final technical report training on information systems...
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ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
Project funded by the European Union
“The content of this document does not necessarily reflect the views of the concerned government.”
“This publication has been produced with the assistance of the European Union. The contents of this publication are the sole responsibility of the Consultants and can in no way be taken to reflect the views of the European Union.”
Final Technical Report
TRAINING ON INFORMATION SYSTEMS FOR FISHERIES DATA AND GIS IN SIERRA LEONE
Reference: WA-3.1-B14
Region: West Africa
Country: Sierra Leone
03 June 2013
Project executed by
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 2
Table of contents List of abbreviations ....................................................................................................... 4
Executive Summary ........................................................................................................ 5
1. General Information ......................................................................................... 9
1.1 Beneficiary country .................................................................................................................... 9
1.2 Executing Agency ....................................................................................................................... 9
1.3 The fisheries sector in Sierra Leone and its monitoring aspects ......................................... 9
2. Mission approach .......................................................................................... 11
3. Observations on the terms of reference ...................................................... 12
4. Project implementation ................................................................................. 13
4.1 Project phases .......................................................................................................................... 13
4.2 Verification of tasks accomplished and activities carried out ............................................. 15
5. Training on stock assessment ..................................................................... 17
6. Recommendations ......................................................................................... 22
List of annexes ............................................................................................................ 25
Annex 1: Terms of Reference of the mission ....................................................... 26
Annex 2: Agenda of wrap-up meeting .................................................................. 40
Annex 3: Electronic banner of project .................................................................. 41
Annex 4: Certificates of attendance ...................................................................... 42
Annex 5: Technical documents produced ............................................................ 43
Annex 6: Detailed calendar of project activities .................................................. 45
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 3
Acknowledgements
COFAD Consultants wish to express their most sincere thanks to H.E. the Minister of Fisheries
and Marine Resources, his Deputy Minister and the Director of Fisheries for their continuing encouragement and support to the international consultants during their activities in the country. COFAD also expresses its gratitude to the focal person of the ACP FISH II programme, the EU Delegation in Freetown and the ACP FISH II Regional Facilitation Unit in Dakar, the Project Technical Group (PTG) and the WARFP project for their support and active participation in the project activities.
Thanks are extended to all national authorities, organizations and institutions for their hospitality, friendliness and contribution to the project activities. The national fisheries experts participating at the training courses have demonstrated high determination and willingness to assist the project to deliver its outputs and thus enable the country to upgrade its fisheries information, GIS, and statistics systems and exercise fisheries management and planning through effective, accurate and sustainable techniques and methods.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 4
List of abbreviations ArtFish Approaches, Rules and Techniques for Fisheries Statistical Monitoring
CCRF Code of Conduct for Responsible Fisheries
COFAD Consultants for Fisheries, Aquaculture and Regional Development
CPUE Catch Per Unit Effort
CU Coordination Unit
EEZ Exclusive Economic Zone
ESRI Environmental Science Research Institute
EU European Union
FAO Food and Agricultural Organization of the United Nations
FIAS Fisheries Information and Analysis System
GDP Gross Domestic Product
GIS Geographic Information Systems
IFDaS Industrial Fisheries Database System
IMBO Institute of Marine Biology and Oceanography
ISFM Institutional Support for Fisheries Management
IUU Illegal, Unreported and Unauthorized fishing
MCS Monitoring, Control and Surveillance
MFMR Ministry of Fisheries and Marine Resources
PBA Probability Boat Active
RFU Regional Facilitation Unit
SLARI Sierra Leone Agriculture Research Institute.
WARFP West Africa Regional Fisheries Programme (World Bank)
WB World Bank
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 5
Executive Summary
Background
The fisheries sector in Sierra Leone is currently facing serious issues. The “Policy and Operational
Framework for the Fisheries of Sierra Leone”, developed in 2010, underlines that the coastal marine
fisheries resources are under intense fishing pressure by both mechanized trawling and artisanal
fisheries operators for a long time. The situation is exacerbated by inadequate fisheries and
environmental management regimes, as well as limited knowledge of the potential of the sector and the
level of exploitation.
The lack of knowledge on the sector is due, to a large extent, to the poor performance of the information
system used to monitor the fish stocks and their exploitation. The current Fisheries Information and
Analysis System (FIAS), aiming at providing information and data necessary for managing sector
programs and guiding fisheries policy, is relatively new and not yet fully operational. Until recently, the
system had shown a number of shortcomings that impeded its support to the management by means of
indicators on the status of stocks and the actual trends of the fisheries. This ACP FISH II project helped
MFMR to overcome most of the methodological constraints and to remedy the shortcomings affecting
the FIAS. The training provided by the present project aimed at strengthening human and technical
capacities to develop and maintain a performing and sustainable FIAS, including Geographic
Information Systems (GIS).
Project implementation
Implementation of the project involved the services of two international consultants, experts in fisheries
statistics and stock assessment and in GIS respectively. The main focus of the project activities was
theoretical and practical training, the former in the form of classroom lectures and the latter by means of
on-the-job training. In addition to training, the project reviewed the statistical, information and GIS
systems in use and made recommendations for their improvement. Also, several new computer utilities
and data processing and analyses tools were introduced with the view of upgrading the operational
capabilities of MFMR in the applications sectors of fishery information, statistics and GIS.
The field activities were initiated on 23 January 2013 and were concluded on 27 April 2013. There have
been two project phases: the first covering the period 23 January – 28 February, involving GIS and
ArtFish-IFDaS training, and the second during 10 - 27 April in which the main focus of training was on
stock assessment.
The COFAD consultants performed their duties in line with the TOR requirements and spent 55 working
days (Key Expert 1: Biostatisticion/Team Leader) and 25 working days (Key Expert 2, GIS-Expert) on
the project, of which more than 80% were spent in the country (KE 1: 45 of 55 days, KE 2: 24 of 25
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 6
days). Regarding training days, the COFAD mission delivered a total of 48.5 days against the set
requirement of 48 days.
A Project Technical Group (PTG) was set-up to assist the project activities. The Group met six times,
the last being the final debriefing meeting of 26 April.
The project prepared three official reports: A Project Inception Report (IR), a Project Intermediary
Technical Report (ITR) and a Final Technical Report (Draft – DFTR – and Final – FTR).
There have also been produced eleven technical documents, a list of which is given in Annex 5.
The Draft Final Technical Report was validated at the last debriefing meeting of 26 April (see bordered
paragraph at the end of current section). After taking into account changes and comments from the
RFU, CU and the focal point, the Final Technical Report is presented herewith.
Project conclusions and recommendations
The project recommendations (a full list is given in Section 6) concern:
The interruption of field operations for data collection on artisanal fisheries which constitutes a
chronic problem and threatens to jeopardize the significant investments so far made in capacity
building;
The temporary interruption of IFDaS computer operations that has created a large (although still
manageable) backlog.
The scarcity of most PCs that are a continuing source of frustration to the Statistics Unit.
The lack of practical skills in basic computer operations by members of the Statistics Unit.
The lack of licensed GIS software for use by MFMR technical staff.
In addition to these recommendations the project made a number of suggestions concerning the future
enhancement of the ongoing information systems. The suggestions concern: (a) methodological
improvements and, (b) improved operational modalities with the view of making ongoing systems easier
to streamline and monitor/supervise.
Project impact
The project was conceived as an instrument to upgrade the technical capacity of national experts,
introduce new tools in the sector of fisheries information and statistics (notably GIS and decentralized
ArtFish.Net) and assisting MFMR to streamline data collection operations in a sustainable and effective
manner.
It is therefore expected that the implementation of the project, through its training and technical support
activities, will have major positive impacts on the work programmes of MFMR and other national
fisheries institutions. These major impacts are:
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 7
1. The project provided intensive basic training on GIS techniques and methods. GIS applications have progressively gained reputation and popularity as convenient and effective tools used for computerized mapping and spatial analysis. GIS provides functionalities for the acquisition, storage, access, analysis and display of geographic information combined with information and data from specific application sectors such as agriculture, forestry and fisheries. With its conception as a primarily image-driven instrument, a GIS display makes a quicker and more effective impact than any other type of analytical output such as a table, chart or plot; it is thus expected that the use of GIS as a means of diffusing outputs will greatly promote the utility of current working systems such as IFDaS and ArtFish.Net.
2. The project upgraded the locally operated ArtFish with the decentralized ArtFish.Net. The new configuration will allow MFMR to avoid bottlenecks in the data input of samples on landings and effort, make data checking and editing more effective and accelerate the regular production of catch/effort estimates.
3. The project audited the overall data collection system for artisanal fisheries and formulated data collection protocols with a view to streamline data collection operations and achieve acceptable levels of accuracy in resulting outputs. Moreover, the statistical training offered at various operational levels (data operators, fisheries officers, managers/administrators) will assist national experts to better understand the underlying statistical concepts and thus make data collection and processing programmes more sustainable and reliable.
4. The project conducted basic training on common stock assessment techniques. Training focused on methods and techniques applied to ongoing working systems (such as IFDaS and ArtFish.Net) as well as to commonly used biological sampling. It is expected that the few but well-focused topics will assist fisheries officers in their future work and significantly increase the utility of ongoing statistical and information systems.
5. The project produced eleven technical documents (manuals, training material, formats etc.) as listed in Annex 5. The COFAD experts hope that these will serve as reference material in the future and thus help to make the benefits of the training more sustainable.
About this document
This document is the Final Technical Report (FTR) of the project and summarizes its rationale and
implementation, including verification criteria relating to results achieved and recommendations for its
follow-up by the beneficiary government.
In order to facilitate the use of this document and limit its volume by avoiding inclusion of large
attachments, the authors have thought of presenting the topics of major interest in tabular form (see
table below) containing also references to the appropriate sections of the project Inception Report (IR),
the project Intermediary Technical Report (ITR) and the project Final Technical Report (FTR – current
document) respectively.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 8
Table of major topics and references to project’s three official reports.
IR = Inception Report , ITR=Intermediary Technical Report , FTR = Final Technical Report (current document)
No Topic Section(s) in IR Section(s) in ITR Section(s) in FTR
1 Full project description 1
2 Terms of reference of the COFAD
missions
Annex 1
3 Problems encountered at the start of
project activities
7
4 The Project Technical Group (PTG) 4 2
5 Detailed training curriculum Annex 4
6 GIS training 4.4 , 6
7 ArtFish.Net and IFDaS training 4.1 , 4.2 , 5
8 Training on stock assessment 5
9 Project recommendations 6
10 Computer utilities produced by the
project
7
11 Detailed calendar of project activities Annex 6
12 Tasks accomplished and verification
by wrap-up meeting of 26 April 2013
4
The last mission activity was the wrap-up meeting that was held at the MFMR premises on 26 April
2013. The agenda of the meeting is given in Annex 2. The opening ceremony was followed by a brief
presentation of the project by the COFAD Team Leader Dr. Constantine Stamatopoulos, after which
attendance certificates were handed out to the participants of the three training courses: IFDaS /
ArtFish.Net, GIS and Stock Assessment. After a break for refreshments the COFAD Team Leader
presented the Draft Final Technical Report of the project and the participants were invited to discuss
and verify its two key sections concerning tasks accomplished and recommendations for follow-up.
The two said sections were validated and with some revisions in its text the FTR was unanimously
endorsed at 12:30 hours. After a break for lunch the COFAD Team Leader continued with last-minute
consultations with the Statistics Unit staff concerning the continuation of ArtFish.Net and IFDaS
operations.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 9
1. General Information
1.1 Beneficiary country
The direct beneficiary country of this project is Sierra Leone.
1.2 Executing Agency
ACP FISH II Coordination Unit (CU)
36/21 Avenue Tervuren
5ème étage
Brussels 1040
Tel: +32(02)7390060
Fax: +32(02)7390068
1.3 The fisheries sector in Sierra Leone and its monitoring aspects
The Sierra Leone territorial waters are richly endowed in biodiversity with an abundance of species
which is characteristic of marine tropical finfish, molluscs and crustaceans. Some 200 species of fish
have been identified in the country’s EEZ.
The fisheries sector is very important in Sierra Leone with regards to food security, employment
opportunities, economic activity and export earnings. The sector contributes about 9.4% to the country’s
GDP and provides about 80% of the animal protein intake by all Sierra Leoneans. Per capita fish
consumption is approximately 17 kg per annum. The fisheries sector provides direct employment to
some 100,000 persons and indirect employment to some 500,000 persons (almost 10% of the
population). More specifically, in coastal areas some 25% of the male population of working age is
reported to be involved in fishing at least part-time.
The Ministry of Fisheries and Marine Resources (MFMR) has the statutory responsibility for the
exploitation and management of all aquatic resources, including fish stocks in Sierra Leone waters. The
Directorate of Fisheries is responsible for executing the mission of the MFMR in the field. The MFMR
collaborates with two research institutes: the Institute of Marine Biology and Oceanography (IMBO) and
also the Sierra Leone Agriculture Research Institute (SLARI).
The fisheries sector is currently facing serious issues. The “Policy and Operational Framework for the
Fisheries of Sierra Leone”, developed in 2010, underlines that the coastal marine fisheries resources
are under intense fishing pressure by both mechanized trawling and artisanal fisheries operators for a
long time. The situation is exacerbated by inadequate fisheries and environmental management
regimes, as well as limited knowledge of the potential of the sector and the level of exploitation.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 10
The lack of knowledge on the sector is due, to a large extent, to the poor performance of the information
system used to monitor the fish stocks and their exploitation. The current Fisheries Information and
Analysis System (FIAS), aiming at providing information and data necessary for managing sector
programs and guiding fisheries policy, is relatively new and not yet fully operational. Under present
conditions it cannot adequately inform and support the management of the sector in the adoption of
measures based on a good knowledge of the status of stocks and the actual trends of the fisheries. A
preliminary assessment of the system revealed a number of shortcomings and constraints to be
overcome so that it plays its full role.
The present ACP FISH II project helped MFMR to overcome these constraints and correct the
shortcomings which affected the FIAS. The training provided by the present project aimed at
strengthening human and technical capacities to develop and maintain a performing and sustainable
FIAS.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 11
2. Mission approach
The COFAD technical team, formed by Dr. Stamatopoulos (Team leader and Biostatistician),
Dr. Michele Marconi (GIS specialist) and Alpha Turay (database specialist), has considered it essential
that all proposals for system’s improvement to be formulated in close collaboration with the national
stakeholders and by taking into account the significant investment already made in staff and non-staff
resources.
This consideration has led to the following actions:
A rigorous analysis of all problems and shortcomings of the present statistical programme has been
prepared, presented and discussed, accompanied with realistic proposals for their resolution.
In view of the significant effort already made in the development of the system and in data
collection, continuity and sustainability of data collection and processing were the principal criteria in
proposing changes.
As far as training in statistics and GIS was concerned, the COFAD technical team operated along the
following concepts:
Emphasis on applicability aspects;
Use of classroom training tools (such as computer simulators, case studies, etc.) for more
immediate and effective presentation of topics;
Complete documentation of training topics. Preparation of manuals and operational guidelines (refer
also to Annex 5 – Documents produced).
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 12
3. Observations on the terms of reference
The Terms of Reference of the project were well conceived. It is a known fact that over the recent years
MFMR has been trying to introduce effective fisheries statistical programmes for the monitoring of
fishing activities; specifically for the artisanal sector which accounts for about 80% of fish production in
the country. Its attempts have been successful only partially due to, among other constraints, the lack of
systematic training in basic statistical approaches for data collection and in related software tools.
Training has mostly been achieved through self-teaching using outdated software and operational
guidelines that did not include methodological aspects. The present project offered the opportunity for
systematic and focused training on all topics involved in fisheries statistical monitoring, namely sampling
techniques, accuracy of estimates and cost efficiency and robust and decentralized database handling.
Furthermore, with the inclusion of GIS training, fisheries officers were given the opportunity to start with
the introduction of GIS techniques using data resulting from the Register, IFDaS and ArtFish and thus
obtaining a visible and practical means for effective interpretation of the produced statistics.
There are however three points for which the TORs of the project did not make sufficient provision.
The first concerns a critical evaluation of the ongoing statistical programme and the formulation of
proposals for methodological and operational improvements. Such an evaluation was considered of high
significance for the fisheries statistical programme to become self-sustaining and cost-effective. One of
the first major findings of the mission was that the limitations of the outdated ArtFish version were only a
part of the problems MFMR was facing; in fact most of the problems stemmed from the complexity of
the sector in terms of active boat-gear types (over 60) and their large number (over 11,000 canoes
scattered along over 500 km of coastline and involving no fewer than 750 landing sites and home ports).
The second point concerns the database of registered artisanal craft. The application is still ongoing
(data are being “cleaned” of inputting errors) but some first results that were produced in the first week
of February 2013 allowed the automatic structuring of the upgraded ArtFish (ArtFish.Net) in terms of
stratification and distribution of canoes. The mission set-up automatic linkages between the register and
the ArtFish system with the threefold purpose of: (i) speeding up the preparation of ArtFish referential
tables, (ii) setting-up data collection protocols and sampling accuracy limits on the basis of canoe
distribution and; (iii) performing a first statistical analysis on the vessel data which have so far been
unprocessed.
The third point is related to the GIS. The project had planned to train the MFMR staff in the use of ESRI
ArcGIS software; however no licences of such GIS software were available at the ministry. Training was
thus performed using a trial version valid for 60 days. In this respect the effectiveness of the delivered
training may weaken if this temporary constraint continues and no ArcGIS license is obtained in the near
future.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 13
4. Project implementation
4.1 Project phases
The project was delivered in two phases and an intermediary period between the two phases during
which statistical production work on IFDaS and ArtFish.Net was carried out by MFMR. The activities of
the first phase (24 January – 27 February 2013) were carried out by the COFAD technical team during
the first mission and involved consultations and a parallel training on fisheries statistics and GIS. During
the intermediary phase (28 February – 9 April 2013) the MFMR project counterparts performed
production runs of ArtFish.Net for the months of May-November 2013, while IFDaS summary reports
were produced for the period January 2009 – July 2011 using the operational guidelines and upgraded
software set-up by the mission team. The second phase involved a second mission of the COFAD
Team Leader with the purpose of reviewing the work done in the intermediary period and delivering a
training course in selected topics of stock assessment.
A detailed calendar of the mission activities is given in Annex 6. The following table summarizes these
activities.
Table 4.1 – Project work plan and milestones.
Period Activities
First Project Phase: 23 January – 27 February 2013
23-24 Jan 2013 Arrival in Freetown and accommodation. Consultations with ACP FISH II focal
point. Initiation of document preparation for inception meeting.
25 Jan 2013
Meeting with H.E. the Minister, the Deputy Minister and the Director of
Fisheries. GIS tests and evaluation. Installation of ArtFish decentralized
software. Testing. Guidelines for effective geographical stratification.
26-28 Jan 2013 Preparation of GIS-related topics for inception meeting. Preparation of GIS
training module. Preparation of statistics-related topics for inception meeting.
Adaptation of ARTFISH screens for SL training. Meeting with RFU coordinator
and local focal point.
29 Jan 2013 Project inception meeting
30 Jan – 8 Feb
2013
Parallel training activities on GIS, ArtFish, IFDaS and fisheries statistics.
Drafting of the Project Inception Report.
9 Feb 2013 Finalization and submission of the Project Inception Report
10 – 20 Feb 2013 Parallel training activities on GIS, ArtFish, IFDaS and fisheries statistics.
Debriefing of MFMR on GIS issues.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 14
Period Activities
21 Feb 2013 Departure of GIS expert. Training on ArtFish, IFDaS and statistics continues.
22 – 25 Feb 2013. Training on ArtFish, IFDaS and statistics continues. Initiation of the Project
Intermediary Technical Report.
26 Feb 2013 Debriefing of MFMR by the Team Leader.
27 Feb 2013 Finalization of the Project Intermediary Technical Report.
28 Feb 2013 Departure of the Team Leader.
Intermediary Project Phase: 1 March – 9 April 2013
1 Mar – 9 Apr 2013 Production runs of ArtFish, IFDaS and Register by MFMR
Second Project Phase: 10 – 27 April 2013
10 Apr 2013 Departure from Rome of Biostatistician/Team Leader.
11 Apr 2013 Arrival in Freetown. Accommodation. Contacts/consultations. Arrangements for
classroom training.
12 – 13 Apr 2013
Review with users of the work done on ArtFish and IFDaS during the interval of
the two missions. Corrective actions for problems encountered. Proposed
improvements. Preparations for classroom training on selected topics of stock
assessment.
14 – 19 Apr 2013 On-the-job training on IFDaS / ArtFish.Net operations
20 Apr 2013 Drafting of the Project Final Technical Report.
21 – 25 Apr 2013 Classroom training on stock assessment .
26 Apr 2013 Final debriefing (wrap up) meeting.
27 Apr 2013 Finalization of technical notes.
28 Apr 2013 Departure of Team Leader.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 15
4.2 Verification of tasks accomplished and activities carried out
On the basis of the Terms of Reference (TORs) given in Annex 1 the following verification table was set-
up with the purpose of facilitating the validation process during the wrap-up meeting of 26 April 2013.
Table 4.1 – Verification of project tasks and activities
TOR element Results delivered and activities carried out Yes/No
PHASE 1
1 Briefing with the focal point, RFU and/or CU;
Consultations with ACP FISH II focal point. Initiation of document preparation for inception meeting. 23-24 Jan.
Meeting with H.E. the Minister, the Deputy Minister and the Director of Fisheries. 25 Jan.
Yes
2 Set up a technical team made up of 5 members in consultation with the Directorate of Fisheries.
A Project Technical Group (PTG) of five experts (MFMR, SLARI, WARFP, STATISTICS SL) was set-up on 29 January 2013. The Group met six times, the first being the Project Inception Meeting and the last the wrap-up meeting of 26 April 2013. Meeting reports are included in IR and ITR project documents.
Yes
3 Review structure, operation and management of the existing FIAS through consultative meetings with stakeholders involved or interested in documentary review.
The mission held several consultations with the Director of Fisheries and the ACP FISH II focal point as well as with staff of the Statistics Unit. System documentation was made available concerning design and operational aspects of IFDaS, ArtFish, GIS and Vessel Register1.
Yes
4 Audit existing software (ARTFISH and IFDAS);
Findings and conclusions on ArtFish and IFDaS as well as observations on earlier uses of GIS are included in the project’s Intermediary Report, Section 4, page 12.
Yes
5 Collect information for GIS training. IFDaS and ArtFish.Net data and other shapefiles were collected and used to draw preliminary mappings of industrial and artisanal fisheries (effort, catch and CPUE) using ESRI ArcGIS.
Yes
6 Develop computing solutions to improve the use of data bases (ArtFish and IFDAS);
A new upgraded version of ArtFish (ArtFish.Net) was installed, tested and released for production runs.
A program to convert old ArtFish data to the new ArtFish.Net database was developed by the mission team.
A program to integrate ArtFish data (ArtFish Synthesis) was developed by the mission team.
Yes
1 The use of the Vessel Register was not included in the TORs due to the fact that the system was still under development at
the time the TORs were composed. However, the mission assisted MFMR to obtain some first results from the database and use them for setting-up the new configuration of ArtFish.Net.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 16
TOR element Results delivered and activities carried out Yes/No
A program to extract fleet data from the Vessel Register was prepared by the mission team.
A program to extract Excel-type records from IFDaS was prepared by the mission team.
A program to produce statistical summaries from the IFDaS database (IFDaS Synthesis) was prepared by the mission team.
7 Prepare two training modules: i) a training module on use of databases (ARTFISH system and IFDAS); ii) a training module on GIS applied to fisheries and aquaculture.
The full curriculum of the training programmes for IFDaS, ArtFish.Net, GIS and stock assessment is given in Annex 4 of the Intermediary Report.
Two ArtFish.Net operation manuals and two GIS guidelines were prepared by the mission experts (refer to Annex 5 for a full list of the eleven technical documents produced by the mission team).
Yes
PHASE 2
8 Organize, in consultation with the RFU and the technical team, a training course for 12 participants. This training will be held in Freetown in a room made available by the MFMR; the duration of the training is 48 days.
Training on ArtFish.Net and IFDaS took place at the MFMR premises. Training on GIS and stock assessment was conducted at the premises of WARFP project. Both training activities occurred during the first project phase.
The second project phase involved training on stock assessment and some additional training on ArtFish.Net and IFDaS.
Over 12 trainees attended the courses. The total number of training days amounted to 48.5.
Yes
9 At end of the missions assess the training modules.
Organization of wrap-up and validation meeting on 26 April 2013.
Yes
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 17
5. Training on stock assessment
Training on stock assessment was carried out during the second phase of the project in the period from 22 to 27 April 2013. The duration of the course was shortened because all seven participants had been away at their outposts during the first week of the consultant’s second visit. Consequently this short period was used to resume the training on ArtFish, IFDaS which greatly facilitated the work of the Statistics Unit during the two-day workshop on Fisheries Management.
The stock assessment training took place at the premises of the West Africa Regional Fisheries Programme (WARFP). Despite the shortening of its duration, the course did cover all intended topics included in List D of Annex 4 of project’s inception report.
Training topics were presented and discussed in a sequence that allowed participants to familiarize with the entire process of formulation of basic exploitation indicators from catch/effort statistical monitoring. The first sessions dealt with basic catch/effort statistics and analysis of effort, catch and CPUE datasets, including trends of average fish weight for certain important species. ArtFish.Net and IFDaS actual fisheries data proved very useful in this exercise.
The availability of data on average weight but not on average length pointed to the need of examining weight-length relationships. The topic was fully discussed and a weight-length model was set-up in class and operated by the participants.
The fact that average weights and/or lengths do not alone provide a full picture of the structure of the catch led to a discussion on length frequency analysis which was accompanied by practical exercises.
Finally, the fact that length frequencies have at some stage to be related to the age structure of the catch led to a full discussion on fish growth, during which participants made use of the Stamatopoulos-Caddy VONBIT analytical method and software (FAO, 1989, 2011). The course ended with discussions on seasonal growth which can produce outliers in normal (i.e. non-seasonal) growth plots. The participants were given guidance for recognizing if such deviations of points are due to seasonal growth rather than statistical “noise”.
The level of attendance was good and so was the effort made by the participants to keep up with the training subjects, some aspects of which were new to most of them.
The work of the participants was much facilitated by the production by the Statistics Unit of programmed Excel workbooks containing recently produced production and effort data resulted from the parallel application of ArtFish.Net and IFdAS.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 18
Table 5.1 – List of participants
NO NAME TITLE E-MAIL ADDRESS PHONE NO.
1 Abibatu Conteh Fisheries Officer [email protected] 078373788
2 Sheka H.Kargbo Fisheries Officer [email protected] 076573099
3 Lahai D.Sesay Fisheries Officer [email protected] 076379778
4 Kadiatu Seaport Kamara Fisheries Officer [email protected] 078928713
5 Hindolo D.S.Momoh Fisheries Officer [email protected] 076392222
6 Victor H.Kargbo Fisheries Officer [email protected] 076576417
7 Moses Thekeka Conteh M & E Specialist [email protected] 078399883
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
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Figure 5.1 – Setting-up a linear regression model for weight-length relationship
Figure 5.2 – Classroom exercises on weight-length relationship
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Figure 5.3 – Classroom exercise on the von Bertalanffy growth model
Figure 5.4 – Classroom exercise on seasonal growth using the Stamatopoulos-Caddy method
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TRAINING COURSE ON STOCK ASSESSMENT
EVALUATION BY THE PARTICIPANTS
(To be submitted to the focal person of ACP FISH II)
Dear Participant,
In order to know your opinion of the course you have attended, about both the scientific and the organizational aspects from the beginning to the end of the activity, please check the scoring boxes of the following questionnaire:
SCORE
Below
average
(1)
Fair
(2)
Good
(3)
Excellent
(4)
A. Organizational aspects
A.1 Class facilities
A.2 Training materials and documents
B. Lecturer
B.1 Knowledge of subject(s)
B.2 Ability to communicate
B.3 Interaction with participants
C. Contents
C.1 Relevant to short/medium term needs
C.2 Combination of theory and practice
C.3 Duration of training course
NAME AND SIGNATURE OF PARTICIPANT:...................................................................
Date: ....../....../2013
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6. Recommendations
SHORT TERM
1. The Statistics and Data Processing Units of MFMR continue the use of the upgraded ArtFish.Net to computer-process catch/effort data for all remaining months of 2010 and for the entire year of 2011. For 2012 and 2013 there is no indication that data have been collected. Irrespective of the latter event, MFMR should start the soonest possible the collection and processing of 2013 data, else the gap in the artisanal fisheries primary data will become unmanageable.
2. IFDaS operations had lagged behind due to data logging bottlenecks caused by a number of
reasons such as scarce equipment, limited personnel, etc. The situation is now being improved upon. It is expected that the Statistics Unit will be upgraded by WARFP for making data entry and retrieval/reporting more effective.
3. Some members of the Statistics Unit have difficulties in basic computer operations. The mission
discussed the issue with senior national counterparts and recommended that in the short term a series of hands-on computer training sessions should be conducted internally by MFMR qualified staff for the benefit of data operators and users of the Data Processing and Statistics Units respectively.
4. Most of the computer equipment operated by the Statistics Unit is of low quality and/or was set-up inappropriately. This creates difficulties, delays and much frustration to data operators who have at present a heavy daily workload to deal with. As a first measure the mission recommends the acquisition of four laptop computers (of basic, inexpensive but robust configuration), to be used for local processing of ArtFish.Net records.
5. The project had planned to train the MFMR staff in the use of ESRI ArcGIS software; however
no licences of such GIS software were available at the ministry. Training was thus performed using a trial version valid for 60 days. In this respect the effectiveness of the delivered training may weaken if this temporary constraint continues and no ArcGIS license is obtained in the near future. MFMR would proceed to acquiring a regular license for a basic level ArcGIS Desktop 10.1 owned by ESRI. The purchased licence should be for Concurrent Use that allows multiple computers to operate concurrently through a shared pool of licenses administered by a central license manager. A desktop workstation should be dedicated for GIS licence administration. Such a workstation should also cater for backup services; therefore the workstation would need to be configured with multi hard drive disks (at least double). While the first hard drive will be used for daily operations the extra drives will be used to backup geographical datasets and other important data such as the IFDaS and ArtFish databases.
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MEDIUM TERM
6. The utility of the IFDaS database is at present low, although a number of summarized outputs were programmed by the COFAD Team Leader (IFDaS Synthesis program). The mission team recommends that, once edited and completed, the database should become the subject of statistical analysis using standard functions of Excel and/or those of statistical packages (such as SAS, SPSS, Statistica, etc.). Selected data would also be used in GIS applications using the same or similar techniques to those worked out during the GIS training. Stepwise guidelines to import data from IFDaS output and produce maps (by species or by type of vessel/gear) are developed and released during the GIS expert mission.
7. The artisanal fisheries vessel register can be integrated with the coastal settlement shapefile,
and thus map with higher resolution the artisanal fisheries variables. During the GIS training these variables were mapped at district level only.
8. The utility of the Canoe Register database is at present limited. The mission extracted only
those data items needed for setting-up extrapolation factors for ArtFish.Net estimations of fishing effort. However the database contains a much valuable amount of information that could be used in a wide variety of fisheries applications and GIS. As the system stands at present there is no provision for basic statistical reports to highlight the major characteristics of the artisanal fleet. The mission recommends that once edited and completed the database should become the subject of statistical analysis using standard functions of Excel and/or those of statistical packages (such as SAS, SPSS, Statistica, etc.). Selected data would also be used in GIS applications using the same or similar techniques to those worked out during the GIS training.
9. The mission has prepared the technical document TD11 (see Annex 5) summarizing in tabular
form all the a priori accuracy indicators that ArtFish.Net calculates on the basis of the distribution of boats/gears along the coastline. It provides a quick guidance for survey planners and data supervisors with regards to: (i) number of sampling days in a month and, (ii) how many samples to be collected per day. This type of data collection protocol ought to be consulted by all members of the Statistics Unit and all fisheries officers supervising data collection on catch/effort. Ultimately, local consultations would take place involving the data collectors themselves. Compliance to the established data collection norms is a prerequisite for the artisanal fisheries statistics to be of acceptable quality. At present, data collection falls short of achieving this.
10. Fisheries officers should continue to upgrade their skills and expertise in analyzing catch/effort
data and in the use of simple and reputable stock assessment methods and tools.
11. The initial GIS outputs produced from ongoing databases are likely to be simple maps including fishing grounds, catch, effort and CPUE. More complex analysis (e.g. integrating fisheries and environmental data), will need skills and data that at present are not available. It should be noted here that effective implementation of GIS is a long process and can only be achieved when there is sufficient support from management, availability of human resources and supplementary training.
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12. At present the guidelines for importing externally produced datasets are at district level. To increase mapping resolution (i.e. passing to village level), it would need accurate identification of homeports for all registered vessels. Since several villages have the same name, fisheries officers will have to uniquely determine the exact location from which a registered vessel operates. A shapefile of such locations settlement was set-up by the GIS expert. It should be checked and eventually implemented including missing locations. Finally it will be necessary to associate artisanal fisheries variables to locations in order to increase the present mapping resolution of fisheries variables.
13. At present MFMR has no full-time staff assigned to GIS. The MFMR’s fisheries department
would consider employing one local GIS expert jointly with other Departments or Ministries as such an expert would not be needed full time in fisheries department. A source of possible GIS local expertise could be the Institute of Marine Biology and Oceanography with its department of geography.
14. Finding appropriate data for GIS applications and bringing them together using different
sources can be complex process. For that reason future GIS data collection has to be assigned to local experts who could then:
a. Identify organizations and departments owning relevant GIS datasets. b. Visit organizations and participate in drafting Letters of Agreement between MFMR and
data owners. c. Prepare data catalogues highlighting available data and indicating which data need to
be collected for GIS purposes.
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List of annexes
Annex 1. Terms of reference of the mission
Annex 2. Agenda of the wrap-up meeting of 26 April 2013
Annex 3. Electronic banner of project
Annex 4. Certificates of attendance
Annex 5. Technical documents produced
Annex 6. Detailed calendar of activities
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Annex 1: Terms of Reference of the mission
TERMS OF REFERENCE
FOR
TRAINING ON INFORMATION SYSTEMS FOR COLLECTING, COMPILING AND
ANALYSING FISHERIES DATA AND GIS (GEOGRAPHIC INFORMATION SYSTEMS)
(PROGRAMME ACTIVITY NO WA-3.1-B14) BACKGROUND
INFORMATION
1.1 Beneficiary country The direct beneficiary country for the implementation of this contract is Sierra Leone.
1.2 Contracting Authority
ACP FISH II Coordination Unit
36/21 Av. de Tervueren
5th Floor
Brussels 1040, Belgium
Tel.: +32 (0)2.7390060
Fax: +32 (0)2.7390068
1.3 Relevant country background Sierra Leone is located on the west coast of Africa at latitude 8◦ 30’N and longitude 11◦ 30’ W. It is
bordered on the West, North and Northeast by the Republic of Guinea and to the southeast by Liberia.
Sierra Leone covers a total area of about 71,740 km2 with a coastline of about 510 km. The
Government of Sierra Leone claimed a 200-nautical mile Exclusive Economic Zone (EEZ) and a
continental shelf covering an area of about 157,000 km2 and 30,000 km2 respectively. The population
size of the country is approximately six million people (2006).
Sierra Leone is one of the last countries of the Human Development Index ranking elaborated by
UNDP in year 2009 (180/182). GDP in 2009 reached USD 1.88 billion or $ 310.8 per capita. 70% of
the population live in poverty and 26% in extreme poverty.
The exploitation of renewable natural resources (agriculture, forestry and fishing) accounts for 50% of
GDP, and the mineral resources (diamonds, rutile, gold, bauxite) from 10 to 15% of GDP. Sierra
Leone has reached the completion point under the HIPC (Highly indebted poor countries) initiative in
2006. The situation remains fragile as the stock of external debt has reached 764 M US dollars in 2009
or 34% of the GDP.
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The signing of a major iron ore concession in the north of the country (presumably one of the largest
in the world) with the London Mining Company and African Minerals Ltd could help the country cope
with the alarming drop in revenues suffered from the global economic slowdown. The expansion of
the secondary sector is limited due to a large extent to poor access to electricity. The mobile phone
sector is fuelling the development of the tertiary sector.
Growth prospects in Sierra Leone have been prejudicially affected by the economic crisis: the real
GDP growth has thus slowed to 4% in 2009 against 5.5% in 2008. The year 2009 also saw a very
marked rebound of inflation which reached 9.5%. In 2010, growth should be at a level close to 5% due
to the depreciation of the local currency and the improvement of the international situation.
Unemployment of 800 000 young people, however, is jeopardizing the development and future of the
country.
After ten years of civil war, the parliamentary and presidential elections of 2002 were won by the
Sierra Leone People's Party (SLPP), party of former President Ahmad Tejan Kabbah. The change of
government took place in September 2007 with the election of Ernest Bai Koroma, as President.
Political tensions are still high as illustrated by violent clashes between supporters of All Peoples
Congress (APC) party and Sierra Leone Peoples Party (SLPP) in March 2009 in Freetown and the
more recent political clashes in Congo in 2011.
1.4 Current state of affairs in the relevant sector The fisheries sector is very important in Sierra Leone, in regards to food security, employment
opportunities, as an economic activity and for export earnings. The sector contributes about
9.4 % to the country’s GDP and provides about 80% of animal protein intake by all Sierra Leoneans.
Per capita fish consumption in Sierra Leone is approximately 17 kg per annum. Over 80% of fish
produced in Sierra Leone is from the marine fisheries sub-sector. The fisheries sector provides direct
employment to some 100,000 persons and indirect employment to some 500,000 persons (almost 10
percent of the population). More specifically, in coastal areas some 25 % of the male population of
working age is reported to be involved in fishing at least part-time.
The Sierra Leone territorial waters are richly endowed in biodiversity with an abundance of species
which is characteristic of marine tropical finfish, molluscs and crustaceans. Some 200 species of fish
have been identified in the country’s EEZ. Surveys carried out in Sierra Leone by the Norwegian
fisheries research vessel, Dr Fridtjof Nannsen, in 2006 and 2007 estimated the standing stock of about
300,000mt, with pelagic constituting about 90% of the estimated biomass.
The fisheries of Sierra Leone are composed of three sub-sectors:
Artisanal fishery: it takes place in estuaries and coastal waters. Crafts used in this fishery
include a variety of dugout and planked canoes which employ diverse ranges of fishing
gears (cast nets, ring nets, driftnets, beach seines and hooks). This fishery contributes
significantly to the national fish production (about 90% of total production);
Industrial fishery: it takes place in deep waters and is characterized by multinational
fleets which include trawlers, shrimpers, long liners, canoe support vessels and carriers. It
is export-oriented;
Inland fishery and aquaculture: Inland fisheries take place in rivers, a few lakes
floodplains and swamps. Aquaculture is mostly practiced in inland valley swamps and
wetlands and has a great potential for development.
The Ministry of Fisheries and Marine Resources (MFMR) has the statutory responsibility for the
development and management of all aquatic resources, including fish stocks in Sierra Leone water
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bodies. The Directorate of Fisheries is responsible for executing the mission of the MFMR in the field.
The MFMR collaborates with two research institutes: the Institute of Marine Biology and
Oceanography (IMBO) principally and also the Sierra Leone Agriculture Research Institute (SLARI).
The fisheries sector is currently facing serious issues. The “Policy and Operational Framework for the
Fisheries of Sierra Leone” developed in 2010 underlines that the coastal marine fisheries resources are
under intense fishing pressure by both mechanized trawling and artisanal fisheries operators for a long
time. The situation is exacerbated by inadequate fisheries and environmental management regimes, as
well as limited knowledge of the potential of the sector and the level of exploitation.
The lack of knowledge on the sector is due to a large extent to the poor performance of the current
information system used to monitor the fish stocks and their exploitation. Under present conditions,
this system cannot adequately inform and support the management of the sector through the adoption
of measures based on a good knowledge of the status of stocks and the actual trends of the fisheries.
The Fisheries Information and Analysis System (FIAS) used to manage sector programs and guide
fisheries policy is relatively new and not yet fully operational. Assessment of this system revealed a
number of shortcomings and constraints to be overcome so that it plays its full role. Among these
constraints and shortcomings, the most important are:
a) A lack of qualified human resources: staff involved in the collection, compilation and analysis
of fisheries data and trained for this purpose is very limited (approximately ten people). In
addition, most of them have been appointed to other positions in the Ministry and perform
other tasks. At the central level only 2 people are entering data collected in the two databases
ARTFISH (artisanal) and IFDAS (Industrial Fisheries data base system). Considering the
number of industrial vessels licensed (47)2 to fish in Sierra Leone’s EEZ and the number of
fields to be informed in IFDAS, there is no doubt that the task of data entry far exceeds the
capabilities of a single agent. Moreover, it should be noted that no in-depth and meaningful
analysis and interpretation of fisheries data is conducted to inform the management process. In
particular, very few people are familiar with the process and methods of stock assessment,
based on the use of collected data. Recent departures have also affected the number of
qualified personnel available in the Ministry and highlighted the need for more capacity
building. One of the most alarming findings, however, resides in the fact that most of the
trained departmental officers will reach retirement age within two or three years.
b) A sub-optimal use of existing software (ARTFISH system and IFDAS) for data collection and
compilation. The reasons for this sub-optimal use are both technical and human. The MFMR
collects large amounts of fisheries catch and effort data. For the industrial sector, fisheries data
from all licensed fishing vessels are collected and recorded with information contained in
logbooks and observer reports. However, users of the database cannot export the data entered
on access towards Excel, or other software, for doing calculations or data processing. This
weakness generates a waste of time and potential errors when it comes to re-entering data in
Excel format for example. For the artisanal sector, fisheries data collection is sample based
and the ARTFISH system provided by FAO used to estimate artisanal catches. Current
fisheries records cover the year 2009. The Ministry has to update the ARTFISH system with
frame survey data collected in 2009 to provide up-to-date fisheries data for 2010. The update,
however, suffers from technical difficulties because the current software which is running on
Windows does not allow users to increase the data storage capacity. Therefore, the current
software cannot take into account the changes in the fisheries sector characterized by growing
2 source: Fisheries of Sierra Leone – Third edition 2008, MFMR
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trends affecting several data (number of landing sites, fishermen, canoes, etc.). These technical
problems were exacerbated by the departures of two leading officers in the Statistics Unit.
These events have severely weakened the capacity of the Fisheries Department to update the
fisheries databases and the production of meaningful fisheries data for 2010.
c) Insufficient use of modern fisheries management tools such as GIS (Geographic Information
Systems). This powerful tool is now indispensable for researchers working in the area of
marine resources and also fisheries managers. In fact, GIS technology has proven to be a very
interesting tool for planning and management of fisheries and aquaculture. It provides a better
understanding of the fishery system where most items are subject to spatial variability. The
MFMR has acquired GIS software which is unfortunately unused due to lack of knowledge.
The implementation of the project will help to overcome the identified constraints and correct the
shortcomings which affect the FIAS. The training to be provided will aim at strengthening human and
technical capacities to develop and maintain a performing FIAS.
Related programmes and other donor activities
The project will consolidate the achievements of the European Union funded project “Institutional
Support for Fisheries Management” (ISFM) from 2006 to 2009 with a budget of 3 million Euros. The
specific objective of the project was to enable the Sierra Leone Ministry of Fisheries and Marine
Resources to establish a realistic picture of the status of fisheries resources, thus contributing to the
development of fisheries management measures in line with an approved strategic fisheries policy
statement. As part of this objective, two components related to the project have been implemented:
Assessment of fish stocks in Sierra Leone;
Capacity building and institutional strengthening for the MFMR.
Six surveys on coastal demersal fisheries and coastal pelagic fisheries have been carried out. Selected
officers of the MFMR received specific training in database systems management and in stock
assessment. The purpose of this project is to extend such training to other MFMR staff.
The project will complement activities undertaken by the “West Africa Regional Fisheries Program”
(WARFP) funded by the World Bank and the Global Environmental Facility Fund (GEF). The overall
goal of the program is to promote the sustainable use of the fisheries resources in West Africa. The
program operates through 3 components:
Component 1: Good Governance and Sustainable Management of the Fisheries (US$ 5 M
GEF);
Component 2: Reduction of Illegal Fishing (US$ 8 M, International Development
Association (IDA));
Component 3: Increasing the Contribution of the Marine Fish Resources to the Local
Economies (US$ 5 M IDA).
In Sierra Leone, two major activities planned under component 1 will benefit from the achievements
of the project:
Assessment of the Status of Key Fish Stocks
Preparation and Implementation of Management Plans that set Levels of Sustainable
Exploitation for Targeted Fisheries, and Create Rights and Allocation Mechanisms for
those Fisheries
All these activities will benefit from operational databases and trained officers.
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OBJECTIVE, PURPOSE AND EXPECTED RESULTS
2.1 Overall objective
The overall objective of the ACP Fish II Programme is to contribute to the sustainable and equitable
management of fisheries in ACP regions, thus leading to poverty alleviation and improving food
security in ACP States.
2.2 Purpose The purpose of this contract is to assist the MFMR in strengthening the human and technical capacities
of the Statistics Unit to develop and maintain an effective FIAS.
2.3 Results to be achieved by the Consultant The Consultants will achieve the following results as part of this assignment:
ARTFISH database is updated and operational on the available computers in the Statistics Unit;
IFDAS’ functions are extended to enable data export from Access to Excel or other data analysis
software;
Training course to ensure effective use of ARTFISH and IFDAS is carried out;
Training in process and methods of stock assessment is provided, making use of collected data;
Basic knowledge on using GIS has been acquired;
ASSUMPTIONS AND RISKS
3.1 Assumptions underlying project intervention
From 12 to 16 September 2011, officials of the ACP FISH II Program conducted a mission in Sierra
Leone whose main purpose was to fine-tune the nature of the technical assistance to be provided to
this country. To this end, they met with the Minister of Fisheries and Marine Resource and several
officials of the Fisheries administration. The Minister and other officials reiterated the need to build
capacity of MFMR staff in collecting and analysing fisheries data. Therefore, it is expected that the
host institution will take all necessary measures to facilitate the implementation of project activities.
3.2 Risk The risks are limited given the commitment of the fisheries administration to support the
implementation of this project. Particular attention should be paid to the selection of trainees that
should be the result of consultation between the MFMR and the consultant. Priority should be given to
the junior staff to ensure lasting results.
SCOPE OF THE WORK
4.1 General Training of MFMR officers will assist in ensuring that the fisheries information system is functional.
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4.1.1 Project description
To better inform policymakers and strengthen fisheries management, the MFMR needs to improve the
quality of its information through an effective FIAS capable of generating reliable data about the state
of the resources and their exploitation. The assessment of the existing FIAS showed gaps and
weaknesses, particularly in terms of human skills at using computer and software to manage
information. The purpose of the mission is to provide technical assistance with a view to strengthening
the human and technical capacities needed to develop and maintain an effective FIAS.
The implementation of this project will indirectly benefit development partners who support MFMR in
fisheries management including the EU, FAO, the World Bank etc.The technical assistance will
consist of two key experts:
A biostatistician, as team leader; and
A GIS specialist
The project will be implemented in two phases:
Phase 1:
At the start of the project, the Directorate of Fisheries (DF) will facilitate the setting up of a technical
team made up of 5 members including officers from MFMR (2), representatives of projects or
agencies interested in information systems (2), and a specialist of fisheries information systems (1).
The technical team will be involved in the follow up of activities in particular: selecting people to be
trained, validation of the methodology proposed by the consultant, the chronogram of activities as
planned by the consultant for the implementation of the project, as well as the intermediary reports to
be submitted by the consultant before the final report.
In phase 1 the consultant will: (1) assess and analyze the existing situation (sectoral policy context
and current FIAS; (2) operationalize and improve existing software; and (3) draft two training
modules: i) one designed to teach selected staff on the use of the two databases (ARTFISH system and
IFDAS) ; this module includes an initiation to standard principles of data collection, compilation and
analysis as well as an initiation to stock assessment by using data collected and treated; ii) another on
GIS applied to fisheries and aquaculture.
The consultant will review the structure and functioning of the current FIAS and prepare a synthetic
assessment of human resources, computer resources available, and methods of collecting, compiling
and analyzing data. In particular, he will carry out an audit of ARTFISH and IFDAS in order to
develop technical solutions to solve identified problems and make improvements in the use of
databases. The consultant will consult with the MFMR about the selection of officers to be trained,
taking into account qualifications and requirements of the staff responsible for implementing the
FIAS. The consultant will also collect from the MFMR, research institutes (SLARI and IMBO in
particular) or other relevant structures, documentation, aerial photos or satellite images that could help
for GIS training.
Phase 2:
In phase 2, it is planned to train 12 officers of MFMR (including 7 junior officers). The training will
be spread over a 48-day period as follows:
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Training module on ARTFISH and IFDAS: 33 days (initiation to standard principles of
collection, compilation and analysis of data: 3 days; training on ARTFISH and IFDAS:
20 days; training on data analysis and stock assessment: 10 days)
Training Module on GIS applied to fisheries and aquaculture: 15 days
4.1.2 Geographical area to be covered
The project covers Sierra Leone’s territory and the waters under its jurisdiction
4.1.3 Target groups
The target groups for this project are officers form the MFMR Statistics Unit and other selected
officers involved in the operation and management of the FIAS.
4.2 Specific activities
4.2.1 Specific activities
The consultant will undertake the following activities:
Phase One.
1. Briefing with the focal point, RFU and/or CU;
2. Set up a technical team made up of 5 members (cf. section 4.1.1), in consultation with the
Directorate of Fisheries;
3. Review structure, operation and management of the existing FIAS through consultative meetings
with stakeholders involved or interested in documentary review
4. Audit existing software (ARTFISH and IFDAS);
5. Collect information for GIS training;
6. Develop computing solutions to operationalize and improve the use of data bases (ARTFISH
Program and IFDAS);
7. Prepare two training modules: i) a training module on use of databases (ARTFISH system and
IFDAS); ii) a training module on GIS applied to fisheries and aquaculture.
Phase Two.
8. Organize, in consultation with the RFU and the technical team, a training course for 12
participants. This training will be held in Freetown in a room made available by the MFMR; the
duration of the training is 48 days (cf. section 4.1.1),.
9. At end of the workshop, assess the training module.
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4.2.2 Communication and project visibility
a) ACP FISH II projects should follow the EU requirements and guidelines for communication
and visibility available on the Programme website at http://acpfish2-
eu.org/index.php?page=templates&hl=en. The CU will provide ACP FISH II templates for
various communication products.
b) The consultant will provide photographic record of the workshop activities.
4.3 Project management
4.3.1 Responsible body
The Coordination Unit (CU) of the ACP Fish II Programme, based in Brussels, on behalf of the ACP
Secretariat is responsible for managing the implementation of this assignment.
4.3.2 Management structure
The ACP Fish II Programme is implemented through the CU in Brussels and six Regional Facilitation
Units (RFUs) across the ACP States. The RFU in Dakar, Senegal, covering ACP Member states in
West Africa will closely supervise the implementation of this intervention equally monitor its
execution pursuant to these Terms of Reference. For the purposes of this assignment, the ACP Fish II
Programme Coordinator will act as the Project Manager.
All contractual communications including requests for contract modifications or changes to the Terms
of Reference during the execution period of the contract must be addressed with a formal request to
the CU and copied to the RFU. Beneficiaries’ support for these changes is required.
4.3.3 Facilities to be provided by the Contracting Authority and/or other parties
Not applicable
LOGISTICS AND TIMING
5.1 Location The normal place of posting for the key experts will be Freetown, Sierra Leone. Their principal place
of work will be the offices of the Ministry of Fisheries and Marine Resources in Freetown.
5.2 Commencement date and period of implementation The intended commencement date of this assignment is
11
th June 2012 and the period of
implementation of the activities will be 4 months from the date of signature of the contract. Please
refer to Articles 4 and 5 of the Special Conditions for the actual commencement date and period of
implementation.
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REQUIREMENTS
6.1 Personnel
6.1.1 Key experts
All experts who have a crucial role in implementing this assignment are referred to as key experts.
Their profiles are described as follows:
Key expert 1: Team Leader – Biostatistician
Qualifications and skills
A post graduate university degree or equivalent in marine biology, fisheries science,
statistics, economy or a directly related field;
The expert should have a high level of proficiency in spoken and written English;
Proven team leading skills
General professional experience
Minimum of 10 years experience in the fisheries sector with particular experience in
fisheries information systems;
Proven report-writing, project management and facilitation skills;
Specific professional experience
Experience in developing and monitoring programs for collecting, compiling and
analysing production and fishing effort data (minimum of 5 years);
Good knowledge of the ARTFISH system;
Experience in developing and conducting training courses (minimum 3 assignments);
Related experience in West Africa is an advantage;
There will be no missions outside the normal place of posting requiring overnights for this expert.
There will be in-country field visits outside the normal place of posting not requiring overnights for
this expert.
Key expert 2: GIS specialist
Qualifications and skills
A university degree or equivalent in geography, computer science, biology, fisheries
science, or a directly related field; a specialization in GIS is an advantage;
The expert should have a high level of proficiency in spoken and written English;
General professional experience
Minimum 5 years of experience in the management and use of GIS;
Proven communication and facilitation skills;
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Specific professional experience
Experience in the management and use of GIS in the field of fisheries and/or aquaculture
(minimum of 3 years)
Experience in developing training courses and conducting training workshops in GIS
(minimum 2 assignments);
Related experience in West Africa is an advantage;
Experience in carrying out consultancy assignments for the EU or other equivalent
international development partners (minimum of 2 assignments);
There will be no missions outside the normal place of posting requiring overnights for this expert.
There will be in-country field visits outside the normal place of posting not requiring overnights for
this expert.
Indicative number of working days by expert and task
No. Indicative Task Key Expert 1 (Days) Key Expert 2 (Days)
1 Phase 1
1.1 Briefing with RFU/CU and Focal point
1 1
1.2 Establish and meet with the Technical Team 1 1
1.3 Review structure, operation and management of
existing FIAS
3 0
1.4 Audit existing software (ARTFISH system, IFDAS) 2 0
1.5 Collect information and documentation for GIS
training
0 3
1.6 Update and upgrade software 4 0
1.7 Prepare training modules / ITR preparation 8 3
2 Phase 2
2.1 Prepare training course 1 1
2.2 Training Course 33 15
2.3 FTR preparation 2 1
Total 55 25
Additional information
a) Key Experts are expected to spend at least 80% of the total indicative number of working days in
Sierra Leone.
b) Note that civil servants and other staff of the public administration of the beneficiary country
cannot be recruited as experts, unless prior written approval has been obtained from the European
Commission.
c) The Consultant must complete a timesheet using the ACP Fish II template provided by the CU at
the start of the implementation period. The Consultant is entitled to work a maximum of 6 days per
week. Mobilisation and demobilisation days will not be considered as working days.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 36
6.1.2 Other experts
The consultant will recruit, for a period of 4 days, a database specialist who will assist the team leader
(Biostatistician) in developing computing solutions. The profile required is as follows:
Qualifications and skills
A degree or equivalent in computer science, management information systems, or a
directly related field;
A good level of proficiency in spoken and written English;
General professional experience
Minimum 5 years of experience in administration and management of databases;
Specific professional experience
Experience in administration and management of fisheries databases (minimum 2 years)
A good knowledge of the software “ARTFISH system” is an advantage;
A good knowledge of Sierra Leone is also an advantage.
CVs for experts other than the key experts are not examined prior to the signature of the contract. They
should not have been included in tenders.
The Consultant shall select and hire other experts as required according to the profiles identified in the
Organisation & Methodology and these Terms of Reference. They must indicate clearly which profile
they have so it is clear which fee rate in the budget breakdown will apply. All experts must be
independent and free from conflicts of interest in the responsibilities accorded to them.
The selection procedures used by the Consultant to select these other experts shall be transparent, and
shall be based on pre-defined criteria, including professional qualifications, language skills and work
experience. The findings of the selection panel shall be recorded. The selected experts shall be subject
to approval by the Contracting Authority.
Note that civil servants and other staff of the public administration of the beneficiary country cannot
be recruited as experts, unless prior written approval has been obtained from the European
Commission.
6.1.3 Support staff and backstopping
Backstopping and support staff costs must be included in the fee rates of the experts.
6.2 Office accommodation
Office accommodation of a reasonable standard and of approximately 10 square metres for each expert
working on the assignment is to be provided by the MFMR.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 37
6.3 Facilities to be provided by the Consultant The Consultant shall ensure that experts are adequately supported and equipped. In particular it shall
ensure that there is sufficient administrative, secretarial and interpreting provision to enable experts to
concentrate on their primary responsibilities. It must also transfer funds as necessary to support its
activities under the contract and to ensure that its employees are paid regularly and in a timely fashion.
If the Consultant is a consortium, the arrangements should allow for the maximum flexibility in
project implementation. Arrangements offering each consortium member a fixed percentage of the
work to be undertaken under the contract should be avoided.
6.4 Equipment
No equipment is to be purchased on behalf of the Contracting Authority or beneficiary country as part
of this service contract or transferred to the Contracting Authority or beneficiary country at the end of
the contract. Any equipment related to this contract which is to be acquired by the beneficiary country
must be purchased by means of a separate supply tender procedure.
6.5 Incidental expenditure The Provision for incidental expenditure covers the ancillary and exceptional eligible expenditure
incurred under this contract. It cannot be used for costs which should be covered by the Consultant as
part of its fee rates, as specified above. Its use is governed by the provisions in the General Conditions
and the notes in Annex V of the contract. It covers:
a) KEY EXPERTS
Travel costs for field visits for the Key Experts (car or boat rental, fuel and domestic flights or
other appropriate means of transport).
b) OTHER
The cost of producing communication and visibility items.
Any subsistence allowances to be paid for missions undertaken as part of this contract must not exceed
the per diem rates published on the European Union (EU) website at:
http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm
The Provision for incidental expenditure for this contract is 1850 EUR. This amount must be included
without modification in the Budget breakdown.
6.6 Expenditure verification
The Provision for expenditure verification relates to the fees of the auditor who has been charged with
the expenditure verification of this contract in order to proceed with the payment of further pre-
financing instalments if any and/or interim payments if any.
The Provision for expenditure verification for this contract is 1500 EUR. This amount must be
included without modification in the Budget breakdown.
This provision cannot be decreased but can be increased during the execution of the contract.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 38
REPORTS
7.1 Reporting requirements
Please refer to Article 26 of the General Conditions. There must be a final report, a final invoice and
the financial report accompanied by an expenditure verification report at the end of the period of
implementation of the tasks. The approved Final Technical Report (FTR) must be annexed to the Final
Report (FR). The final report must be submitted to the CU after receiving the approval of the Final
Technical Report (FTR).
The Final Report (FR) shall consist of a narrative section and a financial section. The financial section
must contain details of the time inputs of the experts, of the incidental expenditure and of the provision
for expenditure verification.
To summarise, in addition to the documents, reports and output which could be specified under the
duties and responsibilities of each key expert above the Consultant shall provide the following reports:
Name of report Content Time of submission
Inception Report (IR) Preliminary assessment of
existing situation and work plan
No later than 7 days after the
first expert arriving in the place
of posting for the first time.
Intermediary Technical
Report (ITR)
Assessment report of the current
FIAS, Description of computing
solutions to operationalize and
improve the use of data bases
(ARTFISH system and IFDAS),
the two training modules
No later than 15 days after the
end of phase 1
Draft Final Technical Report
(DFTR)
In addition to ITR content:
Description of achievements,
problems encountered,
recommendations and technical
proposals suggested by the
consultant
Within 7 days of the experts
leaving the country on
conclusion of the assignment
Final Technical Report In addition to ITR content:
Description of achievements,
problems encountered,
recommendations and technical
proposals suggested by the
consultant, taking into account
changes and comments from the
RFU, CU and the focal point
No later than 10 days from
receiving comments on the
Draft Final Technical Report
(DFTR)
Final Report Short description of
achievements including problems
encountered and
recommendations and
suggestions; together with the
Final Technical Report and a
final invoice and the financial
report accompanied by the
expenditure verification report.
After receiving the approval of
the Final Technical Report
(FTR).
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 39
The formats of technical reports are available on the ACP FISH II web site at http://acpfish2-
eu.org/index.php?page=templates&hl=en.
7.2 Submission and approval of reports One electronic copy of the reports referred to above must be submitted to the Project Manager
identified in the contract.
Two hard copies of the approved Final Technical Report (FTR) must be submitted to the Project
Manager identified in the contract (CU), one copy to the RFU and two copies to the Department of
Fisheries. The original and a hard copy of the Final Report (FR) must be submitted to the CU together
with its annexes and supporting documents. All reports must be written in English. The Project
Manager is responsible for approving this report. The cost of producing such materials is included in
the fees.
MONITORING AND EVALUATION
8.1 Definition of indicators The results to be achieved by the consultant are included in section 2.3 above. Progress to achieving
these results will be measured through the following indicators:
1. Quality of consultants fielded and speed of mobilisation will indicate a positive start to the
assignment;
2. Data entry in the database ARTFISH system is no longer limited;
3. Reported involvement of stakeholders in drafting of the training module;
4. Data entered in IFDAS ARTFISH can be exported to a data analysis software;
5. Trainees are entering and compiling data and are able to analyze them;
6. Trainees have acquired sufficient knowledge on the use of GIS;
7. Compliance with project milestone with respect to time schedule and report delivery.
The Consultant may suggest additional monitoring tools for the contract duration.
8.2 Special requirements
Not applicable.
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 40
Annex 2: Agenda of wrap-up meeting
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 41
Annex 3: Electronic banner of project
This is
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 42
Annex 4: Certificates of attendance
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 43
Annex 5: Technical documents produced
No. Title Application and brief description
No. of pages
1 ArtFish Operations Manual for Administrators
ArtFish – done and submitted.
Computer operations manual for ArtFish.Net administrator(s). It contains a full description of the system functions, from installation instructions to the preparation of meta-data files for information diffusion.
50
2 ArtFish Operations Manual for Data Operators
ArtFish – done and submitted.
Computer operations manual for ArtFish.Net data operators. It contains a description of the system functions that are relevant to decentralized inputting, preparation of “local” estimates and transfer of locally processed data to the Administrator’s workstation.
30
3 Statistical Aspects – Basic Theory Fisheries statistics, ArtFish – done and submitted.
Basic sampling theory supplement with case studies using computer simulators.
50
4 Statistical Aspects – Applications Fisheries statistics, ArtFish – done and submitted.
Specific ArtFish.Net statistical aspects with emphasis on data collection scenarios for fishing effort.
15
5 Accuracy Aspects (PowerPoint) Fisheries statistics, ArtFish – done and submitted.
A PowerPoint presentation that focuses on sampling accuracy and its properties in specific fisheries populations.
(Slides) 40
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 44
No. Title Application and brief description
No. of pages
6 VONBIT method in non seasonal fish growth
Stock assessment - done and submitted.
Theory and application of VONBIT, a methodological approach prepared by C. Stamatopoulos and J. Caddy (FAO). The document is accompanied with a programmed Excel workbook to process experimental age-length data.
(Slides) 36
7 VONBIT method in seasonal fish growth Stock assessment - done and submitted.
12
8 GIS guidelines for Sierra Leone’s fisheries GIS – done and submitted. 87
9 Collection of PowerPoint documents for GIS
GIS – done and submitted.
Three presentations introducing main geographic issues and an overview of the ArcGIS and Quantum GIS interfaces.
(Slides) 133
10 IFDaS new utilities for data reporting IFDaS – done and submitted.
It illustrates the process of extracting data from the IFDaS database and their integration into the IFDaS Synthesis program.
12
11 Data collection protocols ArtFish – done and submitted.
Guidelines for field operations. Sampling norms for achieving desired accuracy levels.
25
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 45
Annex 6: Detailed calendar of project activities
Training indicators are marked as follows: (OJ) = On-the-job training, (CR) = Classroom training
Date Training day
Working day
GIS activities Statistical, ArtFish and IFDaS activities
Training day
Working day
23/01/2013 0.0 0.0
Departure of consultants
from Rome
Departure of consultants
from Rome 0.0 0.0
24/01/2013 0.0 1.0
Arrival in Freetown and
accommodation.
Preparation of GIS
training module.
Arrival in Freetown and
accommodation.
Consultations with ACP Fish
II focal person. Initiation of
document preparation for
inception meeting. 0.0 1.0
25/01/2013 0.5 1.0
Meeting with H.E. the
Minister, the Deputy
Minister and the Director
of Fisheries. GIS tests
and evaluation (OJ)
Installation of ArtFish
decentralized software.
Testing. Guidelines for
effective geographical
stratification. (OJ) 0.5 1.0
26/01/2013 0.5 1.0
Preparation of GIS-
related topics for
inception meeting.
Preparation of GIS
training module.
Preparation of statistics-
related topics for inception
meeting. 0.0 1.0
27/01/2013 0.0 0.0
28/01/2013 0.5 1.0
Preparation of training
module, meeting with
RFU coordinator and
local focal point. (OJ).
Adaptation of ARTFISH
screens for SL training. (OJ). 0.5 1.0
29/01/2013 0.5 1.0
Inception meeting.
Installing GIS software
and evaluation link with
ArtFish and IFDaS. (OJ)
Inception meeting. Training
on ARTFISH functions. (OJ) 0.5 1.0
30/01/2013 0.0 1.0
Data collection at IMBO,
SLARI and Statistic office
of Sierra Leone
Set-up ARTFISH tables
(species, boat-gears). (OJ) 1.0 1.0
31/01/2013 1.0 1.0
Introduction to GIS
software. (CR).
Set-up ARTFISH tables
(sites) (OJ) 1.0 1.0
FEBRUARY 2013
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 46
Date Training day
Working day
GIS activities Statistical, ArtFish and IFDaS activities
Training day
Working day
01/02/2013 1.0 1.0
Meeting with attaché at
EU delegation.
Comparison between
ArcGIS and Quantum
GIS. (OJ).
Meeting with attaché at EU
delegation. Grouping
method for simplifying
ARTFISH fleet data. (OJ). 1.0 1.0
02/02/2013 0.5 1.0
Data collection and
preparation from IMBO,
SLARI and Statistic
Office. (OJ).
Finalization of ARTFISH
manual for ADMIN. (OJ). 0.5 1.0
03/02/2013 0.0 0.0
04/02/2013 1.0 1.0
GIS data models. Basic
geographical and
cartographic background
knowledge. ArcGIS data
management tools (first
part) (CR).
ARTFISH generic formula.
(CR). 1.0 1.0
05/02/2013 1.0 1.0
ArcGIS data
management tools
(second part) (CR).
ARTFISH multiple gear
considerations. (CR). 1.0 1.0
06/02/2013 1.0 1.0
Preparation of pre-
programme project in
order to use ARTFISH
and IFDaS data. (OJ).
ARTFISH secondary
variables. (CR). 1.0 1.0
07/02/2013 1.0 1.0
ArcGIS data analysis
tools (first part) (CR).
ARTFISH scenarios for
landings (CR). 1.0 1.0
08/02/2013 1.0 1.0
ArcGIS data analysis
tools (second part).
Visualization and layout
(CR).
ARTFISH scenarios for
fishing effort (CR). 1.0 1.0
09/02/2013 0.0 1.0
Finalization of Inception
Report
Finalization/submission of
Inception Report 0.0 1.0
10/02/2013 0.0 0.0
11/02/2013 0.5 1.0
Data collection and
preparation from
ARTFISH and IFDaS.
GIS problem solving
methodology: open
discussion with local
staff. (OJ).
Fundamental concepts of
Sampling Theory. (CR).
2nd Meeting of the Technical
Group 1.0 1.0
12/02/2013 1.0 1.0
Import IFDaS output in a
GIS system: mapping
main fishing variables,
parameters and
indicators. (OJ).
Fisheries populations and
their distributions. (CR). 1.0 1.0
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 47
Date Training day
Working day
GIS activities Statistical, ArtFish and IFDaS activities
Training day
Working day
13/02/2013 1.0 1.0
GIS for fisheries
management of all or
specific boat-gear
categories. (OJ).
Sampling Accuracy and
other variability indicators.
(CR). 1.0 1.0
14/02/2013 1.0 1.0
GIS -based protocol for
the collection and use of
local knowledge in
fisheries management
and planning. (OJ).
Accuracy issues in ARTFISH
operations. (CR). 1.0 1.0
15/02/2013 1.0 1.0
Mapping effort and catch
for artisanal fisheries
using ArtFish data:
options and tools. (OJ).
Examples from ARTFISH.
(CR). 1.0 1.0
16/02/2013 0.0 1.0
Working on the
Intermediary Report.
Working on the Intermediary
Report. 0.0 1.0
17/02/2013 0.0 0.0
18/02/2013 1.0 1.0
Habitat mapping and
marine fisheries
management. Integration
of environmental and
fisheries data. (OJ).
ARTFISH Data Analysis
(CR). 1.0 1.0
19/02/2013 1.0 1.0
Applications of GIS for
spatial decision support
in aquaculture. (OJ).
ARTFISH Data Analysis
(continued) (CR). 1.0 1.0
20/02/2013 0.5 1.0
Mari-culture site
suitability for commercial
species. (OJ). Debriefing
MMFR.
Linkages of ARTFISH with
IFDAS) (OJ). 1.0 1.0
21/02/2013
Departure from Freetown
of GIS expert.
Linkages of ARTFISH with
Vessel Register (OJ). 1.0 1.0
22/02/2013
ARTFISH data diffusion via
web (OJ). 1.0 1.0
23/02/2013
Working on the Intermediary
Report. 0.0 1.0
24/02/2013 0.0
25/02/2013 IFDaS Data Analysis (OJ) 1.0 1.0
26/02/2013
IFDaS Data Analysis
(continued) (OJ). Debriefing
MMFR. 1.0 1.0
27/02/2013 0.0 0.5 Finalization of Intermediary Report
Finalization of Intermediary Report 0.0 1.0
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 48
Date Training day
Working day
GIS activities Statistical, ArtFish and IFDaS activities
Training day
Working day
28/02/2013
Departure from Freetown of
Biostatistician/Team Leader. 0.0 0.0
APRIL 2013
Second mission of Biostatistician/Team Leader
10/04/2013
Departure from Rome of
Biostatistician/Team Leader. 0.0 0.0
11/04/2013
Arrival in Freetown.
Accommodation.
Contacts/consultations.
Arrangements for classroom
training. (CR). 0.5 1.0
12/04/2013
Review with users the work
done on ARTFISH and
IFDaS. Suggest corrective
actions for eventual
problems. Propose
improvements. (OJ). 1.0 1.0
13/04/2013
Preparations for classroom
training. (CR). 0.5 1.0
14/04/2013 0.0
15/04/2013
Integration of ArtFish data
(OJ). 1.0 1.0
16/04/2013
Use of IFDaS data for Group
2 at Fisheries Management
Workshop (OJ). 1.0 1.0
17/04/2013
Use of ArtFish.Net data for
Group 2 at Fisheries
Management Workshop
(OJ). 1.0 1.0
18/04/2013
Integration of IFDaS data for
use by the stock assessment
training. (OJ). 1.0 1.0
19/01/1900 1.0 1.0
20/04/2013 0.0 0.5 Drafting of Final Technical Report
Drafting of Draft Final Technical Report 0.0 1.0
21/04/2013 0.0
22/04/2013
Comparative catch/effort
exercises from IFDaS. (CR). 1.0 1.0
23/04/2013
Comparative catch/effort
exercises from ArtFish (CR). 1.0 1.0
ACP FISH II – Training on information systems for fisheries data and GIS in Sierra
Leone – Final Technical Report
This project is funded by the European Union Project implemented by pg. 49
Date Training day
Working day
GIS activities Statistical, ArtFish and IFDaS activities
Training day
Working day
24/04/2013
Special considerations in
biological sampling. (CR).
Length-weight relationships.
(CR). 1.0 1.0
25/04/2013
Length frequency analysis.
Growth models (CR). 1.0 1.0
26/04/2013 WRAP-UP MEETING 0.0 1.0
27/04/2013
Working on the Final
Technical Report 0 1.0
28/04/2013
Departure from Freetown of
Biostatistician/Team Leader. 0 0.0
Total 16.5 25.0 33.0 45.0
NOTE: The above calendar of project activities refers only to the presence of key experts in Sierra Leone. The indicated total amount of 45 working days in the field of Statistical, ArtFish and IFDaS activities thus corresponds to the working days of Key Expert I (Biostatistician/Team Leader) in the country. In addition, this expert spent 10 home-based working days on report finalization, preparation of technical documents and adaptation of stock assessment software. The total amount of working days is therefore 55, of which 81.8% were spent in Sierra Leone.