february 2016 board of trustees packet

STARK COUNTY DISTRICT LIBRARY

CANTON, OH

BOARD OF TRUSTEES MEETING

February 23, 2016

r� Stark County District

��LIBRARY Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of Trustees Agenda

February 23, 2016 Main Library James M. Conley Board Room

Canton, Ohio – 5:00 p.m.

I. Public Comments

II. Board President’s Comments

III. Staff ReportsA. Tena Wilson, Executive DirectorB. Russ Humerickhouse, Fiscal OfficerC. Josh Harris, Communications Director

IV. Consent CalendarA. Minutes of the January 26, 2016 Annual Meeting 8B. January Financial Reports 15 C. January Gift Report 23D. Monthly Training Report 24E. Monthly Human Resources Report 25

V. Buildings & Grounds Committee & Finance & Audit Committee Combined ReportA. Cleveland Avenue Building (CAB)B. Jackson Branch Library

VI. Human Resources Committee Report

VII. Old Business

VIII. New Business A. Resolution – 2016 Schedule of Closings & Adjustments 29

of Hours – corrected with two additional closing dates

IX. Adjournment

Next meeting March 15, 2016

YTD 2015 YTD 2016 Jan 2015 Jan 2016Main Library 29,367 28,580 ‐2.7% 29,367 28,580 ‐2.7%Mobile Services 15,041 16,914 12.5% 15,041 16,914 12.5%Jackson Township 10,551 10,987 4.1% 10,551 10,987 4.1%N th 8 923 10 536 18 1% 8 923 10 536 18 1%

% Change % Change

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

The Smart Store® Monthly Visits2014 2015 2016

Online Library Visits

Library Visits

North 8,923 10,536 18.1% 8,923 10,536 18.1%Perry Sippo 8,476 9,993 17.9% 8,476 9,993 17.9%Plain Community 7,562 9,867 30.5% 7,562 9,867 30.5%Lake Community 7,774 7,969 2.5% 7,774 7,969 2.5%East Canton 5,143 4,535 ‐11.8% 5,143 4,535 ‐11.8%DeHoff Memorial 4,192 4,342 3.6% 4,192 4,342 3.6%Madge Youtz 4,325 4,142 ‐4.2% 4,325 4,142 ‐4.2%Sandy Valley 3,732 3,329 ‐10.8% 3,732 3,329 ‐10.8%Library Visits 105,086 111,194 5.8% 105,086 111,194 5.8%

Online Library YTD 2015 YTD 2016 Jan 2015 Jan 2016Users 16,540 16,675 0.8% 16,540 16,675 0.8%Sessions/Visits 35,163 38,104 8.4% 35,163 38,104 8.4%Pageviews 75,798 82,567 8.9% 75,798 82,567 8.9%

% Change % Change

2015 YTD 2016 YTD Jan 2015 Jan 2016New Cardholders 777 818 5.3% 777 818 5.3%

Total Cardholders 190 061

% Change % Change

0

500

1,000

1,500

2,000

2,500


The Smart Store® Monthly New Cardholders2014 2015 2016

Total Cardholders 190,061SCDL Service Area 240,131% Cardholders 79.1%

YTD 2015 YTD 2016 Jan 2015 Jan 2016Mobile Services 76,248 80,328 5.4% 76,248 80,328 5.4%Main Library 75,044 77,487 3.3% 75,044 77,487 3.3%Online Renewals 29,888 32,785 9.7% 29,888 32,785 9.7%

% Change % Change

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000


The Smart Store® Monthly Circulation2014 2015 2016

, , , ,Lake Community 23,067 22,713 ‐1.5% 23,067 22,713 ‐1.5%North 25,229 22,387 ‐11.3% 25,229 22,387 ‐11.3%Online Downloads 19,228 22,352 16.2% 19,228 22,352 16.2%Jackson Township 23,891 22,007 ‐7.9% 23,891 22,007 ‐7.9%Perry Sippo 19,328 18,805 ‐2.7% 19,328 18,805 ‐2.7%Sandy Valley 10,417 11,897 14.2% 10,417 11,897 14.2%Plain Community 11,361 11,157 ‐1.8% 11,361 11,157 ‐1.8%Madge Youtz 9,399 10,623 13.0% 9,399 10,623 13.0%East Canton 6,742 6,240 ‐7.4% 6,742 6,240 ‐7.4%DeHoff Memorial 6,951 5,794 ‐16.6% 6,951 5,794 ‐16.6%ECRC 416 416 0.0% 416 416 0.0%BikeShare ‐ ‐ ‐ ‐ Circulation Total 337,209 344,991 2.3% 337,209 344,991 2.3%

BikeShare launched in June 2015

Average Circulation per Visit Circulation per Hour OpenJan 2015 Jan 2016 Jan 2015 Jan 2016

Mobile Services 5.1 4.7 Main Library 282 297 Sandy Valley 2.8 3.6 Mobile Services 159 176 Lake Community 3.0 2.9 Lake Community 92 94 Main Library 2.6 2.7 North 101 93 Madge Youtz 2.2 2.6 Jackson Township 90 84 North 2.8 2.1 Perry Sippo 73 72 Jackson Township 2.3 2.0 Sandy Valley 50 59 Perry Sippo 2.3 1.9 Madge Youtz 45 53 East Canton 1.3 1.4 Plain Community 38 39 DeHoff Memorial 1.7 1.3 DeHoff Memorial 33 29 Plain Community 1.5 1.1 East Canton 29 28

90%2016 Target

Express Station Check Out, January 2016Target for 2016 Express Station Check Out is 90%

49%

42%

39%

35%

27%

16%

0% 20% 40% 60% 80% 100%

Plain Community

Main Library

Jackson Township

Perry Sippo

Lake Community

North

Average Attendance YTD 2015 YTD 2016 Jan 2015 Jan 2016Adult 15.5 10.9 ‐29.4% 15.5 10.9 ‐29.4%Teen 15.5 64.1 312.6% 15.5 64.1 312.6%Children's 17.2 14.2 ‐17.3% 17.2 14.2 ‐17.3%Average Attendance 16 9 15 9 5 8% 16 9 15 9 5 8%

% Change % Change

‐

5,000

10,000

15,000

20,000

25,000


The Smart Store® Monthly Program Attendance2014 2015 2016

Average Attendance 16.9 15.9 ‐5.8% 16.9 15.9 ‐5.8%

Program Attendance YTD 2015 YTD 2016 Jan 2015 Jan 2016Adult 1,406 807 ‐42.6% 1,406 807 ‐42.6%Teen 637 2,372 272.4% 637 2,372 272.4%Children's 10,316 11,832 14.7% 10,316 11,832 14.7%Total Program Attendance 12,359 15,011 21.5% 12,359 15,011 21.5%

Library Programs YTD 2015 YTD 2016 Jan 2015 Jan 2016Adult 91 74 ‐18.7% 91 74 ‐18.7%Teen 41 37 ‐9.8% 41 37 ‐9.8%Children's 601 834 38.8% 601 834 38.8%Total Library Programs 733 945 28.9% 733 945 28.9%

% Change % Change

% Change % Change

2015 YTD 2016 YTD Jan 2015 Jan 2016Total Computer Use 21,213 20,429 ‐3.7% 21,213 20,429 ‐3.7%

Computer Use*

% Change % Change

0

5,000

10,000

15,000

20,000

25,000

30,000


The Smart Store® Monthly Computer Use2014 2015 2016

pJan 2016 # Sessions # PCsMain Library 8,229 54 North 2,210 12 Perry Sippo 2,046 15 Plain Community 1,653 27 Jackson Township 1,366 10 Madge Youtz 1,287 10 DeHoff Memorial 1,284 13 Lake Community 1,161 11 East Canton 426 6Sandy Valley 353 7

20,015 165 *does not include Children's AWE stations

Stark County District Library Board of Trustees

Annual Meeting Minutes January 26, 2016

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, January 26, 2016 at the Main Branch Library. In attendance were Board members Susan Rodgers, Bert Nero, John Mroczkowski, Sally Efremoff and Shawn O’Brien. Also in attendance were Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse.

The meeting was called to order at 5:15 p.m. by Vice President, Susan Rodgers.

Board members Steven Pittman and Edmond Mack were absent.

LIFE IN THE SMART STORE® • Technology Director Bryan Harris updated the Board on the Technology Department.

PUBLIC COMMENTS • None

BOARD PRESIDENT COMMENTS • None

EXECUTIVE DIRECTOR’S REPORT • Executive Director Tena Wilson updated the Board on the four priorities. Work has been

progressing on the strategic thinking blueprint for 2016-2017.• The Stark Library Information Consortium (SLIC) Directors met on the transition and

dissolution of the agreement by the end of 2016.• Ms. Wilson informed the Board that her new Executive Assistant will begin her duties on

February 22, 2016.

FISCAL OFFICER’S REPORT • Fiscal Officer Russ Humerickhouse reported to the Board that the Tangible Personal

Property Tax (TPP) reimbursement HB66 for the Library was exhausted on June 30,2015.

• The State Tax revenues for the first half of FY16, July – December, 2015 are $10,965billion compared to estimated $10,963 billion for a variation of zero percent.

• New filings to do business in Ohio reached a record 97,746 in 2015 breaking the previousrecord of 93,775 in 2014.

CONSENT CALENDAR • Minutes of the December 15, 2015 Regular Meeting were presented.• Financial Report for December 2015 was presented.

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Resolution 2016-01 December Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Jackson Customers $375.53 Restricted: Jackson Branch – Capital Fund 450

E.A. Mahoney Family Foundation 750.00 Restricted: Jackson Branch – Capital Fund 450

Genealogy Customer 25.00 Restricted: Main Library Anita Coomer

Hoover Foundation 50,000.00 Restricted: Capital Campaign – Fund 455 Re-Imagine Project

Daniel and Cynthia Kronemyer 50.00 Restricted: Capital Campaign – Fund 455 Re-Imagine Project In Honor of Sally Efremoff

The Timken Fund 75,000.00 Restricted: Capital Campaign – Fund 455 Re-Imagine Project

North Canton Ladies 25.00 Restricted: Literacy Literacy Club

Stark County District Library 5,500.00 Restricted: Literacy Foundation

Putman Properties 5,000.00 Restricted: Forth Utility

MONTHLY TOTAL $136,725.53

YEAR TO DATE TOTAL $869,844.34

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Resolution 2016-02 Executive Director Bond Resolution BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Executive Director is fixed at $100,000.00 which is surety payable to the Board of Trustees, and that the Executive Director be authorized and directed to provide bond satisfaction to the Board of Trustees from January 26, 2016 to the Stark County District Library Board of Trustees Annual Meeting in January 2017. Resolution 2016-03 Election of Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 26, 2016 and ending with the annual meeting of 2017. Resolution 2016-04 Bond and Oath of Office for the Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2017. Resolution 2016-05 Appointment of Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Michele Monnette be appointed Deputy Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 26, 2016 and ending with the annual meeting of 2017. Resolution 2016-06 Bond and Oath of Office for the Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Deputy Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2017.

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Resolution 2016-07 Disposal of Library Furniture, Equipment, and Materials WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the disposal of equipment, furniture and materials no longer usable by the library, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the Executive Director be authorized to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year 2016. Resolution 2016-08 Ohio Department of Administrative Services – Authorizing Library to Participate in the State of Ohio Cooperative Purchasing Program WHEREAS, Ohio’s Cooperative Purchasing Act. (AM. Sub. H.B. No. 100), was signed into law on December 4, 1985; and WHEREAS, effective March 6, 1986, Ohio’s Cooperative Purchasing Act provides the opportunity for counties, townships, municipal corporations, regional transit authorities, regional airport authorities or port authorities and school districts, conservancy districts, township park districts and park districts and other authorities, to participate in contracts distributed by the State of Ohio, department of Administrative Services, Office of Cooperative Purchasing for the purchase of supplies, equipment and certain materials; BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees; Section 1. That the Executive Director hereby requests authority in the name of the Stark County District Library to participate in state contracts which the Department of Administrative Services, Office of State Purchasing has entered into and the Office of Cooperative Purchasing has distributed for the purchase of supplies, services, equipment and certain other materials pursuant to Revised Code Section 125.04. Section 2. That the Executive Director or her designee is hereby authorized to agree in the name of the Stark County District Library to be bound by all contract terms and conditions as the Department of Administrative Services, Office of Cooperative Purchasing prescribes. Such terms and conditions may include a reasonable annual membership fee to cover the administrative costs which the Department of Administrative Services incurs as a result of Stark County District Library participation in the contract. Further, that the Board of Trustees of the Stark County District Library does hereby agree to be bound by all such terms and conditions and to not cause or assist in any way the misuse of such contracts or make contract disclosures to non-members of the Coop for the purpose of avoiding the requirements established by ORC. 125.04.

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Section 3. That the Executive Director or her designee is hereby authorized to agree in the name of the Stark County District Library to directly pay the vendor, under each such state contract in which it participates for items it receives pursuant to the contract, and the Executvie Director or her designee does hereby agree to directly pay the vendor. Motion by Sally Efremoff to approve the consent calendar, John Mroczkowski seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT

• None HUMAN RESOURCES COMMITTEE REPORT

• None FINANCE AND AUDIT COMMITTEE REPORT

• None BY-LAWS AND NOMINATING COMMITTEE

• Ms. Wilson introduced the resolution for the 2016 Election of Officers for the Board of Trustees.

Resolution 2016-09 Election of Board Officers BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following slate of officers be elected to serve from this annual meeting of January 26, 2016, to the next election at the annual meeting of 2017.

2016 SLATE OF OFFICERS

BOARD OF TRUSTEES STARK COUNTY DISTRICT LIBRARY

PRESIDENT: Steven Pittman VICE PRESIDENT: Susan Rodgers SECRETARY: Bert Nero Motion by Shawn O’Brien to approve the slate of officers and elect them to serve until the next election at the annual meeting of 2017, Sally Efremoff seconded the motion; all voting yes.

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OATH OF OFFICE OF BOARD MEMBERS • The Board Members renewed, signed, and dated their Oath of Office.

STARK COUNTY DISTRICT LIBRARY BOARD COMMITTEES 2016

• A list of Board Committees for 2016 was presented.

BOARD COMMITTEES – 2016

BUILDING COMMITTEE Shawn O’Brien, Chair

John Mroczkowski Sally Efremoff

HUMAN RESOURCES COMMITTEE

Susan Rodgers, Chair Shawn O’Brien Edmond Mack

FINANCE AND AUDIT COMMITTEE

Steven Pittman, Chair Bert Nero

John Mroczkowski

BYLAWS AND NOMINATING COMMITTEE John Mroczkowski

Steven Pittman

Resolution 2016-10 Board Committees Motion by Sally Efremoff to approve the Board Committees for 2016, Bert Nero seconded the motion; all voting yes.

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Resolution 2016-11 Executive Session to Discuss Personnel Issues and Real Estate Motion by John Mroczkowski to enter into executive session at 5:28 p.m., for personnel and Real Estate issues, Sally Efremoff seconded the motion; roll call vote as follows: Shawn O’Brien – yes John Mroczkowski – yes Bert Nero – yes Sally Efremoff – yes Susan Rodgers – yes Motion by John Mroczkowski to re-enter regular session at 6:15 p.m., Sally Efremoff seconded the motion; roll call votes as follows: Shawn O’Brien – yes John Mroczkowski – yes Bert Nero – yes Sally Efremoff – yes Susan Rodgers – yes Resolution 2016-12 The Board authorizes Executive Director Tena Wilson to sign a non-binding Letter of Intent (LOI) with DeHoff Realty to lease two retail spaces in the Nobles Pond Plaza for a period of 12 months. The LOI locks in a lease price of $4,800.00/month for this temporary location and includes Common Area Maintenance (CAM). Further information is required before a recommendation to temporarily relocate can be made by library leadership. Motion by Sally Efremoff to approve the signing of a Letter of Intent with DeHoff Realty for retail space in the Nobles Pond Plaza for a period of 12 months, seconded by Shawn O’Brien; all voting yes. ADJOURNMENT Motion by John Mroczkowski to adjourn the meeting at 6:20 p.m., Sally Efremoff seconded the motion; all voting yes. NEXT BOARD MEETING

• The next board meeting is scheduled for Tuesday, February 23, 2016 at the Main Library.

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STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JANUARY 2016

JANUARY REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 217 FUND 219 FUND 229 FUND 401 FUND 450 FUND 455 FUND 801 FUND 803 TOTALGENERAL STARK COMMUNITY ECRC IRELAND, SCDL CAPITAL PERMANENT CAPITAL YOUTZ WISE

FOUNDATION MY IRELAND FOUNDATION PROJECTS IMPROVEMENT CAMPAIGN FUND TRUST TRUST

PUBLIC LIBRARY FUND $595,092.70 $595,092.70R.E.TAXES (LEVY) 0.00 0.00GRANTS/E-RATE 0.00 0.00PATRON FINES & FEES 8,009.58 8,009.58INVESTMENT INCOME 589.13 98.39 687.52SERVICE FEES 0.00 0.00DONATIONS 4.00 253.50 250.00 507.50MISC. REV. & REIMB. 678.12 678.12OTHER 641.19 641.19SUB-TOTAL 605,014.72 0.00 0.00 0.00 0.00 98.39 253.50 250.00 0.00 0.00 605,616.61TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $605,014.72 $0.00 $0.00 $0.00 $0.00 $98.39 $253.50 $250.00 $0.00 $0.00 $605,616.61

JANUARY EXPENSES

DESCRIPTION FUND 101 FUND 216 FUND 217 FUND 219 FUND 223 FUND 224 FUND 229 FUND 801 FUND 802 FUND 803 TOTALGENERAL STARK COMMUNITY ECRC IRELAND, NAN JOHNSTON PERRY BRANCH SCDL YOUTZ MCDONALD WISE

FOUNDATION MY IRELAND FUND RECOVERY FOUNDATION TRUST TRUST TRUST

PAYROLL/BENEFITS $835,048.09 $835,048.09SUPPLIES 20,900.37 20,900.37PURCH. SERVICES 202,418.02 202,418.02LIBRARY MATERIALS 102,649.77 102,649.77CAPITAL OUTLAY 0.00 0.00OTHER EXPENSES 2,050.48 2,050.48TOTAL $1,163,066.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,163,066.73

ENCUMBRANCES $983,333.03 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $983,333.03

REVEXPM16.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 2/23/2016

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STARK COUNTY DISTRICT LIBRARY Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

01/01/16 THRU 12/31/16

REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Public Library Fund (PLF) $595,092.70 $595,092.701200 R. E. Taxes (Levy) 0.00 0.002000 Grants/E-Rate 0.00 0.003000 Patron Fines & Fees 8,009.58 8,009.584000 Investment Income 687.52 687.525000 Service Fees 0.00 0.006000 Donations 507.50 507.50

8100-8700 Misc. Rev. & Reimb. 678.12 678.128900 Other 641.19 641.19

TOTAL $605,616.61 $0.00 $0.00 $0.00 $0.00 $0.00 $605,616.61

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Payroll/Benefits $835,048.09 $835,048.092000 Supplies 20,900.37 20,900.373000 Purch.Services 202,418.02 202,418.024000 Library Materials 102,649.77 102,649.775000 Capital Outlay 0.00 0.00

7-8000 Other Expenses 2,050.48 2,050.48TOTAL $1,163,066.73 $0.00 $0.00 $0.00 $0.00 $0.00 1,163,066.73

PRIOR YEAR ENCUMBRANCES PAID IN 2016 (471,323.44)

TOTAL CURRENT Y-T-D EXPENSES FOR 2016 $691,743.29


REVEXP2016.XLS

16

STARK COUNTY DISTRICT LIBRARY PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON

FOR GENERAL FUND ONLY

AT 1/31/2016

YEAR 2015 2016 YTD 2016 YTD 2016

EXPENSE ACCOUNT 2016 YTD YEAR 2015 ENCUMBRANCES CAPITAL, CURRENT YEAR GENERAL FUND

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES BALANCE TRUSTS & OTHER EXPENSES TEMPORARY

ALL FUNDS PAID IN 2016 AT 1/31/2016 FUND EXPENSES GENERAL FUND APPROPRIATIONS

1000 Payroll/Benefits $835,048.09 $220,752.73 $7,970.85 $0.00 $614,295.36 $2,331,500.00

2000 Supplies 20,900.37 6,342.88 13,220.50 0.00 14,557.49 104,000.00

3000 Purch.Services 202,418.02 144,340.68 83,057.62 0.00 58,077.34 780,500.00

4000 Library Materials 102,649.77 99,048.09 105,958.80 0.00 3,601.68 500,000.00

5000 Capital Outlay 0.00 0.00 108,174.92 0.00 0.00 700,500.00

7-8000 Other Expenses 2,050.48 839.06 215.73 0.00 1,211.42 26,500.00

TOTAL $1,163,066.73 $471,323.44 $318,598.42 $0.00 $691,743.29 $4,443,000.00

2016BDGTG.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 2/23/2016

17


CAPITAL, SPECIAL REVENUE & PERMANENT FUNDS

FINANCIAL STATEMENT AT 1/31/2016

401 450 455 460 217 219 223 224 229 801 802 803

CAPITAL PERMANENT CAPITAL CAPITAL FUND EARLY CHILD IRELAND, NAN PERRY SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAMPAIGN SANDY VALLEY RES. CENTER MY IRELAND JOHNSTON RECOVERY FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2016 $3,132,346.88 $67,203.61 $826,595.37 $2,867.49 $211.82 $216.23 $1,953.52 $19.54 $8,630.03 $12,412.28 $842.41 $4,945.93 $4,058,245.11

2016 REVENUE: 98.39 253.50 250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 601.89

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 16- 0.00 0.00

2016 EXPENDITURES: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2016 BOARD OF TRUSTEES

APPROPRIATION 16-

BAL. AT JANUARY 31, 2016 $3,132,445.27 $67,457.11 $826,845.37 $2,867.49 $211.82 $216.23 $1,953.52 $19.54 $8,630.03 $12,412.28 $842.41 $4,945.93 $4,058,847.00

ENCUMBR. AT 1/31/16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 2/23/2016CAPTRST16.XLS

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CASH STATEMENT AT JANUARY 31, 2016

BALANCE @ 12/31/15 BALANCE @ 1/31/16 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) $1,807,673.90 $1,652,793.06 ($154,880.84)HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 127,612.24 129,068.95 1,456.71

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT (0.37% @ 1/31/16 ) 350,996.44 351,094.83 98.39STAR PLUS-INVESTMENT ACCOUNT (.31% @ 1/31/16) 503,450.99 503,583.35 132.36HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .009% @ 1/31/16 ) 1,281,312.22 876,515.47 (404,796.75)HUNTINGTON BANK-MMAX (.33% @ 1/31/16) 2,512,987.82 2,513,436.03 448.21

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 915.00 915.00 0.00SUB-TOTAL 6,585,023.61 6,027,481.69 (557,541.92)OUTSTANDING CHECKS (303,255.75) (303,163.95) 91.80CASH BALANCE $6,281,767.86 $5,724,317.74 ($557,450.12)


CSHALL16.XLS

19


REAL ESTATE TAXES/LEVY FOR 2016DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & LAND BANK ELECTION ADVERTISING AMOUNT OF

County/Township TAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL TREASURER FEES/ EXPENSE DELINQUENCY DEPOSITMANF. HOME OHIO/COUNTY ABATEMENT OTHER PROPERTY FEES OTHER

Portage $0.000.000.000.000.00

Carroll/Brown Twp. 0.000.000.000.000.00

Summit 0.000.000.000.00

Stark 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

Y-T-D at 1/31/16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Levy Taxes Received 2016 $0.00Collection Expenses 2016 $0.00

Collected (Net) 1/1/16 thru 12/31/16 $0.00

YEAR 2009 YEAR 2010 YEAR 2011 YEAR 2012

Levy Taxes Received $5,403,147.00 $5,204,591.18 $5,064,445.50 $5,032,898.30Collection and Election Expenses ($106,986.56) ($71,136.73) ($74,670.84) ($77,293.85)

Collected (Net) $5,296,160.44 $5,133,454.45 $4,989,774.66 $4,955,604.45

YEAR 2013 YEAR 2014 YEAR 2015

Levy Taxes Received $7,401,799.45 $7,554,482.63 $7,568,644.81Collection and Election Expenses ($142,701.83) ($123,388.34) ($124,653.07)

Collected (Net) $7,259,097.62 $7,431,094.29 $7,443,991.74

RETAXBO16.XLS Distributed to the Board of Trustees on 2/23/201620


SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

TO BOARD OF LIBRARY TRUSTEES

AT 1/31/2016

SPECIAL 2015

GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT CAMPAIGN FUNDS TOTAL TOTAL

BALANCE AT JANUARY 1, 2016 $2,223,522.75 $11,031.14 $3,132,346.88 $70,071.10 $826,595.37 $18,200.62 $6,281,767.86 $4,266,836.64

REVENUE

1000 Taxes (PLF) 595,092.70 595,092.70 554,582.361200 Taxes Property (Levy) 0.00 0.00 299,040.001200 Taxes (Reimb. P. P.) 0.00 0.00 0.00

2000 Grants 0.00 0.00 4,405.60

3000 Patron Fines & Fees 8,009.58 8,009.58 8,086.37

4000 Investment Income 589.13 98.39 687.52 529.13

5000 Service Fees 0.00 0.00 0.00

6000 Donations 4.00 253.50 250.00 507.50 576.20

8100-8700 Misc. Rev. & Reimb. 678.12 678.12 126.608900 Other 641.19 641.19 613.71

TOTAL REVENUE Y-T-D 605,014.72 0.00 98.39 253.50 250.00 0.00 605,616.61 867,959.97

EXPENDITURES

1000 Payroll/Benefits 835,048.09 835,048.09 660,661.13

2000 Supplies 20,900.37 20,900.37 18,584.67

3000 Purch.Services 202,418.02 202,418.02 171,182.49

4000 Library Materials 102,649.77 102,649.77 59,632.27

5000 Capital Outlay 0.00 0.00 1,345.007-8000 Other Expenses 2,050.48 2,050.48 3,375.45

TOTAL EXPENDITURES Y-T-D 1,163,066.73 0.00 0.00 0.00 0.00 0.00 1,163,066.73 914,781.01

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE

AT JANUARY 31, 2016 $1,665,470.74 $11,031.14 $3,132,445.27 $70,324.60 $826,845.37 $18,200.62 $5,724,317.74 $4,220,015.60OUTSTANDING CHECKS 303,163.95 303,163.95

TOTAL ACCOUNTED FOR AT 1/31/16 $1,968,634.69 $11,031.14 $3,132,445.27 $70,324.60 $826,845.37 $18,200.62 $6,027,481.69

PETTY CASH AND CHANGE FUNDS $990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) 1,652,793.06

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT 129,068.95

STAR OHIO-INVESTMENT ACCOUNT 351,094.83

STAR PLUS-INVESTMENT ACCOUNT 503,583.35

HUNTINGTON BANK-MMAX 2,513,436.03HUNTINGTON BANK-MONEY MARKET ACCOUNT 876,515.47

TOTAL ACCOUNTED FOR AT 1/31/16 $6,027,481.69

BOTCTRE16.XLS DISTRIBUTED TO THE BOARD OF TRUSTEES ON 2/23/201621

COUNTY CERTIFIED ESTIMATED FOR 2014 $6,204,502.64MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %14 January $529,658.33 8.54% $529,658.33 8.54%14 February $650,714.74 10.49% $1,180,373.07 19.02%14 March $350,787.55 5.65% $1,531,160.62 24.68%14 April $422,806.88 6.81% $1,953,967.50 31.49%14 May $580,989.23 9.36% $2,534,956.73 40.86%14 June $594,472.80 9.58% $3,129,429.53 50.44%14 July $519,822.37 8.38% $3,649,251.90 58.82%14 August $486,922.75 7.85% $4,136,174.65 66.66%14 September $492,207.01 7.93% $4,628,381.66 74.60%14 October $564,171.95 9.09% $5,192,553.61 83.69%14 November $559,419.38 9.02% $5,751,972.99 92.71%14 December $501,034.51 8.08% $6,253,007.50 100.78%

COUNTY CERTIFIED ESTIMATED FOR 2015 $6,485,709.23MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %15 January $554,582.36 8.55% $554,582.36 8.55%15 February $635,723.39 9.80% $1,190,305.75 18.35%15 March $426,777.62 6.58% $1,617,083.37 24.93%15 April $462,410.49 7.13% $2,079,493.86 32.06%15 May $699,356.27 10.78% $2,778,850.13 42.85%15 June $618,027.28 9.53% $3,396,877.41 52.37%15 July $640,254.45 9.87% $4,037,131.86 62.25%15 August $524,677.19 8.09% $4,561,809.05 70.34%15 September $573,849.37 8.85% $5,135,658.42 79.18%15 October $577,423.95 8.90% $5,713,082.37 88.09%15 November $578,147.27 8.91% $6,291,229.64 97.00%15 December $587,670.65 9.06% $6,878,900.29 106.06%

COUNTY CERTIFIED ESTIMATED FOR 2016 $6,985,331.56MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %16 January $595,092.70 8.52% $595,092.70 8.52%16 February 0.00% 0.00%16 March 0.00% 0.00%16 April 0.00% 0.00%16 May 0.00% 0.00%16 June 0.00% 0.00%16 July 0.00% 0.00%16 August 0.00% 0.00%16 September 0.00% 0.00%16 October 0.00% 0.00%16 November 0.00% 0.00%16 December 0.00% 0.00%

PLF2016.XLS

22

JANUARY, 2016 GIFT REPORT RESOLUTION 16-

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Genealogy Customers $4.00 Restricted: Genealogy Department

Jackson Customers 253.50 Restricted: Jackson Branch – Capital Fund 450

Pablo Javier Rozenbom 250.00 Restricted: Capital Campaign – Fund 455 Charitable Trust Fund

MONTHLY TOTAL $507.50

YEAR TO DATE TOTAL $507.50

23

Staff Conf. Date Meeting / Conference Name Sponsor Location Total

Wilson, Tena 01/18/16 ConnectED Conference Washington DC 712.38$

Gutierrez, Robin 01/26/16 Parent/Professional Communication State Support Team Canton, OH -$

Ehret, Jenny 01/27/16 HR for Anyone with Newly Assigned

HR Responsibilities

CareerTrack Canton, OH 119.59$

Soduk, Stephanie 01/27/16 Conversations with Donors: How to

Talk About Gift Planning

LLAMA Webinar 59.00$

Johnson, Megan 02/02/16 Toastmasters NEO-RLS Hudson, OH 18.47$

Bartlett, Linda 02/11/16 Safety Council Luncheon: Social Media

& Its Impact on the Workforce

SCSC Canton, OH -$

Herman, Christine 02/17/16 Using Technology to Engage the

Reluctant Reader

School Library

Journal

Webinar -$

DiGiacomo, Marianna 02/18/16 ONE Access: A Library/School

Partnership Integrating Student Access

to Library Resources

State Library of

Ohio

Webinar -$

February 2016 Monthly Training Report Total 909.44$

24

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

February 23, 2016

APPOINTMENTS

01/26/16 David James, Substitute, Adult Services – Main, part time, hours as worked. 01/26/16 Carla Stokes, Substitute, Adult Services – Main, part time, hours as worked. 01/27/16 Beverly Clark, Substitute, Adult Services – Main, part time, hours as worked. 01/27/16 Dekota Toot, Substitute, Adult Services – Main, part time, hours as worked. 02/02/16 Jeremiah Unkefer, Substitute, Adult Services – Main, part time, hours as worked. 02/03/16 Kathleen McClure, Substitute, Adult Services – Main, part time, hours as worked. 02/22/16 Jennifer Gray, Executive Administrative Assistant, Administration – Main, full time, 80 hours

biweekly. 02/22/16 Wendy Hanzel, Clerk, North Branch, part time 40 hours biweekly. 02/22/16 Melissa Rickey, Clerk, North Branch, part time, 40 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

12/28/15 Julia Shaheen, from Literacy Coordinator to Literacy Manager, Literacy – Main, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

01/30/16 Gretchen Holland, Shelver, North Branch, part time, 32 hours biweekly, resignation. 02/14/16 John Chambers, Bachelor, Information Technology – Main, full time, 80 hours biweekly,

resignation. 02/25/16 Patricia Marsh, Community Libraries Director, Administration – Main, full time, 80 hours

biweekly, resignation.

25

Stark County District Library Monthly Internal Training Report Distributed to the Board of Trustees

February 23, 2016

INTERNAL TRAINING

November 23, 2015 Osmo &Tiggly Cindy Boley Presenter: Dee Rondinella (Main Library) Katie Ellinger

Robin Gutierrez Julia Shaheen Michele Stauffenger Corrinne Wheeler Susan Whitehouse

January 21, 2016 Windows 10 & Projector Set Up Corrine Brown Presenter: Dee Rondinella (Main Library) Julie Burley

Dayna DiMarco Jackie Szakacs

January 21, 2015 Windows 10 Basic Teri Bendekgey Presenter: Dee Rondinella (Main Library) Shelia Mawdsley

Cheryl Pandrea Jackie Szakacs Kimberly Vanblaricum Jen Welsh

January 25, 2016 Windows 10 & Projector Set Up Aiesha Collins Presenter: Cheryl Pandrea (Main Library) Sharifa Louis

Renee Sheridan Lisa Szeles Jen Welsh

January 25, 2016 Effective Learning Skills Julie Hoffman Presenter: Atomic Training Webinar (Main Library) Valerie Kline

John Webnick

January 25, 2016 Landing the Job: Interview Techniques Julie Hoffman Presenter: Atomic Training Webinar (Main Library) Valerie Kline

January 28, 2016 Windows 10 & Projector Set Up Beth Bouchard Presenter: Dee Rondinella (Main Library) Christine Herman

Maynard Hershberger Sandy Hulka Cynthia Naylor

February 3, 2016 Uncovering the Hidden Job Market: Career Search Strategies Kim Vanblaricum Presenter: Reference USA Webinar (Main Library)

26

February 3, 2016 Getting Started with Mac OS X Mavericks Training Dee Rondinella Presenter: Atomic Training Webinar (Main Library) Kim Vanblaricum

February 3, 2016 Mac OS X 10.10 (Yosemite) Training Dee Rondinella Presenter: Atomic Training Webinar (Main Library) Kim Vanblaricum

February 3, 2016 Computer Literacy Basics (Mac) Training Teri Bendekgey Presenter: Atomic Training Webinar (Main Library) Cheryl Pandrea

Dee Rondinella Kim Vanblaricum

February 11, 2016 A Librarian’s Introduction Jackie Szakacs Presenter: Reference USA Webinar (Main Library)

February 11, 2016 Creating a Digital Portfolio Dolores Brenton Presenter: Atomic Training Webinar (Main Library) Kim Olexa

27

Stark County District Library Monthly Board Report – Facilities

January 2016

MAIN LIBRARY Re-Imagine Main – No further activity at this time.

MOBILE SERVICES Facilities Department continues to coordinate maintenance of bookmobile fleet.

SYSTEMWIDE Jackson Branch – HBM Architects are updating the project cost estimates. Updated options being submitting to the Building and Grounds committee.

Plain Branch revisions –Entrance door and interior vestibule have been installed. Exterior canopy installation to be scheduled by the school.

Re-Imagine Branches – No further activity at this time.

CAB asphalt – Proposal being submitted to Building and Grounds committee. Paving to be done in the Spring 2016.

Building & Grounds Committee Report Committee agenda to include: Cleveland Avenue Building (CAB) recommendation

Jackson Branch Library considerations Nobles Pond plaza Current location

28

Stark County District Library Board of Trustees February 23, 2016

Resolution Title: 2016 Schedule of Closings and Adjustments of Hours – Correction from October 20, 2015 Board Meeting (two additional closed days noted)

History/Background/Discussion: Each year, the Stark County District Library Board of Trustees has adopted a resolution in which dates upon which the library system will be closed. A holiday provision is included in the labor agreement between Stark County District Library Board of Trustees and SEIU, District 1199. In the course of the year, there may be occasions upon which the Executive Director may be called upon to adjust the hours or close one or more library facilities. The Executive Director seeks counsel from the library board for those occurrences as they arise.

Recommendation: That the Library Board of Trustees approves the following resolution.

Draftor: Executive Director Tena Wilson

Person(s) Responsible for Implementation: Executive Director Tena Wilson

Resolution 2016- 2016 Schedule of Closings and Adjustments of Hours

WHEREAS, the agreement between the Stark County District Library Board of Trustees and SEIU District 1199 includes certain provisions concerning paid holidays and holiday closings, and

WHEREAS, the Board of Trustees seeks to establish closing dates and adjustments of hours, subject to agreement reached with SEIU District 1199 concerning holidays, after that contract expiration date, and

WHEREAS, other community occurrences necessitate adjustments in library hours of service, and

NOTWITHSTANDING, there may be emergency situations arising in the course of the year as a result of which the Executive Director may need to adjust hours or close facilities, and she is hereby authorized to do so as such situations arise,

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the Executive Director is authorized to close the library system and adjust the hours of service in 2016 and early 2017 as follows:

29

2016 Schedule of Closings and Adjustments of Hours

Friday, January 1, 2016 New Year’s Day Library System Closed Monday, January 18, 2016 Martin Luther King Day Library System Closed Sunday, March 27, 2016 Easter Sunday Library System Closed Sunday, May 8, 2016 Mother’s Day Library System Closed Monday, May 30, 2016 Memorial Day Library System Closed Monday, July 4, 2016 Independence Day Library System Closed Monday, September 5, 2016 Labor Day Library System Closed TBD, 2016 Staff Day Library System Closed Wednesday, November 23, 2016 Thanksgiving Eve Library System Closes at 6:00 p.m. Thursday, November 24, 2016 Thanksgiving Day Library System Closed Saturday, December 24, 2016 Christmas Eve Day Library System Closed Sunday, December 25, 2016 Christmas Day Library System Closed Monday, December 26, 2016 Day after Christmas

when on Sunday Library System Closed - added Saturday, December 31, 2016 New Year’s Eve Day Library System Closed Sunday, January 1, 2017 New Year’s Day Library System Closed Monday, January 2, 2017 Day after New Year’s

when on Sunday Library System Closed - added Monday, January 16, 2017 Martin Luther King Day Library System Closed

May 22, 2016 – last Sunday open September 11, 2016 – first Sunday open

30

february 2016 board of trustees packet

Documents