fb50- posting of a document

Kevin Power Solutions Ltd.

Finance End user Manual

By

43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad – 500034, INDIA

Kevin Power Solutions Ltd. FINANCE

File Name: Release: ECC 6.00 EHP5Responsibility: FI MODULE LEAD Status:

Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com

1. POSTING OF A DOCUMENT

Business Process Description Overview

Every document consists of a document header and two or more line items. The document header contains information that is valid for the whole document, such as the document date and the document number. The line items only contain information on the particular item in question, for instance an account number and amount. Whether any additional information is present depends on the business transaction involved.

Input-Required Fields Field Value /Comments

Document date Date of the document to be enteredDocument type Defaults to ‘SA’Company code Enter appropriate codePosting date Defaults to system dateCurrency Defaults from company code currencyAccount Valid G/L Master Record numberAmount Enter desired amount

Output - Results Comments

Document number System generated document number based on the range assigned to the Document Type.

Last changed on: 21-Apr-23 Version: Final

SAP ECC 6.0Work Instruction

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PROCEDURAL STEPS

1.1 Access transaction by:

T-code FB50Menu Path Accounting Financial Accounting General Ledger Posting

Enter General Account document

NOTES:

• The first time you access this function, a pop-up box requesting the company code will be displayed. Complete the company code information and hit the green check mark.



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• The first time you access the “Enter GL Account Posting: Header Data” screen, certain fields will be automatically completed. After your first entry, the system will retain and display select field information, such as Company Code and Currency.

1.2 On the screen “Enter GL Account Posting: Header Data”, enter the information in the fields as specified in the table below:

Field Name Description R/O/C User Action and Values

Document Date Date of the document R NOTE: The document date is the date on which the original document was issued

Posting Date Posting date of the document which will determine the period it posts to

R Default is system date

Currency Currency that the amounts will be entered into the system under

R Enter either the local currency or another currency defined in your system



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Reference Field allocated to any extra numeric or name identifiers.

C Can be used to contain external document reference numbers. This is helpful as an additional document search criterion, and can be used in correspondence printing.

Doc. Header text

Text that may be entered to apply to the entire document via the header

O Enter if necessary

Account G/L account number to post the first line of the invoice to

R Enter the G/L account to be posted to

Debit/ credit Specify the debit / credit indicator for the line item

R

Cost center If the GL account is a cost element then maintain the cost center

O Enter if necessary

1.3 Select the Enter icon to proceed

Note: There are many other fields which are to be used according to configuration rules, account dependencies, specific posting transactions, and company procedures.

1.4 Simulating the Posting

Select \Document\Simulate on Menu bar. This step will create automatically generated document lines and allow you to view them before posting and to verify your entries. You can drill down by double-clicking existing lines to change them or continue to enter more lines for this document.

1.5 To save the data, select the Save icon or select \Document\Post,

******************End of the Process*******************



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fb50- posting of a document

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