federal acquisition service u.s. general services administration gsa carbon footprint tool jennifer...
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Federal Acquisition Service
U.S. General Services Administration
GSA Carbon Footprint Tool
Jennifer Hazelman
August 24, 2011
Federal Acquisition Service
U.S. General Services Administration
https://www.carbonfootprint.gsa.gov
The GSA Carbon Footprint Tool It is a FREE web-based system federal agencies can use to collect
their comprehensive greenhouse gas (GHG) emissions inventory as required by EO13514 using a bottom-up methodology.
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Tool Collects 3 Categories of Greenhouse Gas (GHG) Emissions
“…rising energy use imperils the planet we will leave to futuregenerations…”- President Obama
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Bottom Up (Decentralized) ApproachHybrid Approach
Hybrid Approach
Top-Down (Centralized) Approach
GHG Reports
Existing Data Systems, Data Sets
Site Specific Data (Utility Bills, Meter Readings, Sources)
Top –Tier Activity Data
Site Activity Data (where available)
GHG Reports
GHG Inventory Approaches
GSA Carbon Footprint Tool supports both hybrid and bottom-up approaches
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DOE FEMP GHG Reporting Portal Aggregated outputs from GSA
Carbon Footprint Tool can be transferred to the mandatory DOE FEMP GHG Reporting Portal workbooks
Direct alignment to EO 13514 GHG Reporting and Accounting Guidance calculation methodologies
Capability to import building energy usage data directly from EPA Portfolio Manager (including purchased electricity and on-site fossil fuel combustion) to streamline EO 13514 greenhouse gas reporting
https://www.carbonfootprint.gsa.gov
GHG Inventory & Management Tool
Automated Benchmarking
Service
EPA Portfolio Manager
Official EO13514 GHG Reporting Portal
Energy Management & Performance Benchmarking
GSA Collaboration with DOE FEMP and EPA
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Free, offered at no cost to Federal agencies Tool has both manual and batch data input capability to support both
bottom-up (site-level) and top-down (agency-level) data input Pre-population of building energy data (EPA Portfolio Manager, GSA
EUAS/STAR), fleet fuel consumption (GSA FAST), and business travel (GSA Travel MIS) to streamline data collection
Intuitive user interface and embedded guidance Dashboard views for metrics, benchmarks, and forecasting GIS Map allows visualization of enterprise Launch Scope 3 Commuter Survey directly through the tool Simple transfer of GHG emissions data to mandatory DOE FEMP GHG
Reporting Portal In-person, web-based, and self-guided training available
Key Benefits of the Tool
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Capability to bulk upload and download inventory data
Each excel-based template provides an overview, detailed instructions, populated examples, and reference values
Batch Upload/Download Capability
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GSA will pre-populate agency data upon approval for business travel data in the Travel MIS system, GSA-owned/leased vehicles data, GSA-owned building energy data, and will assist agencies with importing pre-existing building data from EPA Portfolio Manager
REXUS/STAR, EUASBuilding Energy
FAST Vehicle Fleet
EPA Portfolio Manager
Data Pre-population
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Who is Using the Carbon Footprint Tool?
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SSO or Agency designee(s) assigned to compile the official GHG inventory for an agency
Support staff assisting the SSO or agency designee with data collection and loading activities:Federal Facility and Building
ManagersEnergy ManagersFleet ManagersContractor Support
Target User Community
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Completeness
• Inventory accounts for and reports all GHG sources and activities within the defined boundary
Consistency
• Consistent methodologies are used in developing your GHG Inventory for meaningful comparisons over time
• Changes in emission data, boundaries, methods are documented
Transparency
• Calculations, relevant assumptions, references, and data sources are disclosed and documented
Accuracy
• GHG emissions are quantified properly, neither overstating nor understating true emissions
• Inventory results have reasonable assurance
Relevance
• Inventory approach reflects agency decision-making needs to inform GHG management and mitigation strategies
Key GHG Inventory Principles
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Analyzer
Commuter Survey
Dashboard
ROI
GIS MapGHG ReportEnterprise/Site Profile
GHG Emissions Measurement, Management, and Reduction
Tool GHG Inventory Process
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Automated eGrid lookup by zip code and geocoding of locations for display on GIS Map
Only Account Administrators can define sites and site groups to maintain better data control across the enterprise
Design Inventory: Create Agency & Site Profiles
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Design Inventory: Manage & Group Sites
Capability to group sites into a campus, region, department or custom grouping
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Collect Data & Calculate Emissions: Create Scenarios & Manage Inventory Data
Embedded filters allow you to quickly jump to specific data Sort by fields to easily
find inventory data
You can create multiple scenarios for greater flexibility when analyzing changes to emissions, energy and water use
Batch operations allow you to quickly manage your inventory data
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Collect Data & Calculate Emissions: Enter Site Activity Data
Checkbox filters to quickly include/exclude emissions sources
Color-coded navigation bar and running emissions total to track real-time progress
Quick “jump to” links to specific emission-subcategories
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Collect Data & Calculate Emissions: Use Embedded Guidance
Embedded Tooltip definitions to guide the user
Embedded guidance on emissions categories and general instructions
Links to Reference Documentation
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Collect Data & Calculate Emissions: Enter User Defined Sources
Flexible capability to enter user defined sources for uncommon Scope 1 emissions
Lookup references for GWP values to assist with user defined sources inputs
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Report Emissions: Run GHG ReportsTransparency of calculations and estimation methods
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Set Targets: Enterprise Profile BenchmarkingProfile page provides benchmarking and key metrics
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Set Targets: Senior Management Dashboard
Easy way for senior managers to visualize Agency GHG emissions
“Sliders” let you see impact of using different technologies (server virtualization) or business processes (telework) to reduce footprint
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Set Targets: Agency Facilities GIS Map
Facilities that you input show up on the map
Rollover facilities to view site information such as emissions data, metrics, and energy intensity
Color coding compares emissions across sites
Displays site details, energy emissions data, and ENERGY STAR ratings
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Set Targets: Sustainable Building Metrics
Site overlays tied to your bottom-up inventory data. EPA Air Quality data, and EPA eGRID
GIS layers for LEED certification, building type, power plants, and air quality
LEED Certification Status (Platinum, Gold, Silver, Certified)
eGRID and Power Plant Overlays
Hourly Air Quality Index Data
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Set Targets: Return on Investment Calculator
Built-In ROI Calculator
Annual Savings, Ten Year Savings, ROI, and Payback are calculated for common green investment types
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Training Resources Offered (1) In-person or
web-based “Welcome Aboard” and basic training session
(1) In-person or web-based “Train the Trainer” session
Self-guided video tours available through the tool
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GSA Carbon Footprint ToolCommuter Survey
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Scope 3 Commuter Survey: FY2010 Results Response Rates all exceeded 40%
Survey Respondent Customer Satisfaction
~85% “Favorable” ~14% “Neutral” <1% “Unfavorable”
Automatically calculates survey results in DOE FEMP Reporting Portal format, including GHG emissions per respondent
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Scope 3 Commuter Survey: Pre-survey Setup
Developed through CEQ, DOT Volpe, DOE FEMP, and GSA collaboration
Pre-deployment checklist of mission critical activities
Ability for senior management engagement to describe survey purpose, use, confidentiality
Results can be captured by individual site or by zip code
Survey setup allows flexibility for capturing results by site or zip code
Pre-deployment, deployment, and reminder email templates provided to simplify and standardize process
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Scope 3 Commuter Survey: Survey Deployment
Easy to understand questions developed by experts at DOT Volpe Center and refined through usability testing.
Data is validated during input to ensure more accurate results
Unique survey codes for each user to ensure privacy and prevent double-counting
Help desk support to assist users with questions and technical issues
Unique ID code for each survey user
Question clarity and data input validation ensure more accurate results
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Scope 3 Commuter Survey: Survey Tracking
Continuous survey monitoring and real-time tracking
Reminder emails sent to non-respondents to boost survey response rates
Live tracking of response rates and ability to end survey at any time
Customizable reminder emails triggered to non-respondents on pre-defined schedule
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Scope 3 Commuter Survey: Post Deployment
Calculations (including sampling and handling of non-respondents) performed automatically when survey closes
Results presented in DOE FEMP Reporting Portal format
Survey results and key metrics displayed in Commuter Metric Report
Survey Administrator can download an Excel file of anonymous raw results for further analysis
Results calculated automatically and displayed in DOE FEMP reporting format
Key commuter metrics provided including average CO2e/commuter
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How Can an Agency Use the Tool? Register: Register by sending an email to [email protected]
* Approval is required by the agency Senior Sustainability Officer (SSO)
Obtain a Preview Account: To gain access to the tool for previewing, go to https://www.carbonfootprint.gsa.gov
Launch the Tool’s Scope 3 Commuter Survey: Send an email to [email protected] to learn how
Program Manager: Jennifer Hazelman (816) [email protected]