federal and state data collection requirements: selecting a tool to meet your needs

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Federal and State Data Collection Requirements: Selecting A Tool

To Meet Your NeedsAssistive Technology for Kansans

March 2010

Kansas University Lifespan Institute

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Track services Track inventory Support follow-up with consumers Record time spent/billable hours Record presentations Support outcome data collection Real time entry Multiple users/ multiple sites Generate reports for multiple funding

agencies

What Would You Like Your Database To Do For You?


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AT Programs have offered to share their databases

KS database supports all activities except Alternative Finance Program (supports other state financing activities)

Linux application with a web interface developed by AgoraNet. AgoraNet will customize (approx. $1,500) and will host for a fee.

MS, UT, and MD are currently using this database

Several Options Currently Exist


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To have access to AT, individuals and entities must demonstrate one of the following: 1) be aware that AT exists, 2) have information to determine whether (or not) they need AT, or 3) have information to choose the appropriate device or service.

Increased acquisition is achieved when persons obtain AT for long term use despite barriers such as prohibitive cost. It can be achieved through reuse and State or private financing efforts. ◦Focus on community living, education, employment

and Information Technology.

Structure of the ATK Database Built Around Mission of Statewide AT Programs


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Lead agency: University of Kansas, Center on Developmental Disabilities – Parsons

Multiple funding sources (AgrAbility, DED projects, Medicaid, and other state grants)

Database designed to supports UCEDD efforts as well as additional state and federal grants (You’ll notice demographic data and specific fields in presentation data that are necessary for NIRS data entry.)

Structure of ATK-the Kansas Statewide AT Program


6Kansas University Lifespan Institute

AT Access Sites & Affiliate Locations

Western AT Access Site, NW Educational Service Center, Oakley SW Kansas sector, Center for Independent Living of SW

Kansas, 800-295-4122 North Central AT Access Site, OCCK, Salina South Central AT Access Site, SKIL, Wichita Northeast AT Access Site, Independence Inc., Lawrence SE AT Access Site, SKIL, Parsons Management, Kansas University Center on Disabilities –

Parsons

800-KAN DO IT 800-526-3648

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Device Demonstration: hands-on opportunity to review device features and try out a range of possible technology solutions with staff knowledgeable about a range of devices in that AT category.

Short Term Device Loan: individual borrows devices for a short period of time to determine if it meets their needs. Devices are shipped to the individual and technical assistance is available.


Access Services

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Device Reutilization: individual requests a high quality, refurbished piece of durable medical equipment at no cost.

State Financing: assistance in determining eligibility for public and private sources of funding for AT devices and services. Staff provide assistance in identifying possible funding options, assist with eligibility paperwork, gather needed documentation, write justifications and help with appeals when needed.


Acquisition Services

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Information and Assistance: specific AT product information or technical assistance that addresses the individual’s needs is provided.

Assessment: comprehensive review of individual’s needs in daily settings to determine AT devices that allow them to meet personal goals.

Training: instruction in how to maintain and use an AT device or multiple component system. Focus is on developing the competency individuals need so they can complete educational assignments, compete with co-workers, live independently in their homes or attain some other level of independence.


Other AT Services

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Communication Daily Living Vision Hearing Learning, Cognition, Developmental Environmental Adaptations Mobility, Seating, Positioning Computers and Related Vehicle Modification and Transportation Recreation, Sports and Leisure Equipment


AT Device Categories

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ATK Completed Goals by AT ServiceOctober 2008 - March 2009

Big 4 = 68%

28%

10%

13%18%

14%

9%

8%

Big 4Reuse (Request)DemonstrationFundLoanOtherInfo & AssistTrainingAssessment

Monitor Performance Throughout The Year


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Monitor Performance Throughout The Year (cont.)


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Response AT Primarily for Education

AT Primarily for Employment

AT for Community Living

AT for IT/ Telecom

Total

Will meet needs

42 18 139 2 201

Will not meet needs

7 3 20 1 31

Subtotal 49 21 159 3 232Have not made a decision

6 4 23 0 33

Subtotal 55 25 182 3 265Nonrespondent

0 0 2 0 2

Total 55 25 184 3 267Performance on measure

89.09% 84.00% 86.41% 100.00% 86.89%

Collect Performance Measures: Access


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Response AT Needed for Education

AT Needed for Employment

AT Needed for Community Living

Total

Only afford through AT Program

40 21 150 211

Was only available through AT Program

42 4 24 70

Was avail. but system too complex, too long

68 12 18 98

Subtotal 150 37 192 379None of the above

4 8 61 73

Subtotal 154 45 253 452Nonrespondent

23 2 4 29

Total 177 47 257 481

Collect Performance Measures: Acquisition

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Customer Information Side of Database


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Customer Goals


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Customer-New Goal


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Customer- Equipment History


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Customer-Specific Equipment History



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Transaction record

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Equipment Inventory


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Search by Device Category


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Results from Device Category search



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Presentations/Staff Time

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Presentation Detail


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Report Function


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Report Options


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Administration Categories


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http://demo.atk-kee.org/ Try it out…create customers, enter

equipment, transfer equipment, generate customer goals.

Questions at this point?

Real-time tour


http://demo.atk-kee.org/

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Contact information:

[email protected] [email protected]

620-421-8367


mailto:[email protected]

mailto:[email protected]

federal and state data collection requirements: selecting a tool to meet your needs

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