federal programs network presentation programs... · 2019. 11. 13. · federal programs network...

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FEDERAL PROGRAMS NETWORK Nov. 14, 2019

WELCOME

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IMPORTANT DATESwww.esc16.net

Services

School Services

Title I SCE

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GRANT MANAGEMENT AND COMPLIANCE

CORY GREEN ACET PRESENTATION

Refer to :Handout GM_1. Cory Green Grant Management and

Compliance Power PointHandout GM_2. Census 101Handout GM_2.1. Census 101 (Spanish)Handout GM_3. Statistics in Schools

GM_1 GM_2GM_2.1GM_3

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STATE COMPENSATORY EDUCATION SCE_1

STATE COMPENSATORY EDUCATION

SCE_1

The goal is to reduce disparity on assessment instruments or disparity in the rates of high school completion.

The purpose is to increase academic achievement and reduce the dropout rate

Always ask if funds spent will affect the areas of assessment and graduation.


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HB3 Changes:

Increased funding through a tiered multiplier based on the tier of home address census block group

Funding is now based on students determined to be educationally disadvantaged and the census block group based on individual student’s home address

Answers to many FAQs are provided in the handout on various slides

STATE COMPENSATORY EDUCATIONFunding for 2019-2020 – first year of new HB3 methodology – transition

Beginning of school year funding will be based on estimates developed based on campus addresses

Spring FSP payments will be adjusted to align with actuals from student information in fall PEIMS submissions pending rule adoption

Actuals may be noticeably different from estimates

Beyond 2019-2020 funding based on census block groups reported as of prior year’s fall snapshot date for educationally disadvantaged students

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Advisory Committee (state level)

Advise TEA in adopting rules for the SCE allotment

Use of Funds

At least 55% of the SCE funds must be used to fund supplemental programs to eliminate disparity in performance on assessment instruments or disparity in the rates of high school completion


Serve any student under 26 years of age and who meets one or more of the following:Meets one or more of the 14 State At-Risk criteria

• Meets one or more of an LEA’s Board-approved, local At-Risk criteria

• Is enrolled at a Schoolwide Title I campus regardless of % of economically disadvantaged students (the 40% requirement is gone)

• Qualifies as economically disadvantaged (i.e., qualifies for free and reduced lunch) at any campus

Use of Funds Continued

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TITLE I, PART A PRESENTATIONS T1A_1-9

TEXAS EDUCATION FOR HOMELESS CHILDREN AND YOUTH UPDATES

T1A_6

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Homeless definition - children who lack a fixed, regular, adequate nighttime residence, including children and youth:

•Sharing housing due to loss of housing, economic hardship, similar reason

•Living in motels, hotels, trailer parks, campgrounds, due to lack of alternative adequate accommodations

•Living in emergency transitional shelters, or are abandoned in hospitals

•Living in public or private place not designated for or ordinarily used as a regular sleeping accommodation for human beings

•Living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings

•Migratory children living in the above circumstances

•Unaccompanied youth includes a homeless child or youth not in the physical custody of a parent or guardian



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TITLE I, PART A USE OF FUNDSParadigm shift for meeting the Title I, Part A SNS requirement

means greater importance to Use of Funds questions.

SNS Methodology or Exemption Certificate applies to Title I, Part A and Title I School Improvement only

See TEA-provided one-pager Title I, Part A Use of Funds (Handout T1A_1.1)

LEA must be able to prove and/or justify all 5 steps

For decisions – involve more than one person

T1A_1

TITLE I, PART A MONITORING PROGRAMS THROUGH RANDOM VALIDATIONS

2019-2020 Random Validation Process

* Announcement Letter

* Timeline

* Cover Sheet

* Guidance Document Instructions

* Guidance Document

* Checklist

* Uploading Instructions

T1A_2MONITORING PROGS THROUGH RANDOM VALIDATION

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MONITORING PROGS THROUGH RANDOM VALIDATION

Title I/SCE Team and Migrant Team provide support to Region 16 districts

SUPPLEMENT NOT SUPPLANT: T-I, A UPDATES T1A_3

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SUPPLEMENT, NOT SUPPLANT EXEMPTIONS

Single campus LEA

All non-Title I campuses within campus category

All Title I campuses within campus category

T1A_3

SNS METHODOLOGY REQUIREMENTS

Basis of state and local allocations

Districtwide

Campus category

Methodology type

By student

Weighted per-pupil

Personnel / Non-personnel

Combination or other

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SNS METHODOLOGY

SNS Methodology, must be Title I neutral.

ESSA has impacted SNS in that districts must only look back one fiscal year to determine SNS for

considering the use of federal funds for activities or strategies

Subrecipients of federal and state grants are required to use expenditure reporting (ER) system in TEAL to record expenditures and request payment.

TEA recommends to have two people with role to enter ER

T1A_4FISCAL ACCOUNTABILITY

Refer to Handout T1A_4 Fiscal Accountability Power Point

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INDIRECT COST RATES, COMPARABILITY AND MOE Indirect Cost Rates for 2020-2021 (effective July 1, 2020)Grantees that receive indirect cost rates from TEA use the rates to recover their organization-wide administrative costs of managing federal grants, such as costs related to accounting, budgeting, purchasing, auditing, and payroll processing.

Rates must be requested every year for districts that use indirect costDistricts that receive smaller amounts of federal funds and do not take out indirect costs forfederal funds may choose not to apply for indirect cost

TEA must calculate rates every year

Use 3 years of financial data to calculate the one-year rate

Process may change following TEA negotiations with USDE

Complete and submit the Indirect Cost Rate Proposal (ICRP) AdditionaCosts Workbook (ACW)

T1A_5

INDIRECT COST RATES, COMPARABILITY AND MOEIndirect Cost Rate (cont.)Timeline:January 17, 2020 – due date to submit ICRP ACWDecember, 2019-April, 2020 – TEA reviews and obtains clarification as neededApril 23, 2020 – TEA provides completed ICRPs to LEAs for review and certificationMay 22, 2020 – due date to submit ICRP Certification in GFFC Reports and Data CollectionsJuly 1, 2020 – IDC notification letters post in GFFC and rates become effective

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INDIRECT COST RATES, COMPARABILITY AND MOE

Indirect Cost Rate (cont.)

Indirect Cost Rate Information is on TEA Website at:https://tea.texas.gov/Finance_and_Grants/Grants/Federal_Fiscal_Compliance_and_Reporting/Indirect_Cost_Rates/Indirect_Cost_Rates

ICRP Additional Costs Workbook Instruction Manual is on the TEA Website at: https://tea.texas.gov/sites/default/files/ICRP%20ACW%2019%20ISDs%20Instructions.pdf


Comparability of Services RequirementDistricts that receive Title I, A funds must use their state and local funds to provide comparable services at their campuses receiving Title I, Part A funds and their campuses that are not receiving Title I, Part A funds.

Link on TEA website:https://tea.texas.gov/Finance_and_Grants/Grants/Federal_Fiscal_Compliance_and_Reporting/NCLB_Fiscal_Compliance/Title_I%2C_Part_A_-_Comparability_of_Services_Requirement

Under “All LEAs” Exempt LEAs must click the link for “Comparability Assurance Document (CAD)” and complete and submit it by the deadline of November 22.

Non-Exempt LEAs also must follow the link in that section to complete the “Comparability Computation Form (CCF)” by the deadline of November 22.

Access the Comparability of Services Guidance Handbook by following the link in that section

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Comparability of Services Requirement (cont.)

Exemption Criteria:Single-campus LEAOne campus per grade span groupMultiple campuses in the grade span group, yet no overlap of grade levelsOverlap of grade levels but no Title I, Part A campuses in the grade span groupExclusion of campus or campuses results in no basis for comparison



Exemption versus Exclusion

Exemption refers to the basis by which an LEA is exempt from the comparability testing requirement

Exclusion refers to:The basis by which a campus is excluded from a grade span group being tested; or,The basis by which a grade-span group is excluded from testing

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Comparability Test Methods for Non-Exempt LEAs

1. State and local expenditures per pupil2. Student/non-federal instructional staff salary ratios3. Student/non-federal instructional staff FTE ratios

Maintenance of effort (MOE) requires local educational agencies (LEAs) to maintain their state and local expenditures at a specified level from one fiscal year to the next.

If your organization receives a federal grant awarded under the Every Student Succeeds Act (ESSA), the MOE requirement specifies that you must spend at least 90% of state and local funds for free public education as you spent in the previous fiscal year.

You must comply with MOE requirements in order to receive your full allocation for ESSA covered programs.


Maintenance of Effort

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Maintenance of Effort (cont.)

Consequences of failing MOE:

•TEA shall reduce allocations of the following programs by the proportion by which the LEA failed

•Title I, Part A, Title I, Part D, Title II, Part A, Title III, Part A, Title IV, Part B (21st

Century), and Title V, Part B subpart 2 – Rural and Low Income Grant

•Reduction will be made if the LEA has failed to meet MOE for ONE or more of the FIVE immediately preceding fiscal years. * NEW flexibility under ESSA

USDE Waiver – can be requested by LEA directly from the USDE if uncontrollable circumstances such as natural disaster or a change in the organizational structure of the LEA (NEW), or a precipitous decline in the financial resources of the LEA.



Maintenance of Effort (cont.)Link on TEA webpage: https://tea.texas.gov/Finance_and_Grants/Grants/Federal_Fiscal_Compliance_and_Reporting/NCLB_Fiscal_Compliance/ESSA_LEA_Maintenance_of_Effort

Access the handbook under the “ESSA LEA MOE Handbook” section

Access the MOE calculation tool under the “ESSA LEA MOE Calculation Tool” section

Access the Nonregulatory Guidance under the “Federal Guidance” section

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Maintenance of Effort (cont.)

An LEA must “pass” at least one of the following four tests:

1. Total state and local expenditures2. Total state and local expenditures per pupil for refined average daily

attendance (RADA)3. Total state and local expenditures per pupil for membership4. Total state and local expenditures per pupil for enrollment

TITLE I, PART C PRESENTATION T1C_1

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MIGRANT EDUCATION PROGRAM—TITLE I, PART CMigrant Education Program (MEP) at TEA now under the Department of Grants Compliance and Administration. Anita Villarreal—DiDi Garcia—Idalia Ibanez and Nez Paniagua-Jimenez.

Texas has the 4th largest MEP in the US.

Region 16 has the 4th largest MEP in Texas.

A migratory student is a child from birth to age 21 who moves due to economic necessity as a migratory work or with/to join a parent/spouse/guardian who is a migratory worker.

According to Section 1304(b)(1) of ESEA as amended by ESSA, the State and its LEAs must have a plan that ensures that the unique educational needs of the migratory children, including preschool migratory children and migratory children who have dropped out of school, are identified and addressed through coordination and collaboration with other local, State and Federal programs. Migrant is a supplemental program.

T1-C_1

MIGRANT EDUCATION PROGRAM—TITLE I, PART CMust implement full continuous improvement cycle—Migrant Needs Assessment, Migrant Service Delivery Plan, Migrant Program Evaluation

TEA’s Random Validations upcoming for current year—Needs Assessment, Priority for Service, Parent Advisory Committee, MSIX

Migratory Student counts—national trend less mobility so decreased numbers. Active, regular and high quality recruitment vitally important. TEA has provided ESCs with additional funds for an OSY Recruiter and a Supplemental Regional Recruiter.Does NOT replace recruitment efforts by an LEA. These positions are to support and supplement a district recruiter.

2019-2020 last year of hold harmless for MEP. July 1, 2020 all MEPs will receive “true proportion” of total MEP funds. Anticipate smaller entitlements.

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MIGRANT EDUCATION PROGRAM—TITLE I, PART C

Immigration Enforcement not on property of schools pace of worship and hospitals.

FERPA protects Migrant families’ information.

Participation of any children in any school programs does NOT count as “Public Charge” and therefore does not impact a family’s application for citizenship.

Migratory families should be included in the Census Counts. There are no questions on citizenship. Census counts impact funding for schools, hospitals, community services and much more. Spread the word.

TITLE II, PART A PRESENTATIONS T2A_1 and 2

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TITLE II, PART A SUPPORTING EFFECTIVE INSTRUCTION

Purpose:

Increase Student Achievement

Improve Educator Quality and Effectiveness

Increase the Number of Effective Educators

Provide Low-Income and Minority Students Greater Effective Educators

T2A_1TITLE II, PART A

TITLE II, PART A SUPPORTING

EFFECTIVE INSTRUCTION

Intention of Funding:

To support educators in their work to

….

Improve the overall

quality of instruction

and

Ensure equity of

educational opportunity

for all students

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Areas of Focus

Recruit, Support and Retain Effective Teachers and Principals

Professional Development/Growth

Other Evidence-Based Activities


Reducing Class Size

Is class size reduction a Title II, Part A allowable use of funds and under what conditions?

It is allowable. However, the district must have evidence to measure/show that class size reduction for the grade and number of students in question is actually effective.

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TITLE II, PART A SUPPORTING

EFFECTIVE INSTRUCTION

1. Supplement, Not Supplant

2. Activities and/or Resources

a. Comprehensive Needs Assessment

b. District Improvement Plan

i. Alignment with challenging State academic standard

ii. Meaningful consultation and coordination

c. Reasonable, Necessary, Allocable

d. Allowable under Title II, Part A

3. EDGAR Requirements

4. LEA Policies and Procedures

TITLE II, PART A USE OF FUNDS

TITLE IV, PART A PRESENTATIONS T4A_1, 2, and 3

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TITLE IV, PART A PROGRAM REQUIREMENTS

Planned Uses of Funds Activities:

1. To support well-rounded educational opportunities

2. To support safe and healthy students

3. To improve the effective use of technology in order to improve the academic achievement and digital literacy of all students

T4A_1


Funding Requirements – MUST prioritize

Greatest needs

Highest percentages or numbers of children

Identification for comprehensive support and improvement

Targeted support implementation and improvement plans; or

Persistently dangerous public school(s)

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TITLE IV, PART A PROGRAM REQUIREMENTSFunding Requirements – Allocation Amount

If less than $30,000:1. Prioritization of distribution of funds required2. Maintain documentation of determination of priorities3. No Comprehensive Needs Assessment needed (Title IV less than $30,000

ONLY)

If $30,000 or more:1. Comprehensive Needs Assessment required2. Prioritization of distribution of funds required3. Maintain documentation of determination of priorities and evidence of

the CNA (separate meeting not required, but all required stakeholders participate)


Funding Requirements (cont.)

If less than $30,000:1. Required to provide assurances in at least one of the content areas2. If the effective use of technology is selected – not more than 15% of the

funds may be used for infrastructure

If $30,000 or more:1. Well-rounded education – minimum of 20% of LEA funds (can be more)2. Safe and healthy students – minimum of 20% of LEA funds (can be more)3. Effective use of technology – must allocate some of the remaining portion

of funds – not more than 15% of remaining funds may be used for infrastructure

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OFFICE OF GOVERNOR, CHILD SEX TRAFFICKING STRATEGIES AND UPDATES

Definition of Child Sex Trafficking Under Texas Law

When a person knowingly:

Traffics a child (hotel owner/driver)

Receives benefit (participates in activity)

Engages in sexual conduct

T4A_2

OFFICE OF GOVERNOR, CHILD SEX TRAFFICKING STRATEGIES AND UPDATES

* Bulk of victims are hiding in plain site*

How to identify victims:

75% - Exploitation ongoing 2 or more years before identified

75% - Don’t see themselves as being exploited

50% - 14 or younger when it began

Traffickers are many times the ones that victims love & trust.

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TITLE III HANDOUTS AND ALL ACET HANDOUTS

ACET PRESENTATION RESOURCES

https://www.acetx.org/presentationss2019

• Title III handouts listed on the agenda can be accessed on the ACET website at the link below

• All ACET handouts included in this presentation were obtained at the Fall 2019 ACET Conference

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CLOSURE AND EVALUATIONS

RECEIVING CREDIT AND EVALUATION OF TRAINING

To receive credit for this session, please email Joy Self at [email protected] the following info:Your name, district and how you attended or participated with the session.

You will receive an email with an evaluation for this session. Once you complete the evaluation, you will be able to print off your certificate of attendance.Please provide feedback to assist us in providing training that is impactful and meets your needs.

THANK YOU!!!

federal programs network presentation programs... · 2019. 11. 13. · federal programs network...

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