fgp check your understanding.independent activity

7/27/2019 FGP Check Your Understanding.independent Activity

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Check Your

Understanding:

Work Plan Alignment and

Volunteer Placement

Foster Grandparent Program


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Activity Purpose

In the eCourse session titled, FGP Overview and Exercise: Work Plan Alignment and Volunteer

Placement, we demonstrated how to:

Align your work plans with the national performance measures outputs and outcomes;and

Calculate the total number of unduplicated volunteers for each of your work plans.

The purpose of this optional activity is to practice and apply how to align work plans with the

National Performance Measure outputs and outcomes, calculate the total number of

unduplicated volunteers, and uncover any questions or challenges you may have.

We will convene a live session titled, Work Plan Alignment and Volunteer Placement Follow Up

on August 6, 2013 from 1:45 p.m. 2:30 p.m. EDT to walk through the answers to this activity

and provide you with an opportunity to ask questions and make comments directly to a CNCS

staff member.

Background: The National Performance Measures

Youve probably asked yourself:

o How much service did my program perform?o What difference did our service make for recipients?

Youve probably wondered how to compare your programs progress to others:

o Do we use common terms, definitions, and approaches?

Performance measurement can answer those quest ions


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Step 1: Review the Requirements

Which National Performance Measures apply to myorganization?

For Foster Grandparent Program grantees:

75% of unduplicated volunteers must be placed in Work Plans that result in Agency-Wide Priority Outcome Measures within the Education Focus Area.

Up to 25% of unduplicated volunteers may volunteer in Work Plans that report outputsonly. These may be chosen from other Agency-Wide Priority Measures in the Education

Focus Area, or Complementary Program Measures in Education and/or Economic

Opportunity. Some have optional outcomes.

Now, take a look at the National Performance Measures for FGP in the tables below. The

Education Focus Area of the National Performance Measures aligns with the work (captured in

Work Plans) that is frequently conducted by Foster Grandparent Program grantees. These

tables will serve as a key guide throughout the remainder of this exercise as you look to align

Work Plans with these key measures.

At least 75% of volunteers must be placed in Work Plans using the measures in the tablebelow (Agency-Wide Priority Outcome Measures). Grantees must pair outputs with at least one

outcome.

Objective Output Outcomes

ED 2 N mber of st dents ED5 N mber of st dents ith impro ed


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School

Readiness

ED21. Number of children

that completed participation in

CNCS-supported earlychildhood education

programs.

ED23. Number of children demonstrating

gains in school readiness in terms of social

and/or emotional development.


gains in school readiness in terms of literacy

skills.


gains in school readiness in terms of

numeracy (math) skills.

Up to 25% of volunteers must be placed in Work Plans using the measures in the tablebelow (Complementary and Agency-Wide). Outcomes listed are optional.

Objective Output Outcome (Optional)

K-12 SuccessED2. Number of students that completed participation inCNCS-supported K-12 education programs.

ED26. Number ofstudents acquiring a

GED.

K-12 Success

ED4A. Number of disadvantaged youth/mentor matches

or children with special or exceptional needs/mentor

matches that were sustained by the CNCS-supported

program for at least the required time period.

ED26. Number of

students acquiring a

GED.

School

Readiness

ED21. Number of children that completed participation in

CNCS-supported early childhood education programs.

N/A


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Step 2: Aligning Work Plans to Outputs & Outcomes

Setting the Stage: A Description of a Sample Foster

Grandparent Grantee Organization

Our community is a primarily urban county with several smallcities. About five years ago, a major manufacturing company

moved its offices overseas, leaving many community residents

unemployed. Since then, close to 20% of the population has

fallen below the poverty line. Now faced with a smaller tax base,

the school system is struggling to keep up. Elementary student

test scores in reading and math have plummeted, high school

dropouts have increased, and an alarming number of youth areinvolved in the criminal justice system.

New Horizons is a non-profit organization that runs education,

mentoring, and health programs for youth K-12 throughout the

county. A Foster Grandparents Program grantee organization,

New Horizons Foster Grandparent volunteers tutor, mentor, and

comfort children through New Horizons programs.


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Read the key info about Work Plan D below.

Work Plan D: Key Info

Work Plan Name: ESL/Reading

Improvement/Attendance Improvement

Issue Area: Education

Service Category: K-12 Success

Service Activity: Foster Grandparents that are bilingual will

assist K-5th

grade students at 5 elementary schools with

language development and reading. Included will be oral

language skills, reading, phonics and defining words.

Anticipated Output: 11 students will receive help with

language skills and assistance from Foster Grandparents.

Anticipated Outcome: Students who receive assistance and

improve their reading competency and comprehension will

have the ability to develop high levels of proficiency inEnglish and become more confident in the classroom which

will im rove attendance.


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Lets try Work Plan E now.

Work Plan E: Key Info

Work Plan Name: Adjudicated Youth (FGP)

Issue Area: Education

Service Category: Juvenile Justice, Delinquency/Gangs

Service Activity: FGP volunteers will provide one-on-one

mentoring services to these youth aiding in theiracademic and

social growth. They will build relationships with the youth byengaging in activelistening techniques, life skills and social

and academic activities, and acting as a positive role model.

Anticipated Output: 27 youth at these facilities will receive a

minimum of 6 hours per week of individual attention by the

FGP volunteers.

Anticipated Outcome: Based on evaluation by professional

staff at each facility, academic test results, and information

from the youth's behavioral plan, it is anticipated that 50% of


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Finally, take a look at Work Plan F.

Work Plan F: Key Info

Work Plan Name: Hospitalized Children (FGP)

Issue Area: Other Human Needs

Service Category: Other Health/Nutrition

Service Activity: Foster Grandparents will be positive role

models by actively listening and establishing relationships

with children by planning activities while nurturing and

holding infants, reading and playing games, walking

outdoors, helping with homework, eating a meal together, or

just talking with each other.

Anticipated Output: 100 children receive daily support to

alleviate fears while confined to the hospital.

Anticipated Intermediate Impact/Outcome: 100 children(100%) will be comforted and less stressed during their

hospital stay.


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Step 3: Work Plan/Outcome Prioritization

When aligning Work Plans

to the Agency-Wide

Priority Outcome

Measures and Agency-

Wide or complementary

measures, you may

realize that your program

aligns with multipleoutcomes. If this is the

case, you must select

one outcome that will

ultimately be entered

into each of your

worksheets. When

selecting an outcome for

each Work Plan,

consider:

The most pressing need of your

program participants (e.g., children); and

The mission of your organization. This may include how you want to present the impact

of your program for the community.

Take a look at the excerpt from New Horizons organizational strategy and consider how to

prioritize Work Plans.

An Excerpt from New Horizons Organizational

Strategy:

Given the low performance of community

schools over the past several years, New

Horizons aims to improve student test scores in

reading and math. New Horizons believes that

if student test scores improve, other importantindicators will follow.


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Step 4: Calculating Unduplicated Volunteers

(Volunteer Placement)Now we need to figure out how many unduplicated volunteers are volunteering for New

Horizons in Work Plans that align with the National Performance Measures. Remember, at

least 75% of your unduplicated volunteers must be placed in Work Plans that result in Agency-

Wide Priority Outcome Measures within the Education Focus Area. Up to 25% of your

volunteers may be placed in Work Plans that report Agency-Wide or complementary measures.

New Horizons has 20 volunteers: Annette, Arnold, Claire, Craig, Diane, Edith, Gail, Harold,

Herman, Ian, Jan, Leah, Leslie, Malcolm, Pearl, Rebecca, Ruth, Seymour, Shirley, and Steven.

Look at the list of volunteers below. New Horizons already aligned volunteers with Work Plans.

Note that some of New Horizons volunteers are placed in multiple Work Plans. For instance,

bilingual Foster Grandparents may volunteer in schools to help students with literacy and they

may also mentor youth to aid in their social growth.

Did you notice that one of the Work Plans was not aligned? You may want to take theWork Plan that is not aligned and cross out all of the duplicate names first, as we now

know this Work Plan is not aligned with the National Performance Measures.

New Horizons Volunteers by Work Plan

Work Plan D Work Plan E Work Plan F

C i A tt A ld


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Lets calculate the total number and percentage of New Horizons unduplicated

volunteers. Remember, each volunteer may only be counted once. If you see someones name

appear more than once, cross out where you see it a second or third time.

Step 1: Count the number of unduplicated names (this should be the remaining names that you

have not crossed out).

Record the number here: _____

Step 2: Now count how many of your unduplicated volunteers fall under Work Plans that result

in Agency-Wide Priority Outcome Measures in the Education Focus Area. Refer back to the

pages where you aligned Work Plans to outputs and outcomes to see which Work Plans are

aligned.


Step 3: Take the number you came up with for Step 2 and divide it by the number of names you

found for Step 1. This will tell you the percentage of volunteers who are in Work Plans that

result in Agency-Wide Outcomes within the Education Focus Area. Ideally, this number should

be .75 (75%) or greater!


Now you know how to calculate the percentage of unduplicated volunteers who are

volunteering in Work Plans that result in Agency-Wide Priority Outcome Measures within


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Page 13

Work Plan ECommunity Need:

Youth adjudicated by the court systems in our service region exhibit strong anti-social and an array of emotional problems. According to the facility directors at the 4 facilitieswe serve, 75% of the youth placed by the courts at these facilities have literacy rates below their designated reading level for someone their age. These youth also engage in a

pattern of aggressive and disruptive behaviors and suffer from low self-esteem. The Alternative Center is a collaborative effort between the court and school systems that

serves as a positive alternative to suspension and expulsion from school for students in 4th thru 12th grade.

Output Output

Instrument

Service Activity

(each selected will

generate a separate

work plan)

# of

Unduplicated

Volunteers

# of Total

Volunteers

# of

Volunteer

Stations

Output

Target

Outcome Outcome

Instrument

Outcome

Target

ED4A. Number of

disadvantaged

youth/mentor

matches or children

with special or

exceptional

needs/mentor

matches that were

sustained by the

CNCS-supported

program for at least

the required time

period.

http://www.nationals

erviceresources.org/npm/ed4a

Attendance

Log;

Activity

Log; Other

School-based

Mentoring

ED5. Number of students

with improved academic

performance in literacy

and/or math.

http://www.nationalservicer

esources.org/npm/ed5

Standardiz

ed Pre/Post

Test;

Standardiz

ed Test

Community-based

Mentoring

Total number of unduplicated volunteers in Output/Outcome pair: ____

Percentage of total unduplicated volunteers in Output/Outcome pair: ______
http://www.nationalserviceresources.org/npm/ed4ahttp://www.nationalserviceresources.org/npm/ed4ahttp://www.nationalserviceresources.org/npm/ed4ahttp://www.nationalserviceresources.org/npm/ed4ahttp://www.nationalserviceresources.org/npm/ed5http://www.nationalserviceresources.org/npm/ed5http://www.nationalserviceresources.org/npm/ed5http://www.nationalserviceresources.org/npm/ed5http://www.nationalserviceresources.org/npm/ed5http://www.nationalserviceresources.org/npm/ed4ahttp://www.nationalserviceresources.org/npm/ed4ahttp://www.nationalserviceresources.org/npm/ed4a


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Work Plan FCommunity Need:

Children undergoing the trauma of chronic illness and hospitalization or long-term recovery suffer from anxiety, panic, fear,

loneliness, discouragement and depression. Ferbs Children's Hospital admits an average of 8,770 children yearly with an aver age

hospital stay of five days.

Output Output

Instrument

Service Activity (each

selected will

generate a separate

work plan)

# of

Unduplicated

Volunteers

# of Total

Volunteers

# of

Volunteer

Stations

Output

Target

ED29. Number of children served

in child safety, welfare, and

health programs

Other Comforting Children

Caring for Infants

Helping Young

Mothers

Total number of unduplicated volunteers in Output: ______

Percentage of total unduplicated volunteers in Output: ______

Congratulations! You have now completed the Work Plan Alignment & Volunteer Placement activity! You should now be

able to:

Identify Agency-Wide outputs and outcomes.

Align your Work Plan to Agency-Wide outputs and outcomes.

Calculate the number and percentage of volunteers with at least 75% of unduplicated volunteers in Work Plans aligned with

the Agency-Wide Priority Outcome Measures and 25% in work plans that apply Complementary and/or Agency-Wide Output

measures.

You can now better measure your organizations performance, and help us illustrate the importance of National Service.

We will review the activity and answer any questions during the live webinar to follow.

fgp check your understanding.independent activity

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