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FINALIZATION OF COUNCIL RESOLUTIONS 2006

DATE ITEM NO

FINALIZATION DESCRIPTION COMMENTS

29 June 2006

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ESTABLISHMENT OF COUNCIL’S COMMITTEES (3/2/2) 1/2006

1. Council approves the Committees as listed on the attached Annexure.2. Disciplinary action be taken to Councillors not attending three (3) or

more consecutive meetings according to the Code of Conduct – Councillors.

3. Alterations be made on the schedule of the Port Folio Committees as follows :

FINANCE & ECONOMIC should read as follows :FINANCE, ECONOMIC DEVELOPMENT & PLANNING as attached to the resolution

PERSONNEL: APPOINTMENTS IN VARIOUS DEPARTMENTS (4/3/1) 2/2006

Cognizance be taken of the undermentioned appointments made in the municipality :

FINANCE DEPARTMENT:

MP Rammala Cashier (Thabazimbi)KJ Matlou Accountant Income

TECHNICAL SERVICES DEPARTMENT:

KS Mphamo General Worksman, Northam

PROTECTION SERVICES:

AD Mathabela Security Officer (Leeupoort)MJ Tlou Security Officer (Leeupoort)

The Equity Policy be addressed when future appointments are made in the municipality.

The issue regarding personnel at the Licence Department be addressed by the Municipal Manager according to the Batho Pele.

Done

Done

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CFO

CFO

MSS

PERSONNEL: APPOINTMENT OF WASTE GROUP INGWE PERSONNEL (4/3/3/4) 3/2006

Cognizance be taken of the undermentioned appointments made by the municipality :

TECHNICAL SERVICES DEPARTMENT:

(Waste Management)

KD Masilo General WorkerML Mogotsi General WorkerMJ Mawe General WorkerSI Kakamba General WorkerMM Nakana General WorkerGT Sekoboane General WorkerMP Shongoane General WorkerRS Thulare General WorkerRW Ramohlala General WorkerMW Makwetja General Worker

RATES POLICY (2/B) 4/2006

1. Council adopts the attached draft Rates Policy for the term ended 30 June 2007 which is subject to comments received after public participation.

2. Council extent the current Valuation Roll as well as the term of the current Valuer, Erasmus and Associates until 30 June 2008 whereafter the Rates Policy be submitted to Council for adoption by the 1st July 2006.

BAD DEBTS : MARCH 2006 (5/12/10 & 5/16/1) 5/2005

See Item 5 of Councils resolutions dated 29 June 2006.

THABAZIMBI STREET TRADING POLICY (2/B) 6/2006

The Item be referred back to the Executive Committee for comments whereafter the Item be submitted to the next Executive Committee scheduled for 18 July 2006.

Done

Public participation not done

Done 20 April 2006

Done/Implemented

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MC & M

CFO

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KETAPELE JAZZ FESTIVAL (15/1/1/1 & 11/2/1/1) 7/2006

1. Virement of R40 000 be approved from Vote No 002/020/0512 – Municipal Newsletter to Vote No 002/020/0515 – Expo Jazz Festival.

2. Virement of R25 000.00 be approved from Vote No 002/020/0514 – Community Month to Vote No 002/020/0515.

3. A detailed report be drafted by the Manager – Communication & Marketing after the Ketapele Jazz Festival to bring Councillors on board on the outcome of the Jazz Festival.

4. For future Expo’s the possibility to incorporate the outside towns be investigated by the Manager – Communications & Marketing.

WRITING OFF DEBTS: ERVEN 493 AND 494, REGOROGILE (Erven 493 & 494, Reg) 8/2006

The arrears to the amount of R15 691.66 relating to Erven 493 and 494, Regorogile in the name of Mr and Me Mokwena be written off on Vote No 970/106/0371 – Provision for Bad Debts in order for Mr and Me Mokwena to sell the erven to Mr Moabelo or a willing purchaser.

ERF 1681, REGOROGILE – EXTENSION 3 (5/12/10 & Erf 1681, Reg x 3) 9/2006

The Item be referred back to the relevant Council’s Committee for comments whereafter a report be submitted to the next Executive Committee Meeting scheduled for 18 July 2006.

APPLICATION FOR SUBDIVISION OF PORTION 3 OF THE FARM APIESDOORN 316 KQ LIMPOPO PROVINCE (Por 3/Apiesdoorn) 10/2006

Council approves the application for subdivision of Portion 3 of the farm Apiesdoorn 316 KQ as proposed by the applicant in his Sketch Plan for Subdivision subject to the strict adherence of the following conditions.

1. No further subdivision of any of the proposed subdivided portions shall be considered by Council in future except under extreme circumstances.

2. Council shall not consider any further rezoning of proposed Portion A and any alternative land use other than those earmarked as primary land uses under “Undetermined” land use in terms of the Thabazimbi Town Planning Scheme, 1992 shall be executed without a formal township establishment procedure being successfully completed.

Done 16 May 2006

In process

Done

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PROPOSED REZONING, SUBDIVISION AND CONSOLIDATION OF PARTS OF THE REMAINDER OF ERF 1082, THABAZIMBI EXTENSION 6 (Rem 1082, TBZ x 6) 11/2006

1. The rezoning, subdivision and consolidation of parts of the remainder of Erf 1082, Thabazimbi Extension 6 be approved according to the application submitted by the Town Planner.

2. The attorneys Van Graan and Van der Wateren be instructed to finalize the agreements of sale with adjacent land owners.

AMENDMENT SCHEME 136 : ERF 1247 THABAZIMBI EXTENSION 8 (Erf 1247, TBZ x 8) 12/2006

Council approves the rezoning of Erf 1247, Thabazimbi Extension 8 from “Residential 1” with a density of “One dwelling per erf “ to “Residential 1” with a density of “One dwelling per 500m2” subject to the following conditions :

1. Standard conditions shall apply.2. The applicant shall provide proof of the bondholder’s consent prior

to proclamation.

PROPOSED RESORT : PORTION 4 OF THE FARM KLIPPOORTJIE 564 KQ (Por 4/Klippoortjie) 13/2006

Council supports this application in recommending it to the Development Tribunal – Limpopo, subject to the following conditions :

1. the developers enter into a formal agreement with the Thabazimbi Municipality regarding provision and maintenance of service delivery.

2. That the requirements of the Development Tribunal – Limpopo with regard to possible inclusion into the Thabazimbi Town Planning Scheme, 1992 be adhered to.

3. the applicant provides the Thabazimbi Municipality with copies of all related documents and studies to enable them to execute their obligation towards proper control, and

4. the Thabazimbi Municipality supports the Heads of Agreement reached between Ditôlô Lodge (Pty) Ltd and Kromdraai Home Owners Association dated 19 September 2005 and proposes that these conditions as agreed upon be taken up as formal conditions to be issued by the Development Tribunal – Limpopo.

In process

Done

Done

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APPLICATION FOR REZONING : PORTION 47 OF THE FARM WILDBEESTLAAGTE 411 KQ, THABAZIMBI AMENDMENT SCHEME 82 (Por 47/Wildebeestlaagte) 14/2006

1. The application for rezoning it for “Special” for overnight accommodation and a restaurant (± 3000m2) and “Agriculture” on the remainder of the property and the inclusion into the Thabazimbi Town Planning Scheme, 1992, be approved subject to the conditions as stipulated by the comments of the Town Planner attached to the report of the Executive Committee..

2. Recognisance taken of the applicant withdrawing the application for “Business” rights on ± 1000m2.

AMENDMENT SCHEME 154 : REZONING AND SUBDIVISION OF ERF 126, ROOIBERG (Erf 126, Rooiberg) 15/2006

Council approves the following :

1. Rezoning of Erf 126, Rooiberg from “Special Residential” with a density of “One dwelling per Erf” to “Special” for “Residential 1” with a density of “One dwelling per 1500m2” as stipulated in the Thabazimbi Town Planning Scheme, 1992 subject to the following conditions :

(i) The standard conditions for “Residential 1” as per Thabazimbi Town Planning Scheme, 1992 shall apply.

(ii) A development contribution for essential services should be determined by the local authority and be payable to the local authority as and when required.

2. Subdivision of the property into two (2) portions of ±2835m2 and ±2004m2 respectively as proposed in the applicant’s Sketch Plan subject to the following conditions :

(i) The submission of the approved Surveyor-General diagrams within six (6) months from date of letter of approval.

(ii) The submission of proof of registration in the Deeds Office within six (6) months from date of approval of the Surveyor-General diagrams.

Done

Done

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THABAZIMBI AMENDMENT SCHEME 155 : REZONING AND SUBDIVISION OF ERF 140, ROOIBERG (erf 140, Rooiberg) 16/2006

Council approves the following :

1. Rezoning of erf 140, Rooiberg from “Special Residential” with a density of “One dwelling per erf” to “Special” for “Residential 1” with a density of “One dwelling per 700m2” as stipulated in the Thabazimbi Town Planning Scheme, 1992 subject to the following conditions :

(i) The standard conditions for “Residential 1” as per Thabazimbi Town Planning Scheme, 1992 shall apply.

(ii) A development contribution for essential services should be determined by the local authority and be payable to the local authority as and when required.

2. Subdivision of the property into two (2) portions of ±3441m2 and ±746m2 respectively as proposed in the applicant’s Sketch Plan subject to the following conditions :

(i) The submission of the approved Surveyor-General diagrams within six (6) months from date of letter of approval.

(ii) The submission of proof of registration in the Deeds Office within six (6) months from date of approval of the Surveyor-General diagrams.

APPLICATION FOR SUBDIVISION AND SIMULTANEOUS CONSENT FOR RELAXATION OF THE BUILDING LINE OF ERF 1298, THABAZIMBI EXTENSION 8 (Erf 1298, TBZ x 8)17/2006

The Item be referred back to the Port Folio Committee of Council to be addressed whereafter a report be submitted to Council.

AMENDMENT SCHEME 143 : PORTION 1 OF THE FARM RIETGAT 563 KQ (SHONA LANGA) (Por1/Rietgat) 18/2006

Map 3 documentation and Scheme Clauses

Done

In process

Done

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After the proposed amendments and specific requests as noted by the Town Planner of the Council on the attached set op Map 3 and Scheme Clauses documentation dated 2 March 2005 have been satisfactorily addressed and amended by the applicant, the documentation can be approved by the Thabazimbi Municipality.

2. Conditions of Establishment

The Municipality can recommend the Conditions of Establishment for approval to the Development Tribunal subject to the addition of a condition limiting the number of private lodges to one private lodge per subdivided portion.

3. General request

The applicant shall provide the Municipality with the following :

A copy of the Geotechnical Report and

A copy of the Record of Decision (R.O.D) issued by the Limpopo Department of Finance and Economic Development.

AMENDMENT SCHEME 141 : PORTION 44 (A PORTION OF PORTION 31) OF THE FARM KWAGGASVLAKTE 317, KQ Por 44/Kwaggasvlakte) 19/2006

Council approves the following applications :

1. Application in terms of section 18 of the Town Planning and Townships Ordinance, 1986 (Ordinance 15 of 1986) to extent the boundaries of the Thabazimbi Town Planning Scheme, 1992 by the inclusion of Portion 44 of the farm Kwaggasvlakte 317 KQ into the scheme.

2. Allocation of a zoning of “Special” for the purpose of a Private Resort as well as ancillary and/or subservient uses that may be granted by the local authority with the special consent of the local authority subject to the adherence of the following conditions :

2.1 Land use Conditions

As proposed by the applicant as per Annexure 60 that was accompanied by the original application.

Done

2.2 Standard Conditions

That the local authority be satisfied about the following :

i) The applicant is responsible for the cancellation of any restrictive title conditions (if any),

ii) Proof of an adequate quantity of potable household water be provided for each dwelling unit with a minimum of 1500 litres per day/unit prior to transfer of the units. This required proof should be issued by means of certificates issued to the satisfaction of the local authority.

iii) The applicant will be liable to provide storage capacity for at least 48 hours. Water connections to each unit must be provided to the satisfaction of the local authority.

iv) Sewerage must be managed to the satisfaction of the Municipality and where applicable the Department of Water Affairs & Forestry.

v) No soak away of a septic tank / French drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, borehole, well or fountain (where applicable).

vi) Consent from Limpopo Roads Agency must be obtained where direct access is required from a provincial or district road (“P” and “D” numbered roads).

vii) Approval of building plans (with a clear indication of 1:100 year flood line if applicable) shall be required prior to the construction of any structure or building.

viii) Proper storm water and erosion control measures should be implemented.

ix) Refuse removal should be managed to the satisfaction of the Municipality.

x) The developer will be responsible for the establishment of a Body Corporate (or similar legal entity) to cater for common property or mutual responsibilities, obligations or liabilities. All the owners in the development must belong in perpetuity to the Body Corporate (enforced as a condition of title).

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xi) Payment of a services contribution to Thabazimbi Municipality and / or responsible authority if municipal services can be provided to the development.

xii) The developer shall enter into a services agreement with the local authority, if and when required by the local authority.

xiii) The developer shall comply with the requirements of the Record of Decision (ROD) issued by the Department of Finance and Economic Development.

2.3 Other conditions

The applicant shall provide proof of the consent of the following prior to registration of the individual sectional titles :

i) Consent of the State as mineral right holder.ii) Consent (ROD) of the Department of Finance and

Economic Development and subject to their conditions applicable to the entire development area.

iii) Consent from the bondholder (if applicable).

SALE OF PORTION 75, DOORNHOEK TO MR PIETER TROLLOPE (Por 75/Doornhoek) 20/2006

The Item be referred back to the Port Folio Committee of Council to be addressed whereafter a report be submitted to the Executive Committee scheduled for 18 July 2006.

APPLICATION FOR INSTALLATION OF A CELLULAR BASE STATION ON THE REMAINING EXTENT OF THE FARM ROOIBERG 604 KQ (6/2/2/2) 21/2006

1. The application of messrs MTN Network Group to install the Base Station on the remaining extent of the farm Rooiberg 604KQ be approved.

2. The Municipal Manager be delegated to finalize the Lease Agreement with messrs MTN Network Group.

3. The application should be user friendly and should not be installed near a developed area.

In process

Done

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MTS

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MCSCFO

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PURCHASE OF 8 TON TRUCK EQUIPPED WITH HYDRAULIC CRANE (6/1/2/3) 22/2006

Council approves an additional amount of R147 735,98 from vote 970/106/0302 (Capital Development Fund), for the purchase of the 8 Ton truck with a 6 ton Hydraulic Crane on condition that the word “low bed” be changed to flat bed.

In future tenders be attached to reports submitted to Council for Councillors to be familiar with tenders received.

PERSONNEL: NIGHT SHIFT ALLOWANCE (4/5/2/5) 23/2006

1. Council permits an interim agreement until negotiations have been finalized by SALGBC.

2. Council approves nightshift allowance although remuneration for identified posts are in excess of the minimum wages according to the Basic Conditions of Employment Act.

3. Posts identified for night shift allowance are the following:

3.1 Security Officers

4. Implementation date is with effect from 1st July 2005.5. The virement to the amount of R40 000.00 from Vote No 034/020/0221

to Vote No 042/010/0100 Salaries – Protection Services be approved.6. All other employees working night shift should be included.

DISPENSING OF TENDERS : INAUGURATION OF MAYOR : CATERING (8/2/1) 24/2006

The dispensing of calling of tenders for the Mayor’s Gala Dinner regarding the inauguration of the Mayor be approved by Council.

EVICTION OF HOSTEL DWELLERS (18/1/4/2) 25/2006

Cognizance be taken by Council of the eviction of hostel dwellers that failed to pay their rent to Council or failed to make the necessary arrangements with Council.

Done

Finalized

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CFO

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BAD DEBTS : ERF 153, NORTHAM (Erf 153, Northam) 26/2006

The arrears to the amount of R10 430.40 on account no 275799 be written off against Vote No 970/106/0371 – Provision for Bad Debts).

SCHEDULE FOR COUNCIL’S COMMITTEES (3/2/2) 27/2006

1. The schedule as submitted to Council for Council’s Committee Meetings not be approved.

2. Each Council’s Committee submits a draft schedule to be submitted to the next Executive Committee for approval.

3. Council Committee Meetings be scheduled after hours for Councillors to attend the Council Committee Meetings.

4. Items be discussed by Council Committees before the next Executive Committee Meeting takes place whereafter the item be submitted to the Executive Committee.

5. Items which are not discussed by the Council Committees not be discussed and approved by the Executive Committee.

PROPOSED REZONING OF PORTION 141 OF THE FARM DOORNHOEK 318 KQ (Por 141/Doornhoek & 15/2/2/133) 28/2006

Council approves the application for rezoning as follows :

1. Proposed Portion 2 (as per applicant’s Sketch Plan ± 2,8ha.)

The proposed property be rezoned from “Undertermined” to “Special” for a restaurant, lapa, swimming pool, conference facility and four (4) single rooms for labourers of the private resort subject to the following conditions :

1.1 Town Planning Scheme Conditions

(i) the total area of structures for the restaurant, lapa and conference facility shall not exceed 800m²;

(ii) the total number of beds for the private resort shall not exceed twenty (20) beds;

Done 20 June 2006

Done

(iii) a site development plan, drawn to a scale of 1:500, or such other scale as may be approved by the local authority, shall be submitted to the local authority for approval prior to any development and to the submission of building plans. No building shall be erected on the property before such site development plan has been approved by the local authority and the whole development on the property shall be in accordance with the approved site development plan : Provided that the plan may, from time to time be amended with the written consent of the local authority : Provided further that amendments or additions to buildings which in the opinion of the local authority will have no influence on the local development of the property, shall be deemed to be in accordance with the development plan. Such site development plan shall indicate at least the following :

(a) The siting, height, coverage and where applicable, the floor area ratio of all buildings and structures;

(b) Open spaces, children’s playgrounds, screen walls or other acceptable methods of screening and landscaping;

(c) Vehicular entrances and exists to and from the property to any existing or proposed public road;

(d) Entrances to buildings and parking areas;(e) Building restriction areas;(f) Parking areas and where required by the local

authority, vehicular and pedestrian traffic systems.

(iv) Proper Map 2 documentation be submitted by the applicant indicating the required rights and proposed conditions.

2. Other Conditions

(i) The Council be situated that the letter of withdrawal if the objection of mr & mrs Erasmus dated 9 February 2006 also applies to the rezoning of the property.

(ii) Council be satisfied that the proposed conditions by our office applicable to the sub division dated 1 June 2005 also apply to this proposed portion.

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(iii) The applicant shall provide proof of the consent (ROD) of the Department of Finance, Economic Development prior to registration of this property.

3. Remainder of Proposed Portions of Portion 141, Doornhoek 318 KQ

The proposed portions be rezoned from “Undertermined” to “Agriculture” subject to the following conditions :

3.1 Town Planning Scheme Conditions

(i) The standard conditions of the Thabazimbi Town Planning Scheme, 1992 apply;

(ii) Proper Map 2 documentation be submitted by the applicant indicating the required rights and proposed conditions.

3.2 Other Conditions

Council be satisfied that the proposed conditions by our office applicable to the sub division dated 1 2005 also apply to these proposed portions.

REZONING OF ERF 85, NORTHAM (Erf 85, Northam & 15/2/2/151) 29/2006

Council approves the application for rezoning of Erf 85, Northam – Extension 2 to “Special” for “Residential 1” with a density of “One Dwelling per 500m²” as stipulated in the Thabazimbi Town Planning Scheme, 1992 subject to the following conditions :

1. Development Conditions

1.1 The standard conditions applicable to “Residential 1” as stipulated in the Thabazimbi Town Planning Scheme, 1992 shall apply.

1.2 In addition to the standard conditions, the applicant submits a site development plan for approval prior to the approval of any building plans. The wording of Clause 13(2) of the Thabazimbi Town Planning Scheme, 1992 must be used for the site development plan conditions to be added as an Annexure to the Scheme.

Done

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2. Other Conditions

The applicant shall pay to the local authority a development contribution for services as and when required by the Technical Department.

REZONING & SUB DIVISION OF ERVEN 1, 2, 9 & 38, SETARIA AND ERVEN 349 TO 352 AS WELL AS ERF 485, SETARIA – EXTENSION 1 30/2006

1. The application for rezoning of the properties as motivated by the applicant be approved subject to the conditions as proposed by the applicant in Annexure 80 to the Scheme and further subject to the following :

The density of “One dwelling per Erf” for Erf 116, Setaria refer to the newly created individual properties.

Map 3 documentation be corrected in collaboration with the Council’s consulting town planners.

2. The application for sub division of Erf 1 and Erf 116, Setaria be approved as proposed by the applicant in the Sketch Plans that accompanied the application.

REZONING AND SUB DIVISION OF ERF 1290, THABAZIMBI – EXTENSION 8 (15/2/2/156 & Erf 1290, TBZ x 8) 31/2006

In principle Council approves the undermentioned on condition that the Manager – Technical Services correct the calculations on bulk service contributions.

1. Rezoning of Erf 1290, Thabazimbi – Extension 8 from “One dwelling per Erf” to “One dwelling per 500m²” subject to the following condition :

Council requires a service development contribution as determined by the Technical Department.

2. Sub division of Erf 1290, Thabazimbi – Extension 8 into two (2) portions as proposed by the applicant on the Sketch Plan that accompanies the application subject to the following conditions :

Done

Done

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(a) The applicant must provide approved SG diagrams to the municipality within six (6) months from date of approval of this application on such other period as may be agreed upon in writing.

(b) The applicant shall provide proof of registration of both properties after a period of six (6) months after approval of the SG diagrams on such otherperiod as may be agreed upon in writing.

SUB DIVISION OF PORTION 29 (PORTION OF PORTION 2) OF THE FARM SPITSKOP (Por 29/Spitskop) 32/2006

Council approves the proposed sub division of the proposed remaining part of Portion 29 (Portion of Portion 2) of the farm Spitskop 346 KQ into three (3) portions as indicated on the Sketch Plan that accompanies the application subject tot the following conditions :

1. The applicant is responsible for the cancellation of any restrictive title conditions.

2. The sub division layout must accommodate any proposed municipal or provincial roads.

3. The applicant will be responsible for any costs incurred if the proposed sub division results in the replacement, alteration or amendment of any existing municipal services.

4. Proof of an adequate quantity of potable household water be provided for each sub divided portion, with a minimum of 1 500 litres per day, prior to transfer of the sub division.

5. A Boreman Certificate is required as proof of the sustainability of boreholes, if used as source for household water prior to approval of the sub division.

6. Sewerage must be managed to the satisfaction of the municipality and where applicable the Department – Water Affairs & Forestry.

7. No soak away of a septic tank/French drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, bore hole well or fountain.

8. Consent from Roads Agency Limpopo must be obtained where direct access is required from a provincial or district road (“P” and “D” numbered roads.)

9. Access to each sub divided portion by means of a public road or registered right-of-way servitude should be secured.

Done

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10. Approval of building plans (with a clear indication of the 1:100 year flood line if applicable) prior to the construction of any structure or building.

11. Proper storm water and erosion control measures should be implemented.

12. Refuse removal should be managed to the satisfaction of the municipality.

13. Bondholder’s consent (if applicable) must be submitted to the municipality prior to registration of any of the newly created portions.

ERF 9, REGOROGILE (MR PHETO (Erf 9, Reg) 33/2006

The Item be referred back to the Finance Port Folio Committee for comments whereafter the Chief Financial Officer submits a report to the next Executive Committee Meeting scheduled for 18 July 2006.

CONSOLIDATION OF ERVEN 491 & 496, REGOROGILE (Erven 491 & 496, Reg) 34/2006

Council approves this application for consolidation of Erven 491 & 496, Regorogile and recommend it for approval in terms of regulation 19 of Proclamation R1897/1986 of the Black Committee development Act, 1984 (Act 4 of 1984) to the Department of Local Government & Housing subject to the following conditions :

1. The Technical Department(s) shall ensure that no municipal services exist on the existing mid block (mutual) boundary of the affected properties. If it is the case, a servitude in favour of the local authority shall be provided at the cost of the owner of both erven to the satisfaction of the local authority.

2. Copies of approved SG diagrams shall be submitted to the local authority within a period of six (6) months from date of approval of the application by the Department of Local Government & Housing or such other date as may be mutually agreed upon in writing.

3. Registration of the consolidation shall be finalized within six (6) months after approval of the SG diagrams.

ADDITIONAL STREET PARKING : ERF 374, THABAZIMBI – EXTENSION 3 : MESSRS LAVANTI MAKELAARS (Erf 374, TBZ x 3) 35/2006

1. Cognizance be taken of the report as submitted to Council on 16 May 2006 due to the fact that the parking spaces have already been made.

In process

Done

Done

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2. In future Council does not approve such applications due to the fact that requests for islands to be changed in parking areas damage the plantation in town.

3. Projects that are already implemented before the approval of Council not be approved and the applicant replant grass and trees which were taken out.

SUB DIVISION OF PORTION 28 OF ERF 1446, THABAZIMBI – EXTENSION 7 (Por 28/Erf 1446, TBZ x 7) 36/2006

Ensure that no services are affected as a result of this sub division of Portion 28 of Erf 1446, Thabazimbi – Extension 7 as proposed on the applicant’s proposed Sub Division Plan subject to the following conditions :

1. The applicant shall submit to the local authority copies of the approved Surveyor-General diagrams within six (6) months after approval of the application or such other period as may be agreed upon in writing.

APPLICATION FOR THE EXTENSION OF SCHEME BOUNDARIES AND ALLOCATION OF CERTAIN RIGHTS ON PORTION 2 OF THE FARM HARDEKOOLBULT 548 KQ (15/2/2/153 & Por 2/Hardekoolbult) 37/2006

Council approves the following applications :

1. Application to include Portion 2 of the farm Hardekoolbult 548 KQ into the Thabazimbi Town Planning Scheme, 1992 and

2. Allocation of “Special” for Private resort (as defined in the Map 2 documentation that accompanies the application) and any ancillary and/or subservient uses that may be granted by the local authority with the special consent of the local authority subject to the following further conditions :

2.1 Development Conditions

As proposed by the applicant in Map 2 – Annexure 78 (Amendment Scheme 159) that accompanies the application except by the addition of the following condition :

Done

Done

“9 No building of any nature shall be erected within that part of the development which is likely to be inundated by floodwater on an average every 1/100 years, as shown on the approved site development plan ; provided that the local authority may consent to the erection of buildings on such part if it is satisfied that the said part of building/s will no longer be subject to inundation. No terracing or other changes within the flood plan shall be carried out unless with the approval by the local authority of proposals prepared by a professional engineer.”

2.2 Other Conditions

(i) Conditions to be complied with prior to proclamation

The applicant shall provide the following to the local authority prior to proclamation of this application :

(a) Proof of sufficient portable water for human use of at least 1500 l/unit/day as well as certification that the water quality is acceptable to the satisfaction of the local authority.

(b) Bondholder’s consent(c) Environmental Authrization (ROD) issued by

the Department – Finance and Economic Development

(d) Mineral Right holder’s consent(e) National Department of Agriculture’s consent(f) Services agreement (if and when required by

the local authority)(g) Confirmation of existing access to Road

P110/1 and consent for new access from Roads Agency – Limpopo

(h) Map 3 documentation be submitted to the local authority and Map 3 A be amended to indicate new scheme boundary on the border of the property

(ii) Conditions to be complied with prior to the registration of any unit

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CFO

CFO

(a) Water storage capacity of at least forty-eight (48) hours for the entire development must be provided to the satisfaction of the local authority

(b) A Phase 1 Geotechnical Report for the specific area to be developed with structures (if and when required by the local authority)

APPLICATION : FINANCIAL AID : ERF 775, NORTHAM (Erf 775, Northam & 5/12/10) 38/2006

The amount of R3 254.15 be written off against Vote No 970/106/0371 –Provision of Bad Debts) to Account No 259405 – me MA Mogolong.

ESTABLISHMENT OF THABAZIMBI PROJECT MANAGEMENT UNIT (PMU) 5/5/1/ 39/2006

1. Cognizance is taken of the report as submitted to the Executive Committee on 16 May 2006.

2. PMU be paid while the Acting Municipal Manager negotiates with messrs Baepereki Technical Solutions on the settlement amount for the termination of their appointment.

3. A report on the outcome of the negotiations be compiled by the Acting Municipal Manager to be submitted to Council within two (2) weeks.

AUDIT COMMITTEE : SITTING ALLOWANCE (4/5/2/1) 40/2006

Council approves the sitting allowances of the Audit Committee Members as mentioned below in the 2006/2007 Financial Year :

Chairperson R1 563.75

Ordinary Committee Members R975.75 per member

DEBT COLLECTION : MESSRS VERICRED (5/12/10) 41/2006

1. Cognizance be taken by Council of the debt collection situation that the contract with messrs Vericred Bureau (Pty) Ltd was terminated.

2. An investigation be made by the Chief Financial Officer regarding debt collection in the municipality and proper training of personnel who will do the debt collection.

In process

Finalized

Terminated 30 June 2006

42

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3. A list of all consumers that has been garnished by messrs Vericred be compiled whereafter feedback be given to Council urgently.

PURCHASE OF WINCH SYSTEM (8/2/1 & 6/1/2/3) 42/2006

1. A winch be fitted on the 22 m³ compactor truck.2. R65 000 be approved for Installation of the winch from the waste

management vote 063/020/0300.3. Detailed reports be submitted by the relevant department to Council

regarding accidents with municipal vehicles and what steps be taken forward.

4. The tender document must contain more detail and specifications to avoid viaments after tenders has been granted.

PURCHASE OF 35 BULK CONTAINERS 43/2006

1. R180 123,90 be transfer from the IDP Projects vote 021/225/2308 to vote 063/225/2308 for the purchase of 35 bulk containers.

2. Bulk containers be placed in appropriate areas where containers are needed most.

LEEUPOORT ENTRANCE AND COMMUNITY HALL (15/1/1/3) 44/2006

R355 000,00 be transferred from the IDP Projects vote 021/225/2308 to vote 970/106/0302 for the undermentioned :

- Leeupoort Entrance- Leeupoort Community Hall

INDIGENT SUBSIDIES (5/12/10) 45/2006

1. The subsidies to the Indigent consumers are extended to 30 June 2007.

2. The Ward Councillors are requested to assist in identifying new Indigent consumers as well as to check that current Indigent consumers are still indigent.

3. An investigation be done by the Chief Financial Officer to determine whether the free units to indigents - 10 kl water and 200 kwh for electricity be effected.

4. A list of all indigents be given to the Ward Councillor for perusal and comments whereafter a report be compiled by the Chief Financial Officer to be submitted to Council.

Done. The practice is that we do it continually

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N&J EIENDOMSONTWIKKELING: APPLICATION FOR EXEMPTION OF ASESSMENT RATES (ERF 361/12 TBZ X3) 46/2006

N & J Eiendomsontwikkeling pays the amount of R36 450.00 for assessment rates without interest.

RATES POLICY & APPOINTMENT OF VALUER 47/2006

1. The revised draft Rates Policy is adopted for the financial year 2006/07 and to be updated and/or revised annually prior to the budget in March.

2. The draft Rates Policy to be displayed as soon as possible for public participation.

3. No waive for calling of tenders approved and all procurement matters must be dealt with by the Tender Board.

DECEASED CONSUMERS (5/12/10) 48/2006

1. The debts on the list of deceased consumers as attached to the report of the Executive Committee Meeting dated 22 June 2006 not be written off.

2. The Finance department must verify the death date of the deceased where after the current consumer pay from the date of the deceased burial.

3. The Credit Control Policy must address the termination of services after the consumer’s burial and a new account be opened for the surviving next of kin.

ESSENTIAL SERVICES AGREEMENT (16/5/2) 49/2006

The agreement be adopted by Council to ensure sound labour relations and guaranteed excellent services to the community at all times.

REVOCATION OF COUNCIL RESOLUTION ON CELL PHONES FOR COUNCILLORS AND OFFICIALS (6/2/2/2) 50/2006

1. The resolution of Council dated 10-05-2005 be revoked to make cell phones/handsets Councillor’s own property.

2. Contracts be transferred over to Councillor’s names at the end of their term of office.

3. Councillors take responsibility for repairs to damaged cell phones.

In Process

Tender placedReceived 21 July 2006

Not yet considered by Tender Board on 7 September 2006

Still outstanding

Done

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4. Councillors take responsibility for taking up insurance cover for the cell phones.

5. The arrangement in 1,2,3 & 4 above be extended to cell phones used by officials.

DETERMINATION FOR DESIGNATION OF FULL TIME COUNCILLORS 51/2006

1. The designation of one (1) full time Councillor – Executive Committee Member be approved due to budget constraints.

2. After the financial situation is sorted out the matter be addressed to designate a Councillor as mentioned in the Government Gazette

DEVOLUTION OF PRIMARY HEALTH CARE AND ENVIRONMENTAL OFFICERS 52/2006

1. No vacancies / posts available to accommodate the nursing staff.2. A meeting be arranged with the Unions.3. The Service Level Agreement be entered into between Waterberg

District Municipality and Thabazimbi Municipality and between Province and the Thabazimbi Municipality.

PROPOSED SUBDIVISION OF A PART OF THE REMAINDER OF PORTION 55 OF THE FARM DOORNHOEK, TBZ X31 (15/3/50) 53/2006

Council supports the proposed subdivision of the relevant part of the remainder of portion 55 into two (2) portions as indicated on the sketch plan that accompanies the application subject to the following conditions:


2. The subdivision layout must accommodate any proposed municipal or provincial roads.

3. The applicant will be responsible for any costs incurred if the proposed subdivision results in the replacement, alteration or amendment of any existing municipal services.

4. Proof of an adequate quantity of potable household water be provided for each subdivided portion with a minimum of 1 500 litres per day prior to transfer of the subdivision.

5. A Boreman Certificate is required as proof of the sustainability of boreholes, if used as source for household water prior to approval of the subdivision.

Done

Agreement not yet signed.Province it would seem is

Still sorting out other thingsSo it is half done

Done

54 MCS

6. Sewerage must be managed to the satisfaction of the Municipality and where applicable, the Department of Water Affairs & Forestry.

7. No soak away of a septic tank/French drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, bore hole, well of fountain.

8. Consent from Roads Agency Limpopo must be obtained where direct access is required from a provincial or district road (“P” and “D” numbered roads).

9. Access to each subdivided portion by means of a public road or registered right-of-way servitude should be secured.



12. Refuse removal should be managed to the satisfaction of the Municipality.

13. Bondholder’s consent (if applicable).14. Consent of the mineral right holder.

AMENDMENT SCHEME 161: VARIOUS TOWN PLANNING ACTIONS ON PORTION 11, 12 & 13 OF THE FARM HARTEBEESTFONTEIN 511KQ (15/2/2/155) 54/2006

Council approves the following applications:

1. Application for consolidation of portions 11, 12 & 13 of the farm Hartebeestfontein 511KQ in terms of the Division of Land Ordinance, 1986 as proposed on the applicant’s sketch plan for consolidation.

2. Application to include the newly consolidated farm portion as in point 1 above into the Thabazimbi Town Planning Scheme, 1992.

3. Allocation of “Agricultural” and “Special” for the purposes of a Private Resort as well as ancillary and/or subservient uses that may be granted by the local authority with the special consent of the local authority as stipulated in the Map 2 documentation that accompanies the application, further subject to the following:

3.1 Development conditions

As proposed by the applicant in Map 2 Annexure 77 (Amendment scheme 161) that accompanies the application.

Done

3.2 Other conditions

i) Conditions to be complied with prior to proclamationThe applicant shall provide the following to the local authority prior to proclamation of this application:

a) Proof of sufficient portable water for human use of at least 1500l/unit/day as well as certification that the water quality is acceptable to the satisfaction of the local authority.

b) Proof of sufficient water for human use to the proposed Public Resort facilities as well as certification that the water quality is acceptable to the satisfaction of the local authority.

c) Bondholder’s consent.d) Environmental Authorization (ROD) issued by

the Department of Finance and Economic Development.

e) Mineral Right holder’s consent.f) Services agreement (if and when required by

the local authority).g) Confirmation of existing access to Road D928

from Roads Agency Limpopo.

h) Map 3 documentation be submitted to the local authority and Map 3 A be amended to indicate new scheme boundary on the border of the property and use zone of “Agriculture” be indicated.

ii) Conditions to be complied with prior to registration of any unita) Water storage capacity of at least 48 hours for

the entire development must be provided to the satisfaction of the local authority.

b) The developer shall ensure traversing rights to be registered in favour of the prospective owners and successors in title of the individual residential units (+ 50 units) over the balance of the area (+ 800ha) for game viewing purposes to the satisfaction of the local authority and enforced as a condition of title.

4. Subdivision of the newly consolidated property (as approved in 1 above) as proposed by the applicant in his proposed subdivision plan attached to the application, subject to the following conditions:

4.1 Standard conditions:a) The applicant is responsible for the cancellation of

any restrictive title conditions.b) The subdivision layout must accommodate any

proposed municipal or provincial roads.c) The applicant will be responsible for any costs

incurred if the proposed subdivision results in the replacement, alteration or amendment of any existing municipal services.

d) Proof of an adequate quantity of potable household water be provided for each subdivided portion with a minimum of 1500 litres per day prior to transfer of the subdivision. This required proof should be issued by means of certificates issued to the satisfaction of the local authority. This condition does not apply to the Private Resort Portions whereby the developer should meet the local authority requirements.

e) The applicant will be liable to provide storage capacity for at least 48 hours. Water connections to each subdivided portion must be provided to the satisfaction of the local authority.

f) Sewerage must be managed to the satisfaction of the Municipality and where applicable, the Department of Water Affairs & Forestry.

g) No soak away of a septic tank/French drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, bore hole, well or fountain.

h) Consent from Limpopo Roads Agency must be obtained where direct access is required from a provincial or district road (“P” and “D” numbered roads).

i) Access to each subdivided portion by means of a public road or registered right-of-way servitude should be secured.

j) Approval of building plans (with a clear indication of the 1:100 year flood line if applicable) shall be required prior to the construction of any structure or building.

k) Proper storm water and erosion control measures should be implemented.

l) Refuse removal should be managed to the satisfaction of the Municipality.

m) The developer will be responsible for the establishment of a Property Owners Association (Section 21 Company or similar legal entity) if the subdivision results in common property or mutual responsibilities, obligations or liabilities. All the owners in the development must belong in perpetuity to the association (enforced as a condition of title).

n) Payment of a service contribution to Thabazimbi Municipality and/or responsible authority if municipal services can be provided to the subdivided portions.

o) The developer shall enter into a services agreement with the local authority, if and when required by the local authority.

4.2 Other condition

The developer shall ensure traversing rights to be registered in favour of the prospective owners and successors in title of the individual residential units (+ 50 units) over the balance of the area (+ 800ha) for game viewing purposes to the satisfaction of the local authority and enforced as a condition of title.

55 MCS PROPOSED SUBDIVISION OF PORTION 5 OF THE FARM KWAGGASVLAKTE 317KQ 55/2006

Council supports the proposed subdivision of Portion 5 of the farm Kwaggasvlakte 317KQ into seven (7) portions as indicated on the Sketch Plan that accompanies the application subject to the following conditions:

1. Standard conditions

a) The applicant is responsible for the cancellation of any restrictive title conditions.

b) The subdivision layout must accommodate any proposed municipal or provincial roads.

c) The applicant will be responsible for any costs incurred if the proposed subdivision results in the replacement, alteration or amendment of any existing municipal services.

d) Proof of an adequate quantity of potable household water be provided for each subdivided portion with a minimum of 1 500 litres per day prior to transfer of the subdivision. This required proof should be issued by means of certificates issued to the satisfaction of the local authority.

e) The applicant will be liable to provide storage capacity for at least 48 hours. Water connections to each subdivided portion must be provided to the satisfaction of the local authority.

f) Sewerage must be managed to the satisfaction of the Municipality and where applicable the Department of Water Affairs & Forestry.

g) No soak away of a septic tank/french drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, bore hole, well or fountain (where applicable).

h) Consent from Limpopo Roads Agency must be obtained where direct access is required from a provincial or district road (“P” and “D” numbered roads).

i) Access to each subdivided portion by means of a public road or registered right-of-way servitude should be secured.

j) Approval of building plans (with a clear indication of the 1:100 year flood line if applicable) shall be required prior to the construction of any structure or building.

k) Proper storm water and erosion control measures should be implemented.

Done

56 MCS

l) Refuse removal should be managed to the satisfaction of the Municipality.

m) The developer will be responsible for the establishment of a Property Owners Association (Section 21 Company or similar legal entity) if the subdivision results in common property or mutual responsibilities, obligations or liabilities. All the owners in the development must belong in perpetuity to the association (enforced as a condition of title).

n) Payment of a service contribution to Thabazimbi Municipality and/or responsible authority if municipal services can be provided to the subdivided portions.

o) The developer shall enter into a service agreement with the local authority, if and when required by the local authority.

2. Other condition:

The applicant shall provide the local authority with proof of the bondholder’s consent prior to registration of any of the newly created portions.

PROPOSED SUBDIVISION OF PORTION 77 OF THE FARM KWAGGASVLAKTE 317KQ 56/2006

Council supports the proposed subdivision of Portion 77 of the farm Kwaggasvlakte 317KQ into two (2) portions as indicated on the Sketch Plan that accompanies the amended application subject to the following conditions:




4. Proof of an adequate quantity of potable household water be provided for each subdivided portion, with a minimum of 1 500 litres per day, prior to transfer of the subdivision.


Done

57 MCS

6. Sewerage must be managed to the satisfaction of the Municipality and where applicable the Department of Water Affairs & Forestry.

7. No soak away of a septic tank/French drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, bore hole, well or fountain (where applicable).

8. Consent from Roads Agency Limpopo must be obtained where direct access is required form a provincial or district road (“P” and “D” numbered roads).

9. Access to each subdivided portion by means oaf a public road or registered right-of-way servitude should be secured.




13. Bondholder’s consent (if applicable) must be submitted to the Municipality prior to registration of any of the newly created portions.

14. Payment of a services contribution to Thabazimbi Municipality and/or responsible authority if municipal services can be provided to the subdivided portions.

15. No building shall be erected closer to 95m from the centre of Road D1485 and if relaxation is required from the Roads Agency Limpopo (authorised authority) in future, no relaxation less than 40m from the southern boundary of the Road Reserve of Road D1485 shall be supported by the local authority.

APPLICATION FOR EXEMPTION/PHYSICAL PLANNING ACT, 1967 (ACT 88 OF 1967) / PORTION 15 OF THE FARM FAURE 72KQ 57/2006

Council supports the application for exemption to apply for a permit to change the use of land in a controlled area in terms of Act 6(1) of the Physical Planning Act, 1967 (Act 88 of 1967) and further recommend to Limpopo, Department of Local Government and Housing as follows:

That business rights on portion 15 of the farm Faure 72 KQ (6 296m² in extent) be confirmed subject to the following conditions:

1. That business rights which may include a shop area, butchery, take away outlet, liquor store, hardware, tavern may not exceed 800m².

Done

58 MCS

2. That the business rights may also include a diesel and petroleum outlet as well as a clinic area (not included as part of the restricted area of 800m² as in 1 above).

3. That the confirmed rights shall be included into a town-planning scheme as and when required by the Thabazimbi Municipality.

4. Any other condition as Council may deem fit.

PROPOSED SUBDIVISION OF PORTION 30 OF THE FARM KWAGGASVLAKTE 317KQ 58/2006

Council supports the proposed subdivision of portion 30 of the farm Kwaggasvlakte 317KQ into two (2) portions as indicated on the sketch plan that accompanies the application subject to the following conditions:







7. No soak away of a septic tank/French drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, bore hole, well or fountain (where applicable).





Done

59 MCS


13. Bondholder’s consent (if applicable) must be submitted to the Municipality prior to registration of any of the newly created portions.

14. Payment of a services contribution to Thabazimbi Municipality and/or responsible authority if municipal services can be provided to the subdivided portions.

PROPOSED SUBDIVISION OF THE REMAINDER OF THE FARM VAALWATER 507KQ / ACT 70 OF 1970 59/2006

Council supports the application for subdivision of the remainder of the farm Vaalwater 507KQ to the Department National Agriculture as proposed by the applicant, subject to the following conditions:





5. No soak away of a septic tank/French drain will be allowed within the 1:100 year flood line or closer than 100m from any water resources, bore hole, well or fountain.






Done

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AMENDMENT SCHEME 163: PROPOSED REMOVAL OF RESTRICTIVE CONDITIONS AND SIMULTANEOUS REZONING / ERF 27, NORTHAM (15/2/2/157) 60/2006

Council supports the following applications as recommend it for approval to the Department of Local Government and Housing:

1. Removal of the following restrictive conditions in Deed of Transfer T75915/1993: Conditions B(a); (b); (c); (e); (f); (g); (i); (i); (ii); (iii); (j) and (k).

2. Rezoning of Erf 27 Northam from “Special Residential” with a density of “One dwelling per erf) as in the Peri-Urban Areas Town Planning Scheme, 1975 to “Special” for “Business 1” as in the Thabazimbi Town Planning Scheme, 1992 subject to the following conditions:

2.1 Development conditions(i) The standard development conditions under

“Business 1” will be applicable.(ii) In addition to the standard “Business 1”

conditions, the property shall be subject to the following conditions:(a) Parking for shops: 3 parking spaces per 100m² gross leasable shop floor area.

2.2 Other conditionThe comments of Roads Agency Limpopo shall be obtained prior to proclamation of the application.

AMENDMENT SCHEME 167: REMOVAL OF RESTRICTIVE CONDITIONS, REZONING AND SUBDIVISION OF ERF 46, NORTHAM (15/2/2/161) 61/2006

Council supports the following applications and recommend it for approval to the Department of Local Government and Housing:

1. Removal of Restrictive Conditions 2(a); (b); (c); (e); (f); (g); (i)(1)(2)(3); (j) and (k) in Deed of Transport T60564/1989.

2. Rezoning of Erf 46, Northam from “Special Residential” with a density of “One dwelling per erf” as in the Peri-Urban areas Town Planning Scheme, 1975 to “Special” for the following:

Done

Done

62 MCS

(a) “Residential 1” with a density of “One dwelling per 800m²” as meant in the Thabazimbi Town Planning Scheme, 1992 applicable to the easternmost part of the property (+ 1477m²) in extend.

(b) “Residential 2” subject to-“Height Zone 6” development conditions as meant in the Thabazimbi Town Planning Scheme, 1992 applicable to the westernmost part of the property (+ 938m²) in extend.

Further that the applicant amend the Map 3 documentation according to the Council’s recommendation prior to submitting it to the Department for approval.

That the application in terms of section 92 of this Town Planning and Townships Ordinance, 1986 for subdivision of Erf 46, Northam as proposed by the applicant in his sketch plan be approved on receipt of the approval of the applications as in 1 and 2 above by the Department of Local Government and Housing.

REQUEST FOR SPECIAL CONSENT TO BUILD SHOW HOUSES ON PORTION 3 OF THE FARM KOEDOESDOORNS 414KQ 62/2006

Council approves the application of Anglo Platinum as follows:

1. That Anglo Platinum be granted permission to proceed with the erection of 15 structures on portion 3 of the farm Koedoesdoorns 414KQ to serve the purpose of show houses subject to the following conditions:

1.1 The existing development conditions applicable to the property as referred to in Thabazimbi Amendment Scheme 123, Annexure 50 shall apply.

1.2 A site development plan on a scale of 1:500 or such other scale as the local authority may require, shall be submitted and approved prior to approval of any building plan. Such site development plan shall indicate all structures and infrastructure and further shall indicate compliance with future township establishment.

1.3 No kitchen(s) (this stove(s)) may be placed in the individual structures prior to obtaining the temporary consent of the local authority as stipulated in paragraph 2 of this recommendation.

Done

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2. To ensure that the structures as in paragraph 1 above be used as separate dwelling units with individual kitchens (thus stoves), the applicant shall apply for the Council’s temporary consent in terms of clause 11(2)(b)(iii) for a maximum period of 24 months. This application may only be submitted once the structures as in 1 have been completed.

3. To ensure permanency of the temporary dwelling units, the applicant shall lodge an application for formal township establishment, which application shall be proclaimed prior to the lapsing of the temporary consent as granted by the local authority as in paragraph 2 above.

SALE OF BUSINESS ERVEN-THABAZIMBI EXTENSION 6 (PORTION 38/ERF 1079 TBZ X 6 & 15/2/2/85) 63/2006

The previous resolution adopted by Council be revoked.

2. The business erven on Portion 38 Erf 1079, Thabazimbi Extension 6 be re-advertised as per option 2 attached to the report as soon as possible

2. Tenderers be allowed to tender for the maximum of two (2) stands only.

3. More than one third of the erven be reserved for Black Economic Empowerment.

4. The development not be given to one (1) developer only.

CONDITIONS OF ESTABLISHMENT AND PROPOSED PHASING OF THE TOWNSHIP-LEEUPOORT - EXTENSION 8 (15/3/52) 64/2006

1. PROPOSED CONDITIONS OF ESTABLISHMENT (ORIGINAL EXT 8)

1.1 Condition 1(1)(a)

The power line to be servituded affects the property in two (2) different parts and cannot be registered as one (1) servitude.

We propose that the wording be amended to read as follows:

“Electric power line servitudes in favour of ESKOM, 18 metres wide of which the lines abcdefg and hjkm as indicated on Layout Plan T0061/2 represents the centre lines”.

In Process

Done

1.2 Condition 1(2)(a)(ii)

As result of all streets being private streets, no street names are required by the Surveyor-General and it is proposed that the condition be deleted from the Conditions of Establishment.

1.3 General remarks & recommendations

The remaining conditions seems to be in order for the purpose of submission to the Surveyor-General. When the applicant has submitted a revised set of Conditions of Establishment to cater for the proposed amendments as in 1.1 and 1.2 above, the Conditions and Layout Plan can be approved.

2. PROPOSED CONDITIONS OF ESTABLISHMENT (EXT 9) MARKED T0061 EXT 9 PH1 (VER 1)

2.1 Condition 1(1)(a)

The argument as in paragraph 1.1 above with relation to the electric power line also applies except for the description of the line which is proposed to read as follows:

“……the lines abcdefg and hij …..”


To be deleted as results of the same argument as in 1.2 above.

2.3 General remarks

The layout plan should be amended to cater for the following:

a) Exclusion of the Road P20-1.b) Deletion of the land use “Existing Public Roads” from the

table of the Layout Plan.c) Amendment of the ESKOM servitude description.

To add an additional point “j” on the plan.

On receipt of amended documents as proposed above, the Conditions and Layout Plan can be approved.

3. PROPOSED CONDITIONS OF ESTABLISHMENT (EXT 10) MARKED T0061-EXT 10 PH2 (VER 1)

3.1 Condition 1(1)(ii)

To be deleted as result of the same argument as in 1.2 above.

3.2 General remarks

On receipt of amended Conditions of Establishment, the Conditions and Layout Plan can be approved.

4. PROPOSED CONDITIONS OF ESTABLISHMENT (EXT 8) MARKED T0061-EXT 8PH3 (VER 1)

4.1 Conditions to be added

The following condition should be added as a new condition as follows:

“1(1) Registration of servitude

The township applicant shall at his own expense cause the following servitude to be registered notarially by way of a Notarial Deed of Servitude with the accompanying servitude diagram and shall cause such servitude to be shown on the small scale diagram of the farm portion/general plan of the township:

a) An electrical power line servitude in favour of ESKOM, 18 metres wide of which the line j²klm as indicated on Layout Plan T0061/P3/1 represents the centre line.”

The conditions thereafter should be renumbered.


To be deleted as result of the same argument as in 1.2 above.

4.3 General remarks

a) The Layout Plan should be amended to cater for the ESKOM servitude description by the adding of an additional point “j²” on the plan.

31 Oct

2007

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b) On receipt of amended Conditions of Establishment, the Conditions and Layout Plan can be approved.

5. PROPOSED PHASING

The proposed phasing of Leeupoort Vakansiedorp Extension 8 be approved subject to the following condition:

5.1 The Proposed Phasing Plan must be amended to exclude Road P20-1 from the first phase (Proposed Extension 9).

BUDGET (5/1/1) 65/2006

The report be referred back to the Executive Committee and not be brought to Council.

EXIT PACKAGE: MUNICIPAL MANAGER (Pers) 66/2006

1. The offer of exit package made to the Municipal Manager, Mr ME Lefawane, be withdrawn with immediate effect.

2. Special 30 days paid leave be granted to the Municipal Manager, Mr ME Lefawane with effect from 23 June 2006, while the Executive Committee looks at all available means to deal with the forensic audit report and legal opinion.

3. Within 30 days the Executive Committee will pronounce the way forward with regard to paragraph two (2) above.

SALE OF PORTION 75, DOORNHOEK TO MR PIETER TROLLOPE (Por 75/Doornhoek)

Mr Trollope be informed by the administration that the land can not be sold to him due to the fact that the land is earmarked for the proposed Civic Centre.

SUB DIVISION OF PORTION 34 OF THE FARM SPITSKOP (A PORTION OF PORTION 16 (Por 34/Spitskop)


2. The sub division layout must accommodate any proposed municipal or provincial roads.

FinalizedReviewed for September 2006

Done

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3. The applicant will be responsible for any cost incurred if the proposed sub division results in the replacement, alteration or amendment of any existing municipal services.

4. Proof of an adequate quantity of potable household water be provided for each sub divided portion with a minimum of 1 500 litres per day prior to transfer of the sub division.

5. A Boreman certificate is required as proof of the sustainability of boreholes, if used as source for household water prior to approval of the sub division.

6. Sewerage must be managed to the satisfaction of the municipality and where applicable the department of Water Affairs & Forestry.

7. No soak away of a septic tank/french drain will be allowed within the 1;100 year flood line or closer than 100m from any water resources, borehole, well or fountain.

8. Consent from Roads Agency Limpopo must be obtained where direct access is required from a provincial or district road (“P” & “D” numbered roads).

9. Access to each sub divided portion by means of a public road or registered right-of –way servitude should be secured.

10. Approval of building plans (with a clear indication of the 1:100 year floodline if applicable) prior to the construction of any structure or building.


12. refuse removal should be managed to the satisfaction of the municipality.

13. Bondholder’s consent (if applicable).14. Consent of the mineral right holder.

ERF 1533, REGOROGILE – EXTENSION 3 (Erf 1533, Reg x 3)

This matter be investigated urgently and feedback be given to Council not later than 31 July 2006.

ERF 117, REGOROIGILE : MR BS DJAJE (Erf 117, Reg)

1. The services amount of ± R60 000.00 on Erf 117, Regorogile not be written off.

2. The procedure to repossess Erf 117, Regorogile be engaged on by the administration and a report be submitted to Council to determine a selling price.

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OVER EXPENDITURE : BACK PAYMENT OF THE MAYOR AND DESIGNATION OF COUNCILLOR PA MOSITO AS FULL TIME COUNCILLOR (Pers (4/5/1/1)

1. Council takes note that the Mayor approved the over expenditure in terms of Chapter 4 – Section 29 (1) of the Municipal Finance Management Act 2003.

2. The over expenditure must be approved during the Budget Review in September 2006.

3. Back payment for the Mayor be effect from 1 March 2006 in accordance with the determination of Salaries. Allowance & Benefits guided by the Notice Number 1125 of 2005

4. Cllr PA Mosito be remunerated as full time Councillor as from 1 July 2006 in accordance with the determination of Salaries. Allowance & Benefits guided by the Notice Number 1125 of 2005

OVER EXPENDITURE : YEAR END PROCESSING (5/1/2)

1. Council takes note that the Mayor approved the over expenditure in terms of Chapter 4 – Section 29 (1) of the Municipal Finance Management Act 2003 to finalize the Year End processing.

2. The over expenditure must be approved during the Review of the Budget within sixty (60) days.

FINANCE : FRUITLESS & WASTEFUL EXPENDITURE (5/1/2)

1. The matter be referred to the Finance Port Folio Committee for further investigation.

2. The results of the SAPS be obtained by the Finance Port Folio Committee.

3. A report be submitted to Council with comments/recommendations of the Finance Port Folio Committee on the way forward.

DECLARATION OF BUSINESS INTEREST :CLLR SG Matsietsa (Pers & 3/4/1)

Cognizance be taken of the disclosure of Cllr SG Matsietsa as a member of the following :

Tuck ShopTaxi Business to ferry people to different destinations

in terms of Section 5 of the Code of Conduct for Councillors in terms of Local Government : Municipal Systems Act 32 of 2000.

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GAME AT LEEUPOORT : MR J KOEKEMOER (5/1/1 & 4/3/1)

1. An agreement be entered into between the Thabazimbi Municipality and mr J Koekemoer on a part time basis to manage and control the game at Leeupoort.

2. Two (2) young people be appointed on a temporary basis on a learnership programme to assist mr Koekemoer.

3. As per approved over expenditure (Special Executive Committee Meeting dated 11 April 2006) the remuneration of mr J Koekemoer be as from the 7 February 2006.

BUSINESS PLAN : SIYENZA MANJE PROGRAMME (12/3/1/1/1)

1. The Business Plan be signed between the Thabazimbi Municipality and the Siyenza Manje.

2. The Acting Municipal Manager be delegated to sign the Business Plan as submitted.

POLICY : REMITTANCE ON RATES AND TAXES (15/3/5 & 5/10/12)

1. The policy be in place until the new policy be enacted.2. A review on the Policy – Rates & Taxes be done each year.

ADVERTISING & APPOINTMENT OF THE MUNICIPAL MANAGER – (4/1/2/1)

The undermentioned posts be advertised by the Acting Manager – Corporate Services :

- Municipal Manager- Manager – Corporate Services

ESTABLISHMENT OF WARD COMMITTEES (3/2/4)

This item refers to Item 79 in the Council’s Minutes dated 31 October 2006.

PROPOSED CHURCH SITE ON THE REMAINDER OF PORTION 144 OF THE FARM DOORNHOEK 318 – KQ (Por 144/Doornhoek)

1. The matter be referred back to the Port Folio Committee to obtain detailed maps on the specific land.

2. In future all land issues be accompanied by a detailed map on the specific land.

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3. The Manager – Planning & Economic Development writes a letter to Pastor Steven Enslin of the AGS Church to obtain an answer if the church is still interested in the land before the application of Clinton & Associates can be addressed.

4. Council stipulates a timeframe for development on land in if the developer fails to comply within the timeframe land falls back to the municipality.

CONSENT USE APPLICATION IN RESPECT OF ERF 114 REGOROGILE TOWNSHIP FOR THE PURPOSE OF MULTIPLE DWELLING UNITS (Erf 114, Reg x 1)

The item be referred back to the relevant Port Folio Committee for proper comments by the Acting Manager – Technical Services whereafter the item be resubmitted to the Executive Committee.

APPLICATION IN TERMS OF THE REMOVAL OF RESTRICTION ACT, 1967 (ACT 84 OF 1967) AND SIMULTANEOUS AMENDMENT OF THE THABAZIMBI TOWN PLANNING SCHEME, 1992 (15/2/2/164 & Erf 386, TBZ x 3)


ERF 1681, REGOROGILE – EXTENSION 3 (5/12/10 & Erf 1681, Reg x 3)

1. The claim as received by mr Motsomane not be paid by Council.2. Mr Motsomane request be directed to effective credit control.

AMENDMENT OF THE THABAZIMBI TOWN PLANNING SCHEME 93 – ERF 306, NORTHAM – EXTENSION 1 (15/2/2/87 & Erf 306, Northam x 1)


ROOIBERG RDP HOUSES : PRE PAID ELECTRICITY METRES (15/1/1/2)

1. A detailed report regarding the prepaid meters by the Technical Port Folio Committee be compiled whereafter the report be submitted to the Executive Committee.

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2. The contractor be informed that he must install the meters at the RDP Houses at Rooiberg at his own cost.

3. A claim be forwarded to the Contractor for the lost revenue as a result of the installation of wrong meters.

4. The Acting Manager – Technical Services submits a detailed report to Council on the pre paid meters and the way forward.

ROLES & RESPONSIBILITIES OF TOP AND/OR SENIOR MANAGEMENT TEAM WITHIN THE MUNICIPALITY (4/1/1/1)

1. The delegation of powers be forwarded to the relevant Port Folio Committee for review.

2. The new performance system should be developed in accordance with the new DPLG guidelines.

ACCOUNTING OFFICER : NEW ROLES & RESPONSIBILITIES OF THE MUNICIPAL MANAGER AS THE ACCOUNTING OFFICER OF THE MUNICIPALITY (4/1/1/1)

Cognizance be taken by Council of the roles and responsibilities of the Municipal Manager as Accounting Officer of the municipality who must exercise the power and functions of the position in terms of the Municipal Finance Management Act – No 56 of 2003 in order to provide guidance and advice to Council and officials.

NEW VEHICLE : MAYOR (6/1/2/3)

1. No Lease Agreements be entered into by Council.2. The settlement amount on the Mayor’s car be paid by Council.3. The Mayor’s car be purchase on a hire purchase contract and the over

expenditure be approved by Council.4. A report be submitted to Council within sixty (60) days on the over

expenditure with the purchase of the Mayor’s vehicle.5. An over expenditure be approved by Council.6. The purchase of the Mayor’s car be placed on hold until the Budget

Review is approved by Council.

SECURITY : STRYDOM HOUSE – LEEUPOORT (15/1/1/3)

1. The premises be leased to mr Hein Scheffer with the understanding that only the outside buildings be used for the accommodation of the Security Guard.

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2. A Lease Agreement be entered into between the municipality and mr Hein Scheffer for at least six (6) months.

3. A photo of the premises and the house be taken by Council to prevent further damage to the house.

4. An inventory list of all items on the premises should be compiled before the contract with mr Scheffer is concluded.

5. The Security Guard placed presently at the Strydom House be cancelled.

6. The cattle farmer presently on the premises be given a fourteen (14) days notice to vacate the premises.

7. An investigation be done by Council to sub divide the land and the possibility to sell the sub divided portion of land.

BUDGET 2006/2007 (5/1/1)

1. Council takes cognizance of the July 2006 Budget Monitoring Report.2. A detailed Budget Report be submitted to Council.

BUDGET : 2005/2006 – OVER EXPENDITURE (5/1/1)

Council approves the over expenditure to the amount of R4 617 665.00 as per Annexure A.

BUDGET 2006/2007 (5/1/1)

1. Cognizance be taken by Council of the Municipal Finance Management Act of 2003 – Definition of Unauthorized Expenditure that includes the following :

(b) overspending of the total amount appropriated in the municipality’s approved budget

(c) overspending of the total amount appropriated for a vote in the approved budget

(d) expenditure from a vote unrelated to the department of functional area covered by the vote

(e) expenditure of money appropriated for a specific purpose, otherwise than for all that specific purpose

(f) spending of an allocation referred to in paragraph (b), (c) or (d) of the definition of “allocation” otherwise than in accordance with any conditions of the allocation; or

(g) a grant by the municipality otherwise than in accordance with this Act

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2. Council approves that no over expenditure will be allowed if not approved by Council except if the expenditure is unforeseen and unavoidable the Mayor may authorize such expenditure in accordance with the Municipal Finance Management Act No 56 of 2003 – Section 29.

BAD DEBTS (5/12/10)

1. A thorough verification on the indigent list be done by the relevant department.

2. Ward Councillors be involved in the verification of the abovementioned list.

3. The Manager – Social Services submits a detailed report to Council after the verification of the list.

4. The applicant submits relevant documentation (proof of salary) with the application to Council.

REZONING OF ERF 62 & 64, ROOIBERG (Erven 62 & 64, Rooiberg & 15/2/2/162


APPLICATION FOR THE ISSUING OF A CERTIFICATE OF CONSOLIDATED TITLE UNDER SECTION 40 OF ACT 47 OF 1937 : ERVEN 32 & 33, NORTHAM (15/2/2/79 & Erven 32 & 33, Northam)


WASTE & LANDFILL SITES MANAGEMENT SERVICES (SERVICE LEVEL AGREEMENT) (16/5/B & 7/2/4/1)

1. The signing of the Service Level Agreement be suspended and the mentioned agreement be thoroughly discussed before the Service level Agreement can be signed.

2. The Service Level Agreement be submitted to the relevant Port Folio Committee before signing the mentioned agreement.

3. The Acting Municipal Manager be delegated to sign the Service Level Agreement.

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4. All cost involved be recovered from Waterberg District Municipality.5. Operational cost be the responsibility of Waterberg District

Municipality.6. The Acting Manager – Technical Services submits a detailed report on

the maintaining of the Landfill Site to Council.

APPLICATION FOR A BUSINESS SITE FOR A PROJECT : DEPARTMENT HEALTH & SOCIAL DEVELOPMENT (5/5/1/9 & 12/3/1/1/9)

The availability of the projects be determined by the relevant department whereafter a detailed report be submitted to Council.

PROPOSED AMENDMENT SCHEME 179 : SUB DIVISION & REZONING OF ERF 1157, THABAZIMBI – EXTENSION 8 (15/2/2/173 & Erf 1157, TBZ x 8)


APPLICATION FOR SUB DIVISION & SIMULTANEOUS CONSENT FOR RELAXATION OF THE BUILDING LINE ON ERF 1298, THABAZIMBI – EXTENSION 8 (Erf 1298, TBZ x 8)


APPLICATION FOR CONSOLIDATION & SIMULTANEOUS SUB DIVISION OF THE REMAINDER OF PORTION 37 & PORTION 40 OF THE FARM KWAGGASVLAKTE 317 KQ (Port 37 & 40/Kwaggasvlakte)


PROPOSED SUB DIVISION OF AN OPEN SPACE/LAND ON A PART OF APIESDOORN (Apiesdoorn)


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ESTABLISHMENT OF A COMMUNITY RADIO STATION (6/2/2/4)

1. Council approves an over expenditure of R250 000.00 against Council’s Promotions Vote no 034/0320/0452.

2. The calling of tenders be dispensed off.3. Messrs Sebata Media be appointed to facilitate the Community Radio

Station application.4. The Acting Municipal Manager be authorized to enter into an

agreement between the municipality and messrs Sebata Media.

COLLECTIVE AGREEMENT ON CONDITION OF SERVICES (4/2/2)

Cognizance be taken by Council of the Collective Agreement as well as the immediate implementation with effect as from 22nd August 2006.

APPLICATION FOR PROPOSED GOLF DRIVING RANGE : ERF 480, LEEUPOORT VAKANSIEDORP – EXTENSION 3 (Erf 480, Leeupoort)

(i) The applicant be informed that prior to Council considering the application, notice should be given by the applicant in the local Leeupoort Newsletter, stating his intention(s) and inviting residents of Leeupoort for objections and/or comments regarding this application within a period of twenty-eight (28) days. The shaft notice has to be acceptable to Council prior to the placing thereof. Notices, similarly worded and to a size acceptable to Council should simultaneously and for twenty-eight (28) days be placed at conspicuous positions on the erf.

(ii) After expiry of the twenty-eight (28) days the applicant will provide Council with a copy of the notice in the Newsletter as well as a affidavit stating that the notices on the mentioned erf were placed and kept in good order for the period of twenty-eight (28) days. Photographs indicating the position of the notices on the site should accompany the affidavits.

(iii) The affidavit mentioned in (ii) above should also state if any comments, concerns or objections have been received and these should be handed in with the affidavit.

(iv) The applicant further be informed that if Council will approve the application, various conditions will be laid down by Council which will inter alia include the following :

No temporary or permanent structure(s) may be erected on the mentioned property;

No trees may be removed and/or disturbed;

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Council may require for the applicant to enter into a formal Lease Agreement with Council as owner of the said property.

Council will reserve the right to withdraw it’s consent at any time if the conditions agreed upon, are not met, or if any substantial and reasonable concerns/objections from the residents at Leeupoort are not adhered to after proper notice has been given in terms of Clause 28 of the Thabazimbi Town Planning Scheme, 1992;

(v) If any objections or concerns be submitted within the twenty-eight (28) days notice period, Council shall handle such objections and/or concerns in terms of Clause 18(3) – (5) of the Thabazimbi Town Planning Scheme, 1992.

APPLICATION : CONSENT USE : ERF 114, REGOROGILE – EXTENSION 1 (Erf 114, Reg x 1)

1. Council revoke the decision adopted under Item 126 on 27 September 2005 up to and including 1.6 and that the decision up to and including 1.6 will now reads as follows :

Council approves the application for Council’s Special Consent for twenty-four (24) dwelling units on Erf 114, Regorogile – extension 1 subject to the undermentioned conditions :

1.1 A maximum of twenty-four (24) dwelling units may be erected on the property

1.2 Height 3 Storey1.3 Coverage 60%1.4 FAR 1,81.5 Building Lines 5m on Street Boundary1.6 2m on other Boundaries

1.6 Parking shall be provided in a ratio of 1 parking space per dwelling unit as follows :

2 covered parking spaces and 1 uncovered parking space per cluster of 2 or 3 dwelling units.

A total of 10 covered and 9 uncovered parking spaces should be provided for this development as proposed to Council.

Council’s decision under 126 of 27 September 2005 regarding 1.7,

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1.8 (a), (b), (c), (d), (e), (f), (g), and (h) will remain effective.

PROPOSED TOWNSHIP : THABAZIMBI – EXTENSION 33 ON PORTION 2 OF THE FARM KWAGGASHOEK 345 KQ (15/3/55 & Por 2/Kwaggashoek)

1. The applicant messrs Plan Wize Town & Regional Planners be informed that the application for the establishment of a township to be known as Thabazimbi – Extension 33 be referred back so as to provide the applicant additional time to finalize the following :

to obtain the consent of the Mortgagee (Bond Holder) related to this application and to provide Council with such;

To obtain the various consents and agreements to remove the various restrictive conditions of Title related to this application and to provide Council with such;

To obtain the necessary exemption for a Environmental Impact Assessment (EIA) especially with reference to the comments of the Environmental Health Practitioner and to provide Council with such;

To obtain the outstanding comments of the institutions/departments requested to do so ie :

- Director – Mineral Development – Limpopo Region (Dept of Minerals & Energy)

- Department of Economic Development, Environmental & Tourism

- Escom- Telkom SA Ltd

and to provide Council with such;

To obtain the necessary Surveyor’s Diagrams with specific information as to the size of each erf, the requested eighty square metres (80m²) erf for the SA Post Office, the specific area that will be occupied by the right of way on each erf and to make provision for vehicle turning facilities at the southern most end of the proposed right of way servitude to form part of the servitude and to provide Council with such;

Only after the above has been provided to Council will Council consider this application;

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After Council approved the application to establish Thabazimbi – extension 33 on Portion 2 of the farm Kwaggashoek 345 KQ

- Will Council enter into a service Level Agreement as prescribed in the Town Planning & Townships Ordinance (Ord 15/1986).

- Will Council attend to the draft set of Conditions of Establishment which should inter alia make provision for the establishment of a Section 21 Company by the applicant and the registration of servitudes for municipal purposes.

2. With the intent to create a more fair and just system in relation to the provision of services in the area of jurisdiction of the Thabazimbi Municipality a working group consisting of representatives from the Technical services, Finance and Economic Development & Planning are herewith established to investigate and return to council with a recommendation formula related to the contributions by developers to bulk and external services.

APPLICATION FOR AUTHORIZATION IN TERMS OF THE REGULATIONS PUBLISHED IN THE GOVERNMENT NOTICE NO 385 OF 2006 UNDER SECTION 24(5) OF THE NATIONAL ENVIRONMENTAL MANAGEMENT ACT, 1998 (ACT NO 107 OF 1998) (Por 10 & 42/Doornhoek)

1. The Environmental Impact Management Section of the Department of Economic Development, Environmental and Tourism (Limpopo Province) be informed that Council has no Environmental objections to the proposed establishment of a township on the Remainder of Portion 10 and the Remainder of Portion 42 of the farm Doornhoek 318 KQ, as the proposed Integrated Spatial Development Framework also depicted this area for township development after taking various aspects, including the environmental into account.

2. Council reserves the right to deal with all other comments and decisions on the application for Township Establishment when considering the mentioned application.

APPLICATION FOR AUTHORIZATION IN TERMS OF REGULATION NO R1183 UNDER SECTION 26 OF THE ENVIRONMENT CONSERVATION ACT, 1989

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(ACT NO 73 OF 1989).

Messrs Tekplan Environmental be informed that Council has no objection on an environmental point of view, to the proposed establishment of a Wildlife Residential Estate consisting of sixty (60) residential erven of ± 1 hectare and a 2,8 hectare erf for a lodge/guesthouse on Portion 4 of the farm Grootfontein 352 KQ.

PROPOSED REZONING OF A PART OF ERF 62 AND PORTION 1 OF ERF 64, ROOIBERG (15/1/1/162 & Erf 62 & Por1/Erf 64, Rooiberg)

Council approves the application for rezoning of the properties in terms of the Peri Urban Areas Town Planning Scheme, 1975 as follows :

1. The rezoning of a part (± 2,4 hectares) of Erf 62, Rooiberg from “Residential 1” with a density of “One dwelling per 100m²” to “Private Open Space”.

2. The rezoning of Portion 1 of Erf 64, Rooiberg from “Special” for such purposes as may be approved by the Local Authority and subject to such conditions as may be imposed by the Local Authority to “Private Open Space”.

Both paragraphs 1 & 2 above are subject to the following conditions :

1. Town Planning Scheme Conditions

Standard Town Planning Scheme conditions shall apply.

2. Other Conditions

(i) The conditions stipulated in Escom’s comments dated 26 April 2006 shall be adhered to.

(ii) The applicant shall provide proof of the comments of the Department Minerals & Energy prior to proclamation of the application and any conditions laid down by them shall be adhered to.

Condition applicable on Erf 62, Rooiberg only :

The property shall be sub divided by the applicant to accommodate the split in zonings as indicated on the Map 3 documentation that accompanied this

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application as and when required by the Local Authority if not applied for by the new owners initiative.

ASSESSMENT RATES : MINES (5/3/2 & 5/12/10)

1. Messrs PPC Dwaalboom be levied Assessment Rates on business and residential erven only.

2. The valuation of agricultural land be suspended while the negotiations continue.

BUDGET 2006/2007 : MONTHLY REPORT – AUGUST 2006 (5/1/1

1. Cognizance be taken of the monthly report for August 2006.2. The Credit Control Policy and the relating By-Laws be finalized.3. The Indigent Register be completed before December 20064. A progress report on the water provision as well as the water losses

be made available by the Acting Manager – Technical Services.5. The scope of work in the contract entered into between the

municipality and the present Valuer – mr Nico Erasmus be checked.6. The legal aspects on back dating the Assessment Rates on farms in

the Valuation Roll be investigated by the Chief Financial Officer.

REMUNERATION OF PUBLIC OFFICE BEARERS ACT : WORKSHOP

1. Cognizance be taken of the report as submitted by the Acting Chief Financial Officer.

2. A presentation to Council on the remuneration for Public Office Bearers be arranged by the Chief Financial Officer during the week 30 – 31 October 2006 and 1 – 3 November 2006.

3. SALGA National and SARS be invited to conduct a workshop separately on tax issues ie allowances etc.

4. Clarification on traveling allowances as well as ceremonial functions be sought out.

5. The facility allowance be explained to Councillors to give Councillors the opportunity to make choices in this regard.

BUDGET :2006/2007 : ADJUSTMENT BUDGET (5/1/1)

1. Council approves the expenditure on the 2006/2007 Adjustment Budget to the amount of R95 558 243.00.

2. Council approves the Capital Expenditure to the amount of R25 470 450.00.

3. Council approves the writing off of the non cash back funds to the

amount of R11 351 728.92 against the Appropriation Account – Vote No 996/117/0001.

4. Council approves the following funds and reserves as well as the investment of R6 000 000.00 against the funds in order to cash back :

- Maintenance Fund R1 000 000.00- Valuation Roll – Reserve R1 000 000.00- Legal Cost – Reserve R500 000.00- Subsidy - Indigents R2 000 000.00- Thabazimbi Tourism Expo R1 500 000.00TOTAL PROVISION R6 000 000.00

5. Council approves the following vacant positions :

- PMS Co-Ordinator Post Level R189 055.00- Meter Readers (2 x R58 854.00 – Post Level 12) R117 708.00- Data Capturer – Post Level 7 R127 107.00- Assistant Salary Clerk – Post Level 10 R97 011.00

R530 881.00

6. Council approves the following upgrading :

- Divisional Head Council Support from PostLevel 4 to Post Level 1 R108 581.00

- Divisional Head – Civil from Post Level 2 toPost Level 1 R80 141.00

7. Cognizance be taken of the Adjustment Income to the amount of R97 058 242.00.

8. Cognizance be taken of the provision of the unforeseen expenditure to the amount of R1 396 680.00 – Vote No 034/020/0220.

9. Council approves that expenditure against Vote Number 034/020/0220 – Council’s General Expenditure and the funds as well as the reserves votes to be approved by the Municipal Manager and the Mayor before the funds be utilized.

10. Council approves a second 2006/2007 Budget Review during February 2007.

11. Recommendation 5 & 6 as mentioned above be taken to the Local Labour Forum for a discussion with the Unions.

12. The Mayor and Acting Municipal Manager as well as relevant Managers meet to reprioritize projects funded by the municipailty’s

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own income.13. An investigation be made to appoint a person to control the vehicles

of the municipality to minimize running cost on vehicles.

PERSONNEL: CLOSING OF OFFICES: 27 DECEMBER 2006 TO 29 DECEMBER 2006 (4/7/2)

1. Thabazimbi Municipal offices will be closed from 22nd December 2006 at 15:00 and will open on 2nd January 2007 at 07:30.

2. The period 28th and 29th December 2006 is paid leave to the officials of the Thabazimbi Municipality.

3. Employees take 1 (one) day leave on 27th December 2006 which leave forms must be completed and signed by Departmental Heads before 27th December 2006 – except for employees on standby / essential services.

4. Essential services / standby duties will proceed and that a schedule with names and telephone numbers will be submitted to Council for cognizance.

5. Employees that provide essential services / standby will qualify for 2 (two) days paid leave which can be arranged with their respective Departmental Heads during 2007.

6. These (2) two days (28th & 29th December 2006) cannot be encashed neither can overtime be claimed for these days, as it will only be granted as time off.

7. A schedule for Essential Services will be placed on all Notice Boards as well as at the main building to inform the community of the closing of the offices.

8. A notice will also be placed in the Local Newspaper to inform residents within the jurisdiction of the municipality to make proper arrangements.

SETTLEMENT AGREEMENT : APPOINTMENT OF ME KARIEN SMITH AS CASHIER – CASE NO LPD 060604 (Pers –T0191)

1. Council approves the Settlement Agreement as attached.2. Me Karien Smith be appointed as Cashier on Post Level 11 with

effect from 1 November 2006.3. Me Karien Smith completes her matric within two (2) years failing

which she will remain on Post Level 11 until such time she completes her matric.

4. The Acting Municipal Manager be authorized to enter into an agreement with me Smith.

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STUDY TRIP TO INDIA : ALLOWANCE TO THE CHIEF FINANCIAL OFFICER (12/1/1/3 & Pers – 5086)

1. Cognizance be taken of the report as submitted to Council.2. Council approves the traveling allowances (connecting flights to and

from Johannesburg as well as augmenting the travel allowance) to the amount of R12 180.00 which the undermentioned calculations were made to obtain the amount of R12 180.00 :

Travelling : 520km x R1.53 R795.60Subsistence :*15 days x R759.00 (*$100.00 per Day @ R7.59)

R11 385.00

R12 180.00

against Council’s General Expenditure – Travel & Subsistence : Vote Number 034/020/0444.

3. In future the Mayor, the Acting Municipal Manager as well as the Executive Committee be notified of any trips out of the boarders of South Africa and a report be submitted to Council regarding a trip.

INTERNS : CONTRACT OF EMPLOYMENT (Me MA Letlape - 5102 & Mr R Mosea – 5013)

The Acting Municipal Manager be authorized to execute Clause 3.3 of the contract attached to the report submitted to the Executive Committee on 24 October 2006 which reads as follows :

“Clause 3.3

The Employee (Intern) shall after the lapse of this contract, the obliged to provide service to this municipality for a period not exceeding three (3) years and not less than two (2) years which shall be granted on the discretion of the Municipal Manager on a position of a middle Management.

whereafter the Acting Municipal Manager finalizes the matter.

SETTLEMENT OFFER : MESSRS HENDRIK GROVé FAMILIE TRUST (PHOKOJO LODGE ( Rem/Erf 58 & 58/2, Rooiberg 5/12/10)

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The amount of R130 061.80 be written off against Vote Number 970/106/0371 – Provision of Bad Debts.

SUB DIVISION OF ERF 1955, THE CONSOLIDATION WITH ERF 1954, 1956 & 1957 AS WELL AS THE CONSOLIDATION OF ERVEN 1958 & 1959 ALL IN THE TOWNSHIP OF THABAZIMBI – EXTENSION 14 (15/3/5 & Erven 1954, 1956 & 1957, 1958 & 1958, TBZ)

The application to sub divide Erf 1955, Thabazimbi – extension 14 into three (3) portions, followed by the consolidation of Portion A with Erf 1954, Portion B with Erf 1956 and Portion C with Erf 1957 as well as the consolidation of Erven 1958 & 1959, Thabazimbi – Extension 14, be approved subject to the following conditions :

1. the applicant provide Council with a copy of the minutes of the meeting of the Body Corporate of Oude Kraal whereby the said Body Corporate grants consent to this sub division and these consolidations as applied for;

2. excluding the letter of notification of this resolution by council no documentation regarding this resolution will be signed before the consent in paragraph 1 above has not been handed in at Council’s office and attached to this resolution in Council’s records;

3. after approval of the sub division and consolidation diagrams at the Surveyor’s General’s Office a copy of the diagrams be submitted to Council;

4. prior to the approval of any building plans related to these sub divisions and consolidations the Site Development Plan of Oude Kraal be amended with relation to the alteration in erf boundaries and repositioning of buildings;

5. building plans be submitted for these newly created stands, be it existing buildings on newly created stands or new buildings;

6. the owner shall apply for an Occupation Certificate from the Building Inspector prior to the occupation of any new buildings;

7. all service connections not to be utilized due to the reduction in the number of stands be disconnected and removed;

8. any essential services to a specific building encroaching on another stand be suitably altered/rerouted to correct such encroachment or alternatively a suitable servitude shall be registered;

9. no access/drive ways to a property shall under any circumstances be constructed in such a manner as to conflict with existing services and

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such access shall further be constructed in such a manner so that the finished height of the access is not less than the top of the kerb demarcating the street;

10. the internal flow of storm water shall not be obstructed or inhibited in any manner but should be handled in such a manner so as to comply with the stipulations of the Thabazimbi Town Planning Scheme;

11. the tops of all gullies shall be raised sufficiently above the surrounding surface to prevent the ingress of storm water into the sewerage system,

12. after the registration of these final consolidations in the Deeds Office, a Supplementary Valuation shall be done;

13. all costs incidental to this application shall be for the account of the applicant.

PROPOSED AMENDMENT OF THE THABAZIMBI TOWN PLANNING SCHEME, 1992 : ERVEN 1323, 1324, 1325, 1326, & 1327, THABAZIMBI – EXTENSION 8 (15/2/2/175 & Erven 1324 – 1327, TBZ x 8)

It is recommended to Council in terms of Section 56(a) of the Town Planning & Townships Ordinance (Ord 15/1986) that the application for the amendment of the Thabazimbi Town Planning Scheme, 1992 with regard to the rezoning and sub division of Erven 1324 – 1327, Thabazimbi – Extension 8 from “Residential 1” to “Residential 1” with a density of “One dwelling house per 400m² be approved subject to the following conditions :

(i) the access be paved to street level;(ii) the copies of official notices (Advertisements) in respect of the

applicant be submitted to the local authority within seven (7) days;(iii) all installation of services shall be done to the applicable standards

and satisfaction of the Thabazimbi Municipality;(iv) all municipal services which are needed and which have to be altered

or to be moved as a result of the rezoning and sub division of the mentioned erven will be for the account of the owner;

(v) in terms of Section 99(4) of Ordinance 15 of 1986, two (2) approved Surveyor General diagrams be submitted within a period of three (3) months to the municipality;

(vi) the primary uses of the erven should remain for the purpose applied for as indicated in the application (Residential 1) with a density of (One dwelling house per 400m²).

2. In terms of Section 63 of the Town Planning & Townships Ordinance (Ord 15/1986) and the promulgated tariffs of Council, the owner will be

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liable to make a contribution towards bulk services to the amount of R40 650.00 towards the five (5) additional erven.

PROPOSED AMENDMENT OF THE THABAZIMBI TOWN PLANNING SCHEME, 1992 : ERVEN 1285, 1286, 1291 & 1292, THABAZIMBI – EXTENSION 8 (15/2/2/176 & Erven 1285, 1286, 1291 & 1292, TBZ x 8)

1. In terms of Section 56 (9) of the Town Planning & Townships ordinance (Ord 15/1986) the application for the amendment of the Thabazimbi Town Planning Scheme, 1992 with regard to the rezoning of Erven 1285 & 1286 and 1291 & 1292, Thabazimbi – Extension 8 from “Residential 1” to “Residential 1” with a density of “One dwelling house per 400m² be approved for the purpose applied subject to the following conditions :

1.1 the access be paved to street level;1.2 a written submission regarding the handling of storm water from

and/or onto adjacent erven be submitted to the local authority;1.3 copies of official notices in respect of the application be submitted

to the local authority within seven (7) days.1.4 All installation of services shall be done to the applicable

standards and satisfaction of the Thabazimbi Municipality;1.5 In terms of Section 99(4) of Ordinance 15 of 1986, two (2) approved

Survey General diagrams are within a period of three (3) months submitted to the Thabazimbi Municipality;

1.6 The primary uses of the erven should remain residential and used for the purpose applied for as indicated in the application.

2. In terms of Section 63 of the Town Planning & Townships Ordinance (Ord 15/1986) and the promulgated tariffs of Council, the owner will be liable to make a contribution towards bulk services to the amount of R40 650.00 towards the five (5) additional erven.

SUB DIVISION OF PORTION 26 (a portion of portion 2) OF THE FARM SPITSKOP 346 KQ

Messrs Plan Wize Town & Regional Planners be informed that the application to sub divide Portion 26 of the farm Spitskop 346 KQ into proposed Portion A (5,0891 hectares) proposed Portion B (5,1931 hectares) and the Remainder (11,1311 hectares) is being supported by Council, subject to the following conditions :

1. The applicant be responsible for the cancellation of any restrictive

Title Conditions;2. The sub division lay out must accommodate and proposed municipal

or provincial roads;3. The applicant will be responsible for any cost incurred if the proposed

sub division results in the replacement, alternation or amendment of any existing municipal services;

4. Proof of an adequate quantity of potable household water for all three (3) portions has been provided in the form of a Boreman Certificate that was submitted to Council;

5. A Potability Certificate with relation to the water should be submitted to the Manager – Technical Services of Council prior to approval of the sub division and the transfer of the sub divided portions;

6. Sewerage must be managed to the satisfaction of Council and where applicable the department of Water Affairs & Forestry;

7. No soak away of a septic tank/French drain will be allowed within the 1;100 year flood line or closer than 100metres from any resources, bore hole, well or fountain;

8. Consent from the Roads Agency – Limpopo must be obtained where direct access is required from a Provincial or District Road (“P” & “D” numbered roads);

9. Access to each sub divided portion by means of a public road or registered Right-of-Way servitude should be secured;

10. Building Plans (with a clear indication of the 1;100 year flood line if applicable shall be submitted to Council for approval, prior to the construction of any structure or building;

11. Proper storm water and erosion control measures should be implemented;

12. Refuse removal should be managed to the Council’s satisfaction;13. Consent of the mineral rights holder to this sub division must be

obtained prior to the approval of the sub division and the transfer of any portion;

14. All internal services shall be protected by way of servitudes, including the bore hole;

15. The owner shall be informed that although this sub division only caters for three (3) portions, it is the owners prerogative to establish a Section 21 Company or similar governing body to manage all communal aspects of the development such as services.

PROPOSED SUB DIVISION : PORTION 29 OF THE FARM DE PUT 412 KQ (Por 29/De Put)

123 MCS 1. The applicant messrs JJ Snyman - Land Surveyors be informed that the application to sub divide Portion 29 of the farm De Put 412 KQ can not be considered by Council before condition D(i) of the Title deed has been removed according to the Removal of Restrictions Act.

2. Messrs JJ Snyman - Land Surveyors be informed to refer the application for sub division for comments by the following institutions :

Transnet Escom Limpopo Roads Department

and that the mentioned comments be forwarded to Council, prior to Council taking a decision on the proposed sub division.

3. Messrs JJ Snyman - Land Surveyors be informed that the nature of the pipe line servitude traversing the proposed Portion C should be forwarded to Council as well as the support in writing of the institution in who’s favour this servitude is registered.

4. Messrs JJ Snyman – Land Surveyors be informed that on condition that the abovementioned are all positive and Council do resolve to approve the application in future, the approval will be subject to certain conditions of which the following will be part :

4.1 The applicant shall adhere to all conditions imposed by Limpopo Roads, Transnet, Escom and/or any external institution;

4.2 The applicant submits proof of sufficient independent drinking water and independent sewer system and indicates the position of such on a site development plan prior to the registration of the sub divided portions in the relevant Deeds office;

4.3 The sub division shall be executed in such a way that no buildings or structures encroach on any building lines;

4.4 The applicant must comply to the conditions laid down by the respective Directorates of the municipality, prior to the registration of the sub division to the satisfaction of same;

4.5 The site development plans, mentioned in 4.2 above must be submitted to the office of the Manager – Finance, Planning & Economic Development - Building Control Section for approval;

4.6 The applicant shall at his own cost provide ingress and egress to the sub divided portions to the satisfaction of Limpopo Roads Department,

4.7 The Acting Manager – Technical Services (Roads & Storm Water) and the Manager – Social Services (Traffic & Health);

4.8 The developer shall at his own cost provide the necessary roadway and storm water drainage system to ensure that lower lying properties of the same development are not flooded. The system so installed shall adhere to the approval and specifications laid down by the Acting Manager – Technical Services (Roads & Storm Water) of the municipality;

4.9 Municipal water and sanitation services are not available.4.10 Essential services (water, sewerage) shall be provided to

each proposed portion by the applicant at his own cost, to the satisfaction of Council. Installation of essential services shall only commence subsequent to the approval of design schemes by Council. (See also 4.2 above);

4.11 The applicant shall inform Council in writing of the date of commencement of installation of essential services.

4.12 Alterations to external or internal services, infra structure as a result of this sub division shall be for the account of the applicant;

4.13 The developer will be responsible for the design and installation of the internal water and sewer reticulation and the waste water system and will submit such design to the Acting Manager – Technical Services and the Manager – Finance, Planning & Economic Development – Building Control Section for approval;

4.14 The applicant shall at his own cost register servitudes to provide access or protect infra structure on the proposed portions if required;

4.15 Certified copies of the site development plan, internal services including all detail be submitted to the Acting Manager – Technical Services after certification by the Surveyor General and prior to commencement of construction;

4.16 The control and disposal of waste water and effluent shall be done to the satisfaction of the Acting Manager – Technical Services;

4.17 On completion of this development the developer/owner will be responsible to submit as built drawings of all

service installations to the Acting Manager – Technical Services;

4.18 If the proposed sub division and development of the land will lead to any alteration of the existing service connection, the applicant must apply for such alteration and will be responsible for the cost thereof. The applicant must liaise with the Acting Manager – Technical Services for detailed information and costs;

4.19 The applicant shall submit proof of compliance and copies of designs to the municipality;

4.20 The applicant shall enter into a Service Agreement with the municipality and all other applicable service providers regarding the provision of internal and external engineering services (including the payment of R7 500.00 towards Electrical Bulk Service Contributions) for the proposed sub divided portions prior to the approval of building plans and prior to commencing with any building on the property;

4.21 The applicant shall at his own cost register servitude(s) to provide access or protect infra structure on the proposed portions, if required;

4.22 The valuation of the property be adjusted in terms of the approved sub division and that rates and taxes be adjusted accordingly;

4.23 Any condition regarding servitudes contained in the Title deed of the property be repeated in the Title Deed of the sub divided portions;

4.24 When any development starts, all relevant Health legislation and municipal By-Laws must be complied with;

4.25 No development may commence without consulting the Chief Health Services regarding health requirements and refuse management systems;

4.26 The approval shall lapse if the approved proposed portions are not registered within twenty-four (24) months from the date of approval;

4.27 No french drain will be positioned in such a way that it will be closer than 100 meters from any borehole, be it on the same portion or any other portion or erf;

4.28 The developer will be responsible for the establishment of a Property Owners Association (Section 21 Company or

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similar legal entity) as the sub division will result in common property or mutual responsibilities, obligations or liabilities. All the owners of these proposed sub divided portions must belong in perpetuity to this Association (enforced as a condition of Title).

AMENDMENT OF THE THABAZIMBI TOWN PLANNING SCHEME 93 – ERF 306, NORTHAM – EXTENSION 1 (15/2/2/87 & Erf 306, Northam x 1)

The Item be referred back to comply with all town planning requirements.

APPLICATION FOR THE ISSUING OF A CERTIFICATE OF CONSOLIDATED TITLE UNDER SECTION 40 OF ACT 47 OF 1937 : ERVEN 32 & 33, (15/2/2/79 & Erven 32 & 33, Northam)

1. The resolution taken by the Greater Northam TLC on a meeting held on 28 October 1998 and approved by the Bosveld District Council be revoked.

2. Council substitutes the wording “Sub Division” with “Consolidation” of Erven 32 & 33, Northam of the approved resolution dated 28 October 1998.

3. Council endorse the attached application for the issuing of a Certificate of Consolidated Title under Section 40 of Act 47 of 1937 as signed by the client for final submission to the Deeds Office by the applicant.

4. The applicant submits an approved copy of the Certificate of Consolidated Title within thirty (30) days upon receipt of approval to the local authority.

PROPOSED AMENDMENT SCHEME 179 : SUB DIVISION & REZONING OF ERF 1157, THABAZIMBI – EXTENSION 8 (15/2/2/173 & Erf 1157, TBZ x 8)

The application for –

1. The rezoning of the Thabazimbi Town Planning Scheme, 1992 by amending the density on Erf 1157, Thabazimbi – Extension 8 from “One dwelling per erf” to “One dwelling per 500m² be approved.

2. The sub division of Erf 1157, Thabazimbi – Extension 8 according to the proposed sub division plan into two (2) portions of respectively 528m² and 502m² in extent be approved.

3. The relaxation of the building line of 2 meter on both sides of the sub

division line be approved. Thus that all Council’s By Laws and regulations be met by the proposal.

4. the abovementioned approvals be subject to the following :

4.1 the owner shall remove all existing service links such as water, sewer and electricity between the two (2) dwellings to the satisfaction of Council’s Manager – Technical Services at his own cost.

4.2 The owner shall apply for all service connections to Council’s reticulation related to the second dwelling which connections will be provided at such positions as the Manager – Technical services will deem fit. The cost for such connections will be for the account of the owner.

4.3 Cost to connect the second dwelling to the municipal’s connections will be for the owner.

4.4 With regard to Council’s promulgated tariffs the owner shall make a monetary contribution towards bulk services to the amount of R8 130.00 (eight-thousand-one-hundred-and-thirty-

4.5 rand) which is calculated as follows :

Water R3 320.00Electricity R2 500.00Sewerage R2 310.00TOTAL R8 130.00

No service connections will be provided prior to the abovementioned amount be paid to Council.

4.6 The applicant submits to Council a copy of the approved Surveyor general’s Diagram within a period of six (6) months from date of approval of the application or such other period as Council may consent to in writing.

4.7 The owner will, prior to connecting the second dwelling to the new municipal service connections, provides Council with a amended building plan indicating the position of new service connections and internal services on the erf.

4.8 The position of the vehicular access for the second dwelling will be subject to approval by the Manager – Technical Services (Traffic) and this position shall be also indicated on the amended

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building plan.4.9 After the registration of this sub division application in the Deeds

Office, a supplementary valuation shall be done.

4.10 Applicable rates and tariffs shall be payable.4.11 All cost incidental to this sub division application shall be for the

account of the owner.

APPLICATION FOR SUB DIVISION & SIMULTANEOUS CONSENT FOR RELAXATION OF THE BUILDING LINE ON ERF 1298, THABAZIMBI – EXTENSION 8 (Erf 1298, TBZ x 8)

It is recommended to Council that the application must not be approved subject to the undermentioned conditions :

(i) the application property is currently zoned “Residential 1” with a density of “One dwelling per Erf”

(ii) An application for rezoning on the application property to “Residential 1” with a density of “One dwelling per 500m²” be submitted to the local authority in terms of the relevant/applicable legislation.

(iii) The application for amendment for the sub division of the subject property to allow for a minimum of 500m² and simultaneous relaxation of the building line may be considered once condition 2 above have been met.

(iv) The necessary documentation (ie 3 motivational memorandum, maps and scheme clauses) must form part of the application.

(v) The application fees as prescribed by the local authority is payable upon submission of the application.

PROPOSED SUB DIVISION OF AN OPEN SPACE/LAND ON A PART OF APIESDOORN (Apiesdoorn)

It is recommended to Council to allow the rezoning and sub division of the identified area/sites and the adjacent vacant sites subject to the undermentioned conditions :

1. The municipality appoints a Town Planner/call for proposals from service providers for the rezoning and sub division as well as re planning of the identified sites.

2. The already built structures (informal houses) be accommodated in the proposed sub division as per attached topographical map and

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proposed sub division.3. The municipality further developed the “Draft Terms of Reference” for

rezoning and sub division of the identified sites.

APPLICATION FOR CONSOLIDATION & SIMULTANEOUS SUB DIVISION OF THE REMAINDER OF PORTION 37 & PORTION 40 OF THE FARM KWAGGASVLAKTE 317 KQ (Port 37 & 40/Kwaggasvlakte)

1. Council approves the proposed consolidation and simultaneous sub division of the Remainder of Portion 37 and Portion 40 of the farm Kwaggasvlakte 317 KQ into twenty-one (21) subject to the conditions stipulated in the comments of mr Kobus Winterbach as follows :

Standard Conditions (a) – (p) Other conditions (a) – (b)

2. The applicant must adhere to the conditions set out by the Department of Finance & Economic Development as per attached letter dated 14 October 2003.

3. All municipal services which are needed and which have to be altered or to be moved as a result of the proposed consolidation and sub division will be for the account of the owner.

4. The applicant submits two (2) approved Surveyor General diagrams within a period of three (3) months upon approval to the local authority (Thabazimbi Municipality).

APPOINTMENT OF THE THABAZIMBI MUNICIPALITY AS SUPPORT ORGANIZATION FOR INSTALLATION OF SERVICES – EXTENSION 6 & 7 -PROJECT NUMBER NO 6090002

1. The Housing Support Committee be established.2. The Social Services Council Committee oversees the process.3. The Technical Department be part of the Committee to be established.

PROPOSED CHURCH SITE ON THE REMAINDER OF PORTION 144 OF THE FARM DOORNHOEK 318 KQ (Por 144/Doornhoek)

The undermentioned Resolution 143/2005 adopted by Council on 27 September 2005 be implemented

1. “ The locality of the required church site of not more than one (1) ha be

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in a position as indicated by the area marked Option A on the attached Sketch Plan.

2. A more detailed site demarcation be done in collaboration with representatives of the congregation to suit their specific requirements.

3. The final demarcated area as in 3.2 above be considered by Council taking into consideration the future planning of the municipal facilities planned for this area.

4. Pending the title conditions of the property, the Council may consider a consent use for “Place of public worship” and “Place of Education” on a part of the property as demarcated as an interim use to be formalized by means of formal township establishment process on the entire property.

5. All the required municipal processes and legal requirements be adhered to, to be part of a formal agreement.

6. The Thabazimbi Municipality sells Option A as a church site to the AGS Church

EXTENSION OF THE THABAZIMBI TOWN PLANNING SCHEME BOUNDARIES AND THE ALLOCATION OF BUSINESS RIGHTS TO A PART OF THE REMAINDER OF THE FARM ELANDSKUIL 376 KQ (15/2/2/145 & Rem/Elandskuil)

1. The applicant mr Dries de Ridder be informed that Council resolved to approve Amendment Scheme 151 as amended on the Remainder of the farm Elandskuil 378 KQ as follows :

1.1 the extension of the boundaries of the incorporate Town Planning Scheme, 1992 to incorporate the Remainder of the farm Elandskuil 378 KQ;

1.2 the allocation of Business Rights, by way of a Special Zoning, to 550m² located to the east of the provincial road D1639, on the Remainder of the farm Elandskuil 378 KQ and that the Remaining Extent of the farm be zoned “Agricultural”;

1.3 The Business Rights referred to in paragraph 1.2 above will be for a General Dealer and a Bottle Store.

2. The approval in paragraph 1 above shall be subject to :

2.1 the consent of the Bond Holder being submitted to Council;

2.2 the electricity to be supplied to the development will be obtained from Escom as Council is not in the position to provide electricity to the development;

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2.3 the sewerage system to be employed will be a septic tank and French drain system;

2.4 care should be taken that the seepage of the sewer system as mentioned in paragraph 2.3 above, is not located within the 1:100 year flood line, as well as not close than 100 meter from any water source/borehole/river;

2.5 a Boreman Certificate must be obtained related to the quality of potable water available and should be submitted to the Manager – Technical Services. A minimum of 1 500 liters per residential/business unit must be available ;

2.6 the consent of the Limpopo Road Agency regarding the access from the provincial road D1639 should be obtained and submitted to Council;

2.7 no building shall be erected within a distance of 95,46 meters from provincial road D1639, measured from the centre line of the road;

2.8 amended Map 2 A & B Series plus Annexure shall be compiled by the applicant and submitted to Council;

2.9 consent of the Department of Agriculture should be submitted to Council.

3. Council supports the envisaged sub division of a 2 hectare part from the remainder of the farm Elandskuil 378 KQ situated to the east of Provincial Road 1639, comprising the 550m Council supports the envisaged sub division of a 2 hectare part from the remainder of the farm Elandskuil 378 KQ situated to the east of Provincial Road 1639, comprising the 550m² Business Rights approved in paragraph 1.2 above.

4. Regarding paragraph 3 above an application in terms of the Act on the Sub Division of Agricultural Land (70/70) should be instituted.

PERMANENT APPOINTMENT OF TEMPORARY EMPLOYEES

1. Temporary employees continue to work at the municipality on a temporary basis until a full report has been submitted by the Acting Technical Manager on the needs and where temporary employees are needed.

2. The absorption of certain temporary employees be budgeted for in the 2007/2008 financial year.

MUNICIPAL MANAGER’S POST : SHORT LIST

1. The following applications be on the Short List :

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Messrs TSR NkumiseHRA LubbeZ Majikijela-SiewebuFS LamoaN Nhlabati

2. The panel for the interviews consists as follows :

Executive Committee Members – 2 Members Department – Local Government & Housing District Municipality Human Resources Specialist from the mines

3. SAMWU and IMATU as well of Councillors who are interested attend only as observers. The local Human Resources Department attends with the panel for assistance (Ushering & scribing).

PERSONNEL: SETTLEMENT AGREEMENTS – EM ERASMUS (5028 & EMM JOUBERT (2277)

1. Ms Erasmus be appointed as Accountant on Post Level 4 with effect from 1st July 2006.

2. The employer will pay the Ms Erasmus the remuneration and benefits associated with the position of an Accountant retrospectively from 1st July 2006.

3. Ms EMM Joubert be appointed as Accountant on Post Level 4 with effect from 1st November 2006.

4. The employer will pay Ms Joubert an once-off ex-gratia payment of R6 000.000 (Six Thousand Rand only) on or before 2 November 2006.

5. These Settlement Agreements will become arbitration awards as contemplated in Section 142(A) of the Labour Relation Act.

6. These Settlement Agreements will constitute full and final settlements on the disputes referred to by Ms Erasmus and Ms Joubert.

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