Bus Group, INC.


BID ITEMS: 140 KVA Aircraft GPU

DEPARTMENT: Airport



VENDOR(S) RECOMMENDED: TLD America

Past Experience with Vendor : Excellent X Good Fair

Poor None

OTHER COMMENTS:

Staff recommendation is to award the contract to the low bidder, TLD America, in the amount of $48,187. The bid award is over the budgeted amount, however the difference will be covered by costs savings from other bids.

City of Bangor Bid TabulationBid: 140 KVA Aircraft Ground Power UnitBid No. P18-003


TLD America Technology International, Inc.

Technology International, Inc.

Aviation Ground Equipment Corp.

Aviation Ground Equipment Corp.

Windsor, CT Lake Mary, FL Lake Mary, FL Freeport, NY Freeport, NYItem Description Total Price Total Price Total Price Total Price Total Price

1 140 KVA Aircraft Ground Power Unit 48,187.00 79,736.00 90,648.00 60,000.00 79,985.00 2 Less: trade-in for one (1) used gpu - - - 2,500.00 2,500.00

Net (Line 1 minus Line 2) 48,187.00$ 79,736.00$ 90,648.00$ 57,500.00$ 77,485.00$

No No No Yes Yes

2017 2017 2017 2016 2017TLD Jetall 400 Hz GPU w/ ITW GSE Hobart ITW GSE Hobart

GPU-414-E-CUP JTL140D3 Cummins Diesel Engine ACE 180CUTT3 ACE 140CUTT3No Mounted on 5th Wheel Yes Yes

21 Weeks 8-10 Weeks 18-22 Weeks 1 Week 6 Weeks

Yes Not Indicated Not Indicated Yes YesMeets Proposed

Specifications:

Earliest Delivery:Available Now:

Lump Sum

Bid Items included in Discount:

Year :Make:

Model :

Lump Sum

Discount % offered if multiple bid items are awarded to your company:

Total with Discount:







Re: Purchase of 140 KVA Aircraft Ground Power Unit


Over the past few years, small aircraft avionics have advanced and have specific power requirements. The Airport has determined our current 140 KVA DC Ground Power Unit does not provide stable power to these newer avionics systems and causes ground faults and power interruptions. When these incidents occur, it reflects poorly on Bangor International Airport and does not service the needs of our customers.

The bid for a new 140 KVA Ground Power Unit recently sent out returned five responses. TLD America and Aviation Ground Equipment Corp with two units bid met the required specifications. Technology International, INC. also bid two units, but they did not indicate if they met bid specifications. Of all equipment bids, TLD America was the lowest bid at $48,187. Even though this bid is higher than the amount budgeted for FY 2018 the cost savings from other equipment bids will cover the additional amount.

It is the recommendation of the Airport that the bid be awarded to TLD America.


BID ITEMS: 28 VDC Aircraft GPU

DEPARTMENT: Airport



VENDOR(S) RECOMMENDED: Aero Specialties, INC


Poor None

OTHER COMMENTS:

Staff recommendation is to award contract to the low bidder, Aero Specialties, INC, in the amount of $31,476.95.

City of Bangor Bid TabulationBid: 28 VDC Aircraft Ground Power UnitBid No. P18-002


Aero Specialities, Inc Carolina GSE, Inc Aviation Ground

Equipment Corp.Boise, ID New Bern, NC Freeport, NY

Item Description Total Price Total Price Total Price1 28 VDC Aircraft Ground Power Unit 38,976.95 40,455.00 42,690.00 2 Less: trade-in for one (1) used gpu 7,500.00 1,000.00 1,000.00

Net (Line 1 minus Line 2) 31,476.95 39,455.00 41,690.00

No No No2017 2017 2016JetGo JetGo ITW GSE Hobart

600Mti-RJ 600Mti-RJ JetEx8DNo No Not Indicated

8 Weeks 8-10 weeks Not Indicated

Yes Yes Not IndicatedMeets Proposed

Specifications:


Lump Sum


Year :Make:

Model :

Lump Sum









Re: Purchase of 28 VDC Aircraft Ground Power Unit


Over the past few years, small aircraft avionics have advanced and have specific power requirements. The Airport has determined our current 28 volt DC Ground Power Unit does not provide stable power to these newer avionics systems and causes ground faults and power interruptions. When these incidents occur, it reflects poorly on Bangor International Airport and does not service the needs of our customers.

The bid for a new 28 VDC Ground Power Unit recently sent out returned three responses. Aero Specialties, INC and Carolina GSC met the bid specifications, but Aviation Ground Equipment Corp did not. Of all three bidders, Aero Specialties, INC was the lowest at $31,476.95.

It is the recommendation of the Airport that the bid be awarded to Aero Specialties, INC.


BID ITEMS: Aircraft Baggage Tug

DEPARTMENT: Airport





Poor None

OTHER COMMENTS:

Staff recommendation is to award the contract to the low bidder, TLD America, in the amount of $36,978. Although the bid proposal did not meet all specifications, Airport staff has found the variances acceptable. The bid award is over the budgeted amount, however the difference will be covered by costs savings from other bids.

City of Bangor Bid TabulationBid: Aircraft Baggage TugBid No. P18-005


Item Description1 Aircraft Baggage Tug

Total Bid: $45,235.00 $47,694.00 $36,978.00

n/an/a n/a

Discount % offered if multiple bid items are awarded to your company: none

Total with Discount:n/a

2017TLD

JST-25

Lump Sum

2017NMC-Wollard

60

2017Jetall GSEJTLTD25


Year :Make:

Model :

none

Meets Proposed Specifications: No; "We have quoted the Kubota

instead of the FORD diesel engine. The performance is identical. We

also do not supply the C6 transmission anymore. We places

an upgraded GM smart transmission on this.

Yes; 3 models offered; the two additional options were listed at $65,993 and $60,140, only the

first option is listed above.

No; exceptions listed in Proposal

No No No16-17 Weeks 8-10 Weeks 22 WeeksEarliest Delivery:

Available Now:

TLD America Windsor, CTTotal Price

36,978.00

Carolina GSE, IncNew Bern, NC


Technology InternationalLake Mary, FL








Re: Purchase of Aircraft Baggage Tug


The Airport has seen a steady increase in airline traffic over the past ten years. With the addition of United Airlines and their recent announcement of year round service at BGR this traffic continues to grow exponentially. With United and Allegiant, the Airport facilitates all ground handling. The Airport is currently utilizing several pieces of ground support equipment on these airlines that is in excess of 30 years old. The useful life of equipment on an airport is typically 20 years.

The bid for a new Aircraft Baggage Tug returned three bids. Technology International met the bid requirements, but Carolina GSE, INC and TLD America did not. Even though they did not meet specifications, TLD America was the lowest bidder at $36,978. The Airport has discussed the variances that prevented TLD America from meeting bid specifications and has found them acceptable. The Airport also already has several pieces of TLD ground service equipment, so we are familiar with the brand and the company. Even though the bid amount is higher than the amount budgeted for FY 2018, cost savings from other bids will cover the excess amount.



BID ITEMS: Aircraft Belt Loader

DEPARTMENT: Airport





Poor None

OTHER COMMENTS:

Staff recommendation is to award the contract to the low bidder, TLD America, in the amount of $45,311. Although the bid proposal did not meet all specifications, Airport staff has found the variances acceptable.

City of Bangor Bid TabulationBid: Aircraft Belt LoaderBid No. P18-006


Carolina GSE, Inc

Ground Support Specialist TLD America

New Bern, SC Horn Lake, MS Windsor, CTItem Description Total Price Total Price Total Price

1 Aircraft Belt Loader 54,635.00 53,075.00 45,311.00 Total Bid: 54,635.00$ 53,075.00$ 45,311.00$

No No No

2017 2017 2017NMC-Wollard GSS TLD

TC-888 GS350 NBLNo No No

16 Weeks 16 Weeks 22 Weeks

Yes Yes No



Lump Sum


Year :Make:

Model :

Meets Proposed Specifications:








Re: Purchase of Aircraft Belt Loader


The Airport has seen a steady increase in airline traffic over the past ten years. With the addition of United Airlines and their recent announcement of year round service at BGR this traffic continues to grow exponentially. With United and Allegiant, the Airport facilitates all ground handling. The Airport is currently utilizing several pieces of ground support equipment on these airlines that is in excess of 30 years old. The useful life of equipment on an airport is typically 20 years.

The bid for a new Aircraft Belt Loader returned three bids. Carolina GSE, INC and Ground Support Specialist met the bid requirements, but TLD America did not. Even though they did not meet specifications, TLD America was the lowest bidder at $45,311. The Airport has discussed the variances that prevented TLD America from meeting bid specifications and has found them acceptable. The Airport also already has several pieces of TLD ground service equipment, so we are familiar with the brand and the company.



BID ITEMS: 7,000 Gallon Jet A Refueler

DEPARTMENT: Airport



VENDOR(S) RECOMMENDED: SkyMark Refuelers


Poor None

OTHER COMMENTS:

Staff recommendation is to award the contract, a 5 year lease, to the low bidder, SkyMark Refuelers, in the amount of $45,000 per year. The bid award is over the budgeted amount so the difference will be covered by deferring facility improvements.

City of Bangor Bid TabulationBid: 7,000 gal. Jet A Refueler Bid No. P18-004


Item Description1 7,000 gal. Jet A Refueler2 Less: trade-in for one (1) used tanker

Net (Line 1 minus Line 2) 247,610.00$ 264,200.00$ 245,000.00$ Unknown 260,000.00$

2018Garsite

7MA-Y50A-SC-PNDAS

2018International

7400

20,000.00 N/A

$45,000.00 $56,707.31Annual Lease Payment Amount:

5 yr Lease: $53,743.48 6 yr Lease: $45,667.55 7

yr Lease: $39,882.26

Lump Sum

2018FreightlinerRF7KJ-450

2018Westmor

7,000 Gallon Refueler

Advance: $55,801.56 Arrears: $57,289.10

Year :Make:

Model :

Lump Sum 28,000.00 10,000.00

5 yr Lease:$47,404.51 7 yr Lease: $35,751.01

Not Included

"current"Freightliner

M2

SkyMark RefuelersKansas City, KS


General Transervice Coatsville, PA

Total Price

25,000.00

Garsite/Progress LLC Kansas City, KS


ProFlo Industries LLCAlvada, OHTotal Price

275,610.00

Westmor Fluid SolutionsColumbus, MN








Re: Lease of Jet-A Fuel Truck


Last year the Airport started to replace the aging fleet of aircraft fuel trucks. With older vehicles, we see an increase in maintenance costs along with the change for significant failures, such as total engine replacements. This is especially true for high use vehicles such as the aircraft fuel trucks.

In order to replace our aging fleet we recently sent out a bid for the lease of a new airport fuel truck. It was decided that leasing was more preferable to purchasing since we would be able to ensure the airport has a newer truck well within its useful life. At the end of the lease we can either purchase the fuel truck or look at leasing a newer model. Additionally, with this lease the Airport can trade-in one existing fuel truck that is well past useful life.

The City received five responses from the bid sent out. ProFlo Industries, LLC, Westmor Fluid Solutions, SkyMark Refuelers, General Transervice and Garsite/Progress LLC all provided adequate bid responses. With a 5 year lease rate of $45,000, SkyMark was the lowest bidder. SkyMark was also the successful bidder with an aircraft fuel truck for FY 2017, so the Airport is familiar with the company and the quality of their product.

It is the Airport’s recommendation that we award the bid to SkyMark. Even though the bid amount is higher than the amount budgeted for FY 2018, the excess amount will be covered by deferring facility improvements at the Airport until a later date.

73 Harlow Street



To: Members of the Finance Committee From: David Little, Tax Collector/Deputy Treasurer Date: August 21, 2017 Re: Tax Write-offs – Mobile Homes While reviewing accounts associated with mobile homes, we discovered 15 accounts in which the mobile home is no longer being assessed. This occurs when the mobile home is illegally moved out of Bangor or an abandoned mobile home is demolished by the park owner. Staff is recommending that the outstanding taxes be written off as uncollectable. The recommendation is based on the opinion that the cost of attempting to track down the former owners to pursue legal action would outweigh any possible recovery. The total balance to be written off is $4,891.04.

Account Location Map Lot Principal 4044 34 Pray's Park R21-005 466.23 4688 18 Martel's Mo Ho Park R08-010 48.00 5083 12 E Street Birch Hill Estates B39-002 293.76 5681 118 Cedar Falls Mo Ho Park R21-011 53.76 7483 8 Colonial Pine Mo Ho Park R22-001 118.56 9282 31 Colonial Pine Mo Ho Park R22-001 59.64 9299 21 Colonial Pine Mo Ho Park R22-001 53.48 9331 55 Colonial Pine Mo Ho Park R22-001 65.41 9346 57 Colonial Pine Mo Ho Park R22-001 106.00

10126 61 Colonial Pine Mo Ho Park R22-001 836.31 10802 14 Colonial Pine Mo Ho Park R22-001 128.44 10807 53 Colonial Pine Mo Ho Park R22-001 252.03 10880 37 Colonial Pine Mo Ho Park R22-001 77.34 14201 151 Cedar Falls Mo Ho Park R21-011 2,055.82 9337 18 Pray's Park R21-005 276.26

4,891.04 Pc: Debbie Cyr, Finance Director

finance committee agenda august 21, 2017 (immediately … · 2017-08-18 · eric j. willett,...

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