Faculty Contract & Services Office

April 3, 2013

TPT EPAF OVERVIEW

Agenda

General Announcements Revised Training Materials Deadlines for Summer Session TPT Updates for Summer Research Updates for Summer Administrative

Appointments Initiating EPAF versus Hard Copy Submission Common Mistakes or Lessons Learned Open Labs for TPT EPAFS

General Announcements

New FCSO Manager– Start Date of April 15, 2013

Retirement – May 1, 2013

Recruitment– Late April, 2013

Updated Training Materials

Revised Training Materials Available end of business on April 3, 2012 How to select appropriate Suffix/Job Overlapping Dates Check List Revised LOU

Deadlines for TPT Summer Session

Start date in May, 2013 – New and Rehires must be submitted to FCSO by May 10, 2013

Start date in June, 2013 – New and Rehires must be submitted to FCSO by May 17, 2013

Start date in July, 2013 – New and Rehires must be submitted to FCSO by June 14, 2013

Summer Research

OVPR Summer Research Guidelines

- Release in early April, 2013

Summer Research Form

- Available on FCSO Website

Summer Administrative Appointments

Revised Form Available on FCSO website

Must be submitted hard copy

Deadline for Submission is May 10, 2013

Future EPAF Option – Next Summer

EPAF Versus Hard Copy

Initiate EPAF when:- TPT Faculty Member has existing approved hiring proposal in UNMJobs for same or similar courses

- TPT Faculty Member has existing approved EPAF in Banner for same or similar courses

Submit Hard Copy document when:- TPT Faculty is a new hire with approved hiring proposal.

- TPT Faculty does not have available Suffix/Job in Banner.

Common Mistakes or Lessons Learned

Verification of Start and End Dates of Job- Letter of Understanding (LOU) and EPAF Dates

Must Be the Same

Job End Date - Default Earning Section- Must be Day after the last day of job

Must submit EPAFs in chronological order- Process 1st 8 weesk assignment before 2nd 8 weeks assignment

Common Mistakes or Lessons Learned - Continued

Incorrect Annualized Salary - MUST use Contract Calculator on FCSO Website

Supporting documents must be uploaded

- Letter of Understanding

- Approval to work beyond 1.25 FTE

Common Mistakes or Lessons Learned

Processing EPAF with overlapping start and end dates

Processing Saturday or Weekend Classes

Process Saturday to Saturday Classes

Common Mistakes or Lessons Learned - Continued

TPT Assignments Exceeding 1.0 FTE

- Do not submit an EPAF for more than 1.0 FTE

Use different suffix for additional assignments beyond 1.0 FTE

Example: 5 classes at .25 FTE each = 1.25

Submit 4 classes for 1.00 FTE on FTXXXX-00 Submit 1 class for .25 FTE on FTXXXX-01

Common Mistakes or Lessons Learned - Continued

Enter Correct Information in Comment Section

- Must include course information-Must include UNMJobs Posting Number or

EPAF Transaction Number-Must correct all errors noted by Approver

and/or FCSO before resubmitting

FCSO will note dates returned for correction

TPT Open Labs Business Center, Room 1019

April 11th – 9:00 a.m. to 11:30 a.m.April 15th – 1:30 p.m. to 3:30 p.m.April 17th – 9:30 a.m. to 11:30 a.m.April 18th – 9:30 a.m. to 10:30 a.m.April 19th – 1:30 p.m. to 3:00 p.m.

TPT Open Labs Business Center, Room 1019

April 11th – 9:00 a.m. to 11:30 a.m.

April 15th – 1:30 p.m. to 3:30 p.m.

April 17th – 9:30 a.m. to 11:30 a.m.

April 18th – 9:30 a.m. to 10:30 a.m.

April 19th – 1:30 p.m. to 3:00 p.m.

CONCLUSION

QUESTIONS?

THANK YOU FOR ATTENDING